2013 project development manual...eventually, much of this content will again transition to cdot’s...
Post on 11-Jul-2020
0 Views
Preview:
TRANSCRIPT
2013 PROJECT DEVELOPMENT MANUAL
A PDM in Transition and CDOT’s Transition to Electronic Documentation
Project Management related content in the Project Development Manual (“PDM”) is transitioning to the CDOT Program/Project Management website: (https://www.codot.gov/business/project-management). Eventually, much of this content will again transition to CDOT’s new project management software platform (called OnTrack) that is currently under development. When the transition is complete, the PDM will be revised to reflect only the remaining content with the acknowledgement that CDOT is in the process of transitioning to the use of technology to improve project delivery, including the use of electronic rather than paper records.
Two Procedural Directives, PD 21.1 and PD 508.1, issued in May and June 2019, provide the basis for CDOT’s record retention and eSealing eConstruction effort. These two directives apply to CDOT employees and to contractors, consultants and local agencies who develop, transfer, augment, or are in any way involved with or responsible for CDOT project records. They apply to all CDOT projects including local agency and Innovative: P3, Design-Build and CMGC projects.
The main requirements of CDOT’s directives are as follows. Please review the entire directives for more comprehensive guidance.
• CDOT’s EDMS for Project Records o Bentley ProjectWise Explorer is the Electronic Document Management System
(EDMS) for archiving all electronic Project Records set forth in the CDOT Record File Plans.
o If project consultants are using Aconex, the PM and CDOT Resident Engineer must develop a phased approach to migrate records into ProjectWise Explorer on an ongoing basis within 45 days of the project final acceptance.
• CDOT Record File Plans. CDOT’s Record File Plans contain a list of the public records that are required to be retained, as well as the electronic folder in ProjectWise Explorer where they will be archived. For local agencies, contractors and consultants, a link to the CDOT Record File Plans is included in all Project Share sites.
• Adobe Sign: CDOT’s Electronic Signature Software for Project Records.
• Adobe Sign is the electronic signature and professional seal software selected by CDOT and required for use on Project Records.
• For all Project Records that do not require a CDOT Controller/State Controller signature, Adobe Sign shall be used for both eSignatures and eSeals on Project Records. Note that Adobe Sign is permissible for use on contract modification orders ("CMO") given that CMOs do not require a signature by the Office of the State Controller. Adobe Sign work flows for Project Records will significantly cut down time routing paper records for signature, and will automatically archive the signed Project Record in ProjectWise.
• Professional Engineer Sealing. All CDOT, local agency and consulting Engineers must utilize electronic sealing (rather than mechanical sealing on paper) by January 2020 unless an exception request and approval is granted by the Chief Engineer. Beginning January 2021, no exemptions will be granted to the electronic sealing requirements.
• Sealed Project Records must be retained in ProjectWise Explorer in conformance with the CDOT Record File Plans.
• Unless otherwise notified by the Chief Engineer, Adobe Sign is CDOT’s approved electronic workflow signature software for “Project Records.” This includes the use of Adobe Sign for sealing with the professional engineer seal (see Procedural Directive 508.1 below, which sets forth requirements for sealing). Adobe Sign may not be utilized for any document which requires a signature from the CDOT Controller or State Controller.
• CDOT’s Sealing requirements are dictated by and adhere to the Sealing requirements for licensed engineers set forth in the AES Board Rules, 4 CCR 730-1, which have the effect of law. The AES Board Rules dictate which documents require a Seal. These include Record Sets, Contract Modification Orders, VECP’s M&S Standards and changes thereto.
• Responsibilities o Engineer in Responsible Charge: Must seal respective documents for work
within their scope of work, including local agencies. Must ensure that all seals are obtained on the record set. This includes the limitation of scope for each seal.
o The Engineer in Responsible Charge on a local agency project with COOT oversight is required to Seal all documents within the scope of their work. They shall be responsible for depositing the Seal Record Set into ProjectWise within 45 days of the award.
January 31, 2013 Table of Contents
i
TABLE OF CONTENTS
INTRODUCTION ......................................................................................................................... vii
ACKNOWLEDGMENTS .............................................................................................................. xi
ACRONYMS COMMON TO CDOT ............................................................................................ xiii
FORM 1048
SECTION 1 SCOPING, BUDGETING AND PROGRAMMING
1.01 STATEWIDE TRANSPORTATION IMPROVEMENT PROGRAM ........................... 1-2
1.02 ESTIMATED INITIAL PROJECT COST AND SCHEDULE .................................... 1-10
1.03 FUNDING SOURCES AND RESOURCE ALLOCATION ...................................... 1-19
1.04 PROJECT CREATION AND FINANCES ............................................................... 1-21
1.05 CONSULTANT SELECTION AND CONTRACTING PROCESS ........................... 1-32
1.06 CONTRACT CERTIFICATION AND EVALUATION REQUIREMENTS FOR COLORADO CONTRACT MANAGEMENT SYSTEM (CMS) ................................ 1-36
1.07 PRE-CONSTRUCTION PROJECT (OR DESIGN) SCHEDULE ............................ 1-42
1.08 INNOVATIVE CONTRACTING .............................................................................. 1-48
1.09 ENTITY AGREEMENT (LOCAL AGENCY, INTER- GOVERNMENTAL, INTER-AGENCY, PUBLIC/PRIVATE) ................................................................................ 1-50
1.10 PROJECT DELIVERY METHODS ......................................................................... 1-54
1.11 FORCE ACCOUNT CONSTRUCTION METHOD (FORM 895) ............................ 1-56
1.12 CONSOLIDATED PROJECTS ............................................................................... 1-60
1.13 SIGNATURE PROJECTS ...................................................................................... 1-62
1.14 FASTER BRIDGE ENTERPRISE PROJECTS ...................................................... 1-64
SECTION 2 PROJECT DEVELOPMENT PROCESS
2.01 DESIGN SCOPING REVIEW ................................................................................... 2-1
2.02 STAGE CONSTRUCTION (FUTURE CAPACITY CONSIDERATIONS) ................ 2-4
2.03 EXISTING TYPICAL SECTION ................................................................................ 2-5
2.04 PROPOSED TYPICAL SECTION ............................................................................ 2-6
2.05 DESIGN DATA (FORM 463) .................................................................................... 2-8
2.06 DESIGN EXCEPTION (VARIANCE) (FORM 464) ................................................. 2-13
January 31, 2013 Table of Contents
ii
2.07 PROCEDURES FOR ADDRESSING SAFETY REQUIREMENTS ON RESURFACING, RESTORATION, AND REHABILITATION PROJECTS ............. 2-17
2.08 SAFETY REVIEW (INCLUDING CLEAR ZONE DECISIONS) .............................. 2-27
2.09 ROADSIDE BARRIER DESIGN AND REVIEW ..................................................... 2-29
2.10 BICYCLE AND PEDESTRIAN FACILITIES ........................................................... 2-32
2.11 HYDRAULIC DESIGN (EROSION CONTROL AND STORMWATER) .................. 2-35
2.12 CONSIDERATION OF ALTERNATIVE PIPE MATERIALS FOR CULVERTS, STORM SEWERS, AND CROSS DRAINS (UNDERDRAINS AND SIDEDRAINS)2-37
2.13 CDOT MAINTENANCE INPUT .............................................................................. 2-39
2.14 FIELD SURVEY (FORM 1217) .............................................................................. 2-41
2.15 VALUE ENGINEERING (DURING DESIGN PHASE) ............................................ 2-43
2.16 DESIGN PROJECT MANAGEMENT AND REGION PLAN STATUS REVIEW .... 2-50
2.17 FIELD INSPECTION REVIEW ............................................................................... 2-54
2.18 CONSTRUCTABILITY REVIEWS .......................................................................... 2-64
2.19 DESIGN OFFICE REVIEW (STATUS MEETING) ................................................. 2-71
2.20 DESIGN DECISION LETTER ................................................................................ 2-72
2.21 ON-THE-JOB TRAINEE APPROVAL .................................................................... 2-73
2.22 DISADVANTAGED BUSINESS ENTERPRISE GOALS ........................................ 2-75
2.23 SPECIAL PROVISIONS ......................................................................................... 2-79
2.24 PROPRIETARY ITEMS .......................................................................................... 2-83
2.25 PROJECT INFORMATION TECHNOLOGY NEEDS ............................................. 2-87
2.26 PROJECT CONTROL DATA (FORM 859) ............................................................ 2-88
2.27 ESTIMATE REVIEW BY ENGINEERING ESTIMATES AND MARKET ANALYSIS UNIT ....................................................................................................................... 2-90
2.28 FINAL OFFICE REVIEW ........................................................................................ 2-92
2.29 BID PACKAGE REVIEW (FORM 1299) ................................................................. 2-95
2.30 PLANS, SPECIFICATIONS AND ESTIMATE APPROVAL (FORM 1180) ............. 2-97
2.31 PURCHASE REQUISITION FOR CONSTRUCTION CONTRACT ..................... 2-100
2.32 PLANS AND REPRODUCTION PROCESSES ................................................... 2-103
2.33 ADVERTISEMENT ............................................................................................... 2-114
2.34 PS&E REVISIONS UNDER ADVERTISEMENT .................................................. 2-117
2.35 RE-ADVERTISEMENT ......................................................................................... 2-121
2.36 RETAINING BID SURPLUS FUNDS ................................................................... 2-123
January 31, 2013 Table of Contents
iii
SECTION 3 ENVIRONMENTAL
3.01 INTRODUCTION ...................................................................................................... 3-1
3.02 4(f) PROPERTIES .................................................................................................. 3-10
3.03 6(f) .......................................................................................................................... 3-13
3.04 AIR QUALITY ......................................................................................................... 3-15
3.05 FARMLAND ............................................................................................................ 3-18
3.06 FLOODPLAINS ...................................................................................................... 3-20
3.07 HAZARDOUS MATERIALS ................................................................................... 3-22
3.08 HISTORIC PROPERTIES CLEARANCES (ARCHAEOLOGY, HISTORY, HISTORIC BRIDGE) ................................................................................................................ 3-25
3.09 MIGRATORY BIRDS .............................................................................................. 3-28
3.10 NOISE ANALYSIS .................................................................................................. 3-31
3.11 NOXIOUS WEEDS ................................................................................................. 3-33
3.12 PALEONTOLOGY .................................................................................................. 3-34
3.13 SENATE BILL 40 (SB 40) ...................................................................................... 3-36
3.14 SOCIAL RESOURCES .......................................................................................... 3-38
3.15 STORMWATER MANAGEMENT PLANS (SWMP) ............................................... 3-40
3.16 THREATENED AND ENDANGERED SPECIES ................................................... 3-42
3.17 WATER QUALITY .................................................................................................. 3-44
3.18 WETLANDS ........................................................................................................... 3-46
SECTION 4 TRAFFIC
4.01 TRAFFIC DATA ........................................................................................................ 4-1
4.02 REQUEST AND ANALYZE CRASH DATA .............................................................. 4-2
4.03 TURNING MOVEMENTS REQUEST ...................................................................... 4-4
4.04 TRAFFIC MOVEMENT DIAGRAM ........................................................................... 4-5
4.05 SIGNAL WARRANTS ............................................................................................... 4-6
4.06 INTERSECTION AND INTERCHANGE DESIGN .................................................... 4-7
4.07 TRAFFIC SIGNAL PLAN .......................................................................................... 4-9
4.08 LIGHTING PLAN .................................................................................................... 4-10
4.09 PERMANENT SIGNING AND PAVEMENT MARKING ......................................... 4-12
4.10 CONSTRUCTION TRANSPORTATION MANAGEMENT PLANS ......................... 4-13
January
SECTION
5.01
5.02
5.03
5.04
5.05
5.06
5.07
5.08
5.09
5.10
5.11
5.12
5.13
5.14
SECTION
6.01
6.02
6.03
6.04
6.05
6.06
SECTION
7.01
7.02
7.03
7.04
y 31, 2013
N 5 STRUCT
MAJOR S
MAJOR S
MAJOR S
PEDESTR
ARCHITE
FOUNDA
STRUCTU
RETAININ
NOISE W
ANALYSI
DETERM
CRASHW
VERTICA
ACCELER
MATERN 6
PAVEME
PRELIMIN
FOUNDA
GEOTEC
LIFE CYC
PAVEME
RIGHT ON 7
RIGHT O
PERMITS
UTILITY I
RAILROA
TURES
STRUCTUR
STRUCTUR
STRUCTUR
RIAN OVER
ECTURAL A
ATION INVES
URE SELEC
NG WALLS .
WALLS .........
S OF STRU
INE EXISTI
WORTHY BR
AL CLEARAN
RATED BRI
RIALS
NT ANALYS
NARY SOIL
ATION INVES
CHNICAL ST
CLE COST A
NT JUSTIFI
OF WAY AN
F WAY INVO
S REQUIRE
INVOLVEME
AD INVOLVE
E – BRIDGE
E – CULVER
E – UNUSU
RPASSES AN
ND AESTHE
STIGATION
CTION REPO
...................
...................
UCTURES T
NG STRUC
RIDGE RAIL
NCE OF ST
DGE CONS
SIS FOR DIS
SURVEY ...
STIGATION
TUDIES .......
ANALYSIS ..
CATION RE
ND UTILITIE
OLVEMENT
D TO WORK
ENT ............
EMENT .......
iv
E .................
RT ..............
AL .............
ND UNDER
ETIC TREAT
AND RECO
ORT ...........
...................
...................
O BE RESU
TURAL ADE
..................
RUCTURE .
STRUCTION
STRESS ....
...................
AND DRILL
...................
...................
EPORT .......
ES
T .................
K ON GOVE
...................
...................
...................
...................
...................
PASSES ....
TMENTS ....
OMMENDAT
...................
...................
...................
URFACED ...
EQUACY ....
...................
...................
N (ABC) .......
...................
...................
LING ...........
...................
...................
...................
...................
ERNMENT L
...................
...................
Ta
...................
...................
...................
...................
...................
TION ...........
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
LAND ..........
...................
...................
able of Con
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
...................
tents
... 5-1
... 5-4
... 5-6
... 5-8
. 5-10
. 5-11
. 5-12
. 5-13
. 5-15
. 5-16
. 5-17
. 5-18
. 5-20
. 5-21
... 6-1
... 6-3
... 6-5
... 6-6
... 6-8
. 6-10
... 7-1
... 7-9
. 7-12
. 7-17
January 31, 2013 Table of Contents
v
SECTION 8 ADDITIONAL PROJECT DEVELOPMENT CONSIDERATIONS
8.01 AMERICANS WITH DISABILITIES ACT STANDARDS…………...……..……8-1
8.02 DETOUR DESIGN ................................................................................................... 8-3
8.03 AIRPORT AND HELIPORT CLEARANCES ............................................................ 8-6
8.04 SAFETY REST AREAS ............................................................................................ 8-8
8.05 RAILROAD DESIGN .............................................................................................. 8-10
8.06 TRANSIT ACCOMMODATIONS ............................................................................ 8-13
8.07 IRRIGATION COMPANY AGREEMENT ............................................................... 8-15
8.08 CLIMBING AND PASSING LANES ........................................................................ 8-22
8.09 STOCKPASSES, LANDOWNERS’ ACCESS, WILDLIFE CROSSINGS AND MACHINE PASSES ............................................................................................... 8-23
8.10 EXPERIMENTAL ITEMS ........................................................................................ 8-25
8.11 DISPOSAL OF EXCESS MATERIAL OFF PROJECT SITE .................................. 8-26
8.12 MANDATORY SOURCE OF MATERIALS OR MATERIALS FURNISHED BY A PUBLIC AGENCY .................................................................................................. 8-27
January
The maieasy-to-of develconsulta
idc
ed
This maProject San impoexplanatat the enbeen res When thunderstoresponsConcurrManage Project ddiscussiprocedurevisions
This efforevised organizamanual internet (http://wbulletinsthe revis
y 31, 2013
in purpose -use overvieoping a pro
ants by:
dentifying aonception t
stablishing epartment-
nual is orgaScoping/Clertant aspections and end of many structured.
he manual rood that theibilities to o
rently, whener, it is unde
developmeon about w
ures, forms,s of this ma
ort represenas methodsations and pare requiresite
www.colorads/current). Itsions as the
of the CDOew of situatoject. The m
nd describito award, a
a uniform a-wide.
anized and earance Rect of Form 1exceptions.
sections. A
refers to thee Resident other position a referencerstood that
nt changeswhat it is. A
outlines, flanual.
nts a rewrites, policies, preconstruc
ed, new Des
dodot.info/bt is the useey are issue
INTRO
OT Project Dtions or dilemanual is in
ing the activnd
application
indexed foecord. The 1048. Each ReferenceAs a part o
e Resident Engineer ty
ons based oce is made t individual
s over the cAs such, use
owcharts a
e of the entprocesses,ction envirosign Bulletin
business/der’s responsed.
vii
ODUCTI
Developmeemmas thatntended to
vities relate
of process
ollowing thetext is divid
h chapter ises to additioof revising th
Engineer (ypically deleon the typeto an indivalso delega
ourse of timers are encand suggest
tire manual, procedureonment chans will be p
esignsupposibility to ke
ON
ent Manual t might be eassist new
ed to projec
ses and pro
e structure oded into eigs accompanonal readinghis manual
Professionaegates proj
e of project idual such ates as app
me, and at acouraged totions for co
l. The manes, guidelineange. If updpublished an
rt/bulletins_eep the man
is to providencountere
w engineers
ct developm
ocedures fo
of CDOT Foght sectionsnied with exg resources, Form 104
al Engineerject managand availabas the Righpropriate.
any given to submit proonsideration
nual will cones and the dates or chnd posted o
_manuals/dnual curren
Introdu
de a quick, d in the cou, designers
ment from
r use
orm 1048, s each covexamples, s are provid8 also has
r II), it is gement ble expertisht-of-Way
ime there isocesses, n into future
ntinue to beDepartmenanges to thon the CDO
design-t by insertin
uction
urse s and
ering
ded
se.
s
e
e nt’s he OT
ng
Introduc
ction
viii
Jaanuary 31, 22013
January
The ProjpersonnManual. Special experts this man Task FLarry BrDole GreKaren RMark Str ContribBen AcimTony BeJon CheCarrie DDarrell DAlvaro DMat FlorJay GoldArt GuruNabil HaMac HasBetsy JaWyVonnAmanullNeil Lac
y 31, 2013
ject Develonel who con
acknowledwho, based
nual and wi
Force: rinck ebenik
Rowe raub
butors: movic emelen esser DeJiacomo Dinges Duran res dbaum ule addad san acobsen ne Johnsonlah Momma
cey
A
opment Brantributed an
gment is md on their ethout whos
n andi
ACKNOW
anch thanksd reviewed
made for theexpertise anse contribut
xi
WLEDGM
s all Coloradd material fo
e contributiond knowledgion this ma
HsinKC JerrMarRichBerChrScoDanBill RyaRobKenSha
MENTS
do Departmor The CDO
ons from thege, were as
anual would
ng-Cheng LMatthewsry Miller rk Mueller hard Ott nie Rasmu
ristine Reesott Rees n Smith Snowden
an Sorensebin Stonemn Szeliga awn Yu
Ack
ment of TranOT Project D
ese subjecsked to rev
d not be com
Liu
ssen s
n an
knowledgm
nsportationDevelopme
t matter iew section
mplete:
ments
ent
ns of
Acknow
wledgments
xii
Jaanuary 31, 22013
January 31, 2013 Acronyms
xiii
ACRONYMS COMMON TO CDOT 3R Resurfacing, Restoration, Rehabilitation
AASHTO American Association of State Highway and Transportation Officials
ADA Americans with Disabilities Act
ADT Average Daily Traffic
AQCC Air Quality Control Commission
AQCM Air Quality Congestion Mitigation
BAMS Bid Analysis and Management System
BLM Bureau of Land Management
CBC Concrete Box Culvert
CDOT Colorado Department of Transportation
CFR Code of Federal Regulations
CMGC Construction Manager/General Contractor
COFRS Colorado Financial Reporting System
CRS Colorado Revised Statutes
DBE Disadvantaged Business Enterprise
DHV Design Hour Volume
DOR Design Office Review
DOW Division of Wildlife (Colorado)
DRCOG Denver Regional Council of Governments
DSR Design Scoping Review
DTD Division of Transportation Development
Acronyms January 31, 2013
xiv
EA Environmental Assessment
EEO Equal Employment Opportunity
EIS Environmental Impact Statement
EPA Environmental Protection Agency
ESAL Equivalent Single Axle Load
FAA Federal Aviation Administration
FAPG Federal Aid Policy Guide
FHWA Federal Highway Administration
FIPI Finding-in-the-Public-Interest
FIR Field Inspection Review
FMV Fair Market Value
FONSI Finding of No Significant Impact
FOR Final Office Review
FTA Federal Transit Administration
HAZMAT Hazardous Materials
HCM Highway Capacity Manual
HES Hazard Elimination System
HOV High-Occupancy Vehicle
HTF Highway Trust Fund (Federal)
HUTF Highway Users Tax Fund (State)
IGA Inter-Governmental Agreement
IRIS Inventory Road Information System
ISA Initial Site Assessment
January 31, 2013 Acronyms
xv
ISTEA Intermodal Surface Transportation Efficiency Act
IVHS Intelligent Vehicle Highway System
JBC Joint Budget Committee
MHT Method of Handling Traffic
MMS Maintenance Management System
MOA Memorandum of Agreement
MOU Memorandum of Understanding
MPO Metropolitan Planning Organization
MUTCD Manual on Uniform Traffic Control Devices
NCHRP National Cooperative Highway Research Program
NEPA National Environmental Policy Act
NHS National Highway System
NPDES National Pollutant Discharge Elimination System
OFMB Office of Financial Management and Budget
OJT On-the-Job Trainee
PPPP Project Priority Programming Process
ProMIS Project Management Information System
PS&E Plans, Specifications and Estimate
PSI Preliminary Site Investigation
PUC Public Utilities Commission
ROD Record of Decision
ROW Right of Way
RPEM Region Planning and Environmental Manager
Acronyms January 31, 2013
xvi
RTD Region Transportation Director
SAFETEA-LU Safe, Accountable, Flexible, and Efficient Transportation Equity Act – A Legacy for Users
SHPO State Historic Preservation Office
STIP Statewide Transportation Improvement Program
TCP Traffic Control Plan
TEA-21 Transportation and Efficiency Act for the 21st Century
TIP Transportation Improvement Program
TPR Transportation Planning Region
UDBE Underutilized Disadvantaged Business Enterprises
UMTA Urban Mass Transportation Administration
USACE U. S. Army Corps of Engineers
USC U. S. Code
USDA U. S. Department of Agriculture
USDOT U. S. Department of Transportation
USFWS U. S. Fish and Wildlife Service
VMT Vehicle Miles Traveled
WASHTO Washington Association of State Highway and Transportation Officials
January 31, 2013 Scoping, Budgeting and Programming
SECTION 1
SCOPING, BUDGETING AND
PROGRAMMING
Scoping, Budgeting and Programming January 31, 2013
January 31, 2013 Scoping, Budgeting and Programming
1-1
1.00 Form 1048, Project Scoping/Clearance Record
Form 1048, Project Scoping/Clearance Record comprises a review list that can be used to document the design scoping process, to monitor status toward PS&E approval, and to sign-off on final clearances prior to advertisement of a project. See Section 2.01 for a more detailed discussion of Form 1048.
See previous section labeled “Form 1048” for a recent version of the form. If changes have been made, the current version of Form 1048 is found at:
http://www.coloradodot.info/library/forms/word-forms/cdot1048.doc/view
Scoping, Budgeting and Programming January 31, 2013
1-2
1.01 STATEWIDE TRANSPORTATION IMPROVEMENT PROGRAM
Federal Regulations require that State Transportation Departments develop a Statewide Transportation Improvement Program (STIP). The STIP contains capital and non-capital transportation projects proposed for funding under Title 23 (highways) and Title 49 (transit) of the U.S. Code as well as all regionally significant transportation projects that require an action by the Federal Highway Administration (FHWA) or the Federal Transit Administration (FTA).
In July 2012, the President signed Moving Ahead for Progress in the 21st Century (MAP-21). The STIP is developed under current federal regulations (23 USC).. Currently, the development of a new STIP is required at least every four years and must contain a minimum four-year listing of Federal-Aid Projects. The STIP must be approved by the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA). At the Transportation Commission’s direction, Colorado develops a STIP which includes six years of projects. The current STIP covers FY2012–FY2017. However, this current STIP expires June 30, 2015.
Federal regulations require each STIP to be fiscally constrained. All federally funded transportation projects must be included in the STIP. It is Transportation Commission policy to include state funded projects and local projects with CDOT oversight in the STIP.
1.01.01 Project Planning & Budget Process
SAP is an Enterprise Resource Planning (ERP) system that CDOT installed in 2006. A German company, SAP is an acronym for “Systems, Applications and Products in Data Processing.” SAP is the financial system of record for CDOT, and provides information through interfaces to other state of Colorado systems including the Colorado Financial Reporting System (COFRS) and the Colorado Personnel and Payroll System (CPPS). Some of the functions the system is used for include:
1. Payroll
2. Human Resources
3. Budget
4. Project Systems
5. Work Orders
6. Project Financials
January 31, 2013 Scoping, Budgeting and Programming
1-3
7. Purchasing
8. Inventory
CDOT also owns an additional SAP system called Public Budget Formulation (PBF) which includes the planning functions (including STIP, Annual Budget, Revenue Forecasting, Resource Allocation, Asset Management and Maintenance Level of Service - MLOS).
The first step in the planning process is inclusion in the long-range Statewide Transportation Plan. This plan covers a minimum of 20 years. Colorado’s plan is developed by staff in the Division of Transportation Development (DTD). Instead of a list of projects, the plan looks at long- range visions, strategies and goals for specific transportation corridors throughout the state. This plan is also updated every four years as required by regulations included in 23 USC.
Once a project is consistent with the visions, goals, and strategies of the Statewide Plan, it can be included in the STIP. Projects in the STIP are linked to specific to Plan corridors or pools. Projects are included in the STIP based on priorities determined by the CDOT Regions and Transportation Planning Regions.
Once a project is included in both the Statewide Plan and the STIP, it can be budgeted.
1.01.02 Developing the STIP
Development and ongoing maintenance of the STIP is managed by staff in the Office of Financial Management and Budget at CDOT Headquarters. OFMB works closely with Region Planners, located in each CDOT Region, to ensure that projects are included and updated as necessary. In turn, the Region Planners also work closely with their respective Region Business Offices and Engineering staff, as well as with local officials and representatives from each Transportation Planning Region (TPR).
All STIP projects must be consistent with specific Statewide Plan Corridor Visions before they can be included in the STIP. CDOT budget categories and strategies must also be selected for each STIP project. The connection is made in the projects’ master data in SAP and verified by DTD staff for consistency with the Statewide Plan.
At the beginning of any STIP development cycle, Region Planners must follow the process laid out in the Project Priority Programming Process (4P) Guidelines. This process sets forth the parameters for ensuring an open public process for including projects in the STIP. Region Planners work with planning partners in the TPRs to prioritize transportation projects for the next STIP cycle.
Scoping, Budgeting and Programming January 31, 2013
1-4
The 4P process requires each CDOT Region to hold individual meetings with each TPR, and then hold a joint meeting with all of its TPRs to set project priorities. Region Planners may elect to also meet with individual counties, but this is not required.
Once priorities are selected, projects are entered into SAP and included in the draft STIP document. Fiscal constraint is verified by OFMB prior to requesting the Transportation Commission to release the Draft STIP for public review and comment.
After public review and comment, the Commission holds a public hearing to gather final comments on the draft document. Any necessary changes are made to the draft and submitted to the Commission for adoption. The adopted STIP is then forwarded to FHWA and FTA for final approval.
Below is a summary of the development schedule.
June – September
4P meetings
October – November
Joint TPR meetings
December - February
CDOT Regions submit projects for the draft STIP
March Draft STIP released by TC for public review and comment Notice of public hearing sent out
April STAC discussion of draft STIP Public hearing for draft STIP
May Transportation Commission adopts and FHWA/FTA approves STIP
July 1 New STIP effective
1.01.03 STIP Projects
The STIP contains two types of projects: Regionally Significant and STIP Pool projects. A Regionally Significant project is defined as a discreet STIP number pertaining to one STIP Project. Typically, a regionally significant project is a larger project and is considered significant to the locals, or region, it serves.
January STIP Ponumber.pools. S
Below a(Figure
y 31, 2013
ool projects . ExamplesSTIP pools
re samples1-2).
are locatios would be provide mo
s of both Re
on specific pa Region’s
ore flexibility
egionally Si
FRegionally
FSTIP
S
1-5
projects thas Surface Try for both b
gnificant pr
igure 1-1 Significant
igure 1-2 Pool Proje
Scoping, Bu
at are listedreatment o
budgeting a
rojects (Fig
Project
ect
udgeting an
d under a par Bridge On
and STIP am
gure 1-1) an
nd Program
arent STIP n-System mendments
nd STIP Po
ming
s.
ols
Scoping, Budgeting and Programming January 31, 2013
1-6
1.01.04 Fiscal Constraint
The STIP must be fiscally constrained in order to be approved by FHWA and FTA. CDOT looks for constraint by CDOT Region, CDOT program, and fiscal year for federal and state dollars only. Local dollars are not constrained.
Fiscal constraint is determined in SAP. Funding Program amounts are determined through Resource Allocation. These amounts are loaded and stored in Budget Pools in the FM Module after Resource Allocation is adopted. As transactions occur in the FM budget pools, fiscal constraint is based on the adjusted totals using the following formula:
UNBUDGETED = Amount Programmed in STIP minus Budgeted
UNPROGRAMMED = Budget Pool minus Unbudgeted total from above
This remaining unprogrammed amount is what is still available to STIP into other projects. Budget actions must also be constrained to both the STIP and Regional Pool. Within a STIP Pool, a STIP WBS element may be budgeted more than it is programmed, as long as the parent STIP maintains fiscal constraint.
Fiscal constraint may be verified daily by using the STIP Reconciliation Report available in BEx (Business Explorer software). Region Planners and Business Office staff may be able to assist you if you have trouble finding or using this report.
1.01.05 STIP Amendments
Once the STIP is adopted, it can be amended as needed. There are three types of STIP changes – Policy, Administrative, and TIP amendments. Amendments are submitted by the CDOT Region Planners and approved through OFMB.
1.01.05.01 CDOT Policy Amendments
Policy amendments must go through a 30 day public involvement process and then be approved by the Transportation Commission. OFMB oversees the process for public comment as well as submits pending policy amendments to the Commission for approval each month. After the Commission approves these amendments, they are forwarded to FHWA and FTA for concurrence. The following excerpt from the CDOT Process for Public Involvement and Approval of TIP/STIP Policy Amendments and Administrative Actions details items which may trigger the need for a policy amendment:
January 31, 2013 Scoping, Budgeting and Programming
1-7
1. Adding projects to, or deleting projects from, the STIP pools for the following Funding Programs:
a. 7th Pot – all amendments need to be policy (not currently in pools) b. Earmarks – all amendments need to be policy c. Bridge On System
i. Any new project totaling $2.5M or more is a policy amendment ii. Any funds added to an existing project that makes the total $2.5M or more
is a policy amendment
d. RPP
i. Any new project totaling $2.5M or more is a policy amendment ii. Any funds added to an existing project that makes the total $2.5M or more
is a policy amendment
e. Faster Safety
i. Any new project totaling $2.5M or more is a policy amendment ii. Any funds added to an existing project that makes the total $2.5M or more
is a policy amendment
The following details apply to the programs listed above: The $2.5M threshold would be the total of the project cost in the six STIP years; any amendment that will bring a project’s total cost to $2.5M or more will be considered a policy amendment at that time.
1.01.05.02 CDOT Administrative Actions
Administrative Actions are minor changes to STIP projects that do not fall under any of the Policy Amendment requirements. These amendments may be processed without Commission or FHWA and FTA approval. Public review and comment is not required and these changes are effective in one business day.
1.01.05.03 TIP Amendments
Metropolitan Planning Organizations (MPOs) must follow separate federal regulations to develop and amend their TIPs. Once an MPO Board/Council adopts a TIP, it must be approved by the Governor. The Governor also approves any TIP amendments that are made. In Colorado, the Governor has delegated authority to the CDOT Executive Director to approve TIP amendments (the Governor still approves new TIPs). TIP amendments are incorporated into the STIP administratively once approved by the Governor, or his delegate. However, TIP amendments may take up to four months to be completed by the MPO, depending upon each MPO’s individual process.
Scoping, Budgeting and Programming January 31, 2013
1-8
In summary, amendments fall into the following timeline depending on the type of amendment.
1. Administrative Amendments
a. Overnight process
2. Policy Amendments
a. Up to 60 day process requiring TC approval
3. TIP Amendments
a. Up to 4 months depending on MPO processes b. Overnight once approved by CDOT Executive Director
1.01.06 STIP Reports
There are several STIP reports available for your use. The most common reports are the Daily STIP Report and the Reconciliation Report.
1.01.06.01 Daily STIP Report
The Daily STIP Report details the funding for all STIP projects in the current STIP. The report itself is a derivative of an Excel spreadsheet providing project basics. It shows the STIP number, the project description, the fund source, and the amount of funding by fiscal year. Since the STIP can be amended on a daily basis, this report reflects the STIP by providing current STIP information on a day‐to-day basis. The report is sorted by CDOT Region and then by STIP number. The report allows you to see all the funding programmed to a specific STIP number in one place. Two versions of the Daily STIP report are posted daily on the external CDOT website at http://www.coloradodot.info/business/budget
1.01.06.02 STIP Reconciliation Report
The purpose of the STIP Reconciliation Report is to show that the STIP is fiscally constrained. The report shows funding for STIP projects broken down by CDOT Region, funding program, and fiscal year. This report also shows budget action totals taken against any given STIP number within specific funding programs.
The Reconciliation report provides a very good snapshot of each funding program overall. It provides crucial information concerning how much money has been programmed in the STIP versus how much has been budgeted and what is remaining both to budget or program. However, using the Reconciliation Report to track specific
January 31, 2013 Scoping, Budgeting and Programming
1-9
STIP project information is not recommended because information is sorted by funding program and not by STIP projects.
Also, the STIP Weekly Reconciliation Report provided to FHWA only shows the current and future years of the STIP that require fiscal constraint (the first four years of the STIP), and excludes programs that are not constrained, such as transit. The Reconciliation report is sorted by CDOT Region, Funding Program, Fiscal Year, and STIP number.
1.01.06.03 Access to Reports
The Daily STIP report may be found online at http://www.coloradodot.info/business/budget. The Reconciliation report may be found in CAR via the SAP Portal on the internal website. Region Planners and OFMB STIP Managers can help you if you need assistance in accessing this or other reports.
1.01.07 STIP Resources
OFMB manages the STIP and provides guidance to the Regions regarding STIP development and amendments. If you need assistance with the STIP, please call 303-757-9262.
1.01.08 Additional References: 1. OFMB’s “BPS Team Overview Training” 2. OFMB Policy and Procedure Manual -
http://intranet.dot.state.co.us/business/ofmb/other/current/ofmb-policy-manual-4-11/view
3. Statewide Long-Range Plan Guidebook 4. On-line Budgeting class through TETP
http://intranet.dot.state.co.us/employees/Training/tetp
Scoping, Budgeting and Programming January 31, 2013
1-10
1.02 ESTIMATED INITIAL PROJECT COST AND SCHEDULE
Estimates need to be made for the total cost of a project for implementation into the Statewide Transportation Improvement Program (STIP), for the Design Scoping Review and later for Field Inspection Review, Final Office Review, and through the engineer’s final estimate for bid. This section will address the initial budgeting effort.
1.02.01 Budgeting Basics:
1.02.01.01 Work‐Hour Estimate:
This estimate details the personnel work-hours projected to complete the project activities reflected in the project schedule. When labor rates are applied, the Work-Hour Estimate represents a significant portion of the Project Estimate. The Work-Hour estimate is required on all projects prior to the obligation of project funds. On projects with consultant contracts, the Work-Hour Estimate along with the Scope of Work should serve as the basis for the negotiation of final work-hours.
1.02.01.02 Project Estimate:
The Project Estimate is the summary of total costs for a project. This is broken out into Phases identified as ROW, Utilities, Design, Environmental and Miscellaneous (RUDEM) phases (see below). Additionally, the Project Estimate will include projected costs for Construction of the project. At initial budgeting the construction budget may not be relevant. The ROW and utility phases may not be able to be estimated until after the FIR plan level.
1.02.01.03 Indirects:
A brief discussion of how the CE and indirect charges work at CDOT is shown in the text box below.
How Construction Engineering and Indirects are used at CDOT
The current CDOT rate for the CE pool is 10.0%, which on a CDOT CE POOL project covers the Salary and Benefits of CDOT personnel and/or consultant task orders who charge directly to the project. The indirect rate of 90.0% is then added to the costs to cover the costs of CDOT personnel time who do not
January 31, 2013 Scoping, Budgeting and Programming
1-11
charge their time directly to the project.
That indirect rate for federally participating projects is broken out further to 74.51% Participating Indirects (the FHWA will pay this percentage) and 15.49% non-participating indirects (FHWA does not pay these costs) which totals to the 90.0%. The indirect rate for non-participating projects is still 90.0%. The logic is the total indirect amount required does not change based on whether the project is participating and non-participating.
The 10.0% for Salary and benefits (or consultant task orders) for construction oversight plus 90.0% indirects is how we get to the typical rate of 19.0% for the total CE charges.
10.0% Construction engineering+(10.0%*90.0%) indirects = 19.0% total CE charges.
Example:
For CE pool project, the CE amount used to cover CDOT’s costs for construction engineering is based on how much is paid to the Contractor. If the Contractor gets paid $1,000,000 for his work that month, CDOT would draw from the project the following amount to cover our costs:
1. $100,000.00 for the Direct Personnel charges to the project (10.0% of $1,000,000)
2. $90,000.00 for the Indirect Personnel costs (90.0% of $100,000)
For a Federally participating project the indirects would be broken up as follows:
1. $74,510.00 FHWA pays (74.51% of $100,000) 2. $15,490.00 CDOT pays (15.49% of $100,000)
This same approach needs to be used for CE POOL exempt projects but just on a project by project basis. For projects with all CDOT personnel the rate will probably be less than 23.95%. If it is all consultant, the rate will be higher than 24%.
Scoping, Budgeting and Programming January 31, 2013
1-12
See Region Business manager for current rates.
1.02.02 Timesheet Reports:
There are time sheet reports now available to see the salary, benefits, and indirects that are charged to the pre-construction phase of projects since June 1, 2008. These will help with future estimating for preconstruction phases and for tracking monthly charges against a project. The time sheet reports are available through the Portal (not SAP) and there are work instructions available for these reports in the portal.
1.02.03 Budgeting Phases
Budgeting is no longer on a project basis but is done by Project Phases. STIPs and budgeting in SAP are done by Phases. Guidance as to what charges should be considered in these phases are as follows. These are identified in SAP by the Work Breakdown Structure (WBS) elements which are designated below as the project 5-digit code shown as XXXXX and then the WBS coding.
ROW (WBS – XXXXX.10.10)
This may not be part of the initial budget until the project is further into the process such as at the Field Inspection Review meeting when the amount of ROW can be determined.
ROW costs include the cost of property acquisition, access control, and easements. Also included is the cost of contingencies (salaries, contracts, potential litigation, and miscellaneous expenses) associated with the acquisitions and relocations.
CDOT staff charges or consultant task order charges are generally not included in this phase but are accounted in the design phase of the project. If the design phase is closed and there is still ROW work being completed, then this phase will need to take into account charges needed to do the work.
Utilities (WBS – XXXXX.10.20)
This may not be part of the initial budget until the project is further into the process such as at the Field Inspection Review meeting when utilities can be identified.
Utility costs include the cost for removals, installations, modifications, and relocation of utilities required to construct a project, including the associated design and agreement processing. The cost may be partially or fully the responsibility of the utility owner,
January 31, 2013 Scoping, Budgeting and Programming
1-13
depending on the type of project funding, utility company, right-of-way occupancy held, and local agency-utility arrangement (See Section 7 Right of Way and Utilities).
Railroad agreements will be funded under the Utility phase of a project.
CDOT staff or consultant task order charges are generally not included in this phase but are accounted in the design phase of the project. If the design phase is closed and there is still ROW work being completed, then this phase will need to take into account charges needed to do the work.
Design (WBS – XXXXX.10.30)
Design costs include survey, design, and other engineering work required to develop a complete set of project plans and specifications. For consultant-designed projects, the cost of these professional services needs to be included.
When estimating this phase the current indirect rate needs to be taken into account and applied to the CDOT staff salary with benefits and Consultant Task orders.
Any design support needed during construction should be charged under the Construction Engineering Cost Center and not the design phase.
For Local Agency projects, this will only include the design work that will be included in the Intergovernmental Agreement (IGA) with the Local. It will exclude any CDOT salary charges.
Environmental (WBS – XXXXX.10.40)
This phase is set up for CDOT staff (Resident Engineer) and consultant charges on major Environmental document charges such as Environmental Assessments (EA) and Environmental Impact Statements (EIS).
The intent is for this phase is to not include any charges required for CDOT projects that are Categorical exclusion and will not include CDOT environmental staff review. In most regions the CDOT environmental staff time is charged to their cost center.
Miscellaneous (WBS – XXXXX.10.50)
This phase is to be used at the discretion of the Region.
Construction (WBS – XXXXX.20.10)
Scoping, Budgeting and Programming January 31, 2013
1-14
Construction estimate should include the cost of the bid items, force account and the current CE and indirect rates. Check with your business office on the current rates.
CDOT staff or consultant task order charges should not be accounted for here unless it is a CE exempt project such as a FASTER Bridge (Bridge Enterprise) project.
Construction Statistical (WBS – XXXXX.20.20)
There is no funding required for this or budget. This is for tracking charges in the CE cost accumulation center on time sheets only.
1.02.04 Pre-project Budgeting:
Before a project can be budgeted, a good schedule and project estimate (phased, as appropriate) are required. This assures that the Resident Engineer, Specialty Units, Region Business Office and Region Management all have the same understanding of the project scope and the anticipated costs to move the project through the project development process. In order to accomplish this in a proficient and satisfactory manner, the following tasks must be completed:
Preliminary project scoping activities for a given fiscal year if possible should be conducted prior to May 1st of each prior fiscal year. This allows for budgets and ad dates to be entered into the system by May 1st and better estimated ad dates for the Chief Engineer’s objectives.
Region scoping pools will be established by each Region. In order to address costs associated with these pre-budget activities, each Region has scoping pools set up. Current scoping pools are cost centers and are R#PSP-010 so for example R1 is R1PSP-010, R2 is R2PSP-010, etc...
The Resident Engineer will create a draft baseline schedule that identifies key project milestones and related activities. Depending on the complexity of the project, the initial schedule may not be able to be accurately forecasted beyond the FIR phase of the project. The purpose of this schedule is to:
1. Identify and specify actual activities in the schedule to ensure adequate planning of the work has been achieved, as well as to permit accurate monitoring and evaluation of the project’s progress.
2. Identify the need for CDOT and/or consultant personnel resources.
3. Identify activities that are critical in ensuring the timely achievement of project deadlines.
January 31, 2013 Scoping, Budgeting and Programming
1-15
4. Identify associated dates with respect to the deliverables of other project specialty groups.
5. Identify specific deadlines from CDOT Management or Region work plans.
6. It must consider critical processes such as STIP/TIP/Long Range Plan amendments and project budgeting.
7. Identify specific milestones to allow Region management to easily track project progress.
As a minimum, project milestones will include the following (order may vary):
1. Completed Survey
2. Prelim. Horiz. and Vert. Alignments
3. Prelim. Hydraulic Information
4. Structure Selection Report
5. Field Inspection Review (FIR)
6. Form 128 Signature (Top Portion)
7. Final ROW Plans
8. Final Office Review (FOR)
9. Environmental Clearance
10. Right of Way Clearance
11. Utility Clearance
12. Final PS&E
13. Shelf Date
14. Advertisement Date
Additional milestones may be added, as needed, based on the complexity of individual projects. For projects involving consultants, the project schedule should include milestones and activities related to the contracting/task order process, i.e. SOW, SOI, RFP, Short List, Interviews, Consultant Selection and Notice to Proceed. Where applicable, the project schedule should also include appropriate milestones and activities related to the administration of IGAs.
The Resident Engineer will be responsible for the development of a preliminary work-hour estimate for the project. This work-hour estimate will be required on all projects, regardless of personnel involved (State or consultant) and shall represent reasonable work-hours needed to complete all project activities. On projects which involve consultant contracts, the work-hour estimates shall be done independently of any consultant-provided estimate and shall serve as a resource in work-hour negotiations.
Scoping, Budgeting and Programming January 31, 2013
1-16
The Resident Engineer will provide a copy of the baseline schedule and preliminary work-hour estimate to all internal specialty units at least two weeks prior to the project Scoping Review Meeting. The CDOT specialty unit manager will be notified by the RE of project scoping activities on all projects. For both in-house and consultant design projects, the CDOT specialty unit manager, or designee, will participate in the scoping activities when the project involves their discipline or when requested by the RE. The CDOT specialty unit manager will review the project in advance and prepare any information that may be needed for the scoping meeting, i.e. the structural engineer would review and present existing bridge information on projects involving structures.
The CDOT specialty unit manager will review the baseline schedule on both in-house and consultant design projects and recommend changes as needed to accommodate the project work activities identified for the subject discipline.
1. The specialty unit manager may recommend additions to the minimum milestones as needed for the specific needs of the project. For example, on a retaining wall project that requires extensive geotechnical work that will be in the critical path, additional milestones pertaining to this work may be recommended.
2. The CDOT specialty unit manager will participate in the development of the consultant scope-of-work and write the portions pertaining to their discipline as needed or assigned by the RE/PM.
3. The specialty unit manager will provide review and comments to the RE/PM on the final draft of the consultant scope-of-work.
The CDOT specialty unit manager will provide the RE/PM with an independent work-hour estimate to accomplish the specialty project work. Critical assumptions on which the estimate is based will be included in the submittal. The specialty unit manager will attend work-hour negotiation meetings, or provide consultation, as requested by the RE/PM or Agreements on consultant design projects. Project schedule review comments and work-hour estimates may be prepared the CDOT specialty unit manager’s designee, but will be reviewed and submitted to the RE/PM by the specialty unit manager.
The Resident Engineer will be responsible for coordinating the project Scoping Review Meeting. (Refer to Section 2.01 for specific details on the Scoping Review Meeting.) This meeting shall include representatives from all appropriate specialties. The purpose of this meeting will be to discuss the scope of the proposed project and to identify appropriate project Work Breakdown Structure (WBS) elements, work activities, durations and relationships, as well as to thoroughly assess the draft baseline schedule and preliminary work-hour estimate. The Resident Engineer and the other specialties
January 31, 2013 Scoping, Budgeting and Programming
1-17
will consider current work load factors and future projects that may have an impact on their work activities and durations. Feedback obtained from the Scoping Review Meeting will be used by the Resident Engineer and accurately reflected in the draft baseline schedule and preliminary work-hour estimate.
The Resident Engineer will provide the revised draft baseline schedule and work-hour estimate to all key specialties (Bridge, ROW, Environmental, Traffic, Materials, etc.) for final resolution of any potential conflicts of logic or deliverables. Upon this review, any changes will be incorporated by the Resident Engineer.
A Region Management team (as a minimum, the Program Engineer, ROW Manager and Environmental Manager and Resident Engineer) will review and approve the draft baseline schedule and preliminary work-hour estimate, including milestone dates, critical path activities and specific deliverables. The Ad date reflected in the schedule will be addressed at this time and, if agreed to, will be accepted as the project Initial Planned Ad date for use in the project set-up.
Upon review by the Region Management team, the Resident Engineer will make any necessary modifications to the draft baseline schedule and preliminary work-hour estimate. These modifications will be the last changes to either document. The RE/PM will save and refer to these files as the final baseline schedule and final work-hour estimate. These final documents shall not be altered at any time during the remainder of the project.
The Resident Engineer will develop a preliminary cost estimate for the project, including estimates for each phase of the project (Right of Way, Utilities, Design, Environmental, Miscellaneous and Construction). The RE/PM should consider the phase and respective personnel resources (in-house or consultant). The phased estimates will include any respective consultant services for the project.
The CDOT specialty unit manager will participate in the development of the consultant scope of work and write the portions pertaining to their discipline as needed or assigned by the RE/PM. The specialty unit manager will provide review and comments to the RE on the final draft of the consultant scope-of-work. Alternatively, the specialty unit manager may provide the RE with a separate consultant scope of work and preliminary cost estimate for consultant services that the specialty unit manager may choose to directly contract for.
The CDOT Specialty Unit manager will provide the Resident Engineer with a cost estimate for each phase of the project, as appropriate, to accomplish the
Scoping, Budgeting and Programming January 31, 2013
1-18
specialty project work. Construction, right of way, and utility cost estimates will be rough at this phase of the project. The Specialty Unit managers will be responsible for updating these cost estimates and keeping the RE/PM informed of significant changes throughout the project design.
The Resident Engineer will review the preliminary cost estimate with the Program Engineer and make revisions, where appropriate. Any revisions made to the cost estimate must be reviewed with affected specialty units prior to finalizing.
The Resident Engineer will provide the Initial Planned Ad date and project cost estimate to the RTD and Region Business office. This will be done by July 1 of each year for all planned projects. The Region Business Office will use this project information for entry into CDOT’s business management system (SAP). These ad dates will be used for the Chief Engineer’s objectives.
The Resident Engineer will develop a closure document that will include the baseline schedule and work-hour estimate, along with documented assumptions and risks associated with the project scope and schedule and any other relevant information used in developing the project schedule. This document will be kept in the project files with copies provided to the RTD, Program Engineer, and appropriate Specialty Unit managers. This may be done after scoping up to the FIR for complex projects.
1.02.05 Additional References: 1. CDOT Procedural Directive 512.1 – Project Scoping and the Design Scoping Review
(DSR) 2. Estimate Review by Engineer Estimates and Market Analysis (see Section 2.27 of
this manual). 3. OFMB Policy and Procedures Manual -
http://intranet.dot.state.co.us/business/ofmb/other/current/ofmb-policy-manual-4-11/view
January 31, 2013 Scoping, Budgeting and Programming
1-19
1.03 FUNDING SOURCES AND RESOURCE ALLOCATION
State, federal, and local funding sources are used to provide for all modes of transportation including aviation, transit, bicycle, pedestrian, rail, bridge replacement, and highways.
Colorado's highway construction program is primarily funded through the Federal Highway Users Trust Fund, the Colorado Highway Users Tax Fund, and special legislation.
Major sources of the Colorado Highway Users Tax Fund are the motor fuel taxes, drivers’ license fees, and motor vehicle registration fees. The motor fuel taxes constitute approximately 75 percent of the fund.
CDOT prepares resource allocation projections that reflect revenues for a minimum of a 20-year period to match the timeframe of the Long-Range Transportation Plan.
1.03.01 Revenue Forecasting
Revenue forecasts include all “reasonably anticipated” revenues known to be available to the Colorado Transportation Commission to fund capital improvements, maintenance, and operations for existing and expanded facilities and services of the State of Colorado transportation system.
Every four to six years, Congress passes a new surface transportation act. For resource allocation purposes, it is assumed that the federal program will continue at the same funding level and contain the same program categories.
Financial constraint of the Statewide Transportation Improvement Program (STIP) works through the “highest use” concept. Projects are programmed in the STIP with the highest priority federal funding source that each project qualifies to use. The highest federal funding category is the Interstate, and the next highest federal funding category is the National Highway System. By funding each project with the highest funding source for which it qualifies, the Office of Finance, Management and Budget enables Regions to select projects based on need, not federal funding type.
The transaction in SAP that shows the funding priority for a project is ZF20. The Region business office determines the funding priority.
Scoping, Budgeting and Programming January 31, 2013
1-20
These ratios are entered in ZF20 in SAP but not everyone has access to this transaction. The Resident Engineer should work with the business office to enter data in Trns*port.
1.03.02 Resource Allocation
For state transportation purposes, the State of Colorado is divided into several different geographic regions. There are 11 Transportation Commission districts.
The Transportation Commission allocates the available revenues to the six CDOT Engineering Regions through the use of Investment Categories. These categories are:
1. Safety
2. Mobility
3. System Quality
4. Program Delivery
5. FASTER
All funds are allocated to the six CDOT Engineering Regions based on results of performance modeling or appropriate formula consistent with Transportation Commission decisions. Metro Planning has been allocated statewide based on the federal funding level. Enhancement funds were allocated to the six CDOT Engineering Regions based on a revenue distribution formula after a statewide allocation was made for program administration.
1.03.03 Special Funding Sources
From time to time the Transportation Commission establishes special funding sources, for example, the 7th Pot or contingency funds.
1.03.04 Program Implementation
Resource Allocation for the Statewide Long-Range Plan is implemented through the Long-Range Plan “control total” planning allocations approved by the Transportation Commission.
1.03.05 Additional References: 1. OFMB Policy and Procedures Manual -
http://intranet.dot.state.co.us/business/ofmb/other/current/ofmb-policy-manual-4-11/view
January 31, 2013 Scoping, Budgeting and Programming
1-21
1.04 PROJECT CREATION AND FINANCES
SAP Steps for new projects (click on link to go to work instructions).
ZJ08 – Initiate Project Creation – PM (ZJ08 Initiate Project Creation) (http://vupweb.dot.state.co.us/gm/folder-1.11.29385?mode=EU&originalContext=1.11.30034 )
SBWP – Complete Project Manager Tab – PM (SBWP Complete CJ20N) (http://vupweb.dot.state.co.us/gm/folder-1.11.32630?mode=EU&originalContext=1.11.30034 )
CJ20N – Enter GIS details in SAP Project Manager – PM (GIS Project Limits ) (http://vupweb.dot.state.co.us/gm/folder-1.11.29337?mode=EU&originalContext=1.11.30034 )
CJ20N – Create Project Structure from Standard Template – (Add Template ) (http://vupweb.dot.state.co.us/gm/folder-1.11.29381?mode=EU&originalContext=1.11.30034 )
FMMEASURE – Maintain Funded Program for Project (FMMEASURE ) (http://vupweb.dot.state.co.us/gm/folder-1.11.28338?mode=EU&originalContext=1.11.30034 )
CJ20N Release Project (CJ20N) - Release project (http://vupweb.dot.state.co.us/gm/folder-1.11.29333?mode=EU )
Use the link to SAPTraining for SAP checklists for full list of transactions and workflow steps. SAP checklists for project processes (http://vupweb.dot.state.co.us/gm/folder-1.11.33901?mode=EU ).
1.04.01 Description
After a project has been scoped and is part of the current STIP, a project is ready to be created in SAP. Although one project usually covers all phases, sometimes it necessary to create multiple projects under one STIP number. For example, the Resident Engineer may create a project for design and a separate project for construction. The Resident Engineer should confer with the Business Office to ascertain if there will be any benefits or deterrents to fragmenting the STIP line item into more than one project.
Scoping, Budgeting and Programming January 31, 2013
1-22
The Resident Engineer begins the process in SAP with Transaction Code ZJ08. ZJ08 starts a workflow that is routed to OFMB, the person who initiates ZJ08, and the Region Business office. See the online SAP work instructions for more details on project creation steps and information required. SAP Checklists provided in SAP training website show the participants and order for the SAP workflow.
KEY ITEMS TO KNOW FOR PROJECT CREATION - These fields combined, are the project information sent to FHWA via the Financial Management Information System (FMIS) and so it is key to have it as accurate as possible.
PROJECT DESCRIPTION (NAME) – ZJ08 The project name will be based on the information supplied with the request for the project using SAP transaction code – ZJ08. The information should be as descriptive as possible using state roads or federal highways and cities or counties.
PROJECT DESIGNATORS (General Location) – ZJ08 The Project Designators is the general location of the project which is used to generate the project number. If you choose a highway segment, then the system will then generate a number after that highway segment in sequential order. Example project number 0504-055 is on Highway 50 segment 4 (between La Junta and Kansas) and is the 55th project on this segment.
PROJECT PRE-FIX The business manager will designate the Project Pre-fix to be used on the project during this process. It will depend on the primary scope, location and funding for the project. For example, IM is Interstate Maintenance, FBR is Faster Bridge project, NH is National Highway.
OTHER PROJECT CREATION INFORMATION (fields with a check mark are required)
1. Region Code – Select the Region overseeing the project. For projects not created in the Region, select Statewide (ST). Do not select HQ.
2. Federal System Code:
I – Interstate
N – NHS Non Interstate
O – Other Federal Aid Highway
X – For conversion purposes (do not use)
Z – Not on any federal aid highway (local agency off system projects for example)
3. Advertised By:
None – The project is design only or a study and will not go to Ad
January 31, 2013 Scoping, Budgeting and Programming
1-23
State – This is a project advertised by CDOT and will go to ad. If you choose this option, the business manager must enter an ad date into SAP.
Local – This is a project that is advertised by a Local Agency (not CDOT). If None is chosen above, a reason must be given from the pull down menu.
4. Federal Improvement Code
Choose an option that best corresponds with the majority of funding or work. For example, if the project is mainly bridge funds then select “bridge replacement (either added capacity or no added capacity).” FHWA will review the code to make sure the work is in line with the funding.
5. State Improvement Code
The selection here should be similar to the Federal Improvement code based on the funding available.
6. Oversight Designator
A – CDOT administered – This is the majority of the projects.
N – Full FHWA (NHS) The Resident Engineer is responsible for determining whether the project is under CDOT or FHWA oversight. The oversight responsibilities are outlined in the Stewardship Agreement between the FHWA Colorado Division and CDOT. Unless the STA/FHWA agreement differs, full FHWA involvement projects will tend to be new construction or reconstruction projects on Interstate routes with an estimated value greater than $1 million. The Resident Engineer can contact the FHWA for further guidance.
O- Other – This is almost never used. FHWA will indicated if it is needed.
X- Full FHWA (Non-NHS) – This is rarely used. FHWA will indicate if it is needed. 7. Construction Engineering by:
C- Cons/Contr – This is a unique situation. Only use if told to do so.
L- Local – Construction oversight by Local Agency.
O- Other – Only use if instructed to use for special reasons.
S- State - This is standard for CDOT projects.
X- For conversion purposes – Do not select
8. Geographic Location, Terrain Type, Proposal of Work.
a. For the Geographic Location be as precise as possible (similar to, if not exactly the name of the project) by naming the Federal or State road and the city or county (i.e. – CR 520/CR 616 on SH 69 in Huerfano County).
b. For terrain type the options are: Level, Mountainous, Plains, Rolling or Urban. c. For Proposal of Work list the major activity to be completed (e.g. –
Intersection Design, Drainage improvements, Surface Treatment or Safety improvements).
9. % construction complete – this is usually zero
10. Remark or Comments – Add more information here if needed.
11. PROJECT PERSONNEL
Scoping, Budgeting and Programming January 31, 2013
1-24
a. This information is key if someone needs to contact appropriate party during any of the project development process.
b. The people entered are tied to their organization code and are what is used when SAP sends workflows for key processes in the project development.
c. The organization codes associated with the project personnel need to be correct and if there are more than one organization involved in the project there is an alternate Org code.
d. The business office also enters in Cost Center codes for the project which should correspond to the Residency in-charge of the project.
12. On System or Off System –
If it is on a state highway then it is ON SYSTEM. If it is on a City or County road or not on a highway, then OFF SYSTEM.
13. CONTRACT DELIVERY METHOD
a. Design-bid-build is our traditional method for projects. b. Other options – Refer to Innovating contracting manual.
14. PLANNED LENGTH AND PLANNED UNIT:
are not tied to the information given in OTIS at this time. Make sure the Planned Length entered matches the mileposts in OTIS. This information goes into Form 463.
15. INNOVATIVE CONTRACTING METHODS
Check all that may apply to your project. Update as needed as project develops. Refer to Innovative Contracting manual as needed.
16. LOCATION DETAILS
a. Exit SAP and go into OTIS to enter this information b. Route, beginning and ending reference points, lane quantity, facility type,
functional type, and population.DTD has this information for highways on CDOT’s Intranet in Data Access – Transportation Data Set and OTIS.
c. SAP will carry the project location information to other forms such as Form 463, FMIS, ProjectWise project description, and ZJ40 Project Tracker.
17. RAILROAD DESIGNATOR CODE –
If there are railroads near the project, use the pull-down menus to select which ones may be involved.
18. County Details, Congressional Districts, Structure ID Details, MPO’s, TRP;s, and Commission Districts, and TIP information –
Must press the Calculate County Percentages and Calculate Cong Dist Percentage buttons. This information is calculated automatically based on the project limits entered in OTIS.
19. Other fields such as “Completed construction date” are not required at project creation and can be ignored.
January 31, 2013 Scoping, Budgeting and Programming
1-25
ADVERTISEMENT DATES The Advertisement Date is the milestone where construction funds are authorized and obligated for the project. This date also serves as the commencement of the period when a project is open for job showings and acceptance of bid proposals. CDOT recognizes three types of Advertisement or “Ad” dates, for use in project schedules. These “Ad” dates are recognized in CDOT’s business application system (SAP):
1. Initial Planned Ad date – Ideally this is the Ad date that each region puts forth prior to July 1st of every year for the upcoming fiscal year’s projects going to bid or when the project is created. This date is entered into SAP by the Region Business Manager.
2. Current Planned Ad date - This is the Ad date which is current and officially agreed to by the RTD. The Current Planned Ad date will match the Initial Planned Ad date until such time during the course of the fiscal year that the RTD has concurred with the necessity to change. Changes to the Current Planned Ad date are entered into SAP by the Region Business Manager.
3. Scheduled Ad date.
This is the date that goes into the Go Sheet.
This is a working Ad date generated by the Resident Engineer based on the most current scheduling information. This Ad date primarily serves as a barometer of progress in the total project. When indicated by a Scheduled Ad date which exceeds the Current Planned Ad date, the Resident Engineer will conduct a further assessment of the project and give consideration to a revision to the Current Planned Ad date (including consulting with the appropriate Region and project personnel).
The Resident Engineer should review CJ20N in SAP after the project is created to be sure all the data is accurate and inform the Business Office of any revisions.
After the project is created in SAP, an email message will be sent to key Region personnel involved indicating the process is complete and show the project information including the 5 digit project code.
The Resident Engineer needs to add a Template to the project before funds can be added to the project in SAP. See the SAP training internal website for work instructions on adding a template to a project. A project cannot be seen in ZJ40 until the template is added.
Scoping, Budgeting and Programming January 31, 2013
1-26
1.04.02 Budgeting and Obligation
Once a template is added to the project in SAP, the Resident Engineer can notify the business office that the project is ready to be budgeted. See Section 1.02 for estimations for the Preconstruction Phases for a project.
1.04.02.01 Background:
Federal-aid highway funds are authorized by Congress to assist the States provide for the construction, reconstruction, and improvement of highways and bridges on eligible Federal-aid highway routes and for other special purpose programs and projects. Projects utilizing Federal funds must meet specific federal program requirements as outlined below and as a practical matter, at present, CDOT requires all highway projects it constructs to also conform to the federal standards. Doing so ensures consistency and allows for the possibility of adding federal funds to a project that initially, is funded without any federal funds. Federal funds are made available to the department for expenditure on highway related construction projects. Routine highway maintenance activities such as snow removal or filling pot holes do not meet these criteria
1.04.02.02 Definitions:
NCAT: NCAT prevents time/labor charges from hitting the phase, at time sheet entry. The Region Business Office will need to unset NCAT to allow labor charges after Federal authorization is given. The Region Business Office should be notified if the Resident Engineer wants to allow payroll charges. Some projects do not want payroll charges to a particular phase.
NOPT: NOPT (No postings) stops all financial postings to the project. Nothing can be charged to this phase including Purchase Requisitions or direct charges.
ENCUMBRANCE: An encumbrance is a binding obligation to pay.
Pre-Construction Phase encumbrances are generally for ROW acquisition, Utility agreements, and Consultant Task Orders.
Construction phase encumbrances are for the contract with the contractor, Construction Engineering (CE) and Indirects costs calculated for the project.
Intergovernmental agreements (IGA) encumber funds for all phases for the Local Agency on Local Agency projects.
January 31, 2013 Scoping, Budgeting and Programming
1-27
1.04.03 Obligation:
Obligation is the same as authorization. It ensures that FHWA has agreed that CDOT can spend the funds identified for the project. Charges cannot be made against a phase until the funds are obligated. It is further important to note that if federal aid is requested, state authorization is not initiated and not authorized until the federal authorization is received. Work performed on unauthorized projects is not legitimate and could become the personal liability of the individual authorizing such work.
Procedure to Budget Funds: The initiating region must ensure that the project is properly listed in the Statewide Transportation Improvement Plan (STIP) and within the fiscal constraints imposed by the STIP. Each project budget action is individually processed and verified against its approved STIP line item. Each project is budgeted by phase (ROW, Utility, Design, Environmental, Construction, Miscellaneous, etc.) and provider (i.e. Federal, State, or Other (Local).
Identify the sources of funding for the project.
For Federal Funds there are subcategories that have to match the characteristics of the project such as Interstate Maintenance and Bridge-On System. OFMB reviews the annual federal appropriation bill by category, comparing the appropriations with the authorizations calculating the percentage obligation limits for Colorado by program. Based upon these calculations, CDOT Regions and the Metropolitan Planning Organizations (MPOs) are allotted funds to spend on actual projects by sub-category. It is from these allotted funds or additional funding provided by a local government that a project receives obligated funding.
