access emis coordinator meeting september 26, 2012

ACCESS

EMIS Coordinator Meeting

September 26, 2012

Local Report Card• ODE to release in spreadsheet format

– Spreadsheet• Include all districts in State • Multiple tabs• Accessed from ODE website

– Will Include• % Proficient• AYP• Growth• Grad Rate (both 4 and 5 year)

– Will Not Include• Attendance Rate• Performance Index• Number of Indicators Met

Local Report Card

• PDF Format

• Auditor of State– Currently in select districts– Investigating data

• May continue up to the new year• Districts with November levy’s to have priority

SDC Site

• Will not reopen until SAS data is available

• Estimated date to reopen – Unknown

• Watch for ODE EMIS Newsflash

FY12 – Yearend Non-LRC Supplemental

• Supplemental Report Period to Open for– CTE

• Will include FN Concentrator Field, Courses, Staff)

– Special Education– Gifted– Grade Schedule Record (DL)

• Not Mandatory• Cannot Add/Remove Students• Expected to run October 5 – October 24, 2012

FY12 Additional Report Periods

• Financials – FY12H– Manifest expected to be released 9/25/12

• Graduate – FY12G– Manifest expected to be released by 10/9/12

• March – FY12D– Manifest expected to be released 9/28/12

FY13 Report Periods• Five-Year Forecast – FY13P

– Will open 10/1/12• October – FY13K

– Expected to start on time! (10/12/12)• Special Education Follow-Up – FY13S

– New report period– Was to begin during FY12– Only used to correct special education reporting– Could be a result of a Special Education Audit– SSID sent from ODE to district– Negative impact for district– Expected to run

• 11/14/12 – 1/25/13• 02/12/13 – 7/19/13

EMIS Manual• New Format• No longer published by Fiscal Year• Only new version if there is a change• Most recent version

– Underlines for additions– Strikethrough for deletions

• More sections grouped by data types• No Appendices• No Chapter 5/Appendix I

EMIS Manual

• Section 1 – General Information

• Section 2 – Student Records

• Section 3 – Staff Records

• Section 4 – Course Records

• Section 5 – District/Building Records

• Section 6 – Financial Records

• Section 7 – Five-Year Forecast Records

EMIS Manual

• Appendix A – Section 3.2 Contracted Staff

• Appendix C – Section 4.7 Subject Codes

• Appendix D – Section 3.9 Position Codes

• Appendix E – Section 2.9 Program Record

• Appendix I – in related section

EMIS Manual

EMIS Manual

FY13 Changes

• Court Placed– Resolves issues with court placed reporting

when an ESC provides the instruction.– ESC bills district directly. – District can include student in ADM.– Will see new Sent to Reason– Interest in expanding beyond ESC.

FY13 Changes

• Admission Date/Admission Reason

– When should admission date/admission reason be updated?

• EMIS Manual to be updated with clarification

FY13 Changes• Special Education Event

– Delete CNGT – Consent Granted– FY13 – Must use new codes

• CNGI – Consent Granted for Initial Evaluation (IETR)

• CNGO – Consent Granted for Other Special Education Activity

(Neither IETR nor RETR)

• CNGR – Consent Granted for a Reviewed Evaluated (RETR)

FY13 Changes• Peterson Scholarship

– Federal guidance not clear– All rules currently not defined– No definitive information available for October– By yearend should have GE requirements ironed out– Should be similar to Autism Scholarship Program

• Most ASP students do not have Sent To IRN• Most Peterson students will have Sent to IRN

– New Sent to Reason– Can go from Traditional District A to Traditional

District B• Currently two districts in State – Peterson providers

FY13 Changes• Peterson Scholarship (con’t)

– Who is responsible for IEP?• (if RIEP due District of Residence should

complete)

– Who is responsible for GE Events?• District of Residence or Provider?

• Currently reporting requirements not clear for October reporting!

FY13 Changes• Non-Pub Special Ed Reporting

– Change reporting instructions for Non-Pub special ed events for parent placed students

• How Received = 6• Only report students receiving services• New Event Type and Outcome Code

– PISP – currently not available

• Does not create a reporting requirement for DOR• District where Non-Pub located responsible for

reporting• ASP students not included• Peterson Scholarship students will be included

FY13 Changes

• Non-Pub Special Ed Reporting (con’t)• If district reported as IIEP or RIEP – should not

have. Once new outcome available change to Event Type.

