21 ways to make your data work for you

Make Your Data Work for You

21 Ways to make yourdata work for you

Christoph AdlerICONUK 2016

Christoph Adler – Senior Consultant

15 years of IBM (Lotus) solutions experience

Since 2007 focused on• IBM Notes Client Management• Analysis and Optimization of ICS infrastructures

Lives in Germany• don’t give energy drinks squirrel mode

21 Ways to make your data work for you

21 Ways to make your data work for you

This session was created and presented for/at IBM Connect2016 by Francie Tanner and Henning Kunz

Agenda

• Introduction

• 21 Real World topics – buckle up– Mobility – Security – Cloud – Consolidation and optimization – Virtualization – Troubleshooting – Upgrades

• Wrap Up

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Make Your Data Work for You

Mobility

1. Mobilization of apps

• 15 European Locations• 8000 Users• 1200 Domino Apps • Logistics

„We want to mobilize the 20 most heavily used applications that sales users throughout Europe access in read only mode. How can we find them?“

Domino Data• Collect session logs from all servers• Collect nsf inventory from all servers• Collect person information from all users

Non Domino Data• Merge organizational info to person info

Analyze and Visualize

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Applications used from Sales in read only mode

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Salesonly

Applications used from Sales in read only mode

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Applications used from Sales in read only mode

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Applications used from Sales in read only mode

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2. Distribution of Mobile Devices talking to Traveler

• 40 Global Locations• 14.000 Users• 3000 Mobile Devices• Chemicals

„Which sort of devices are talking to our Traveler Servers, how many are syncing properly, and how many devices do our users have?“

Traveler Data• Collect Data via Traveler API

Analyze and Visualize

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Mobile Device Stats

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Username

Make Your Data Work for You

Security

3. Employee Change

• 4 National Locations• 1000 Users• 120 Domino Apps • Audits

„We need to know, which Notes resources a user, that has left the company, has accessed in the last quarter.“

Domino Data• Collect session logs from all servers• Collect nsf inventory from all servers• Collect person information from all users

Non Domino Data• Merge organizational info to person info

Analyze and Visualize

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Which databases did a specific user touch?

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Select User

Which databases did a specific user touch?

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4. VIP Mailfile Access

• 10 Middle East locations• 2000 Users• 150 Domino Apps • Banking

„Who all has accessed our VIP’s mail files ?“

Domino Data• Collect session logs from all servers• Collect nsf inventory from all servers• Collect person information from all users

Analyze and Visualize

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Access on VIP mailfiles

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Access on VIP mailfiles

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Select Mailfile

Make Your Data Work for You

Cloud

5. Cloud Onboarding

• 90 International Locations• > 10,000 Users• Chemical

„How can we move all users to IBM Cloud reliably and consistently?“

Notes Data• Monitor client configurations

Domino Data• Monitor public addressbook

Analyze and Visualize

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Cloud Onboarding solution

• 25% of all users would not react to onboarding email in time• Delegates were not reconfigured at all (only their own mailfile)

Solution:• Watch for change of mail server in public addressbook• If it changes from on premises to cloud ensure seamless cloud

onboarding without end user interaction• Reconfigure clients of delegates, too

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6. User Demand

• 10 National locations• 35000 Users• 150 Servers• Government

„What server impact are my users causing? Which Users could I move?“

Domino Data• Collect session logs from all servers• Collect nsf inventory from all servers• Collect person information from all users

Analyze and Visualize

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User Impact by Demand Category

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Make Your Data Work for You

Consolidation and Optimization

7. Corporate File Analysis

• 10 National locations• 35000 Users• 150 Servers• Government

„We are concerned with data growth patterns and software adoption and want to know which files are out there.“

Domino Data• Collect attachment info within serverbased Databases• Collect person information from all users

Non Domino Data• Collect fileinfo from local filesystems• Collect fileinfo from fileshares• Collect fileinfo from Connections files• Collect fileinfo from Connections Content Manager• Merge geographical info to person info• Merge geographical info into filedata

Analyze and Visualize

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Example: Duplication in Connections Files and CCM

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8. Server HW and OS Replacement

• 37 International locations• 4500 Users• 2900 Domino Apps • Manufacturing

„We are replacing our IBM Domino hardware and OS, how many servers do we need and how should we size them?“

Domino Data• Collect session logs from all servers• Collect Domino Server statistics

Analyze and Visualize

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Server Utilization

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9. Domino Mail Move

• 265 International locations• 18000 User• Logistics

„We have to move half of our users to new servers.How can we do that with full control of timing?How many delegates will be affected?How can we track what's going on along the way?“

Notes Data• Collect Notes Client info from all users continuosly• Collect Mailfile Inventory• Collect Database Usage

Analyze

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Mailfiles - Icons on Desktops

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10. Server Consolidation

• 14 International locations• 1000 Users• 420 Domino Apps • Printing/Packaging

„As part of our centralization project, what bandwidth will we need from the remote locations to the new datacenter?“

Domino Data• Collect session logs from all servers• Collect nsf inventory from all servers• Collect person information from all users

Non Domino Data• Merge geographical info to person info• Merge geographical info to servers

Analyze and Visualize

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Bandwidth within/to HQ

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Bandwith within remote locations

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Make Your Data Work for You

Housekeeping

11. Housekeeping

• > 30,000 Users• Insurance

„How can we best cleanup and standardize our IBM Notes client configurations for all users?“