The regional business offices must ensure that the project funds from the various federal categories, as well as state and/or local highway funds, are applied in a suitable mix based on estimates from the Resident Engineer.
Funds to be budgeted must be in the current year’s STIP. It should be noted that moving funds currently budgeted into a project that are from the same fiscal year is considerably easier than moving funds from a prior fiscal year. For example, if the project needs funds moved from Design to Construction, it will be much easier if the Design funds are in the current fiscal year STIP. If the funds are from a prior fiscal year, they will have to be de-budgeted, rolled forward in the TIP and in the STIP, and re-budgeted into the construction phase.
Determine whether or not the project’s budget requires Transportation Commission action. Budget items requiring Commission approval are:
Scoping, Budgeting and Programming January 31, 2013
1-28
1. Initial Project Budget Actions from certain programs not already approved by Commission as a whole. (i.e., RPP, BRS, FBR)
2. Projects involving Earmarks or Discretionary Funding
3. Local Overmatch not already projected or 100% locally funded projects
4. Strategic Projects (7th Pot)
5. Additional Funding above 15% of prior TC approved Budget
All Budget Actions are processed daily and, if Commission action is required immediately scheduled for the next supplement. The cutoff for Budget Actions inclusion in a Supplement is the 25th of the month preceding the T.C. Scheduled Meeting. These Budget Actions will remain in a “Pre-posted” status until the commission’s approval of the Budget Supplement.
After verifying the overall project description, including location and work type with the requested funding and ensures each budget action is linked to a viable STIP number, OFMB applies first and second level approvals to the budget action and determines the Budget Document Type.
OFMB enters the approved budget request into the SAP system which automatically generates the corresponding requests for phase authorization/obligation.
Non-federal-aid phases are authorized and obligated immediately upon Budget Action approval in SAP.
Federal-aid phase authorizations and obligations requests are submitted daily for review and approval by FHWA Colorado Division via the outbound FHWA Fiscal Management Information System (FMIS). The approved federal authorization/obligation is received from FHWA via the inbound FMIS interface.
The process of requesting Federal aid obligation/authorization is differentiated by non-construction and construction phases of work.:
1. Pre-Construction
For the pre-construction phases of a Federal-aid project OFMB’s final approval of a budget action in SAP prompts a request to FHWA for federal authorization/obligation via the outbound FMIS interface. Once authorization is granted by FHWA and recorded in FMIS, the FHWA phase authorization date(s) is auto populated in SAP PS via the inbound FMIS interface.
The Right of Way phase requires no further budgetary action by the Region. Actual acquisition, however, must be authorized by Staff ROW upon completion and approval of the ROW plans. Staff ROW notifies the Region, via Form 462A, Right of Way Plan Approval, that ROW acquisition may occur.
January 31, 2013 Scoping, Budgeting and Programming
1-29
The Utility phase requires no further budgetary action by the Region, but the region must also submit utility agreements to the utility engineer for processing.
The Design, Environmental and Miscellaneous phase requires no further budgetary action by the Region.
Note: Project Phases are automatically set to NCAT or NOPT (see definitions above) when created. Resident Engineer will notify the business office if they want payroll charges or other charges to be allowed to the Preconstruction phases after budgeting and obligation are complete.
2. For the construction phase Obligation of a Federal-aid construction project (See Section 2.30):
3. Budgeting Timing before obligation:
Budgeting construction funds is usually in advance of the authorization/obligation process.
Budgeting construction funds can occur when the current STIP year begins for construction phase designated or when the funds are completed in the STIP process.
If additional funds for Construction are required, the budgeting request may initiate the change in the STIP process.
4. Obligation – See Section 2.30 Form 1180 section for construction funds obligation process.
1.04.04 After Award of Low Bidder
At the time of award, the construction phase budget will be adjusted so it matches Form 65 exactly. The preconstruction phases have to be closed shortly thereafter (approximately 30 days) or a request with justification has to be made to keep the funds open.
The Approved Commission Budget level is significant in determining the number of authorized actions over the life of a project. Use SAP transaction ZJ20 to access Form 65 which will indicate the Approve Commission Budget. It is from this dollar amount that the 10 percent will be computed for determining if Chief Engineer approval is required for project award during the project bid process. It is also from this amount that the 15 percent will be calculated to establish if Transportation Commission Action is required to increase the project budget or for award of a project at bid.
Any request for additional budget greater than 15 percent of the approved Transportation Commission budget will be processed through a budget supplement action, which occurs on a monthly basis.
Scoping, Budgeting and Programming January 31, 2013
1-30
If the budget request is less than 15 percent of the Transportation Commission approved budget, OFMB may approve the request as an “allotment advice.” Allotment advices include transfers to projects from pools or other projects. Allotment advices are usually processed within a few days.
Any surplus or deficit amounts will be corrected by the Regional Business Managers with a Budget Action submitted to OFMB for approval to de-budget or supplement the amount. If the Regional Business Office wishes to retain this surplus amount, the business office must request an approval to retain the surplus funds from the Chief Engineer. The request must be submitted to the Bids and Awards section by Monday, NOON, following the Letting Day. See Section 2.36 for additional information on retaining surplus bids.
1.04.05 Supplementing the Budget
There are many reasons that project phase budgets need to be supplemented, including additional work or overruns. In those instances, the Resident Engineer will work with the Region Program Engineer and the Business Office to find sources.
Many requests to add funds to a project do not require Transportation Commission approval. However, in those cases that do require Transportation Commission approval, the Resident Engineer needs to be aware that supplementing a project can take months. See Section 1.01 requirements on STIP/TIP, and Transportation Commission Action (PD 707.1).
The Region should make as few presentations to the Transportation Commission as possible on any given project If there is any likelihood that several phases such as utilities and right of way are going to run over budget, both requests should be calculated and communicated to the Region Program Engineer as soon as the Resident Engineer has solid figures.
1.04.06 Day-to-Day Financial Management
The Resident Engineer should check their projects in either ZJ40 or ZF70 in SAP to determine the current status of the project funding, expenditures, and encumbrances. It is recommended to use the timesheet report available through the Portal and run the report as needed to see which CDOT employee charges to their project(s) and the indirects that hit the project(s) budget.
January 31, 2013 Scoping, Budgeting and Programming
1-31
If any phase of a project goes into deficit, payment for any phase of the project to a third party will not be processed. For example, if the design phase goes into deficit after the project is awarded in construction, the contractor cannot be paid. The Resident Engineer needs to be aware of CDOT purchasing requirements, rules, and directives. State Procurement, CDOT Procurement, and the Center for Accounting offer training applicable to the financial aspects of running a project. There is an On-line budgeting class available through the Transportation Engineering Training Program (TETP).
1.04.07 Additional References: 1. OFMB Policy and Procedures Manual -
http://intranet.dot.state.co.us/business/ofmb/other/current/ofmb-policy-manual-4-11/view
2. PD 707.1 – Annual Budget Process 3. FHWA A Guide to Federal-Aid Programs and Projects
http://www.fhwa.dot.gov/federalaid/projects.pdf 4. Title 23, United States Code (23 U.S.C.) Title 23, Highways, of the Code of Federal
Regulations (23 CFR) – 630.106 (Project Authorizations (FMIS) Preconstruction) 5. The FHWA/CDOT Stewardship Agreement)
http://www.coloradodot.info/business/permits/accesspermits/references/stewardship-agreement.pdf
6. TETP On-line budget training 7. SAP Training website
Scoping, Budgeting and Programming January 31, 2013
1-32
1.05 CONSULTANT SELECTION AND CONTRACTING PROCESS
When the State does not have adequate resources (such as qualified personnel, adequate staff, specialized expertise, or ample time) to perform a task, consultant services are contracted. A professional consultant is a licensed professional engineer, licensed professional architect, licensed landscape architect, licensed industrial hygienist, or licensed surveyor. A qualified and experienced consultant in relation to the expected scope of work is obtained according to an approved selection process through the Engineering Contracts Unit Program in the Contracts & Market Analysis Branch.
This process is also followed when Construction Manager/General Contractor or CMGC services contractor is required for CMGC delivery. If CMGC services that require a Contractor produce any stamped design plans or lead a formal Value Engineering Study, Brooks Act compliance per the Consultant Selection process will be required. If no Brooks Act compliance is required for the CMGC process, please follow the alternate process for CMGC projects.
The method for obtaining a professional consultant to do a specific scope of work or non-project-specific consultant services shall comply with applicable federal and state laws governing the services of consultants, as outlined in CDOT Procedural Directive 400.1, Obtaining Professional Consultant Services, and 23 CFR Section 172, Administration of Engineering and Design Related Services.
The Agreements Program Manager in the Contracts & Market Analysis Branch is responsible for the prequalification and coordination in the selection of a consultant, and developing a contract between the state and the selected consultant. The Agreements Program facilitates the selection process. The Resident Engineer shall evaluate the consultant’s performance on projects.
1.05.01 Obtaining a Consultant Contract
The following steps are necessary to obtain an executed consultant contract. The Agreements Program shall perform the steps unless otherwise noted [responsible persons are identified in parentheses after each step]:
1. Ensure that the proposed consultant service is consistent with CDOT’s Long-Range Plan, Statewide Transportation Improvement Program, the CDOT budget, and the Obligation Plan (Program Engineer, Resident Engineer and Business Office).
January 31, 2013 Scoping, Budgeting and Programming
1-33
2. Develop scope of work (Resident Engineer).
3. Prepare a contract cost estimate (Resident Engineer).
4. Prepare consultant selection request, including the Underutilized Disadvantaged Business Enterprise (UDBE) goals, for the Chief Engineer’s approval for advertisement (Resident Engineer and Region EEO/Civil Rights Specialist).
5. Establish a selection panel (Resident Engineer).
6. Create selection schedule (Resident Engineer and the Engineering Contracts Program Staff).
7. Advertise Invitation for Consultant Services on the Internet and, as needed, in special journals (contract writer).
8. Create and distribute the selection information and instruction package to the consultant community (contract writer).
9. Coordinate and facilitate selection panels to achieve consensus and make a recommendation to the Chief Engineer (contract writer).
10. Obtain RTD’s approval of the selection results. (Resident Engineer)
11. Obtain the Chief Engineer’s approval of the selection results (contract writer).
12. Notify consultants of selection results (contract writer).
13. Finalize scope of work, and for project-specific funds-encumbered contracts, negotiate work-hours and the cost proposal (Resident Engineer and the consultant representative), and submit those to the Agreements Program. Note: For task order contracts, this step is done for each task order request.
14. Obtain and review the consultant’s financial information, insurance information, and initial cost proposal (Consultant Audit).
15. Initiate audit evaluation (Consultant Audit Program). 16. Analyze audit evaluation report and negotiate consultant fee and final contract
cost exhibit (contract writer).
17. Prepare final contract and route the contract for approval and signatures. Distribute executed contract (Procurement and Business Offices).
18. Issue the Notice-to-Proceed to the consultant (Agreements Program Staff).
19. Debrief consultants, as requested, on selection results (contract writer).
20. Compile selection documentation and transmit the selection file to the CDOT Records Center (contract writer).
The Resident Engineer is responsible for the submittal of the Contract Certification and Contractor Evaluation forms that are part of the Colorado State Controllers Contract Management System (CMS). See Section 1.06 Contract Certification and Evaluation Requirements for Colorado Contract Management System (CMS).
Scoping, Budgeting and Programming January 31, 2013
1-34
1.05.02 Obtaining a CMGC Contract (Alternate Process)
The following steps are necessary to obtain an executed CMGC contract. The Agreements Program shall perform the steps unless otherwise noted [responsible persons are identified in parentheses after each step]:
1. Ensure that the proposed CMGC service is consistent with CDOT’s Long-Range Plan, Statewide Transportation Improvement Program, the CDOT budget, and the Obligation Plan (Program Engineer, Resident Engineer and Business Office).
2. Develop scope of work (Resident Engineer).
3. Prepare a contract cost estimate (Resident Engineer).
4. Prepare CMGC selection request, including the Underutilized Disadvantaged Business Enterprise (UDBE) goals, for the Chief Engineer’s approval for advertisement (Resident Engineer and Region EEO/Civil Rights Specialist).
5. Establish a CMGC selection panel per CMGC guidance from the Innovative Contracting Advisory Committee (Resident Engineer).
6. Create selection schedule (Resident Engineer and the Engineering Contracts Program Staff).
7. Advertise Invitation for CMGC Services on the Internet and, as needed, in special journals (contract writer).
8. Create and distribute the selection information and instruction package to the CMGC and CCA community (contract writer).
9. Coordinate and facilitate selection panels to achieve consensus and make a recommendation to the Chief Engineer (contract writer).
10. Obtain RTD’s approval of the selection results. (Resident Engineer)
11. Obtain the Chief Engineer’s approval of the selection results (contract writer). 12. Notify contractors of selection results (contract writer).
13. Finalize scope of work, and for project-specific funds-encumbered contracts, negotiate work-hours and the cost proposal (Resident Engineer and the contractor representative), and submit those to the Agreements Program. Note: For task order contracts, this step is done for each task order request.
14. Obtain and review the contractor’s financial information, insurance information, and initial cost proposal (contract writer). (Only for Brooks Act CMGC Contracts.)
15. Initiate audit evaluation (contract writer). (Only for Brooks Act CMGC Contracts.)
16. Analyze audit evaluation report and negotiate contractor fee and final contract cost exhibit (contract writer). (Only for Brooks Act CMGC Contracts.)
17. Prepare final contract and route the contract for approval and signatures. Distribute executed contract (Procurement and Business Offices).
18. Issue the Notice-to-Proceed to the contractor (Agreements Program Staff).
19. Debrief contractors with CMGC Debrief Template on selection results. In-person debriefs are optional and up to the Resident Engineer. (contract writer)
January 31, 2013 Scoping, Budgeting and Programming
1-35
20. Compile selection documentation and transmit the selection file to the CDOT Records Center (contract writer).
The Resident Engineer is responsible for the submittal of the Contract Certification and Contractor Evaluation forms that are part of the Colorado State Controllers Contract Management System (CMS). See Section 1.06 Contract Certification and Evaluation Requirements for Colorado Contract Management System (CMS).
Scoping, Budgeting and Programming January 31, 2013
1-36
1.06 CONTRACT CERTIFICATION AND EVALUATION REQUIREMENTS FOR COLORADO CONTRACT MANAGEMENT SYSTEM (CMS)
As stated in Section 1.05, the Project Manager is responsible for the submittal of the Contract Certification and Contractor Evaluation forms that are part of the Colorado State Controller’s Contract Management System (CMS). (See Section 1.05 Consultation Selection and Contracting Process).
1.06.01 Contract Management System
Colorado’s Contract Management System was created under direction of Senate Bill 07-228. The law was enacted to facilitate tracking, evaluation and reporting of vendor performance. The requirements are now codified as Colorado Revised Statutes, see C.R.S. §§ 24-102-205, 24-102-206, 24-103.5-101, and 24-105-102.
1.06.02 Form Use Required
The Project Manager is required to complete forms associated with the Contract Management System when a contract meets all of the following criteria:
1. Personal services contract
2. Value greater than $100,000
3. Entered into after July 1, 2009
State Controller Fiscal Rule 3-1, Section 2.27 defines “personal services contract” as follows:
“A contract between an Agency or Institution of Higher Education [IHE] and another party, where the other party provides personal services for the benefit of the Agency or Institution of Higher Education or a third party. An individual or entity performing services under a personal services contract is an independent contractor and not an employee of the State.”
Personal services contracts include the following categories:
1. Construction contracts (including those entered into using forms provided by the Office of the State Architect)
2. Grants contracts
3. Individual task orders when evaluated separately by the Agency or IHE
January 31, 2013 Scoping, Budgeting and Programming
1-37
4. Master task orders when evaluated by the Agency or IHE
5. Information technology contracts
6. Interagency contracts (no evaluation required)
7. Intergovernmental contracts, including grants
8. Mixed procurements where the service component is greater than $100,000
9. Multi-party contracts
10. Outsource agreements
11. Price agreements for services
12. Professional services as defined in CRS §24-30-1402(6)
13. Purchase orders for services greater than $100,000
14. Purchased services as defined in CRS §24-50-502(3)
For contracts that meet the above criteria, eight separate forms are available. Five of these forms are mandatory and three are optional depending on additional requirements. The forms and requirements are listed in Table 1-1.
Table 1-1 Forms Summary
Project Engineers may use the Contract Management System to track other types of contracts, which do not fall within the definition of “personal services contract,” but are not required to complete the forms for these other types of contracts. A complete list of all contract types is included in Table 1-2 Forms Use and Certification Applicability per Contract Type.
Table 1-2 Form Use and Certification Appl
1.06.03 Contract Completion
By statute, the Project Engineer is required to finalize the evaluation of the contractor and enter the evaluation in the Contract Management System within 30 days after contract completion.
For construction contracts, “contract completion” means the later of the following two occurrences:
Scoping, Budgeting and Programming January 31, 2013
1-38
1. The end of the contractor warranty period, occurring one year following the date of the Notice of Substantial Completion, or as otherwise provided in the construction contract.
2. The completion of the public notification requirements under CRS §38-26-107.
For all other contracts, “contract completion” means the date upon which the contractor has finished all of his performance obligations, including submission of the final invoice, AND the earlier of the following two occurrences:
1. The Project Engineer has accepted the contractor’s performance and agreed upon the final payment to the contractor.
2. Six months have elapsed after the contractor submitted his final invoice.
1.06.04 Use of Forms in a “Typical” Personal Service Contract
The following hypothetical scenarios illustrate how the Contract Management System forms would be used during these contract stages:
1. Solicitation Stage
2. Pre-contract Execution
3. Executed Contracts
4. Multi-year contracts
5. End of the Full Contract Period
6. Construction Contracts Equal to or Greater than $500,000
1.06.04.01 Solicitation Stage
1. Responding vendors are requested to provide vendor disclosure information as part of their bid/proposal.
2. The Vendor Disclosure Statement form may be attached to the solicitation with appropriate instruction for completion of fields.
3. The Sole Source Justification and Certification form, if applicable, may be scanned and attached to the CMS record when the record is created.
4. If applicable, the Personal Services Certification form prepared by the Division of Human Resources may be scanned and attached to the CMS record when the record is created.
1.06.04.02 Pre‐contract Execution
1. Ensure that the Statement of Work includes:
a. Performance measures and standards tied to the work to be performed.
January 31, 2013 Scoping, Budgeting and Programming
1-39
b. Accountability language tied to the performance measures and standards. c. Monitoring requirements tied to the performance measures and standards. d. Resolution methods specific to the work to be performed.
2. If using the Performance Measures and Standards Certification for Original Contract form, maintain the form as part of the official contract file or scan the form and attach it to the CMS record when the record is created.
3. Complete the field in CMS asking if the contract has been certified.
1.06.04.03 Executed Contracts
1. Create a contract record in CMS.
2. Include vendor disclosure information in appropriate record fields.
3. Attach scanned Vendor Disclosure Statement form, if applicable (optional but recommended).
4. Begin monitoring of contractor’s performance obligations in the contract Statement of Work
1.06.04.04 Multi‐year Contracts
Annually On or Before Each 12-month Anniversary of Contract Effective Date:
1. Annual Certification. If using this form, maintain it as part of the official contract file. The form may be scanned and attached to the CMS record when the record is created.
2. Complete recertification fields in CMS.
3. Use of the INTERIM Contractor Performance Evaluation Worksheet is optional. The form is provided as an aid in gathering information in support of contract completion, recertification and vendor evaluation. Project Engineers should incorporate the use of this form (or a similar form) as part of their own contracting process.
4. Assignment of an interim rating at the end of each contract term is recommended. If such rating is assigned, record the interim rating and date the rating was assigned in a CMS Notes field.
1.06.04.05 End of the Full Contract Period
1. Complete the FINAL Contractor Performance Evaluation form.
2. Attach the scanned FINAL Contractor Performance Evaluation form to the CMS record.
3. Send the FINAL Contractor Performance Evaluation form to the contractor for review.
Scoping, Budgeting and Programming January 31, 2013
1-40
4. Update the CMS record with the contractor’s response to its evaluation and rating, if any.
5. Enter the final rating into the appropriate CMS record field.
6. The FINAL Contractor Performance Evaluation form and contractor’s response, if any, shall be posted on the public website.
1.06.05 Construction Contracts Equal to or Greater than $500,000** (**Note that Project Engineers entering into construction contracts with a dollar value over $100,000.00 also must comply with the requirements of the preceding stages.)
Prior to completion of the construction contract:
1. Complete and sign the Construction Contractor Performance Evaluation Report form.
2. Attach the scanned Construction Contractor Performance Evaluation Report form to the CMS record.
3. Send form to the contractor for review.
4. Update CMS record with the contractor’s response to its evaluation and rating, if any.
5. Enter final rating into appropriate CMS record field.
1.06.06 Forms
The eight forms are embedded here for convenience. More recent copies, if any, may be found at:
http://www.colorado.gov/dpa/dfp/sco/contracts/Contract_Administration/WebPages/Current_Processes_&_Forms.htm
Performance_Measures_and_Standards.do
Sole_Source_Justification_and_Certifiicati
Annual_Certification.doc
FINAL_Contractor_Performance_Eval.doc
Construction_Contractor_Performance_Ev
Contractor's_Statement_of_Rebuttal_to_C
Vendor_Disclosure_Statement.doc
INTERIM_Contractor_Performance_Evalua
January 31, 2013 Scoping, Budgeting and Programming
1-41
1.06.07 Additional References: 1. Colorado’s Contract Management System and Vendor Performance Statutes Form
Completion - Technical Assistance Guide – May 2010 http://www.colorado.gov/dpa/dfp/sco/contracts/Contract_Administration/Current_Processes_Forms/Technical_Assitance_Guide.pdf
Scoping, Budgeting and Programming January 31, 2013
1-42
1.07 PRE-CONSTRUCTION PROJECT (OR DESIGN) SCHEDULE
1.07.01 PROJECT MANAGEMENT
Project Management is the discipline of organizing and managing resources in a way that facilitates the successful project delivery within defined scope, quality, time and cost constraints. At CDOT, Project Management responsibilities will be applied in three phases:
1. Phase I: Pre-Project Budget – see Section 1.02
2. Phase II: Design
3. Phase III: Construction (not included in this manual)
A project which is effectively managed has a clearly defined scope and strategy which is well executed, monitored and controlled. In the end, the results meet the anticipations and expectations of the stakeholders.
1.07.02 PROJECT SCHEDULING
Project Scheduling is the task of defining relationships between work activities having duration, events without duration that indicate a significant completion, and milestones that represent major achievements or decision points in a project. Scheduling is an inexact process in that it tries to predict the future. While it may not be possible to predict with certainty the duration of a project, there are techniques that can increase the accuracy of a reasonable timeline estimate. Project schedules are most effective when the project activities are well-defined and appropriately linked.
1.07.03 WORK BREAKDOWN STRUCTURE (WBS)
Within the Project Schedule, the WBS defines and organizes the scope of a project in a hierarchical structure. The hierarchical structure of a WBS includes a list of project activities which are critical to the scheduling, estimating and budgeting processes of Project Management. In order to be included in the WBS, project activities must meet the following criteria:
1. Must have a definable beginning and end,
2. Must have a finite duration, with at least one start and one end date,
3. Must have an associated level of effort,
January 31, 2013 Scoping, Budgeting and Programming
1-43
4. Must have a state of completion that can be estimated and
5. Must have a reviewable deliverable at completion of the task/subtask
1.07.04 PROJECT ACTIVITIES AND RELATIONSHIPS
Project activities are the most detailed element of a project schedule and address the following:
1. Who is going to do the work?
2. When is the work going to be done and how much time will the work require?
3. How much is the work going to cost?
4. How is the work going to be accomplished?
Relationships of project activities must be established within the project schedule so that an order of completion and dependencies on one another are clearly represented.
1.07.05 PROJECT MANAGER
The Project Manager for any given project is responsible for the following:
1. Ensuring that all of the work is being completed on time, within budget and scope, and at the correct performance level.
2. Coordinating staff assignments to ensure work is done in a manner which meets the objectives of the project.
It is recommended that the Project Manager not be assigned to perform the engineering or technical work of a project. Technical work should be the assignment of a project’s technical staff. This differentiation is pointed out because when conflicts arise, the technical work typically takes priority and management of the work becomes secondary.
For the purpose of this resource document, a project’s technical staff shall refer to those assigned the oversight and/or direct application of engineering principles to a project. Where applicable, a licensed engineer in this capacity shall assume all appropriate professional liability associated with the exercising of engineering decisions. For further information on Professional Engineering responsibilities and/or liability, please refer to CDOT Procedural Directive 508.1 – Professional Engineer’s Stamp.
Scoping, Budgeting and Programming January 31, 2013
1-44
1.07.06 RESIDENT ENGINEER
For the purpose of this resource, the Resident Engineer refers to the supervisor of an engineering staff assigned the task of applying technical expertise to a project from scoping through construction. It is recommended that the Resident Engineer serve as the Project Manager for projects under their direct supervision and be responsible for the successful coordination, oversight and completion of all Project Management-related activities detailed within these guidelines. The Resident Engineer may delegate Project Management activities and tasks, as deemed appropriate, but should retain the appointment as Project Manager and responsibility for their successful completion. The appointment of Project Management responsibilities to any particular person does not transfer license liability which otherwise resides with licensed Professional Engineers involved on a project, i.e. lead designer, construction project engineer, etc. For further information on Professional Engineering responsibilities and/or liability, please refer to CDOT Procedural Directive 508.1 – Professional Engineer’s Stamp.
1.07.07 STEPS OF GOOD PROJECT MANAGEMENT
Successful project management relies on the following work processes:
1. INITIATE – Define what is to be done to meet the requirements of the project; Authorize the work on the project; Establish the project team; Define the authority, responsibility, and accountability of the project team; Establish the scope of the project; Communicate with all project team members and Region management personnel, as appropriate; Consider a Team Charter for complicated projects.
2. PLAN – Define what must be done and by whom, how will it be done, when must it be done, how much will it cost and what will be done with it; Establish contingency plans.
3. EXECUTE – Commence performance of the technical work and implementation of the project plan.
4. MONITOR AND CONTROL – Assess the quantity and quality of the work; Comparing where the project is to where it is supposed to be; Taking action to correct for any deviations in the project plan; Perform iterations of Steps 1, 2 and 3, as needed.
5. CLOSE – Identifying lessons learned; Identify pitfalls for future projects; Celebrate your accomplishments.
January 31, 2013 Scoping, Budgeting and Programming
1-45
1.07.08 PITFALLS
By acknowledging lessons learned from others, our transition to a more Project Management-oriented organization can occur more smoothly. Examples of Pitfalls include the following:
1. You cannot control your project if you do not have a plan.
2. Involve the people who must do the work in the development of the plan.
3. Be prepared to revise the plan – the plan WILL change!
4. Do not attempt to serve as a single point of knowledge for the project.
5. Disseminate information…nobody ever complains that they are being told too much, but they usually resent being told too little.
6. Identifying and documenting risks is like putting up lighthouses…fewer shipwrecks.
1.07.09 BASELINE SCHEDULE – (See Section 1.02)
This schedule details anticipated project activities, durations and resource allocations and is developed prior to the commencement of any project activities. At the point of acceptance by all project participants, a finalized version of the baseline schedule is saved by the Resident Engineer and remains unchanged throughout the duration of the project.
1.07.10 WORKING SCHEDULE
This schedule details actual project activities, durations and resource allocations. This schedule is updated regularly by the Resident Engineer and reflects actual progress of work activities throughout the duration of the project. At any time, a comparison may be made between the working and baseline schedules to assess the progress of a project. The Resident Engineer should perform a comparison, at least monthly, to assist with the identification and management of unanticipated obstacles.
1.07.11 WORK-HOUR ESTIMATE – (See Section 1.02)
This estimate details the personnel work-hours projected to complete the project activities reflected in the project schedule. When labor rates are applied, the Work-Hour Estimate represents a significant portion of the Project Estimate. The Work-Hour estimate is required on all projects prior to the obligation of project funds. On projects with consultant contracts, the Work-Hour Estimate along with the Scope of Work should serve as the basis for the negotiation of final work-hours.
Scoping, Budgeting and Programming January 31, 2013
1-46
1.07.12 PROJECT ESTIMATE – (See Section 1.02)
The Project Estimate is the summary of total costs for a project. This estimate is often broken out into ROW, Utilities, Design, Environmental and Miscellaneous (RUDEM) phases. Additionally, the Project Estimate will include projected costs for Construction of the project. Reasonably accurate Project Estimates are important, as budgets and project limits are often established from them.
A project schedule is prepared to monitor the progress of preconstruction activities and to determine a reasonable date for the advertisement of the project.
The project schedule is developed by the Resident Engineer to monitor important events and activities required to complete the design, right-of-way acquisition, environmental clearances, utility work, and other associated tasks required to finalize design of a project. The Resident Engineer will monitor the schedule to ensure important dates are met to successfully advertise the project.
The Resident Engineer should give priority attention to critical path tasks that often require considerable time such as right-of-way acquisition, complex bridge design, consultant selection, environmental investigations, local agency agreements, utility and railroad agreements, and hazardous materials mitigation.
Microsoft Project is used to establish the project schedule, critical path and milestones. Using Microsoft Project, the Resident Engineer and the Specialty Units can coordinate production milestones for completion of assigned tasks.
The Resident Engineer needs to consider the availability of funds when determining schedules. For example, preliminary engineering should not be started until funds have been budgeted and obligated for the design phase, and a project may not be advertised until funds are available for construction, particularly if federal aid is involved. In addition, local agencies may provide funds and their processes and time constraints for providing these funds have to be considered.
The Resident Engineer will develop the project schedule and coordinate project progress with the project design team and all affected parties. The project team will be informed of activity schedule changes and accomplishments in order to coordinate plan development. Strategies should be developed for resolving critical path activity delays. The Resident Engineer will inform affected parties of any changes to the schedule and adjustment to the advertisement date.
January 31, 2013 Scoping, Budgeting and Programming
1-47
Developing and managing a project schedule includes the following activities:
1. Conduct the project design scoping prior to preliminary design by initiating a Design Scoping Review – See Sections 1.02 and 2.01.
2. Develop a proposed project schedule, preferably within 30 days after the Design Scoping Review.
3. Coordinate, monitor and update the project schedule with other appropriate milestones such as request and receipt of the survey, Field Inspection Review, Final Office Review, and advertisement date.
4. Update any changes to these dates in Microsoft Project.
The project schedule should be saved on a server within the Region or as a shared file on a personal computer so that specialty units and other members of the design project team may review the schedule. Any changes to the schedule or notes to be added should be coordinated through the Resident Engineer.
For Programming and Budgeting of funds refer to Sections 1.02, 1.03 and 1.04:
1.07.13 Additional References: 1. CDOT Procedural Directive 512.1, Project Scoping and the Design Scoping Review
(DSR) at the following link: http://intranet/resources/policy-procedure/documents/0512-1/view
2. SAP Workflows at the following site: http://vupweb.dot.state.co.us/gm/folder-1.11.33901?mode=EU
3. OFMB Policy and Procedures Manual - http://intranet.dot.state.co.us/business/ofmb/other/current/ofmb-policy-manual-4-11/view
4. Controlling our Critical Path guide found at the following link: http://www.coloradodot.info/business/designsupport/design-docs/Controlling_Our_Critical_Path.pdf/view
Scoping, Budgeting and Programming January 31, 2013
1-48
1.08 INNOVATIVE CONTRACTING
Innovative contracting differs from conventional contracting by using alternative techniques to provide CDOT with quality transportation facilities. It is a process of systematic decision-making, risk management, strategy development, and goal identification that creates a competitive procurement environment, which promotes innovation and partnership between CDOT and all others involved.
Innovative contracting, applied successfully, can result in an effective and efficient delivery of programs and projects in less time, with less disruption, at less cost, but without compromising safety and the environment. The needs of CDOT, funding providers, designers, constructors, stakeholders, and end users are all blended into cooperative partnerships focused on meeting or exceeding customer expectations. These aligned efforts are the foundation of Innovative Contracting.
The choices of Program and Project Delivery are varied. To assist in making these choices, consideration should be given to: identifying and defining the complexity of the program or project; the program or project goals; the allocation of risk; the availability of funding; the capability and experience of contractors, and CDOT’s ability to develop, implement and manage the contract.
The assignment of risk between CDOT and the Contractor will assist in determining which option or provision is best suited for use with a program or project. Low risk allocation to CDOT may equate to a high risk allocation to the contractor, and vice versa. Understanding which risks can and must be controlled by CDOT, and which risks can and should be shared with the contractor, will result in an efficient and effective bid package, a competitive bidding environment, and overall lower costs. The CDOT Innovative Contracting Staff is available to assist with determining the best Project Delivery method for your project and should be contacted anytime innovative contracting is considered.
The four major categories of Innovative Contracting include:
1. Project Delivery Methods (Design-Build, Modified Design-Build, CMGC, etc…),
2. Procurement Methods (A+B, Multiple Bid Schedule, Alternate Bid Schedule, etc…),
3. Contracting Methods (Phase Funding, Lump Sum Contracts, Value Engineering), and
4. Contract Management Techniques (Lane Rentals, Incentives/Disincentives, Liquidated Savings).
January 31, 2013 Scoping, Budgeting and Programming
1-49
All CDOT Projects using any Innovative Contracting technique are currently tracked in SAP. When the project is created or under design, the innovated contracting methods are to be populated in CJ20N under the PM tab. During the 1180 workflow, there is another screen that asks for this information again. In addition, all Resident Engineers should report any innovative contracting technique to the appropriate entity, as described in the “Reporting” Section in the CDOT Innovative Contracting Manual and to the Engineering Estimates and Market Analysis Unit early in design development.
For further information regarding CDOT Innovative Contracting techniques, please refer to the CDOT Innovative Contracting Guidelines, and the CDOT Design-Build Manual.
Additional References: 1. CDOT Design-Build Manual 2. CDOT Innovative Contracting Guidelines 3. CDOT Innovative Contracting Website
http://www.coloradodot.info/business/designsupport/innovative-contracting-and-design-build
4. Policy Memo 21 Guidelines for Ensuring Bidding Competition, March 11, 2010
Scoping, Budgeting and Programming January 31, 2013
1-50
1.09 ENTITY AGREEMENT (LOCAL AGENCY, INTER- GOVERNMENTAL, INTER-AGENCY, PUBLIC/PRIVATE)
An entity agreement is required when CDOT and an entity have a shared interest in a transportation project. The entity agreement identifies the responsibilities of every party and their respective financial contributions. The agreement enables the transferring of funds between CDOT and the entity. The term “entity,” as used here, refers to a public agency, local public agency, established publicly owned organization or private interest that can legally enter into an agreement with CDOT for a transportation project.
The following definitions apply:
Local Public Agency Local Public Agency is any city, county, township, municipality, or other political subdivision that is empowered to cooperate with CDOT in transportation matters. This is usually referred to as a local agency. An agreement between CDOT and a city or county is entered into when a project is within a local public agencies jurisdiction and CDOT administers the federal-state funding. When the entity is a local public agency, the CDOT Colorado Local Agency program guidelines apply. (See the CDOT Local Agency Manual: http://www.coloradodot.info/business/designsupport/bulletins_manuals/2006-local-agency-manual .)
Public Agency Public Agency is any organization with administrative or functional responsibilities directly or indirectly affiliated with a national, state or local jurisdiction. CDOT may enter into an agreement with another state agency, a federal agency such as the National Forest Service, or a regional agency such as the Denver Regional Council of Governments.
Public Owned Organization Public Owned Organization is a company, corporation, or enterprise that has publicly traded stock; this could include utilities, railroads, or any other public company. CDOT may enter into these agreements to relocate utilities and railroads, and for projects such as a bicycle path in railroad right of way. A public company may contribute funds to transportation projects.
Private Interest Private Interest is a privately held company, landowner, or developer. CDOT
January 31, 2013 Scoping, Budgeting and Programming
1-51
may enter into an agreement with a private interest to provide improved access to a state highway and as part of local development plans.
The Resident Engineer should work with the entity to determine the parameters of an appropriate agreement whenever an entity or public agency needs to:
1. Maintain or construct a project affecting the State Highway System;
2. Provide funds for such a project; or
3. Address other interests that require the entity to coordinate with CDOT on such a project.
The Agreements Program in the Contracts and Market Analysis Branch is responsible for the execution of an agreement between CDOT and an entity or public agency except for the following types of agreements:
1. Railroad and utility agreements (which are done by the Utilities and Railroad Programs in the Safety and Traffic Engineering Branch)
2. Safety grant contracts (which are done by the Safety, Planning and Grants unit, also in the Safety and Traffic Engineering Branch)
3. Right of Way agreements (which are done by the Regional Right of Way Unit, often as part of a larger document such as an Inter-Governmental Agreement (IGA).
If there will be utility involvement (i.e., the relocation of existing facilities or the installation of new services) the Resident Engineer must coordinate with the Region Utilities Engineer to determine if any contracts may be required, and to initiate contract development.
In general, a separate contract with each involved utility will be required for any work by the utility for which CDOT repays the utility, or for utility work incorporated into the project for which the utility repays the project. The Region Utilities Engineer, in consultation with the Resident Engineer, negotiates an appropriate agreement with the utility and processes that agreement for approval via Agreements Program personnel. All required utility agreements should be in place prior to the project being advertised for construction. Copies of utility agreements are on file with the Resident Engineer, Region Utilities Engineer, Region Business Office, and Records Management in the Administrative Service Center.
The following steps for implementing an original entity agreement or an amendment to an entity agreement for a transportation project are performed by the Agreements Program personnel unless otherwise noted:
Scoping, Budgeting and Programming January 31, 2013
1-52
1. Ensure that the proposed entity agreement is consistent with CDOT’s Long-Range Plan, State-wide Transportation Improvement Program (STIP), the CDOT budget, and the Obligation Plan. (Program Engineer, Resident Engineer and Business Office).
2. Determine division of work responsibilities for the project (Resident Engineer and entity representative)
3. Prepare and transmit to the Agreements Program a contract request, including budget, encumbrance, scope of work (e.g., Form 463), preconstruction checklist, and construction list (Resident Engineer in coordination with Region Business Office).
4. Review and analyze contract request, prepare draft contract, and forward draft to Region
5. Review and comment on contract draft (Resident Engineer in coordination with Region Business Office)
6. Send final draft copies to the entity (in coordination with the Region Business Office)
7. Revise final draft, if requested and, as appropriate, to address entity concerns (in coordination with the Resident Engineer, Region Business Office, and the Attorney General, as needed)
8. Check local agency resolution or other authorization document to ensure funding commitment and signature authority
9. Route the entity-signed contract copies for execution.
10. Distribute executed contract (Procurement and Region Business Office)
11. Issue Notice to Proceed to entity (Agreements Program personnel).
The Agreements Program is also responsible to review entity-consultant selection processes and contracts and entity-contractor bids for compliance with federal aid funding requirements. The review process must occur before any of the following take place: (1) an entity-consultant selection is advertised; (2) an entity-consultant agreement is executed; and (3) an entity-contractor bid is awarded. The steps in this review process are:
1. For consultant selections: Prior to the selection, the entity shall submit its consultant-selection procedures and the proposed consultant contract to the Agreements Program (entity in coordination with the Resident Engineer). (Currently Jefferson County and Denver consultant procurement procedures have been approved by CDOT under the Local Agency Certification Acceptance process and do not need review).
2. For contractor selections: Prior to the advertisement, the entity shall submit its bid procedures to the Region, which may at its discretion, forward it to the Agreements Program for review. Prior to the award, the bid results, a financial
January 31, 2013 Scoping, Budgeting and Programming
1-53
statement, and all required bid forms from the low bidder must be sent to the Agreements Program with a request for concurrence in award (entity in coordination with the Resident Engineer)
3. Review and analyze the entity’s submissions.
4. Send the entity either notice of approval of the entity’s submissions or send the entity advice on the required revisions to bring the submissions into compliance with the federal aid funding guidelines.
Scoping, Budgeting and Programming January 31, 2013
1-54
1.10 PROJECT DELIVERY METHODS
CDOT projects are typically delivered using a Design-Bid-Build approach, where CDOT defines the scope and requirements of a construction project by fully completing design documents, either in-house, or with the assistance of design consultants. A construction contractor is then selected to build the project using a low-bid process. In Design-Bid-Build, CDOT retains most of the risks, and very few risks are transferred to the contractor.
CDOT projects can also be delivered using innovative project delivery methods such as Design-Build, Modified Design-Build, Construction Manager/General Contractor (CMGC), or Public Private Partnerships (PPPs). All these methods are approved for use by Federal Regulations, State Statutes, and CDOT policies and procedures (See CDOT Innovative Contracting Guidelines and CDOT Design-Build Manual).
In Design-Build, CDOT defines clear project scope and requirements through initial design documentation, and then procures both the final design and the construction through the evaluation of technical proposals, price, or both. The project is typically procured using a two phase process by producing Request for Qualifications (RFQ), and Request for Proposal (RFP) documents. The project is awarded using a Best Value process, where price and other factors are considered. Some of these other factors may include schedule, past performance, qualifications, project scope, project approach, design alternatives, innovations, aesthetics, and quality management plan.
Design-Build projects can significantly vary in the amount of design included in the RFP and risks allocated to the design-build team, but the key element in each project is a single source of responsibility for CDOT through one contract for both the design and the construction. The major advantages for using Design-Build are better risk mitigation, and shortening the project delivery schedule by overlapping the project design phase with the project construction phase.
In Construction Manager/General Contractor (CMGC), CDOT executes two separate contracts: one with a design consultant and one with a Construction Manager who also takes the role of a General Contractor. The design consultant is selected using normal CDOT consultant selection procedures. CDOT awards the CMGC contract to the CM firm based on Best Value. The responsibility of reviewing the design for constructability, administering the construction contract, and executing the work is transferred to the CM firm for a guaranteed maximum price. The CM firm works with the design consultant to ensure innovation, cost savings, and a reduced delivery schedule. CDOT does have flexibility with design staffing when using the CMGC delivery method. CDOT can use in-
January 31, 2013 Scoping, Budgeting and Programming
1-55
house staff for the design, a hybrid of consultant and in-house staff, or utilize a consultant for the entire design. It is recommended that the overall project manager not be the designer to ensure an objective role in the decisions that are made and the direction of the project.
The use of CMGC requires SEP-14 approval from FHWA headquarters. CDOT currently has a programmatic SEP-14 agreement with FHWA for eight projects that could be expanded through the Project Development Branch.
In Public Private Partnerships (PPPs), CDOT executes contracts with private entities or developers to design, construct, operate, maintain, and finance large-scale transportation projects in return for monetary compensation derived from the transportation improvement(s). CDOT typically utilizes a two phase Design-Build process to award PPPs. Solicited PPPs are preferred by CDOT, as opposed to un-solicited PPPs because they provide CDOT with improved levels of risk management, contract negotiation, and Best Value determination.
Additional References: 1. CDOT Design-Build Manual (2006) 2. CDOT Innovative Contracting Guidelines (2006) 3. CDOT Innovative Contracting website:
http://www.coloradodot.info/business/designsupport/innovative-contracting-and-design-build
4. CDOT Policy Directive 504.0 5. 2 CCR 601-15 Rules to Establish Requirements for Procurement by CDOT of
Design-Build Contracts for Transportation Projects 6. 23 CFR Part 636
Scoping, Budgeting and Programming January 31, 2013
1-56
1.11 FORCE ACCOUNT CONSTRUCTION METHOD (FORM 895)
The term “Force Account Construction Method” refers to construction work a public agency performs on federal or state funded projects using its own forces. Specifically, it means the direct performance of highway construction work by the Department, local entity, county, railroad, public utility company, or other agency by use of labor, equipment, materials, and supplies furnished by the agency and used under its contract terms (23 CFR part 635.203(c)). This Section does not apply to Planned Force Account items of work as defined in CDOT’s Standard Specifications.
Competitive bidding is specifically required by title 23 USC 112. Waiving the requirements should be done only after careful consideration of the effect or precedent that will be set. Projects may be entirely or partially constructed by the force account method only when it is determined that the needs of the public will be better met by not following the general rules.
If circumstances justify a negotiated contract or another unusual method of construction, the policies and procedures prescribed herein for the force account construction method apply.
A Finding in the Public Interest (FIPI) fully justifying the use of the force account construction method must be prepared and documented on Form 895, Force Account Construction Method - Finding in the Public Interest. All supporting documentation must be attached.
The force account construction method may be justified on a federal or state funded project under any one of the following conditions:
1. Emergency work, as defined in Section 120.8 of CDOT's Construction Manual, is necessary to protect public health and safety, or a major element or segment of a highway or roadway has failed, and competitive bidding is impossible or impractical. Competitive bidding may be precluded because immediate action is necessary to minimize the extent of the damage, to protect remaining facilities, or to restore essential travel as provided in 23CFR 635.204(b).
2. The inherent nature of the operation makes it cost effective to perform minor adjustments (as determined by the railroad or utility) of railroad and utility facilities by the force account construction method, while the majority of work is performed by competitive bid. See 23CFR 635.205(b).
January 31, 2013 Scoping, Budgeting and Programming
1-57
3. It is cost effective to perform work that is incidental to the main purpose of the project by the force account construction method. The majority of work is still accomplished by competitive bidding.
4. It is cost effective to perform the work by the force account construction method and the agency demonstrates that the circumstances are unusual and unlikely to recur.
5. The construction contract value is under $50,000, and does not justify the costs associated with the competitive bidding process; or there is a lack of bids, or the bids received are unreasonable.
When the force account construction method is considered it must be justified by a cost effectiveness determination that shows a substantial savings over estimated contract prices.
1. The cost effectiveness determination should compare the detailed cost estimate for work by the force account construction method with the detailed cost estimate of work by the competitive bid method of construction. The estimates for both shall be all inclusive so a fair and equal comparison can be made.
2. The public agency estimate for the force account construction method must include all costs associated with the work and not just the work that will be billed to the project. These costs include non-reimbursable costs that are inherent to the work including labor, overhead, equipment, materials, and supplies.
3. The cost effectiveness determination may be based on unit prices, including all engineering and administrative costs. Unit prices must be based on the cost of performing the work. If the public agency has no set rates for its equipment, it may use the current rental rates specified in subsection 109.04(c) of CDOT's Standard Specifications.
4. The cost effectiveness determination must include the overhead costs incurred by the public agency (employee wages, benefits, and equipment costs) and other items subsidized by the taxpayer.
5. To perform work by the force account construction method, the public agency must be adequately staffed and suitably equipped to perform the work cost effectively in the prescribed time.
The following items of documentation, when used to justify the use of force account construction methods by a public agency, must be retained in the project files:
1. Form 895.
2. Cost effectiveness determination.
3. Evaluation that demonstrates the circumstances are unusual and unlikely to recur.
4. Documentation of the emergency.
5. Documentation demonstrating a lack of bids or bids received were unreasonable.
Scoping, Budgeting and Programming January 31, 2013
1-58
The Region administration process for the force account construction method includes the following procedures.
1. The Region investigates the public agency’s request to use the force account construction method.
2. The public agency Project Manager completes a Form 463 that clearly indicates the method used.
3. The Region Program Engineer certifies that the public agency is capable of administering and performing the specified work and assembles the supporting documentation listed on Form 895.
4. The public agency prepares a set of plans. The minimum plans consist of:
a. General plan sheets (typical sections, plan and profile) as applicable. b. Estimate of quantities (summary of quantities). c. Tabulation of bid items, general notes, description of project work type, and
location (map). d. Special details, as required. e. Special Provisions, as required.
5. The public agency obtains all required clearances and permits as applicable on Form 1048, Project Scoping/Clearance record.
6. SAP shall show that the project will be constructed by the force account construction method, whether state forces or a local agency does the work.
7. CDOT's Office of Financial Management and Budget (OFMB) completes Form 418 after receipt of the signed Form 1180. Obligation must be requested and approved through SAP. For federal aid projects, Form 418 is used to obtain obligation/authorization approval for the construction phase from FHWA.
8. For projects that do not go through the CDOT bid process, the Region issues a Notice to Proceed only when all of the following are complete:
a. All documentation justifying the force account construction method is complete.
b. Plans are complete and approved by the Resident Engineer. c. Obligation authority and funding are cleared by the Resident Engineer.
A copy of the Notice to Proceed must be sent to OFMB and Projects and Grants for CDOT to authorize expenditures for the construction phase.
Blanket approval under force account is given to state forces (with a current limit of $5,000) for certain advance construction signing, temporary construction striping, permanent signing, and permanent striping, all of which have an existing blanket FHWA approval.
January 31, 2013 Scoping, Budgeting and Programming
1-59
Additional References: 1. 23 CFR Part 635B, Force Account Construction 2. CDOT Policy Directive 387.0, Construction by Public Agencies 3. For forms, see CDOT on-line forms library
http://www.coloradodot.info/library/forms
Scoping, Budgeting and Programming January 31, 2013
1-60
1.12 CONSOLIDATED PROJECTS
Construction projects conceived independently of one another and having different types of work or funding may be consolidated into a single project for the purpose of bid and award of the construction work and to allow for more efficient construction management. In 1990, the Federal Highway Administration (FHWA) and CDOT agreed to eliminate the combination process (i.e., two separate project numbers advertised together). Trns*port allows for consolidation of projects, which was found to be a more efficient way of managing the project. It should also be noted that SiteManager® does not handle combination projects. (SiteManager is a registered trademark of the American Association of State Highway and Transportation Officials.)
Consolidated projects are used to:
1. Increase the total construction bid amount of small projects (less than $100,000) to allow more interest for contractor bids.
2. Place multiple or sequenced projects under the control of a single general contractor for considerations such as traffic control, scheduling, decreased mobilization costs, and remote locations.
Consolidation allows for construction of a project that is beneficial to several entities with multiple, varied funding sources. Projects are best consolidated early in the design phase. In some cases, it may be appropriate to consolidate construction projects later in the development process; however, this involves additional steps and approvals and may delay the project. The consolidation must be completed prior to the project being advertised for bids.
Plans, specifications and estimates shall be prepared under a single project number. When federal funds contribute to a consolidated project or design is done with federal funds, federal rules and regulations apply to the entire project.
All proposals submitted must be prepared under a single project number, including single bid quantities and single pay estimate of quantities. All funding sources are commingled and each funding source participates at the authorized prorata. Consolidation of construction projects may be more efficient due to lower engineering and administration costs as a percentage of total project costs.
Pay quantities and tabulations can be accumulated and reported at the project level rather than at the component project level. Trns*port allows for the items to be identified in multiple ways:
January 31, 2013 Scoping, Budgeting and Programming
1-61
1. Pay items can be billed and paid using a common proportion of federal, state, and local funds regardless of location within the project, using an agreed upon percentage split.
2. The pay items can also be isolated by category, each category is then capable of unique funding.
3. Individual items can be isolated and funded uniquely.
The Resident Engineer will initiate the appropriate budget requests for funding distribution in SAP to consolidate funds. A Form 950, Project Closure, should be prepared in SAP for closing a project being absorbed in consolidation. Closure should be coordinated with the Business Office.
Additional References: 1. 23 CFR Part 635.111, Tied Bids 2. CDOT Trns*Port Client-server 3. CDOT Trns*Port PES/LAS manual 4. Pay Estimates: http://www.coloradodot.info/business/payestimates 5. For forms, see CDOT on-line forms library
http://www.coloradodot.info/library/forms
Scoping, Budgeting and Programming January 31, 2013
1-62
1.13 SIGNATURE PROJECTS
A Signature Project is one that has a complex feature that is unique or different from most CDOT projects. The complex feature requires extra consideration by CDOT when estimating the project and by bidders when bidding the project. The size of a project should not be a factor in its designation as a signature project, only its complexity. Aspects to consider in determining this designation include, design features, constructability, and innovative delivery methods. Few CDOT projects require this designation.
The Region Program and Resident Engineers are responsible for designating Signature Projects. The following criteria should be considered in their determination:
1. Will there be less than 8 hours of productive work time each day?
2. Will there be significant work outside normal work hours?
3. Will the use of state of the art technology be required?
4. Is current cost comparison data unavailable?
5. Will an alternative bid method be used? Examples are:
a. Cost + Time b. Modified Design Build c. Alternate Bridge Design d. Multiple Bid Schedules
6. Will there be unusual or limited access to the work site (e.g. tunnel, mountain pass)?
7. Will Escrow of Proposal Documents be required?
The Region Program and Resident Engineers should use engineering judgment in designating Signature Projects. The existence of one or two of the triggers identified above does not automatically require the project to be designated as a Signature Project. It is the region’s responsibility to make an informed determination when considering this classification.
Signature Projects shall be so designated by the Resident Engineer in a memo to the project file. A copy of the memo shall be e-mailed to the Program Engineer and the Engineering Estimates Program Manager.
A constructability review should be conducted by the region to define risks and potential costs associated with the project. The constructability review should include members of the contracting community and occur shortly after the Field Inspection Review stage of design (See Section 2.18).
January 31, 2013 Scoping, Budgeting and Programming
1-63
A Value Engineering (VE) analysis is required for federally funded projects over $40 million. A VE analysis often leads to money and time savings, a more constructible project, and lower impacts to the traveling public. Although not required for projects under $40 million, it is a good practice to perform a VE on projects that have complexities, or elements that may benefit from a VE analysis. Examples are projects that have major structures, complex design or construction, challenging constraints, difficult technical issues, external influences and unique or complicated functional requirements, competing community and stakeholder objectives, etc. (See Section 2.15.)
A minimum advertisement period of five weeks should be used. During the minimum 5 week ad, bidders shall be required to have a project showing within the first 3 weeks after advertisement. During the showing the bidder may ask questions with regard to the plans and the project. Those questions should be handled according to section 102.5.2 of the Construction Manual. The longer advertisement time should allow CDOT enough time to summarize the questions from the showings, identify any areas of concern, and prepare answers to the questions. If possible, the summary should include questions asked subsequent to the showings. The Engineering Estimates Program Manager should be invited to the project showings.
Additional References: 1. CDOT Construction Manual
Scoping, Budgeting and Programming January 31, 2013
1-64
1.14 FASTER BRIDGE ENTERPRISE PROJECTS
1.14.01 Background
Legislation titled “Funding Advancements for Surface Transportation and Economic Recovery” (FASTER) was enacted in 2009 to increase the state’s ability to improve structures and roadway safety in Colorado.
A major component of the bill was the creation of the Bridge Enterprise (BE). The term Enterprise means “a nonprofit entity that dedicates derived funding specifically to the functions of the enterprise.” A key point: these Bridge Enterprise funds are not directed to CDOT, but to the Bridge Enterprise. This funding goes specifically to the replacement, rehabilitation, repair, and maintenance of eligible structures in the State of Colorado.
According to the legislation, structures that are structurally deficient or functionally obsolete and have been designated as poor by the Department are eligible for transfer to the BE. Every year the list of bridges meeting this eligibility requirement will change.
To prevent these funds from being included in the calculation of the State’s funding limits established by the TABOR legislation, structures must be transferred as assets from CDOT to the BE, and the funds used for these bridges must be tracked separately. Generally State funds are not to be used for these bridges in order to protect the enterprise status of the BE. The statutes allow federal funds and a small amount of state funds to be used for the BE, and occasionally OFMB may elect to use this small allowance of State funds. For project planning purposes it should be assumed that CDOT or Local Agency funds cannot be used for bridges transferred to the BE without an additional project set up in combination with the BE project.
1.14.02 Bridge Enterprise Projects
A Bridge Enterprise project must meet specific criteria and any increase to the cost of the project or additional type of funding must be approved by the Bridge Enterprise Board before moving forward. Funding for a Bridge Enterprise project can be either FASTER Bridge funds only, or may have a combination of Federal Bridge and FASTER bridge funds included. The Bridge Enterprise Board will indicate what type and the amount of funding is approved for the project.
January 31, 2013 Scoping, Budgeting and Programming
1-65
1.14.03 Scope for a Bridge Enterprise Funded Project
Projects that will use the FASTER bridge funds need to have the scope of the project for any non-bridge work limited to work that is necessary to replace or rehabilitate the bridge and bring the bridge up to current roadway and structural standards. This may include portions of roadway approaches that require work to facilitate the bridge rehabilitation or replacement.
Restrict the scope of the Bridge Enterprise Project to that of replacing the bridge and the approaches as needed to replace or rehabilitate the bridge. Avoid increasing the project scope during the project development process. Such a change in scope may cause the need for additional funds, a different type of funding, or both for the project.
1.14.04 Adding a Non Bridge Enterprise Related Type of Funding
The method to develop, advertise and construct a project with a combination of BE and CDOT roadway funds is laid out in Design Bulletin 2010-8, Combined BE and CDOT funded projects.
When considering the scope and requirements of a Bridge Enterprise Project, keep in mind that adding another type of funding from either a Local Agency or CDOT roadway funds, will increase the complexity and difficulty of the project dramatically.
1.14.05 Federal Participation on the Bonding Process (Fund 542)
A quick discussion on the Federal participation for the BE Binding is as follows. The FHWA chose to participate in the Bridge Enterprise Bonding process with a $20 million dollar annual contribution with the intent to cover a portion of the annual debt services to bond the money. That $20 million dollar contribution allowed the BE bonds to get a better interest rate since on the Bond market due to the FHWA involvement in the funding process.
That $20 million dollar annual contribution requires the BE bonded projects to be treated as federal participation. Generally that means these BE projects are required to follow the 1180 process and the stewardship agreement for the administration of the project. Generally for the advertisement process, it means the FHWA obligation to participate on the projects must be completed and the purchase requisition for the project needs to be created as federally participating. Examples will follow:
Scoping, Budgeting and Programming January 31, 2013
1-66
1.14.06 Critical Differences between CDOT Projects and BE Projects
Funds used for the Bridge Enterprise are not the same as CDOT projects and have unique conditions and categories. Here are some of the main differences that need to be kept in mind.
1.14.06.01 Significant Differences in SAP
1. Fund Numbers 538, 540 or 542 are the fund types for Bridge Enterprise. The typical value for the fund center is 400 for CDOT projects
2. Project Prefix: FBR is correct for Bridge Enterprise projects
3. Org Group: B8800-538 is the Responsible Cost Center for BE projects
4. Profit Center 5000-538 instead of the normal CDOT value 5000-010
5. Investment Profile is Z00992 instead of the normal CDOT value of Z00990
6. Unlike typical CDOT projects, budget actions for funding BE projects will completed by OFMB at Headquarters rather than at the regional level.
1.14.06.02 Purchase Requisitions
1. Release Strategy: Bridge Enterprise PR releases are available for all Program Engineers statewide to complete. They are also available for all Business Office managers to complete for the second required release. The intent is still for the responsible region to approve their own regional Purchase Requisitions.
2. Plant: 7001 is always used for Bridge Enterprise projects rather than your regional plant designation.
1.14.06.03 Assets for Bridge Enterprise Projects:
A difference with the Bridge Enterprise is that once the existing bridge is transferred to the Bridge Enterprise, the existing bridge and any new bridge resulting from replacement, become assets of the Bridge Enterprise not CDOT. Existing bridges must be transferred to the Bridge Enterprise before any Bridge Enterprise funds are used for design or construction.
1.14.06.04 CE Pool Exempt:
Because the construction cost for these projects must be kept separate from normal CDOT funds, the CDOT CE Pools cannot be used to fund the Construction engineering costs of the BE projects.
January 31, 2013 Scoping, Budgeting and Programming
1-67
1.14.06.05 CDOT Indirects
CDOT Indirects charges will still be collected at the current rate for CDOT staff working on BE projects. Those indirects will be applied for any payroll charges or consultant task orders used.
1.14.06.06 PES TRNS•PORT categories differences:
Different standard categories will be used in TRNS•PORT to identify and separate BE items from typical CDOT funded sources. Category examples are shown below:
Bridge Enterprise Items All Other
Roadway 0250, 0251 0200
Single Bridge 0350 0300
Multiple Bridges 0351, 0352, etc. 0301, 0302, etc.
Construction Engineering Bid Items 0450 0400
Indirects 1125 1100
1.14.07 Technical Bridge Enterprise Requirements
1.14.07.01 Creation in SAP
There are significant differences in the process of adding the WBS structure for a BE project. Please use the following link to SAP Work Instructions to add the standard template for a BE project.
BE%20Template%20WI.pdf
Scoping
1. TC5pte
g, Budgeting
The first keyCenter Field
000-010 toropagate themplate is a
g and Progr
y step is Sted at the proj the BE valhe correct padded.
ramming
ep 5 in the wject definitiolue of 5000profit center
FProfit
1-68
work instruon level to b
0-538 (See r throughou
igure 1-3 Center Val
ctions whicbe changedFigure 1-3)
ut the temp
ue
Ja
ch requires d from the n). That chanlate after th
anuary 31, 2
the Profit normal valunge will he new
2013
ue of
January
2. TROa
y 31, 2013
The second ResponsibleOrg code (R
gainst the p
key step ise Cost CentR5112-010 fproject are
s Step 17 inter to be enfor examplebilled again
FRespons
S
1-69
n the work intered as B8e). (See Fignst the BE g
igure 1-4 sible Cost C
Scoping, Bu
nstructions8800-538 igure 1-4.) Tgroup and
Center
udgeting an
s which requnstead of thThis will ennot CDOT
nd Program
uires the he typical Rsure billingcost center
ming
RE s rs.
Scoping
3. Itreit thpFte
g, Budgeting
t is highly reeview the pis released
he correct trocessed c
Figure 1-5, pemplate stru
g and Progr
ecommendeproject tempd and it is nemplate se
correctly as pages 1 thructure in C
ramming
ed that the plate beforenot correct, et up structu
a BE projerough 6) onJ20N.
Figure 1BE Projec
1-70
Resident Ee “releasinga new proje
ure for a BEect. Review what to ch
1-5, Page 1t Resource
Engineers hg” the templect would n
E project fothe followi
heck for prio
of 6 e Guide
Ja
have the bulate structuneed to be cr the projecng Resourcor to releas
anuary 31, 2
usiness officre in CJ20Ncreated witct to get ce Guide (Ssing the BE
2013
ce N. If h
See
January
y 31, 2013
Figure 1BE Projec
S
1-71
1-5, Page 2t Resource
Scoping, Bu
2 of 6 e Guide
udgeting annd Programming
Scoping
g, Budgetingg and Progrramming
Figure 1BE Projec
1-72
1-5, Page 3t Resource
3 of 6 e Guide
Jaanuary 31, 22013
January
y 31, 2013
Figure 1BE Projec
S
1-73
1-5, Page 4t Resource
Scoping, Bu
4 of 6 e Guide
udgeting annd Programming
Scoping
g, Budgetingg and Progrramming
Figure 1BE Projec
1-74
1-5, Page 5t Resource
5 of 6 e Guide
Jaanuary 31, 22013
January
1.14.07.
Bridge Ewill needrather th
y 31, 2013
.02 Cons
Enterprise pd to chargehan to the R
truction E
projects are their time d
Region Con
Figure 1BE Projec
ngineering
e required todirectly to t
nstruction E
S
1-75
1-5, Page 6t Resource
g is (CE) Po
o be CE Pohe construcngineering
Scoping, Bu
6 of 6 e Guide
ool Exemp
ool Exemptction phasePool.
udgeting an
t
. The projee of the spe
nd Program
ct personneecific projec
ming
el ct
Scoping, Budgeting and Programming January 31, 2013
1-76
Typically on CDOT projects, the construction budget is reduced to cover only the Prime Contractor commitment amount. Since the CDOT employees will be charging directly against the construction budget, the Resident Engineer will need to estimate and set aside sufficient construction budget to cover all the costs associated with the Construction Engineering (CE) on the project. The charges that need to be accounted for in the estimate include the following:
1. CDOT personnel charging to the project including benefits.
2. Construction Engineering task orders for Consultant Services.
3. Indirect charges at the current rate agreed to with the FHWA (applied to both internal charges and consultant charges).
4. Materials test costs from central lab.
A brief discussion of how the CE and indirect charges work at CDOT is shown in the text box below.
How Construction Engineering and Indirects are used at CDOT
The current CDOT rate for the CE pool is 10.0%, which on a CDOT CE POOL project covers the Salary and Benefits of CDOT personnel and/or consultant task orders who charge directly to the project. The indirect rate of 90.0% is then added to the costs to cover the costs of CDOT personnel time who do not charge their time directly to the project.
That indirect rate for federally participating projects is broken out further to 74.51% Participating Indirects (the FHWA will pay this percentage) and 15.49% non-participating indirects (FHWA does not pay these costs) which totals to the 90.0%. The indirect rate for non-participating projects is still 90.0%. The logic is the total indirect amount required does not change based on whether the project is participating and non-participating.
The 10.0% for Salary and benefits (or consultant task orders) for construction oversight plus 90.0% indirects is how we get to the typical rate of 19.0% for the total CE charges.
10.0% Construction engineering+(10.0%*90.0%) indirects = 19.0% total CE charges.
January 31, 2013 Scoping, Budgeting and Programming
1-77
Example:
For CE pool project, the CE amount used to cover CDOT’s costs for construction engineering is based on how much is paid to the Contractor. If the Contractor gets paid $1,000,000 for his work that month, CDOT would draw from the project the following amount to cover our costs:
1. $100,000.00 for the Direct Personnel charges to the project (10.0% of $1,000,000)
2. $90,000.00 for the Indirect Personnel costs (90.0% of $100,000)
For a Federally participating project the indirects would be broken up as follows:
1. $74,510.00 FHWA pays (74.51% of $100,000) 2. $15,490.00 CDOT pays (15.49% of $100,000)
This same approach needs to be used for CE POOL exempt projects but just on a project by project basis. For projects with all CDOT personnel the rate will probably be less than 23.95%. If it is all consultant, the rate will be higher than 24%. See the Excel worksheets referenced below for more information on how to calculate on a project by project basis.
