access for ells spring 2011 data validation for score reports webinar presented april 26, 2011...
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ACCESS for ELLs Spring 2011Data Validation for Score Reports
Webinar Presented
April 26, 2011
Glenda Harrell, NCDPI ESL/Title III Consultant
Mark Hausner, NCDPI Technical Architect
Ivanna Mann Thrower, NCDPI ESL/Title III Consultant
Brian Swiger, NCDPI Operations Consultant
Session Objective
Prepare LEAs to find and correct invalid student ACCESS for ELLs records before score reports are created by MetriTech
1. CDFC – Authoritative source for LEP data
2. ACCESS Discrepancy File in the LEP CFDC
3. MetriTech Data Validation web site
4. Distribute ACCESS for ELLs Score Reports
Data Validation Timeline
May 2 ACCESS Discrepancy Report posted in LEP CFDC
May 3 MetriTech ACCESS Demographic Data posted on web site
May 3 – 11 MetriTech Data Correction Window for LEAs
May 11 Data Correction Window closes at 12 Noon
May 20 ACCESS for ELLs Score Reports Shipped to LEAs
May 20 – June 11
Report Corrections to Paper Reports to RAC
CFDC: Authoritative Source of LEP Data
Review
Creating a CFDC Account
Logging-In
CFDC
Your NCID is your user name and password for the CFDC
sites. If you do not yet have an NCID account, contact your
Delegated Administrator.
The ESL consultants DO NOT have any
control over NCID. Call 800-722-3946 for
locked accounts and other help related
issues.
http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/
CFDC
Once you have your NCID, you need to
connect your ID to the CFDC sites. Click
here for instructions!
Contact an ESL consultant to let them
know you have requested access to
the sites.
http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/
CFDC
http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/
The CFDC has 3 main sites: LEP, W-APT
and Immigrant.You can access the User Guide, Bulk
Load File Layout and URL for each site
here.
Using the CFDC ACCESS
Discrepancy File
How the CFDC works with the MetriTech File
What DPI Does
What the LEAs Do
Three Data Sets Must MatchAccurate Student Score Report
NC WISE Student Enrollment
2010-2011ACCESS for ELLs
Spring 2011
Test Records in MetriTech File
LEP StudentsIn CFDC
2010-2011
Data Sets Merged Using:
Date of Birth State Student ID/District Student ID LEA School NCWISE Student ID or Alternate First Name Last Name Gender
Accurate Score Reports
Students that match in all three files. This should be the majority of the cases.
Student Records to Review
Situation Next Steps
Student ID or DOB Incorrect Correct Student ID or DOB
Changes on MetriTech Site
Circumstance Next Steps
Date of Birth Incorrect Correct Date of Birth
Name Different Correct Date of Birth and/or State Student ID
ID Number Misaligned Correct State Student ID
ID Matches to Incorrect Record Correct State Student ID
Student ID Numbers
Examples
9 0 0 3 0 6 8 0 2 3 1 5 8 9 3
9 0 0 3 0 6 8 0 2 1 5 8 9 3
9 0 0 3 0 6 8 0 3 2 1 5 8 9 3
9 0 0 3 0 6 8 0 2 3 1 5
8 0 2 3 1 5 8 9 3
8 0 2 3 1 5
9 0 0 3 0 6 9 1 4 3 1 5 8 9 3
LEP CFDC
LEP CFDCIf a student is on this list, go to the MetriTech site to
fix the record!
Complete the MetriTech Data
Validation Process
Log In
Change State Student ID Number and/or DOB
Log-In Information
E-Mail to Test Coordinators In an effort to ensure accurate demographic
information is recorded for each student administered the ACCESS for ELLs® test, MetriTech, in conjunction with your state is providing an opportunity for you to review and/or update all demographic information recorded for your tested student population. This is an optional service.
You may download your district's data, or update online.
Log-In Information (cont.)
MetriTech will post the student records to our secure web page.
To access this information please follow the steps below:
1. Access http://www.metritech.com
2. Click on CLIENT AREA.
3. Select 'WIDA ACCESS for ELLs® Data Validation' from the list displayed.
4. Enter your District's Data Validation User Name and Password.
User Name: NC000
Password: *******
Edit state student ID and date of birth ONLY!
Search for student by name or State ID number
Title III Status is not a field we update!
May 3 - 11
No private schools use ACCESS for ELLs in NC
Contact MetriTech for help
Contact your ESL Consultant at DPI!
Not relevant
CFDC
http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/
If a student’s LEP status is incorrect in the CFDC or a student needs to
be removed, complete an RCR form following the directions here.
ACCESS for ELLs Score Reports
Review Time Line
Reports Shipped by MetriTech
May 20, 2011
Data Validation Timeline
May 2 ACCESS Discrepancy Report posted in LEP CFDC
May 3 MetriTech ACCESS Demographic Data posted on web site
May 3 – 11 MetriTech Data Correction Window for LEAs
May 11 Data Correction Window closes at 12 Noon
May 20 ACCESS for ELLs Score Reports Shipped to LEAs
May 20 – June 11
Report Corrections to Paper Reports to RAC
From MetriTech: Score Reports
One copy of the District Frequency Report
One copy of the School Frequency Distribution Report per school
One copy of the Student Roster Report per school
One copy of the Teacher Report for each student Grades 1-12
One copy of the Kindergarten Teacher Report for each K student
One copy of the Parent/Guardian Report for each student
Sample Parent Letter
http://www.wida.us/assessment/ACCESS/ScoreReports/sampleletters.aspx
Dear Parent or Guardian,
This past winter, English Language Learner (ELL) students in grades kindergarten through twelfth grade participated in the administration of the ACCESS for ELLs® language proficiency test. ACCESS provides a standardized measurement of academic language proficiency for ELL students throughout the state of INSERT NAME OF YOUR STATE, and in other states. With this information, we will be able to monitor individual ELL student progress on an annual basis.
Enclosed you will find your child’s results on ACCESS. The Parent/Guardian Report provides
information about your child’s English Language Proficiency Level. This information is for you to review and keep.
If you have any questions regarding this test or the information that is being sent to you about
how your child performed on this test, please contact me, your child’s ELL teacher, or the school principal.
Sincerely,
ACCESS for ELLs Score Reports Delivered to LEAs
Send Parent Report with translated letter http://www.wida.us/assessment/ACCESS/ScoreReports/translations.aspx http://www.wida.us/assessment/ACCESS/ScoreReports/sampleletters.aspx
OR
Send translated version of Parent Report http://esl.ncwiseowl.org/webinars/CFDCWebinars/
ACCESS for ELLs Score Reports Delivered to LEAs (cont.)
Send duplicate Parent Reports for the same student to DPI ESL Office.
LEP Coordinator should review the following rosters before forwarding: Student Roster, School Frequency Report, District Frequency Report
Q&A
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