academic course scheduling process - uncw.edu · 2/20/2020 · agenda academic course scheduling...
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Academic Course
Scheduling Process
Logistics & Data Management Operations
AGENDAAcademic Course Scheduling Process
Course Scheduling Vocabulary
Review of Timeline & Processes
Implications of Schedule Revisions
Watch Out for...
LDM Review Process New Faculty Credentialing Process
"Rolling"Registrar will "roll" data from one term to another term. This copies items in the class
schedule forward to the next applicable term, i.e. Spring '19 rolls to Spring '20.
Course Scheduling Vocabulary
Call for Schedule
Timeline & Work�ow: Phase 1Course Editing/Building Period (prior to active advising)
1
Summer & Fall sentbeginning of Oct
Spring sent mid-Dec
LDM calls forschedule Add your detail
description here.
Proces 4
44
Summer & Fall dueend of Oct
Spring due endof Jan
ASD & PC editschedule &
submit scheduleto LDM
LDM works withASD to clarifyincomplete orunclear info
LDM reviewssubmissions
LDM calls forschedule review
prior to activeadvising forregistration
Schedules areentered in
BannerASD & PC
ensure accuracy& submit
revisions to LDMSummer & Fall
revision deadline:March 1
Spring revisiondeadline: Sept 15
LDM updatesschedules in
Banner asrequested
53 62
Timeline & Work�ow: Phase 2Course Blackout Period (advising & registration)
ASD & SD verifyworkload
assignments & verifyenrollment thresholds
1 2 3
This is prior to BCSTpayroll processes
LDM calls forinstructor assignment
& low enrollmentreview
ASD submit �nalizedinstructor
assignments &course cancellations
due to low enrollent toLDM
BCST deadlines
LDM updates �nalizedinstructor
assignments inBanner as requested
4
Slows schedulereview process
as reports are notreal-time.
Impact of revisions outside of requested reviews
Prior to Advising & Registration
Some changesrequire students tomodify registration.Registrar may need
to assist.
LDM reviews forimpacts to student
schedules. Studentsmay have non-classschedule impacts.
NEW: LDM mustreceive approval for
schedule changes fromRegistrar & Provost's
Office.
LDM communicateschanges to students.
Some changesrequire students to
modify theirregistration.
Students are registered
Watch Out for...
These need to be updated every semesterRemember holidays & UNCW closures
Actual Meeting Dates
Only codes that match the submitted curriculum can be usedi.e. cannot change a LEC to a PRA
Schedule Types
Booked for multiple sections that meet at the same timeIncorrect spelling and/or nicknames
Instructor Con�icts
New Instructor Credentialing Process
ASD will assign new instructorsvia the Call for Schedule BCST is given a hiring packetfor new instructors LDM will contact BCST to
ensure instructor is goingthrough the hiring process
Once credentialed, UNCW AA willinform LDM, who will assign theinstructor to classes in Banner LDM will notify ASD of completedassignments
1
2
3
Contact Us
UNCW Standard Class Times
BCST Payroll Process Deadlines
Minimum Class Sizes - Fall/Spring
Minimum Class Sizes - Summer
Course Scheduling Resources
CHHS Academic Affairs Webpage
910-962-3351 - Danielle Eastup
CHHSAcademicAffairs@uncw.edu
MC 3050
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