All these Construction Engineering costs for the project need to be estimated accurately so sufficient budget is set aside to cover the anticipated costs. The indirect rate will be applied to both the Employee payments including benefits as well as any Consultant Construction Engineering Task orders.
When developing the construction engineering estimate, meetings to be included in the construction engineering charges are: partnering, preconstruction, pre-paving, pre-pour, pre-survey, bridge demolition, pre-erection, dispute resolution meetings, weekly scheduling meetings, and any other meetings the project is expected to require. When estimating the actual hours required for the CE estimate, the following personnel and support units should be considered to ensure all potential charges are estimated:
1. Resident Engineer (site visits and meetings)
2. Project Engineer
3. Inspectors (overtime for non-exempt employees should be considered)
Scoping, Budgeting and Programming January 31, 2013
1-78
4. Testers (overtime for non-exempt employees should be considered)
5. Region Materials lab (site visits, IATs, deck pour assistance, submittals, etc.)
6. Region Utilities unit
7. Central Lab (HQ) test costs for samples submitted to Headquarters for testing
8. Staff Bridge
a. fabrication inspections b. construction assistance c. required Project Acceptance final Bridge review
9. Bridge Designer – Staff Bridge or consultant as applicable
a. Review of shop drawings b. Construction assistance
10. Staff Geotechnical Personnel
11. Environmental Group Support (NPDES, T & E inspections)
12. Public Relations Support
13. Finals Engineers
a. Processing CMOs in Site Manager b. Finals package review and check
14. Staff Branches (Area Engineers and Asst. Area Engineers)
a. CMO review/assistance b. Dispute resolution assistance
15. Consultant Construction Staff.
Based on whether the construction phase of the project is state funded or has federal participation, choose the correct Excel worksheet below to develop the estimated Construction Engineering costs of the project.
For the purposes of choosing which excel form to use, the key difference is whether there is a federal funding source to cover the Indirects.
If the construction phase is funded solely with any combination of the following, use the ‘all state BE funded’ spread sheet:
1. FAB538
2. FAB540
3. FAB542
If there are FHWA funds in addition to the BE funds listed above, you need to use the “BE_Federal Participating’ worksheet for your estimate. For example, a fund type that would require the participating worksheet is FABL1CE in SAP or FL1CE in Trns•port PES.
January 31, 2013 Scoping, Budgeting and Programming
1-79
State Funded:
CE est wksht - all state BE Funded.xls
Federal Participation:
CE est wksht - BE_Federal Partcip.xl
A key point to note on the CE services Task order portion of this estimate sheet is you will not be able to process the Task Order for CE services until after the 1180 process is completed on the PS and E package. Once you have obtained the Federal obligation of participation, you can also submit the TO for processional services to hopefully get that in place prior to the project getting awarded and the notice to proceed given to the contractor. Use the estimated value in the above spread sheet, but keep in mind any amount you short yourself there, will be taken from the available budget for your internal charges.
1.14.08 Purchase Requisitions (PR) For Construction and Construction Consultant Task Order
The purchase requisition required for Bridge Enterprise projects will need to be created differently from a typical CDOT capital engineering project.
1.14.08.01 PR for BE Project
For any Purchase Requisition (PR) created for a BE project, a key difference is the “Plant 7001” needs to be used rather than the plant of your region. Unfortunately, the plant field in SAP for PRs is not an editable field. So if a Plant other than 7001 is
Scoping, Budgeting and Programming January 31, 2013
1-80
entered and saved incorrectly, the PR will need to get closed and a new PR created with the correct plant.
If you ever have PR for a BE project that does not have a “Release Strategy” tab, the error is likely an incorrect plant was used.
1.14.08.02 PR for CE Services
For Purchase Requisitions (PR) for Construction engineering services, there will now be a pre-requisite step prior to starting the PR in SAP. An email will need to be sent to the Outlook distribution group “*HQ-OFMB-Project Accounting Bid and Award Unit” to have them set up the G/L number on the SAP Project validation table. Once that step has been completed, the PR for CE services can be created correctly so that the billings operate as required. The G/L Account number for the Bridge Enterprise projects will be based on whether there are Federal funds on the project or if it is bridge enterprise state funded only.
1. G/L number for Bridge Enterprise funded projects is 4192000010
2. G/L number for Bridge Enterprise projects with Federal participation is 4192000011
See the attached screen shot for an example of both a state funded PR (Figure 1-6, Page 1 of 2) and Federal participating PR (Figure 1-6, Page 2 of 2). A quick caveat is even though your project may not have a separate Federal funding source such as FABL1CE or FL1CE, it likely still has federal money involved with the ‘debt services’ which would require the PR to get set up as federal participation. The only instance of a BE project not being federally participating would be if the fund was fund 538 or 540.
January
“State F
y 31, 2013
unded” Briddge Enterprise Purcha
Figure 1PR
S
1-81
ase Requis
1-6, Page 1R Creation
Scoping, Bu
ition for CE
of 2
udgeting an
E services
nd Programming
Scoping
Federall
1.14.08.
The SAPavailablerelease regions for a Bri
g, Budgeting
ly Participat
.03 SAP R
P release se to be appand any Bushould normdge Enterp
g and Progr
ting Bridge
Release St
trategy for proved and usiness Mamally relea
prise project
ramming
Enterprise
Figure 1PR
rategy
a Bridge Ereleased by
anager statese their owt (See Figu
1-82
e Purchase
1-6, Page 2R Creation
nterprise Py any Progewide for th
wn PRs. Seere 1-7).
Requisition
2 of 2
R is slightlyram Engine
he second re the exam
Ja
n for CE Se
y different. eer statewidrelease. Thple of the r
anuary 31, 2
ervices
The PRs ade for the fie responsib
release wind
2013
re irst ble dow
January
1.14.09
The antibe incorFinanciaestimatea percencost of t
y 31, 2013
Check o
icipated cosrporated intal Statemened value of ntage calcuhe estimate
of TRNS*PO
sts of the Co the overa
nt. The valuCE costs is
ulation, simie, basically
FRelea
ORT PES,
CE and indirall cost estimue is not ens added intoilar to how Cas a perce
S
1-83
igure 1-7 ase Strateg
Form 65 a
rects, whichmate in PEtered directo the PES CE costs fo
entage of th
Scoping, Bu
gy
and SAP
h were calcS (trns*portly, but as a(trns*port) eor the CE phe estimate
udgeting an
culated prevrt) and on Fa percentagestimate an
pool are incld cost of th
nd Program
viously, muForm 65 Proge. The nd Form 65luded in the
he project.
ming
st oject
5 via e
Scoping, Budgeting and Programming January 31, 2013
1-84
Once the Engineer’s Estimate has been reviewed by the Cost Estimates Unit and the estimated costs are firm for the CE and indirects, a correct version of Form 65 may be generated that matches up with the PES (trns*port) Estimate for the total construction estimate. This will be required prior to submitting the project’s 1180 to the FHWA. Use the amounts shown in the Excel estimating spreadsheet to enter in the CE Pool percentage in PES (Trns*port) and calculate the Indirects in the 1100 category above.
1.14.10 Immediately Before Requesting 1180:
There are two places where the CE Pool Percentage is needed to calculate the estimate amount correctly on the 1180. The first location is the in Trns•port PES at the category levels. The Resident Engineer is responsible for entering this value. The second location is in SAP via CJ20N on the custom fields “Accounting” tab. The only group authorized and expected to enter this value is OFMB or the SAP Project Systems BPX. The percentage for the CE Pool calculation in SAP will reset every night to the current CE Pool rate. This field is important to get corrected the same day that you start the form 1180. The exact amount of CE Pool and indirects calculated from the percentage entered into SAP and Trns•port may have a small rounding difference. Let your business manager know that they may not match exactly.
1.14.11 After Project Is Awarded:
Once the project is awarded to the low bidder, the percentage for CE used to set aside the construction budget required for the Personal charging to the project directly will need to change in SAP based upon the percentage in conjunction with the Contractor’s commitment amount instead of the engineer’s estimate. The percentage for CE Pool will now need to be recalculated again and the new percentage based will need to be entered in SAP accounting tab (the percentage does not need to be changed in Trns•port after award). The indirects will be automatically calculated in the system (currently set at 90.0).
The following screensshots show how to check that the project is set up correctly in Trns•port, PES, and SAP so that the CE costs will calculate correctly. Based upon your project having Federal Bridge funds along with the BE funds or if your project is BE funded only, choose one of the following documents to check your PES set up in conjunction with the SAP form 65.
The following screenshots show how to check that the project is set up correctly in TRNS*port, PES, and SAP so that the CE costs will calculate correctly. Choose one of the following documents depending on whether the project is totally state-funded
January through (Figure
For helpSupport become
SAP cheaccount
y 31, 2013
Bridge Ent1-9).
p with this cin the Con the expert
eck – CJ20ing tab in C
terprise (Fig
complicatedtracts and in this proc
N accountiCJ20N prior
gure 1-8) or
d process, cMarket Anacess to help
ng tab – Thr to the proj
Figure 1
S
1-85
r there are
contact Tonalysis Brancp others in
he screenshect getting
1-8, Page 1
Scoping, Bu
federal fun
ny Bemelench, or train the region.
hot below isawarded.
of 7
udgeting an
ds in the pr
n, Project Sa person in
s an examp
nd Program
roject
ystems n the region
ple of the
ming
n to
Scoping
TRNS*Pbid. This
g, Budgeting
PORT PES s is the Cat
g and Progr
review - Thegories Tab
ramming
he screenshb.
Figure 1
1-86
hot below is
1-8, Page 2
s an examp
2 of 7
Ja
ple of PES
anuary 31, 2
project 176
2013
672-
January
TRNS*Pbid. This
y 31, 2013
PORT PES s is the Cat
review - Thegories Tab
he screenshb.
Figure 1
S
1-87
hot below is
1-8, Page 3
Scoping, Bu
s an examp
3 of 7
udgeting an
ple of PES
nd Program
project 176
ming
672-
Scoping
TRNS*Pproject 1
Fund soCategorFund Coshould n
g, Budgeting
PORT PES 17672-bid.
ource for CEry 0400 Conode for the not be CEP
g and Progr
review - ThThis is the
E Bid Itemsnstruction E0400 categOOL.
ramming
he screenshFunding Ta
s - Another Engineeringgory is set u
Figure 1
1-88
hot below isab.
item that shg Bid items up the same
1-8, Page 4
s an incorre
hould be chis on the Fe as the oth
4 of 7
Ja
ect example
hecked in reFunding tabher bid cate
anuary 31, 2
e of PES
egards to th. Ensure thegories. It
2013
he he
January
TRNS*Pproject 1
y 31, 2013
PORT PES 17672-bid.
review - ThThis is the
he screenshFunding Ta
Figure 1
S
1-89
hot below isab.
1-8, Page 5
Scoping, Bu
s a correcte
5 of 7
udgeting an
ed example
nd Program
e of PES
ming
Scoping
TRNS*PNONBID
g, Budgeting
PORT PES D. This is th
g and Progr
review - Thhe Workshe
ramming
he screensheet Tab.
Figure 1
1-90
hot below is
1-8, Page 6
s an examp
6 of 7
Ja
ple of PES
anuary 31, 2
project 176
2013
672-
January
Form 65
y 31, 2013
5 Check
Figure 1
S
1-91
1-8, Page 7
Scoping, Bu
7 of 7
udgeting annd Programming
Scoping
Accountthe Acco
g, Budgeting
ting tab CJ2ounting cus
g and Progr
20N Customstom tab.
ramming
m tab - The
Figure 1
1-92
e screensho
1-9, Page 1
ot below is a
of 7
Ja
an example
anuary 31, 2
e of CJ20N
2013
on
January
TRNS*Pbid. This
y 31, 2013
PORT PES s is the Cat
review - Thegories Tab
he screenshb.
Figure 1
S
1-93
hot below is
1-9, Page 2
Scoping, Bu
s an examp
2 of 7
udgeting an
ple of PES
nd Program
project 176
ming
672-
Scoping
TRNS*Pbid. This
g, Budgeting
PORT PES s is the Cat
g and Progr
review - Thegories Tab
ramming
he screenshb.
Figure 1
1-94
hot below is
1-9, Page 3
s an examp
3 of 7
Ja
ple of PES
anuary 31, 2
project 176
2013
672-
January
TRNS*Pproject 1
Fund soCategorFund Coshould n
y 31, 2013
PORT PES 17672-bid.
ource for CEry 0400 Conode for the not be CEP
review - ThThis is the
E Bid Itemsnstruction E0400 categOOL.
he screenshFunding Ta
s - Another Engineeringgory is set u
Figure 1
S
1-95
hot below isab.
item that shg Bid items up the same
1-9, Page 4
Scoping, Bu
s an incorre
hould be chis on the Fe as the oth
4 of 7
udgeting an
ect example
hecked in reFunding tabher bid cate
nd Program
e of PES
egards to th. Ensure thegories. It
ming
he he
Scoping
TRNS*Pproject 1
g, Budgeting
PORT PES 17672-bid.
g and Progr
review - ThThis is the
ramming
he screenshFunding Ta
Figure 1
1-96
hot below isab.
1-9, Page 5
s a correcte
5 of 7
Ja
ed example
anuary 31, 2
e of PES
2013
January
TRNS*PNONBID
y 31, 2013
PORT PES D. This is th
review - Thhe Workshe
he screensheet Tab.
Figure 1
S
1-97
hot below is
1-9, Page 6
Scoping, Bu
s an examp
6 of 7
udgeting an
ple of PES
nd Program
project 176
ming
672-
Scoping
Form 65
1.14.12
All projeFASTERThere wbe spec
g, Budgeting
5 Check
Project
ects funded R projects.
will normallyial circumst
g and Progr
Signs for F
with FASTThe signs
y be a minimtances, the
ramming
Figure 1
FASTER P
TER money are to be e
mum of twoe Resident E
1-98
1-9, Page 7
Projects
shall have erected at e
of these siEngineer sh
7 of 7
special sigeach major igns on thehould consu
Ja
gns identifyiapproach t project. Sult the Reg
anuary 31, 2
ing them aso the projecince there ion Traffic
2013
s ct. may
January 31, 2013 Scoping, Budgeting and Programming
1-99
Engineer on the number and locations of signs. The sign layout consists of two panels, a W21-1a “Workers Sign” sign mounted on a special FASTER sign.
Signs shall be mounted on 6 X 6 timber posts for a temporary installation in accordance with the applicable S-Standards. These signs will be paid for using bid item 630-80344, Construction Traffic Sign (Special).
The sign layout can be accessed via the HQ Safety and Traffic Engineering Branch website under the link to the CDOT Sign Library webpage at: http://www.coloradodot.info/library/traffic/traffic-manuals-guidelines/fed-state-co-traffic-manuals/cdot-sign-library.html.
Scoping, Budgeting and Programming January 31, 2013
1-100
January
PR
y 31, 2013
ROJEECT D
SEC
EVEL
CTION
LOPM
Proj
N 2
MENT
oject Develo
PROC
opment Pro
CESS
ocess
S
Project D
Developmeent Processs Jaanuary 31, 22013
January
2.01
The Despreliminwith the project pbudgetinmeetingcreated
The procstandardproject.
2.01.01
Form 10documetrack fin
2.01.02
The DSRChargesletter shitems on
1. L
2. P
3. T
4. A
5. E
6. D
7. R
8. E
y 31, 2013
DESIG
sign Scopinary design.planning a
pool (payrong. Some p. It is accepand budge
cess establds, funding All projects
Form 10
048, Projectnt the desigal clearanc
Design
R meeting ss can be maall include t
n the follow
ocation ma
Plan and pro
Traffic data.
Accident his
Existing road
Design spee
Related inte
Environmen
GN SCOP
ng Review ( This enabnd design cll charges)
projects will ptable to hated and an
lishes the osources, as, regardles
048, Projec
t Scoping/Cgn scoping
ces prior to
Scoping R
shall be schade to the Rthe CDOT ing list, and
ap of the pro
ofile of exis
story and ha
dway cond
ed and exis
r-modal inf
tal conside
PING RE
(DSR) is anbles develocharacterisof Design Sbe created
ave two scoother after
objectives oand the requss of size, s
ct Scoping
Clearance Rprocess, toadvertisem
Review (DS
heduled as Region ScoForm 1048d as many o
oject with p
ting facility
azard rating
ition and pa
sting signed
formation.
rations.
2-1
EVIEW
n early, on-spment of a tics. See SScoping Red and budgeoping meetithe project
of a project,uired resoushall use th
/Clearance
Record como monitor st
ment of a pro
SR) Meeting
soon as pooping Pool s8 completedof the rema
proposed pr
, if available
g.
avement ra
d speed.
Proj
site review scope of wection 1.02
eview prior eted beforengs. One bis created
, the identifrces neces
he scoping
e Record
mprises a retatus towaroject.
g
ossible whesection 1.0
d through Paining items
roject limits
e.
ting.
oject Develo
of a projecwork that wi2.04 for timito project c
e the scopinbefore the pand budge
ication of dssary to comprocess.
eview list usrd PS&E ap
en a projec2.04. The D
Phase I, the s on the list
s identified.
opment Pro
ct prior to ill be consising and scocreation andng review project is eted.
esign mplete a
sed to pproval, and
t is identifieDSR invitatfirst three as possible
ocess
stent oping d
d to
ed. tion
e:
Project D 2.01.03
The follo
Fr
Pr
Re
Tra
Ut
Pla
Ma
Ma
RO
Su
Hy
Civ
2.01.04
The Respreparedcurrentlyreviewed
Developme
DSR Inv
owing shall
rom CDOT
ogram Engin
esident Engi
affic and Saf
ilities Engine
anning/Envir
aintenance S
aterials Engi
OW Supervis
urvey Coordi
ydraulics Eng
vil Rights Ma
Conduc
sident Engind to ensurey in force wd include, b
ent Process
vitees
be invited
Region:
neer
neer
fety Enginee
eer
ronmental M
Superintenda
ineer
sor
inator
gineer
anager
ct of the DS
neer will coe all critical will be consibut are not
s
to the DSR
er
Manager
ant
SR Meeting
onduct the Dissues are dered whenlimited to, t
2-2
R, or receive
Other
CDOT HydrauTranspEnviro
Other S
Local Gcounty
FHWAfedera
Specifischoolsponso
Railroa
g
Design Scoaddressedn preparingthe followin
e notice of t
rs:
Staff represulics, Safetyportation Devnmental, Ge
State Agenc
Governmenty, etc.
A Represental agencies)
ic organizatis, special diors, etc.
ads, Transit
oping Revie. All CDOT
g the agendg:
Ja
the DSR, a
sentatives: (y and Traffic,velopment,
eotechnical,
cies
t Agencies (
atives (and o
ions: emergeistricts, enha
Operators, A
ew. An agenT policies anda. The item
anuary 31, 2
s appropria
Bridge, , ROW, etc.)
city,
other
ency, ancement
Airports
nda will be nd directivems to be
2013
ate:
es
January
1. Ddpsc
2. C
3. E
4. A
5. M
6. R
7. S
8. M
9. T
10. T
11. U
12. C
13. G
14. C
2.01.05
The Resunresolvschedule
2.01.06
1. 23 C
y 31, 2013
Design Requetour, drainedestrian/bafety, trafficlearances,
Construction
Environmen
Any NEPA (
Maintenance
Right of Way
Survey requ
Multi-modal
Travel dema
Traffic and s
Utility requir
Contract req
Geotechnica
Coordination
DSR Me
sident Enginved concernes.
Addition
CFR Part 62
uirements –nage, approbicycle featuc control, aerosion co
n requireme
tal issues,
National En
e concerns
y requireme
uirements.
issues and
and and trip
safety issue
ements.
quirements.
al considera
n of all disc
eeting Reco
neer will prns and issu
nal Referen
25, Design S
– Typical seoach to projures, landsccess contntrol, and p
ents.
including a
nvironment
.
ents.
d accommo
p reduction.
es.
.
ations.
ciplines.
ords
oduce the mues, prepare
nces:
Standards f
2-3
ections, horject, cut-offcaping, lighrol, source
pavement a
ir quality.
tal Policy Ac
dations.
.
minutes of e cost estim
for Highway
Proj
rizontal andf points, aehting, majorof material
and resurfac
ct) commitm
the DSR mmates, and
ys
oject Develo
d vertical alsthetic featr structuresls, roadwaycing options
ments
meeting, resprepare pr
opment Pro
lignment, tures, s, railroad, y and roadss.
search roposed pro
ocess
side
oject
Project D
2.02
Stage codoes nonear urbexcess oimprovecapacityapproprisidewalkare antic
The Resshould bbe discuengineebe identshown o
Traffic vproject dstage codevelop
Developme
STAG(FUTU
onstruction t provide th
ban areas. of the desigments shou
y facility in fiate clear zk, auxiliary cipated.
sident Enginbe accommussed in thering stage.
tified on theon typical se
volumes anddevelopmenonstruction,ments and
ent Process
E CONSURE CAP
accommodhe ultimate When a pr
gn capacity uld provide future yearsone, and planes, or b
neer is respmodated in te Design ScFuture ele
e constructioections.
d commercnt phase fo the constrrequiremen
s
STRUCTPACITY
dates futuredesign nee
roject is antwithin 10 yfor and pro
s. The acqrovision forikeways sh
ponsible forhe current coping Revments to beon plans; th
cial growth sor potential sruction plannts.
2-4
ION CONSID
e improvemeded to hanicipated to
years after otect the intuisition of ar items suchould be con
r identifyingdesign. Fu
view and bue accommohese eleme
should be dstage conss and the f
DERATIO
ments whenndle the prohave a desconstructiotegrity of deadditional rih as extra lansidered w
g elements uture designudgeted at todated in thents can be
documentedstruction. If five-year pla
Ja
ONS)
n the initial cojected traffsign hourly on, the initiaeveloping aight of way anes, curb
when future
of future con considerathe preliminhe current de identified b
d and analyf a project isan shall ind
anuary 31, 2
constructionfic, particulavolume in
al a higher and and gutter,improveme
onstruction ations shounary design shouby notes or
yzed durings to includedicate these
2013
n arly
, ents
that ld
uld r
g the e e
January
2.03
Most prois to be Roadwatypical ro
The exisconstrucroadwaycurb andconformstandard
The Restypical sGuide crTransposuch as Access System at the fo
The exisScoping
Addition1. CDO
(DSR2. FHW3. CDO4. For f
http:/
y 31, 2013
EXIST
oject plans overlaid or
ay Design Goadway sec
sting typicaction or roay lane widthd gutter, me
m to old typicds.
sident Enginsection baseriteria and m
ortation Devfunctional - Transport(OTIS) ava
ollowing link
sting typicag/Clearance
nal RefereOT ProceduR)
WA FlexibilitOT Roadwayforms, see C//www.colo
TING TYP
show an exreconstruc
Guide shoulction.
l section is dway impro
hs, shouldeedians, or bcal section
neer will coed on the fumake the pvelopment dclassificatiotation Data ailable for mk: (OTIS) (h
l section she Record, a
nces: ral Directiv
ty in Highway Design GCDOT on-liradodot.info
PICAL S
xisting roadcted, currenld be review
the roadwaovements. r widths, z-
barriers. Mstandards
ompare the unctional cl
proposed tydeveloped aon, traffic daSet and D
more informhttp://dtdapp
hall be docund Form 46
e 512.1, Pr
ay Design, Guide, Chapine forms lio/library/for
2-5
SECTION
dway typicat standard
wed for reas
ay cross-seThe typica
-slope distaany existingand do not
existing roaassificationpical sectioa website tata, and hig
DTD also haation and pps.colorado
umented on63, Design
roject Scop
Publicationpter 4 brary rms
Proj
N
al section. Wtypical sectsonable ap
ection that el section us
ance, and sg roadwaysmeet curre
adway sectn of the roaon recommehat containghway dataas Online Tphotos of exodot.info/oti
n the Form Data.
ing and the
n No. FHWA
oject Develo
When an extions in Cha
pplication to
exists prior sually conside slopes.s were consent roadway
tion to the ldway and Cendation. T
ns road invea. The webransportatixisting highis ).
1048, Proje
e Design Sc
WA-PD-97-06
opment Pro
xisting roadapter 4 of t
o the existin
to new ists of the It may incstructed to y design
latest standCDOT DesThe Divisioentory data bsite is at Don Informa
hway condit
ect
coping Rev
62 (1997)
ocess
dway he
ng
clude
dard ign n of
Data tion tions
view
Project D
2.04
The propCDOT RRegion MCDOT P
The ResfunctionData, shAny excdocumeDesign Vconditiondeterminshould amay con
The proproadwayconstrucotherwissection o
Travel laroads, sdependiprovide in the AA
CDOT tyor edge Design Gdepend thicknesmay also
For projeDesign g
Developme
PROP
posed geomRoadway DMaterials E
Pavement D
sident Enginal, safety a
hall be usedception to thnted in the Variance. Bns, new insnation is to always consnsult the FH
posed typicy improvemction plans se noted in on a projec
ane width vuch as collng on the radequate cASHTO Ro
ypical sectiof the road
Guide. Thion the type
ss of layerso be contai
ects within guidebook.
ent Process
OSED T
metric typicesign Guid
Engineer in Design Man
neer shouldnd capacity
d to documehe maximum
project file Because of stallation of be docume
sider accideHWA Flexib
cal section ments. The
and shall mSection 2.0
ct if needed
varies from ectors and roadway funclear zone roadside Des
ons usuallydway referres slope is pe of facility. . Typical sened in the
scenic or h
s
TYPICAL
cal section sde. The pav
accordancenual.
d provide ay requiremeent these rem or minimand may nbudget, funa full-stand
ented on Foent history
bility in High
is the roadwproposed t
meet curren05 of this mto cover th
10 feet on arterials. S
nctional typrecovery (asign Guide.
y incorporated to as thepart of the c
The typicaections for plans.
historic area
2-6
L SECTIO
should be dvement strue with the R
proposed tents of the equirementum standar
need to be dnding type, dard typicalorm 464, Deof the exist
hway Desig
way cross-stypical roadnt CDOT or manual. Thehe full lengt
low volumeShoulder wpe. Roadwaa relatively f.
te a slight se z-slope, dclear zone dal section uroad appro
as, refer to
ON
designed inucture shall Roadway D
typical secthighway. Tts. (See nerd identifieddocumenteterrain, dev
l section maesign Variating facility
gn guideboo
section usedway sectio
AASHTO sere may beh of the pro
e roads to 1width varies
ay side slopflat, unobst
sloping areadetailed in tdesign. Meusually detaoaches, bike
the FHWA
Ja
n accordanc be designe
Design Guid
tion that meThe Form 4ext Section d on the Foed with a Fovelopment,ay not be p
ance. The das well. Th
ok for these
ed on new con should bestandards, e more thanoject.
12 feet on hfrom 4 to 1pes should ructed area
a borderinghe CDOT R
edian and tuails pavemee paths, an
Flexibility i
anuary 31, 2
ce with the ed by the de and the
eets the 463, Designon Form 46rm 463 sha
orm 464, , or scenic practical; thdesigner he designere situations.
constructione in all unless
n one typica
higher volum2 feet, be designe
a) as explai
g the shouldRoadway urn lane wident type andnd sidewalk
in Highway
2013
n 63) all be
is
r .
n or
al
me
ed to ned
der
dths d s
January The Ressection. functionmodes, later thaReview change designsaltered ban addit
Prior to typical sEnvironmare to be
Addition1. AAS2. 23 C3. CDO
(DSR4. CDO5. For f
http:/6. CDO
http:/
y 31, 2013
sident Engin Current anal class andsuch as bic
an two weekplans and osignificantly, right of waby changestional Field
the Field Insection to thmental perse informed
nal RefereHTO Policy
CFR Part 62OT ProceduR)
OT M&S Staforms, see C//www.colo
OT Online T//internal/Ap
neer is respnd future trad use of thecycles. Theks after the on the final y after the Fay acquisitios to the typiInspection
nspection Rhe participasonnel, wheof all chang
nces: y on Geome25, Design Sral Directiv
andard PlanCDOT on-liradodot.info
Transportatipp_DTD_D
ponsible foraffic countse highway f
e proposed Field InspeForm 463.
Field Inspeon, and envcal sectionReview me
Review, the ting Bridgeen appropriges to the t
etric DesignStandards fe 512.1, Pr
ns ine forms lio/library/foron Informa
DataAccess
2-7
r establishins, current afacility shalroadway tyection Revi In generaction Revievironmenta. If the typieeting may
Resident Ee, Hydrauliciate for the typical sect
n of Highwafor Highwayroject Scop
brary rms
ation System/index.cfm
Proj
ng the apprnd future lal be consid
ypical sectioew, based
al, the typicaew is condual impact caical sectionbe required
Engineer wics, Materials
project typion.
ays and Strys ing and the
m (OTIS):
oject Develo
ropriate roaand use, anered, includon should bon the Fiel
al section sucted, sincean all be sign is substand.
ill provide ths, Traffic, ae. Appropr
reets
e Design Sc
opment Pro
adway typicnd the ding alterna
be finalized d Inspectio
should not e bridge gnificantly ntially chang
he proposeand riate person
coping Rev
ocess
cal
ate no
on
ged,
ed
nnel
view
Project D
2.05
Form 46all CDOinformat(http://vu
Much ofManageoutlined The sele
2.05.01
An impoand feasseverity project lCDOT dCDOT MAASHTOForm 46standardSection
2.05.02
The Resdesign sNationalin the CD
Form 46with the importanForm 46referencclassific
Developme
DESIG
63, Design T projects ttion during upweb.dot.s
f the informer Tab. If th
in the Stewection for th
Safety E
ortant goal osible level oof accidentimits is req
design standM&S StandaO Policy on63 compareds acceptab2.07 applie
Preparin
sident Enginscoping revl Highway SDOT Road
63 prompts minimum s
nt that the a63 and Formce will depeation of the
ent Process
GN DATA
Data, whichto documenproject devstate.co.us/
ation in Forhe project hwardship Aghis is made
Evaluation
of FHWA inof safety onts on highwuired to ensdards are dard Plans.
n Geometrices the existible for that es.
ng Form 46
neer shouldview meetinSystem shaway Design
the preparestandards aappropriatem 464, and end on the te roadway,
s
A (FORM
h is complent importanvelopment./gm/folder-
rm 463 is pas FHWA ogreement bwhen the p
n conjunction the transpways. A safsure hazarddetailed in tThe CDOT
c Design of ing and proparticular t
63 in SAP
d begin Forg is comple
all comply wn Guide.
er to compaacceptable e reference
that both fotype of fedethe design
2-8
M 463)
eted in SAPt design infLink to the 1.11.30033
populated froversight, tbetween FHproject is cr
on with CDOportation sysfety evaluatdous featurhe CDOT R
T Roadway f Highways oposed desype of road
rm 463 sooeted. Fedewith geomet
are the exisfor that parsource for orms cite theral fundingelements c
P under tranformation awork instru
3?mode=EU
rom informahen the ove
HWA Colorareated in CJ
OT is to prostem and totion of highres are not Roadway DDesign Guand Streetign criteria dway. If it is
on after the eral aid projtric and stru
sting and prticular typethe standa
he same reg program, tconsidered,
Ja
nsaction ZJand provide uctions ZJ1U).
ation from Cersight respado DivisionJ20N – PM
ovide the hio reduce th
hway sectiooverlooked
Design Guiduide is basets (the “Grewith the mi
s a 3R proje
project is cects and pructural stan
roposed dee of roadward be identiferences. the function, or a comb
anuary 31, 2
14, is useduniform 4 Form 463
CJ20N Projponsibilitiesn and CDO
M tab.
ghest practhe number aons within thd. The currede and the ed on the een Book”).inimum ect, then
created androjects on tndards outl
esign criteriay. It is ified on In general, nal bination the
2013
on
3
ect s are
OT.
tical and he ent
d the ined
a
the
reof.
January In additicurrent lgood de
Design d
The Resand com“standartype of fBook. ThproposeincreaseThe TypB, C, anshoulderoadwaymedian Form 46
When a preliminthe scoplimits or changedResidenRegion B
To modiPMGR. regionalOnce thchanged
y 31, 2013
on to the Clisting of AA
esign are in
data on For
1. Traffic2. Geom3. Projec4. Right o5. Railroa6. Agenc7. Entitie
sident Enginmplete all aprd” typical sfacility. Thishe “ultimate
ed for the cued capacitypical Sectionnd D found ir widths lefy separatedexists. Item
63 by an as
project reaary Form 4pe of work othe scope
d under thent Engineer Business o
ify the projeThis status Business Oe project std in by tran
CDOT RoadASHTO pub23 CFR Pa
rm 463 incl
c volumes etric standa
ct characterof Way issuad crossingcy coordinaes involved
neer shouldpplicable desection shous is outlinede” typical seurrent proje, a NEPA dn Type refein the CDOft and right d by a doubms that do n
terisk and m
aches the F63 should bor extend thof work, the SAP transwill have toffice to cha
ect limits in s is typicallyOffice or thtatus is set nsaction CJ
dway Designblications thart 625.
udes, but is
ardsristicsues gs tion
d determineesign data ould be base
d in the CDOection referect. If the udocument mers to Geom
OT Design Grefer to left
ble yellow wnot meet themay require
ield Inspecbe complethe project lien Form 46
saction CJ2o have the ange the pro
SAP, the py set to LOCe OFMB Prto the PMG
J20N Projec
2-9
n Guide anhat provide
s not limited
8. Struc9. Majo10. Hig11. Util12. Env13. Con
e accurate on Form 46ed on the cOT Design rs to a futurltimate typi
must exist thmetric DesigGuide and t
as the medwould have e design stae a variance
ction Reviewe and the Rimits. If it is63 must be 0N and is aProject Maoject limits
project will nCK. To get rojects and
GR User Stact Manager
Proj
nd the AASHvaluable in
d to:
ctural road or structuresghway classities vironmentanstruction i
project limi63 to the fuhosen desiGuide and
re design becal sectionhat recognign Type whthe AASHTdian. For exan existingandards are (see Sec
w stage, theResident Ens necessaryrevised. T
auto populaanager tab u
in CJ20N.
need to havthis status Grants groatus, the Mr tab and se
oject Develo
HTO Greennformation f
parameterss sification
l category nformation
ts, project dllest extentign speed, the AASHTeyond the t provides fozes this fut
hich includeO Green Bxample, a t
g 0 ft. left shre to be idenction 2.06 of
e informationgineer shoy to revise
The Project ated into Founlocked th
ve the Userchanged, a
oup to set itMile Point fieelecting
opment Pro
n Book, a for obtainin
s
descriptiont possible. traffic levelTO Green typical sector future ture expanses Types AAook. The two-way houlder as nntified on f this manu
on on the ould not chathe project Limits are
orm 463. Thhrough their
r Status setask your t to PMGR.elds can be
ocess
ng
, The and
ion
sion. A, A,
no
al).
ange
he r
t to
e
Project D
the the projechangesgroup asmade anexplaininrequired
Form 46Form 46near the
These ficlearing used suexampleproject soriginal used fortracking
The Resto the Rshould b
Developme
ect in OTISs are complsking them nd why. An ng the chand for the Cle
63 is create63 that neede top of the
elds are intof the consch (like a R
e would be specifically.project). Adr this projecof related p
sident Enginegion Prog
be made wh
ent Process
where the leted, a reqto set the semail shou
nges so he earance of t
d for the cods to get filform as sh
tended to listruction pr
Resurfacingif a ROW a (the intent
dditionally, ct, it should project cos
neer will chram Enginehile it is still
s
Project GISquest needsstatus backuld also be can make the project.
onstruction led out corrown below
st any otheroject. Gene Design po
acquisition pt is not to lisif an envirobe listed ints in SAP, m
heck the foreer for apprl in prelimin
2-10
S informatios to be sentk to LOCK asent to thean informed.
project PS rectly is the:
er projects terally speak
ool or a projproject wasst Projects wonmental EAn these fieldmainly for F
rm for accuroval. If po
nary status.
buton is storedt to the OFMand explaine Environmed decision
and E pace PE Projec
that were usking, if a seect design
s used to acwhere ROWA or EIS wads as well. TFHWA infor
racy and coossible, all c
Ja
tton. This gd and trackMB Project
ning what chental Prograon whether
ckage. A kect Codes fi
sed for the eparate descorridor). A
cquire ROWW was acquas completeThese fieldrmational n
ompletion bchanges to
anuary 31, 2
grants accesed. Once thts and Granhanges weam Manager a change
y portion ofelds locate
preparatiosign projectAnother W for this uired for theed and is b
ds are usedeeds.
before submForm 463
2013
ss to he nts re er is
f ed
n or t was
e being for
mittal
January 2.05.03
If the nethe formthey havmade. Oneed to
2.05.04
The Fina
FHWA sThese re
1. D
pstoto
y 31, 2013
Revising
eed arises tom will need tve set the sOnce the chcheck the L
Final Fo
al form is re
stresses twoequirement
Description roject files.afety featuro these criteo FHWA for
g Form 463
o modify thto be set to status to Rehanges havLock after R
orm
equired for
o requiremets, which ar
of the proje These critres. Any coeria should r reference
3 in SAP
e data afteRevised by
evised, the fve been maRevision bu
OFMB auth
ents concere mandato
ect and its cteria conceorrective acbe docume
.
2-11
r Form 463y the Regioform will be
ade and apputton as sho
horization p
rning desigory unless e
controlling cern the presction or proented. Suc
Proj
3 has been onal Businee editable sproved, theown below
prior to the
gn standardexceptions a
criteria mussent conditioposed imprch documen
oject Develo
set to Finaess office grso the chane Resident and save th
project bein
ds on federaare specific
st be identifon of the rorovements ntation mus
opment Pro
l status in Sroup. Onceges can beEngineer whe changes
ng advertis
al aid projeccally noted,
fied in the oadway andneeded rel
st be availa
ocess
SAP, e e will s.
ed.
cts. are:
d ative
able
Project D
2. Fredsfe
2.05.05
The follo
1. Cm
2. Inw
3. Pd
4. Csh
In additithe CJ20Form 12
2.05.06
1. Post http:/bulle
2. AAS3. CDO
(DSR4. CDO
http:/5. For f
http:/6. CDO
http:/agre
7. FHW
Developme
FHWA concequest sentoes not proafety and deatures. Th
Summa
owing steps
Conduct themanual). Disnitiate Crea
will have stePrepare the
istribution tComplete thignature onalf of the fo
on, Block 50N and the28.
Addition
Award Pro//www.colo
etins/currenHTO Policy
OT ProceduR)
OT Transpo//internal/Apforms, see C//www.colo
OT and FHW//www.coloement.pdf/v
WA core cur
ent Process
cerns must t to FHWA ovide enougdesign imprhe Form 46
ry
s describe t
e Design Scstribute me
ate Project iep 1 after th
preliminaryto users an
he final Formn the hard corm 128 wil
5 (Environm Environme
nal Referen
oject Financradodot.infot/cb-2009-5y on Geomeural Directiv
rtation Datapp_DTD_DCDOT on-liradodot.info
WA stewardradodot.infoview rriculum http
s
be reasonafor its apprgh informatovements p
64 meets th
the activitie
coping Revieting minutn SAP (see
his step. y Form 463d for actionm 463 and copy. This cl be signed
mental sectioental custom
nces:
cial Statemefo/business/5-form-65.detric Design
ve 512.1, Pr
a Set DataAccessine forms lio/library/for
dship agreeo/business/
p://www.fhw
2-12
ably addresroval. FHWtion and detprovided, aese require
es involved
iew (see Setes with acte Section 1
3 after the Dn on any exobtain the Rcan be done.
on) of Formm tab along
ent: Form 6/designsupp
doc/view n of Highwaroject Scop
/index.cfmbrary rms
ement /permits/ac
wa.dot.gov/
ssed in any WA may not
tail to satisfnd the opp
ements.
in the comp
ections 1.02tion items. .04 of this m
Design Scoxception to dRegion Proe after the
m 463 is pog with inform
65 pport/bulletin
ays and Strping and the
ccesspermit
/programad
Ja
variance juapprove a fy its conceortunity to p
pletion of a
2 and 2.01
manual). S
ping Reviewdesign stan
ogram EngiFIR meetin
pulated frommation ente
ns_manual
reets e Design Sc
ts/reference
dmin/contra
anuary 31, 2
ustification request tha
erns about tprovide suc
a Form 463:
of this
ome projec
w for ndards. neer's
ng when the
m input on ered via ZJ
ls/construct
coping Rev
es/stewards
acts/
2013
at the ch
:
cts
e top
both 17,
tion-
view
ship-
January
2.06
Form 46exceptioinformatDesign D
The ResSubstanForm 46the desifeature mshould b
2.06.01
The Forcriteria wimportanForm 46referencclassific
2.06.02
In additicurrent lgood de
If the proprocedu
2.06.03
The Descompletand whefollowingstandard
y 31, 2013
DESIG
64, Design on (variancetion requireData, canno
sident Enginndard featur64, along wgn standardmust be exbe compare
Agreem
m 463 promwith the minnt that the a63 and Formce will depeation of the
Addition
on to the Clisting of AA
esign is in 2
oject is a 3Rures.
Discove
sign Scopinion, prior to
ether any exg controllingd values are
GN EXCE
Exception Ve). This ford when minot be met.
neer shall ires that willith the ratiod, accident plained. Th
ed to the es
ment betwee
mpts the prenimum stanappropriatem 464, and end on the te roadway,
nal Resour
CDOT RoadASHTO pub3 CFR Par
R Project, f
ering Non-c
ng Review po or concurrxception to g design cre not met.
EPTION
Variance Rrm documenimum des
dentify subl not be coronale for the
history dathe estimatestimated cos
en Forms 4
eparer to condards accee reference
that both fotype of fedethe design
rces
dway Designblications tht 625.
follow Secti
conformiti
provides a drent with Fothe minimu
iteria requir
2-13
(VARIA
equest, is unts importaign standar
bstandard drrected on te exceptionta, and costed cost for tst for const
463 and 46
ompare theeptable for tsource for orms cite theral fundingelements c
n Guide anhat provide
on 2.07 for
es
design dataorm 463, wum criteria re variance
Proj
ANCE) (F
used to docant decisionrds, as iden
esign featuthe project wns. Mitigatiot analysis fothe project tructing the
64
e existing athat particuthe standa
he same reg program, tconsidered,
nd the AASHvaluable in
r the applica
a scoping pill identify threquires fu
e document
oject Develo
FORM 46
cument a prns, mitigationtified on Fo
ures based will be descon measureor each subwith the de project to f
nd proposeular type of rd be identiferences. the function, or a comb
HTO Greennformation f
able design
process; anhe existing rther action
tation when
opment Pro
64)
roject desigon, and safeorm 463,
on Form 46cribed on aes for reducbstandard esign excepfull standar
ed design roadway. ified on In general, nal bination the
n Book, a for obtainin
n exception
d upon criteria sta
n. The never the
ocess
gn ety
63. a cing
ption rds.
It is
the
reof.
ng
atus
Project Development Process Rev: June 29, 2020
2-14
1. Design speed 8. Grade2. Lane width 9. Cross-slope3. Shoulder width 10. Superelevation4. Structural capacity 11. Horizontal clearance (except clear zone)5. Horizontal alignment 12. Vertical clearance6. Vertical alignment 13. Bridge width7. Stopping sight distance
Guardrail and bridge rail are to be designed according to the latest CDOT M&S Standard Plans, Standard Specifications for Road and Bridge Construction and AASHTO Roadside Design Guide on all new construction and reconstruction projects. For 3R and surfacing type projects, guardrail is to be handled in accordance with Section 2.07.
FHWA may approve design exceptions on federal aid projects for experimental features or where conditions warrant an exception.
Determination to approve a project design that does not conform to the minimum criteria is to be made only after due consideration is given to project conditions and safety benefits for the dollar invested, compatibility with adjacent sections of roadway, and the probable time before the roadway section will be reconstructed due to increased traffic demands or changed conditions.
On local agency projects the involved entities and consultants should discuss the variance request with the Resident Engineer to determine the feasibility of approval and the possibility of project delays. Local agency projects may not have historical accident data and roadway safety inventories. However, accident records may be available from the Safety and Traffic Engineering Branch.
FHWA should be invited to the Field Inspection Review meeting on National Highway System projects and federal-oversight projects when there is a potential variance.
All variances should be identified by the Field Inspection Review and approved prior to the Final Office Review. Early submittal of variance requests will allow time to incorporate comments and concerns, and to collect any additional supporting data and analysis. Untimely submittal for approval of design variances can result in costly delays to the project.
When the design criteria are properly discussed on Form 464, the minimum FHWA requirements for preparing the variance request are satisfied. Additional comments can be added to clarify items. No separate variance transmittal letter is necessary when Form 464 is used.
January Form 46projects is explaiAdminis
2.06.04
The follodecision
1. Rmo
2. CHa
2.06.05
The docfollows:
1. IdDER
2. P3. P
cstRrebm
4. Tstthpab
y 31, 2013
64 is approvand all inte
ined in the tration, Col
No Varia
owing itemsn. See Sect
Reduction inminimum in
r appropriaChanges to However, ch
variance, a
Design
cumentation
dentify the eDesign ScopEngineer shReview. Prepare a prPrepare a Fosts, and ptatement sh
Resident Enesearched e noted wit
made to obtThe followintandards buhe CDOT Rrepared: . 3R proje. Corridor
Design Gand Streon the N
ved by the erstate projStewardshlorado Divis
ance Requ
s do not reqion 2.20.
n existing roThe AASH
ate CDOT sthe CDOT
hanges to Fas stated in
Exception
n and proce
exception toping Reviewould discus
reliminary Form 464 (o
proposed mhould be in
ngineer shoor obtainedth applicablain the infog type of prut must me
Roadway De
cts: See theprojects, as
Guide and Tets for thosational High
Region Proects regardip Agreemesion, and th
uired
quire a varia
oadway eleHTO Policy ostandard (do
M&S StandFHWA policn the policy
Request
edures for p
o the desigw but prior tss the statu
Form 463 aor letter) wit
itigation. Wcluded stat
ould included. If criteria le reasonin
ormation. rojects may
eet the miniesign Guide
e CDOT Ros defined bThe AASHTse sections hway Syste
2-15
ogram Engidless of oveent betweenhe Colorado
ance, but s
ements wheon Geometoes not appdard Planscy, such as .
preparing a
n standardto the Field
us of varianc
and indicateh a descrip
When suppoting that suc
e as much incannot be g. The rem
y not be reqmum stande. Otherwis
oadway Deby a NEPA dTO Policy othat apply
em.
Proj
neer and, oersight, by Fn the Federo Departme
should be do
ere the roadtric Design ply to rehabare handlecrash-teste
design exc
s within at d Inspectionce approva
e all exceptption of all eorting informch data is nnformation addressed
marks shou
quired to mdards in these a varianc
esign Guidedocument:
on Geometrto the class
oject Develo
on federal-oFHWA. Fedral Highwayent of Trans
ocumented
dway still mof Highway
bilitation proed on a projed bridge ra
ception req
least 30 dan Review. Tal at the Fie
ions to desexceptions, mation is nonot collectaas can be , “Not Availld describe
eet full AASe appropriatce request
e. See the CD
ric Design osification of
opment Pro
oversight deral oversy sportation.
d as a desig
meets the ys and Streojects). ject basis. ail, may req
uest are as
ays after theThe Reside
eld Inspectio
sign standarjustificationot availableble. The reasonablylable” shou
e the effort
SHTO te sections will be
DOT Roadwof Highwaysf roadways
ocess
ight
gn
eets
quire
s
e ent on
rds. ns, e, a
y ld
of
way s not
Project D
c
5. Pa
6. Fv
All affecapprovaCDOT b
Any desbe docuSection
2.06.06
1. Desi2. Desi3. CDO
(DSR4. FHW
Critehttp:/
5. Tran6. For f
http:/
Developme
. Safety typrojects, minimumconsider more appstandardguardrailstandardfederal arecomme
Projects withpproval.
For projects ariance req
cted organizal of any varbranches.
sign decisiomented in a2.20.)
Addition
gn Data (Sgn Scoping
OT ProceduR)
WA Technicaeria and Pro//www.fhwasportation forms, see C//www.colo
ent Process
ype projectsthe 3R pro
m roadway csafety and
propriate. Fds and apprl at the app
ds. Althougaid and Statendation to h federal ai
by outsidequest to det
zations musriance. The
ns that do a design de
nal Referen
ee Section g Review (Sural Directiv
al Advisoryocesses for a.dot.gov////Research BCDOT on-liradodot.info
s
s. When evaoject standacriteria haved hazard poFor examplropriate rail proach roadh the scopite projects, prepare a
d oversight
agencies otermine whe
st be informese organiz
not require ecision lette
nces:
2.05 of thisSee Sectionve 512.1, Pr
y No. T 5040r Non-Freew///legsregs/Board, TRBine forms lio/library/for
2-16
aluating exards may bee been met
otential in dele, new bridcrash-testiways shalling processthe approvsafety lettet and Inters
or consultaether the in
med of the pzations inclu
a varianceer and place
s manual.)n 2.06 of thiroject Scop
0.28, 10/17way RRR Pdirectives/t
B Special Rebrary rms
xisting conde used to dt. The Reseciding whedge rail anding requirembe evaluat
s may not bval of a varier may be astate projec
nts, the Rentent of the
progress maude local a
e or design ed in the pr
is manual.)ping and the
7/88, DeveloProjects at: techadvs.hteport 214
Ja
ditions on sadetermine wsident Enginether a highd guardrail sments. Theted against be extensiveiance and t
applicable. cts require F
egion will reForm 464
ade towardgencies, co
exception rroject file. (
) e Design Sc
oping Geom
tm
anuary 31, 2
afety type whether neer shouldher standarshall meet f
e existing the 3R
e on non-he
FHWA
view the is satisfied.
d obtaining onsultants,
request sho(See
coping Rev
metric Desi
2013
d rd is full
.
and
ould
view
gn
January
2.07
2.07.01
The purpand enhsafety bcost of umaximizand to bimproveaccidentdesign leopportun
The Resprojects
2.07.02
A 3R prorestorati
Resurfaexisting Restora
1. Raa
2. W
3. Ala
4. CS
y 31, 2013
PROCREQUAND R
Purpose
pose of thehance highwy strategicaupgrading toze accident be consistenments at lots. The folloeading to enities to imp
sident Enginwill be mad
3R (Res
oject is anyion, or reha
acing: Placroadway to
ation and R
Restoration dequate strdditional st
Widening of
Addition of aanes, etc. T
Correction oSection 2.07
EDURESIREMEN
REHABIL
e of 3R Pro
e 3R prograway safety. ally upgradio current Areduction o
nt with the iocations whowing proceenhanced saprove safet
neer will ende when ju
surfacing, R
y project thaabilitation.
cement of ao improve s
Rehabilitat
of the existructural suptage of cons
f the lanes,
auxiliary lanThis does no
of minor stru7.4.6).
S FOR ANTS ON LITATIO
ogram
am is to pres 3R project
ing existingAASHTO deon 3R projeintent of the
here they doedures are afety statewty.
nsure that instified and
Restoratio
at consists o
additional sserviceabilit
ion:
ting pavempport or to astruction.
shoulders,
nes such asot include a
ucture safe
2-17
ADDRESRESUR
ON PROJ
serve and ets enable h
g highway aesign standaects within te 3R policy o the most gintended to
wide by tak
nvestment economica
n, and Reh
of one or m
urfacing maty, to provid
ent (includia condition
or both of a
s acceleratiaddition of t
ty defects o
Proj
SSING SRFACINGJECTS
extend the highway ageand roadsidards. It is Cthe limitatioby makinggood and po develop aking advanta
in safety imally feasible
habilitation
more of the
aterial (1.5 de additiona
ing shouldeadequate f
an existing
on, decelerthrough lan
or deficienc
oject Develo
SAFETY G, REST
service lifeencies to ime features CDOT’s objons of availag roadway sprevent the a more safeage of cost
mprovemente.
n):
following: r
to 6 inchesal strength,
ers) to a cofor placeme
facility.
ration, turnnes.
cies (See
opment Pro
ORATIO
of highwaymprove highwithout thejective to able budgesafety
most ety consciout effective
ts within 3R
resurfacing,
s thick) oveor both.
ndition of ent of an
, short clim
ocess
ON,
ys hway e
ets
us
R
,
er the
bing
Project D 4R (Resrequiringprocedurequired Maintenor equalare less Safety Pproject a
2.07.03
2.07.03
The Desproject pknowledrelation with CDfurther Dand doc
When a project (initial idereferring“LocatiointersectHighwayand canthe ProjespecificaListings website
http://intocations
Developme
surfacing, g reconstruures becausd when the
nance Projl to 1.5 inchthan 1.5 in
Project: Saaddresses a
3R Desi
.01 Desig
sign Scopinprior to preldge of what to cost. ThOT’s 3R po
Design Scocument pote
project fall(Designer, Rea of the leg to a map pns with Pottions (Yelloy) on the St possibly bect Team sally identifie(in PDF forat:
ternal.dot.sts.html
ent Process
Restoratioction or res
se AASHTOdesign doe
ect: Mainthes will follonches do no
afety projeca specific s
gn Proced
gn Scoping
ng Review (iminary desimproveme
his enables olicy. See Sping Reviewential safety
s under 3RResident Evel of possprovided bytential for Aow Dots) antate Highwae addresse
should then es each locrmat) are lo
tate.co.us/s
s
on, Rehabilsurfacing grO design staes not meet
enance typow these 3Rot fall under
cts do not fasafety defici
dures
g Review fo
(DSR) creasign. The pents to the the develo
Section 2.0w requiremy improvem
R procedurengineer, Prible safety y the HQ SaAccident Rend highway ay System ed. If an ac
refer to theation by Hig
ocated on th
stafftraffic/s
2-18
litation andreater than andards ap relevant st
pe projects wR procedurer 3R proced
all under 3Rency.
or 3R Proje
tes an earlyproject teamproject yiel
opment of a01 (DSR) anments. This ments.
es, the Regiroject Enginwork needeafety and T
eduction”. Tsegments where spec
ccident pattee accompanghway andhe HQ Safe
safety_engi
d Reconstrsix inches
pply and detandards.
with a resues. Maintedures.
R procedur
ects
y office studm should evld the great
a scope of wnd Procedureview sho
ion Project neer, or Traed as relate
Traffic EnginThese “Loc(Colored Lcific accideern exists wnying “Listi Mile Point
ety and Tra
neering_gr
Ja
ruction): Pshould not sign varian
urfacing depenance type
res because
dy and on-svaluate safetest safety gwork that wiural Directivould be use
Team in chaffic Engineed to accideneering Bra
cation Mapsines Parallent patterns within the png”. This li. Both the
affic Engine
roup/accide
anuary 31, 2
Projects follow the
nces are
pth greater e projects th
e this type o
site review ety with thegains in ill be consis
ve 512.1 fored to identif
harge of theeer) can getent history anch identifs” identify el to the are observ
project limitsisting Maps and ering Branc
ent_reductio
2013
3R
than hat
of
of a e
stent r fy
e t an by fying
ved s,
ch’s
on_l
January 2.07.03
A Safetybe doneor Safetand Trafthrough level of aA TOA icomprehand will Evaluatiif recomincorpor If a SafeThe projcomplet
2.07.03
FIR andin Sectio
At the Fminimumvariance
2.07.03
The des13 geomBoxes 3geometrInterstatproceduinformatthe CDOhttp://wwthe 3R s
y 31, 2013
.02 Safet
y Evaluatione for all 3R py Assessmffic Engineethe HQ Saanalysis reqs an accidehensive anainclude speon processmendations
rate those r
ety Evaluatiject team me design ex
.03 FieldProje
FOR meetons 2.17 an
ield Inspecm design ste is required
.04 Safet
signer will ametric desig3 and 4 of Cric design cte 3R projec
ures, Freewtion see AAOT Transpoww.dot.statestandards a
ty Evaluati
n performedprojects anent Report ering Brancfety and Trquired and ent history ralysis of theecific recoms at the earls are maderecommend
on (TOA ormust evaluaxception va
Inspectioects
tings shall bnd 2.28.
tion Reviewtandards fod, including
ty Issues R
dhere to thgn criteria if CDOT Formcriteria, see cts, full AAS
ways are artASHTO’s A ortation Date.co.us/App
are intended
ion for 3R
d by the HQd will result(SAR). Th
ch to requesraffic Enginewill provide
report with e accident h
mmendationliest possib
e in the Safedations into
r SAR) is noate all 13 geariance requ
n Review/
be conducte
w, the Residr 3R projec
g a safety le
Related to G
e followingf a safety ev
m 463 and Cthe CDOT
SHTO stanerial highwPolicy on Ga Set p_DTD_Dad to provide
2-19
Projects
Q Safety ant in either ahe Residentst a Safety eering Webe the Resida brief recohistory, canns. The Proble stages oety Evaluatthe project
ot obtainedeometric deuests in acc
/Final Offic
ed in accor
dent Enginects, and recetter.
Geometric
procedurevaluation is
CDOT FormRoadway Ddards applyays with fu
Geometric D
ataAccess/ine reduced li
Proj
nd Traffic Ea Traffic Opt Engineer wEvaluation
bsite. This dent Engineommendation take up tooject Team
of the projection, there wt plans.
d, these 3R esign criteriacordance w
ce Review
rdance with
eer shall idecord those o
c Design Cr
es for designs not done. m 1327). Fo
Design Guiy. For the ll control ofDesign of H
ndex.cfm ).imits in des
oject Develo
Engineering erational Awill contact
n. This can Branch wil
eer either a on section. o 6 months
m should stact (DSR or will be enou
procedurea for the en
with Section
(FIR/FOR)
h the proced
entify any eon the Form
riteria
ning and do(Design St
or definitionide. For Frpurposes of access (foHighways a
. For all othsign. Howe
opment Pro
Branch shAnalysis (TOt the HQ Sabe requestl determineTOA or a S A SAR is to complete
art the Safeearlier), so ugh time to
s do not apntire projectn 2.06.
) for 3R
dures outlin
exceptions m 463a whe
ocumentingandards,
ns of the 13reeway andof these or further nd Streets
her 3R projever, these
ocess
ould OA) afety ted
e the SAR. a e, ty that
pply. t and
ned
to en a
g the
3 d
and
ects,
Project Development Process Rev: June 29. 2020
2-20
lesser standards should not be used automatically, but only if higher values are not possible, practical, or cost effective (See Section on 3R standards in the CDOT Roadway Design Guide for these standards).
The project team should address all documented safety issues identified through the Safety Evaluation, DSR, FIR, and FOR processes. Existing roadway design features may be retained where they are performing in a satisfactory manner with regard to accident history. The proposed design should not worsen an existing condition (guardrail height, edge drop-off, drainage, etc.). Safety issues identified as being related to any of the 13 geometric design criteria will be addressed in the design process. Only those geometric design criteria directly related to the identified safety issue need to be addressed. Refer to the “Process for Addressing Safety Requirements on 3R Projects” flowchart (Figure 2-1) for guidance.
If a geometric design criterion is identified as being related to accident causality, then the designer will either bring this design element up to the relevant standard, or will complete a design variance according to the procedures described in Section 2.05 Design Exception (Variance) (Form 464) and the process flowchart (Figure 2-1). Design variances for Interstate projects require FHWA approval.
All existing guardrail, bridge rail,transitions and end and median terminals not meeting NCHRP 350 shall be upgraded to meet MASH 2016 requirements. All roadside safety devices meeting NCHRP 350 in good condition, determined to function as designed and meeting minimum height requirements may remain in place. See the AASHTO Roadside Design Guide and Sections 2.09 and 5.12 of the this manual for additional information. For assistance contact the Standards and Specifications Unit and Staff Bridge.
The Resident Engineer may implement safety improvements not specifically identified in the Safety Evaluation, DSR, FIR, and FOR if funding and special circumstances exist and written approval is obtained from the Program Engineer.
2.07.03.05 Safety Issues Not Related to One of the 13 Geometric Design Criteria
Safety mitigation recommendations identified through the Safety Evaluation, DSR, FIR, and FOR processes that are not related to one of the 13 geometric design criteria should be incorporated into the plans. If the decision is made not to implement recommendations for improvement, this decision should be documented in the meeting minutes or explained in a design decision letter.
January 2.07.03
The Resrecommwithin th
2.07.03
Residen
2.07.03
The ColSurface the stateeligible fup worknecessaguidancAnalysis
Enhanceand guabut fund
2.07.03
Safety ethrough these reenhanceprioritizethe maxEngineeenhanceof all reqto not fuThe Res“ProcessFigure 2
y 31, 2013
.06 Struc
sident Enginmendations che project li
.07 Comp
nt Engineers
.08 Resu
orado TranTreatment
e highway sfor this fund, guardrail a
ary to compe on allowa
s of Essenti
ements thaardrail, permding other th
.09 Safet
enhancemethe Region
equests to tement, and e these requximum reduer, the Regiements will quested safund the safesident Engins for Addre
2-1) for guid
ctural Reco
neer will coconcerningmits.
pletion of
s must com
rfacing Pro
nsportation Program w
system. CDding. Minoradjustment
plete the suable items, ial Items.
t are deemmanent storhan resurfa
ty Enhance
nts not allon - Safety Ehe Programestimated
uests and action of accon Traffic Ebe funded
fety enhancety enhanceneer will thessing Safet
dance.
ommendat
ontact the a Structural
the Prelim
mplete a Fo
ogram Fun
Commissiowith the goaDOT’s surfar safety wots, and Amerface treatmthe Reside
ed desirabrmwater quaacing would
ement Fun
owed underEnhancemem Engineer
costs listedallocate funcidents withEngineer, oin the Reg
cements, thement and en completty Requirem
2-21
tions for O
appropriate Capacity a
minary Des
rm 463 in a
nding Limit
on determinal of maintaace treatmerk (signing,ericans withment, are aent Enginee
le or that arality featurehave to be
nding
r the resurfants Pool. Tdetailing p
d by appropnds based ohin budgetar both workion. If budg
he Programwill submit
te the approments on 3R
Proj
Overlay Wo
Regional Sand Bridge W
sign Data (
accordance
tations
nes the leveaining the coent program, striping, deh Disabilitiellowed und
er should re
re mandatees, etc.) cae provided t
acing progrThe Resideroposed wopriate work on the systeary allocatioking togethegetary limita
m Engineer wa copy to t
opriate docR Projects”
oject Develo
ork
Staff BridgeWidth for a
Form 463)
e with Sectio
el of fundingondition an
m restricts thelineation e
es Act requier this prog
efer to Polic
ed (upgraden also be imto supplem
ram can be ent Engineeork, reasonitems. The
em-wide goons. The Rer will decidations prohwill documethe Residen
cumentation” flowchart (
opment Pro
Unit for ll structures
)
on 2.05.
g for the d drivabilityhe type of wetc.), shouldirements gram. For cy Memo No
ed bridge ramplementedent the bud
funded er will submns for the sae Region woal of achie
Region Progde which sahibit the funent the decnt Engineern. Refer to (See
ocess
s
y of work der-
o. 7
ail d, dget.
it afety ill ving
gram afety ding
cision r. the
Project D
Developmeent Process
s
2-22
Jaanuary 31, 22013
January
y 31, 2013
Figgure 2-1 3
2-23
3R Projects
Proj
Flowchart
oject Develoopment Proocess
Project D
FollowinProject
Developme
ng the flowc
ent Process
chart is an e
s
example of
2-24
a sample FForm 464, c
Ja
completed f
anuary 31, 2
for a 3R
2013
COLORA
DESIG
Project nam SH 99 NeptuType (check
New co Recons
Part 1 – CoA. Short pResurface SSafety Evalu B. DescripIn accordancREHABILITA(Recommenconsidered. C. RationaSee attacheTable) for ea D. MitigatiSee attacheTable) for ea
E. Descrip Other:
F. Accide Most recent functional cl a) Latest accid a) H. Other Part 2 – ApA. Submitted
Resident E
Required forApproved by
B. Not ap Approv
Distribution:
DO DEPART
GN EXCEP
e
une to Venus k all that are appl
onstruction Restruction Saomplete A throug
project descriptioSH 99 from Neptuuation to include
ption of standardce with the PROATION (3R) PRO
ndations Section)
al need for excepd Safety Assessach specific safe
ion measures prod Safety Assessach specific safe
ption of adjoining
nt data Sourc
statewide accideass / facility: (pe2.31 b) ent rate for this h1.41 b) (as needed)
ppropriate signatd by (Project Ma
Engineer Approva
r Federal-oversigy (FHWA Divisio
pproved ved with conditio
Project ManaProgram EngResident EngHQ Records FHWA, if app
TMENT OF TR
PTION VA
licable)
estoration Reafety Enhgh H for all projen ( see CDOTune Road to Venguardrail, minor
(s) reduced CEDURES FOR
OJECTS, not all s) and CDOT Form
ption(s) sment Report (Reety issue location
oposed (include sment Report (Reety issue location
g sections: ( se
ce: Safety Assess
ent rate (calendar million vehicle-
highway (usually
tures required. nager)
al
ght projects only n Administrator)
ons Condition
Previoager gineer gineer Center
plicable
RANSPORTA
ARIANCE
surfacing hancement cts.