Notes Data• Collect configuration from all clients

Domino Data• Collect nsf inventory from all servers

Analyze and Visualize

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Housekeeping solution

• > 2,000 users with outdated personal address book• 105,000 duplicate local replicas• 1 million local databases with old ODS• 225,000 invalid links (target no longer exists)• 100,000 wrong links (target moved)• 37,000 unused local replicas (replica of server database but no local icon)• …

Solution:• Executed instructions on all clients to

– fix design of personal address books, update ODS of local databases– remove duplicate replicas and invalid links, fix wrong links– delete unused local replicas– …

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Make Your Data Work for You

Virtualization

12. ClientStartFaster=1?

• > 1,000 Users• Banking

„How can we achieve fast client startup times with our Virtual Desktop Infrastructure (VDI)?“

Notes Data• Collect client startup times from all clients over a period of time

Analyze and Visualize

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ClientStartFaster=1

• Startup times measured over 2 weeks from starting Notes to end of splash screen– Average startup time was 2 minutes– Worst startup times going as high as 5 minutes

• Root cause: Standard clients with data directories on network drives

Solution:• Moved data directory from network drives to “local” disk in VDI

– Includes (non-IBM)-roaming of data between network drive and VDI

• 95% less network traffic and reduction in backup storage• Average startup time was 5 seconds, worst times 20 seconds

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Make Your Data Work for You

Troubleshooting

13. Too many sessions on Servers

• 10 National locations• 35000 Users• 150 Servers• Government

„We have way to many sessions on our mail servers, how can we find out what's going on?“

Domino Data• Collect and store statistics info from Domino Servers• Collect and store ClientClock Data

Analyze and Visualize

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User sessions on Clustermates

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15. Local Notes Databases on Terminalserverclient

• A lot of National locations• 95000 Users• 160 Servers• Logistics

„We want to change the architecture of our terminal server based IBM Notes client from network drive to local data. Which local databases are out there?“

Notes Data• Collect and store Data from Notes Clients

Analyze and Visualize

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Citrix users local files

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1191 Users

2191 distinct filenames

6249 local intances

Non System files only

1191 Users

990 distinct filenames

1649 local intances

16. Latency Map for Notesclients

• A lot of locations• >100.000 Users• A lot of Servers• known

„We need to know latencies in all client locations.“

Notes Data• Collect and store Latency Data from Notes Clients• Collect IP Adresses from Notes Clients• Map Notes Client IP to Geolocation

Analyze and Visualize

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Latency Server to Client (Access to Homeserver)

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17. Domino health

• 40 Global Locations• 14.000 Users• 3000 Mobile Devices• Chemicals

„How are my Domino servers doing?“

Domino Data• Collect Domino statistics

Analyze and Visualize

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Domino Audit Sensor

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Make Your Data Work for You

Client Upgrades

18. Successful Client Upgrades

• > 5,000 Users• Retail

„How can we create a predictable, scalable, non-disruptive IBM Notes client upgrade?“

Notes Data• Collect client configuration details and pass onto corporate software deployment

Analyze and Visualize

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Successful Client Upgrades solution

• Classic software deployment tools are not “Notes-aware”– Cannot cope with multiple notes.ini files– Struggle with different / unknown install locations– No knowledge of “Notes internals” like names.nsf, replicator pages etc. Long ITTT (If this then that) scripts

Solution:• Detect location of program and data directory and notes.ini• Pass on to corporate software deployment tooling to increase success

rate from 90% to 98%– Fixing the 5% error rate is usually as costly and time consuming as the easy 95%

• Closing the gap reduces project duration and cost significantly (near 50% reduction!)

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Make Your Data Work for You

Technology Change

19. Mail and Calendar Migration

• ~80 International Locations• 12.000 Users• 100 Servers• Engineering

„We need to consolidate our mail systems into one, which applications will break, if we migrate mail & calendar from Domino?“

Domino Data• Extract Design from Domino Applications

Analyze and Visualize

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Design analysis on applications

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15.272.234 lines of code

20. What effort would it take to port apps?

• A lot of National locations• 95000 Users• 160 Servers• Logistics

„We are thinking about Cloud, is there a rough effort estimate to migrate all our application code to a different collaboration platform?“

Domino Data• Extract Design from Domino Applications

Analyze

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Constructive Cost Model COCOMO

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Using Constructive Cost ModelCocomo (II) calculation modelUniversity of CaliforniaAvailable from Center for Systems and Software Engineeringhttp://csse.usc.edu/tools/COCOMOII.phpCocomo II calculations include Development Time, Testing, Acceptance & Implementation

Personnel Attributes all set to: Very High

5,271,063 Lines of Code results:

Person Months: 9,206 (= 767 Person Years)Min. Months Schedule: 75

Make Your Data Work for You

Social Adoption

21. Whats being used in my Connections?

• All connections customers worldwide• A big bunch of users• A big bunch of servers

„What are our users doing in Connections?“

Connections data• Collect all you can....

Analyze & Visualize

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ConnectionsExpert

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To take away

• Your collaboration infrastrucure contains valuable data

• Extracting meaning from this data depends on knowing how/where tolook

• Visualization helps to see trends and patterns and understand relationships

• panagenda can help via:– Software solutions– Services and expertise– Complimentary analyze licenses and more – please see us at booth 400

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Make Your Data Work for You

Thank you

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christoph.adler@panagenda.com