• Services not provide – continue to report aggregate from DN – District General Record

– Clarify reporting instructions for 5 year old KG student attending a non-pub

FY13 Changes

• Add Special Education IEP Outcome for student in Correctional Facility.– Student entitled to services– Correctional Facility is a restrictive

environment– May not be able to get to student to provide

service and would have to indicate this.

FY13 Changes• Amended IEP

– Add new Event Type• AIEP – Amended IEP

– Can report all Amendments–not required– Report Amendment that affects EMIS

requirement» Outcome» Required to Graduate» Secondary Planning» Etc.

• AIEP does not change the timeline of the IEP

FY13 Changes• Amended IEP (con’t)

– Still must complete IIEP/RIEP in one year timeline

– May decrease number of students reported with FN270 – December 1 Outcome

• Does not replace the FN270 – December 1 Outcome

• FN270 overrides special education event

FY13 Changes

• Course Reporting– Refine reporting of students in courses

– Add more validations

– New Level 1 errors

– Will identify overlapping course dates

FY13 Changes• Clarify reporting of multi-district Pre School

student reporting• Add a new record type for student summer

withdraw.– Can simply reporting of student who withdrew

during summer.– Report SSID and withdrawal date and

withdrawal reason– Would not use for student who had special

education events– Do not have to use at all

FY13 Changes

• County of Residence– Field added to FS record– County where student resides– Casino Student Count

• New Admission Reasons for Board of Regents– Regular districts may never use

• Admitted From IRN– Only required in year of admission. Do not need to

report from year to year.

FY13 Changes• Add additional checks

– CU – Staff Course record

• Clarify reporting of Staff Data• New assignment area

– Regular Pre School Teacher

• Changes in PE teacher licensure. – New to district need new licensure

• New CTE subject codes– Most in Ag area

FY13 Changes

• Eliminate Program Codes– Senior to Sophomore Code deleted

• Verify Course reporting– New reports to determine what courses

students are receiving.

Post October Reporting• ODE to review withdraw reasons• Looking at collecting ACT/SAT information• Clarify combined attendance reporting• New PE measure

– Aggregate Number reported

• Remove building where discipline occurred field • Add Attending Building IRN Next Year field

– Needed for Value Added – Test score re-rostering

Post October Reporting

• 3rd Grade Guarantee– Will collect whether student on track/not on

track– Likely to be reported from FN record by

content domain– Add program code(s) for students not on

track.– Information from ODE Web Site > Learning

Supports

Post October Reporting• Acceleration Record

– Add clarification

• Dual Credit – E-Transcript– Better define what it is

• March Reporting– Reduce the number of elements sent back from ODE

• Add new Withdraw Reason– Student reported in error– Start and End Date are same date and new withdraw

reason used, ODE will see this as student never attended.

Post October Reporting

• Determine if new options needed for Student Record Exchange

• SOES/EMIS Reporting Changes– Probably won’t happen in January 2013– More likely in FY2014

• Collect full year calendar for each building/district

DASL – 13.1 Update• New Special Services Tab & Related Updates

– Existing 215XXX Membership records moved to Special Services Tab– Start and End Dates should now correspond to the dates on the IEP– Can no longer enter 215XXX Membership records on Student Memberships– Are included in MEMBEMIS Verification and Updates– GQ Transfer will include records– SpS Import will place 215XXX records on the new tab– Student Membership Search renames and includes Special Education Services– EZ Student Membership Screen Updated

DASL 13.1 Update

• CTRMIS/CLISEMIS– After run in Update Mode

• Vocational Courses– Remove function disabled

» Can only Drop/Transfer» Drop date required for Transfer

– Vocational Course determined by» Course > EMIS > Curriculum Value = VXX

DASL 13.1 Update• PS GGG – Updated to allow entry of individual

records for each assessment

DASL 13.1 Update• Civil Rights Report – Part 2

Questions?