T Form 463 for mnus Avenue. Saf
widening, and s
R ADDRESSING standards have bm # 1327 (13 Ge
ecommendations.
safety discussioecommendations.
ee CDOT Form 4
sment Report
ar year) for this miles of travel)
y 3 years): 5 year
Date
s/comments
ous editions are
ATION
E REQUES
Rehabilitation
more detailed desfety Work per reclope flattening.
SAFETY REQUbeen addressedeometric Design
s Section) and C
n) s Section) and C
463)
rs
G. Cost Estimated itEstimated it + di
Program Engi
e obsolete and m
ST
FHOv
Da 10
Re 11
scription) commendations
IREMENTS ON . See attached SCriteria Table) fo
DOT Form # 132
DOT Form # 132
tem cost if built totem cost with excifference in cost:
ineer Approval
may not be used
HWA versight Yes No
P 1
ate
0/10/2004
P N
evised
/11/2004
R 1
in AASHT 3R stan Other:
RESURFACINGSafety Assessmeor specific improv
27 (13 Geometric
27 (13 Geometric
same as exis
same as pro
o full standard ception:
Date
Date
Date
d.
CD
Project Code
14122
Project Number
NH 099-121 Region
1
TO standards appndards apply
G, RESTORATIOent Report vement locations
c Design Criteria
c Design Criteria
sting project
posed project
$ 400$ 200$ 200
DOT Form #0464
ply
ON,
s
a
a
0000 0000 0000
4 08/04
Project D
2.07.04
1. 23 C2. AAS3. CDO4. FHW
Prochttp:/
5. Tran6. For f
http:/7. Polic
http
Developme
Addition
CFR Part 62HTO Road
OT RoadwayWA Technicacesses for N//www.fhwasportation forms, see C//www.colo
cy Memo No://www.colo
ent Process
nal Referen
25, Design Sdside Design
y Design Gal Advisory
Nonfreewaya.dot.gov////Research BCDOT on-liradodot.infoo. 7 Analysoradodot.inf
s
nces:
Standards fn Guide
Guide y 5040.28, Dy RRR Proje///legsregs/Board, TRBine forms lio/library/for
sis of Essenfo/business
2-26
for Highway
Developing ects directives/t
B Special Rbrary rms ntial Itemss/designsup
ys
Geometric
techadvs.hteport 214,
pport/policy
Ja
c Design Cr
tm Designing
y-memos .
anuary 31, 2
riteria and
Safer Road
2013
ds
January
2.08
The desand conwith the
Highwaycan be d
1. R
2. R
3. Td
AASHTOexisting
1. E
2. R
3. U
4. Sto
5. D
The Resobjectivecan equdesign fconsiderEnginee
The ResAny bengeometrdetails.
AASHTOprojects (federal,approve
y 31, 2013
SAFETDECIS
sign of safetinues throuAASHTO R
y safety impdivided into
Roadway sa
Roadside ha
Traffic enginirections
O’s recommhighways i
Elimination o
Relocation o
Use of break
Selection of o reduce ac
Delineation
sident Engine. In manyal or excee
funds by prer a safety a
ering Branch
sident Enginnefit/cost anry, and acci
O design anon the Nat
, state, locaed design ex
TY REVISIONS)
r public streugh advertiRoadside D
provements three area
afety improv
azard elimin
neering and
mended ords as follows
of the haza
of the hazar
k-away dev
a cost-effeccident seve
of the Haza
neer is respy instances,ed additionaeparing a b
analysis of th detailing f
neer shouldnalysis shouident costs
nd safety sttional Highwal, or privatexceptions.
IEW (INC
eets and higisement. C
Design Guid
s to decreasas of concer
vements --
nation -- rem
d operations
der of prefes:
rd.
rd to a poin
vices to red
ective trafficerity.
ard
ponsible for benefits ga
al cost. Thebenefit/cost the project feasible alt
d review anuld include . See the A
tandards apway Systeme). DeviatioThe FHWA
2-27
CLUDIN
ghways begClear zonesde.
se vehicularn:
visibility an
moving roa
s -- improvi
rence for tr
nt where it is
uce the haz
c barrier (lon
r providing ained from e Resident analysis. Tperformed ernatives a
nd documenthe followin
AASHTO R
pply to any m (includingons from stA has estab
Proj
G CLEA
gins at the s should be
ar accidents
nd operation
adside obsta
ng traffic re
reatment of
s less likely
zard.
ngitudinal b
a design wa specific sEngineer cThe Resideby the Safe
and recomm
nt the safetng: encroac
Roadside De
proposed g Interstate)tandards mblished 13 c
oject Develo
AR ZONE
Design Scodesigned i
s and fatalit
n character
acles
egulations,
f roadside o
y to be struc
barrier or cr
with safety asafety desigcan best utient Engineeety and Tramendations
ty issues anchments, roesign Guide
improveme) regardlessust be justicontrolling c
opment Pro
E
oping Revien accordan
ty reduction
ristics
warnings, a
obstacles o
ck.
rash cushio
as a primarygn or treatmlize limited
er shall affic .
nd decisionoadside e for more
ent on all s of fundingfied by criteria
ocess
ew nce
n
and
n
on)
y ment
s.
g
Project D requiringDesign S(Varianc
For CleaDesign M
Addition1. AAS2. AAS3. CDO4. Tran5. CDO
Developme
g formal apStandards fces).
ar Zone reqManual.
nal ReferencHTO HighwHTO Policy
OT Roadwaysportation
OT Procedu
ent Process
proval, withfor Highway
quirements
ces: way Safety y on Geomey Design GResearch Bral Directiv
s
h the excepys). Refer
of hydraulic
Design andetric Design
Guide Board, TRBe 1602.1 B
2-28
ption of the to Section
c structures
d Operationn of Highwa
B Special ReBike and Pe
clear zone 2.05 for De
s, refer to th
ns Guide ays and Str
eport 214, edestrians
Ja
(23 CFR Pesign Excep
he CDOT D
reets
Designing
anuary 31, 2
Part 625, ptions
Drainage
Safer Road
2013
ds
Project Development Process Rev: June 29, 2020
2-29
2.09 ROADSIDE BARRIER DESIGN AND REVIEW
Roadside barrier is installed to reduce the severity of run-off-the-road accidents. The primary purpose of roadside barrier is to prevent a vehicle from leaving the road and striking a fixed object or terrain feature that is more hazardous than the roadside barrier.
A roadside barrier is a longitudinal barrier used to shield motorists from natural or manmade hazards located along either side of a roadway, and may occasionally be used to protect bystanders, pedestrians, and cyclists from vehicular traffic. A barrier is installed when an obstacle cannot be removed or relocated or when the steepness of the roadside terrain prevents establishing an adequate clear zone. CDOT installs barrier only when it is not economically feasible to eliminate a hazard or make the feature traversable or when terrain conditions are such that an adequate roadside recovery area cannot be provided for the given design speed.
CDOT uses several types of barriers, primarily Guardrail Type 3 W-beam, Guardrail Type 7 F-shape and Type 9 Single Slope Concrete Barrier, and Tensioned Wire Cable Barrier. Thrie Beam Guardrail is also used.
In many cases, slope flattening and extending hazardous features such as culverts can be viable alternatives to barrier. Guardrail Type 3 (semi-rigid) and concrete (rigid) barriers can redirect errant vehicles when impacted. Semi-rigid barriers can deflect up to 5 feet upon impact. Rigid concrete barrier that is anchored has no deflection upon impact. In some cases, the available space between the barrier and the object may not be adequate. In such cases, the barrier should be stiffened as suggested in the AASHTO Roadside Design Guide in advance of and alongside the fixed object. Also, important is the need for a thrie beam transition between semi-rigid and rigid barriers or between a semi-rigid barrier and bridge rail to eliminate pocketing, snagging, or penetration of the vehicle at the point of connection.
Because guardrail is a hazard in itself, it should be installed only in accordance with the guidelines of the AASHTO Roadside Design Guide. See CDOT Roadway Design Guide Section 20.3.2.4 for guidance on offset distance for the guardrail. Placement of barrier is based on accident potential and severity. Since both barriers are hazards, they should be installed only where they result in a reduction in the accident severity compared to impacting the hazard being shielded.
Substandard bridge rail should be examined for upgrading on resurfacing projects.
The Resident Engineer is responsible for evaluating factors concerning safety, traffic control, hazards, and other constraints in the use of guardrail. Justifications and
January 31, 2013 Rev:June 29, 2020 Project Development Process
2-30
warrants for guardrail design are best done after the scoping review. The Resident Engineer should use an analysis to warrant the use of guardrail based on the AASHTO Roadside Design Guide. Bridge rail designs and decisions should be coordinated with the Bridge Design and Management Branch.
The Resident Engineer should consider factors such as design speed and traffic volume in relation to barrier need as identified in the AASHTO Roadside Design Guide. The cost of slope flattening and hazard elimination compared with barrier cost should be considered.
The design sequence for the placement of barrier is as follows:
1. Provide the clear zone as determined from the AASHTO Roadside DesignGuide.
2. Provide for slope flattening for traversable grades (4:1 slope) within the clearzone.
3. Remove the obstacle or redesign it so it can be traversed safely.4. Relocate the obstacle or flatten the steep terrain. Relocate obstacles to a location
where an errant vehicle is less likely to impact it. Location should be as far fromthe edge of travel way as practical.
5. Reduce impact severity by using appropriate breakaway roadway fixtures.6. Shield the obstacle, terrain feature, or water hazard with longitudinal barrier,
crash cushion, or a combination thereof when it cannot be eliminated, relocated,or redesigned.
7. Delineate the obstacle or hazard when the above alternatives are not appropriatedue to type of project, low design speed, low volume, classification of theroadway as scenic, or classification of the obstacle as a historical feature.
8. If barrier is impeding the free passage of drainage flow or is causing ponding,consult the Region Hydraulics Engineer to address the drainage problem.
When the Resident Engineer recommends barrier, criteria in the CDOT Roadway Design Guide, CDOT M Standard Plans, and the AASHTO Roadside Design Guide should be followed. For resurfacing, rather than just replace in kind, the existing Type 3 guardrail should first be checked to ensure that the installation configuration meets the length of need criteria in the AASHTO Roadside Design Guide or current CDOT M Standard Plans. If Type 3 guardrail condition is such that it will function and safely perform as designed and the height is at least 26.5 inches following 3R work, the guardrail may remain in place. If guardrail would be less than 26.5 inches in height after the 3R work is complete, adjusting and resetting to a specified height of 29 +/- 1 inches may be an option under specific conditions. It is necessary to check to ensure that existing guardrail is in good condition before adjusting and resetting. If the height of guardrail will be less than 26.5 inches following 3R work, the following options are available:
Project Development Process Rev: June 29, 2020
2-31
1. Guardrail with a height less than 25 inches must be removed and replaced with31 inch MGS guardrail per CDOT M-Standards.
2. Guardrail with steel posts at a height 25 inches to less than 26.5 inches may bemodified by using additional predrilled bolt holes to raise block and guardrailassembly and reset to height to 29 +-/ 1 inches. If pre-drilled holes are present inW-beam rail, the rail shall be adjusted horizontally along guardrail run, so railsplice location is midspan between posts. Field drilling of steel posts or W-beamrail is not permitted, and only holes pre-drilled by the manufacturer shall be used.
3. Guardrail with timber posts at height less than 26.5 inches must be removed andreplaced with 31 inch MGS guardrail per CDOT M-Standards. Field modificationof timber posts in any kind is not permitted.
Raising, resetting and/or reuse of removed guardrail posts (steel or timber) in an attempt to attain acceptable guardrail height, in any manner, is not permitted. Consideration must be given to condition of assembly hardware (bolts, nuts) and guardrail components (blockouts, metal W-beam sections) when choosing to leave in place or modify. Replacement of hardware or individual blockouts and/or W-beam guardrail sections may be necessary to ensure overall integrity of guardrail system.
When completing the CDOT Form 463 Design Data in SAP, the designer should provide a detailed description of the barrier elements that do not meet current standards. The description should appear either in the comments section of Section 8, Safety Considerations or in Section 13, Remarks where additional text can be added.
Barrier installations should use the standard configurations as shown in the CDOT M Standard Plans. For situations not addressed in the CDOT M Standard Plans, barrier installations will need to be designed in accordance with the AASHTO Roadside Design Guide. Designers are to include the barrier design calculations as part of the project file. For those barrier designs that are project specific and different from the M Standard Plans, designers need to send the proposed design into the Standards and Specifications Unit for review and comment. Allow 2-3 weeks within the project schedule for this review.
Substandard existing guardrail end sections on all Interstate highway projects and on all National Highway System projects with a design speed of at least 45 miles per hour and an average daily traffic of 6,000 or more are to be replaced.
January 31, 2013 Project Development Process
2-31a
1. CDOT Cable Barrier Guide2. AASHTO Roadside Design Guide3. CDOT Roadway Design Guide, Chapter 204. AASHTO Manual for Assessing Safety Hardware (MASH) 2009
Replace them with end treatments passing the National Cooperative Highway Research Program Report No. 350 criteria or AASHTO Manual for Assessing Safety Hardware (MASH) 2009. When possible replace substandard end treatments on other roadway systems.
Additional References
Rev: June 29, 2020
Project D
2.10
Bicycle arecreatiodesign pproper pnew or r
CDOT Pneeds otranspor
Coloradany roadother roathat in spedestriexclusivtranspordesignatpractica
Consideschools
The Resfacilitiesreview oDesign G902.0 Shand attelocationsto be adrequiredMUTCD
Bicycle aAmericacrosswa(ramps)
Developme
BICYC
and pedestonal purposphase, bothplacement areconstruct
Policy Direcf bicyclists rtation facili
o statutes rdway unlesad users. ome mannean travel, o
ve use of bicrtation is anted bike lanl.
eration for pand parks.
sident Engin on new co
of CDOT PrGuide - Chahoulder Po
ention must s. For 3R t
ddressed acd to addressD, Section 6
and pedestans With Disalks, overpa, and acces
ent Process
CLE AND
trian facilitieses. When h safety andand design ion projects
ctive 1602.0and pedesities as a m
recognize bs specificalBicycle ander is specifor both, regcycles, pedn important nes and sho
pedestrian a
neer shall eonstruction arocedural Dapter 14 Bilicy. Thesebe paid to
type projectccording to s accommoC.01.
trian facilitiesabilities Acasses and uss ramps fo
s
D PEDES
es are of grthese facil
d efficiency of these fa
s.
0 Bikes andtrians in the
matter of rou
bicycles as lly prohibited pedestriaically desigardless of w
destrians, oconsideratoulders, are
and bicycle
evaluate theand recons
Directive 16icycle and Pe facilities atheir presets, the desiPD 1602.1
odations for
es should cct requiremunderpasseor persons w
2-32
STRIAN
rowing impoities are noof the shar
acilities is an
d Pedestriane planning, utine.
vehicles. Aed and havean facilities a
nated as bewhether sur both. Shaion. On-roae viable opt
design is e
e options fostruction pro02.1 Bike aPedestrian are an integence in ruragn of pedes. Construc
r bicycles a
comply withments, includes, traffic cowith disabil
FACILIT
ortance natot incorporared roadwan important
ns requiresdesign, an
As such, bice all the rigare portioneing open tch facilitiesared bicyclead bicycle ftions when
especially im
or providingojects. Theand PedestrFacilities, a
gral part of tal areas as wstrian and b
ction projecand pedestr
the latest dding requireontrol featuities. Curb
Ja
TIES
tionally for cated or consay can be imt element o
s CDOT to ind operation
cyclists arehts and ress of a road to bicycle trs are designe use with ofacilities, suseparate fa
mportant in
g bicycle ane evaluationtrian, CDOTand CDOT the roadwawell as urbabicycle faci
ct Traffic Corians as ca
design stanements for res, curb cu cuts (ramp
anuary 31, 2
commuting sidered in tmpaired. Tof design on
nclude the n of
e allowed tosponsibilitieor pathway
ravel, ned for the other modeuch as acilities are
n areas clos
nd pedestrian will includT Roadway Policy Dire
ay environmanized lities will ne
ontrol Planslled for in th
ndards and sidewalks, uts, lightingps) and othe
2013
and he he
n all
o use es of y
es of
e not
se to
an de
ective ment,
eed s are he
g er
January provisionsidewalkregardin
Accordinpedestriand conpersonsshould b
Where cwith mot
Where revaluateTraffic EM-614-1
Replacebicyclist
The scofacilitiesor reconvariancebicycle fDesign G
GuidelinFacilitiesof the RHighwayfunded pprojects
For Hydrefer to
Addition1. 23 C
y 31, 2013
ns for persoks. See pang complian
ng to Title 2ans and bicstruction of with disab
be given to
current or ator vehicle
rumble striped accordinEngineering1 for rumble
ed and rehas and pede
ping docum, and the F
nstruction pes for bicycfacilities shoGuide.
nes are in ths, the AASHoadway Deys and Streprojects, an.
raulic DesigCDOT Drai
nal RefereCFR Part 65
ons with disragraph 4 i
nce and con
23 of the Cocyclists shof federal aidilities shall state-funde
nticipated ptraffic, ever
ps are propong to the CDg. If the dece strips sha
abilitated brestrians whe
ment shouldorm 463, Drojects, thele and pedeould be doc
he AASHTOHTO Guideesign Guideeets. Thesend it is reco
gn of drainainage Desig
nces: 52, Pedestr
sabilities arn Section 8nsulting the
ode of Fedeould be gived highway pbe consideed projects.
pedestrian ry effort sha
osed on proDOT Roadwision is madll be followe
ridge decksere they are
d discuss aDesign Datae Resident Eestrian facicumented i
O Guide fore for the Dee, and the Ae design gummended t
age structugn Manual.
ian and Bic
2-33
re required 8.01 for infoe CDOT AD
eral Regulaen full consprojects. Tered on all p.
or bicycle tall be made
ojects, the eway Designde to instaled.
should be e permitted
pplicability a, should doEngineer shlities. The n accordan
r the Develovelopment
AASHTO Pouidelines withat local a
res under B
cycle Accom
Proj
on all projeormation onDA Coordina
ations the sideration dhe special projects. T
traffic presee to minimiz
effects to bn Guide, Chl rumble str
reconstrucd.
of providingocument thhall documeinability to
nce with Ch
opment of Bof Pedestriolicy on Gell be used ogencies us
Bicycle and
mmodations
oject Develo
ects involvinn making deator..
afe accommuring the deneeds of thhe same co
ents a potenze the confl
bicyclists shhapter 20 – rips, CDOT
cted to acco
g bicycle anese decisioent design provide ped
hapter 14 of
Bicycle andrian Facilitieeometric Deon all state se them for
d Pedestrian
s and Proje
opment Pro
ng curbs orecisions
modation oevelopmenhe elderly aonsideratio
ntial confliclicts.
hould be Safety and
T Standard
ommodate
nd pedestrions. For nedecisions adestrian anf the Roadw
d Pedestrianes, Chapteresign of or federallylocally fund
n Facilities,
ects
ocess
r
of t
and n
ct
d Plan
ian ew and nd way
n r 14
y ded
,
Project D 2. Tran
http:/3. CDO
Unde4. CDO
Disa5. Ame6. FHW7. CDO8. CDO9. Flexi10. The 11. Manu12. Pede13. Ame14. Pede
http:/15. CDO16. Peds
http:/17. ITE B
http:/18. Acco
DOTInfrahttp:/desig
Developme
sportation //pubsindex
OT Proceduerpasses an
OT Policy Dbilities ricans With
WA Region 8OT M StandOT Roadwayibility in HigNational Biual on Unifoestrian and ricans with
estrian and //www.bicyc
OT Bridge Dsafe: Pede//www.walkBicycle and//www.ite.o
ommodatingT Policy Stastructure //www.fhwagn.cfm
ent Process
Research Bx.trb.org/vie
ural Directivnd Overpasirective 605
h Disabilitie8 Commen
dard Plans y Design G
ghway Desiicycling andform Traffic
Bicyclist InDisabilitiesBicycle Inf
clinginfo.orDesign Man
strian Safekinginfo.orgd Pedestrianrg/councilsg Bicycle antement Inte
a.dot.gov/en
s
Board, TRBew.aspx?id=ve 507.1, Stsses 5.0 Compre
s Act Handtary and Te
Guide, Chapign – FHWAd Walking SControl De
ntersection s Act Accesformation Cg/engineerual, Sectio
ety Guide an/pedsafe/ n studies 19/pedbike/pund Pedestregrating Bic
nvironment
2-34
B 959 - Ped=216854 tandards fo
ehensive Ac
dbook ext, Section
pter 14 BicyA-PD-97-06Study – FHWevices for SSafety Indic
ssibility GuiCenter ing/ n 2.2.7 Bicynd Counter
996 - 2005ublications.ian Travel: cycling and
t/bicycle_pe
estrian and
or Rest Area
ccessibility
n 14, ADA A
ycle and Pe62 WA-PD-94-
Streets and ces, 2006 delines (AD
ycle Railingrmeasure S
.asp A RecommWalking in
edestrian/g
Ja
d Bicycle Fa
as, Pedestr
for Person
Accessibility
edestrian Fa
-023 Highways
DAAG)
g Selection Sy
mended Appnto Transpo
uidance/de
anuary 31, 2
acilities
rian
ns with
y Guideline
acilities
(MUTCD)
ystem
proach A Uortation
esign_guida
2013
es
US
ance/
January
2.11
The purprunoff, thof desigapplicab
The desthe magthe drainsedimen
Design othe CDOCDOT E
The Hydlocationworking identify fsignificaprotectiodrainagedrainage
Routine completreviewed
HydrauliCDOT Dhas beecompletPlanninglitigation
Proceduthe Drai
y 31, 2013
HYDRASTOR
pose of hydhe best locaned drainag
ble to all CD
sign of highwgnitude and nage facilitint control, w
of drainageOT DrainagErosion Con
draulics Eng, and size, with the Enfloodplain n
ant encroacon, storm rue structurese features s
designs, sued by a Red by the Re
ic reports aDrainage Den made. If e written asg/Environmn occurs, an
ures for the inage Desig
AULIC DMWATE
draulic desiation and age systems
DOT project
way drainafrequency es. Hydrau
water quality
e features oe Design Mntrol and St
gineer is reas determinnvironmentneeds, and hments. Tunoff, and as. Undergroshould be id
uch as culvsident Eng
egion Hydra
and documeesign Manuf environmessessment
mental Manand in case d
design of pgn Manual.
DESIGNER)
gn is to detadequate sizs. Erosion cts.
ge structureof storm ru
ulic design y, and storm
on transportManual, the tormwater Q
esponsible fned by calcal Programto accommhe structureany other faound utilitiedentified an
verts or smaineer familiaulics Engin
entation shoual as evideental factorsshould be
ager. Repodesign mod
pipe culvert Erosion co
2-35
(EROSI
termine theze of drainacontrol and
es requiresunoff and a includes mmwater ma
tation projeCDOT Pip
Quality Con
for determinculations an
ms staff to asmodate floode design wiactors involves in the vicnd located b
all concretear with minneer.
ould be comence that a s are affecteprepared a
orts and docdifications b
ts, CBCs, aontrol proce
Proj
ION CON
e magnitudeage facilitie
d stormwate
s a hydrologhydraulic a
methods andanagement
cts will be de Type Sel
ntrol Guide.
ning major nd field inspssess envirdplain requill consider ved in the dcinity of exisby the Regi
e box culvernor structure
mpleted in acompetented by the h
and submittecumentatiobecome nec
and bridge hedures are
oject Develo
NTROL
e and freques, and hyder managem
gic analysisanalysis to ld practices on projects
done in acclection Guid.
drainage stpections. Tronmental n
uirements, ielevations
design of hysting and pion.
rts (CBCs),e hydraulic
accordancet and respohydraulic deed to the Rn are essencessary.
hydraulics aaddressed
opment Pro
AND
uency of storaulic efficiement is
s to determlocate and for erosion
s.
cordance wde, and the
tructure typThis involveneeds, to ncluding an, scour, eroydraulic
proposed
, can be s, and will b
e with the onsible desiesign, a
Region ntial in case
are outlined in the Eros
ocess
orm ency
ine size and
with
pe, es
ny osion
be
ign
e
d in sion
Project D Control during th
When thwith the is capabsuch as than 48
The Resnecessacompletresponsrequiremcompletwill scheadvertisthe hydrinto the
Addition1. 23 C2. CDO
Developme
and Stormwhe project s
he hydrologRegion Hy
ble of desigirrigation, sinches in d
sident Enginary data to ted prior to ible for ens
ments of theed, the PM
edule the soement dateraulic desigplans.
nal RefereCFR Part 65OT Drainage
ent Process
water Qualiscoping pro
gy predictionydraulics Enning. The storm drain
diameter.
neer will prthe Region the Field In
suring that pe CDOT Pip will use enoil and watee. Upon finan informatio
nces: 50, Bridges,e Design M
s
ity Guide. Hocess.
ns are comngineer, wilHydraulics s, MS4 pon
ovide surveHydraulics
nspection Rpipe type sepe Type Sengineering jer testing toal design coon will be s
, StructuresManual
2-36
Hydraulic d
pleted, the l decide whEngineer w
nds, and all
ey, structurs Engineer. Review. Theelection is c
election Guiudgment to
o ensure coompletion, asent to the R
s and Hydra
design need
Resident Ehich structuwill design tl standard d
re cross-sec Preliminar
e Project Maconducted ide. After tho determineompliance wand prior toResident E
aulics
Ja
ds will be de
Engineer, inures the Resthe special drainage st
ctions, and ry designs anager (PMpursuant to
he preliminae sampling with the proo the Final Ongineer for
anuary 31, 2
etermined
n conjunctiosident Engistructures,
tructures la
other should be
M) is o the ary designslocations a
oject Office Revier incorporat
2013
on ineer rger
s are and
ew, ion
January
2.12
Designeon enginmaterialrequire tcompetitanalysisLocal Ag
CDOT hacceptafactors. and poliMemoraupdatedtheir prowebpagDocumedocs/cdo
Residenon a speengineeand corrand hydchoose tin applicConstruAny pipeaccordaaccepta
All desigletter pla
y 31, 2013
CONSMATECROS
ers will consneering ands for considthat State Dtion for pric
s for considegency proje
has developbility of alteThe Pipe Mcies regard
andum, Febd as changeojects. The e on the De
ents” at: httpot_pipe_se
nt Engineersecific projecring requirerosion), soilraulic charathe final pip
cable sectioction and Se that meetnce with thble for all p
gn decisionaced in the
IDERATRIALS FS DRAIN
sider all avad economicderation incDOT’s allowcing when pering alternects receivin
ped a Pipe ernative pipMaterial Selding the selebruary 1984es occur an
CDOT Pipesign and Cp://www.colection_gui
s will selectct after balaements sucl conditionsacteristics ope material ons of the CStandard Spts the corroe Contract
projects as d
s regardingproject file
TION OFFOR CUNS (UND
ailable pipec analysis aclude concrw the use ofperformancenative pipe ng federal a
Material Sepe materials
ection Policection of pi
4. The CDOd designerse Material S
Constructioloradodot.inde/view .
t the allowaancing the ach as durabs, fill heightsof pipe matfrom the o
CDOT Standpecial Provsion and abis expected
described a
g pipe mate. Copies of
2-37
F ALTERLVERTSDERDRA
e product ms part of th
rete, metal, f alternativee is deemematerials isaid funds.
election Pols based on cy replacespe materia
OT Pipe Mats should staSelection Pn Support pnfo/busines
able pipe malternative u
bility, enviros, need for erial insideptions provdard Specifisions as mbrasion crited to have aabove.
erial type sef all selectio
Proj
RNATIVES, STORAINS AN
aterials thae project deand plastic
e pipe mateed to be equs required f
licy that is tapplication
s all previoul including tterial Selecay current o
Policy can bpage underss/designsu
material optiouse of pipe
onmental cowater tight surfaces.
vided in the fications fo
modified for eria in this
a 50-year se
election muon letters a
oject Develo
E PIPE RM SEWEND SIDE
at are judgeesign. Avac pipe. Federials to prouivalent. Thfor all CDOT
to be used tn, locale, anus procedurthe Chief E
ction Policy on the lates
be found onr “Miscellanupport/desig
ons for eace materials bonsiderationt joints, slopThe ContraContract a
r Road andthe particupolicy and ervice life a
st be documare to be se
opment Pro
ERS, ANDRAINS
ed acceptabailable pipe eral regulat
omote he engineerT projects a
to evaluatend regional res, guideli
Engineer's will be
st revisionsn the CDOTneous Desiggn-
ch installatiobased on ns (abrasiopes of inveractor will
and as specd Bridge lar project. is installed
and is thus
mented andent to the Ar
ocess
ND S)
ble
tions
ring and
e
nes,
s for T gn
on
n rts,
cified
in
d a rea
Project D Engineebeing m
All excemust be
Addition1. CDO2. CDO3. FHW
Developme
er for guidanade.
ptions to th approved
nal RefereOT DrainageOT Pipe MaWA website:
ent Process
nce and ve
he Pipe Matby the Reg
nces: e Design Mterial Selec http://www
s
rification of
terial Selecion Program
Manual ction Policy w.fhwa.dot.g
2-38
f consistenc
tion Policy m Engineer
gov/constru
cy prior to f
require a Jr and the F
uction/cqit/c
Ja
final design
JustificationHWA.
culvert.cfm
anuary 31, 2
decisions
letter and
2013
January
2.13
The StatmaintenMaintenThe Mai
http://dtde.pdf
The Mairegardin
For projelocated wwith C.Rincluded
The Resor DepuReview,
Maintenabout hiareas whit. Mainhazardoalso havpersonn
MaintenMaintenguardraithe apprcontrol p
Maintenminutes
y 31, 2013
CDOT
te of Coloraance oversance Supeintenance S
dapps.color
intenance Sng the appro
ects on couwithin cities
R.S 43-2-13d in the proj
sident Enginty Superint the Field In
ance persogh-water leith surfacinntenance peous materiave valuable nel can help
ance requirance persoil, delineatoropriate typplan, snow
ance persoand incorp
MAINTE
ado is dividsight of statrintendent w
Section bou
radodot.info
Superintendopriate pers
unty roads os, maintena35. The city ject develop
neer shouldtendent, or nspection R
onnel have evel at draing and sub-ersonnel mls, undergroknowledge
p determine
rements foronnel duringors, fence, ae of materiremoval sh
onnel commporated into
ENANCE
ed into eighe highwayswho reports
undaries of
o/staticdata
dent for thesonnel to b
or city streeance is the
or county mpment proc
d contact thboth, for ap
Review and
valuable innage structbase probleay be familound tankse about cure stockpile l
r new desigg the desigand temporal specified
hould be dis
ments and co project pla
2-39
E INPUT
ht CDOT Ms. The Mains directly tojurisdiction
a/Download
e applicablee involved
ets includingresponsibilmaintenanccess.
he CDOT Mppropriate rd the Final O
put for projures, areasems, and loliar with site
s, rare vegerent and paocations an
gn elementsn. Particularary and ped for these iscussed wit
concerns shans as appl
Proj
T
Maintenancentenance Seo a Region n are indicat
ds/Statewid
e Section shin the proje
g some staity of the loce or Public
MaintenancerepresentatOffice Revie
ject designs with erosioocations whes along a
etation, andast landownnd material
s should bear elementsermanent eritems. Wheth the Main
hould be doicable.
oject Develo
e Sections fections havTransportated in a ma
eMaps/Mai
hould be coect develop
ate highwayocal entity inc Works se
e Section Stion at the Dew meeting
as they haon problemhere guardrproject that animal habners. Maint pit sites.
e discusseds of interestrosion BMPen designinntenance Su
ocumented
opment Pro
for ve a ation Directoap found at:
intSections
ontacted pment proce
ys that are n accordanction shoul
SuperintendDesign Scogs.
ave knowledms, roadwayrail has beet could contbitat. They tenance
d with t may includPs, along wg the trafficuperintende
in the revie
ocess
or. :
sBas
ess.
ce d be
dent oping
dge y en tain may
de with c ent.
ew
Project D The Resproject rrepresenwriting to
Addition1. CDO2. CDO3. CDO
(DSR4. Field5. Final
Developme
sident Enginreviews durntative shouo the Resid
nal RefereOT Plant MaOT Manual oOT ProceduR) d Inspectionl Office Rev
ent Process
neer will noring the prould review t
dent Engine
nces: aintenance of Maintenaral Directiv
n Review (sview (see S
s
otify the appoject develothe project eer.
Field Manuance Procee 512.1, Pr
see SectionSection 2.28
2-40
propriate Mopment proc
plans and
ual edures roject Scop
2.17 of this8 of this ma
Maintenancecess. The Mprovide com
ping and De
s manual)anual)
Ja
e Section peMaintenancmments at
esign Scopi
anuary 31, 2
ersonnel ofce the review
ing Review
2013
f all
or in
January
2.14
A field spropose
A field sresurfacreconstrrequiremrequiredadequatland acq
The full the startinitially pprojects
At the prused as Survey Rnotice ppropertydone on
The ResScopingEngineeThe Surfrom the
The Regsurvey o
1. Rs
2. Cth
3. Gth
4. E
y 31, 2013
FIELD
urvey is used limits.
urvey is uscing. A fieldruction, newments, or std when an ote field survquisition on
extent of tht of the fieldperformed w, project sc
roject scopa tool to en
Request shrior to the s
y. A presurvn the prelim
sident Enging Review to er should finrvey Requee Resident E
gion Surveyon highway
Research anurveys, ma
Conduct thehrough all s
Gain accesshe use of F
Establish gro
SURVE
ed to map
ually requird survey is w alignmenttructures to overlay projvey is essen
a project.
he project lid survey to within the acoping may
ing meetingnsure that ahould be a pstart of a suvey confereinary surve
neer is respdiscuss iss
nalize a surst is a prodEngineer a
y Unit or suprojects in
nd gather inaps, as-conse pre-surveysurvey activs to private orm 730, Pound contro
EY (FOR
the topogra
red whenevappropriatets, municipabe constru
ject includential to a pr
mits must beliminate m
anticipated pbe an exte
g, the Formall issues aproduct of turvey is reqence shouldey.
ponsible forsues relevarvey requesduct of the Dnd all the a
rvey consucluding the
nformation structed play conferencvities. property fo
Permission tols and XYZ
2-41
M 1217)
aphy of a pr
ver a projece when theral separate
ucted or extes slope flatroperly cons
be determinmultiple survproject area
ensive study
m 1217, Prere addressehe Design uired to obtd be condu
r including tant to any sst within 30 Design Sco
affected disc
ultant firm we following:
for a pre-suans, and infce to establ
or the purpoto Enter ProZ coordinat
Proj
)
roject within
ct consists ore is significe storm sewtended. A fttening or gstructed pro
ned by the veys and da. For newy of the are
eliminary Sued at the mScoping Retain permis
ucted prior t
the Surveysurvey requ
days of theoping Revieciplines.
will conduct
urvey confeformation frlish ground
ose of surveoperty. tes, install m
oject Develo
n the exten
of more thacant earthw
wer system field survey
guardrail insoject and is
Resident Euplicate eff
w or reconstea.
urvey Requmeeting, andeview. Suf
ssion to entto any fieldw
y Coordinatoirements. Te Design Scew, and incl
and docum
erence inclurom other e rules to be
eying, if req
monuments
opment Pro
nt of its
an minor work,
(MS4) y may be stallation. As required fo
Engineer prifort. Scopintruction
est, shouldd a draft fficient advaer any work being
or in the DeThe Residecoping Revludes input
ment the fie
uding existientities. e followed
quired, thro
s for use in
ocess
An or
or to ng is
d be
ance
esign ent view.
ld
ng
ugh
Project D
ri5. C
c6. S7. P8. F
aP
9. S
Addition1. CDO2. CDO
(DSR3. Mem
Profe4. For f
http:/
Developme
ght of way Compile XYontours on
Schedule anPrepare survFile the cont
nd file monProfessionaSign, seal, a
nal RefereOT Survey MOT ProceduR)
morandum oessional Enforms, see C//www.colo
ent Process
purchasesZ data on ta topograp
nd obtain a vey report, trol diagram
nument recol Engineers
and file the
nces: Manual ral Directiv
of Understangineers anCDOT on-liradodot.info
s
, and stakehe T-MOSS
phic map. review by aother requ
m in the surords with ths and Proferight of way
e 512.1, Pr
anding with nd Professioine forms lio/library/for
2-42
e parcels, anS computer
a professioired submitrvey plat dehe Coloradoessional Lany plans with
roject Scop
the Coloradonal Land Sbrary rms
nd easemer program f
onal land suttals, or botepository wio Board of Rnd Surveyoh the appro
ing and De
do State BoSurveyors (
Ja
ents. format and
urveyor. th if neededith the apprRegistration
ors. opriate coun
esign Scopi
oard of Reg(attached)
anuary 31, 2
produce
d. ropriate coun for
nty.
ng Review
gistration fo
2013
unty,
or
January
2.15
Value Edisciplinfor that fand prov
Value Efollowing
1. As
2. Ap
3. Cps
A Value million. project, under $4complexthat havdifficult trequirem
2.15.01
Life-
Majo
y 31, 2013
VALUE
ngineering ed team whfunction or vides the ne
ngineering g three bas
An organizepecialists k
A function oroduct, or s
Creative thinerforming fervice, or p
EngineerinA VE analyand lower i40 million, ixities, or eleve major strtechnical is
ments, com
Definitio
-cycle cost
or project
E ENGIN
is the systehich identifiservice; geeeded func
may be deic precepts
d review toknowing varriented appservice bein
nking whichfunctions atproduct.
ng (VE) anaysis often leimpacts to tit is a good ements thatuctures, cosues, exterpeting com
ons
t The toincludprojecway, pmaintetaxes,
A projof the millionTrans
NEERING
ematic appies the func
enerates altctions, reliab
efined in oths:
o improve various aspecproach to idng studied a
h uses recot a lower ov
alysis is reqeads to mothe travelinpractice to
t may beneomplex desirnal influenc
mmunity and
otal cost of es all of the
ct or item, inplanning, deenance, mo disposal, a
ect receivinfollowing c
n or more, oportation as
2-43
G (DURI
lication of rction of a prernatives thbly, at the lo
her ways, as
alue by usicts of the prdentify the eand the cos
ognized techverall cost o
quired for feney and timg public. A
o perform a efit from a Vign or consces and und stakehold
a project oe relevant cncluding iniesign, and odification, and salvage
ng Federal criteria: (1) Ior (2) it hass being “Ma
Proj
ING DES
recognized roduct or sehrough the owest over
s long at th
ng a multi-droblem beinessential fusts associa
hniques to or to otherw
ederally funme savings,Although no
VE on projVE analysisstruction, chnique or comer objective
r item over costs that otial acquisitconstructioreplacemee value as
financial asIt has an es
s been idenajor.”
oject Develo
SIGN PH
techniqueservice; estause of crea
rall cost.
he definition
disciplined ng studied. nctions of tted with tho
explore altewise improv
nded projec, a more coot required fjects that ha. Examples
hallenging cmplicated fues, etc.
its useful lioccur througtion costs (
on), operationt, demolitiapplicable.
ssistance thstimated cotified by the
opment Pro
HASE)
s by a multiablishes a wative thinkin
n contains t
team of
the system,ose function
ernate wayve the desig
ts over $40onstructible for projectsave s are projecconstraints,unctional
ife. This ghout life of(such as rigon, ion, financin
hat meets oost of $500 e Secretary
ocess
-worth ng;
he
, ns.
s of gn,
0
s
cts
f a ght of
ng,
one
y of
Project D
Proje
Prod
Valu
Valu
After produring a
1. G
2. A
3. Sre
4. E
5. D
Developme
ect
duct or ser
ue Enginee
ue Enginee
oject selecta VE analys
Gather infor
Analyze func
Speculate uequired fun
Evaluate the
Develop alte
ent Process
A portto conprelimA projsevera
rvice Any eoperaachievperfor
ring analyprojecmultidteam functiocost; (reduci
ring Job Pconduthe reanalyssolvinand go Involvearly iexperi
ion, the Jobsis:
mation;
ctions, wort
sing creativctions;
e best and l
ernatives in
s
tion of a hignstruct, reco
minary desigect may coal years.
lement of ation. In all ived at the lormance, ma
sis A systect, during thdiscipline teprovides reons safely, (2) improvining the time
Plan A systeucting a VE commendasis shall follg procedurovernmenta
ve FHWA anin the VE pience in the
b Plan cons
th, cost, pe
ve techniqu
lowest life-c
to fully sup
2-44
ghway that onstruct, orgn report oronsist of sev
a project fronstances, towest life-c
aintainability
ematic proche concept aam of perso
ecommendareliably, eff
ng the valuee to comple
ematic and analysis an
ations. The low widely res that areal agencies
nd CDOT Process. FHe requireme
sists of the
erformance,
ues to ident
cycle cost a
pported reco
a State or pr improve asr applicableveral contra
om concept the requiredcycle cost by, safety, a
cess of reviand designons not invations for: (ficiently, ane and qualiete the proje
organized nd assuringmethodolorecognizedused throu
s.
Project DevHWA and Pents of Valu
following p
, and quality
ify alternati
alternatives
ommendati
Ja
public auths described
e environmeacts or pha
t through md function sbased on rend esthetic
iew and ann phases, byvolved in the1) providing
nd at the lowity of the prect.
plan of actg the implemgy utilized f
d systematicughout priva
velopment BPDB have sue Enginee
phases that
y;
ives that ca
s;
ons; and
anuary 31, 2
ority proposd in the ental documses over
aintenanceshould be equirementscs.
alysis of a y a e project. Tg the needewest overalroject; and (
tion for mentation ofor any VE c problem-ate industry
Branch (PDignificant ring.
are conduc
an provide t
2013
ses
ment.
e and
s for
The ed ll (3)
of
y
DB)
cted
the
January
6. Pim
Post-anaoutcomeconduct
2.15.02
FHWA r
1. Epo
2. A
3. Pp
4. A
Any useregardlerequire C
A VE anthe preliabove. Adevelopdesign ocontractsmaller conduct
2.15.03
In additiCDOT aprojects VE analy
y 31, 2013
Present VE mplementat
alysis Job Pes of the aped in accor
Value E
requires a V
Each projecroject dever more that
Any other fe
Per MAP-21rojects..
A Value Eng
e of FAHP fuess of the aCDOT to pe
nalysis is reminary desAfter complment proce
or is prograts, an additiprojects or a VE analy
Value E
on to all proand other pu
where therysis, or the
recommention.
Plan activitipproved recrdance with
ngineering
VE analysis
t on the fedelopment, dt uses FAH
ederal aid p
, Value En
gineering an
unding on amount of FAerform mor
quired if thesign report oeting the re
ess, if the pmmed to beional VE anmultiple co
ysis is not a
ngineering
ojects descublic authorre is a high potential e
dations for
ies include commendath the policie
g Analysis
s on:
deral aid syesign, rightP funding;
rojects FHW
gineering a
nalysis is n
a Major ProAHP fundine than one
e establisheor environmequired VE roject is sue complete
nalysis is noonstruction allowed.
g Analysis
cribed in Serities (Locapotential fo
exists to imp
2-45
review, ap
the implemtions. Thesees stated by
Required
stem with at of way, anand
WA determ
analyses are
ot required
oject requireng that mayVE analys
ed scope amental docu
analysis atbsequently
ed by the letot required.contracts to
Recomme
ection 2.15.al Agencies)or cost saviprove the p
Proj
proval, repo
mentation ane post-anay FHWA.
an estimatend construc
ines to be a
e not requi
for design-
es that a VEy be used ois for a Maj
and estimateument meett this stage
y split into stting of mul. However, o avoid the
ended
02, FHWA ) to conducings in com
projects’ per
oject Develo
orting, and
nd evaluatilysis phase
ed cost (whction costs)
appropriate
red on desi
-build proje
E analysis on the projejor Project.
e of the prots the criterin the proje
smaller projltiple constrsplitting a p requireme
strongly enct the VE anmparison to rformance o
opment Pro
on of the es are
ich includesof $40 mill
e.
ign-build
ects.
be conductect. FHWA m
oject costs ria noted inect ects in finaruction project intonts of havin
ncourages nalysis on othe cost ofor quality.
ocess
s ion
ted, may
in
l
ng to
other f the
Project D Projectsrequiremfor impro
FHWA mencountdoes no
1. If3sreec
2. IfSfo
abc
When thproceedsatisfied
1. Acs
2. A2dp
2.15.04
For maxplanning(30–35 pproject daccepte
Developme
s involving cments, and oved value
may requireters instanct immediate
f a project th-year, or loubstantial cequired re-encourage oompleted V
f a project’sSection 2.15ollowing ap
. The proje
. A substa
. The chanabove thevaluatio
he design od to construd, or not nec
A project meonducted, aubstantial c
A project’s e.15.02, but ue to inflatirojects des
When s
ximum beneg or design percent) dedevelopmend and incor
ent Process
complex teccompeting by conduc
e a VE analces when thely proceed
hat met thenger, delaychange to tevaluation oor require aVE analysis
s estimated 5.02, FHWAply:
ect advanceantial changnge is detere criteria id
on of the en
f a project ction, the recessary, if:
et the criterand advancchanges in
estimated cwhen adva
ion, standasign or cont
hould a VE
efit, VE anaphase of a
esign. The Vnt activitiesrporated int
s
chnical issucommunityting VE ana
ysis to be che design od to constru
e criteria idey prior to adhe project’sof the envir
a new VE ans to be cond
cost initiallA will requir
es to a lettige occurs tormined to b
dentified in Snvironmenta
has been cequirement
ia identifiedces to a lettits scope o
ost initially ancing to lerd escalatioract.
E analysis
alysis shoula project, prVE analysiss. This will eto the proje
2-46
ues, challeny and stakealyses.
conducted if a project h
uction. In ac
entified in Sdvancing tos scope or dronmental dnalysis or aducted; or
y fell belowre a VE ana
ng for conso the projecbe the basisSection 2.1al documen
completed bt to conduct
d in Sectionting for con
or its design
fell below tetting for coon of costs,
be conduc
d be condureferably bes should beenable propect design w
nging projeceholder obje
if CDOT or has been cccordance w
Section 2.15o a letting fodesign is iddocument isan update to
w the criteriaalysis to be
struction. ct’s scope os for an incr15.02 whennt is perform
but the projet a VE anal
n 2.15.02, hstruction w
n; or
the criteria onstruction, , or minor m
cted?
ucted as eaefore the coe closely coposed VE rewithout conf
Ja
ct constrainectives offe
the public completed bwith Sectio
5.02 encouor constructdentified whs performedo the previo
a identified conducted
or design. rease in the
n the requiremed,
ect does nolysis is con
had a VE anwithout need
identified infalls above
modification
arly as practompletion oordinated wecommendflicting with
anuary 31, 2
nts, unique er opportuni
authority but the projen 2.15.02:
ntered a tion, and a hen the d, FHWA mously
in d when all th
e project coed re-
ot immediatsidered to b
nalysis ding any
n Section e the criterians to the
ticable in thof preliminarwith other ations to be or adverse
2013
ties
ect
may
he
ost
tely be
a
he ry
e ely
January impactinconstruc
2.15.05
To satisfand 23 Ccharacte
The usedesign oVE tech
The systof this m
The prod
1.
2.
3.
4.
5.
6.
7.
8.
For bridg
1. Inc
2. B
y 31, 2013
ng previousction sched
What chprocess
fy the requiCFR 627], teristics:
e of a multi-of the projecniques and
tematic appmanual.
duction of a
Project info
Identificatio
Backgrounother analyoperations
Documentadocumenta
Summariza
Documentathe time th
Documentainformationreporting;
The formalcompletion
ge projects
nclude bridgonstruction
Be evaluate
agency or ule.
haracterists?
irement to cthe analysis
disciplinaryct, with at le
d able to se
plication of
a formal wr
ormation;
on of the VE
nd and suppyses condu, constructa
ation of theation of the
ation of the
ation of thee report is f
ation of then to support
l written repn of the proj
, the VE An
ge substrucn material;
d based on
project com
ics need to
conduct a Vs process w
y team of ineast one inrve as the t
the VE Job
itten report
E analysis t
porting docucted on theability);
stages of tlife-cycle c
analysis co
proposed finalized;
proposed t the CDOT
port shall beject (as spe
nalyses mu
cture and s
n:
2-47
mmitments,
o be incorp
VE analysiswill incorpor
dividuals ndividual whteam’s facil
b Plan desc
outlining a
team;
umentatione project (e.
the VE Jobcosts that w
onducted;
recommend
and approvT and FHWA
e retained fecified in 49
st:
uperstructu
Proj
, the projec
porated in
s [as specifrate each o
ot directly iho is trainedlitator and c
cribed in Se
t a minimum
n, such as in.g., environ
Plan whichwere analyze
dations and
ved recommA’s VE prog
for at least 9 CFR 18.4
ure requirem
oject Develo
ct’s develop
the VE an
ied in 23 Uof the follow
involved in d and knowcoordinator
ection 2.15.
m:
nformation nmental, saf
h would inced;
d approvals
mendationsgram monit
3 years afte42); and
ments base
opment Pro
pment, or th
alysis
.S.C. 106(ewing
the planninwledgeable r;
01 Definitio
obtained frfety, traffic
clude
s received a
s, and relatetoring and
er the
ed on
ocess
he
e)
ng or in
ons
rom
at
ed
Project D
a
b
2.15.06
CDOT mshould nthey havqualifiedsufficienInternati
2.15.07
As direcGeneral
1. Eaa
2. Pd
3. Tim
4. Ma
CDOT’sprojects multi-ye
VE exam
The CDOstatus ofshall preeffectiveManageFHWA’s
Developme
. Engineerdesigns f
. Analysis
How ma
may employnot conductve an intered VE practitnt VE traininional as me
What ar
cted in 23 Cly, an acce
Ensures all analysis, incuthorities (i
Provides forocumentat
Tracks all Vmplemented
Monitors, annd VE prog
VE prograthat will be
ar Statewid
mples are a
OT Project f CDOT’s V
epare the Aeness of effer will subms VE websit
ent Process
ring and ecfor bridges;of life-cycle
ay consulta
y qualified Vt a VE analyest in the prtioners, expng, educatioeeting the re
re CDOT’s
CFR 627.5, ptable VE p
applicable cluding anai.e. Local A
r the timely ion of the V
E analysesd; and
nalyzes, andgram perfor
m, policies e subject to de Transpor
available fro
DevelopmeVE programAnnual VE Aforts to encoit the Annute.
s
conomic bas; e costs and
ants be us
VE consultaysis on projroject. It is sperienced inon, and expequirement
responsib
CDOT musprogram is
projects nolyses for ap
Agencies);
review, finaVE analysis
s that are co
d disseminarmance.
and proceda VE analy
rtation Impr
om the Area
ent Branch m and submAccomplishourage VE al Accomp
2-48
ses, taking
d duration o
ed to cond
ants to condjects (as spstrongly recn performinperience to ts for certific
bilities?
st establish one that:
oted in Sectpplicable pr
al dispositio recommen
onducted an
ates the res
dures will pysis early inrovement P
a Engineers
Manager wit it to FHWment Repoon federallishment Re
into consid
of project co
duct VE an
duct VE anpecified in Scommendedg and leadbe recognication.
and sustai
tion 2.15.02rojects bein
on, implemendations;
nd VE reco
sults of all V
provide for tn the proceProgram.
s in Project
will completWA. FHWAort including
aid projecteport to CD
Ja
deration acc
onstruction
nalyses?
alyses. ConSection 2.1d that consing VE studized by SAV
in a VE pro
2 will receivng administ
entation, an
ommendatio
VE analyse
the identificss to devel
t Developm
te an annuaVE Progra
g an assessts. FHWA VDOT and po
anuary 31, 2
ceptable
.
nsulting firm5.02) wher
sultants be dies, and haVE
ogram.
ve a VE ered by Pu
nd
ons that are
es conducte
cation of op the Stat
ment.
al report onam Managesment of theVE Programost results o
2013
ms re
ave
blic
e
ed
te’s
n the er e
m on
January
2.15.08
1. http:/2. Pre-C
y 31, 2013
Addition
//www.fhwaConstructio
nal Referen
a.dot.gov/veon Team (H
nces:
e HIPA-20)
2-49
Projoject Develoopment Proocess
Project D
2.16
Upon obassessemake ceheld to v
2.16.01
2.16.01
The Resproject. the manaffect SpAd date
2.16.01
The Resinvolvedthe prefethe overwritten dmade.
2.16.01
The Resnecessaetc.) in oupdatedthat the assessm
Developme
DESIGPLAN
bligation of ed against tertain respoverify that th
Design
.01 Targe
sident EnginAs the Proj
nagement opecialties U.
.02 Main
sident Engind on the proerred methorall project sdocumentat
.03 Revie
sident Enginary, at all morder to assd cost estim
Cost Estimment.
ent Process
GN PROJSTATUS
the project heir approp
onsibilities ahese respo
Phase Res
et the Curr
neer will beject Managf unexpecte
Units and th
ntain Good
neer will maoject. Persood for discuschedule. Ction, as rec
ew Project
neer will coajor projectsess unfore
mates, as remates Unit is
s
JECT MAS REVIE
funds, projpriate projecare met andonsibilities a
sponsibilit
rent Plann
e responsiber, the Resed changes
he overall p
d Commun
aintain gooon to personussing projeConversatioord of the d
t Cost Estim
oordinate ret milestone
eseen budgquested. Ins provided c
2-50
ANAGEEW
ject activitiect phase. Dd that perioare met. the
ies
ned Ad Dat
ble for meetsident Engins to the schroject delive
nications
od communn communicect issues, ons must bediscussion a
mates
evisions to ts (Field Insetary need
n addition, tcurrent proj
MENT A
es may comDuring this podic Region e following t
te
ting the Curneer will behedule, incluery by the a
ications witcation (teleespecially
e followed uand any de
the project spection Res. Specialty
the Residenoject cost es
Ja
AND REG
mmence anphase, it is Plan Statutasks will b
rrent Planne responsibuding thoseapproved C
th the Specephone or fathose whicup with emaecisions or c
cost estimaeview, Finaly Units will nt Engineerstimates for
anuary 31, 2
GION
d charges important t
us Meetingse complete
ed Ad datele for e that couldCurrent Plan
cialty Units ace to faceh could affeail or other commitmen
ate, as l Office Revprovide
r will ensurer review an
2013
to s are ed:
e of a
d nned
) is ect
nts
view,
e d
January
2.16.01
The ResRegion is determthe chanincludingrequire areflect th
2.16.01
The ResCurrent BusinesindividuacontribuCurrent Specialt
2.16.01
The Regor rejectand the will provThe issutheir pro
2.16.01
The ResprogresscommonUnit withupdate sMeeting
y 31, 2013
.04 Conv
sident EnginProgram Emined, the nge(s). Chag the time ra new budghese impac
.05 Discu
sident EnginPlanned Ads Manager als needs toting issuesPlanned Ad
ty Units ass
.06 Comm
gion Businetion to a chaContracts a
vide a documues will be rogress may
.07 Upda
sident Engins in the projn milestonehout prior dshould refles, as detail
vey Scope o
neer will sungineer for Resident Eanges that required forget request cts in the pr
uss Any Po
neer will bed date with and the Re
o occur as . The Residd date chansociated wit
municate A
ess Manageange in theand Agreemment summreflected thbe monitor
ate Workin
neer will upject activitie
es or the Cuiscussion w
ect all informed below:
or Budget
ubmit any capproval. Wngineer muaffect the b
r budget acor STIP/TI
roject’s wor
otential Im
e responsibthe approp
egion Transsoon as the
dent Enginenge and coth the proje
Any Decisi
er will comme Current Plments unit fmarizing therough chanred.
ng Schedul
pdate the wes. Changeurrent Plannwith and apmation curre
2-51
Changes
hanges in tWhen a chaust inform abudget or Stions or STP amendmking sched
pact on Ad
ble for discupriate Regiosportation De Resident eer will docmmunicate
ect.
ions on Ad
municate thlanned Ad dfor trackinge issues whnges to the
le
working schees to the woned Ad dateproval by thent at the ti
Proj
the project ange in proall membersSTIP/TIP muTIP/TIP amements, the R
ule.
d Date
ussing any pon ProgramDirector. CoEngineer is
cument the e these deta
d Date
he final decdate, to the purposes.
hich supporproject wo
edule montorking schee will not behe Residenime of any
oject Develo
scope or buoject scope s of the proust be consendments.
Resident En
potential chm Engineer,ommunicatis aware of reasons forails to all af
ision, regare Chief Eng
The Residrt the schedrking sched
thly to reflecedule whiche made by nt EngineerRegion Pla
opment Pro
udget to theand/or bud
oject team osidered, If the chang
ngineer will
hanges to th, the Regionion with thethe r the requeffected staff
rding approgineer, OFMent Engine
dule changedule so that
ct accurateh affect any Specia. This mont
an Status
ocess
e dget of
ges
he n ese
sted f and
oval MB, eer e. t
e
alty thly
Project D 2.16.02
Each ReinformatThese mfrequentindividuatechnica
The RegEngineethese mindividua
1. A
2. R
3. E
4. R
5. U
6. B
7. H
8. T
9. B
10. M
11. M
All Progbetter unon the n
Region Residendetermin
In order recommRegion thorough
1. C
Developme
Region
egion will hotion exchan
meetings mutly at the disal Project Sal detail and
gion Plan Sers and will eeting shouals are reco
All Program
Resident En
Environmen
Right of Way
Utilities
Bridge
Hydraulics
Traffic
Business Of
Materials
Maintenance
ram Enginenderstand t
needs of the
Plan Statusnt Engineer ned approp
to provide mended to b
Plan Statush review of
Current Proj
ent Process
Plan Statu
old a Regionge and to aust be heldscretion of
Status meetd assessme
Status Meetreview the uld be moreommended
Engineers
ngineer
tal
y / Survey
ffice
e
eers shouldthe Region’e full region
s Meetings or with all
priate by the
meaningfue complete
s Meeting. Weach proje
ject Budget
s
us Meeting
on Plan Staassess the at a minimeach regiotings that aent.
ing should progress o
e on criticalto attend t
d attend the’s activities
n.
can be conResident Ee Program E
l informatioed by each With the fol
ect manage
t
2-52
atus Meetingstatus of bo
mum of evern. These mre often he
be facilitateof projects inl project dehe Region
e entire Regand to mak
nducted witngineers frEngineers.
on at these Resident Ellowing infod within the
g which wiloth design ry two mont
meetings dold more fre
ed by the Rn each Protails. At a mPlan Status
gion Plan Ske better re
h schedulerom a respe
meetings, aEngineer anormation, the residencie
Ja
l serve to faand constrths, but can
o not take thquently and
Region’s Program area.
minimum, ths Meetings
Status Meetesource dec
ed time slotsective Prog
a Project Snd made avhis report wies:
anuary 31, 2
acilitate ruction projen be held mhe place of d involve m
ogram . The focushe following:
ing in ordercisions bas
s for each ram Area, a
tatus Repovailable for till allow for
2013
ects. more
more
of g
r to sed
as
ort is the a
January
2. D
3. D
4. In
Discussproject sallocatio
Prior to status ofshould cUpdatedproject.
Specialtupdatedin PhaseprovisionestimateSpecialtdecision
The RegResidenrequiredto the pr
Involvemto be adEngineeresource
y 31, 2013
Dates of Sch
Dates of Act
nitial Planne
ions at the schedule, hon of resour
these meetf their proje
come to thed working s
ty unit sched as necesse I will be bns for chanes, the estimty Unit manns that may
gion Plan Snt Engineersd. All changroject team
ment of the djusted to mers and affees to ensur
heduled Pro
tual Project
ed, Current
Region Plahave fiscal irces.
tings, the Rects with theese meetingchedules a
dules, worksary by specased on the
nge, and idemates will bagers will kaffect thes
Status Meets an opportes will be uand Progra
Program Emeet projectected Specie that key r
oject Milest
t Milestones
t Planned a
an Status Mmpacts, inv
Resident Eneir staff. Thgs preparednd work-ho
k-hour estimcialty unit me best inforentification be reviewedkeep the Rese estimates
ing discusstunity to upupdated in tam Enginee
Engineer wit milestonesalty Unit maregion prior
2-53
tones
s
and Schedu
Meetings shvolve issues
ngineer andhe Residentd to discussour estimate
mates, and managers. Trmation avaof assumptd for modificesident Engs for the sp
sions with thdate milestthe workinger, as they
ll be necesss. In some anagers wirities are pr
Proj
uled Ad Dat
ould centers of risk or
d Specialty t Engineer as the latest es should b
project cosThe prelimiailable at thtions, shoucation as thgineer inforpecialty port
he specialtytone dates,g schedule are made.
sary if speccases, all oll need to m
roperly add
oject Develo
tes
r on issues require a c
Units shouland Speciaproject info
be available
st estimatesinary estima
he time. Althld be a parthe project prmed of anytion of the p
y units shou activity duand will be
cialty unit reof the Regiomeet and diressed.
opment Pro
that affect change in th
ld discuss talty Units ormation. e for each
s will be ates providhough t of the origprogresses.y activities oproject wor
uld allow thrations, etccommunic
esources neon Programiscuss
ocess
the he
the
ed
ginal . The or rk
he c. as cated
eed m
Project D
2.17
The Fielconstrucis held inInspectiorequiredconcludespecific
The follothe FieldPlans, Steam.
2.17.01
The Fiel
2.17.02
The follo
2.17.02
1. PS
2. P
3. JjuJsfe
2.17.02
1. Fo
2. E
Developme
FIELD
ld Inspectioction plans n an office on Review
d items and e all unresocriteria and
owing instrud InspectionSpecification
Authorit
ld Inspectio
Require
owing items
.01 Scop
Preliminary Section 2.05
Preliminary
ustification ustified prioustificationsafety effecteatures con
.02 Envir
Form 128, Cther approp
Every projec
ent Process
INSPEC
on Review (that signifiemeeting enplans are pdetails of a
olved issued direction t
uctions estan Review mns, and Est
ty
on Review w
ed Items
s are requir
ing, Budge
Form 463 -5 Design Da
alignment d
for variancr to being is for variants on the hignsidered. Se
ronmental
Categorical priate clear
ct requires a
s
CTION R
(FIR) is intees the end onvironment preliminary all salient fes identifiedthat are to b
ablish the pmeeting. Thtimate (PS&
will be initia
red prior to
eting, and
- Design Daata.
data.
ces: Varianncluded in
nces are to ghway facilee Section
Clearance
Exclusion Dance docum
an environm
2-54
REVIEW
ended to beof the prelimwith an optin nature, b
eatures. Thduring pre
be used in t
procedures hese instruc&E) are dev
ated and sc
the Field In
Planning
ata with saf
nces to desithe Field Inbe based ulity, alternat2.05
e Documen
Determinatment. See S
mental clea
e the on-siteminary destional field tbut still mushe Field Ins
eliminary dethe final de
preparatoryctions applyveloped by
heduled by
nspection R
fety require
ign standarnspection Rupon analystives consid
nt
tion showinSection 3.0
arance of so
Ja
e review of ign phase. trip to visit tst contain aspection Reesign and toesign.
y to and fory to all projethe Reside
y the Reside
Review:
ments, if av
rds must beReview plansis of operadered, and
g clearance02.
ome type.
anuary 31, 2
preliminaryOften, the the site. Fi
applicable eview is helo establish
r the conduects on wh
ent Enginee
ent Enginee
vailable. Se
e identified ns. ational and
mitigation
e activities
2013
y FIR eld
d to the
uct of ich
er's
er.
ee
and
or
January
3. Ps
4. RC
2.17.02
1. Ids
2. Cs
2.17.02
1. S
2. F
2.17.02
1. TaW
2. Tcos
2.17.02
Existing available
2.17.02
A prelimReview.
2.17.02
1. IdP
y 31, 2013
Projects not ign-off.
Resident EnCJ20N in SA
.03 Traff
dentificationhould be de
Complete trahould be av
.04 Mate
Soil survey s
Final stabiliz
.05 Right
The assessovailable rig
Way Manag
The consultaompleted ewnership mhould be pr
.06 Utilit
utility infore. The Reg
.07 Hydr
minary hydra
.08 Wetl
dentificationPlanning/En
eligible for
ngineer canAP under C
fic
n of detourseveloped p
affic data, available, if r
erials
should be c
zation plan
t of way
or’s parcel ht of way iner. All nec
ant selectioearly to allowmap. Accurrovided prio
ties
mation, incion Utility E
raulics
aulic report
ands
n and schednvironmenta
r Programm
see if enviCustom Fiel
s and the prior to the F
accident darequired.
completed.
should be p
maps, ownnformation essary tem
on process w the consrate locationor to the Fie
cluding irrigaEngineer sh
or design s
duling of weal Manager
2-55
matic Catego
ronmental ds, then En
roposed preField Inspec
ata, safety re
provided.
ership list, should be p
mporary eas
for right of ultant time n of all exiseld Inspecti
ation ditchehould resea
should be p
etland map(see Sectio
Proj
orical Exclu
clearance invironmenta
reliminary cction Revie
report, and
old right of prepared fo
sements mu
way work sto complete
sting right oion Review
es and watearch utilities
provided pr
pping by theon 3).This i
oject Develo
usions requ
is completeal tab.
constructionew.
turning mov
way plans,or review byust be ident
should be ine the prelim
of way and pw.
er rights, shs.
ior to the F
e Region item is not
opment Pro
uire FHWA
e through
n-phasing p
vements
, and other y the Right tified.
nitiated or minary property lin
hould be
ield Inspec
required pr
ocess
plan
of
es
tion
rior
Project D
toin
a
b
2. Atheda
2.17.02
1. Asth
2. Ifmo
2.17.02
1. Tb
2. Fs
3. Tc
2.17.03
Three caInspectio
2.17.03
1. SAto
Developme
o the Field nformation a
. Before thDevelopmcheck wiManager
. The Regthe Envir
Avoidance ohe U.S. Armffective Febesign procevoidance.
.09 Surve
A complete hould be cohe design to
f right of wamarkers mu
wnership m
.10 Prelim
The Field Inelow in sec
FIR plans shalient featu
The Engineeurrent pricin
Included
ategories oon Review
.01 Requ
Scoping, buA title sheetopography
ent Process
Inspection available as
he Environmment can sth the Resir for projection Planninronmental P
of wetlands my Corps ofbruary 7, 19ess where w
ey
survey, incompleted ao begin.
ay is involvest also be t
map to begi
minary Co
spection Rection III, ma
hall containures.
ering Estimng.
d Categori
f items (reqplans:
uired on al
dgeting and, typical secand utilities
s
Review, hos possible.
mental Progtart field madent Engint scope, terng/ EnvironPrograms o
is stressedf Engineers990. Desigwetland are
luding topond tied to C
ed, aliquot stied to CDOn.
st Estimat
eview plansay not apply
all the app
ates and M
es
quired, desi
l plans
d planning:ctions, genes, proposed
2-56
owever, it is
grams officeapping, theeer or the R
rmini, detoumental Man
office.
d by the Envs in their Migners must eas are so t
ography, utiCDOT’s sur
section cornOT’s survey
te
s are prelimy to speciali
plicable item
Market Analy
ired and op
eral notes,
d alignment
s desirable
e in the Dive EnvironmeRegion Pla
urs, and thenager will s
vironmentaitigation Meknow earlythe sites ca
lities, and ervey contro
ners, propey control net
minary in naized projec
ms and prel
ysis Unit is
ptional) are
plan and pts, slope ca
Ja
to have as
vision of Traental Progrnning/Envir
e project plasubmit the i
al Protectionemorandumy in the scopan be analy
existing mol network to
erty pins, antwork to all
ature. The ct plans.
liminary det
available t
included on
profile sheetatch points,
anuary 31, 2
much of th
ansportatioams office ronmental an sheets.nformation
n Agency am of Agreemping and
yzed for
onumentatioo allow wor
nd right of wow work on
items inclu
tails of the
to assist in
n Field
ts with exisprofile grad
2013
e
n will
to
and ment
on, rk on
way n the
ded
sting des,
January
gd
2. E
a
bcd
3. T
ab
4. S
ab
5. M
a
6. R
a
7. U
ab
8. O
abcd
2.17.03
The Fielfor the s
1. P
2. P
2.17.03
The Fielavailable
y 31, 2013
round line, rainage pla
Environmen
. Mappingstaff. ThInspectio
. Prelimina
. Location
. Initial siteidentified
Traffic
. Conceptu
. Traffic vo
Structure
. Bridge ge
. Major str
Materials
. Soil profi
Right of way
. Existing
Utilities
. Identifica
. Names o
Other
. Prelimina
. Prelimina
. Special d
. Driveway
.02 Desir
ld Inspectioscheduled F
Preliminary
Preliminary
.03 Optio
ld Inspectioe at the tim
cross sectan, access
tal
of any exishis will allowon Review mary mitigatios of environe assessmed.
ual construolume data
eneral layoructure cros
ile and stab
y
and propos
ation of impof utility com
ary layouts ary estimatedetails and ys and field
red items
on Review pField Inspec
survey tabu
survey con
onal items
on Review pe of the sch
ions, existinplan, and d
sting wetlanw discussionmeeting. on plan. nmental coent complet
ction phasi.
uts and apss-sections
bilization req
sed right of
pacts to utilimpanies an
of interchae. unusual sp
d approache
plans shoulction Review
ulation shee
trol sheet.
s
plans shoulheduled Fie
2-57
ng right of wdetour plan.
nds identifien of avoida
nstraints (oted and pot
ng plan.
plicable pla.
quirements
way shown
ties shownd contact p
anges and in
pecificationses.
d contain thw:
et.
d contain aeld Inspecti
Proj
way and ro.
ed by the Ence alterna
other than wtential haza
an sheets.
s.
n on the de
. people.
ntersection
s.
he following
all appropriaion Review
oject Develo
ugh structu
Environmenatives durin
wetlands). ardous mat
esign plan.
ns.
g items if a
ate optionaw. These ite
opment Pro
ure notes,
tal Programg the Field
erials sites
vailable in t
l items thatems may
ocess
ms
time
t are
Project D identify dalso conencountthose thInspectiodetails.
2.17.04
The Resseven, bField Insneeds to
1. F
2. R
3. P
4. G
5. R
6. R
7. R
8. R
9. R
10. R
11. R
12. R
13. R
14. R
15. L
16. C
17. O
18. C
19. O
20. D
2.17.05
The Reswho will
Developme
design probntain prelimtered duringat the Resion Review.
Distribu
sident Enginbut preferabspection Reo determine
FHWA-Attn.
Region Tran
Project Struc
Geotechnica
Region Plan
Region Prog
Region Mate
Region Righ
Region Utilit
Region Hydr
Region Prof
Region Main
Region Resi
Region Traff
andscape A
Colorado St
Other Local,
Consultant
Others as de
DTD Data C
Particip
sident Enginhave signif
ent Process
blems that cinary desigg the Field dent Engin They do n
ution of pla
neer will disbly 14 dayseview planse when it is
: Operation
nsportation
ctural Engin
al Engineer
nning and E
gram Engin
erials Engin
ht of Way M
ty Engineer
raulics Eng
fessional La
ntenance S
ident Engin
fic Enginee
Architect
ate Patrol
, State, or F
etermined b
Collection U
pation
neer shouldficant input
s
can best begn data thatInspection eer determ
not include
ans
stribute prins, in advancs will be tran
appropriate
ns Engineer
Director
neer
r
Environmen
eer
neer
Manager
r
gineer
and Survey
uperintend
neer
er
Federal Age
by the Resi
nit
d limit partict. Those re
2-58
e resolved wt would assReview. O
mines will imitems such
nts of the Fce of the Fiensmitted ase to distribu
r
tal Manage
Coordinato
ent
encies
dent Engin
cipation at teceiving pla
with an on-ist in resolv
Optional itemmprove the eh as tabulat
ield Inspeceld Inspectis follows (thute the mem
er
or
neer
the Field Inns who hav
Ja
-site inspecving problemms should iefficiency otions, summ
ction Reviewion Reviewhe Residenmo without
nspection Rve only min
anuary 31, 2
ction and mams nclude only
of the Field maries, and
w plans at lw. Prints of
t Engineer the plans):
Review to thnor concern
2013
ay
y
final
east the
hose ns
January should cReview
Staff Bri
On certaseparateconduct should dconstrucEngineereview wcommen
2.17.06
The Respreparedpreparedrecognizinclude,
2.17.06
1. T
2. T
3. Pin
4. P
5. ST
6. Bit
2.17.06
1. P(s
2. P
3. S
y 31, 2013
communicaand not att
dge Branch
ain projectse field reviethese revie
document inction plans.er will notifywith sufficients (if they s
Conduc
sident Engind checklist d and followze which pabut are not
6.01 Scop
Typical sect
The horizon
Plan details nsufficient t
Preliminary
Schedule. UThe schedul
Budget the ems.
6.02 Envir
Plan details such as noi
Preliminary f
Stormwater
te those to end the me
h may cond
s, outside puew prior to tews separan writing pe When a re
y the appropnt advanceso desire) f
ct of the rev
neer will cobe complet
wed, especarts of the mt limited to,
ing, Budge
ions, stabili
tal and vert
for approaco construct
cost estima
Update the ble should b
ROW and/
ronmental
for measurise, air, wat
field mappi
manageme
the Resideeeting.
duct a sepa
ublic agencthe Field Insately from thertinent infoequest for apriate agene time to allofor consider
view
onduct the rted for all m
cially for commeeting the
the followi
eting and P
ization, and
tical alignm
ches to prot the propos
ate.
baseline sce discussed
or Utility ph
res to mitigater, parks (4
ng of existi
ent plans.
2-59
ent Enginee
arate Field I
cies involvespection Rehe schedule
ormation ana separate cies' represow the ageration prior
review. It ismeetings. Amplex projeey should atng:
Planning
d general no
ments.
oject and posed length o
chedule to rd at the FIR
hases as ne
ate or avoid4(f)), and st
ng wetland
Proj
er prior to th
nspection R
ed in the proeview. Theed Field Insd requiremreview is dsentatives a
encies to preto the Field
s strongly reAlso, an ageects, so thattend. The
otes.
ossible cutoof the proje
reflect impaR meeting.
ecessary kn
d adverse etream encr
d areas.
oject Develo
he Field Ins
Review.
oject may re Resident spection Re
ments incorpesirable, thand shall scepare their d Inspection
ecommendenda (schedt participanitems to be
off points if ect.
act to projecSee Sectio
nowing the
environmenroachments
opment Pro
spection
request a Engineer m
eview and porated intohe Residentchedule ther own written Review.
ded that a dule) shoulnts can e reviewed
funds are
ct milestoneon 1.02.
scope of th
ntal impactss).
ocess
may
o t e n
d be
may
es.
hese
s
Project D
4. P
2.17.06
1. Pp
2. T
3. T
2.17.06
1. S
2. S
1.2.3.4.
1. R
2. Im
3. N
4. P
5. E
6. P
7. P
8. P
9. S
2.17.06
1. U
2. P
3. N
4. Ir
Developme
Permit requi
6.03 Traff
Plan details hasing, and
Traffic contr
Traffic signa
6.04 Struc
Structure Se
Structure de
2.17.06.05
2.17.06.06 Right or Way
Right of way
mpacts to b
Number of o
Purchase of
Existing Agr
Plan details
Purchase of
Purchase of
Section 4(f)
6.07 Utilit
Utility reloca
Power sourc
New or futur
rrigation ditc
ent Process
irements.
fic
for any prod barrier.
ol plan.
al plan (if ap
ctures
election Re
emolition me
Materials Stabilization Report and Life Cycle Cost Analysis (if available)Materials Recommendation Report Quality incentivesCertifications or FIPIs for proprietary items, if any (See Section 2.24 for the approval process)
y requireme
buildings, ot
owners affe
f mitigation
reements th
for fencing
f utility ease
f temporary
process re
ties
ation require
ces.
re utility acc
ches.
s
ovisions for
pplicable).
port.
ethod.
ents and ac
ther improv
cted and w
areas.
hat have co
requireme
ements.
y constructio
quirements
ements.
commodatio
2-60
traffic durin
ccess contro
vements, an
what the imp
onditions aff
ents.
on easeme
s.
ons.
ng construc
ol plan.
nd agricultu
pacts are.
fecting plan
nts.
Ja
ction, includ
ural operatio
ns.
anuary 31, 2
ding detours
ons.
2013
s,
January
2.17.06
1. R
2. R
3. Cc
2.17.06
1. P
2. A
2.17.06
1. Ir
2. M
2.17.06
1. S
2. M
3. S
4. S
5. F
6. Ad
2.17.07
As soon
2.17.07
Send a loriginallycopy of Enginee
y 31, 2013
6.08 Agre
Railroad req
Requiremen
Coordinationonditions, o
6.09 Surve
Preliminary
Additional su
6.10 Hydr
rrigation an
Major structu
6.11 Othe
Safety issue
Maintenance
Special inter
Specialty rep
Fencing.
Additional Curing const
Field Ins
n as possibl
.01 Distr
letter repory sent Fieldthe marked
er deems it
ements, ju
quirements
nts for any I
n of all desior justificati
ey
survey tabu
urvey need
raulics
d drainage
ure sizing
ers
es.
e concerns
rest groups
ports (safet
CDOT assettruction bec
spection R
e after the
ibute FIR M
ting the mind Inspectiond-up plans anecessary.
ustification
and other a
ntergovern
ign elemenons within C
ulation shee
s.
requireme
.
s.
ty, geotech
ts. For exacause their
Review foll
Field Inspe
Minutes
nutes of then Review noand additio.
2-61
ns, and app
agreement
mental Agr
ts requiringCDOT or b
et.
nts.
nical).
ample, DTDexistence i
ow-up
ection Revie
e Field Inspotification. nal copies w
Proj
provals sta
conditions.
reements.
g mitigationetween CD
D count statis often unk
ew, the Res
pection RevThe Resid
will be sent
oject Develo
atus
.
s, action iteDOT and oth
ions are oftknown by th
sident Engi
view to all went Enginet to others i
opment Pro
ems, her entities
ten damagehe Region.
neer will:
who were eer will keepif the Resid
ocess
s.
ed
p a dent
Project D
2.17.07
Obtain dReview
2.17.07
Update tscopingdefined.
2.17.07
Revise t
2.17.07
1. ME
2. R
3. C
4. T
5. TU
6. R
7. TC
2.17.07
If the proensure tProgramforwardefinding isto forwafinding isof wetlan
Developme
.02 Addr
decisions anmeeting.
.03 Upda
the project . This may
.04 Upda
the Form 46
.05 Revis
Monitor the Environmen
Request traf
Complete st
Transmit pla
Transmit plaUtilities Eng
Request or c
Transmit theCoordinator
.06 Follo
oject impacthat a wetla
ms office or ed to the Ens approvedrd a copy tos a legally bnd impacts
ent Process
ress Unans
nd respons
ate Project
schedule obe the case
ate Form 4
63, Design
se project
progress oftal Manage
ffic plans.
tabilization
ans showing
ans showingineer.
complete th
e preliminar.
ow up on W
cts wetlandsands finding
a private cnvironment
d, copies areo the Residbinding comand mitiga
s
swered Qu
ses for all q
t Schedule
or completee for more c
463
Data, as ne
plans:
f the wetlaner submits t
and specia
g proposed
g replacem
he final hyd
ry survey ta
Wetland re
s, the Regiog is prepareonsultant. tal Programe returned
dent Enginemmitment bation require
2-62
uestions
uestions lef
e
e the baselincomplex pr
ecessary.
nds finding to FHWA.
al justificatio
d features to
ent or new
raulic repo
abulation sh
equiremen
on Planninged, whetherFollowing c
ms office forto the Regi
eer. This labetween CDements.
ft unanswe
ne schedulrojects whe
that the Re
on letters.
o the Regio
utility locat
rt.
heet to the
nts:
g and Envirr by the Regcompletionr review andion. It is theast step is imDOT and FH
Ja
ered at the F
e if it was nere the scop
egion Plann
on Right of
tions to the
Region Fie
ronmental Mgion, the E, the findingd approval.e Region's mportant beHWA regar
anuary 31, 2
Field Inspec
not done at ping is bette
ning and
Way Mana
Region
eld Survey
Manager mnvironmentg must be Once the responsibi
ecause therding the ex
2013
ction
the er
ger.
must tal
lity
xtent
January
2.17.07
Details sfield appwetland Region’s
2.17.07
Follow u
2.17.08
For smaReview are adeqbe reflec
2.17.09
1. 23 C2. For f
http:/
y 31, 2013
.07 Prepa
such as edgproaches, aareas, repl
s Right of W
.08 Follo
up on Utility
Combin
all projects, with the Fiequate. In socted in the
Addition
CFR Part 62forms, see C//www.colo
are inform
ge of pavemalignment, dlacement u
Way Unit.
ow‐up on U
y issues. H
nation Field
such as wreld Inspectiome instancbaseline sc
nal Referen
25, Design SCDOT on-liradodot.info
mation for
ment, curb drainage dittilities, ease
Utility Issue
ave the Uti
d Inspectio
rite-ups, it mion Reviewces, formalchedule.
nces:
Standards fine forms lio/library/for
2-63
Right of w
and gutter,tches and pements, an
es
lity Enginee
on Review-
may be ben, if the Plan meetings m
for Highwaybrary rms
Proj
way require
toe of sloppipes, irrigand detours s
er initiate u
-Final Offic
neficial to cons, Special may not be
ys
oject Develo
ements
pe, drivewayation designshould be s
tility agreem
ce Review
ombine theProvisions
e necessary
opment Pro
ys, structurn, replacemsent to the
ments.
e Final Offic, and Estim
y. This shou
ocess
res, ment
ce mate uld
Project D
2.18
2.18.01
A Consttechnoloadvantaindustry special eprocess be enhaconstruc
Projectshave extprojects techniquat projecfuture pr
Accordina CR shtimeframmight beconstrucprojects Manage
The Colwhen coadvanta
2.18.02
A PSCRin the scto reviewonly, butfiles.
Developme
CONS
Introduc
tructability Rogy, and exge of the w(both inter
expertise, rmay be ite
anced plansction, with f
s that may btraordinary that have i
ues and/or ct closeout rojects.
ng to sectiohortly after tme for a Sigenefit from ction). It sheligible for
er should m
orado Depaontractors age to the co
Project
R should becope. Additw the decist document
ent Process
TRUCTA
ction
Review (CRxperience inwealth of knnal and extrelevant to terative, and s and speciffewer chang
benefit fromenvironme
innovative finnovative /are extrem
on 1.07, Sigthe FIR or agnature Projadditional C
hould be nor CRs. Thisake on a ca
artment of Tare includedontractors w
Scoping C
held shorttionally, it isions of the ted on the a
s
ABILITY
R) is the intento the engiowledge anternal i.e. cothe project,is expecte
fications leages.
m constructaental circumfeatures su/ alternate b
mely valuabl
gnature Proa 30 percenoject to haveCRs (e.g. p
oted, howevs is a determase by case
Transportatd in reviewiwho particip
CR - PSCR
ly after the s recommescoping meattached CR
2-64
Y REVIEW
egrating of ineering annd experienontractors) be included to be muading to inc
ability reviemstances. T
ch as expebidding cone in assisti
ojects requirnt Project Ce a CR, it w
project scopver, that Sigmination thae basis.
tion (CDOTng plans it pate in the
project sconded that reeting. ThiR documen
WS
constructiond design ofnce that exi
it is recomed when waltidisciplinacreased eas
ws are comThis processerimental mntracting. Inng the proje
re a CR. SCR. While twould be exping, 90 pergnature Projat the Resi
T) is requiredoes so wireview.
oping, in ordregional envis meeting ntation form
Ja
on knowledf a project. ists in the c
mmended tharranted in tary. The ense and effic
mplex, time s is also rec
materials, prn addition, ect team in
Section 1.12this is the expected tharcent, and pojects are ndent Engin
ed to have athout giving
der to identvironmentais intended
m, and kept
anuary 31, 2
ge, resourcTo take
constructionat persons the CR. Th
nd result shociency of
critical andcommendeocesses, CRs condu
n improving
2 recommenstablished t the projecpost ot the only eer and Pro
a process tg a compet
tify “fatal flaal staff is inv to be interin the proje
2013
ces,
n with is ould
d/or ed for
ucted
nds
ct
oject
hat itive
aws” vited rnal ect
January 2.18.03
A 30 perestablishteam wil
2.18.04
A 90 peeopportunspecific specific staging
It may btypicallyconstrucconstrucprocedu
2.18.05
A Post Cimproveconstrucconstrucmeets wand Arethe meeon. Thethe meeteams, a
2.18.06
CDOT hlarge to network
y 31, 2013
30 Perce
rcent PCR hed (i.e. at ll not force
90 Perce
ercent PCRnity to interconstructiostructure tydetails (e.g
e a temptay conductedctability focuctability issuural issues t
Post Co
Constructioments for tction contraction issueswith the cona Engineer
eting shoulde Resident Eeting, finalizand Project
Procedu
has an FTP email. Acceand from a
ent Projec
should be hthe FIR staa specific d
ent Projec
R should beact with the
on techniquypes, modifg. crane pick
tion to includ (i.e. Scopius may be ues that arethat are com
onstruction
n CR at prohe design p
actor, contras. In the Postruction pr
r), to assessd focus on pEngineer w
ze a report, t Developm
ures
server thatess to CDOany internet
t CR – 30 P
held shortlyage). The pdesign witho
t CR – 90 P
e held after e contractines. This wfy/add specking diagra
ude a CR, aing, FIR, FOblurred. The specific tommon at th
n CR
oject closeoproject manact change ost Construroject engins the overapositive asp
will scheduleand distribent Branch
t can be usOT's FTP set location.
2-65
Percent PC
y after the fpurpose of tout conside
Percent PC
the FOR. Tng communill be an op
cifications, aams).
at any stageOR). This ihe CR meeo that projeese meetin
out incorpornagement teorders, dection CR, t
neering teaall quality ofpects of thee the Post Cute the repo
h.
sed to uploaerver can b
Proj
CR
final profile this meetineration of o
CR
This will givity and othe
pportunity toand conside
e, in conjunis not recom
eting shouldct and not g
ngs.
rates discueam. It malay claims, he design pm (includinf the designe project as Constructioort to the d
ad and dowbe obtained
oject Develo
and alignmng is so thatther option
ve the projeers knowledo fine tune ter detour a
nction with tmmended, d be held toget bogged
ssions regaay include aand other s
project manng Residentn product. T
well as topon CR meetesign and c
wnload files from both
opment Pro
ment are t the projecs.
ect team andgeable in the design nd construc
the meetingas the
o only discud down on t
arding futura survey of staging or nagement tt Engineer(sThe format pics to imprting, facilitaconstructio
that are toowithin CDO
ocess
ct
n
on ction
g
uss the
re the
eam s) of
rove ate n
o OT's
Project D Files upautomatdurationuploadeplan to s
If data istheir cusdata, plesecure s
The FTPconveniestability
Files shomoved tthe FTPand is n
When ththat conbe taken
1. Cto
2. Tftaw
3. C
4. U
5. TAinac
6. TwCpin
Developme
loaded to thtically be de
n files can red to the sershare docum
s sensitive, stomers, anease contacsolution.
P site is outence and isor usability
ould not beto the user’s server, youot designed
he Project Mtractors are
n:
Contact youo inform him
Type the folltp://yogi.dotnd enter th
when promp
Create a fold
Upload relev
The project All documennclude a stare “not for conclusion o
The Residenwith some eContractors
articipate, hnterested co
ent Process
he FTP sereleted from eside on thrver and is ments with
please do nd is open tct the Help
tside the CDs not considy.
e opened dis computeru may be pd to be use
Manager, Re to be inclu
r Area Engm of an upc
lowing FTPt.state.co.ue usernam
pted.
der with the
vant plans a
team shoulnts to be poamp statingconstructioof the meet
nt Engineerxpertise wiAssociatio
however, inontractor ca
s
rver will havthe server
e server. Tnot reset uof this limit
NOT use thto the internDesk and t
DOT firewadered busin
rectly from r and openeprompted fod to view o
Resident Enuded in Con
ineer for thcoming Con
P address ins e and pass
e project na
and specific
ld also haveosted on theg that they an”. There iing.
r or Project th similar pn (CCA) ma
n order to man participa
2-66
ve a 10 day. No excepthe 10 day “pon use. Btation.
his FTP sitenet. If you hthe IT staff
all and is opness critical
the FTP seed from theor credentiar edit docum
gineer, andnstructabilit
e latest FTnstructability
nto Window
sword you r
ame and su
cations to t
e review doe FTP site aare for a “cos no need t
Manager wprojects to pay be able
maintain fairate in these
y life. After 1tions will be“clock” begBe sure to a
e, as it is ophave a needwill work w
pen to the Inl. There are
erver; they ere. If you aals. The FTPments.
d/or the Proty Review,
TP site usery Review.
ws Explorer
received fro
ubaccount n
he newly c
ocuments aand provideonstructabito collect do
will contact participate ito assist in r and compe reviews, w
Ja
10 days, the made to i
gins the momadvise othe
pen for all Cd to transfe
with you to p
nternet. It ise no guaran
should be cattempt to oP server is
ogram Engithe followin
r name and
, (not Intern
om your Are
number.
reated folde
available at ed at the mlity review” ocuments a
at least twon the CR. locating co
petitive biddwhether a m
anuary 31, 2
e file(s) wilncrease thement the fil
ers who you
CDOT staffer sensitive provide a m
s offered asntees of its
copied or open a file fr
not a file sh
neer determng steps are
password,
net Explore
ea Enginee
er.
the meetineeting musand that th
at the
o contractoThe Colora
ontractors tding, any member of C
2013
l e e is
u
f,
more
s a
rom hare
mine e to
and
er):
er,
g. st hey
ors ado o
CCA
January
oth
7. Inah TC
abcd
e
8. ACCp
9. Aime
10. Twp
11. Cabp
When thinvitationstamped
y 31, 2013
r not. Conthe project.
n order to ndvertise a Cttp://www.c
The Project Contracts U
. for a Con
. name/pro
. Brief des
. The namreach to
. RemovalCR anno
All attendeeCR meetingContractor c
urposes of
All suggestiomplementedconomicall
The project will formally
articipation
Contact youssistance we contactedrojects that
he CR will cn procedured as mentio
tractors wh
not overlookCR at the focoloradodot
Engineer wnit at CDOT
nstructabilitoject numbscription of
me and phonparticipate l date that t
ouncement
s to the CR, but rather
contact infofollow-up o
ons will be d or modifiey feasible f
team shoulthank all pa
n.
r Area Engwith procesd. The Projt use const
consist solees will be fooned in Num
o participat
k any intereollowing loct.info/busine
will provide T HQ, deta
ty Review er the project ne number in the CR
tells the Cofrom the bi
R will be advr on the ultimrmation shoor clarificati
reviewed bed then impfor impleme
ld explain ifarticipants
ineer prior s uniformity
oject Develoructability r
ely of CDOTollowed. Enmber 5 abov
2-67
te in a CR w
ested contracation: ess/bidding
a Word dociling that th
and reasonof the poin
onstruction Cdding webs
vised to notmate constould be gaton.
by the projecplemented. entation will
f / why any and expres
to holding ay, and for copment Brareviews
T or consultnsure that ave.
Proj
will not be p
actors, the
g
cument to this is
n for the CRt-of-contac
Contracts Usite
t rely on whtruction planthered by th
ct team. SuThose whic
l be elimina
suggestionss CDOT’s
a constructconcurrenceanch will ma
tant design all docume
oject Develo
precluded f
Project Ma
the Constru
R ct that contr
Unit when t
hat was disns and spehe project t
uggestions ch are not s
ated.
ns are not uappreciatio
tability reviee on which aintain a sta
personnel,nts used in
opment Pro
from bidding
nager will a
uction
ractors can
o remove t
scussed in tcifications. eam for the
may be dirsuitable or
used. CDOon for their
ew for contractorsatewide list
, typical the CR are
ocess
g on
also
he
the
e
rectly
OT
s will of
e
Project D
DaProje
SLocat
The folloreviewed Sheet
Developme
ate:ect:SA:ion
owing is a cd during a C
ent Process
Con
checklist of Constructa
Is
s
nstructabil
project itembility Review
ssue
2-68
ity Review
Re
ms (if applicw (at the R
w ChecklistPM:RE:
eviewers:
cable to theRE/PE’s disc
Clear
Ja
t
e project) thcretion):
r PE
anuary 31, 2
hat need to
RE
2013
be
January
PROJECSUB-ACPROJECPROJECPROJEC Intendedspecificacontactsforward informa MeetingThe Cra1:00 - 4:Golden, PurposeThe purpremovalConstrurecomm(limited underneefforts a Project DThis prothat carrconstrucits placeimprove How to AThe plan2010 at (NOTESPotentiashall ONContracthis provolunta
y 31, 2013
NOTI
CT NO: CCOUNT: CT NAME: CT LOCATCT SCHED
d Audienceally looking s that you fethis invite t
ation about
Informatioane Constru:00 p.m. in CO 80401
e: pose of this and replacctability Re
mended conROW, Sou
eath, overheare needed
Descriptionoject includeries I-25 ovcting a newe, as well asments.
Access Prons will be av9:00 a.m.
S: The planal bidders NLY bid thctors whichoject. Partiry.)
CE OF CD
BR 16 I-2
TION: DeDULE: An
: This meefor input fr
eel would bto them. (*Bt this meet
n: uctability Rethe Fox Ho.
s review is tcement of theview was hducting a cth Platte Riead transmwith crane
n: es the remoer the Sout
w 3 span, prs constructi
oject Plans vailable forTo access ns availabshould noe project bh participaicipation in
DOT CRANE
R R600-297212
25 / Bronco enver, CO nticipated A
eting is operom bridge abe interesteBridge Conting with th
eview Meetollow Confe
to determinhe bridge aheld on Aprcrane constiver, two locission linesplacement
oval of a 3 sth Platte Rivre-cast concing retainin
Prior to Mer review on the FTP sitle on the F
ot base thebased on tate in the ren the review
2-69
E CONSTR
7
Arch Bridg
Advertiseme
n to all conand crane cd in attendintractors aheir crane
ting is scheerence Room
ne the craneand bridge dril 27, 2010.ructability rcal streets, s, etc.) to w and select
span, steel ver (a.k.a. Bcrete tub gig walls, dra
eeting: CDOT’s FTte please fo
FTP site areir bids on he “Adverteview are Nw will NOT
Proj
RUCTABILI
ge Replacem
ent Date – J
ntractors. Hcontractorsing this meare stronglcontractor
duled for Om, located
e constructdeck panels. The particreview, as ttwo bike p
work with antion.
arch bridgeBronco Arcrder bridge
ainage impr
TP site on Tollow the ine “For Infothis prelimtisement” NOT preclT be compe
oject Develo
ITY REVIEW
ment
January 27
However, Cs. Also, if yeting, pleasly encourar/supplier c
October 21, at 425B Co
tability durins. A traditiocipants of tthere are maths, and a
nd extensive
e (384’ longch Bridge) ae (373’ longrovements
Tuesday, Ostructions b
ormation Ominary set
set of planuded fromensated as
opment Pro
W
, 2011
DOT is ou have se feel free
aged to shacontacts.*)
2010 from orporate Ci
ng the phasonal hat meeting
many constraa trolley linee coordinat
g x 158’ widand x 196’ widand roadw
October 12, below.
Only”. of plans, ans.
m bidding os it is stric
ocess
e to are )
rcle,
sed
g aints
e tion
de)
e) in ay
and
on tly
Project D 1. Open
2. In the
3. A se
4. Pres
5. The
You are conditionsite, plea
Developme
n Windows
e address f
curity windo
User
Passw
s the LOGI
plans are lo
also encouns. If you hase contac
ent Process
Explorer w
field, type: f
ow will ope
Name: yo
word: 4re
IN button.
ocated in th
uraged to vhave any qut the Projec
s
window (not
ftp://yogi.do
n requiring
gib
esieg!
he folder na
isit the projuestions abct Manager
2-70
t Internet Ex
ot.state.co.u
the user to
amed: 1621
ect site to gbout this mer, Jana Spik
xplorer).
us and pres
o enter a us
2 I-25 Bron
get familiareeting or troker, at (720
Ja
ss <ENTER
ser name a
nco Arch Br
r with existinouble acces) 497-6959
anuary 31, 2
R>.
nd passwo
ridge
ng site ssing the F
9.
2013
rd.
FTP
January
2.19
Design Oconsultaissues ounits anreviews Office Rproblem
The Resdocumemeetingissues c
y 31, 2013
DESIG
Office Reviant-prepareor problemsd external agenerally a
Review stagms, such as
sident Enginnting these. The meet
considered
GN OFFI
ews usuallyd projects w
s. For largeagencies, mare conductes. Minuteutilities, ma
neer is respe reviews. Pting should at Design O
CE REV
y are conduwhen an inf
er projects tmonthly stated betweees are prepaajor structu
ponsible forPlans for spbe attende
Office Revie
2-71
VIEW (ST
ucted on theformal meethat requiretus meetingn the Field ared of revires, right of
r initiating, specific area
ed by all resew.
Proj
TATUS M
e more cometing is dese coordinatiogs may be Inspection iews held fof way, or hy
schedulingas of concesponsible pe
oject Develo
MEETIN
mplicated pirable to dison with muconducted. Review anor examininydraulics.
, conductinrn may be ersonnel in
opment Pro
G)
projects or scuss desigltiple specia. These nd the Finalng specific
ng, and required fo
nvolved with
ocess
gn alty
l
r the h the
Project D
2.20
A designdiscretiospecial cless desthe deciletters” omore inf
Design d
1. D2. A3. A4. R5. R
Addition1. 23 C2. For f
http:/
Developme
DESIG
n decision lonary desigcircumstancsirable. Thesion that wor “design eformation o
decision let
Discussed wAddressed tAddressed tReferred to Referred to
nal RefereCFR Part 62forms, see C//www.colo
ent Process
GN DECI
etter can bn decisionsces exist th
e letter shouas made. Dexceptions”n design ex
tters should
with the Proto the projeto the Residon a Form in the Field
nces: 25, Design SCDOT on-liradodot.info
s
ISION LE
e used by ts. The lettehat would muld clearly eDesign deci” (variance xceptions.
d be:
ogram Enginct file if writdent Engine463, Desig
d Inspection
Standards fine forms lio/library/for
2-72
ETTER
the Residener is used to
make conforexplain the sion lettersfrom design
neer. tten by the eer if writtenn Data, und
n Review or
for Highwaybrary rms
nt Engineero documenrming to acoptions tha
s should non standards
Resident En by outsidder remarkr Final Offic
ys
Ja
r to supportt a major d
ccepted desat were cont be used ins). See Se
Engineer. e agencies
ks. ce Review m
anuary 31, 2
t and documecision whe
sign guidelinnsidered ann lieu of “sa
ection 2.06 f
s or consulta
minutes.
2013
ment en nes d afety for
ants.
January
2.21 The purptraining to the jodisadvan
CDOT h(OJT) reCDOT wTrainingprogramapprentiapplicab
The OJTStandarestablishProvisioproject, Standarhttp://wwSpecs/susing anOffice, thadvertis
When a goals, thproject. goals analthoughthe train
For fedefor On-thdefined Civil Rigon the grequired
y 31, 2013
ON-THpose of thethat will advurney workntaged indi
has establiselative to thwill accept tg Programs ms approvediceship ageble to contra
T Program d Special Phing goals fn defines thas shown id Special Pww.coloradotandard-sp
ny of the tabhe OJT proed contract
project esthe Region CThe Reside
nd related sh the On-thning program
eral aid projhe-Job Traiby the Reg
ghts Office wgoal set. Fod.
HE-JOB e On-the-Jovance unsk
ker level. Eviduals and
shed procede Equal Emraining progwhich have
d by the U.Sency. The Cactors parti
is implemeProvision. Tfor each prohe number n Table 2-1
Provision toodot.info/buecial-provisbles mentio
oject speciat specificati
timate is suCivil Rights ent Engineespecificatione-Job Trainm requirem
jects, a projining. The
gion Civil Riwill use theor non-fede
TRAINEob Trainingkilled worke
Emphasis shd persons f
dures for idmployment Ograms frome been pre-S. DOL – OCDOT OJTcipating thr
nted on all The Regionoject. The of training
1 below. (Po verify the cusiness/dessions/mics/oned aboveal provision ons for the
bmitted to tOffice will
er ensures ns are incluning Standa
ments apply
ject force aforce accoghts Office table to de
eral-aid proj
2-73
EE APPR(OJT) Prog
ers toward mhould be plarom minorit
entifying anOpportunity
m two categ-approved b
Office of Ap Specificatirough these
projects thn Civil RightOn-the-Jobhours a colease visit tcurrent tablsignsupportOJT.docx/v
e. When a gwith the goproject.
the Regiondetermine that the pro
uded in the ard Special only to fed
account itemunt amount
e, also showetermine theects, no pro
Proj
ROVALgram is to pmore highlyaced on adty groups.
nd approviny program. ories. CDOby CDOT/Fprenticeshiion (Standae programs
rough the its Office is b Training Sntractor is rthe most rele t/constructiview.) Thegoal is set
oal must be
Civil Rightthe appropoject specifContract. Provision ieral aid pro
m and budgt for the pro
wn in Tablee appropriaoject force
oject Develo
provide cony skilled wodvancemen
ng On-the-J For federa
OT will acceFHWA, as wip or recognard Special s.
nclusion of responsible
Standard Srequired to
ecent revisio
ion-specifice project goby the Reg
e included in
ts Office forpriate OJT gfic On-the-JIt should beis included ojects.
get must beoject OJT tr2-1 below.
ate budget aaccount ite
opment Pro
struction ork, preferat of women
Job Trainingal aid projecept Standawell as nized state Provision)
f the OJT e for pecial train on the
on of the O
cations/201oal may be ion Civil Rin the
r establishingoal for the Job Traininge noted thain all projec
e establisheraining goa. The Regioamount bas
em or budge
ocess
bly n,
g cts, rd
is
e OJT
1-met ghts
ng
g at cts,
ed, l is on sed et is
Project D
Addition1. 23 C2. CDO3. Curre4. For f
http:/
Developme
Cont
U
>
>
>
For e$5 mill
nal RefereCFR Parts 2OT Construcent OJT Staforms, see C//www.colo
ent Process
tract Dollar
Up to 1 Mill
>1 – 2 Milli
>2 – 4 Milli
>4 – 6 Milli
>6 – 8 Milli
>8 – 12 Mill
12 – 16 Mil
16 – 20 Mil
each incremion, over $2
nces: 230A, Equaction Manuaandard SpeCDOT on-liradodot.info
s
r Value
ion
on
on
on
on
lion
llion
llion
ment of 20 million
TOJT T
l Employmeal ecification ine forms lio/library/for
2-74
Minimto be
Table 2-1 Training Go
ent Opportu
brary rms
mum Total TProvided o
32
64
128
160
192
224
256
+128
oal
unity
Ja
Training Hon the Pro
0
20
40
80
00
20
40
60
80
anuary 31, 2
ours oject
2013
Januaryy 31, 2013
DISAD
Introduc
advantagedg objectivests:
Ensure nondDepartment’
Create a levompete fair
Ensure that ailored in ac
Ensure that Program eligBusiness En
Help removen contracts;
Assist the deutside the D
Provide appDisadvantag
Certifica
onsidered aantaged Busantaged Busation Progra
and Countmally recoged on the Cs.
advantagedDOT Execu
ss Enterpris
DVANTA
ction
d Business s on highwa
discriminati’s highway,
vel playing frly for contr
CDOT’s Diccordance w
only firms tgibility stannterprises;
e barriers to
evelopmenDisadvanta
ropriate flexged Busines
ation
a Disadvantsiness Entesiness Enteam (UCP). y of Denve
gnized UCPDOT extern
d Business utive Directse.
AGED BU
Enterpriseay construc
on in the aw, transit, an
field on whiracts;
isadvantagewith applica
that fully medards are p
o the partic
t of firms thaged Busine
xibility in esss Enterpris
taged Businerprise goaerprise CertCurrently, r’s Division
P certifying enal website
Enterprisetor and CDO
2-75
USINESS
(DBE) progction and hi
ward and ad airport fin
ch Disadva
ed Businesable law;
eet the Disapermitted to
ipation of D
hat can comess Enterpr
stablishing ses.
ness Enterpl on a projetification thrthe CDOT of Small Bentities. Th
e along with
Program wOT Policy D
Proj
S ENTE
gram was cghway des
administrationancial ass
antaged Bu
ss Enterpris
advantagedo participate
Disadvantag
mpete succerise program
and provid
prise and bect, the firmrough the CCenter for
Business Ophe current Uh other DBE
was establisDirective 61
oject Develo
RPRISE
created to asign and en
on of contraistance pro
usiness Ente
se program
d Businesse as Disadv
ged Busine
essfully in tm; and
ing opportu
be credited m must haveColorado UEqual Opppportunity (UCP DBE dE Program r
shed under11.0, Disad
opment Pro
E GOALS
achieve thegineering
acts in the ograms;
erprises ca
is narrowly
Enterprisevantaged
ess Enterpri
the marketp
unities for
toward the e received nified ortunity and(DSBO) aredirectory is related
r the authordvantaged
ocess
S
e
an
y
e
ises
place
d e the
rity
Project D To be ce
1. AB
2. AaNa
3. In
4. M
5. A
2.22.03
It is the to set a Rights Oestimateanticipaton the pconsidercommunwith the
A CDOTCivil Rigthe RegBusinessubmitteproject.
2.22.04
Conductcomponcontractoutreach
Developme
ertified as a
A small busiBusiness Ac
At least 51 pre included
Native Amernd socially
ndependen
Managed an
Able to mee
Project
responsibilDBE goal f
Office whene and bid iteted constru
project will bred by the Rnicated bacgoal must
T Form 863ghts Office aion Civil Rigs Enterpris
ed by contra Due to con
Outreac
ting outreacent for the t specificatioh. Please b
ent Process
a Disadvant
iness concect.
percent ownd are peoplerican, womedisadvanta
t from any o
nd controlle
t other requ
Goals
ity of the Rfor each pron establishinems, locatiouction issuebe reasonabRegion Civ
ck to the probe included
3, DBE Conand sent toghts Officeres are listeactors, Formnfidentiality
ch
ch to small DBE prograons may bebe sure to c
s
taged Busin
ern as defin
ned by onee who are Hen, or memaged under
other firm.
ed on a day
uirements c
egion Civil oject. Seveng the DBEon of the prs by projecble and achil Rights Ofoject staff. d in the adv
tract Goal Ro the HQ Cer believes c
ed on the fom 863 is us
y issues, Fo
and disadvam. Projece needed if consult with
2-76
ness Enterp
ned pursua
or more mHispanic, A
mbers of othr Section 8(
-to-day bas
contained in
Rights Offieral items wE goal includroject, availct staff, the hievable baffice. The gThe DBE p
vertised con
Recommenenter for Eqcan be subcorm. At bid tsed by HQ sorm 863 is n
vantaged buct staff shoua mandato
h the Regio
prise, a firm
nt to Sectio
minorities or Asian Ameriher groups f(a) of the Sm
sis by the d
n the 49 CF
ce, at the rwill be consding type olability of DCDOT bidd
ased on theoal set on e
project specntract spec
ndation, is fqual Opportcontracted time and wstaff to verinot provided
usinesses iuld keep in ory requiremn Civil Righ
Ja
m must be:
on 3 of the
women; thcan, Africafound to bemall Busine
disadvantag
FR Part 26.
request of thidered by thf funding, fBEs for bid
ders list, etce informatioeach projeccial provisioifications.
filled out bytunity. Poteto Disadvahen evaluaify the goal d to project
is an impormind that a
ment is addhts Office a
anuary 31, 2
Federal Sm
he groups thn American
e economicess Act.
ged owners
he project she Region Cinal engine
d items, c. The goal n availablect will be on (workshe
y the Regionential items ntaged
ating bids set on the
t staff.
rtant additional
ded for as needed.
2013
mall
hat n, ally
.
staff, Civil er’s
set and
eet)
n that
January 2.22.05
Projectsstate fundevelopparticulaavailableproject.
Federallfunded sDBE reqproject i
1. Pmb
2. Pare
For addi
2.22.06
It is the its geogestablishconductspecificaDisadvaits overaincludesprojects track acprogram
The CDOEnterpriCommis
y 31, 2013
Funding
s administernds, local ament phase
ar project. Te or for the
ly funded psolely withoquirements s advertise
Projects funmust remain
e added af
Projects fundvertisemeemove all fe
itional guida
Adminis
Region’s Craphical reghing projecing disputeations are pantaged Busall annual Ds monitoring
regardlesshievements
m implemen
OT Center se Participa
ssion with m
g
red by CDOgency funde, it may beThis may bpurpose of
rojects are out federal fand how cod, adjustme
ded solely wn funded softer advertis
ded wholly ent must remederal aid f
ance pleas
stration
Civil Rights Ogion. Condt goals, pro resolution
part of admsiness Ente
DBE goal byg DBE partis of those ps, issues, atation.
for Equal Oation, and f
monthly rep
OT may be ds, or a come advantagebe due to nef funding ad
subject to funds. Exaontract DBEent of fundi
with non-feolely with nosement.
or in part wmain at leasfunds after
e contact y
Office respoducting outroviding techfor project inistering therprise goay the end oficipation on
projects’ DBnd discrepa
Opportunityfurnish the orts that lis
2-77
funded frommbination theous to adjew or additidditional pro
requiremenamples of thE goals areng sources
ederal aid fuon-federal a
with federalst partly funadvertisem
your area en
onsibility toreach to smhnical assisissues, and
hat programl and particf each fede
n both federBE percentaancies to m
will monitoRegion and
st Disadvan
Proj
m various shereof. Durust the fundional fundinojects or ex
nts that mayhese requiree establishes is limited a
unds at the aid funds. F
aid funds anded with fe
ment.
ngineer.
o administemall and disstance, estad enforcingm. The CROcipation to heral fiscal yerally fundedage goal ammonitor, ver
or Disadvand the Colorataged Busi
oject Develo
sources: fedring the proding source
ng sources xtending the
y not apply ements ma
ed. Therefoas follows:
time of advFederal fun
at the time ederal aid f
r the DBE padvantaged
ablishing prg compliancO will monihelp ensureear. This cd and state mounts. It iify, and ens
ntaged Busado Transpness Enter
opment Pro
deral fundsoject es for a becoming e scope of
to projectsay include thore, once a
vertisemennds are not
of funds. Do n
program wid businesseoject goals
ce with contitor each e CDOT mecommitment
funded s importantsure overal
iness portation rprise
ocess
,
the
s he
t to
not
thin es, , tract
eets t
t to l
Project D participastate.
2.22.07
1. 13 C2. 23 C3. 23 C
Regu4. 49 C
Depa5. Lates
Prov6. For f
http:/
Developme
ation on fed
Addition
CFR Part 12CFR Part 63CFR Subchaulations
CFR Part 26artment of Tst “DBE De
visions forms, see C//www.colo
ent Process
derally and
nal Referen
21, Small Bu35.107, Smaapter A, Pa
6, ParticipatTransportatefinitions an
CDOT on-liradodot.info
s
state funde
nces:
usiness Sizall and Disart 1, Sectio
tion by Disation Financnd Requirem
ine forms lio/library/for
2-78
ed projects
ze Regulatioadvantagedn 1.36, Com
advantagedial Assistanments” in th
brary rms
for each Re
ons d Business mpliance W
d Business nce Programhe CDOT S
Ja
egion and f
ParticipatioWith Federa
Enterprisesms
Standard Sp
anuary 31, 2
for the entir
on al Laws and
s in
pecial
2013
re
d
January
2.23
Special specificaSpecial
1. PS
2. SSin
The ResprovisionchangedSpecificAll SectiEngineeMaterialspecial pprovisionaccordathe time
2.23.01
The StaStandarDevelopspecificafederallyspecifica
2.23.02
The Stabook to Special revised
y 31, 2013
SPECI
Provisions ations coveprovisions
Project SpecSupplement
Standard SpSupplementntended for
sident Enginns and the d special pration Enginion 100 – “Ger’s concurr Engineer’sprovisions ans are inclunce with th of advertis
Standar
ndard Specrd Specificapment Branations usedy funded locations relate
Standar
ndard Specimplement Provisions requiremen
IAL PRO
are additioering conditfall within o
cial Provisiotal Specifica
pecial Provital Specificatemporary
neer is respproject spe
rovisions arneer for revGeneral Prorence, and as concurrenare compleuded in the e latest list
sing the pro
rd Specific
cifications fations) is revch, Standa
d to control cal agency ed to road a
rd Special
cial Provisiocurrent CDhave an iss
nts related t
OVISION
ns and revions specifi
one of the tw
ons: Additioations, spec
ision: Additations, specuse.
ponsible forecial provisire to be subiew at leastovisions” spall material
nce. The Rted accuratPlans, Speprovided fr
oject.
cations
for Road anvised and rrds and Spthe work onadministerand bridge
Provisions
ons revise, DOT construsue date anto procedur
2-79
NS
isions to theic to an indwo followin
ons and revcific to a pro
ions and recific to a se
r preparing ions prior tobmitted to tht 2 weeks ppecifications specificat
Resident Entely, and alecifications rom the Sta
nd Bridge Creissued pepecificationsn CDOT trared projectsconstructio
s
clarify or suction and nd apply to res, current
Proj
e standard ividual projg categorie
visions to throject.
evisions to telected grou
referencedo the Final he Project prior to thein changes stion changegineer will l necessaryand Estima
andards an
Constructioneriodically bs Unit, and ansportations. This is thon.
upersede tmaterials rea group of
t wages, co
oject Develo
and suppleect or grou
es:
he Standard
the Standaup of projec
d standard Office ReviDevelopmer inclusion
should havees should hverify that ay standard ate packagd Specifica
n (referred tby the Projecontains thn, maintenahe primary r
he Standarequirementf projects. Tonstruction
opment Pro
emental p of project
d and
rd and cts or which
special iew. All newent Branch'in the PS&e the Residhave the Reall the projespecial e in
ations Unit a
to as the ect he standardance, and reference fo
rd Specificats. StandarThey contamaterials a
ocess
ts.
h are
w or s E. ent
egion ect
at
d
or
ation rd
ain and
Project D technoloprojects
The StaProvisioChapterapplicablist of St http://ww
2.23.03
Project Sor modifand bid superseEngineeparticulaSpecial
Project Saddressprovide ensure pthe Stan
Special intendedResidenProvisio
Review frequentprovision
1. SU
2. Ep
Developme
ogy, and proin accorda
ndards andns and the
r 16 of the Cble special ptandard Spe
ww.colorado
Project
Special Profy a particulpackage spde the Stan
er specific inar project. Provisions
Special Proed in the Sproject speproper comndard Spec
provisions d to be comnt Engineer n.
Proceduraltly, and keens.
Submit everUnit (SSU) f
Expect SSUrovisions it
ent Process
oject manaance with th
d Specificatinstruction
CDOT Roadprovisions tecial Provis
odot.info/bu
Special Pr
ovisions arelar aspect, pecific to a ndard Specnformation Project Spethat apply
ovisions areStandard Specific mater
mpletion of aifications.
are essentmplementary
is respons
l Directive 5ep the follow
ry new projefor review a
U to delay adetermines
s
agement. She instructio
tion unit wrifor use in a
dway Desigto each prosions with in
usiness/des
rovisions
e revisions titem or conparticular p
cial Provisioand require
ecial Provisto the proje
e used whepecificationsials and co
a project. T
ial parts of y and bindiible for the
513.1 and Cwing guidel
ect special at least two
pproval ands to be con
2-80
Standard Spons issued b
tes and updaccordancegn Guide. Toject. Eachnstruction fo
signsupport
to the Stanndition contproject. Theons and proements relasions includect
n specific rs or in the Snstruction r
The provisio
the Contracng instructicontent an
Chapter 16 ines in min
provision toweeks befo
d initiate a mtroversial o
pecial Proviby the Proje
dates the Se with ProceThe Reside Region ha
for the use o
t/constructi
dard Specitained in thee Project S
ovide the Coated to specde an index
requiremenStandard Srequiremenons appear
ct, and conons to com
nd accuracy
of the 2005d when pre
o the Standore it is nee
more formaor have a br
Ja
isions are inect Develop
Standard Spedural Dire
ent Engineeas access toof each pro
ion-specific
ifications the plans, sp
Special Provontractor acific aspectof the requ
ts are not apecial Prov
nts to the Coas change
ntain requiremplete a proy of each Pr
5 Roadwayeparing proj
dards and Seded.
al review ofroad impac
anuary 31, 2
ncluded in pment Bran
pecial ective 513.1er adds the o the up-to-ovision:
cations .
hat supplemecificationsvisions nd Project ts of a uired Stand
adequately visions. Theontractor to
es to section
ements thaoject. The roject Spec
y Design Guject specia
Specificatio
f project spect. The mor
2013
nch.
and
-date
ment s,
ard
ey o ns of
t are
cial
uide l
ns
ecial re
January
foin
3. Swp
4. Spasath
5. Ppaaafop
6. Caasp
7. Dreo
Followintranspor
1. InS
2. Nlis
3. Cretos
4. C
5. Fin
6. Tth
y 31, 2013
ormal reviewndustry repr
Submit a coweeks befor
roject.
Submit a proroject to SS new projecubmit it to S more thorohat determi
Prepare a neay item or tppear in thnd the Engpprove a nor that pay roblems wi
Check the Spproved prddress. If tpecial provroject, mod
Do not subveviewed adr other plan
ng are examrtation cons
ndex PagesSpecial Prov
Notice to Bidsts CDOT c
Commencemequiremento be shownchedule.
Contract Go
Force Accouncluded in t
Traffic Contrhe propose
w may invoresentative
mmonly usre it is need
oject speciaSU for reviect special pSSU. New ough reviewnation.
ew project the materiae Standard
gineering Esew pay itemitem are adth its use.
Specificationroject specithere is an
vision. If thedify it and su
vert the spedditions or cn notes.
mples of Prostruction pla
s – List the visions.
dders - Estaconstruction
ment and Cts and Contn when a ba
oals - Estab
unt Items - the Contrac
rol Plan, Ged method o
olve approps.
sed project sded if it has
al provisionew before itprovision on
project spew that may
special proals and consd Specificatstimates & m without cdequately c
ns page onal provisionapproved s
e existing submit it to S
cial provisiochanges to
oject Speciaans:
applicable
ablishes then represent
Completion tract time. Oar chart sch
lishes Disa
Identifies Cct.
eneral Contof handling
2-81
priate CDOT
special probeen signi
that was at is used onn more thanecial provisinclude add
ovision for astruction reions. SubmMarket Anaonsulting Sovered and
the CDOTn that coverspecial provspecial provSSU for rev
on developthe specific
al Provision
Project Spe
e required atatives assi
of Work - EOn small simhedule is all
advantaged
CDOT's esti
tains key etraffic.
Proj
T staff or te
vision to SSficantly mo
approved fon other projen one projecions that wditional stak
a proposed equirementsmit that spealysis Unit (
SSU to ensud that there
T web site tors the issuevision, use vision is notview.
ment procecation requ
ns that are
ecial Provis
amount of tigned to the
Establishes mple projeclowed. Mos
Business E
imate for fo
lements of
oject Develo
echnical com
SU for revieodified for a
or use on a ects. If youct, indicate
will be widelykeholders;
new pay ites for that pa
ecial provisi(EEMA). Eure that the are no tec
o see if there you are trit instead o
t adequate
ess by incoirements in
usually inc
sions and S
the proposae project.
beginning cts it lists sast projects
Enterprises
orce accoun
the traffic c
opment Pro
mmittees an
ew at least particular
particular u intend to that when
y used requSSU will m
em when thay item do on to both S
EEMA will ne requiremehnical or po
re is alreadrying to of writing a for your
rporating un general no
luded in the
Standard
al guaranty
work alient featurequire a C
s goals.
nt work
control plan
ocess
nd
two
use you uire
make
hat not SSU ot
ents olicy
dy an
new
n-otes
e
y and
res CPM
n and
Project D
7. Ulim
8. R
9. Pth
The follo
1. TFOfos
2. TsSS
3. USSS
2.23.04
1. CDO2. Proc
Developme
Utilities - Lismits.
Right of Way
Project Speche project.
owing outlin
The ResidenFinal Office Office Revieor the approhould be ob
To request nhould follow
SpecificationSpecial Prov
Upon requesSpecificationSpecificationSSU at leas
Addition
OT Roadwaycedural Dire
ent Process
sts utility co
y Restrictio
cific Specia
nes the proc
nt EngineerReview pla
ew prior to fopriate discbtained.
new or revisw CDOT Prns. The Revisions for c
st by the Rens Unit (SSns and Estit 2 weeks b
nal Referen
y Design Gective 513.1
s
mpanies an
ons – Lists r
al Provision
cedures for
r will preparans and incfinal plan recipline, for e
sed Standarocedural Desident Engchanges an
esident EngSU) will revie
mate packabefore they
nces:
Guide, Chap1
2-82
nd types of
restrictions
s - Contain
r preparatio
re Project Slude specif
eview. Conexample, co
ard Special Directive 51gineer will rend additions
gineer, the ew the speage. The spneed to be
pter 16
f utility reloc
that will aff
n specificati
on of specia
Special Profication chancurrence oonstruction
Provisions3.1, Constreview the cs prior to ad
Project Decifications pecificatione complete.
Ja
cations with
fect the pro
on changes
al provision
ovisions for nges made
of the perso, materials,
, the Residruction Projcurrent list odvertisemen
evelopment portion of th
ns should be
anuary 31, 2
hin the proje
oject.
s appropria
s:
inclusion ine at the Finaon responsib, or bridge,
ent Engineject of Standardnt.
Standardshe Plans, e submitted
2013
ect
ate to
n the al ble
eer
d
and
d to
January
2.24
2.24.01
The usematerialprojectsspecificacompetitwhere a
If only pwith all, reasonainclude tPublic Innot requ
When thfewer thshow tha
One or mInterest
1. Csy
2. C3. S
c
When reprocess(See Se
y 31, 2013
PROP
Constru
e of trade ors, specifica, NHS and ations shoution among particular
atented or or at least
able numbethe term “onterest list iuired.
he use of a an three suat no equal
more of theto justify th
CDOT certifynchroniza
CDOT certifSuch patentonstruction
esearch is ued through
ection 8.10
RIETAR
uction Con
r brand namations, or prnon-NHS,
uld be deveg equivalentproprietary
proprietary a reasonabr would be r approved t will be no
patented ouitable prodlly suitable
e following che use of pr
fies that suction with ex
fies that no ted or proprn on relative
used as thethe Resea
Experiment
RY ITEMS
tracts
mes or the drocesses shregardless loped that wt materials product mu
products able number to specify tequal”. If a
ted in the s
or proprietarducts can bealternative
criteria musroprietary ite
ch patentedxisting transequally suirietary itemely short se
e justificatiorch Branchtal Items in
2-83
S
direct referehould be avof funding will obtain tor productsust be spec
are acceptaof accepta
three or moa product isspecification
ry (trade nae found, a Fexists.
st be documems:
d or propriesportation ftable alternis used for
ctions of ro
on for using h of the Divi this manua
Proj
ence to patvoided in cosource. Gethe desireds. There arecified for us
able, they shable materiaore equally s on the appn and the te
ame) item isFinding in t
mented in th
tary item isfacilities; ornative existsr research ooad for expe
a proprietaision of Traal).
oject Develo
tented or prontracts. Theneric cons results as e instancesse on a proj
hall be bid als or produsuitable pro
proved Finderm “or app
s essential the Public I
he Finding i
s essential fr s; or or for a disterimental p
ary item it mansportation
opment Pro
roprietary his applies struction
well as asss, however,ject.
as alternatiucts listed. oducts andding in the proved equa
for a projecnterest sha
in the Publi
for
tinctive typepurposes.
must be n Developm
ocess
to all
sure
ives A
d
al” is
ct or all
ic
e of
ment
A Finding in the Public Interest may be written for use of a proprietary item on a specific project, for use on a region-wide basis, or for use on state-wide basis. A project-specific Finding in the Public Interest applies only to that one project and cannot be used to justify use of the proprietary item on other projects.
[Revised May 2020]11,. 3 P.nt Pror.
2-83
Project D
Approveoccurs:
1. T2. N
F3. R
re
If any ofspecifiedsubmitte
Once a specificabasis.
Developme
Finding in the Public Interest will require the approval by the Resident Engineer (for project specific), Program Engineer (for regionwide use), or Branch Manager (for statewide use). Copies of approved project specific, regionwide and statewide Findings in the Public Interest shall be distributed to the Standards & Specifications Unit. The Standards & Specifications Unit will maintain a list of the approved products.
ed Findings
Three yearsNew producFinding in thResearch haecommend
f the above d for use oned for appro
proprietary ation can be
ent Process
in the Pub
have elapscts are founhe Public Inas been coation for us
criteria occn a project, oval.
item is acce written, th
s
blic Interest
sed from dad or createterest. mpleted onse of the pro
curs and thethen anoth
cepted as mhe material
2-84
are valid u
ate of approd that are e
n the patentoduct has b
e particularher Finding
meeting staor product
ntil any of t
oval. equal to the
ted or proprbeen made
r proprietaryin the Pub
ndards andshould be
Ja
the followin
e products i
rietary item.
y product mlic Interest
d a non-proselected on
anuary 31, 2
g criteria
in the origin
m and a
must still bemust be
oprietary n a compet
2013
nal
e
titive
[Revised May 2020]PmiP.r.t 0 nt Pm :s
2-84
Januaryy 31, 2013
2-85
Projoject Develoopment Proocess
2.24.02 Procurement Contracts
A justification letter approved by the Manager of Procurement and Contract Services to the files certifies that no equally suitable or patented item exists for use on the project and that such patented or proprietary item is essential for the construction of the project. Generally, products identified by their brand or trade name are not to be specified without an "or equal" or equivalent phrase.
A Sole Source Certification Form
https://www.codot.gov/business/procurement-and-contract-services(shall be completed only for sole sources of goods or services.) This certification does not apply to situations classified as "Emergency Procurement" covered by CRS 24-103-206.
[Revised May 2020]11,. 3 P.nt Pror.
2-85
Project DDevelopmeent Processs
2-86
Jaanuary 31, 22013
[This page intentionally left blank.]
[Revised May 2020]PmiP.r.t 0 nt Pm :s
2-86
January
2.25
Most proneeded guidancdetermin
The stepCDOT's servicesthe FOR
The follo
1. Dw
2. P
a
b
c
d
e
3. BEinIT
4. Onre
5. Opfu
y 31, 2013
PROJE
ojects will hfor field offe on determne what IT
ps should bIT personn
s are availaR stage and
owing steps
During the Fwho this is, c
Please prov
. Project npossible
. Number and the d
. Identity oduring thprocess
. Identity obringing will be ne
. Duration
Before the FEngineer witncluded whT equipmen
Only CDOT etwork andequires Inte
Once the prorovided by uture projec
ECT INF
have some fices, field lamining whaservices m
be taken dunel determinble at the p
d ready for C
s should be
FIR processcontact the
ide your reg
name, numblocations foof project fadate those of the CDOThe project –
of the CDOTtheir CDOTeeded by thof the proje
FOR procesth the CDOen the proje
nt they need
authorizedd primary Inernet acces
oject has cothe region
cts.
FORMAT
need for infabs, or anot those IT nay be need
ring the FIRne what IT
project site. CDOT proje
e taken to id
s, contact y CDOT He
gion IT sup
ber, start daor the facilitacilities reqfacilities areT staff (if it this inform
T staff on loT issued wohe FOR staect
ss, the regioOT IT requir
ect is sent od to provide
equipmentnternet connss it must pr
ome to a clIT support
2-87
TION TE
formation teother projecneeds are; ided.
R process trequiremenThis will en
ect staff to
dentify IT ne
our region lp Desk at 3
pport team w
ate, and locties that are
quiring highe expectedhas been d
mation will b
ocation whoorkstations age of the p
on IT supporements for out to bid se to the pro
t and usersnection at throvide a se
ose, the onteam must
Proj
ECHNOL
echnologyct facility. Tit includes s
to help the nts the projnsure that ause when t
eeds for the
IT support 303-757-93
with the foll
cation; this e within rea speed Inte
d to arrive odeterminede needed b
o (if it has bto the proje
process
ort team withe project
so contractooject.
s shall havehe project sparate serv
n-site netwot be returne
oject Develo
LOGY NE
(IT) serviceThis subsecsteps to be
project engect has as all IT needsthe project
e project:
team. If yo317.
lowing infor
will help ITach of high-ernet that won site. ) who will bby the FOR
been determect site – th
ll provide tht. These caors will be a
e access to site. If the Cvice for its o
ork equipmed so it can
opment Pro
EEDS
es. IT may ction providee taken to
gineer and well as wh
s are definesite is setu
u are unsu
rmation:
T identify -speed Inte
will be on-sit
be on-site R stage of th
mined) will his informat
he Residenan then be aware of wh
the CDOT Contractor own use.
ent that wabe used on
ocess
be es
at ed by p.
re
ernet. te
he
be ion
t
hat
as n
Project D
2.26
The Forcontrollinshortly t
The comcontractMethod “controllsimple psoftwareAn MS Pchart maspecificafor a parpreferreDesign pdevelopdecision
NOTE: Acompletis an itembut may
All specthat mayEnginee
In additiwhen co
1. U
2. E
3. N
4. Ir
5. S
6. P
Developme
PROJE
m 859, Prong or salienhereafter p
mpleted Fort time, affec(CPM) sching items o
projects, CDe, and moreProject CPMay be used ations requrticular projd schedulinphase. Subment proce
ns with accu
A “controllinion time of m of work t
y not affect t
ific project fy impact coer is respon
on to the iteompleting th
Urgency of p
Effect of con
Need for coo
rrigation req
Special even
Production r
ent Process
ECT CO
oject Contront features rior to adve
rm 859 concted pay iteedule or a
of work” andDOT has che complex pM scheduleon very simire the Conect. Attach
ng method. bsequent mess will helpurate sched
ng item of wthe project
that may bethe overall
features, coontract time sible for ini
ems on thehe Form 85
proposed im
nstruction o
ordination w
quirements
nts, schedu
rates used.
s
ONTROL
ol Data, is ufor a constr
ertisement f
tains informm quantitiebar chart s
d “salient fehosen MS Pprojects wae should be mple projecntractor’s sching the MS A draft scodification
p the projecdule informa
work” is an iif the durat
e of special completion
onstruction should alstiation and
e form the fo59:
mprovemen
on local bus
with other p
.
ules, and ho
2-88
DATA (
used to estaruction projfor bids.
mation that es, and a Mhowing esta
eatures.” AProject as itarrant the us
prepared fcts. Note thchedule to bS Project CPhedule shoand update
ct team makation.
item of wortion of this interest in
n of the proj
requiremeo be includcompletion
ollowing key
nt.
sinesses an
projects.
oliday impa
(FORM 8
ablish the cject at the F
is relevant Microsoft (M
ablished timlthough a bts preferredse of this pfor all but thhat current be a CPM sPM Schedu
ould be prepes throughoke importan
rk that will eitem is incrcoordinatinject.
nts, and otded in the Fn of this form
y issues sh
nd property
acts.
Ja
859)
contract timeFinal Office
to the deteMS) Project C
me allotted bar chart mad CPM schereferred sche simplest CDOT consschedule, uule output tpared earlyout the projnt and infor
extend the oreased. A “ng the proje
her specialForm 859. Tm.
hould also b
access.
anuary 31, 2
e, and e Review or
ermination oCritical Patfor the ay be usededuling heduling toprojects. A
struction unless modo the 859 is
y in the projeect
rmed projec
overall “salient featect schedule
requiremeThe Reside
be documen
2013
r
of h
for
ool. A bar
ified s a ect
ct
ture” e,
ents ent
nted
January The proc
1. Ch
2. D
3. Id
4. LP
5. Ca
6. D
Addition1. CDO2. For f
http:/3. CDO
y 31, 2013
cedures for
Complete thave been r
Determine c
dentify the c
ist items ofProject CPM
Complete thnd receive
Distribute Fo
nal RefereOT Construcforms, see C//www.colo
OT, Fundam
r preparing
he final Formesolved.
contract tim
controlling
f work in chM.
he Form 859Program E
orm 859 an
nces: ction ManuaCDOT on-liradodot.info
mentals of C
the Form 8
m 859 after
e for the pr
items of wo
ronological
9 four weekEngineer ap
nd attachme
al ine forms lio/library/for
CPM Sched
2-89
859 are:
r the Final O
roject.
ork, salient
l order on th
ks prior to tpproval sign
ents.
brary rms
duling Using
Proj
Office Revie
features, a
he Bar Cha
he schedulnature.
g Microsoft
oject Develo
ew and all k
nd related w
art of Form
led advertis
Project,
opment Pro
key issues
working da
859 or the
sement date
ocess
ays.
MS
e
Project D
2.27
The finaapparen
All bid itunit quain the Co
EEMA a
1. P
2. R
3. P
4. C
5. R
Copies oapplicabthey are
The Reswith the
1. Tfr
2. T
3. TE
4. Ta
2.27.01
To proviadhered
Developme
ESTIMAND M
al engineer'snt low bidde
ems listed ntities and ontracts an
activities inc
Preliminary
Review of F
Preparation
Creation of b
Retention of
of estimateble. Estimae no longer
sident EnginEEMA. Th
The Residenrom the EE
The EEMA p
The EEMA rEngineer.
The EEMA ddvertiseme
Estimat
ide for the cd to:
ent Process
MATE REMARKET
s estimate wer's bid on t
in the consgiven to the
nd Market A
clude:
unit pricing
inal Office
of the final
bid tabulatio
f historical
s prior to bates will be confidentia
neer shouldhe following
nt EngineerMA.
provides un
reviews any
determines ent.
e Security
confidential
s
EVIEW BT ANALY
will be usedhe project.
struction plae Engineer
Analysis Bra
prior to the
Review eng
engineer’s
ons based
cost data.
id will be seconfidentia
al.
d coordinatg activities d
r tabulates
nit prices fo
y subseque
the unit pr
lity of the es
2-90
BY ENGIYSIS UN
d as a basis
ans are taburing Estimatanch for ass
e Final Offic
gineer’s est
s estimate p
on contract
ent to CDOal prior to th
e each stagdescribe the
the plan qu
r the Prelim
ent estimate
ices for the
stimate, the
INEERINNIT
s for either
ulated by thtes and Masignment o
ce Review
timate.
prior to adve
tor bids.
T Regions e bid open
ge of the pre cost estim
uantities an
minary Engi
es as reque
e final estim
e following
Ja
NG ESTI
award or re
he Residenarket Analysof unit prices
stage.
ertisement.
and FHWAing, after th
roject estimmate review
d requests
ineer's Esti
ested by the
mate prior to
restriction s
anuary 31, 2
MATES
ejection of
t Engineer sis Unit (EEs.
.
A when he bid open
mating procew:
unit prices
mate.
e Resident
o
shall be
2013
the
with EMA)
ning
ess
January
1. Esy
2. C3. T
b
2.27.02
1. 23 C2. CDO3. CDO
Deta4. Estim
y 31, 2013
Engineers pystem.
Consultants The Enginee
y CDOT po
Addition
CFR Part 63OT ProceduOT Proceduailed Estimamated Total
repare thei
prepare “qer’s Estimaolicy.
nal Referen
30B, Plans, ural Directivural Directivate l Project Co
r cost estim
quantity onlyte is protec
nces:
Specificative 303.01, Ae 511.1, Se
ost (see Se
2-91
mates using
y” estimatected by the
ons and EsAward of Coecurity and
ection 1.02 o
Proj
g the CDOT
es. computer s
stimates ontract – JuConfidentia
of this man
oject Develo
T computeri
system and
ustification iality of the
nual)
opment Pro
ized estima
d is confiden
of Bid Engineer’s
ocess
ating
ntial
Project D
2.28
The Finaand costto be a fwhich thconsultaall varian
Design Buse of n
The Resindividuaresponsschedule
1. F
a
b.
2. P
a
b
Developme
FINAL
al Office Ret estimatesfully complehe Plans, Spants. Prior nces have
Bulletin 200ew or revis
sident Enginals from vaibility of thee, budget, s
Final Office
. Plans an
i. Comrequ
ii. All sthe
Cost EstimAn updateaccount woway, utilitie
Procedure
. Initiation The FinaResidentconvenieEngineer
. DistributiCopies oEngineerOffice RecontrolleDirectiveEstimate
ent Process
L OFFICE
eview (FOR for comple
eted plan sepecificationto the Finalbeen appro
09-5 Projecsed project
neer leads rious CDOTe Resident scoping, de
Review doc
nd specifica
mplete projeuired for cospecial provFinal Office
mate (not tod cost estimork and othes, construc
of the Finaal Office Ret Engineer. ent to the mr. ion of the Pof the plans r at least seeview. Thed and will b
e 511.1, Sece.
s
E REVIE
R) is a final eteness andet. A Final
ns and Estiml Office Revoved (See S
ct Special Pspecial pro
the projectT work unitEngineer is
esign, and q
cuments sh
tions
ect plans coonstruction.visions nece Review.
be distribumate of all fher items chction engin
al Office Review will be The Final
majority of th
Plans, Specand specia
even days, e distributiobe distributecurity and C
2-92
EW
review of cd accuracy.Office Rev
mate (PS&Eview, the RSection 2.0
Provisions sovisions on
design teas, consultas to ensure quality are s
hall consist
ontaining a
cessary for
uted except finalized plahargeable teering, and
eview e initiated, sOffice Rev
he attendee
cifications, aal provisionbut preferan of any preed only in aConfidentia
construction. The Final
view is condE) are final
Resident En5).
summarizesCDOT con
am. A designts and entthat the imsuccessfull
of the follo
all necessar
the project
as describan quantitieto the projed indirect co
scheduled aview will be es, as deter
and Estimans will be disably 14 dayseliminary co
accordanceality of the E
Ja
n plans, spel Office Revducted for aized by CDgineer shou
s CDOT postruction pr
gn team cotities. The
mportant objly accompli
owing plan p
ry tabulation
, current as
bed below) es, includingct such as osts.
and conducheld in the
rmined by t
te packagestributed bys, in advanost estimat with CDOT
Engineer’s D
anuary 31, 2
ecificationsview plans all projects
DOT or its uld ensure
licies regarrojects.
onsists of principal jectives (e.gshed.
package:
ns and deta
s of the date
g planned fdesign, righ
cted by the office mosthe Residen
e. y the Residce of the F
te is rigidly T ProcedurDetailed
2013
, are on
that
rding
g.,
ails
e of
force ht of
st nt
dent inal
ral
January
c
d
e
y 31, 2013
Plans anEngineermemo w
i. FHWAii. Regiii. Projiv. Geov. Regvi. Regvii. Regviii. Regix. Regx. Regxi. Regxii. Regxiii. Regxiv. Regxv. Lanxvi. Coloxvii. Othxviii. Conxix. Oth
. Those reand accuto presenSpecialtiIf their inResident
. Conduct The Resso the paattend. Fensure thfor the finmade at
. DocumenThe Rescorrectiowill sendwho wereEngineerbe sent t On consuReview m
nd special pr will determithout the p
A-Attn.: Opgion Transpject Structuotechnical Egion Planningion Progragion Materiagion Right ogion Utility Egion Hydraugion Profesgion Maintegion Residegion Traffic ndscape Arcorado Stateer Local, S
nsultants ers as dete
eceiving plauracy of connt their recoes with signvolvement t Engineer of the Finaident Enginarticipants cFollowing thhat all correnalization oor prior to tntation ident Enginns and rev the minutee originally r will keep ato others, a
ultant-desigmeeting and
provisions wmine when plans):
perations Enportation Diural EngineEngineer ng and Env
am Engineeals Engineeof Way ManEngineer ulics Enginesional Land
enance Supent EngineeEngineer
chitect
e Patrol State or Fed
ermined by
ans and spenstruction dommendationificant invois limited, tprior to the
al Office Reneer shouldcan recognhe Final Offections are of the plansthe Final O
neer will maisions that
es reportingsent Final
a copy of ths the Resid
gned projecd prepare a
2-93
will be transand to who
ngineer rector er
vironmentaler er nager
eer d Survey Cperintendener
deral Agenc
the Reside
ecifications details and ons for reviolvement shthey can coFOR meet
eview d prepare anize which pfice Reviewmade for a, special prffice Review
aintain one result from
g the resultsOffice Rev
he marked-dent Engine
cts, the conand distribu
Proj
smitted to thom it is app
l Manager
oordinatornt
cies
ent Enginee
will review plan quantisions and chould atten
ommunicateting and no
n agenda foparts of the w meeting, tadvertising. rovisions, aw.
set of printthe review
s of the Finiew notificaup plans an
eer deems
nsultant will ute the minu
oject Develo
he followingropriate to
er
them for coities, and wcorrections
nd the Finale their conct attend.
or the Finalmeeting ththe Reside All decisiond cost est
ts on which w. The Resi
al Office Reation. The Rnd additionnecessary.
conduct thutes. The c
opment Pro
g (the Residdistribute th
ompleteneswill be prepas at the FOR Office Rev
cerns to the
l Office Revhey should nt Engineeons necesstimate will b
to record tident Engineview to allResident al copies w
he Final Offconsultant w
ocess
dent he
ss ared R. view. e
view
r will ary
be
he neer l
will
ice will
Project D
Developme
incorporasubmit toreproduccorrectio
ent Process
ate all modo the Residcibles, CADns, if applic
s
ifications agent Engine
D files, and tcable.
2-94
greed to inter the minuthe Final O
to the plansutes of the mffice Review
Ja
s and specimeeting, thw documen
anuary 31, 2
ifications anhe revised nts with
2013
nd
January
2.29
Plans anthe consthe anticreceived
The Resto help fReprodu
Whoeve1299 Plabefore there: ht
A compl
1. Ss
2. Pch
3. P
The EngAnalysisrequired
The ResEstimatesectionsand repr
1. C
2. Ra
3. OPre
4. Rfe
y 31, 2013
BID PA
nd specificastruction itecipated cosd.
sident Enginfinalize the uction.
er checks thans, Specifthe project ttp://www.c
lete PS&E s
Standard Spupplemente
Plans in the ross-sectioydraulics, s
Project costs
gineering Es Branch wid to perform
sident Engine package. s, special prroduction w
Compiling th
Running thend Market A
Obtaining CProject Scopeceived in w
Reviewing thederal and
ACKAGE
ations of a pems in sufficts in detail
neer shouldplans befor
he Plans, Sfications anis advanceoloradodot
set of plans
pecificationsed or modif
form of detns. These
structures, s
s of bid item
stimates anill review or
m the work (
neer is respThe packa
rovisions, ework order. A
he final plan
e final EnginAnalysis Un
DOT clearaping/Clearawriting. Em
he final Plastate requir
E REVIE
project descient detail to permit a
d use portiore advancin
pecificationnd Estimated to Advert.info/library
s shall inclu
s for Road fied by spec
tailed drawplans contasoil, pavem
ms, force ac
nd Market Ar establish p(see Sectio
ponsible forage includesestimate, scAssembly i
n sheets.
neer's Estimnit in the Co
ance approance Recordmails are an
ns, Specificrements.
2-95
EW (FOR
cribe the loto facilitaten effective
ons of the Fng the proje
ns and Estim Checklist ttisement any/forms/cdot
ude:
and Bridgecial provisio
ings, layouain informat
ments, and o
ccount item
Analysis Unprices for mn 2.27 of th
r assemblins, but is notchedule, adnvolves:
mate, as revontracts an
vals and sigrd. Clearancn acceptable
cations, and
Proj
RM 1299
ocation and e constructioreview and
Form 1299 ect to Adve
mate (PS&to ensure thnd Reprodut1299.docx
e Constructions to suit t
ts, profiles,tion pertainother featur
ms, right of w
nit in the Comaterials, lahis manual)
ng the final t limited to,
dvertisemen
viewed by tnd Market A
gn-offs as rces from Spe form of cl
d Estimate
oject Develo
9)
design feaon. The es
d compariso
not coveredrtisement a
E) should uhe plans aruction. Formx/view
tion. This bothe specific
, and any aning to geomres of the p
way, and ut
ontracts andabor, and eq).
Plans, Spe plan sheet
nt notice, bi
the EngineeAnalysis Bra
required onpecialty Unlearance.
for complia
opment Pro
atures with astimate refleons of bids
d in Form 1and
use the Forre completem 1299 is fo
ook will be c contract.
appropriatemetrics, project.
tility costs.
d Market quipment
ecifications,ts, cross-d documen
ering Estimanch.
n Form 104its should b
ance with
ocess
all ects
1048
rm e ound
, and
nts
mates
8, be
Project D
5. Sre
The ForEngineeadvertis
Immediafinish theEngineeControl
Addition1. 23 C2. Proc
Proje3. For f
http:/
Developme
Submitting teproduction
m 1048, Prer. All clearaement of a
ately prior toe final chec
er shall alsoData, Form
nal RefereCFR Part 63cedural Direects forms, see C//www.colo
ent Process
he Plans, Sn center.
roject Scopances outlinproject.
o requestinck of the bido confirm alm 1048, and
nces: 35B, Force Aective 520.1
CDOT on-liradodot.info
s
Specificatio
ing/Clearanned on the
ng that a prod package fl clearance
d check she
Account Co1, Documen
ine forms lio/library/for
2-96
ns, and Est
nce RecordForm 1048
oject is advfollowing R
es and requeets) have b
onstructionnts for Bidd
brary rms
timate pack
d, is to be co8 will be obt
vertised the Region proce
irements (sbeen met.
ding and Co
Ja
kage for pri
ompleted btained prior
Resident Eedures. Thsee Form 8
ontracting o
anuary 31, 2
inting to the
by the Residr to
Engineer we Resident
859, Project
on Construc
2013
e
dent
ill t
ction
January
2.30
After thefederal a(StandaSAP in oproject. and FormExclusioEnvironm
Obligatio SAP Ste
1. Z
2. Z
3. U
4. Z
5. Z
6. M
Constru10 perce
1. Ifthd
2. Ifto
Authoriz
1. F
2. Fa
3. Afr
These foadvertis
y 31, 2013
PLANSAPPRO
e final Plansand state rerds Certificorder to obl The Residm 859 have
on projects,mental Man
on:
eps:
ZJ14 - Form
ZJ17 – Form
Update Trns
ZJ23 – Initia
ZJ30 – Trac
ME51N – Cr
ction Estiment of the C
f the estimahe project bepending if
f the estimao ensure th
zation is req
Final Form 4
Form 1180 wnd Estimat
An approvedrom the reg
orms shouldement date
S, SPECOVAL (F
s, Specificaegulations hation and Pligate the co
dent Enginee been app the Form 1
nager,
m 463 – Fina
m 128 – Env
s*port fundi
ate Form 11
ck Form 118
reate a Pur
mate in TrnsConstruction
ate is 10% obefore it canf a STIP am
ate is 10% le budget is
quested fro
463 (Design
workflow(Ste Approval
d Form 128gion.
d be submie to allow ad
CIFICATIFORM 1
ations and Ehave been Project Planonstruction
eer cannot iproved by th128 has be
alize
vironmenta
ng to match
180
80 progress
rchase Req
*port reviewn funds bud
over the bun be advertmendment i
ess than ths not more t
m FHWA o
n Data)
tandards C)
8 (Environm
tted to OFMdequate tim
2-97
IONS AN180)
Estimate armet the Re
ns, Specific phase andnitiate the F
he Programen finalized
al Manager
h SAP fund
s
uisition for
wed by CDOdgeted.
dget, then atised. Be aws required.
he budget, tthan 10% o
once OFMB
Certification
mental Cate
MB at least me for OFM
Proj
ND ESTI
re reviewedesident Engcations and d obtain appForm 1180
m Engineer ad and appro
ding
Constructio
OT Cost Es
additional fware this m
then funds over the est
B receives:
and Projec
egorical Exc
7-10 days MB/FHWA to
oject Develo
IMATE
d and all reqgineer initiat
Estimates proval to aduntil the finand, for Caoved by the
on
stimating h
funds must may take up
need to be timate.
ct Plans, Sp
clusion Dete
prior to theo process t
opment Pro
quirementstes Form 1Approval) idvertise thenal Form 46ategorical e Region
as to be wi
be added tto 2-3 mon
de-budget
pecifications
ermination)
e scheduledhe
ocess
of 180 in e 63
thin
to nths
ed
s
)
d
Project D authorizadequatrequire t
The Regsafety stpackage
The Regto adverbudget dplannedpercent,notificatiadvertis
The ForManage463, cur
When Othey willforward
A federaphase oa projecconstitut
Once thbe found
After FHOFMB. O
To deter(CJ20N)appear i
NOTE: (particip
Developme
zation requetely before two weeks
gion Progratandards hae by approv
gion Businertise the prodeficits up t action vers the clearaion of the Cement of th
m 1180 wilement and Brrent cost e
OFMB receiv approve ththe packag
al aid constbligation/au
ct does not tes authoriz
e Construcd in SAP us
HWA has obOFMB will,
rmine whet). If the proin the “FHW
23 CFR Paating) for c
ent Process
est. Therefthe plannedto approve
am Engineeave been mving the For
ess Manageoject. With tto 10 percesus Enginence indicat
Chief Enginehe project b
l then be foBudget). Thstimate and
ves the comhe budget foge to FHWA
ruction projuthorizationinclude anyzation to pr
ction phase sing transac
bligated andin turn, aut
her a projeoject has reWA Agreem
art 630.106 osts incurre
s
fore the stad advertisethe PS&E
er will certifymet, and aprm 1180 in
er will certifthe Region’
ent (based oeer's Estimaes approvaeer. Deficit
because of
orwarded inhe Residentd Form 128
mpleted Foor advertise
A for obligat
ject will notn has been y federal funroceed with
is authorizection ZJ40
d authorizethorize the
ct has receceived FHW
ment Date” f
specifies thed prior to t
2-98
rt of the forment date.package fo
y on Form 1prove the PSAP.
fy on Form ’s approvalon Transpoate). For pral by the Rets greater trequired Tr
SAP to OFt Engineer
8 (if applica
rm 1180 anement (if ontion and au
t be advertisreceived frnding final aadvertisem
ed by FHWor CJ20N.
ed the Fedebudget for
eived FHWAWA authorizfield in the C
hat federal the dates o
rm 1180 woWhen FHW
or authorizin
1180 that aPlans, Spec
1180 in SA, projects m
ortation Comrojects withegion Transhan 15 perransportatio
FMB (Officeis responsible) to OFM
nd all of thenly state funuthorization
sed for bidsrom FHWA approval of
ment.
WA, the FHW
eral Funds, advertisem
A authorizazation, the CJ20N Use
funds shalof obligation
Ja
orkflow shouWA has oveng funds fo
appropriate cifications,
AP that fundmay be advmmission bu deficits gre
sportation Drcent may don Commis
e of Financible for forwMB.
e associatednds are use of Federal
s until the cIn those in
f the budge
WA authoriz
they will rement.
ation, you cadate it was
er fields.
l not be usen and autho
anuary 31, 2
uld be timeersight, theor construct
design andand Estima
ds are availvertised withudget plus eater than 1Director anddelay the ssion action
ial warding the
d documened), or will Funds.
constructionstances wh
et action
zation date
spond to
an log into s approved
ed orization.
2013
ed y
tion.
d ate
able h
10 d
.
ts,
n here
can
SAP will
January Federal projectscharges
Addition1. 23 C
Spec2. 23 U3. CDO
(DSR4. 23 C5. For f
http:/
y 31, 2013
Highway A. See Secti can be ma
nal RefereCFR Part 62cifications a
USC 106, PrOT ProceduR) CFR Part 63forms, see C//www.colo
Administratioon 1.03 an
ade against
nces: 25, Design Sand Estimatroject Appro
ural Directiv
30A, FederCDOT on-liradodot.info
on authorizd Section 1t a project.
Standards ftes oval and O
ve, 512.1, P
ral-Aid Projeine forms lio/library/for
2-99
zation is not1.04 of this
for Highway
versight Project Scop
ect Authorizbrary rms
Proj
t required fomanual for
ys, and Pa
ping and De
zation
oject Develo
or non-feder an explana
rt 630B, Pla
esign Scop
opment Pro
eral-aid ation of wh
ans,
ping Review
ocess
en
w
Project D
2.31
After thecreate athe fundensure t
The Res
For a stainstructio
Link to
ME51N - FeFunded Con
http://vu
PRs for different
After youFirst youBusinesrelease will also Contract
For fede“FHWA Purchasobligatiostates thobligatio
Developme
PURCCONT
e project is a Purchase ds and advethe project
sident Engin
andard CDOon on how
ME51N – C
ederally nstruction
pweb.dot.s
Bridge Enttly and instr
u have savu will need ts Office anmust be cobe requirets Unit on t
erally fundeAgreement
se Requisition are comphat federal fon and agre
ent Process
HASE RRACT
authorized Requisition
ertise the prhas adequa
neer will cre
OT project,to fill out a
Create a Co
state.co.us/g
erprise or Truction for t
ed the PR, to send thed request t
ompleted prd on the rehe *HQ-CU
d projects, t Date” has on on a fedplete. Thesfunds shall eement. Se
s
REQUISI
by OFMB fn (PR) in SAroject. It alsate funds fo
eate the PR
, please usePR for a st
onstructio
gm/folder-1
Tolling Entethose PRs a
you’ll neede PR numbehat they aprior to the pquest adve
U/Construct
the Purchabeen rece
derally fundse requirem
not be usee Figure 2-
2-100
TION FO
for advertisAP. The PRso will serveor advertise
R using tran
e the attachtandard CD
n Project P
1.11.30001
erprise projeare attache
d to record ter to both thpprove (akaproject gettinertise letter tion Contrac
ase Requisiived. SAP w
ded project ents are ba
ed for costs -3.
OR CON
sement, theR is generae as a preliement in the
nsaction co
hed ResourDOT funded
PR Resour
ects will need as a refe
the PR numhe Programa release) thng advertisthat will bects Unit dis
ition shouldwill not allowunless the ased on 23Cincurred p
Ja
NSTRUC
e Resident Eally a requeminary bude construct
ode ME51N
rce guide wd project.
rce guide
eed to be crerence belo
mber for futm Engineer he PR in SA
sed. The PR sent to the
stribution lis
d not be staw the compfederal appCFR 630.1rior to the d
anuary 31, 2
TION
Engineer west to encumdget check ttion phase.
N.
with the pro
reated ow.
ture referenand the AP. This R informatioe Constructst.
arted until thpletion of thproval and 06 which
date of
2013
will mber to
per
nce.
on ion
he he
January
2.31.01
1. In(p(pCF
2. Wast“F
3. BGnp
4. TDre
y 31, 2013
Key SAP
n the “Accoprojects thaprojects tha
Category” fieFHWA agree
When a P isutomaticalltate only fuFHWA Agre
Based on thGeneral Led
ot alter or eroject befor
The Region Date.” The Regarding Pu
Ch
P Purchas
unt Assignat require feat do not neeld of the Pement date
s entered foy check for
unds, there eement Dat
e “Accountdger Numbeedit the G/Lre going to
Business ORegion Busurchase Re
Fhecking FHW
e Requisit
ment Categederal authoeed federal Purchase Ree is in place
or the “Accor the “FHWAis no validate.”
t Assignmeer (G/L NumL Number o
Advertisem
Office shousiness Officequisitions o
2-101
igure 2-3 WA Agreem
tion Points
gory,” enterorization) oauthorizatioequisition is
e and federa
ount AssignA Agreemeation check
nt Categorymber) in theon a Purchament.
ld also crose should beor the “FHW
Proj
ment Date
s
r either a P or a Z for a on). The “As a critical fal participat
nment Categent Date”. Ifk on whethe
y,” SAP core Purchasease Requisi
ss check foe contactedWA Agreem
oject Develo
for a particnon-particip
Account Assfield for enstion is appr
gory” field, f a Z is enteer or not the
rrectly popue Requisitioition for a c
or the “FHWd for any qu
ment Date.”
opment Pro
cipating propating projesignment suring that roved.
SAP will ered indicatere is an
ulates the n. Please donstruction
WA Agreemeuestions
ocess
oject ect
ting
do n
ent
Project D
5. IfC
6. UU
2.31.02
1. Link http:/
Developme
f the PurchaCDOT is in j
Upon awardUnit.
Addition
to BE CDO//vupweb.d
ent Process
ase Requisjeopardy of
d of the proj
nal Referen
OT combineot.state.co.
s
sition is creaf losing the
ect, the PR
nces:
ed PR creat.us/gm/folde
2-102
ated incorrefederal fun
R will be con
tion resourcer-1.11.300
ectly prior tonds for the p
nverted into
ce guide 001
Ja
o the federaproject.
o a PO by t
anuary 31, 2
al obligatio
the Agreem
2013
n,
ments
January
2.32
The Resspecial papplicab(VCC). Fthe docu
1. CSCdad
2. CTd
3. AEwin
4. TUo1reCs Aatha
2.32.01
The PrinProject Dconstrucfrom For
y 31, 2013
PLANS
sident Enginprovisions, ble, and sevFour groupsuments at d
CDOT ProjeSupporting tContractor’s
eferrals. Ths possible, iscussion o
CDOT ConsThe CDOT C
ocuments.
Agencies: External agewho may nenternal revie
The ContracUpon award
f plans and02 Project eceive with
Contractor’special prov
After Award t the Visuahe Award pnd are ship
Form 28
nting and VDistributionction documrms 644 an
S AND R
neer develobid schedu
veral forms s of peopledifferent sta
ect Staff: the advertiss questions his group nejust in case
of Form 644
struction StaConstructio
encies sucheed the Ad aew and pro
ctor: d of the Cond specificatiPlans and out cost an
s Award setvisions, plus
distributionl Communilan sets wit
pped to the
87 Project
isual Commn (See Figurment sets thnd 155) are
REPROD
ops an Advules, cross s
for the Prin receive the
ages. The g
sement (Adand submieeds the Ade there are4.)
aff: on Staff can
h as FHWAand revisio
ocesses (se
ntract, the Cons. The pOther Data
nd how the Cts include As all revision
n, the Contrcation Centhin one weResident E
Distributio
municationsre 2-4.) as hat will be pcombined
2-103
DUCTION
vertisement sections ornting and Vese documroups are:
) process, tts-revisionsd documen immediate
n wait for no
A, other fedens-under-a
ee discussio
Contractor wroject spec
a, specifies Contractor
Ad plans, stans-under-ad
ractor’s Awter in Denv
eek, these sEngineer.
on
s Center bua workshee
printed. All sto get a tot
Proj
N PROC
package wr other suppVisual Comm
ents. Each
the CDOT s-under-ad nts and revie Contracto
ormal groun
eral agencied documen
on of Form
will be sent cial provisiohow many will receiveandard sped.
ward sets wiver. If the Csets are lab
usiness procet for determsections of tal print run
oject Develo
CESSES
which includplemental inmunications of these gr
Project Staand requessions-under questions
nd delivery
es, and Locnts as soon644.)
t Contractoron, Revision
sets the Coe the documecial provisi
ill be availaontractor d
beled “Cont
cess uses mining the the form (i. The const
opment Pro
des plans, nformations Center roups need
aff answerssts for bid
er-ad as soos. (See
of all
cal Agencie as possibl
r’s Award sn of Sectionontractor w
ments. The ions, projec
ble for pickoesn’t pick tractor’s Se
Form 287 total numbencluding totruction
ocess
if
ds
on
es e for
sets n will
ct
k-up k up ets”
er of tals
Project D documeprinting.
Developme
nt sets nee The goal o
ent Process
eded for theof VCC is to
s
e entire Ad to print only
FExam
2-104
through awonce.
igure 2-4 ple Form 2
ward proces
87
Ja
ss are printe
anuary 31, 2
ed in one in
Standard Distribution se
Ad sets
Award sets
2013
nitial
ets
January
The illusrun. For sets tharevisionsThe AwaRevisionthe projenumber in the spsets, the
y 31, 2013
stration in Feach regio
t will be prins-under-ad ard sets aren of Sectionect’s speciaof Award s
pecial provie Designer
Figure 2-5 ison, the numnted and seare printed
e the Contrn 102-Projeal provision sets on the sion. If the will need to
s the top pamber design
ent by groud, each is sractor’s setsect Plans an
for the numForm 287 mspecial pro
o order them
2-105
art of Formated here wnd deliveryent separats, as specifnd Other Damber of setsmust be eqovisions stam (see disc
Proj
287, the stwill be the ny to the regitely to the rfied in the pata. The Des the Contrual to or lar
ate that thecussion on
oject Develo
tandard disnumber of aion for distrregion for dproject specesigner neeractor is to rger than wContractor Form 155.)
opment Pro
tribution pradvertisemeribution. Asdistribution. cial provisioeds to checreceive. Th
what is specr will get mo)
ocess
int ent
on, ck he cified ore
Project D
INSTR ♥ 6 10 15
After Visualof planof fullpickedbe senmay breprodbidderreprod
Developme
RUCTIONS T Insert the apsets for write-
0 sets for norm5 sets for majo
the proposals hl Communicatins and special l-size major strd up the plans ant to the Residebe purchased onduction prices. r or they may pduction prices.
ent Process
TO DESIGNEppropriate numup projects.
mal projects witor projects (mo
PRhave been openions Center, 42provisions; an
ructure plan shand other availent Engineer inn a cash sale ba Subcontractor
purchase copie
s
FTop Pa
ERS (delete insmber of plan se
th plan sheets.re than 100 she
REVISIONROJECT PLANned, the low re201 East Arkand if available feets, and one slable data by 4n charge of the asis from CDOrs and suppliers on a cash sal
2-106
igure 2-5 art of Form
structions and sets:
eets).
N OF SECTIONNS AND OTHsponsible bidd
nsas Avenue, Dfor the project, set of computer:00 p.m. on theproject. Addit
OT's Visual Comrs may obtain pe basis from th
287
symbols from
N 102 HER DATA der may obtain Denver, Colora
one set of fullr output data. e second Fridaytional sets of pmmunication Cplans and otherhe Visual Comm
Ja
final draft):
from CDOT's ado 80222, at nl-size cross secIf the low bidd
ay after bid opeplans and otherCenter at currer data from the
mmunication Ce
anuary 31, 2
Printing and no cost: ♥ sets tions, one set
der has not ening, they willr available dataent e successful enter at current
2013
l a
t
January
2.32.02
This formRecord
y 31, 2013
Form 64
m has threesets for the
44 Plan Dis
e functions.e residency
Form 644:
stribution R
. The first fuand Consu
FResident E
2-107
Request
unction is foultants. (Se
igure 2-6 Engineer Or
Proj
or the Residee Figure 2-
rders Reco
oject Develo
dent Engine-6.)
ord Sets
opment Pro
eer to orde
ocess
r
Project D The secstandardquestion
The Visurequeste
Developme
cond functiod mail. Thens. (See Fig
ual Commued and at th
ent Process
on is for these are the dgure 2-7.)
unications Che requesto
Form 64
s
e Resident Edocuments
Center doesor’s expens
F44: Residen
2-108
Engineer tos needed im
s not ship ose.
igure 2-7 nt Engineer
o order the 2mmediately
overnight m
r Orders 2 S
Ja
2 sets that to answer C
mail unless s
Sets
anuary 31, 2
will be shipContractor
specifically
2013
pped
January The thirdagencieManageAgencieThese athe Printimmediathe Formeach is r
y 31, 2013
d function iss such as t
ement, and es such as care ordered ting and Visate Ad copiem 155 but wreceived.
s to order che Federal National Pacities, counin the box
sual Commes, the Res
will have to
Form
copies that Highway A
ark Serviceties, and spbelow (See
munications sident Enginremember
F644: Copie
2-109
will be needAdministratie. Also, deppecial improe Figure 2-8Center. No
neer can orto mail the
igure 2-8 es for Exter
Proj
ded immedion, Forest
pending on ovement di8.) and are ote: if theserder construAd sets an
rnal Agencie
oject Develo
diately for eService, Buthe projectistricts maysent to the
e agencies duction docund revisions
es
opment Pro
external ureau of La, Local
y want copiee individualsdon’t need ument sets s-under-ad,
ocess
and
es. s by
on , as
Project D 2.32.03
This formdocume
The secwant you
Developme
Form 15
m has threents. (See F
cond functiour order pri
ent Process
55 Reprodu
e functions.Figure 2-9.)
Form 155
on is to tell tnted. (See
s
uction Wor
. The first f
F5: Authorize
the PrintingFigure 2-10
2-110
rk Order
function is t
igure 2-9 e Printing o
g and Visua0.)
to authorize
of Ad Docum
al Commun
Ja
e the printin
ments
ications Ce
anuary 31, 2
ng of the Ad
enter how y
2013
d
you
January
The thirdflexibility
1. Tb
7. T
8. Ta
9. Tsafo “ISs
In aSp
y 31, 2013
d function oy to order m
There aren’tox,
The project
The Residengencies, an
The Revisioets for the Csk for additollowing wo
n addition tSpecial Provhould be on
addition to the stapecial Provisions, P
F
of this form more sets of
t enough se
is large and
nt Engineernd
n of SectioContractor.tional sets oording:
to the standvisions, Pronly the add
andard printing, plProject Special Pr
FigForm 155: P
(See Figurf document
ets identifie
d construct
r wants to s
n 102 requ. In the “Adof specific s
dard printinoject Speciaitional docu
lease print X sets Provisions, and cro
2-111
gure 2-10Printing Inst
re 2-11.) givts for the fo
d on Form
ion staff wil
send plan s
ires the Redditional Infsets. For e
g, please pal Provisionuments that
of plans, Standaoss sections.
Proj
tructions
ves the Resollowing situ
287 in the
ll need add
sets and rev
sident Engformation” bexample, Re
print X sets ns, and crost will be nee
ard
oject Develo
sident Engiuations:
Standard D
itional copi
visions und
ineer to ordbox, you neepro sugge
of plans, Sss sectionseded.)
opment Pro
neer the
Distribution
es,
er ad to ou
der additioneed to clearests the
Standard s.” (This list
ocess
Sets
tside
nal rly
Project D
Using thspecs, cit’s imposubmitte
To reducare nowResidento the prresiding electronneed, wwill deveappropriThis list and 155
Final plain a newwebsite.number
Developme
he Form 287cross sectioortant that thed.
ce the amow distributingnt Engineer roject Conson the FTPic copies qhich typicalelop a prelimiate, bid scshould be
5.
ans, speciaw folder und. NOTE: Wr and ad da
ent Process
For
7, the Printons, etc. thahe Residen
ount of papeg FIR and Fmay send
struction PlaP server areuickly. Indivlly is not theminary disthedules anincluded in
l provisionsder \\public\hen choosate, not a s
s
Figrm 155: Ord
ing and Visat are neednt Engineer
er being useFOR plans out a “Notic
ans and Spe removed viduals attee full set of ribution list d at what sthe FOR n
s, bid schedreprojobs\p
sing a namsubaccoun
2-112
gure 2-11dering Addi
sual Commed for the eorder enou
ed during pelectronicace of FOR”
pecial Provisafter 10 da
ending the Fdocumentsof who nee
stage they anotes and u
dule, and Foplansandsp
me for the nnt.
itional Sets
unications entire projeugh sets wh
project deveally. In the c meeting visions on th
ays, project FOR may ps. At the FOeds plans, sare neededsed in filling
orms 155 apecs which new folder
Ja
Center princt at one timhen Form 2
elopment, scase of the ia email ane FTP site.reviewers
print the docOR, the Resspecificatio
d – either Adg out the fo
and 644 shois the Repruse the ac
anuary 31, 2
nts all the pme. Therefo287 is
some RegioFOR, the d provide a. Since filesmust get thcuments thsident Engi
ons, and, whd or Awardorms 287, 6
ould be plaro folder onctual proje
2013
lans, ore,
ons
a link s
heir ey ineer hen .
644,
ced the ct
January ReproduThe Ad are heldperiod is
As Revisaccordin
y 31, 2013
uction combsets are iss
d in the Prins over and A
sions-Undengly.
bines all forsued as insnting and ViAward is m
er-Ad are co
rms and pristructed on sual Comm
made.
ompleted, V
2-113
nts both AdForms 287
munications
VCC will pri
Proj
d and Awar, 155 and 6
s Center un
int them an
oject Develo
rd documen644. The retil the adve
nd distribute
opment Pro
nts at this tiemaining seertisement
e them
ocess
me. ets
Project D
2.33
CDOT tylonger oEngineeManage
Two weeweeks is635.112steward
An adve(Contracthe projeInnovativperiod.
The acti
1. P
2. C
3. C
4. C
5. Aa
6. P
The Resthe Formdiscrepa
The ResVisual Cshould b
1. F
2. F
3. P
4. O
Developme
ADVE
ypically advor shorter ader is to requer.
eks is the ms the minim2(b) unless ship agreem
ertisement pctors) may ect has a unve Contrac
vities that l
Process des
Check estim
Check final d
Compile the
Approve thedvertiseme
Prepare the
sident Enginm 1048, Proancies have
sident EnginCommunicabe included
Form 644, P
Form 155, R
Project sche
Original proj
ent Process
RTISEM
vertises a pdvertiseme
uest concur
minimum admum adverti
approved bment).
period of 5 whave a diffinique elem
cting method
ead up to p
sign require
mate and bu
design, spe
Plans, Spe
e Plans, Speent for bid.
Plans, Spe
neer will enoject Scopine been reso
neer is resptions Cente:
Plan Distribu
Reproductio
edule of item
ject plan sh
s
MENT
project for thnt period mrence from
dvertisemensement pe
by the Regio
weeks or mcult time acent or difficd, bidders m
project adve
ements and
udget
ecifications,
ecifications
ecifications
ecifications,
nsure that ang/Clearanolved.
ponsible forer (See Sec
ution Reque
on Work Ord
ms
heets
2-114
hree weeksmay be appr
the Contra
nt period reriod requireon Transpo
more can beccurately ascult phasingmay benefit
ertisement
clearances
, and bid ite
, and Estim
s, and Estim
, and Estim
all applicablce Record,
r deliveringction 2.28 B
est
der
s. There areropriate. In acts and Ma
equired by Sed by FHWAortation Dire
e used whessessing thg, is a signat from the lo
are:
s.
ems.
mate deliver
mate packag
mate deliver
le clearance, and that a
the documBid Package
Ja
e situationseither case
arket Analy
State statutA accordingector (see C
en the potenhe risks of tature projeconger Adve
rable packa
ge, includin
ry schedule
es have beall mitigating
ments to thee Review).
anuary 31, 2
in which a e, the Progrsis Branch
te. Three g to 23CFRCDOT/ FHW
ntial biddershe project. ct, or uses aertisement
age.
ng
.
een obtaineg issues an
e Printing anThe follow
2013
ram
R WA
s If an
d on d
nd ing
January
5. O
6. O
7. E
8. A
9. O
To ensuCenter rshould b
1. TD
2. LD
3. VD
The Adv
In
In
y 31, 2013
Original proj
Original proj
Earthwork c
Advertiseme
Other supple
ure a timely requires thebe given du
Typical PS&Deliver to th
arge PS&EDeliver to th
Very Large PDeliver to th
vertisement
n upper left
n upper righ
ject specific
ject cross-s
alculations
ent letter fro
emental inf
advertiseme following suring holiday
&E packagee Center 8
E packages e Center 15
PS&E packe Center 22
t Notice in T
corner: · L· C· R
ht corner: C· P· D· P· W· R· A____________
cations and
sections, if a
, if applicab
om Residen
formation, if
ment of the submittal scys):
es (200 plancalendar d
(between 5 calendar
kages (over2 calendar
Trns*Port m
Letting DateCounties Region
Contract IDProject No.DBE Goals/Plan PriceWork or CaResident EA check ma
_ More than_ Between $_ Between $_ Between $_ Between $_ Less than
2-115
d special pro
applicable
ble
nt Engineer
f applicable
project the chedule to
n sheets or days prior to
200 and 40days prior
r 400 plan sdays prior
must contain
e
D
/Guaranty
alendar Dayngineer ark by the c $20,000,0
$10,000,000$5,000,000 $1,500,000 $600,000 a$600,000
Proj
ovisions
r (e-mail)
e
Printing anbe followed
less): o advertisem
00 plan sheto advertise
sheets): to advertise
n the follow
ys
correct one 00 0 and $20,0and $10,00and $5,000nd $1,500,0
oject Develo
nd Visual Cd (additiona
ment.
eets): ement.
ement
wing informa
of the follo
000,000 00,000 0,000 000
opment Pro
Communicatal considera
ation:
wing:
ocess
tions ation
Project D
U
A
The quaconferenit is man
2.33.01
Authorizdistributthan 9:0holiday,
A samplthe CDO
http://ww
(You ma
The sam
2.33.02
The Resshould p
Developme
Use the folloNumber of O
MT
23
Add $10 for ev
antities shounce is schendatory.
Authoriz
zation letterion list in O
00 a.m. on tthey must
le advertiseOT website
ww.colorado
ay need to s
mple format
Bid Ope
sident Enginprovide the
ent Process
owing to deOriginal Plan
TCE Projects 1 – 150
151 – 250 251 – 350 351 – 450
very additiona
uld read “Mduled, inclu
zation Lett
rs must be sOutlook. All the Mondaybe received
ement authoat:
odot.info/bu
scroll down
t is to be us
ening Defe
neer shouldnew bid op
s
termine then Sheets
l 100 plan she
MAJOR ITEMude the loca
ters
sent to the advertisemy morning bd by 9:00 a
orization let
usiness/bid
n to find the
sed on all le
rral
d notify the pening date
2-116
e Plan Price
eets, or portio
MS” as oppation, time,
“*HQ-CU/Cment authoribefore the aa.m. the pre
tter and pro
ding
“Advertise
etters autho
Award Offie and indica
e: Plan Price $10.00 $20.00 $30.00 $40.00 $50.00
on thereof, ove
posed to “B and date,
Constructionizations muadvertisemeevious Frida
ocedural ins
ment Lette
orizing proje
icer of a deate if there i
Ja
er 450.
BID ITEMS.”and clearly
n Contractsust be receient date. Ifay.
structions a
r Instruction
ect advertis
eferral via eis a revision
anuary 31, 2
” If a pre-biy state whet
s Unit” ved no latef Monday is
are located
ns” link.)
sements.
mail. The en to follow.
2013
d ther
er s a
on
January
2.34
The folloAdvertis
All revisiCenter (submittewill incluthe revisThese st
AddressThe Revreceipt othe botto
FInlisDMRRSC
PR
The “SuNo.____distributiinformat
y 31, 2013
PS&E
owing proceement.
ion packageVCC) at lea
ed later will ude the revission letter mteps must b
s the actual vision No. sof the revisioom of the le
FHWA, Colondividuals list
Duran/StillerM. Pyle, Bid R. LiljenbergR. Ott, ConsS. Yu, Cost Central Files
Project ManaResident En
bject” for th
__" All the sion list calletion only.
AlBiJaB.TrRi
RegioProgr
REVISIO
edure and fo
es are to beast 10 daysresult in a dsion letter a
must be madbe followed
revision lethould be lison in their s
etter for hard
o. F/A Divissted in the
r, Printing CPlans
g, Business str. ContractEstimating s
ager gineer
he e-mail costandard noed "HQ-CU/
lvaro Duranid Plans ack Stiller . Rasmusseracie Bentoichard Ott
on Transp. Dram Engine
ONS UN
ormat are to
e submitted prior to thedeferred bidand all revisde concurreto ensure t
ter to “All Hsted under “submitted bd copy distr
ion Operatimost curren
Center
Programsts
over letter shon-regional /Constructio
n
en n
= *H
Dir. er
2-117
NDER AD
o be followe
to the Prine scheduledd opening. Tsed sheets. ently with orthat key pro
Holders of P“Subject.” (Aid proposalribution:
ions Engr. (nt *CU_HQ
hould note recipients h
on". The cu
HQ-CU/Con
Proj
DVERTIS
ed for all pla
ting and Visd bid openinThe packagAdditionally
r prior to theocesses are
Plans for ProAll bidders ls.) Include
(if FHWA hQ/constructio
"Revision Nhave been current name
nstruction
oject Develo
SEMENT
an Revision
sual Commng date. Rege to the Pry, an e-maie submittal e initiated.
oject No. __are to acknthe followin
as project oon Contract
No. _____ Pconsolidatees in this list
opment Pro
T
ns Under
munications evisions inting Centel distributioto the VCC
__________nowledge ng recipient
oversight) ts distributio
Project ed in a t are shown
ocess
er n of
C.
__.”
ts at
on
n for
Project D
All non-rdistributias the R The latehttp://ww The revi
1. RLefo
abcdef.gh
2. BIntha
3. PLp
4. SL
5. PLreth
6. DEmpte
7. FIfre
Developme
regional disions are ba
Region direc
est version oww.colorado
sion letter s
Reasons forist the reasnhance newor each rev
. Plan or s
. commen
. biddable
. addition
. addition new Dav. funding a. other (ex
Bid Proposandicate whehere are, stmendment
Project Specist page nurovision.
Standard Spist titles, da
Plan Sheetsist sheet nuevised whehat the Titl
Date Explicitly stamake vague
roject has bext).
FHWA Apprf the projectevision.
ent Process
stribution inssed on a co
cts.
of the revisodot.info/bu
shall include
r Revision. sons for thewly requireision. There
specificationcement or quantity chor deletion or deletion
vis Bacon wavailability, xplain)
al ether there tate that themust be us
cial Provisioumbers with
pecial Proviates, numbe
s umbers withen any plale Sheet ha
ate the datee statementbeen deferr
roval t has FHWA
s
structions monsensus ta
ion letter causiness/bidd
e the follow
e need to red reportinge are eight
n correctioncompletionhange, of specs, of plan she
wage rates,
are any che revised scsed (see ex
ons h titles and
isions er of pages
h description revision as been rev
e of the bid ts, such as,red, call att
A oversight
2-118
must be folloaken from a
an be foundding.
wing in the o
evise the proneeds. Chpotential ca
n, of work tim
eets,
anges to thchedule (foxample).
brief descri
s, and brief
on of revisiooccurs. Th
vised.
opening an “At the timention to th
t, identify F
owed exactall the region
d on CDOT
order specifi
oject plans heck as manategories fr
me change,
he bid propor those not
iptions for e
description
on. The Tithe Residen
nd whether me previoushe revised E
HWA engin
Ja
ly. The intrans and may
T’s website
ied:
and specsny reasonsrom which t
osal (or schusing EBS
each revise
n of change
le Sheet mnt Enginee
it has chanly advertiseEBS file (se
neer who ap
anuary 31, 2
a-regional y be modifie
at:
s in order tos as may apto choose:
hedule). If S) or EBS
ed special
e.
must alwayser must ve
nged. Do noed.” If the ee example
pproved the
2013
ed
o pply
s be rify
ot
e
e
January
8. AInas
IMPORTa revisiowith the creates
NOTE: Ithe Bid PConditiothese fo
The Resspecificaprocess(303) 75
Date: From: (Dept: Tel No: TO: Subject Please f Distribu
Which mshould bTO:
y 31, 2013
Authorizationdicate whouthorized bignature is
TANT: If sion. In the pa
intent to dedistortions
If a revisionPlans Room
ons Assuranrms to all n
sident Enginations caref, please co
57-9006.
(Automatica
See Below
t: Revision
find attache
ution:
may includebe used oveBid Plans @
n o is authorizby someonenot require
ignificant plast, there heal with thein the bidd
n adds Disam must be ince, “Note onew sets tha
neer shouldfully prior tontact Richa
EXAMPL
ally filled in
w
No. 1 HB
ed the follow
*
e the followier the list be@DHQ
zing the reve at or aboved.
lan quantityhave been se errors “in ting process
advantagedinstructed ton DBE %”at are sold.
d attempt too advertisemard Ott in C
LE OF REV
by Email)
9999-999
wing revisio
HQ-CU/Co
ng individuelow.
2-119
vision and tve the Profe
y errors becsome incidethe field.” Ts that canno
Business Eo include th” with the pa
o minimize ment. If the
Contracts an
VISION REQ
on letter for
nstruction c|
als but the
Proj
the Region.essional En
come knowents when tThis is not pot be admin
Enterprise he Form 71ackage sen
revisions bere are any nd Market A
QUEST E-M
r Project ___
contracts
distribution
oject Develo
. All revisiongineer II le
wn, it is manthe Region permissible nistered fai
participatio14, Underutnt to plan ho
by reviewingquestions
Analysis at
MAIL:
________.
n list is kept
opment Pro
ns must beevel. A
ndatory to iswent forwabecause it rly.
on to a projetilized DBE olders and
g all plans aon this
t up to date
ocess
e
ssue ard
ect, Bid add
and
e and
Project D
TO: TO: TO: TO: TO: CC: CC:
The late http://ww
Developme
Duran, AlvStiller, JacOtt, RicharRasmusseBenton, Tr
RTD Program E
est version o
ww.colorado
ent Process
varo @DHQk @DHQ rd @DHQ en, Bernie @racie @DHQ
Engineer
of the revis
odot.info/bu
s
Q
@DHQ Q
ion letter ca
usiness/bid
2-120
an be found
ding .
d on CDOT
Ja
T’s website
anuary 31, 2
at:
2013
January
2.35
Occasiobidders prescrib
CDOT cre-adverTranspolow bid gdoes noby the Tproject.
If a projeEngineeEngineeBranch t
The Engexcessiv
Bids on
1. Ltha
2. LO
3. FE
4. A
If all bidssteps to Exampleconditionappropri
y 31, 2013
RE-AD
onally projecall of whomed by statu
can reject brtise the pro
ortation Comgreater that limit the D
Transportati
ect’s low bider’s Estimatering Estimato determin
gineering Eve variation
a project m
ess than thhe engineerccordance
ack of fundOffice for res
Failure of bidEnterprise re
A negative f
s are rejectremedy the
es of such rns, modifyiniate.
DVERTIS
cts need to m exceededute, or there
ids for any oject at a lammission. An 15 percen
Departmenton Commis
d is greaterte,” it will beates and Mne the reaso
stimates anns from the
may be rejec
hree bids rer’s estimatewith CRS 4
ding to awarsolution of f
dders to saequirement
finding on th
ted, the Rege causes foremedies ang the scop
SEMENT
be re-adved the enginee were no a
reasonableater date or A cost justifnt over or 2’s authorityssion, the C
r than 115 pe discussedarket Analyon for the d
nd Market Aengineer’s
cted for any
eceived withe (greater th43-1-113(16
rd the projefunding sho
atisfactorily ts.
he cost just
gion may reor not receivre changingpe of the wo
2-121
T
ertised becaeers estimaacceptable b
e cause. Threquest ad
fication is re20 percent uy to reject bChief Engin
percent or ld with the aysis Unit in difference.
Analysis Unestimates.
y of severa
h the low bihan 125 pe6).
ect at the amortfall.
respond to
tification rev
e-advertiseving acceptg completioork, and rev
Proj
ause there ate by morebids.
he Residentdditional funequired to aunder the eids. If additeer can au
less than 80apparent low
the Contra
nit will docu
l reasons in
d being greercent on pr
mount bid.
o the Disadv
view or low
the projecttable bids pon time spevising the e
oject Develo
were less te than that w
t Engineer nds from thaward any pestimate. Thtional fundsthorize awa
0 percent ow bidder ancts and Ma
ument the re
ncluding bu
eater than 1rojects unde
Contact Re
vantaged B
w bid analys
t. The Regiprior to re-aecifications engineer's e
opment Pro
than three which is
can requese project withhis requirems are approvard of the
of the “Detand the arket Analys
easons for
ut not limited
110 percener $1 millio
egion Busin
Business
sis.
ion should tadvertisemeor working
estimate wh
ocess
st to
h a ment ved
ailed
sis
the
d to:
t of n) in
ness
take ent.
hen
Project D
Addition1. 23 P2. CDO
Developme
nal Refereart CFR 63
OT Procedu
ent Process
nces: 35A, Contraral Directiv
s
act Processe 303.01, A
2-122
s Award of Coontract – Ju
Ja
ustification
anuary 31, 2
of Bids
2013
January
2.36
When a Preliminfor a bud
If the ReDirector process
2.36.01
Step one“intent” tsubmitte
Prior to the EngiMarket Abecomebidder, sbidder. would resecond region wseparateThis anaquantitieestimateEEMA dis reaso
2.36.02
Step twofunds to
Both subshould c
y 31, 2013
RETAI
bid results nary Financdget action
egion wantsshall requefor the reg
Step On
e is to sendto request ted to the Ch
the submisineering EsAnalysis Brs availablesecond lowIf EEMA de
esult in highor third low
will also anae contract, alysis will aes, estimateed unit pricedoes not conable, EEM
Step Tw
o is to subm the Chief E
bmissions scontain the
INING B
in surplus ial Stateme.
s to retain aest retentioion has two
ne
d an e-mail to retain all hief Engine
sion of the stimates anranch analy. The spre
w bidder, anetermines ther costs to
w bidder, thealyze costs including also be submed unit pricees to compncur that th
MA will notif
wo
mit a formalEngineer’s
should be sfunds reten
BID SURP
funds on thent and will
all or part ofn of surpluso steps.
to the Chieor part of ter by noon
email to thd Market A
yzing the pradsheet wid third low hat includin
o CDOT thae additionalto performdditional mmitted to EEes, and prolete the wohe anticipatfy the regio
letter requoffice by th
sent via emntion reque
2-123
PLUS FU
he project, tsubmit a re
f the bid sus funds afte
ef Engineerhe bid surpthe day fol
e CE the reAnalysis Uniroposed cosll list all itembidder; and
ng the additan if it were l work will nthe additioobilization,
EMA in a spoduct extensrk under a ed cost savn.
esting to rehe Monday
ail to the Cst letter and
Proj
UNDS
the Bids anequest to th
rplus, the Rer bid open
r (CE) with plus funds. llowing bid
egion will suit (EEMA) osts of the wms of work;d the produtional work included in
not be addeonal work as
traffic contpreadsheetsions. Theseparate covings to add
etain all or pfollowing b
Chief Engined a copy of
oject Develo
nd Awards Uhe Region B
Region Traning day. Th
notification This emailopening.
ubmit a sprof the Contrwork to be a; the unit pr
uct extensioin the low
n the bids fred to the Cos though it wtrol, indirect format cone EEMA maontract as nd the work
part of the bid opening.
eer. The sef the first em
opment Pro
Unit will issBusiness O
nsportationhe request
of the regiol must be
readsheet tracts and added if funrices of the
ons for eachbidder's bidrom either tontract. Thwere a
ct costs, etcntaining ay adjust thenecessary. to the Cont
bid surplus .
econd emamail with ini
ocess
ue a Office
on's
o
nding low
h d the he
c.
e If
tract
il itial
Project D approvaemail: OEric EhrAward aAnalysis
The form
1. Ts
2. A
3. Tp
4. J
5. E
After recAccountcategorybe the namount Indirect
The Projsubmit it
Developme
al and amouOffice of Finrbar, and Daand Accouns (Richard O
mal letter sh
Time involveeparate con
Anticipated c
Time remaineriod.
ustification
Environmen
ceipt of the ting Unit wily 0200 and net amount
is calculatenumber).
ject Awardst to the Agr
ent Process
unt of surplunancial Manarrell Johns
nting Unit (AOtt), and th
hould conta
ed in prepantract.
competition
ning and the
of work tha
tal clearanc
signed lettell add a CMitem numbof funds re
ed by dividi
s and Accoreements U
s
us. The folnagement &son), OfficeAbeba Yehde Region B
ain the follow
ring, letting
n for the wo
e critical wo
at was omit
ces for the
er from theMO line in thber 700-700tained afterng the amo
ounting UnitUnit for proje
2-124
lowing Unit& Budget, Pe of Financidego, Tram
Business Of
wing justific
g, awarding
ork.
ork that mu
tted becaus
extra work,
Chief Engihe Trns*por002. The ar allowance
ount retaine
t will generaect award.
ts are to beProject Budal Manage
m Ngo), Conffice Manag
cation at a
and issuin
st be done
se of fundin
, if any.
ineer, the Prt worksheemount to in
e for CE anded by 1.239
ate a final f
Ja
e copied ondget Unit (Pment & Budntracts and ger.
minimum:
g a notice t
before win
ng constrain
Project Awaet bid projecnput in the Cd Indirect C
95 (or the cu
financial sta
anuary 31, 2
the secondPam Thomsdget - ProjeMarket
to proceed
nter shut-do
nts.
ards and ct under CMO line wCosts. The urrent CE &
atement and
2013
d son, ect
for a
own
will net
&
d
January 31, 2013 Environmental
SECTION 3
ENVIRONMENTAL
Environmental January 31, 2013
January
3.01
3.01.01
EnvironmintroducNationalindividuainformatresourceEnvironmEngineeflags. Relengtheninformatassist yo
More deprocessEnvironmheadqua
3.01.02
The Natsystemaquality oEnvironm1500 – 1Highwayregulatio771 § 77officials with soc
Transpofrom negthe variathe leve
y 31, 2013
INTRO
Environm
mental Cleaction describl Environmeal sections tion to aid ine, its assocmental Reser, a generaed flags aren the projectional purpoou with imp
etailed infor, can be foumental Manarters envir
Overview
tional Enviroatic, interdisof the humamental Qua1508. To ady Administrons, Enviro71.101 – 77to make pr
cial, econom
ortation projgligible to sability of prol of docume
ODUCTIO
mental Cle
arance is rebes how to ental Policyfor each enn the cleara
ciated regulasource Specal timeline foe generally ct schedule oses; your rpact analysi
mation on rund in the Cnager (RPEronmental s
w of NEPA
onmental Psciplinary apan environmality (CEQ) ddress the ation (FHWnmental Im71.131). Throject decismic, and na
jects vary insignificant tooject impacentation req
ON
earance
equired for navigate th
y Act (NEPAnvironmentaance procesations, a liscialist, a lisor clearancconsideredor be costl
regional ress, permittin
resource clCDOT NEPEM) or assostaff should
A
Policy Act (Npproach to
ment. NEPAthrough TitNEPA resp
WA) and Fedmpact and Rhe FHWA aions that batural enviro
n type, sizeo both the ncts, there arquired in the
3-1
every projehe environmA) projects.al resourcess Informat
st of tasks tt of tasks to
ce of each rd to be thosly to mitigatsource specng and mitig
earance prPA Manual, ociated regi
be consult
NEPA) requdecision-m
A is implemetle 40 Codeponsibilitiesderal Trans
Related Prond FTA NEalance engonment fact
e, complexitnatural andre three base NEPA pro
ect before amental clea. Following
e, presentintion includehat should o be compleresource, ase things thte. These scialist, or hegation.
rocesses, aand your Ron environted on ever
uires that femaking whe
ented by the of Federas establishesit Administocedures (FEPA procesineering antors.
ty, and can human ensic classes ocess:
advertisemerance procthe introdu
ng resourcees a descripbe completeted by thend a list of
hat would sisections areeadquarter
and the entiRegion Planmental stafry project.
ederal agenn actions m
he Council ol Regulatio
ed by CEQ, tration (FTA
FHWA and Fs allows tra
nd transport
have impavironment. of action th
Environm
ent. This ess for
uction are -specific
ption of the ted by the
e Resident potential regnificantly
e for rs specialist
re NEPA nning and ff, and CDO
ncies use a may affect ton ns [CFR] § the Federa
A) jointly issFTA, 23 CFansportationtation need
acts rangingTo accoun
hat prescrib
ental
ed
t, will
OT
he
al sued FR n
ds
g nt for be
Environm
Table 3-the diffeconsultaappropriCDOT N
Class I
Requiredhave signeffects thmitigated An EIS dthrough wproject isconsiderareasonabdetailed apotential environmeach.
mental
Class I –
Class II –
Class III
-1 summarirent classe
ation with Ciate. More d
NEPA Manu
(EIS)
d for actions nificant envihat cannot bed.
details the prwhich a trans developed,ation of a rable alternativanalysis of timpacts to t
ment resulting
– Environme
– Categoric
– Environm
zes the defes of action.CDOT (typicdetailed infoual. Most C
likely to ronmental e
rocess sportation , including nge of
ves and he the g from
ental Impac
cal Exclusio
mental Asse
finition, exa. After revie
cally the RPormation fo
CDOT projec
Class II (
Required fonot individucumulativelsignificant eeffect or hacontroversyenvironmencompliancerequiremenfor the projetypes of CaprogrammaCDOT can by FHWA; aprogrammarequires FH
3-2
ct Statemen
on (CatEx)
essment (E
amples, reqewing the nPEM), will dor each clascts are com
(CatEx)
or actions thaually nor y have a environment
ave substanty. Necessaryntal studies ae with all appnts are still reect. There a
atExs: the atic CatEx thsign as authand the non-
atic CatEx thHWA signatu
nt (EIS)
A)
quirements eeds in theecide whicss of action
mpleted thro
C
at do
tal ial y and plicable equired re two
hat horized -
hat ure.
Renowhinfwhwashonwisigdisseapmfoanprtradecoredepofro
Ja
and generae project areh class of a
n can be fouough the Ca
lass III (EA
equired for aot qualify as here there isformation tohether the parrant an EIhould concenn environmeith impacts tgnificant or tscerning fac
election; therpproach shouch shorter
ocused docun EIS. An EArocess throuansportationeveloped, inonsideration easonable aletailed analyotential impaom each.
anuary 31, 2
al scheduleea, FHWA, action is und in the atEx proces
A)
actions that CatEx, but
s insufficiento determine project’s impaS. The EA ntrate attent
ental resourcthat may be that could bector in alternrefore, this
ould result in and more ment than wA details theugh which a n project is cluding of a range oternatives a
ysis of the acts resulting
2013
es for in
ss.
do
t
acts
tion ces
e a ative
a
with e
of nd
g
January
Class I
Example A n
acc A p
con New
extetran
Upon comFHWA siDecision the basisdeterminany mitigincorporaand docu4(f) appro4(f) for fuNo EIS leproceed without aDecision
Schedulelongest eprocess. and the Ffor publicdocumenpublic hesufficiencHQ in Wacan take complete
y 31, 2013
(EIS)
s include: new, controllcess freewayproject havinntroversy w constructiension of fixnsit facilities
mpleting theigns a Reco(ROD) that
s for the ation, summ
gation measuated in the puments any oval (see Se
urther informevel project to final desig
a signed Rec(ROD).
e: An EIS is environmenta
Both the DrFinal EIS muc review. Thents require aearing and lecy review froashington Dyears to pre
e.
ed-y/highway g public
on or xed rail
e EIS, rd of presents
marizes ures to be
project, Section ection on
mation). can gn cord of
the al raft EIS ust go out ese
a formal egal om FHWA
DC. EISs epare and
Class II (
Examples i Pedes Lands Routin
includ Inters
impro Bridge
replac Minor
CDOT and required onIn Colorado“programmaapproval of CDOT so thsignature isCatEx projewithout a si
Schedule: Athe shortesprocess. A just a few wyears or moclearance isthe examplesimple and Those CatEFHWA signlonger to cleprogrammausually morand time is coordinate w
TNEPA C
3-3
(CatEx)
nclude: strian facilitiescaping ne maintenading resurfacection vements e cement/rehar widening
FHWA apprn all CatEx po, FHWA hasatically” delef some CatEhat no FHWAs required. Nect can go togned CatEx
A CatEx is tyt environmeclearance c
weeks or up ore. The typis 4-6 monthse schedulescomplex pro
Exs that requnature can taear. These n
atic CatExs are complex pneeded to with FHWA.
Table 3-1 lasses of A
C
es
ance, cing
ab
Ex
roval is projects. s egated xs to A
No o ad x.
InCDFiImfofuEIprwi
ypically ental an take to 1.5 ical s (See
s for a oject). uire ake non-are projects
.
ScnicogoLedoin reheth
Action
lass III (EA
xamples inc Actions
clearly C Actions
clearly C New con
highway Adding c
coordinatioDOT determnding of No
mpact (FONSor a complete
rther study iIS. No EA prroceed to finithout a sign
chedule: An ne months t
omplete. Onoes out for pegal sufficienone at the lomost cases
equire a formearing unlese public.
Environm
A)
lude: that are not
Class II (Catthat are not
Class I (EIS)nstruction ofy interchangecapacity
n with FHWAmines whethe
Significant SI) is approped EA study is required inroject can
nal design ned FONSI.
EA can taketo two years ly the Final E
public reviewncy review is
ocal FHWA os. They do nomal public
s requested
ental
Ex)
) f e
A, er a
priate or if
n an
e to
EA w. s office ot
by
Environm Additionwith FHWproject ibeen a cre-evaluforward fairly quchange final desAdvertis
3.01.03
CatExs focus on
1. D
2. D
3. Do
4. D
5. D
It is impothe criteimpactsappropri
CatEx a
Programa significis not reonline u
Non-proregulatioand appForm 12Some Nbut non-
mental
nally, any ofWA if: it hass moving ochange in r
uation can dwithout riskickly unlessin environm
sign by the sement. CD
More on
are the mon the proces
Do not induc
Do not requi
Do not havether resour
Do not have
Do not involv
ortant to noria listed ab, a large amiate.
ctions are g
mmatic actiocant impactquired to clnder the Ca
ogrammatic ons (CEQ, 4proved by F28 to clear ton-Program-listed actio
f these class been thren to the nexegulation, p
document thk of surprises there has ment or desRPEM and
DOT has a
n CatExs
st commonss and sche
ce significa
ire the reloc
e a significarce.
e significant
ve substan
ote that evebove is not mount of pu
generally ca
ons are thot on the envlear these pategorical Exc
CatExs are40 CFR § 1HWA. Therthese projemmatic actions may als
sses of actioee years or xt phase ofpolicy, the ehat none ofes during pbeen a sig
sign) or regud must be sre-evaluatio
n type of NEedule for th
nt impacts
cation of sig
nt impact o
t impacts on
tial public c
en if a projemet. Even
ublic controv
ategorized
se that, basvironment.projects. A clusions Progr
e actions th1508.4) if threfore, FHWcts (More inons are spe
so qualify as
3-4
ons could remore since
f ROW, desenvironmenf these condproject advegnificant chaulation. Thigned beforon form (Fo
EPA projecthat class of
to planned
gnificant nu
on any natu
n travel pat
controversy
ct action is n if a projecversy can r
as either P
sed on pasBased on tfull list of Prammatic Agr
hat meet thehey are appWA signatunformation ecifically liss a CatEx if
require a ree the documsign or consnt or the proditions exisertisement.ange in the
he re-evaluare the projeorm 1399) t
ts for CDOTaction. Cat
growth or
umbers of p
ural, cultura
tterns.
y.
listed as a ct is not exprequire an E
Programmat
st experiencthis past ex
Programmatreement, 2011
e criteria fopropriately are is requireon Form 12
sted in Part f it is known
Ja
-evaluationment was astruction; ooject. Somest so the pro
Most re-eve project impation is comect can advto expedite
T and so thtExs are ac
land use fo
people.
l, recreation
CatEx, it wpected to haEA or EIS a
tic or Non-P
ce, generallxperience Ftic actions c1.
or a CatEx ianalyzed, ded on the to28 is includt D of 23 CFn that no si
anuary 31, 2
n of the anapproved; th
or there hasetimes, a qoject can mvaluations mpacts (due
mpleted durance to this proces
his section wctions that:
or the area.
nal, historic
will not qualave significaaction as
Programma
ly do not haFHWA signacan be foun
n the CEQ documentedop part of t
ded below.)FR§771.117gnificant
2013
alysis he s uick
move move to a
ring
ss.
will
c or
ify if ant
atic.
ave ature nd
d, he ). 7,
January impacts found in
3.01.04
The lengnecessaof impacprojects sectionsimpacts
3.01.05
The typeis evaluashould b
1. FPnredS4sc
2. SCethaFc Aincredju
y 31, 2013
will occur a CDOT’s N
Schedul
gth of time ary class of cts, unexpe(the CDOT
s identify tas.
Project F
e of fundingated. If a cobe followed
Federal FunProjects with
exus such equire a Feescribed ab
Section 4(f) (f) Propertiuch as alteoncurrently
State or LocCDOT’s Env
nvironmentherefore, Clthough the
Federal nexompleted if
Although nonvolvementontroversiaegulations” esignation,
urisdiction.
as a result oNEPA Manu
le Implicat
required to action, ava
ected changT priority of sks that mu
Funding
g identified ombination .
nding: h Federal fuas projects
ederal permbove. Additanalysis (ses). NEPA rnatives an
y but may re
cal Fundingvironmentaltal impacts DOT follow
ere is someus. For exaf there is no
t legally net process coal. Additiona
which allow to regulateThus, a me
of the actioual.
ions
complete eailability andges in projethe project
ust be done
for all phasof funding
unding, or as that involv
mit, are requtionally, a F
see the Secand Sectio
nalysis and equire addi
: l Stewardshfor projects
ws the inten flexibility re
ample, Secto Federal n
cessary whould be advally, Coloraw local agee land use aeaningful pu
3-5
on. Detailed
environmend type of fu
ect scope/fot), and evene at a certai
ses of a prosources is
a potential fve the Intersuired to go tFederal nexction 4(f) reson 4(f) can r
public invotional time.
hip Guide ds whether ot and requiegarding hotion 4(f) anaexus.
hen no Fedvantageousdo recogniz
encies, if theand develoublic involve
d informatio
ntal clearanunding, resoootprint, schn the time oin time in o
oject will habeing used
for Federal state systemthrough thexus triggerssource sectrequire som
olvement, w.
directs CDOor not thererements of ow this is calysis does
eral nexus s, especiallyzes what aey have ap
opment activement proc
n on all Ca
nces will deources preshedule confof year. Therder to avo
ve a direct d, the most
funding, orm or projec
e NEPA pro the need ttion for deta
me of the sawhich are so
OT to conside is a Federf NEPA on aconducted ifs not need t
is present,y if the projre known aplied for anvities withincess can be
Environm
tExs can be
epend on thsent and exflicts with oe resource id schedule
effect on hstringent p
r any Fedects that will ocess as o completeails on Secame steps, ometimes d
der ral nexus; all projects f there is noto be
a public ect is
as “1041 nd receivedn their e used as a
ental
e
e xtent ther
e
ow it policy
ral
e a ction
done
o
the
a tool
Environm
fo
3. UAoath(RpaofuPaacPAL
3.01.06
While evare basiwith CDorder to importanlife of th
1. EApdmthesta(Iincla
mental
or building c
Unknown FuAll of the ab
rder to get dvertisemehe next phaROW), or ahased, a re signature ff No Signifiunding sour
Planning an funding solternatives oordination
PEL study cAdditional in
inkages (P
Internal
very projectc steps thaOT Regionmeet certa
nt to the proe project.
Early NoticeAs early as p
hotograph isturbance,
manager to he engineerxtent of thetudy area sdditional fuTS) is need
nclude that an be pursu
ater.
consensus
unding Souove classesthe require
ent. For largase of a proan actual coeasonable pfor the deciicant Impacrce cannot d Environm
ource to be analysis, e
n. Upon idecan then be nformation oEL) Handb
Coordinat
t is differenat must be c or Division
ain NEPA moject sched
e of Impactepossible, thwith an out, to be givethe project r of any isse project limshould incluunds are fouded in the parea on theued. It is ea
for transpo
rce: s of action
ed environmger projectsoject is fundonstruction plan for obtision documct for an EAbe identifie
mental Linkaidentified, bnvironmentntification oused in the
on PELs caook.
tion
t and will pcompleted fn of Transpomilestones sdule and bu
ed Area: he Residenttline showinn to the RPthat can beues that sh
mits may noude locationund. For exproject areae map as “masier to rem
3-6
ortation proj
require themental clears, EAs or EIded; this coproject. Hotaining the rment (i.e., toA, or the Reed, the projeages (PEL)but still allotal impact aof a fundinge NEPA stuan be found
resent uniqfor all projeortation Desuch as Scodget to con
t Engineerng the outsiPEM. The Regin work o
hould be coot be knownns that havexample, if ina and fundinmay be add
move an are
jects.
e identificatirance needISs, it is onuld be final
owever, everest of the fop part of th
ecord of Decect may be ) study. A Pows for the assessmeng source, thudy, saving d in the Plan
que environects. It will bevelopment oping; howentinue that c
should preide extent o
RPEM will aon the clearnsidered du
n this early e the potenntelligent trang could ocded if fundeea from the
Ja
on of fundinded for projely necessal design, rigen when a pfunding is rhe Form 12cision for aa good can
PEL study dproject to p
nt, and/or aghe informati time and mnning and E
nmental chabe necessa
environmeever, it is ecoordinatio
pare a mapof possible assign an erance proceuring desigin the proce
ntial of beingansportationccur in the ned” so that t study than
anuary 31, 2
ng sourcesect ry to show
ght of way project is required to 28, the Findn EIS). If a ndidate for
does not reqproceed witgency on from the
money. Environmen
allenges, thry to coord
ental staff inequally n through t
p or aerial ground nvironmentess and infon. The finaess so the g added. if n systems near futurethe clearan
n it is to add
2013
s in
that
get ding
a quire h
e
ntal
ere inate
n
the
tal orm l
, ces
d it
January
2. EIfageinmp
3. ImIffemcccvam
NEPA rewhich wstaff canOnly a mplans aras: the ppermitteis in poterequiredneeds todesign oand depcriteria aenvironmproject c
3.01.07
In additiprovidedno envir
y 31, 2013
Early Noticef the Residedvance notiven to the nvironment
ncluding sematerials, or
urchasing t
mmediate Nf there are ceature) the
may affect thlearance inhanging thehanging thealves; and ll-inclusive
manager of
egulations swould preden begin invemap of the ore helpful. Ifproject is oved area; theential paleo
d before all o see the plof permanepth of disturare addressmental cleacan be adve
Clearing
on to informd. One depironmental r
e of Impacteent Engineetice of parcRPEM. Thtal resourcearching appr other envithe property
Notice if Dechanges to Resident Ehe clearanc
nclude: move elevation e area of dimodifying alist and theall changes
state that atermine theestigating aouter most f any envirover one acre project haontologicallyenvironmelanned projnt water qubance for psed within tarance can ertised.
g a Categor
mation on hicts the timeesources p
ed ROW Neer knows thel addressee environme work withpropriate daironmental y.
sign Changthe project
Engineer shces for the ving a noise
of a road oisturbance;a design froe Resident s.
actions canne outcome oas soon as t
potential ponmental isre and in a s prairie doy-rich subsntal clearanject impacts
uality featurpaleontologhe project’sbe complet
rical Exclu
how to compeline for a “
present in th
3-7
eeds: hat ROW mes and exte
mental mana the ROW atabases foissues that
ges: t design (ad
hould informproject. So
e barrier locor bridge; a changing t
om a retainEngineer s
not be takeof the NEPAthey are givroject limits
ssues are idmunicipal s
ogs living wtrate, then nces can bes to determres; the mitiical monitos plans andted and RO
usion
plete a Cat“simple” Cahe project a
ay be requent of the imager can thright-of-entor historicalt may affect
dditions, dem the envirome exampl
cation or chchange in
the locationing wall to ahould inform
n, such as A analysis.ven informas is neededdentified witseparate sto
within the promore advae obtained.
mine such thigation of p
oring duringd specificatiOW can pro
Ex, two exaatEx. Thesearea and do
ired for thempacted arehen coordintry permissil resourcest the condit
eletions, or onmental mles of chan
hanging its hthe roadwa
n of landscaa 3:1 slopem the envir
the purcha However, ation about d for this buthin the proorm sewer oject area; nced plan d Environme
hings as: lorairie dogs
g constructioions, the receed, if nee
ample schee are projeco not requir
Environm
e project, ea should bate ion process, hazardoutions of
moving a manager as
ges that altheight; ay alignmenaping sprinke. This is noronmental
se of ROWenvironmeproject limt preliminar
oject area, ssystem (MSor the proje
designs areental staff cation and ; or locationon. Once th
equired eded, so th
edules are cts with littlere much age
ental
be
s, s
it ter a
nt; kler
ot an
W, ntal its. ry such S4) ect e
n hese
he
e to ency
Environm coordinaenvironmcoordina
Simple CatExclusion Ex
Since Crequirempublic indocumefor Progsome soacquisiti
3.01.08
The CatThe formpart” anddescriptto be acfor ROWearly accan be swill be uearly ac
The bottenvironmproject aprimarilyEnvironmprocess
For detathe CDOProgram
mental
ation. The omental resoation and m
tegorical xample.pd
atEx projecments are snvolvement ntation for rammatic o
ort of publicion, constru
Form 12
tEx approvam is dividedd “bottom pion and list
cquired as pW acquisitioquisition of shown that used for thequisition.
tom part (Pmental comadvertisemey used for Cmental Proj.
ailed informOT NEPA Mmmatic CatE
other depictources in th
mitigation.
cts have nosubstantially
and alternaFHWA app
or Non-Progc involvemeuction impa
28 CataEx A
al form, Ford into five separt.” The to
of environmpart of the pn cannot be
f ROW coulit would no project. Th
arts C, D, ammitments a
ent and oblCatEx approject Certific
ation on hoManual. ForEx projects
ts a “comple project a
Complex CatExclusion Exa
o significanty less stringatives analy
proval is gregrammatic Cent, particulaacts that affe
Approval
rm 128 is eections but op part (Pamental cleaproject, the egin until thd be appro
ot predetermhe Region’s
and E) trackare in the finigation of fuoval, Signacation signa
ow to walk tr informatio, see Sectio
3-8
ex” CatEx. rea requirin
tegorical ample.pd
impacts ongent than thysis are noteatly reduceCatExs, thearly for thosect the pub
ntered by Ris generallrts A and B
arances to bROW plan
he top part oved even bmine the NEs ROW Man
ks environmnal plans aunds for co
ature on theature and m
through then on how toon 5.2.4, an
These are ng more inte
n the envirohose for an t explicitly red. Althouge Resident se projects
blic, road clo
Region envy considere
B) of Form 1be completauthorizatiis signed. I
before the toEPA decisionager shou
mental permnd specifica
onstruction. e bottom pamarks the co
e CatEx appo complete nd for Non-
Ja
projects thensive age
onment, NEEA or EIS.
required, angh not explic
Engineer s that includosures or d
ironmental ed to be div128 provideted. If new Rion and oblt may be pop part is con and if nould be consu
mits, ensureations, andAlthough t
art is called ompletion o
proval procthe proces
-Programm
anuary 31, 2
hat may havncy
EPA . For exampnd the levecitly require
should consde ROW detours, etc
staff into Svided into aes a projectROW will nigation of fuossible tha
complete if o federal fuulted regard
es d is needed his form is the
of the CatEx
ess please ss for atic CatEx
2013
ve
ple, l of ed sider
c.
SAP. a “top t eed unds t it nds ding
for
x
see
January projectsis the sa
3.01.09
1. CDOhttp:/
2. List ohttp:/
3. List ohttp:/
4. Formhttp:/http:/
5. Catehttp:/Prog
6. Planhttp:/hand
y 31, 2013
, see Sectioame as that
ADDITIO
OT NEPA M//www.coloof region en//www.coloof headqua//www.colo
m 1399 Re-e//www.colo//www.colo
egorical Exc//www.colo
grammatic%ning and E//www.colo
dbook-dece
on 5.3.4. Tht for regular
ONAL REFE
Manual — Cradodot.infonvironmentaradodot.inforters enviroradodot.infoevaluation radodot.inforadodot.infoclusions Proradodot.info
%20Agreemnvironmentradodot.info
ember-2012
he approvar Non-Prog
ERENCES
CDOT o/programsal staff o/programsonmental sto/programsform o/library/foro/library/forogrammatico/programs
ment%20201tal Linkageso/programs
2
3-9
al process forammatic p
:
s/environme
s/environmetaff s/environme
rms/cdot13rms/cdot13c Agreemens/environme11.pdf/views (PEL) Has/environme
or Non-Proprojects.
ental/nepa-
ental/conta
ental/enviro
99.doc/ 99.doc/viewnt, 2011 ental/resou
w andbook ental/plann
ogrammatic
-program/ne
cts-region.h
onmental-co
w
urces/agree
ing-env-link
Environm
CatEx proj
epa-manua
html
ontacts.htm
ments/CE%
k-program/
ental
jects
al
ml
%20
pel-
Environm
Enviro
The folloresourceresourceResidenclearancrepresenwith imp
3.02
3.02.01
Section wildlife/w
3.02.02
49 U.S.C4(f) propprudent to minimmust the
3.02.03
Federal jurisdictihistoric ppublicly-generall
3.02.04
1. Idp
2. Id
mental
onmenta
owing sectioes that neee includes wnt Engineer ces, and whnt. Your re
pact analysi
4(f) PR
What are
4(f) properwaterfowl re
Why do
C. 303 prevperties unlealternative
mize harm toerefore com
Who reg
Highway Aion (OWJ) oproperties t-owned pary the public
What do
dentify all hroject area
dentify offic
al Resou
ons provided to be anawhat the reand the en
hat potentiagional resois, permittin
ROPERT
e Section 4
ties are (1) efuges, and
we evalua
vents the Uess the secr
to the use o the prope
mply with Se
gulates this
Administratioover the prothe OWJ is rks, recreatc entity with
oes the Env
istoric prop. This inclu
cials with jur
urce Info
e resource-alyzed for esource is, w
nvironmentaal red flags ource speciang, and miti
TIES
4(f) proper
publicly owd (2) historic
ate this res
.S. Departmretary of theexists, and
erty. Any prection 4(f) r
s resource
on providesoperty musthe State H
ional resouh most direc
vironmenta
perties and/udes those
risdiction fo
3-10
ormatio
-specific infoeach projectwho/what real resource to schedulealist, or heagation for t
rties?
wned parksc properties
ource?
ment of Trae U.S. DOTd that the prroject that rrequiremen
e?
s final approst be consulHistoric Prerces and wct control o
al Resourc
/or all publicwithin or pa
or each prop
n
formation ot. Informategulates it, specialist t
e or budgetadquarters these resou
s, recreations regardles
ansportationT determineroject includreceives fed
nts.
ovals. Howlted for appeservation Owildlife/wateover the pro
ce Speciali
cly owned part of the tr
perty.
Ja
n all enviroion providewhat is ne
to completet the resourspecialist,
urces.
nal resourcess of owner
n from “usines that no fedes all possderal funds
wever, the oproval in thiOfficer (SHerfowl refugoperty.
ist need to
properties wransportatio
anuary 31, 2
onmental ed for each eded from e the rce could will assist y
es and ship.
ng” any Seceasible andsible plann
s from FHW
official with s process. PO). For es it is
o do?
within the on system.
2013
the
you
ction d ing
WA
For
January
3. Dp
4. D
5. Ca
6. C
7. SS
8. D
3.02.05
1. D
2. Wa
3. Wreuv
4. Ain
3.02.06
Completone monreview r4(f) eval
For r
de m
Prog
Full e
3.02.07
1. P
2. A
y 31, 2013
Determine ifroperty.
Determine a
Complete Sepprovals.
Complete Se
Submit SectSection 4(f)
Document S
What do
Develop pro
Work with reny Section
When avoidesource spese is anticipariances, a
Assure that ncluded in p
What is
ting Sectionnth to 24 mequirementluation met
review whic
minimis: 3 to
grammatic:
evaluation:
What are
Public contro
A determina
f Section 4(
appropriate
ection 4(f) e
ection 4(f) s
tion 4(f) sitespecialists
Section 4(f)
oes the Res
oject descrip
esource spe4(f) proper
ance of a Secialist to dpated. This
and compen
all measureproject plan
the genera
n 4(f) consuonths, depets. Below ahods:
ch leads to
o 6 months
3 to 12 mo
12 to 24 m
e the red fl
oversy on t
ation of adve
(f) is applica
Section 4(f
evaluations
site form fo
e form to CD.
evaluation
sident Eng
ption and d
ecialist to erties and de
Section 4(f) determine ms can includnsation as a
es to minimns and requ
al clearanc
ultation andending on tare general
avoidance:
s
onths
months
lags for th
the project.
erse effect
3-11
able to the
f) process f
s including a
or each prop
DOT Enviro
process an
gineer need
esign elem
explore poteevelop justif
property cameasures tode project sappropriate
mize harm auirements.
ce schedul
d documentthe process time frame
one month
is resource
on a histor
property an
for Section
any necess
perty evalua
onmental P
nd approva
d to do?
ments
ential alternfications if a
an’t be acco minimize scheduling,e.
and avoidan
e for this r
t approval ms used, duees for the d
h
e?
ric property
nd if there i
n 4(f) prope
sary consul
ated.
Programs B
als in projec
natives that avoidance
complished,harm to res phasing, p
nce commit
resource?
may take ane to the diffeifferent type
.
Environm
s a use for
rty.
tations and
ranch (EPB
ct file.
avoid use is not poss
, work with sources whpossible des
tments are
nywhere froerent federaes of Sectio
ental
the
d
B)
of ible.
the here sign
om al on
Environm
3. Are
4. Hn
5. C
6. O
7. D
mental
Access closesources du
High numbeumber of S
Changes to
OWJ not sup
Design chan
ures or inauring const
er of all typeSection 4(f)
project sco
pportive of
nges.
bility to protruction.
es of properproperties
ope that res
project or a
3-12
vide for pub
rty acquisitiwhere ther
sult in use o
actively adv
blic access
ions (right-ore is a use.
of Section 4
verse to the
Ja
s to parks/re
of-way purc
4(f) property
e project.
anuary 31, 2
ecreational
chases), lar
y.
2013
rge
January
3.03
3.03.01
Section acquiredImportanconversproject. recreatio
3.03.02
1. T
2. Tthe
3. T6
3.03.03
Section Section transporand useinitial co
3.03.04
1. IfC
2. UcoSis
3. Oa
4. Td
y 31, 2013
6(f)
What is
6(f) of the Ld or developntly, Sectioions of the Normally, aonal or park
Why do
To preserve
To comply whe statewidnvironment
To comply w(f)(3).
Who reg
6(f) is adm6(f) directsrtation projefulness. NP
oordination w
What do
f ROW acquCSP’s list of
Upon identifooperation f equal valu
Section 6(f) s less than f
Once land hre required
The Region emonstrate
Section 6(
Land and Wped with LWn 6(f) applieproperty w
any federallk land cove
we evalua
the intende
with CDOT’se transporttally respon
with several
gulates this
inistered by the NPS to
ect are comPS delegatewith CDOT
oes the Env
uisition of pf 6(f) grants
fication of imwith the loc
ue, locationcan occur. five acres p
has been ided:
and the loces that the r
(f)?
Water ConsWCF grantses to all trahether or nly funded tr
ered by Sec
ate this res
ed use of p
s environmtation systensible, susta
l legal mand
s resource
y the Depao ensure th
mpensated wes its autho
T.
vironmenta
public land is and list of
mpacts to 6cal governm
n, and usefu More flexi
per project
entified as
cal governmreplacemen
3-13
servation Fus to be conv
ansportationot federal f
ransportatioction 6(f) wi
ource?
public funds
ental stewaem is constrainable, an
dates that p
e?
rtment of Inat recreatiowith replaceority to Colo
al Resourc
is anticipateLWCFA re
6(f) land, thement land oulness befobility existsphase.
a compara
ment must dnt land is ac
und Act (LWverted to a n projects infunding is bon project rll also invol
s for land an
ardship polructed & ma
nd complian
pertain to th
nterior Natioonal or parkement landorado State
ce Speciali
ed, the speesources.
e Region’s owner, will iore a transfes in cases w
ble replace
develop a wcceptable to
WCFA) prohnon-recrea
nvolving pobeing utilizerequiring thelve Section
nd water co
icy, which eaintained in
nt manner
he LWCFA
onal Park Sk lands imp
ds of equal ve Parks (CS
ist need to
ecialist will i
ROW grouidentify reper of prope
where the to
ement, the f
written plano the local
Environm
hibits propeational purpossible ed for the e conversio 4(f).
onservation
ensures than an
, Section
Service (NPpacted by a value, locat
SP) to provid
o do?
nvestigate
up, in placement larty under otal convers
following st
, which governmen
ental
erty pose.
on of
n
at
PS).
tion, de
and
sion
eps
nt.
Environm
Tdre
5. Usc
6. Tfi
7. Ua
8. OR
9. Tace
3.03.05
1. Inim
2. ES
3.03.06
Coordinabove, ccan issuof the Seland botwork wit
3.03.07
1. Ao
2. Tth
mental
The plan mueemed neceplacement
Upon agreempecialist wioncurrence
The specialinal Section
Upon acceppproval.
Once NPS aRPEM and t
The resourcnd the writtoncurrencevaluation.
What do
nform and impacts to re
Explore alteSection 6(f)
What is
ation, devecan take upue Environmection 6(f) lth occur durth the Regio
What are
Anticipated pen space,
Temporary chan six mon
ust also inclcessary, to t land.
ment of a wll submit th
e.
st will coordn 6(f) Evalua
tance of the
approval hathe local go
ce specialistten plan in e letter shou
oes the Res
nvolve righecreational
rnatives duresource.
the genera
elopment anp to a year. mental Clealand to a traring the ROon’s ROW g
e the red fl
ROW acqu, or otherwi
closure of onths.
lude any spbring abou
written plan e Section 6
dinate with ations.
e written pl
as been obtovernment
t will then inthe Sectionuld be incor
sident Eng
t-of-way (Ror park lan
uring the de
al clearanc
nd approvaApproval o
arance on thansportatio
OW acquisitgroup to de
lags for th
isition of puse undevel
or loss of ac
3-14
pecial condt equal valu
by the Reg6(f) Land Re
the CSP d
an, CSP w
tained, CPS
nclude inforn 4(f) evaluarporated int
gineer need
ROW) as eands.
esign proces
ce schedul
l of a writteof the writtehe top portin use and ttion phase.evelop a sc
is resource
ublic land inloped.
ccess to rec
itions, mutuue, location
gion and theeplacemen
uring the p
ill submit th
S will send
rmation onation. The wto the appe
d to do?
arly as poss
ss that min
e for this r
en plan withn plan musion of the Fthe acquisit The Resid
hedule for t
e?
ncluding rec
creational p
Ja
ually agreen and usefu
e local govnt Plan to th
rocess of th
he plan to N
a concurre
the Sectionwritten planendix of the
sible on any
imize or av
resource?
h CSP, as dst occur befForm 128. Ttion of the rdent Enginethe ROW c
creational,
properties t
anuary 31, 2
d to and asulness in the
ernment, thhe CSP for
he draft and
NPS for
nce letter to
n 6(f) propen and the C Section 4(
y potential
void harm to
described fore the RPThe converreplacemeneer will neeclearance.
wildlife refu
hat last lon
2013
s e
he
d
o the
erty CSP (f)
o the
PEM rsion nt ed to
uge,
ger
January
3.04
3.04.01
Air qualibe harmmay alsoby the aand othepreserve
There arprojects Additionevaluate
In areasa projec(APCD) met air qof the prspecifica(hotspot
If a projeattainmerules beHoweveFHWA.
ContractAPCD dthan six fugitive dbatch pl
3.04.02
The 199quality a
y 31, 2013
AIR Q
What is
ity addressemful to huma
o contributetmosphereer organisme visibility o
re a total ofas establis
nally, on EAed.
s of nonattact must acqu
to prove thquality budgroject impleally describt) conformit
ect is locateent/maintencause it is
er, hotspot a
tors are resduring const
months in dust or otheant activitie
Why do
90 Clean Aiand prevent
UALITY
air quality
es the emisan beings, oe to regiona, and degra
ms, to proteof scenic vis
f six criteriashed by theA/EIS level p
inment or (uire a confohat regionalgets and shementation.es the requty analyses
ed completenance area not regionaanalyses m
sponsible fotruction phaduration aner air pollutes.
we evalua
r Act Ament the violatio
?
ssions of poother living al haze, alteade visibilityct the strucstas, it is im
a used to eve National Aprojects, Mo
(attainment/ormity conc and projec
how that no Regulatio
uirements o.
ely outside boundary,
ally significaay be requ
or acquiringases of a pnd/or the prtants being
ate this res
ndments weon of NAAQ
3-15
ollutants froorganisms
er certain cy. In essencctural integrmportant to
valuate air qAmbient Air obile Sourc
/maintenancurrence froct-level cono violation oon defining tof both regio
of the nonaor is determ
ant, no confired for NE
g an Air Polroject if theroject footprgenerated
ource?
ere passed QS. Transp
om transpors, or man-mcharacteristce, to proterity of man-prevent deg
quality pollur Quality Stace Air Toxic
nce) for a crom Air Pollformity ana
of the NAAQtransportaton-level co
attainment mined to beformity anaPA purpose
llution Emise project emrint is greatduring con
by the U.Sportation Co
rtation systmade materi
ics and benect the healmade mategradation o
utants on trandards (Ncs (MSATS
riteria polluution Contr
alyses haveQS is expecion conformnformity an
or e exempt fralyses are res as recom
ssions Noticmissions wilter than 25
nstruction o
S. Congressonformity, w
Environm
ems that caials. Emissnefits providth of huma
erials, and tof air quality
ransportatioAAQS). ) are also
tant of concrol Division e adequatelcted as a remity (40CFRnd project-le
rom conformrequired. mmended b
ce (APEN)l occur longacres with perations o
s to protect which appli
ental
an ions ded ns to y.
on
cern,
ly esult R93) evel
mity
by
from ger
or
air es
Environm to areasfederallybe desctransporin the Tr
3.04.03
The U.SAmendmHealth a
3.04.04
1. Sa
2. FA
3. Pa
4. D
5. Rin
6. Pg
3.04.05
1. Smin
2. Pst
3. C
4. G
3.04.06
If confor
P
mental
s of the staty funded traribed and mrtation plan ransportatio
Who reg
S. Environmments and aand Environ
What do
Scope the pnd funding
For large proAPCD, FHW
Prepare projssurance o
Define mitig
Review traffntersections
Prepare andraphics (aft
What do
Supply any tmovements,ntersections
Provide plantriping, and
Confirm acc
Go over the
What is
rmity is requ
Project-leve
e where theansportationmodeled for
must be pron Improve
gulates this
mental Proteauthorizationment- APC
oes the Env
roject and d.
ojects, coorWA and loca
ject-level Con consulta
ation meas
fic reports (es.
d submit a cter receipt o
oes the Res
traffic repor, signal timis within the
n sheets shd turning lan
curacy of pr
details of t
the genera
uired:
l analyses a
e NAAQS hn projects ar regional crepared by ment Progr
s resource
ection Agenon is delegaCD.
vironmenta
determine c
rdinate air qal agencies
CO hot spotnt analyses
sures
existing/fut
conformity cof Air Quali
sident Eng
rts that shoing, and lev project bo
owing internes.
oject fundin
he project s
al clearanc
and docum
3-16
have been vand projectsonformity. Athe area M
ram (TIP).
e?
ncy (EPA) aated to the
al Resourc
conformity
quality interand MPOs
analyses os and docum
ure volume
concurrencty Technica
gineer need
ow existing avel of servicundary.
rsection and
ng stream.
scope with
ce schedul
mentation: tw
violated in ts of regionaA fiscally co
MPO and m
administers Colorado D
ce Speciali
applicability
ragency cos as approp
or provide gmentation.
es) and iden
ce request lal Report).
d to do?
and future ce analyses
d project ro
the Region
e for this r
wo to four w
Ja
the past, real air qualityonstrained ust have fu
the Clean Department
ist need to
y, regional
nsultation wpriate.
guidance an
ntify conges
etter to AP
traffic volums for signali
oadway con
n/EPB AQ S
resource?
weeks
anuary 31, 2
equires thaty significanregional
unding inclu
Air Act t of Public
o do?
significanc
with EPA,
nd quality
sted signa
CD, includi
mes, turninized
nfiguration,
Specialist.
2013
t all nce
uded
e
lized
ng
g
January
Pth
A
Total = s
3.04.07
It is criticfor definfunding letter of cannot b
y 31, 2013
Preparation hree days
APCD applic
six weeks
What are
cal that a pned pollutanbe identifieconformity
be complete
of conform
cation revie
e the red fl
roject locatnts of conceed and prog
concurrenced until the
mity concurre
ew and issu
lags for th
ted within aern be accugrammed ince will not bproject spo
3-17
ence reque
uance of co
is resource
a nonattainmurately desc the TIP pr
be issued bonsor has m
est letter an
oncurrence:
e?
ment or attacribed in therior to expecby APCD anmet these c
nd submitta
two weeks
ainment/mae most recected NEPAnd the NEPconditions.
Environm
l to APCD:
s, minimum
aintenance ent RTP an
A completionPA project
ental
area nd n. A
Environm
3.05
3.05.01
Farmlanprime, uclassifiehigh yielConservfarm proFor exam
3.05.02
The Fedto considAct protealso fall
3.05.03
The NRCalso req
3.05.04
CompletCPA-10
3.05.05
1. Wu
2. Ifth
mental
FARM
What is
nd is land usunique, that d “prime” mld of importvation Servioduces. Colmple, Palis
Why do
deral Farmlader the advects “primeunder prote
Who reg
CS regulateuired to de
What do
te Form AD6 should be
What do
Work closelynique farm
f avoidancehe project w
LAND
farmland?
sed for agrof state im
mainly basetant crops aice (NRCS)lorado areaade peache
we evalua
and Protecverse effecte” and “uniqection of th
gulates this
es this resotermine if a
oes the Env
D 1006 (See used if it i
oes the Res
y with the reland.
e is not posswill impact.
?
icultural cromportance, aed on soil chare conside). The termas that are kes or Rocky
ate this res
tion Policy ts a project que” farmlanis Act.
s resource
ource but coa farmland q
vironmenta
ee NEPA Mis a corrido
sident Eng
esource sp
sible, prepa
3-18
op productioand that of haracteristic
ered prime bm “unique” rknown for cy Ford melo
ource?
Act, 7 CFRmay have
nd. Farmlan
e?
oordinationqualifies for
al Resourc
anual Chapr project.
gineer need
pecialist to d
are an estim
on. Farmlalocal imporcs. Soils thby the Naturefers to thecertain cropons may fa
R Part 658, on the presnds of state
with local ar protection
ce Speciali
pter 9, Appe
d to do?
develop alte
mate of the
Ja
nd may be rtance. Far
hat are knowural Resoure high valueps fall into tll into this c
requires feservation ofe and local
agriculturaln under the
ist need to
endix G), o
ernatives to
number of
anuary 31, 2
classified armland is wn to produrces e crops thahis categorcategory.
deral agenf farmland. importance
l extension Act.
o do?
or Form NR
o avoid prim
farmland a
2013
as
uce a
at a ry.
cies The
e
is
CS-
me or
acres
January 3.05.06
Dim
D
P
N
Total = n
3.05.07
The NRCwhen Prthat prodmelons,
y 31, 2013
What is
Determine ifmportance:
Develop avo
Prepare For
NRCS has 4
nine weeks
What are
CS Soil Surime or Uniqduce speciaPalisade p
the genera
f impacted ftwo weeks
oidance and
rm 1006 an
45 days to r
s
e the red fl
rvey for theque soils aral high valu
peaches).
al clearanc
farmlands as
d minimizat
d send to th
respond to
lags for th
e area will gre present a
ue crops are
3-19
ce schedul
are prime, u
tion alterna
he NRCS: o
the conclus
is resource
give the resat the projee red flags
e for this r
unique, or o
tives: two w
one week
sion on For
e?
source specect site. Pro(i.e. Olathe
resource?
of statewide
weeks
rm 1006: 45
cialist a gooojects that ime corn, Roc
Environm
e/local
5 days
od indicatiompact farmky Ford
ental
n ms
Environm
3.06
3.06.01
A floodpFloodplathem. Fl(percentone percfor the p
3.06.02
ExecutivregulatefloodplaDamageresult of
3.06.03
The Fedfloodpla
3.06.04
1. O
2. Esed
3. Winah
4. J(C
5. If
6. If
mental
FLOO
What are
plain is lowlaains are deslood frequetage probabcent chancepurpose of e
Why do
ve Order 11ed for federain can alter
e can be eitf causing a
Who reg
deral Emergins, in coop
What do
Obtain curre
Evaluate who, evaluatencroachmeetermine m
Work with rencrease is lrea and diffigher flow v
udge whethCLOMR/LO
f needed, p
f needed, p
DPLAIN
e floodplai
and adjacesignated by
ency is oftenbility of flooe of occurriestablishing
we evalua
1988 Floodal projects. r flooding pather physicaproperty ow
gulates this
gency Manaperation wit
oes the Env
ent regulato
hether the ge opportunitent can’t bemagnitude o
esidency to ess than onffers from thvelocities th
her a CondOMR) subm
repare CLO
repare LOM
S
ins?
ent to water y the size an described
oding each ying in any gg risk for flo
ate this res
plain ManaFloodplain
atterns, caual damage wner to hav
s resource
agement Agth local cou
vironmenta
ory floodpla
geometry ofty to minimi changed,
of impacts.
minimize ine foot. Thhe floodplaihat cause m
itional Lettemittal is nece
OMR subm
MR submitt
3-20
bodies sucand frequend by the potyear). For egiven year. ood insuran
ource?
agement dics need to busing damaas a result
ve an increa
e?
gency (FEMnties and m
al Resourc
in maps, hy
f the constrze or eliminperform hyd
mpacts andhe floodwayn in that it i
more damag
er of Map Ressary for t
ittal prior to
al after con
ch as a rivency of floodstential occuexample, th Floodplain
nce purpose
ctates how be regulatedage to neighof flooding
ase in flood
MA) managmunicipalitie
ce Speciali
ydrology an
ruction will anate encroadraulic ana
d ensure thy is the centis the portioge than jus
Revision/Lehe scope o
o advertisem
nstruction.
Ja
er, creek, sts large eno
urrence in ahe 100-yearns are mappes.
floodplainsd as constrhboring pro
g, or financiad insurance
ges the regues.
ist need to
nd hydraulic
alter the floachment. W
alysis of the
hat floodwaytral portion on of the flot inundation
tter of Mapof impact.
ment.
anuary 31, 2
tream, or laough to covea given year flood has ped primar
s should be ruction withoperties. al damage
e rates.
ulation of
o do?
cs informat
oodplain, anWhen e channel to
y elevation of a floode
oodplain witn.
p Revision
2013
ake. er r a ily
in a
as a
ion.
nd if
o
ed th
January 3.06.05
1. Pin
2. Fa
3.06.06
Floodplathe com
A simpleto floodw
A complplans anto constsubmittaand the
3.06.07
Any detrright of weasemefloodwayFEMA.
y 31, 2013
What do
Provide geonto the flood
For any floonalysis in a
What is
ain modificaplexity.
e project, wway elevatio
lex CLOMRnd hydraulicruction to g
al of the as-LOMR fina
What are
rimental chway, will resnt or purchy elevation
oes the Res
metry of thdplain.
dplain impaaccordance
the genera
ation appro
with minimalon, and no
R applicatioc analysis oget conditio-built geom
alizes the ch
e the red fl
ange to a fsult in the nase acquisof one foot
sident Eng
e roadway,
acts, provid with the C
al clearanc
val can tak
l encroachmFEMA sub
n can take of the plannnal approvaetry and hyhange in the
lags for th
loodplain, hnecessity tosition) to allot or greater
3-21
gineer need
, structures
de channel cDOT Drain
ce schedul
e a variable
ment into anbmittal: two
up to a yeaned improveal of the proydraulic anae regulatory
is resource
horizontallyo purchase ow that char is prohibite
d to do?
s and/or em
cross-sectiage Manua
e for this r
e amount o
n existing fto four wee
ar. A CLOMements. Thoposed chaalysis after ry floodplain
e?
y or verticallproperty rig
ange to occed and will
mbankments
ons to allowal.
resource?
of time, dep
loodplain, weks for eval
MR is a subhis submittaange. A LOconstructio
n.
ly, on propeghts (either
cur. Any incnot be app
Environm
s that impin
w for hydra
pending upo
with no chaluation.
mittal of theal is done p
OMR is the on is comple
erty outsider a floodplacrease of a
proved by
ental
ge
ulic
on
ange
e prior
ete.
e the in
Environm
3.07
3.07.01
The terma solid wmaterialCDOT sto protecthat requ
3.07.02
Contaminvolvemcontami
3.07.03
HazardoRecoverCompenregulatio
For exam(LUST) tSafety (OEnvironmreleasesdiscoverboundarEnvironmRegulatoregulato
3.07.04
1. Fc
mental
HAZA
What are
m hazardouwaste, hazas, radioacti
strives to idect worker huire investig
Why do
ination aboment by varnant.
Who reg
ous materiary Act (RCRnsation, andons may ap
mple, whenthe ColoradOPS) is usument (CDPs of chlorinary of unconry. Involvemmental Protory Commi
ory agencies
What do
For all projeomplex pro
RDOUS
e hazardou
us materialsardous wasive materiaentify contaealth and sgation and
we evalua
ove regulatorious federa
gulates this
als are reguRA) and thed Liability Apply depend
n contaminado Departmually involvHE) is invoated solventrolled landment and ctection Agession (NRCs (County o
oes the Env
cts, prepareojects with n
MATER
us materia
s is an all-inte, and othels, petroleu
aminated fasafety, to limremediatio
ate this res
ory levels real, state, or
s resource
ulated primae CompreheAct (CERCLding on the
ation originament of Laboved. The Coolved when nts from drydfills, or the coordinationency (EPA),C), the US or City Hea
vironmenta
e an Initial no ROW ac
3-22
RIALS
ls?
nclusive terer wastes cum fuels, toacilities earlmit public exn (clean-up
ource?
equires notlocal agenc
e?
arily by the ensive EnvLA), althoug
contamina
ates from aor and Empolorado Deother waste
y cleaning olocation of
n with other, Army CorpGeologicallth Departm
al Resourc
Site Assesscquisitions,
m for matecontaminateoxic substay in the proxposure, anp).
ification of cies, depen
Resource Cvironmental gh a myriadant, or conta
a leaking unployment –
epartment oe types are
or manufactf a project wr federal agps of Engin Survey (U
ments) may
ce Speciali
sment (ISAor contract
Ja
rials that ared with haznces, and poject develond to comp
and possibndent on th
ConservatioResponse
d of other laaminants pr
ndergroundDivision of
of Public Hee identified, turing facilitwithin a Supgencies, sucneers (ACOSGS); and/
y also be req
ist need to
A) for smallet a Phase I
anuary 31, 2
re regulatedzardous pollutants. opment proply with laws
ble ongoing e type of
on and ,
aws and resent.
storage taf Oil and Puealth and
such as ties, the perfund sitech as the
OE), the Nuc/or local quired.
o do?
er, less Investigatio
2013
d as
cess s
nk ublic
e
clear
on
January
fod
2. IfPa
3. Ruge
4. Po
5. TsmcHs
6. Cp
3.07.05
1. P
2. P
3. In
a
b
cd
4. Pre
5. Es
6. Sc
3.07.06
IS
y 31, 2013
or larger, metermine th
f structures Property Ma
nd samplin
Results of thp site inveseotechnicatc.).
Prepare or rr demolition
The resourcpecification
managemenontractor aw
Hazardous Wpecification
Confirm thatermits have
What do
Perform a jo
Provide FIR
nform the s
. structuresystem (
. temporarexcavatio
. Disturban
. Suspecte
Prepare infoesource spe
Edit FOR plapecialist.
Schedule thonference t
What is
SA: one to f
more complehe appropri
(Bridges oanagement ng.
he above mstigations (eal sampling)
request pern, and/or di
ce specialistns and plannt plan for mwarded theWaste manns to addres
t specificatie been obta
oes the Res
oint site rev
plans with
pecialist of
e acquisitionMS4) modiry or permaons, drillingnce depthsed groundw
ormation neecialist.
ans and sp
e resource to present a
the genera
four weeks
ex projects ate level of
r buildings)on conduct
may include ex. collect s), and/or re
mitting, if reischarge/de
t will notify s need to b
minor or suse project), Fnagement ass known o
ons/plans hained, if nec
sident Eng
iew with the
clear proje
:
n, modificatfications,
anent ROWg, caissons,s (feet) water or dew
eeded for en
ecs with mo
specialist tand discuss
al clearanc
3-23
with ROW f investigati
) are to be ating asbest
avoidance soil and/or gmediation (
equired, forewatering o
the Residebe modifiedspected co
Force Accouand/or dispoor suspected
have been cessary.
gineer need
e environm
ect footprint
tion, or dem
W acquisition, or utilities,
watering?
nvironment
odifications
to attend ths hazardou
ce schedul
acquisitionon for each
altered or dtos/heavy m
of contamigroundwate(excavation
r site remedof shallow g
ent Engineed to include:ntaminationunt contingosal, and/ord contamin
appropriate
d to do?
ental speci
t.
molition, brid
n, subsurfa,
tal permits a
s requested
he pre-bid aus materials
e for this r
.. Resourceh project.
demolishedmetal paint
inated proper samples n, disposal,
diation, struground wate
er when pro: requiring an (to be comency fundinr Modified C
nation.
ely modified
ialist, if requ
dge or storm
ce work su
as requeste
d by the res
and/or pre-cs concerns.
resource?
Environm
e specialist
, consult Cinspections
perties, folloduring treatment,
ucture alteraer.
oject a materialsmpleted by ng for possCDOT 250
d and that
uested.
m water
ch as
ed by the
source
construction
ental
t will
DOT s
ow-
ation
the ible
n
Environm
P
Ab
P
A
Cp
Total = t
3.07.07
1. Ps
2. P
3. P
4. P
5. P
6. A
mental
Phase 1 Inv
Asbestos / pe done con
Permitting, if
Additional si
Complete clermitting an
two months
What are
Project is thrites or facil
Project has
Project has
Project requ
Project requ
Ability to acc
estigation:
paint inspecncurrent wit
f required:
ite investiga
earance: twnd site inve
s to two yea
e the red fl
rough commities.
structure m
ROW acqu
uires large,
uires dewate
cess proper
two to six m
ction and sath ISA and
one to thre
ation and/o
wo weeks toestigation)
ars +
lags for th
mercial/ind
modifications
uisition.
deep, or ex
ering
rty
3-24
months
ampling, if rPhase 1)
e months
r clean-up,
o three mon
is resource
ustrial corri
s or demoli
xtensive exc
required: on
if required
nths (may o
e?
idors that m
ition.
cavation / s
Ja
ne to three
: -2 months
occur concu
may have co
subsurface
anuary 31, 2
months (ca
s to 2 years
urrently wit
ontaminate
work.
2013
an
s +
h
ed
January
3.08
3.08.01
Historic structureHistoric but may
3.08.02
Section to take i106 regu“Protectagencieinvolvesmitigatin
3.08.03
The StatdiscussiCDOT readversemust beadverseFHWA aConsultidevelop
3.08.04
Tasks inEA), thecompletonly nec
y 31, 2013
HISTO(ARCH
What are
properties e, or object Places (NR
y also apply
Why do
106 of the nto accounulations areing Historics must mee
s identifyingng adverse
Who reg
te Historic on with conequests co effects to p notified an effects is o
and SHPO, ing parties ment of the
What do
n the clearae resource be tasks, an
cessary whe
ORIC PRHAEOLO
e historic p
are definedincluded in
RHP). Thisy to properti
we evalua
National Hnt the effecte publishedc Propertieset to comply
g historic proeffects in th
gulates this
Preservationsulting parncurrence fproperties,
nd afforded outlined in aas well as must also b
e MOA.
oes the Env
ance procesbase in the d whether Sen there is
ROPERTIOGY, HIS
properties?
d as any pren, or eligible typically aes that hav
ate this res
istoric Press of their un in the Cod
s,” and provy with the laoperties, evhe context
s resource
on Officer (Srties is alsofrom the SHthe Advisoan opportu
a MemoranACHP if th
be given an
vironmenta
ss vary depproject areSHPO consan adverse
3-25
IES CLESTORY,
?
ehistoric ore for inclusipplies to prve achieved
ource?
servation Acndertakings
de of Federavide guidanaw. Sectiovaluating thof a Federa
e?
SHPO) rego a critical pHPO on Sery Council o
unity to partndum of Agrat agency p
n opportunit
al Resourc
pending on tea, whethersultation is e effect. Th
EARANCHISTOR
r historic dision in, the Nroperties thd significanc
ct of 1966 rs on historical Regulatio
nce on requn 106 is a p
he effects toal undertak
ulates histopart of the Section 106 fon Historic ticipate in threement thaparticipatesty to be invo
ce Speciali
the scale or a consultanecessary
he general s
CES RIC BRID
strict, site, bNational Reat are 50 yce in less t
requires Fec propertiesons at 36 C
uirements Fprocedural o properties
king.
oric propertSection 106indings. WPreservati
he processat is signeds in the proolved in the
ist need to
of the projecant has bee. Steps 8, steps includ
Environm
DGE)
building, egister of ears or oldehan 50 yea
ederal agens. The Sec
CFR Part 80ederal law that
s, and
ties but 6 process.
When there aon (ACHP). Mitigation
d by CDOTcess. e review an
o do?
ct (CE, EISen hired to 9 and 10 ade:
ental
er ars.
cies ction 00,
are ) n for ,
nd
,
re
Environm
1. Fd
2. F
3. P
4. P
5. P
6. Sc
7. R
8. S
9. Paa
10. C
3.08.05
1. P
2. Pdp
3. Wp
3.08.06
Clearanwhetherprojectsmore cosometimproject igeneral consultaas defin
ProjectsSection nature o
mental
File search oatabase
Field survey
Prepare surv
Prepare site
Prepare effe
Submit survonsulting p
Respond to
Submit adve
Prepare Memffected andppropriate,
Complete m
What do
Provide deta
Provide righesigns, androperties.
Work with reroperties.
What is
ce time framr consultatio, specialists
omplex corrmes longer d
mpacts, antime frame
ation) and ped under S
s that meet 106 Progra
of the projec
on Office of
y of project
vey report a
e eligibility d
ects determ
ey report aarties for re
SHPO/con
erse effect f
morandum d circulate f ACHP and
mitigation for
oes the Res
ailed and up
t-of-way and graphics t
esource spe
the genera
mes vary don with the s typically nidor projectdepending
nd the naturs associate
projects thaSection 106
the requireammatic Agct)
f Archaeolo
area of pot
and site for
determinatio
minations, as
nd determieview
sulting part
finding to A
of Agreemfor signatured concurring
r adverse e
sident Eng
pdated proj
nd easemento assist re
ecialist on s
al clearanc
epending oSHPO and
need a minits, the Secton the typere of the coed with intet require SH:
ements of Sgreement: o
3-26
ogy and His
ential effec
rms
ons
s appropria
nations of e
ties comme
ACHP
ent (MOA) es from FHg parties
effects
gineer need
ject descrip
nt informatisource spe
solutions to
ce schedul
on the projed consultingimum of eigtion 106 proe and numbnsultation. rnal clearanHPO consu
Screened Unone to five d
storic Prese
cts
ate
eligibility an
ents or inqu
for propertHWA, SHPO
d to do?
ption and sc
on, projectecialist in ev
o avoid or m
e for this r
ect scope ag parties is ght weeks tocess can tber of resouThe followince procesultation and
ndertakingsdays (can b
Ja
ervation (AC
nd effects to
uiries (if nec
ties that areO, CDOT an
cope.
t plan sheevaluating ef
minimize eff
resource?
nd resourcenecessary.to clear a ptake up to ources, the aing estimat
sses (not inv result in sp
s as definedbe less dep
anuary 31, 2
CHP) Comp
o SHPO an
cessary)
e adverselynd when
ets, conceptffects to his
fects to hist
e types, an For minoroject. For one year anassociated es represevolving SHpecific findi
d by the pending on t
2013
pass
nd
y
tual storic
toric
nd or r nd
nt PO ngs
the
January No Histospecialis
Adversecoordina
3.08.07
There arprocess
1. T
2. C
3. In
4. S
It is partif SHPOconsultainformat
y 31, 2013
oric Propertst’s researc
e Effect: 285ation as we
What are
re a variety, including:
Tight project
Changes in
nadequate
SHPO and/o
ticularly impO consultatioation has betion) then th
ties Affectech and coor
5 to 320 call as SHPO
e the red fl
y of issues t
t schedules
project sco
project info
or consultin
portant to pon is requiregun and phe consulta
ed or No Adrdination as
alendar daysO review tim
lags for th
that could c
s,
ope and lim
ormation, an
ng party disa
rovide the sed. SHPO roject scop
ation period
3-27
verse Effecs well as SH
s (inclusiveme).
is resource
cause delay
its,
nd
agreement
specialist arequires 30
pe changes will have to
ct: 100 caleHPO review
e of speciali
e?
ys in the Se
over findin
adequate tim0 days to re(due to ina
o start over
endar days w time).
ist’s resear
ection 106 c
ngs.
me and projeview projecaccurate or r again.
Environm
(inclusive o
rch and
clearance
ject informacts. If new
ental
of
ation
Environm
3.09
3.09.01
MigratorServicesMigratorare nativspecies species game biUSFWSregular b
The MBbarter, imsuch bir“Take” iscollect, operson ieggs anviolationUSFWSconstruccausing activitiesnesting Migratorduring c
3.09.02
The Migmigratorwatchingannuallymigrator
mental
MIGRA
What are
ry Birds ares (USFWS)ry Bird Treave to the Unare includeexcept the rds like phe
S maintains basis, and
TA makes mport, expod, unless as defined inor attempt ts found in pd nests), or
n of the lawS generally dction activitytakes of m
s (through tactivity is mry bird take
construction
Why do
gratory Bird ry birds. Mg, hunting, y to local ecry bird or m
ATORY
e Migratory
e bird specie) List of Migaty Act (MBnited Statesed on the lis
house spaeasants, grthe List of is also resp
it unlawful tort, or transuthorized u
n regulationto pursue, hpossessionr if you rem. Nests aredoes not pry. Construigratory birthe 240 Promost likely, s can poten
n activities o
we evalua
Treaty Act igratory birdand photog
conomies thmigratory bir
BIRDS
y Birds?
es includedgratory BirdBTA). Migras which migst, includingarrow, feral ray partridgeMigratory B
ponsible for
to pursue, hsport any munder a perns as: “purshunt, shoot
n of a protecmove an acte determinerovide permction mana
rds. CDOT oject Speciabetween Antially occuon bridges o
ate this res
(MBTA) is ds provide graphy. Thehroughout trd nests are
3-28
d on the Uns and are patory Birds grate over ig many compigeon, come, and sageBirds, both ar enforceme
hunt, take, migratory birrmit issued ue, hunt, sh, wound, kicted specieive nest, yo
ed to be actmits for migragers are re
implemental Provisionpril 1 and Ar during cleor culverts
ource?
the primarya variety of
ese activitiethe United Se criminal a
nited Statesprotected bygenerally renternationa
mmon specmmon starle grouse, aadding andent of the M
capture, kird, or any pby the Sechoot, wounll, trap, cap
es or its parou are autotive when aratory bird tequired to tats increasedn) during peAugust 31 oearing and g(i.e. overla
y legislationf beneficial es contributStates. Pend expensi
Ja
s Fish and Wy the provisefer to bird al boundariecies. In Colling, and no
are protected removing MBTA.
ll, possess,part, nest, ocretary of thnd, kill, trap,pture, or colrts or produomatically inan egg is latakes assoake measud restrictioneriods whenof any givengrubbing ofys, bridge d
n in the U.Sfunctions i
te nearly $4nalties for aive.
anuary 31, 2
Wildlife sions of thespecies th
es. Over 1orado, all on-migratored. The species on
, sell, purchor egg of an
e Interior. , capture, ollect.” If a
ucts (includin criminal id. The ciated with res to avoid
ns on projecn migratoryn year. f vegetationdemolition)
S. to conserncluding bi40 billion a taking a
2013
e at 000
ry
n a
hase, y
or
ng
d ct
y bird
n or .
rve rd-
January 3.09.03
The U.Smigratorauthorizconserv
3.09.04
1. Ds
2. Dw
3. Tea
4. PM
5. Aa
3.09.05
Design
1. In
2. B
3. In
Constru
1. C
2. M2
3.09.06
Unless srequired
Clearanclearanc
y 31, 2013
Who reg
S. Fish and ry bird popu
zed by moreation of mig
What do
Determine ifite.
Determine ifwhen migrat
The Resourcxclusion de nest site.
Provide andMigratory Bi
Assist contrand maintain
What do
ncorporate
Budget for n
ncorporate
ction
Contact Res
Manage proj40 Project
What is
stated elsewd during the
ces are obtces are con
gulates this
Wildlife Seulations ande than 25 pgratory bird
oes the Env
f migratory
f constructiotory birds a
ce Specialievices to en
revise the rds.
actors and ning nest fr
oes the Res
Section 24
nest preven
Resource S
source Spe
ject construSpecial Pro
the genera
where, mige migratory
tained durinnditional on
s resource
rvice has thd enforce thrimary conv
ds.
vironmenta
bird or mig
on activitiesre nesting.
st can somnsure that m
Section 24
consultantsree work sit
sident Eng
0-Specifica
tion, remov
Specialist n
cialist to ad
uction to asovision, and
al clearanc
ratory bird bird nesting
ng the envirthe timing
3-29
e?
he legal reshe provisionventions, tr
al Resourc
ratory bird
s are likely
etimes remmigratory bi
40 Project S
s on implemtes without
gineer need
ation in proj
val and mon
notes/specs
ddress migr
ssure all asd plan shee
ce schedul
nest preveng season (A
ronmental rand locatio
sponsibility ns of the Mreaties, and
ce Speciali
nests are li
to occur du
move inactivirds do not
Special Prov
menting nescausing tak
d to do?
ect specific
nitoring act
s.
ratory birds
pects of MBets are follo
e for this r
ntion, remoApril 1-Aug
review procon of the ind
to maintainMBTA. The Sd laws to en
ist need to
ikely to occ
uring period
ve nests or begin using
vision for th
st surveys akes.
cation pack
tivities.
s.
BTA notes,owed by the
resource?
oval, monitoust 31).
cess. Migradividual pro
Environm
n healthy Service is nsure the
o do?
cur on a pro
ds of the ye
install nestg structures
he Protectio
as appropri
kages.
the Sectioe Contracto
oring is only
atory bird oject and
ental
oject
ear
t s as
on of
iate
n or.
y
Environm specificsappropri
3.09.07
1. Tnrestth
2. Pobredbpb
3. PmbasH
4. Ppbn
mental
s are addreiate genera
What are
The presencests must bemoved. Utopped if nehe nests are
Projects than bridge orridge structemoval or nifficult to mird speciesroblems rereeding sea
Projects thamonitoring fo
iweekly basvoid bi-weeuch as nett
Hiring a wild
Projects tharoceed befefore the cests.
essed throual notes as
e the red fl
ce of migratbe monitore
Under someests are foue determine
t involve cler culverts hatures are tonest exclusionitor. Oth dependingquire phasiason.
t start after or bird nestsis until conekly monitoting, or if thdlife biologis
t are not adfore Augustontractor h
gh the inclurecommend
lags for th
tory birds hed until theye situations,und active ded to be ina
earing and ave the potoo large for ion activitieher projectsg on the exting a projec
April 1 andting activitynstruction b
oring if nest-e areas canst results in
dvertised unt 31, could fas an oppo
3-30
usion of theded by the
is resource
has the potey can be de, constructioduring consactive.
grubbing oential to caany known
es or have es could impatent of cleact to avoid a
d before Auy using a crebegins in th-building prn be cleare
n additional
ntil after Apfind active m
ortunity to p
e Section 24Resource S
e?
ential to deletermined ton work mastruction, an
of vegetatioause a migrn, practical extensive nact grasslaring and gractivity duri
ugust 31 reqedentialed e impacted
revention med (or trees
costs to a
pril 1, but armigratory b
prevent the
Ja
40 SpecificSpecialist.
lay projectsto be inactivay also havnd may onl
n or construratory bird timplementaesting habind or wood
rubbing. Soing the Apr
quire survewildlife biol
d area. Themethods are
cut down) project.
re given a nbirds alreadestablishm
anuary 31, 2
cation and
s since activve and thenve to be y resume w
uction activake. Someation of nesitat in place
dland migraometimes thil 1-August
y and logist on a e project cae implemenprior to Apr
notice to dy on-site
ment of activ
2013
ve n
when
vity e st es atory hese 31
an ted ril 1.
ve
January
3.10
3.10.01
Noise isconsidereither admaking to sensitbackgrofor Coloas: A B C D E F
3.10.02
As definanalysisprojects for ColoGuidelin
3.10.03
Noise anhave no
3.10.04
1. D
2. C
3. C
4. C
5. C
y 31, 2013
NOISE
What is
defined asrations are dding roadwinterchangetive receptound noise orado gener
A: areas of sB: residentiaC: parks, traD: special soE: CommercF: industrial,
Why do
ned in 23 CFs is conduct
that exceerado NEPA
nes (2011).
Who reg
nalysis andise ordinan
What do
Determine if
Conduct/rev
Conduct fiel
Conduct TN
Complete N
E ANALY
noise anal
s unwanted necessary
way capacite modificators to causeor noise levrally pertain
serenity <5al <66 decibails, campground sensitcial and dev, warehous
we evalua
FR772, Fedted for fedeed the NoiseA and highw
gulates this
d mitigation nces that m
oes the Env
f noise anal
view TNM m
d noise me
M mitigatio
oise Abatem
YSIS
lysis?
or excessiwhen a fed
ty, changinions, or moe an impacvels over thns to outside
6decibels; bels; rounds, chutive indoor veloped proe, agricultu
ate this res
deral Highweral projectse Abatemen
way projects
s resource
is regulateust be addr
vironmenta
lysis is requ
model for pr
easurement
on modeling
ment Deter
3-31
ve sound. Nderal projecg the vertic
oving the rot of either tee Noise Abe activities
urches, schNAC C use
operty <71 ural non-noi
ource?
way Adminiss and noisent Criteria. s under CD
e?
d by FHWAressed duri
al Resourc
uired
roject noise
ts.
g to define p
rmination F
Noise analyct causes ncal profile, aoadway paven decibels
batement Cand land u
hools, auditoes; decibels; aise sensitiv
stration (FHe abatemenTraffic nois
DOT Noise A
A. Also, maing the nois
ce Speciali
e levels.
physical no
orm
ysis and minoise levels adding an avement horis or more o
Criteria (NACses, and ar
oriums <66
and ve uses, no
HWA) requint is considese complianAnalysis an
any local mse clearanc
ist need to
oise abatem
Environm
itigation to increase
auxiliary lanzontally clo
over existingC). The NAre categoriz
6 decibels;
threshold.
ires that noered for thonce is detaind Abateme
municipalitiece process.
o do?
ment measu
ental
e by ne, oser g
AC zed
oise ose led ent
s
ures.
Environm
6. 1m
7. Ifa
8. Pd
3.10.05
1. Pp
2. P
3. Pa
4. Cn
3.10.06
N
P
Total = f
3.10.07
1. Plo
2. Afo
mental
209 for eacmitigation.
f noise abatpproval (ne
Provide engesign.
What do
Provide exislanned roa
Provide exis
Provide guidnd final bar
Coordinate, ecessary (o
What is
Noise level a
Public outre
four weeks
What are
Public disagocated uphiAssure that or each imp
ch impacted
tement is wew federal r
ineering wi
oes the Res
sting and findway elem
sting and de
dance on norrier siting,
in cooperaowner appr
the genera
and mitigat
ach: two we
minimum
e the red fl
greement will of the roamitigation a
pacted rece
d receptor c
warranted, srequiremen
th noise ba
sident Eng
nal design pents, adjac
esign year t
oise barrierutilities, oth
tion with sprovals, nois
al clearanc
ion analyse
eeks
lags for th
ith project, adway will manalyses ar
eptor site re
3-32
considering
survey impant).
arrier dimen
gineer need
plan sheetscent building
traffic volum
r material seher critical i
pecialist, puse barrier ap
ce schedul
es: minimum
is resource
high existinmake mitigare documen
egardless of
g feasiblene
acted prope
nsion details
d to do?
s including tgs.
mes, and ve
election, cletems affect
ublic outreappearance,
e for this r
m two week
e?
ng noise levation effortsnted by anaf final mitiga
Ja
ess/reasona
erty owners
s and siting
terrain, elev
ehicle fleet
ear zone reting location
ach for nois, etc.).
resource?
ks
vels, and/os more chaalyst signedation recom
anuary 31, 2
ableness fo
s for mitigat
g for final
vations,
mixes.
equirementsn.
e mitigation
r receptors allenging. d, Form 120mmendation
2013
or
tion
s,
n if
09 n.
January
3.11
3.11.01
Noxiousby rule ainvades poisonoThe direenvironm
3.11.02
The Fedand/or e
3.11.03
The Col
3.11.04
1. Fn
2. Lth
3.11.05
1. Ws
2. Inn
3.11.06
There ar
3.11.07
Wildlife
y 31, 2013
NOXIO
What are
s weeds areas being noor is detrimus to livesto
ect or indirementally so
Why do
deral Noxioueradication
Who reg
orado Depa
What do
For EA or Eoxious wee
ook for noxhe need for
What do
Work with Rpecies, bid
nclude treatecessary.
What is
re no forma
What are
issues may
OUS WE
e noxious
e alien aquaoxious and mental to ecock; (c) Is act effect of und manag
we evalua
us Weed Aof designat
gulates this
artment of A
oes the Env
IS projects,ed manage
xious weed r an Herbici
oes the Res
Resource Spitem hours
tment area
the genera
al clearance
e the red fl
y restrict tim
EEDS
weeds?
atic and termeet one oconomic croa carrier of the presen
gement of n
ate this res
Act and the Cted noxious
s resource
Agriculture
vironmenta
, the consument plan
infestationde Treatme
sident Eng
pecialist ans.
on Storm W
al clearanc
es for this re
lags for th
ming and loc
3-33
restrial planor more of tops or nativdetrimenta
nce of this pnatural or ag
ource?
Colorado Ns weeds.
e?
governs Co
al Resourc
ltant or con
s at scopinent pay item
gineer need
d Landscap
Water Mana
ce schedul
esource.
is resource
cation of he
nt species the following
ve plant coml insects, d
plant is detrgricultural e
Noxious We
olorado’s n
ce Speciali
ntractor will
g and inform
d to do?
pe Architec
agement P
e for this r
e?
erbicide app
that have bg criteria; (ammunities; iseases, orrimental to tecosystems
eed Act man
noxious wee
ist need to
be require
rm Residen
ct to calcula
lan plan sh
resource?
plication.
Environm
been designa) Aggress(b) Is
r parasites; the s.
ndate contr
ed program
o do?
d to submit
t Engineer
ate area,
heets, if
ental
nated ively
(d)
rol
m.
t a
of
Environm
3.12
3.12.01
Paleontoevolutionnot inclutools, po
3.12.02
The HistStatute 2and landowned ladestroy and assexplicitlyor remov
3.12.03
The OffiAntiquiti
3.12.04
1. Idw
2. Iffo
3. Dp
4. Us
5. Uim
6. Dc
mental
PALEO
What is
ology is thenary history
ude prehistoottery), whic
Why do
torical, Preh24-80-401 ds controlleands is resfossils coveess the sciey in the lawval of the re
Who reg
ce of the Ses Act.
What do
dentify potewithin the pr
f required, cossil localiti
Determine throject limits
Using FIR/Fcientifically
Using FIR/Fmpacts to p
Develop a ponstruction
ONTOLO
paleontolo
e study of py, and its paoric human ch are the d
we evalua
historical, aet al.] (Stat
ed by any suerved to theered under entific impo, it is implicesource wit
gulates this
tate Archae
oes the Env
entially fossroject limits
conduct on-es within th
he scientifics.
OR level ply significant
OR level plpresently bu
lan for precn impacts to
OGY
ogy?
lant and analeoecologremains an
domain of a
ate this res
and Archaete Antiquitieubdivision oe state. Pethe State A
ortance of focit in the reqthout a perm
s resource
eologist, Co
vironmenta
siliferous de
-the-groundhe project li
c significan
lans, determfossil local
lans, determuried, scien
constructiono scientifica
3-34
nimal life of ical interrelnd their assarchaeology
ource?
ological Rees Act) protof state govermits are reAntiquities Aossils on stquirement tomit.
e?
olorado (OS
al Resourc
eposits and
d reconnaismits.
ce of any re
mine the loclities within
mine the prtifically imp
n and/or dually importan
past geoloationships.sociated cuy.
esources Actects all fosvernment. required to cAct. While tate-owned o avoid any
SAC) admin
ce Speciali
previously
ssance for p
ecorded fos
cation and the project
robable locaportant foss
uring constrnt fossils.
Ja
ogic time, in This area
ultural artifa
ct [Coloradsils on statTitle to fosscollect, damthe require lands is noy damage t
nisters the
ist need to
recorded f
previously u
ssil localitie
scope of imt limits.
ation and ssils.
ruction mitig
anuary 31, 2
ncluding its of study docts (e. g., s
o Revised e-owned lasils on statemage, or ement to locot stated to, destruct
State
o do?
fossil localit
unrecorded
es within the
mpacts to a
cope of
gation of
2013
oes stone
ands e-
cate
ion
ties
d
e
any
January 3.12.05
Design
1. In(Asc
Constru
1. Mre
3.12.06
It will tak
3.12.07
1. Pwre
2. Pp
3. Cp
4. P
y 31, 2013
What do
ncorporate Archaeologpecialist thaompliance
ction
Manage projevisions to
What is
ke between
What are
Project is locwhich have equirement
Project has ermit perfo
Clearance rerevent perf
Project requ
oes the Res
all general gical and Paat provide dwith the Sta
ject construsubsection
the genera
n seven and
e the red fl
cated at leaadditional rts.
ROW acqurmance of
equest is isformance of
uires large,
sident Eng
notes and aleontologicdirection to ate Antiquit
uction to as 107.23 are
al clearanc
d nine week
lags for th
ast partiallyresource sp
uisition, requon-the-grou
ssued durinf on-the-gro
deep, or ex
3-35
gineer need
special revcal Discovethe contrac
ties Act.
ssure that ae followed b
ce schedul
ks to clear t
is resource
on lands apecialist rep
uiring rightsund reconn
g winter/spound recon
xtensive exc
d to do?
visions to sueries) identictor to cons
all general nby the cont
e for this r
this resourc
e?
administereport and inte
s-of-entry anaissance (i
pring monthnnaissance
cavation/su
ubsection 1fied by the struct the p
notes and sractor.
resource?
ce.
d by Federeragency c
acquisition iif necessary
hs when sno(if necessa
ubsurface w
Environm
07.23 resource
project in
special
ral agenciescoordination
n order to y).
ow cover mary).
work.
ental
s, n
may
Environm
3.13
3.13.01
The SB impacts guidelinejurisdictiits immesupport.
3.13.02
SB 40 (3the StateWildlife tributarieincludeswith stre
3.13.03
CDOT’sbetweenis the offunder thdependeand Speplans anProgram
3.13.04
1. RS
2. Dre
3. Arein
mental
SENAT
What is
40 guidelinto State wa
es are applion of SB 4ediate bank
Why do
33-5-1014-e of Colora(CPW) whees”. Althous provisionseams in Col
Who reg
requiremen the Coloraffice within Dhe jurisdictioent on the tecial Conditnd specificammatic proje
What do
Review FIR/SB 40 jurisd
Develop meeproduction
Assure incorestrictions ancorporate
TE BILL
SB 40?
nes outline vaterways dulicable to an0. The exte
ks, and asso
we evalua
107, Colorado to obtai
en the agenugh SB 40 es to protect lorado.
gulates this
nts under Sado DepartDNR that reon of SB 40types of protions are adations. Projects requiri
oes the Env
/FOR level diction.
asures to mn, wildlife re
rporation inand BMPs tby referenc
L 40 (SB
various besuring and any projects ent of SB 4ociated ripa
ate this res
ado Revisen wildlife cency plans coemphasizesand preser
s resource
SB 40 are dments of Neviews plan0. Programojects and pddressed wject specificng formal C
vironmenta
plans to ide
mitigate potesources, a
nto project pto reduce rece all SB 40
3-36
40)
st managemafter constru
on or adjac40 jurisdictioarian areas
ource?
d Statutes ertification fonstructions the protecrve all fish a
e?
defined in aatural Reso
ns and provmmatic and potential to
within the MOc conditionsCertification
al Resourc
entify proje
tential impaand wetland
plans any Gesource im0 General, S
ment practicuction or mcent to streon includesthat contrib
as amendefrom the Co
n in “any strction of fishand wildlife
a Memorandources (DNvides certificnon-Prograimpact StaOA for incos may be pn.
ce Speciali
ct impacts
acts to wateds.
General Notmpacts, and
Specific an
Ja
ces designemaintenanceeams that fas the streambute to stre
ed) requiresolorado Divream, its bahing waters, resources
dum of AgrNR) and CDcation for aammatic Ceate waterwaorporation inrovided by
ist need to
to streams
er quality, fi
tes to addreSpecificati
nd Certificat
anuary 31, 2
ed to minime activities. all under them bed propeeam food ch
s any agencvision of Paanks, or , it also associated
reement (MDOT. The Cactions that ertificationsays. Genernto project CPW for n
o do?
that fall un
shery
ess timing ons that tion Conditi
2013
mize The e er, hain
cy of rks
d
OA) CPW
fall s are ral
on-
nder
ons.
January
4. SmcP
3.13.05
Design
1. Inidc
Constru
1. Ma
3.13.06
SB 40 Cthat impthe Genassociat404 perm
A
C
Total = 3
3.13.07
1. Tca
2. Sem
y 31, 2013
Submit projemeasures, rross sectio
Programmat
What do
ncorporate dentified byonstruct the
ction
Manage projnd plan she
What is
Certification act SB 40 reral Notes,ted letter anmit applicab
Application p
CPW respon
35 days (fro
What are
The SB 40 Aonstructionnd an addit
Seasonal rengendered
maximum w
ect summareclamationns, Sectiontic only).
oes the Res
all Generaly the Resoue project in
ject construeets are fol
the genera
can be initresources a Specificatnd applicatible corresp
preparation
nse: 30 day
om receipt o
e the red fl
Application n according tional 45 be
strictions to species m
work days or
ry letter tha/revegetatio
n 404 permi
sident Eng
l Notes, Spurce Specia
complianc
uction to aslowed by th
al clearanc
tiated with Fare defined ions, and Imion forms c
pondence w
n: five days
ys
of necessa
lags for th
must be suto State St
etween adv
o avoid trouay conflict r completio
3-37
at addresseon plan aloit applicatio
gineer need
ecificationsalist that proe with SB 4
ssure all ashe Contract
ce schedul
FIR or FORand finaliz
mpact Specan be prep
with the USA
ry design in
is resource
ubmitted to tatute (at levertisement
ut spawningwith enginen dates.
s alternativong with appon, and SB
d to do?
s, and any rovide direct40 condition
pects of SBtor.
e for this r
R level planszed. Once tcific Sheets
pared. If a pACE should
nformation)
e?
the CDOWeast 45 dayst and start o
g, avian andeering sche
ves consideplicable pla40 applicat
required plation to Contns.
B 40 notes,
resource?
s provided the plan shs are developroject requd be attache
)
W at least 90s before adof construct
d/or threateedules that
Environm
ered, mitigaan sheets ation (non-
an sheets tractor to
specificatio
that activitieets that shoped, the ires a Sected.
0 days priodvertisemention).
ened and identify
ental
ation nd
ons,
es how
ion
r to nt
Environm
3.14
3.14.01
Social reuse, visuway landindustriaarea. Thsuch as Socioecemploymservicesculturesenforcem
3.14.02
Land useasemeexisting,
Visual - the stronsense ofeconom
Socioecemploymright-of-w
EJ is guOrder 12
3.14.03
Land ussocioecoEnvironm
mental
SOCIA
What are
esources geual, socioecd is developal, parks, ethese can be
architecturconomics inment and tas, infrastruc, and incomment of env
Why do
e - Zoning,nts, urban , and future
Visual resong emotion f community.
conomics – ment, groceway it could
ided by Titl2898 on En
Who reg
e is regulatonomics armental Prot
AL RESO
e Social Re
enerally refconomics, aped and ustc.).Visual re natural fere, skylinesclude a var
ax base, accture and utmes with resvironmental
we evalua
future landinfrastructu
e developm
ources and they inspir
ty to the inh
Transportaery stores, ad affect the
le VI of the nvironmenta
gulates this
ted by the le regulatedtection Age
OURCES
esources?
fer to the buand environ
sed for varioresources inatures, vist, or other criety of factocess to bustilities. EJ isspect to thel laws and p
ate this res
d use and gure service ent trends c
aesthetics re in humanhabitants of
ation projecand other eavailability
Civil Rightsal Justice.
s resource
ocal agencd by FHWA ency.
3-38
S
?
uilt human enmental jusous activitienclude feattas, or viewharacteristiors that masinesses, hs the fair tree developmpolicies.
ource?
growth manboundariescan affect t
are importan viewers. Sf an area an
ts can haveessential sey of housing
s Act of 196
e?
cy (city, towand CDOT
environmenstice (EJ). Les (e.g., resures that de
wsheds, but ics that cre
ay affect anousing stoc
eatment of ment, adopti
nagement as, annexatiotransportati
ant becausSuch speciand may attr
e an effect ervices. If a g and emplo
64, as ame
wn, or countT. EJ is reg
Ja
nt and can Land use issidential, coefine the chalso urbanate a visua
n area’s ecock, propertypeople of aion, implem
areas, conseon plans, anion needs.
se of their ual places ofract tourism
on the abiliproject neeoyment.
ended and E
ty). Visual rulated by th
anuary 31, 2
include lans defined asommercial, haracter of n characterial definition.onomy incluy value, puball races, mentation, a
ervation nd past,
niqueness ften provide
m and drive
ity to acceseds addition
Executive
resources ahe
2013
nd s the
an stics . uding blic
and
and e a its
ss nal
and
January 3.14.04
The resonecessa
Since soinvolvemadequat
3.14.05
The eng
3.14.06
There ar
3.14.07
1. T
2. Ts
3. Tc
4. To
y 31, 2013
What do
ource specary.
ocial resourment and cote informati
What do
gineer shou
What is
re no forma
What are
The project
The project wpecific dem
The project wommunity.
The project wffice, etc.)
oes the Env
ialist will ev
rces tend tooordination on to addre
oes the Res
ld incorpora
the genera
al clearance
e the red fl
primarily im
will acquiremographic.
will drastica
will remove
vironmenta
valuate imp
o be more qwith local c
ess these re
sident Eng
ate any rec
al clearanc
es required
lags for th
mpacts low-
e minority ow
ally change
e a commun
3-39
al Resourc
pacts and de
qualitative, communitieesource are
gineer need
commended
ce schedul
for these r
is resource
-income and
wned busin
e the land u
nity service
ce Speciali
etermine if
dynamic, aes may be reas.
d to do?
d into the d
e for this r
resources.
e?
d/or minorit
nesses or b
se pattern
e (i.e. free m
ist need to
mitigations
and intangibrequired to
esign and s
resource?
ty commun
businesses
or visual ch
medical clin
Environm
o do?
s are
ble, public gather
specificatio
ities.
that serve
haracter of
ic, library, p
ental
ons.
a
the
post
Environm
3.15
3.15.01
A Stormthat outlproject wcoming fconstruc
A SWMPshows th
RegulatiDepartmPermit (SCP req
CDOT awater re
Local Agacreage
3.15.02
1. P
2. Dc
3. Rto
4. Pe
3.15.03
1. Ea
2. Rs
mental
STOR
What are
mwater Manines recomwill utilize tofrom the prction projec
P consists ohe location
ion 61 of thment of HeaSCP) be ob
quires the d
also requireesource pro
gencies mae disturbed.
What do
Provide the
Design the Soordinate w
Review the So the Engin
Provide finanvironment
What do
Ensure the rll Scoping,
Receive SWpecialist
MWATE
e Stormwa
agement Pmmended ano protect Wroject site. ct (i.e., befo
of seven paof best ma
he Coloradoalth and Envbtained for developmen
s a SWMP tection.
ay also have
oes the Env
SWMP tem
SWMP andwith the Eng
SWMP andeer (in eac
l approval otal project m
oes the Res
resource spFIR and FO
WMP templa
ER MANA
ater Manag
Plan (SWMPnd required
Waters of theThe SWMP
ore ground i
arts plus theanagement
o Water Quvironment (all projects
nt of a SWM
for projects
e SWMP re
vironmenta
mplate to the
site map wgineer on w
d site map h developm
of the SWMmanager fo
sident Eng
pecialist is pOR meeting
ate from the
3-40
AGEMEN
gement Pla
P) is writtend best manae State by mP must be it broken).
eir subcompractices to
ality Contro(CDPHE), rs that disturMP for the p
s less than
equirements
al Resourc
e project de
with expectewho will do t
for accuracment phase
MP and a waor the 128 F
gineer need
part of the pgs.
e CDOT WQ
NT PLA
ans?
n guidance agement prminimizing mplemente
ponents, ino be used o
ol Act, regurequires a Srb one or mproject.
one acre o
s for the pro
ce Speciali
esigner
ed phasing the drafting
cy, then re)
ater qualityForm.
d to do?
project des
Q website o
Ja
NS (SW
included inractices (BMpollutants i
ed at the sta
ncluding a son site.
ulated by theStormwaterore acres o
of disturban
oject, regar
ist need to
(if consultag)
lay the nee
y clearance
ign team an
or from the
anuary 31, 2
WMP)
the plan seMPs) the in runoff art of a
site map tha
e Colorador Constructiof land. Th
nce to aid in
rdless of th
o do/
ant is not us
eded chang
to the
nd is invited
resource
2013
et
at
o ion is
n
e
sed,
es
d to
January
3. ET
4. A
5. Md
3.15.04
D(O
Rd(U
Total timfinal app
3.15.05
1. Cd
2. Am
3. Sdm
y 31, 2013
Enter projecTemplate
Add the SW
Make revisioevelopmen
What is
Design SWMOver one a
Review SWMevelopmenUnder one A
me it takes tprovals) = a
What are
Changes to esign can c
Allocation ofmilestones.
Specifically fesign plans
meet the var
ct specific d
WMP to the p
ons requestnt
the genera
MP and sitecre)
MP and sitent - scopingAcre ), 20
to completeapproximate
e the red fl
the scope ocause delay
f adequate
for projectss as early arious SCP
ata, such a
plan set
ted by the r
al clearanc
e map: appr
e map – the, FIR, FORhours each
e the clearaely 60 hour
lags for th
of work or tys and re-w
time for res
s over one aas possible permit requ
3-41
as the proje
resource sp
ce schedul
roximately
en type andR, Final): aph stage (Ov
ance for thiss (Under on
is resource
the additionwork of the
source spec
acre, the SW(preferable
uirements.
ect descripti
pecialist thr
e for this r
10 hours (U
d send noteproximately
ver one acre
s resource ne acre), 15
e?
n of project project SW
cialist to re
WMP shoue at FIR) to
ion, into the
roughout pr
resource?
Under one a
es (in each y eight houe)
(including m50 hours (O
componenWMP.
view the SW
ld be includallow for a
Environm
e SWMP
roject
acre), 40 ho
stage of rs each sta
meetings anOver one ac
nts througho
WMP at de
ded in projedequate tim
ental
ours
age
nd cre).
out
esign
ect me to
Environm
3.16
3.16.01
An endaall or a sspecies significaproposespecies which thand thredevelopactivitiesspecies physicalincludedfor razor
3.16.02
The Endprovidesanimals they autor result
3.16.03
Each CDthreatenand variassesseThese dcritical h
3.16.04
1. C
2. C
mental
THREA
What are
angered spesignificant plikely to be
ant portion oed in the Fe
is an animahe Fish andeats to propment or a ps. Conservathat may wl or biologicd with the lisrback sucke
Why do
dangered Ss for the proand their h
thorize or fut in the dest
Who reg
DOT projecned and endous other s
ed through tdocuments habitat, and
What do
Conduct site
Conduct lite
ATENED
e threatene
ecies is an portion of itsecome endaof its rangederal Regisal or plant s Wildlife Se
pose them aproposed lisation of the
warrant futucal featuressting of a wer, Colorad
we evalua
Species Act otection andhabitat. Theund will not truction of d
gulates this
ct is evaluatdangered bspecies listethe develophelp determ also deter
oes the Env
e inventory
rature revie
D AND E
ed and end
animal or ps range. A tangered wit. A proposester for listinspecies defervice has sas endangesting regulase species re protectio
s essential twildlife or fis
o pikeminn
ate this res
of 1973 (Ed conservae ESA requjeopardize
designated
s resource
ted for impaby the Uniteed by otherpment of Bimine the effmines if co
vironmenta
ew
3-42
ENDANG
dangered s
plant speciethreatened thin the foreed species ng under Sfined by thesufficient inered or threation is precis importan
on under theto the consesh species; now, humpb
ource?
SA), as amtion of threa
uires federae the continu
critical hab
e?
acts to wilded States Fir resource aological Evfects a projensultation w
al Resourc
GERED S
species?
es in dangespecies is
eseeable fuis an animaection 4 of
e USFWS aformation o
eatened undcluded by ont because e ESA.” Crervation of such as the
back chub,
mended (16atened and
al agencies ued existenbitat for liste
life, includinish and Wilagencies. Ivaluations oect will havwith the US
ce Speciali
Ja
SPECIES
er of extinctan animal
uture througal or plant sthe ESA. A
as “plants aon their biolder the ESAother higher
they are byritical habitathe speciese Coloradoand bonyta
U.S.C. 153d endangerto ensure t
nce of any led species.
ng species ldlife ServicImpacts froor Biologicave on listed SFWS is ne
ist need to
anuary 31, 2
S
tion throughor plant ghout all or species A candidateand animalslogical statuA, but for wr priority listy definition at, based ons, may be
o River Basail chub.
31 et seq.),ed plants, that actionslisted speci.
listed as ce (USFWSom projects al Assessme
species ancessary.
o do?
2013
hout
a
e s for us
which ting
n the
in
,
s es,
S), are
ents. nd/or
January
3. P
4. Sto
3.16.05
1. Wa
2. P
3. E
3.16.06
Os
P
U
Total = s
3.16.07
1. Are
2. Arele
3. Nsa
y 31, 2013
Prepare Bio
Submit Bioloo USFWS,
What do
Work with Rnd minimiz
Provide plan
Evaluation/B
What is
On-site and eason)
Prepare biol
USFWS rev
six weeks to
What are
Avoidance oestrictions.
Any project equire furthengthen the
Not all surveurveyed at s they are o
logical Eva
ogical Evaluas necessa
oes the Res
Resource Spzation of imp
n sheets to
Biological A
the genera
literature re
logical docu
iew and co
o several m
e the red fl
of impacts t
that will be her coordinae clearance
eys can be specific timonly bloom
luation/Bio
uation/Bioloary.
sident Eng
pecialist to pacts. Dev
include in t
Assessment
al clearanc
eview: one
ument: one
ncurrence:
months
lags for th
o listed spe
“likely to adation with the process by
conducted mes of yearing for a sh
3-43
logical Asse
ogical Asse
gineer need
determine velop mitiga
the Biologic
t.
ce schedul
week to se
e week
four weeks
is resource
ecies may r
dversely afhe USFWSy 12 weeks
all year rou. Surveyin
hort time.
essment
essment wit
d to do?
impacts, anation measu
cal
e for this r
everal mont
s
e?
require des
ffect” a spec. This add
s.
und. Someng for plants
th “effects”
nd assist inures as nec
resource?
ths (depend
ign modific
cies or critiitional coor
e species cas is especia
Environm
determinat
n the avoidacessary.
dent on
cations or tim
cal habitat rdination ma
an only be ally problem
ental
ion
ance
ming
will ay
matic
Environm
3.17
3.17.01
Water qthe projeSeparatquality pand redeinvolvemPlease sthe specpermits to those
3.17.02
Clean Wregulatinfor the Nthe basi
Safe Drihealth bwater anAssessm
Erosion B) - All hand opethe highresource
Colorad8) - The of state
mental
WATE
What is
uality analyect area. We Storm Se
programs asevelopmen
ment, pollutsee the youcific programassociated regulations
Why do
Water Act (Cng dischargNational Poc structure
inking Watey regulatingnd its sourcment and P
and Sedimhighways fuerated accoway and ades.
o Water QuColorado Wwaters and
ER QUAL
water qua
ysis includeWater qualiewer Systemssociated wt, illicit discion prevent
ur region or m guidance with them.s but may r
we evalua
CWA) 401ages of pollutllutant Discfor regulati
er Act (SDWg the nationces. CDOT rotection (S
ment Controunded in whrding to stadjacent pro
uality ContrWater Quald regulates
LITY
lity?
es all the suty analysis m (MS4) pewith the MSharge, indution and gor headquarte for more i. If a projecrequire a co
ate this res
nd 402 - Thtants into n
charge Eliming the disc
WA)(40 CFRn's public dis a stakeh
SWAP) prog
ol on Highwahole or in paandards thaperties and
rol Act (Cololity Control water quali
3-44
urface watecan vary if
ermit area. S4 permit: custrial facilitood housekeers water qnformation ct is not in aonstruction
ource?
he CWA esavigable w
mination Syscharge of po
R Parts 141rinking watolder in thegram mand
ay Construart by FHW
at will minimd abate poll
orado RevisAct protectity.
r and grounf the projectCDOT has
constructionties, public eeping, andquality spec
on these pan MS4 perpermit if it
stablished thwaters. It prostem (NPDEollutants int
1–143) - Thter supply ae Colorado dated by the
ction ProjeWA must bemize erosion
ution of sur
sed Statutets and max
Ja
ndwater in ot area is in seven diffe
n sites, neweducation d wet weathcialists, NEPprograms anrmit area, itwill disturb
he basic strovides the sES) permit to waters o
he SDWA pand protectiSource Wae SDWA.
cts (25 CFR designed, n and sedimrface and g
es (CRS) Tximizes the
anuary 31, 2
or affected a Municipaerent water
w developmand her monitorPA Manualnd the variot is not subjover an ac
ructure for statutory baprogram a
of the US.
protects pubing drinkingater
R 650 Subpconstructe
ment damaggroundwate
itle 25, Articbeneficial u
2013
by al r ent
ring. , or ous ject
cre.
asis nd
blic g
part d, ge to
er
cle uses
January 3.17.03
It is the of Healthregulate
3.17.04
1. Dm
2. Dod
3. Ifq
3.17.05
1. Ca
2. Ifre
3. Dd
3.17.06
Betweendesign isand requproject d
3.17.07
1. T
2. P
y 31, 2013
Who reg
responsibilh and Envir
e water qua
What do
Determine ifmitigation an
Determine iff developmevelopmen
f new develuality form.
What do
Consult the nd if so, wh
f the projectequirement
Determine ifesign and c
What is
n 10 days as far enouguired permidetails. Plea
What are
The receivin
Permanent W
gulates this
ity of the Eronment (Clity.
oes the Env
f project is ind enginee
f the projecment. If so, ont and redev
opment an.
oes the Res
decision mhich model
t is in an Mts.
f permanencomplete th
the genera
and two mogh along to its. There aase see yo
e the red fl
ng water bo
Water Qual
s resource
nvironmentCDPHE), Wa
vironmenta
in MS4 arear notes for
t disturbs oobtain consvelopment
d redevelop
sident Eng
atrix to deteis appropri
S4 area, in
nt Water Quhe PWQ Fo
al clearanc
onths to acqmake conc
are multiple ur region o
lags for th
ody is on the
lity (PWQ)
3-45
e
tal Protectioater Quality
al Resourc
a and if so project plan
over an acrestruction stoprogram re
pment appl
gineer need
ermine if wate.
sert notes a
uality is requorm.
ce schedul
quire permitclusions), de
permits thar headquar
is resource
e 303(d) lis
is required.
on Agency y Control D
ce Speciali
proceed wns.
e or is part ormwater peequirements
lies then co
d to do?
water quality
and specs
uired and if
e for this r
ts and comependent oat may be rrters water q
e?
st.
.
and ColoraDivision (WQ
ist need to
ith necessa
of a larger ermit and ds.
omplete per
y modeling
to follow th
f so incorpo
resource?
plete PWQon PWQ reprequired dequality spe
Environm
ado DepartmQCD) to
o do?
ary permits
common pdetermine n
rmanent wa
is necessa
he programs
orate early
Q Form (afteport comple
ependent oncialist.
ental
ment
and
lan new
ater
ry
s
in
er etion n the
Environm
3.18
3.18.01
Wetlandgroundwtypicallyswampswetlandsorder to impacts alternatiwetland
Unavoid(USACEthe simpnationwinationwiSection individuapersonsapplicatia Sectio
3.18.02
The Clebiologicaprovide intensityactivitiesspecificaSection
3.18.03
The USA
mental
WETLA
What are
ds are definwater at a fry adapted tos, marshes,s require a avoid and to wetlandves, quantilosses.
dable impacE). There arplest permitide permitside permit, 404 Individal permit ap. After evalion is made
on 404 Natio
Why do
an Water Aal, and chea variety of
y, provide hs to name aally the disc404 of the
Who reg
ACE regula
ANDS
e wetlands
ed as thoserequency ao thrive und fens, and rWetland Dminimize ims require doifies impact
cts will also re two typest under the authorizingthe activity
dual Permitspplication. Auating all c
e. This is a onwide Per
we evalua
Act was pasmical qualitf beneficial abitat for fis
a few. Undcharge of dClean Wate
gulates this
ates impact
s?
e areas thand duration
der anaerobriparian areelineation t
mpacts to thocumentatits, and iden
require a ps of permitsSection 40g various a
y must meets are issuedA public notcomments amuch more
rmit.
ate this res
ssed by thety of Waterfunctions tsh and wilder federal rredge and er Act.
s resource
s to wetlan
3-46
at are inundn sufficient tbic soil condeas. Projecto identify thhese sites don in a We
ntifies mitiga
permit froms. A Section
04 program.ctivities natt the required following tice is distriand informae complex a
ource?
U.S. Congrs of the U.Shat improve
dlife, and foregulations,fill material
e?
ds.
dated or satto support aditions. Wcts that havheir locatioduring cons
etland Findiation meas
the U.S. An 404 Natio. The USAtionwide. Iements of oa full publicibuted to al
ation receivand detailed
gress in 197S., includinge water qua
oster recrea, activities t into wetlan
Ja
turated by sa prevalenc
Wetlands genve potential n within thestruction. Ung that con
sures to com
Army Corps onwide Perm
ACE lists a tn order to oone of thesc interest rell known int
ved, final ded process t
77 to protecg wetlandsality, reduce
ational and ethat impact nds is regul
anuary 31, 2
surface or ce of vegetanerally incluto impact
e landscapeUnavoidablensiders mpensate fo
of Engineemit is genetotal of 50 obtain a se 50 permieview of anterested ecision on ththan obtain
ct the physi. Wetlandse floodwateeducationawetlands
lated under
2013
ation ude
e in e
or
ers rally
ts. n
he ing
cal, s er al
r
January 3.18.04
1. Cb
2. Pb
3. P
4. Dp
5. Dto
6. P
7. S
8. P
3.18.05
Design
1. In
2. Qm
3. In
4. p
5. Pp
6. Ifp
Constru
1. CC
2. Ms
3.18.06
Wetlandthrough
y 31, 2013
What do
Conduct fieloundaries f
Prepare Weoundaries,
Provide wetl
Develop androtection of
Develop cono compensa
Prepare We
Secure FHW
Prepare app
What do
ncorporate
Quantify weminimize im
ncorporate
repare des
Provide planermit applic
f mitigation lan sheets
ction
Contact ResConference
Manage projpecification
What is
d DelineatioSeptember
oes the Env
d Wetland for Survey
tland Delinand areas.
land polygo
d incorporaf existing w
nceptual Miate for wetl
tland Findin
WA or EPB
propriate pe
oes the Res
wetland de
tland impacpacts
Resource S
ign of mitig
n sheets shcation letter
will be on-sof the mitig
source Speand flag we
ject construns, and plan
the genera
ons can onlyr).
vironmenta
DelineationUnit.
eation for U.
ons for desi
te measurewetlands
tigation Plaand losses
ng once im
Certificatio
ermit applic
sident Eng
elineation bo
cts based o
Specialist n
gation plan f
owing wetlar.
site, as oppgation site.
cialist to adetlands in t
uction to asn sheets are
al clearanc
y be perform
3-47
al Resourc
ns and GPS
USACE sub
igner to inc
es into proje
an (i.e. wetl.
pacts and m
n of Wetlan
ation mater
gineer need
oundaries i
on consider
notes/specs
for wetland
ands and p
posed to off
ddress wetlahe field.
ssure all ase followed
ce schedul
med during
ce Speciali
S wetland b
bmittal that
clude in proj
ect plans to
and bank, o
mitigation o
nd Finding
rials for the
d to do?
nto plans.
ration of me
s, and
d impacts
project footp
f-site mitiga
ands during
pects of weby the Con
e for this r
g the active
ist need to
boundaries
identifies w
ject plan sh
o address a
on site, offs
opportunitie
e USACE pe
easures to a
print to inclu
ation or ban
g Preconstr
etland notesntractor.
resource?
growing se
Environm
o do?
or flag wetl
wetland type
heets.
avoidance a
site, in lieu
es are know
ermit.
avoid and
ude in the
nking, provid
ruction
s,
eason (~Ap
ental
land
es,
and
fee)
wn
de
pril
Environm Wetlandinclude i
Developof impacmonths
For Indiv
P
Us
Total = s
For Nati
Pw
U
Total = f
3.18.07
1. PaWo
2. Wthdin
3. WdTnw
mental
d Findings pimpacts an
pment of Wect, availabili
vidual Perm
Preparation
USACE appix months
seven to nin
onwide Per
Preparation weeks
USACE app
four weeks
What are
Projects thallow for det
Wetland Delf Wetland D
Wetland Finhe level wheveloped.
nformation f
Write up proetailed surv
These type potes, speci
wetland bou
preparation d mitigation
etland Mitigity of mitiga
mits
of applicat
plication rev
ne months
rmits
of Nationw
plication rev
e the red fl
t are scopetermination lineation. TDelineation
dings cannere impactsSection 40for approva
ojects (i.e. rveys that shprojects mufications an
undaries an
and appron measures
gation oppoation opport
ion packag
view, public
wide Permit
view and iss
lags for th
ed in the winof wetland
The USACEs and will n
not be prepas are finaliz
04 Permits aal by USAC
esurfacing,how wetlanust addressnd requiremd require C
3-48
val (followins) : Approxi
ortunities (fotunities, and
e and subm
notice proc
application
suance of p
is resource
nter and are boundarie
E is allowednot approve
ared until Pzed and appand Wetlan
CE and FHW
, culvert repnd boundaris protectionments for thContractor p
ng the revismately thre
ollowing thed Designer
mittal to US
cess, and is
n letter and
permit: two
e?
re advertises and restrd up to 45 de outside th
Project Planpropriate m
nd FindingsWA.
pairs) geneies that ma
n and avoidae Resource
protection o
Ja
sions to theee weeks.
e FIR deper assistance
SACE: three
ssuance of
submittal to
weeks
ed in the Sprict preparadays to prove growing s
ns have beemitigation m
must conta
rally do noty be subjecance of impe Specialist
of wetland a
anuary 31, 2
e FOR Plan
nding on lee): one to th
e months
f permit: fou
o USACE:
pring do nottion of a vide approvseason.
en developeeasures ain identica
t include ct to impactpacts throut to flag
areas.
2013
ns to
evel hree
ur to
two
t
val
ed to
al
t. gh
January 31, 2013 Scoping, Budgeting and Programming
SECTION 4
TRAFFIC
Scoping, Budgeting and Programming January 31, 2013
January 31, 2013 Scoping, Budgeting and Programming
4-1
4.01 TRAFFIC DATA
The Form 463, Design Data, provides a section for information on traffic data for both the current and future (usually 20 years, but can be less) average daily traffic, design hourly volume, and the percentage of trucks. This information, along with the highway functional classification, is used to determine the appropriate design standards (e.g., typical sections or travel lanes) for a project.
The Resident Engineer is responsible for obtaining the latest traffic data. Traffic data is available from the Division of Transportation Development (DTD) or is accessible at http://apps.coloradodot.info/dataaccess/. For non-CDOT controlled roadways, the local transportation planning region (TPR) or metropolitan planning organization (MPO), such as the Denver Regional Council of Governments, may furnish traffic data.
The Resident Engineer will usually request any turning movement volumes from the Division of Transportation Development.
The following items consist of traffic information that should appear on the Form 463, the Title Sheet, or elsewhere on the plans as appropriate:
1. Traffic data - includes average daily traffic, design hourly volume, percentage of trucks and directional traffic distribution [Form 463, Title Sheet, Traffic Movement Diagram plan sheet].
2. Roadway functional classification - such as interstate, freeway, collector, or arterial can be obtained from the DTD web page referenced above [Form 463].
3. Terrain type -- obtained from the same web page [Form 463].
4. Number of lanes - geometric design type or typical section, can be determined from the CDOT Design Guide, the Transportation Research Board (TRB) Highway Capacity Manual, or associated software [Form 463, Typical Sections, Plan & Profiles].
Additional References: 1. AASHTO Policy on Geometric Design of Highways and Streets 2. CDOT Procedural Directive 512.1, Project Scoping and the Design Scoping Review
(DSR) 3. State Highway Access Code 4. For forms, see CDOT on-line forms library
http://www.coloradodot.info/library/forms
Scoping, Budgeting and Programming January 31, 2013
4-2
4.02 REQUEST AND ANALYZE CRASH DATA
The Safety and Traffic Engineering Branch periodically reviews the safety performance of all roads on the state highway system and identifies locations that have the potential for accident reduction. This data is available to the designer.
Under the Federal-aid Highway Act, each state is to maintain the Hazard Elimination Program by surveillance and identification of accident locations on all federal aid roads and streets. This program is part of the state’s overall Statewide Safety Program and is administered by the Safety and Traffic Engineering Branch.
In the Colorado Highway Safety Improvement Plan developed by CDOT, a program is described to reduce the number and severity of traffic accidents and to decrease the potential for accidents. All crash data is supplied to the Department of Revenue by the Colorado State Patrol and other local law enforcement agencies. The Department of Revenue, in turn, provides information and makes accident reports available to CDOT for analysis.
The Safety and Traffic Engineering Branch, with crash data supplied by the Department of Revenue, is responsible for identifying locations that have the potential for accident reduction. Some of the methods of identifying highway and traffic safety issues are:
1. Accident frequency distribution
2. Accident rate
3. Accident severity
4. Pattern Recognition
5. Roadway Diagnostics
6. Safety Performance Functions
The Accidents and Rates on State Highways book (http://staging.coloradodot.info/library/traffic/traffic-manuals-guidelines/safety-crash-data/accident-rates-books-coding ) is another important tool used in the analysis and selection of locations for traffic accidents and associated rates. The two sources for producing this report are the electronic traffic volume data bank from the Division of Transportation Development and the electronic crash data gathered and maintained by the Safety and Traffic Engineering Branch.
Safety Assessment Reports are provided by the Safety and Traffic Engineering Branch on all highway type projects, such as rail-highway, non-interstate routes, interstate, “safety enhancement” type and 3R type. When requested, the accident summaries are
January 31, 2013 Scoping, Budgeting and Programming
4-3
provided by either the Region Traffic Engineer or the Safety and Traffic Engineering Branch. Use the Safety Engineering and Analysis website <http://internal/stafftraffic/safety_engineering_group/index.html> to: submit requests for new Safety Assessment Reports, accident information, and graphs; view completed reports and studies; or get information on accidents and rates.
Additional References: 1. 23 CFR Part 655F, Traffic Control Devices on Federal-Aid and Other Streets and
Highways; Part 924, Highway Safety Improvement Program; Part 1205, Highway Safety Programs; Determinations of Effectiveness
2. CDOT Procedural Directive 548.1, Safety Considerations on Resurfacing & 3R Type Projects
3. 23 USC Section 109(e), Standards; Section 152, Hazard Elimination Program 4. Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD)
Scoping, Budgeting and Programming January 31, 2013
4-4
4.03 TURNING MOVEMENTS REQUEST
Traffic volume data are used to analyze the level of service of proposed designs as described in Section 4.01. Average daily traffic volumes and design hourly volumes are usually projected for 20 years for each traffic movement at an at-grade intersection or interchange.
The Resident Engineer will initiate a request to the Division of Transportation Development for turning movement volumes prior to designing the intersection or interchange. The request will be in e-mail or letter form adequately describing the location and type of data needed.
It is important that the request properly describes the proposed improvement so that any new traffic patterns can be predicted. The request should also include a list of alternative design concepts, if applicable. If the current project is part of a corridor, then the overall corridor traffic should be used in the prediction.
In urban locations it is desirable to have peak hour traffic counts both in the morning and in the evening, so that the design hourly volume is properly selected.
It may be necessary for the Division of Transportation Development to conduct a current traffic count at the site prior to applying an expansion factor. In some areas, the local agency may have a current count and may have a planning model predicting traffic.
The Division of Transportation Development may provide a traffic diagram (see Section 4.04) to the designer showing the requested traffic information.
On larger projects or corridor projects, a traffic model may be prepared, based on future growth and land uses, to forecast the expected volumes. The Resident Engineer may include this modeling need in the design engineer’s scope of work.
The turning movement volumes should be documented in the project file, or in the intersection or interchange report, as supporting documentation for the chosen design.
Additional References: 1. AASHTO Policy on Geometric Design of Highways and Streets 2. CDOT Roadway Design Guide 3. CDOT Procedure Directive 512.1, Project Scoping and the Design Scoping Review
(DSR)
January 31, 2013 Scoping, Budgeting and Programming
4-5
4.04 TRAFFIC MOVEMENT DIAGRAM
The traffic movement diagram illustrates, in the plans, the design traffic volume predicted for each movement within an intersection or interchange. It is used as data to confirm acceptable levels of service and to justify design features such as turning lanes and storage lengths.
The traffic movement diagram is a graphic representation of the data received from the request that is described in Section 4.03. The diagram is placed on the plan sheet showing the proposed intersection or interchange design and provides a permanent record, in the plans, of the data that justified the design features of the intersection or interchange.
The diagram will show the design hourly volume for each movement within the intersection or interchange. The diagram may also show the current average daily traffic and the current hourly volume. The diagram will show the current year and the 20-year projection of traffic movements. Signal project movements may be projected for 10 years.
The Resident Engineer is responsible for assuring that the traffic movement diagram and data are placed on the appropriate plan sheet, as needed. Placing the diagram on the plan sheet provides permanent documentation of the traffic data used for design of the project.
If the turning movement data will be more than two years old at the time of advertisement, the Division of Transportation Development should be contacted for updated information, and the design assumptions for the new traffic predictions should be verified.
Additional References: 1. AASHTO Policy on Geometric Design of Highways and Streets 2. CDOT Roadway Design Guide 3. Transportation Research Board (TRB) Highway Capacity Manual
Scoping, Budgeting and Programming January 31, 2013
4-6
4.05 SIGNAL WARRANTS
A thorough investigation of traffic conditions, accident history, and physical characteristics of the location is necessary to establish warrants for the installation of a traffic signal. Warrants should be established prior to any engineering work, since the design criteria for a signalized intersection will be different from that of a stop-controlled intersection.
The Region Traffic Engineer will conduct the signal warrant study for the roadway intersection together with all the necessary calculations, documentation and traffic signal warrant justification for each location.
The Region Traffic Engineer shall certify that warrants have been met by documenting them in the form of a letter justifying the need for traffic control signals. Traffic Control Signals can be justified when warrants are met as indicated in the Manual of Uniform Traffic Control Devices for Streets and Highways (MUTCD), Part IV. The letter should state which of the warrants as shown in the MUTCD are applicable. It is important to note that a location meeting signal warrants does not automatically mean that installation of a traffic signal is the solution. Engineering judgment should be exercised before making a final decision.
Additional References: 1. 23 CFR Part 655F 2. 23 USC 109(d), Standards 3. AASHTO Policy on Geometric Design of Highways and Streets
January 31, 2013 Scoping, Budgeting and Programming
4-7
4.06 INTERSECTION AND INTERCHANGE DESIGN
Project design should efficiently and safely move traffic through various conflict points arising at the crossing of highways.
The crossing of two or more highways can be accomplished in three manners: at-grade intersections, grade separations, and interchanges. The most common at-grade intersection configurations are “4-leg,” “T,” and “Y,” with or without separate auxiliary lanes or channelization. At-grade intersections require some form of traffic control, which could range from stop signs or traffic signals to a modern roundabout. Grade separations allow one roadway to pass over another with no provision for turning movements. Interchange design allows for one roadway to pass over another with turning movements. Common interchange types are “diamond,” “cloverleaf,” “directional,” “urban,” “Y,” and “trumpet.” The decision to use interchanges depends on traffic counts, highway classification, and access requirements.
Concepts, including signal warrants and truck-turn templates, for use in intersection design can be found in the References listed at the end of this Section. Truck-turn templates account for the off-tracking of large vehicles as they turn through at-grade intersections,
The Resident Engineer is responsible for the justification and design of new or modified intersections or interchanges. Turning movements are discussed in Section 4.03 and signal warrants in Section 4.05 of this manual.
For a new or modified intersection justification, factors usually addressed are:
1. Traffic factors include: capacity, turning movements, signal warrants, cause of accidents and their type and frequency, the needs of pedestrians and bicycle users when justified in urban or rural areas.
2. Physical factors include: topography, improvements, physical requirements, and physical constraints.
3. Economic factors include: the cost of the improvements and economic effects on abutting businesses.
4. Human factors include: driving habits, decision and reaction times, driver expectations, and natural paths of movement.
When signal warrants are not initially met but are expected to be met in the future, the Region Traffic Engineer should specify the requirements that must be met to justify signalization of the intersection.
Scoping, Budgeting and Programming January 31, 2013
4-8
For interchange design, the above factors also apply, along with addressing highway classification, character and composition of traffic, design speed, and degree of access control. For the interchange design and approval process, see CDOT Policy Directive 1601.0, Interchange Approval Process.
For new or modified intersection design, the following data is required for initiating a final design:
1. Basic data – relative to traffic, physical and economic factors.
2. Preliminary design – aerial photos (when available), topographic maps, preliminary sketches of plan and profiles for alternative designs. Preferred alternative should be determined no later than the Field Inspection Review stage.
3. Comparative costs – cost estimates of alternative designs.
4. Selection of suitable design – from the standpoint of traffic adequacy and economy and safety considerations.
5. Final plans – design approval of intersection configuration, complete calculations, plan and profiles, traffic flow diagrams showing the design hourly volume and the design year of all anticipated traffic movements, and proposed construction Traffic Control Plan.
Additional References: 1. 23 CFR Part 771 2. AASHTO Policy on Geometric Design of Highways and Streets 3. Bicycle and Pedestrian Facilities (see Section 2.10 of this manual) 4. CDOT Roadway Design Guide 5. Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD) 6. Transportation Research Board (TRB) Highway Capacity Manual 7. For forms, see CDOT on-line forms library
http://www.coloradodot.info/library/forms
January 31, 2013 Scoping, Budgeting and Programming
4-9
4.07 TRAFFIC SIGNAL PLAN
A traffic signal plan is used to establish control of vehicular and pedestrian traffic flow at intersections, consistent with the assumptions used in Section 4.06 Intersection and Interchange Design. Prior to design of signal plans, the Resident Engineer confirms that the signals are warranted and that documentation is in the project file.
Traffic signal plans will include a complete geometric layout of the intersection showing the location of the traffic signal poles, conduit, signal cabinet, power source, and existing utilities. A sketch of the signal faces, a phasing diagram, a legend, general notes pertaining to the signalization, and a summary of approximate quantities will be included.
The Project Traffic Engineer or a consultant prepares the signal plan according to the decisions made at the Design Scoping Review and the Field Inspection Review meetings. The Region Traffic Engineer reviews and approves signal plans.
The Resident Engineer will be responsible for providing an updated intersection layout to the Project Traffic Engineer to use in designing the signal plan.
The Project Traffic Engineer completes all the necessary calculations for documentation of the signal warrant study, prepares the traffic signal design, computes quantities, drafts specifications, and completes drawings for the final signal plans. The Project Traffic Engineer also certifies that all traffic plans conform to the Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD) and CDOT S Standard Plans. Some signal installations may need to conform to the local entity specifications, if they are a part of an integrated signal system.
Additional References: 1. 23 CFR Part 655 2. AASHTO Policy on Geometric Design of Highways and Streets 3. FHWA 23 USC 120 4. Transportation Research Board (TRB) Highway Capacity Manual
Scoping, Budgeting and Programming January 31, 2013
4-10
4.08 LIGHTING PLAN
A lighting plan is prepared by a qualified engineer to provide roadway lighting for improved driver vision at night and to enhance the safety of pedestrian and vehicular traffic.
The purpose of roadway lighting is to improve nighttime highway safety by reducing the possibility of motor vehicle collisions with pedestrians, fixed objects, or obstructions on the roadway. The quantity of light does not necessarily indicate a good lighting system. What’s important is to provide effective lighting. Effective lighting refers to the ability of the light to provide contrast between objects and background so that motorists can detect conflicts in sufficient time to take evasive action. Many interrelated factors contribute to effective lighting, such as reducing glare to help improve driver performance.
The CDOT Roadway Design Guide provides a description of illumination, including design guides, methods, and types. Design software may be available through the Region.
Warrants for lighting are outlined in The AASHTO Informational Guide for Roadway Lighting. Warrants are not required for minimum interchange lighting.
The CDOT Lighting Design Guide should be used when preparing lighting plans or determining lighting warrants. The CDOT Lighting Design Guide is based on the Illuminating Engineering Society of North America (IESNA) Lighting Handbook Ninth Edition and the American Association of State Highway and Transportation Officials (AASHTO) 2005 Roadway Lighting Design Guide. It represents the current recommended practice for roadway lighting and includes criteria for typical applications found in the state of Colorado. The CDOT Lighting Design Guide should be used in conjunction with the latest version of these two references. Exceptions to these guidelines should be thoroughly evaluated and documented in accordance with CDOT’s design exception policies.
All projects that include lighting installation or modification require plans and specifications that show the type and locations of the lighting equipment and a summary of quantities. The lighting design will be incorporated into the final plan set by the Resident Engineer.
The following documentation and procedures are to be followed for the design of highway lighting:
January 31, 2013 Scoping, Budgeting and Programming
4-11
1. The Resident Engineer, through the Region Utility Engineer, will coordinate with the utility company to ensure proposed materials are compatible with utility inventories. If applicable, a lighting agreement will be negotiated between CDOT and the local agency.
2. The Region Utility Engineer will designate the power source locations and negotiate with the utility company to supply the power.
3. In special lighting situations (e.g., use of ornamental or decorative lighting), the state and federal shares of costs shall not substantially exceed the estimated cost of conventional highway lighting, unless such special lighting is within the scope of the project (such as enhancement projects or historical areas) or is otherwise justified by the public interest. The Resident Engineer will negotiate the local share, if any, of special lighting costs.
The following information will be shown on the lighting plan:
1. Circuit type, voltage, and location of power source.
2. Luminaire type, lumens, and locations.
3. Light standard type, mounting height, bracket arm type and length, and foundation details.
4. Size and location of electrical conduit, conductor size, location of direct burial cable, and locations of pullboxes and junction boxes.
All final plans for lighting should be reviewed by a qualified lighting or electrical engineer for proper wiring or other electrical details.
Additional References: 1. CDOT Roadway Design Guide 2. AASHTO Policy on Geometric Design of Highways and Streets 3. IESNA Lighting Handbook 4. AASHTO Lighting Guide 5. CDOT Lighting Design Guide
Scoping, Budgeting and Programming January 31, 2013
4-12
4.09 PERMANENT SIGNING AND PAVEMENT MARKING
The proposed final signing and pavement marking plan will be included in the project Plans, Specifications, and Estimate package.
The Project Traffic Engineer or a consultant is responsible for the design of the signing and pavement marking plans for the construction project.
The preparation of permanent signing and pavement marking plans includes the following activities:
1. Plan sheets showing the roadway, edge of traveled way, shoulders, structures, and topography are drafted for traffic engineering plans by the Designer, and electronic files provided to the Project Traffic Engineer or consultant, when required.
2. The Project Traffic Engineer or consultant collects and tabulates the field inventory of existing traffic controls.
3. The Project Traffic Engineer or consultant draws existing signs on the plan sheets.
4. The Project Traffic Engineer or consultant locates and places the required traffic controls, such as pavement markings or guide signs, on the plans.
5. The Project Traffic Engineer or consultant prepares the traffic plan that includes the tabulations of signing and striping quantities.
6. The Project Traffic Engineer or consultant prepares required specifications and special provisions.
The Project Traffic Engineer or consultant submits the traffic plans and specifications to the Resident Engineer for incorporation into the final plan set .
Additional References: 1. 23 CFR Part 655F 2. AASHTO Policy on Geometric Design of Highways and Streets 3. CDOT S Standard Plans 4. CDOT Roadway Design Guide 5. CDOT Standard Specifications for Road and Bridge Construction 6. Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD)
January 31, 2013 Scoping, Budgeting and Programming
4-13
4.10 CONSTRUCTION TRANSPORTATION MANAGEMENT PLANS
A Transportation Management Plan (TMP) lays out a set of coordinated strategies and describes how these strategies will be used to manage the work zone impacts of a project. The scope, content, and degree of detail of a TMP may vary based on the expected work zone impacts of the project. All projects must comply with the Region’s Lane Closure Strategies. The Region Traffic Engineer must approve all work that does not comply with the Region’s Lane Closure Strategies (http://www.coloradodot.info/library/traffic/traffic-manuals-guidelines/lane-close-work-zone-safety/lane-closure-strategies).
The components of the TMP will depend on whether it is a “significant project.” A significant project is defined as one that, alone or in combination with other concurrent projects nearby, is anticipated to cause sustained work zone impacts at a location for three or more consecutive days with either intermittent or continuous lane closures. A significant project impacts the traveling public at the metropolitan, regional or the Interstate level and has a moderate to very high level of public interest. It will directly impact a moderate to very large number of travelers and will have moderate to very high user cost impacts. A TMP may consist of the following components:
1. Traffic Control Plan (TCP) – Required Component Traffic control devices are all types of signs, signals, and temporary or permanent pavement marking that are used on streets or highways to regulate, warn, or guide traffic during the construction phase of a project. Traffic control is also required for maintenance, utility, and emergency operations. The safety of all forms of transportation such as cars, trucks, pedestrians, and bicycles should be considered throughout the construction phases of the project. All construction plans that require temporary signing, signals, and pavement marking shall have a Traffic Control Plan layout sheet (which may be a reference to one or more of the cases illustrated in the CDOT S Standard Plans) showing the different phases of construction and the locations of signs, signals, and pavement marking. The TCP shall be consistent with the provisions of the CDOT Standard Specifications for Road and Bridge Construction, CDOT M&S Standard Plans, Manual on Uniform Traffic Control Devices (MUTCD), and any applicable incident management plans. A tabulation of pavement markings, signing quantities, schedule of construction traffic control devices, and project specifications are also required. The Traffic Control Plan may be developed by the Region Traffic Unit or a consultant. Coordination with the region, local agencies, utility companies,
Scoping, Budgeting and Programming January 31, 2013
4-14
railroads, and entities is essential during project development. The Region Traffic Engineer or designee is responsible for reviewing Traffic Control Plans. The Resident Engineer is responsible for providing the construction phasing plan and ensuring that a Traffic Control Plan is included in the final plan set.
2. Transportation Operations (TO) – Required Component The TO component of the TMP consists of compliance with the Region’s Lane Closure Strategies. (The Region Traffic Engineer must approve all work that does not comply with the Region’s Lane Closure Policy.) In addition, TO strategies should be identified that will be used to mitigate impacts of the work zone on the operation and management of the transportation system within the work zone impact area. Typical TO strategies may include, but are not limited to, demand management, corridor/network management, work zone safety management, and Traffic/Incident Management and enforcement. More strategies are listed in the “Work Zone Safety and Mobility Procedures” document (http://www.coloradodot.info/library/traffic/traffic-manuals-guidelines/lane-close-work-zone-safety/work-zone-safety-mobility/WZSM_Procedures.pdf/view). The scope of the TO component should be determined by the project characteristics, and the identified transportation operations and safety strategies.
3. Public Information (PI) – Required Component for Significant Projects The PI component of the TMP includes communications strategies that inform affected road users, the general public, area residences and businesses, and appropriate public entities about the project, the expected work zone impacts, and the changing conditions on the project. The PI component may be customized by use of the “Public Information Services” project special provision worksheet (http://www.coloradodot.info/business/designsupport/construction-specifications/2011-Specs/project-special-provision-work-sheets/626pis.docx/view). This may include motorist information strategies. The scope of the PI component should be determined by the project characteristics and the identified public information and outreach strategies. Public information should be provided through methods best suited for the project and may include, but not be limited to, information on the project characteristics, expected impacts, closure details, and commuter alternatives.
Preparation and implementation of a TMP for a highway project includes:
1. The Project Traffic Engineer will prepare a TCP, TO, and PI (optional for non-significant projects) to be included in the Plans, Specifications, and Estimate package, including project special provisions for traffic control, general notes, and pay items for all traffic control devices, when requested by the Resident Engineer. TO strategies must be specified in the general notes and include all contract language, plan sheets, and specifications required to implement the
January 31, 2013 Scoping, Budgeting and Programming
4-15
selected strategies. Projects requiring a PI component must utilize the Public Information Services project special provision worksheet.
2. The Project Traffic Engineer will select traffic control devices that conform to the version of the Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD) adopted by the Transportation Commission and amended by the Colorado Supplement for CDOT use, the CDOT Guidelines on Variable Message Signs, the Standard Specifications, and the CDOT S Standard Plans.
3. Work zone speed limits shall be set in accordance with the procedures established by CDOT Form 0568 http://www.coloradodot.info/library/forms/cdot0568.pdf/view, in CDOT’s Update on Signing for Double Fines memo, and any others communicated to the Region Transportation Directors and Branch Heads.
4. The Resident Engineer will ensure adherence to all parts of the CDOT Work Zone Safety Guidelines for Engineering and Maintenance:
Additional References: 1. 23 CFR Parts 630J and 655F 2. CDOT S Standard Plans 3. CDOT Guide Signing Practices and Procedures
Scoping, Budgeting and Programming January 31, 2013
4-16
January 31, 2013 Structures
SECTION 5
STRUCTURES
Structures January 31, 2013
January
5.01
This secfor buildsystems
Major stretainingheight aroadwayOverheatraffic), t
Refer toMajor stcosts forstructureconstrucconstrucenvironm
For bridgManual.hydraulienginee
The Resthe preli
1. Cfo
2. Bra
3. A
4. A
5. R
6. Ca
7. Ra
y 31, 2013
MAJO
ction providings, bridge
s or ground
tructures arg walls witht any sectio
y for bridgead sign strutunnels and
the CDOTtructures shr deviationse selection ction of a brction and mmental cons
ges over w Hydraulic c engineer,r with a P.E
sident Enginminary info
Current and or both upp
Bridge situaailroads (br
Any hydraul
Any region d
Requiremen
Corridor aespplicable.
Request a foccess, traff
R STRU
es guidances, snow shimproveme
re bridges ah both a totaon of over 5s and culve
uctures (sigd high mast
T Bridge Dehould be ans from the mprocess anridge rather
maintenancesiderations
aterways redesign of th, or by a hyE. license.
neer is respormation inc
proposed er and lowe
tion sheet wridge site da
ics report, r
design reco
nts for elect
sthetics, en
oundation rfic control, a
UCTURE
ce for prelimheds, tunneent systems
and culvertsal length gre5 feet. The erts, and alon bridges, ct light stand
sign Manuanalyzed indimost econond must be r than a large costs, stru.
equirementhe bridge o
ydraulic eng
ponsible forcluding the
roadway aner features,
with all topoata).
right-of-way
ommendatio
rical condu
vironmenta
report from and the loc
5-1
E – BRID
minary enginels, geotechs, and hydr
s with a totaeater than length is mong the topcantilevers
dards also a
al, Section vidually for
omical desigagreed to bge culvert isuctural aest
ts, please reopening shagineer unde
r submittingfollowing:
nd waterwa, with alignm
ography inc
y restriction
ons, includi
it, lighting,
al considera
the Geotecations for d
DGE
neering plahnical strucraulic struct
al length of 100 feet an
measured alp of the wal
and butterfare major st
3, for minimr the optimagn need to by the Resis determinethetics, hyd
efer to the Call be comper the super
g to the Pro
ay plans, prment data.
cluding con
ns, and sele
ng deviatio
and utility l
ation, and a
chnical groudrilling to be
an submittactures featutures.
f 20 feet or nd a maximong the cel for retaininflies extendtructures.
mum designal design. Abe consideident Engined from estdraulic need
CDOT Draileted by a lrvision of a
oject Structu
rofiles, and
tours, utiliti
ected guard
ons from M
locations.
architectura
up and arrae surveyed.
Struct
l and approuring wall
greater andmum expose
nterline of ng walls. ding over
n loading. Any substanered in the neer. The timated ds, and
inage Desiglicensed hydraulic
ural Engine
cross-secti
es, and
drail types.
Standards.
al concepts,
ange for .
tures
oval
d ed
ntial
gn
eer
ions
.
, if
Structur Any subthe Proje
The Proj
1. R
2. Pe
3. Ps
4. P
5. R
For a coDesign M
The follorespons
1. Sabcd
2. P
abcdef.
3. F
abcd
e
res
bsequent reect Structur
ject Structu
Review preli
Prepare struconomic st
Prepare struize, and loc
Prepare stru
Request fou
omplete desManual.
owing is a bibilities of t
Structure co. Attend D. Obtain a. Review p. Determin
Preliminary . Review b. Prepare . Prepare . Prepare . Prepare Attend F
Final bridge . Design a. Prepare . Provide i. Attend F
SpecificaFinal Offprior to th
. Provide findependSubsecti
visions to tral Enginee
ural Engine
iminary alig
ucture conctudies.
ucture layoucation.
ucture selec
undation rep
scription of
brief overviehe Project S
oncept studyDesign Scop
nd review bpreliminary ne conceptu
bridge desibridge site dengineeringgeneral layselection redrawings foield Inspec
design all structuraall structuraindependeninal Office
ation. At thefice Reviewhe overall pfinal structudent designons 19.1.4
he roadwayer without d
er’s respon
gnments an
cept study, i
uts and spe
ction report
port from th
responsibil
ew of the bStructural E
y ping Reviewbridge site dalignment
ual structur
ign data. g and econ
youts and seport. or foundatiotion Review
l elements.al plans andnt design, dReview ande discretion
w or a structproject Finaural submittn check noteD and 19.1
5-2
y alignmentelay.
nsibilities inc
nd bridge sit
including ap
ecific details
s and/or wa
he Resident
lities, see S
ridge desigEngineer:
w meeting.data. to determin
re layout an
nomic recompecial deta
on investigaw (FIR) and
d specificat
detail, and qd make req of the Resure advanc
al Office Retal (i.e., the es, field pa.4E of the C
ts or profile
clude:
te data.
ppropriate e
s that reflec
all selection
t Engineer.
Section 19.1
gn process o
ne structurend alternativ
mmendationails.
ations. d make requ
tions. quantity chequired revissident Engince plan revieview.
final detail ckage and CDOT Brid
Ja
es shall be t
engineering
ct a specific
n reports.
See Secti
1 of the CD
outlining th
e location. ve structure
ns.
uired revisio
eck. ions to Planneer, a sepew meeting
letter, finalrating pack
dge Design
anuary 31, 2
transmitted
g and
c structure t
on 5.06.
DOT Bridge
e
e types.
ons to layo
ns and parate strucg may be h
l design nokage), see Manual.
2013
d to
type,
ut.
cture eld
tes,
January
f.
The Resalignme
Addition1. CDO2. AAS3. AAS4. CDO5. CDO
y 31, 2013
Provide rconstruc
sident Enginnt and clea
nal RefereOT Bridge D
HTO LRFDHTO Manu
OT Bridge ROT Drainage
revised plantion.
neer shouldarances.
nces: Design ManD Bridge Deual for BridgRating Manue Design M
ns and spe
d compare
nual esign Specige Evaluatioual
Manual
5-3
ecifications a
the roadwa
ifications on
as per the
ay and bridg
FOR comm
ge plans to
Struct
ments for
o verify grad
tures
de,
Structur
5.02
A culvercosts, w
A culverof the rolines of acenterlinmore.(S1.4-3, -4
http://wwmanual/
For strucProject Sbe useddetermin
All culveProject Sexplorat
For culvManual.
HydraulicompletHoweveLarger dchannel
The folloconcrete
1. WC
2. Fbd
res
MAJO
rt is used inwhen either
rt is consideoadway of 2arches. It mnes of the eee CDOT B
4, -5 & -6.)
ww.colorado/01_genera
ctures equaStructural E. If the M Sne if a struc
erts not inclStructural Etion and fou
verts over th
ic design ofed by a qua
er, this knowdrainage str
improveme
owing procee box culve
When selectCDOT Pipe
For major stoth a culveetermine th
R STRU
n lieu of a balternative
ered a majo20 feet or mmay also incexterior pipeBridge Deta
odot.info/libl_instructio
al to or exceEngineer foStandard Plactural selec
uded in theEngineer. Tundation rep
he waterwa
f a drainagealified enginwledge requructures, foents, shall b
edures andrt on the pr
ting pipe mMaterial Se
tructures, thert or bridgehe most eco
UCTURE
ridge basedis viable hy
or structuremore betweeclude multipes plus the ail Manual,
brary/bridgeons.pdf/view
eeding 20 fr a structurans do apption report
e CDOT M&The Project port.
ys requirem
e structure,neer with kuirement vaor example, be designe
documentaroject:
aterial, deselection Po
he hydraulice alternativeonomical al
5-4
E – CULV
d on estimaydraulically
if it has anen the insidple pipes, wradius of eSection 1.4
e/bridge-maw
feet, the Rere selectionply, it is up twould be b
&S StandardStructural E
ments, refer
, such as a nowledge oaries accordconcrete bd by an eng
ation are re
signers shalicy.
c designer wes. The roalternative.
VERT
ated construy.
n opening mde faces of where the ceach of the e4 Structure
anuals/bridg
esident Eng report if thto the Residbeneficial.
rd Plans shaEngineer w
r to the CD
concrete bof hydrologyding to the box culvertsgineer spec
equired whe
all use the re
will provideadway and
Ja
uction and
measured athe outside
clear distancexterior pipNumber, F
ge-detail-
gineer musthe M Standadent Engine
all be desigwill request a
DOT Drainag
box culvert, y and hydracomplexity
s, storm sewcialized in t
en designin
ecommend
e adequate structural d
anuary 31, 2
maintenanc
long the cee walls or spce between
pes is 20 feeFigures
t contact thard Plans ceer to
gned by thea foundatio
ge Design
shall be aulics. of design.
wers and that field.
ng a culvert
dations of th
designs fordesigners w
2013
ce
enter pring n the et or
e can’t
e on
t or
he
r will
January
3. Abth
Addition1. CDO2. CDO3. CDO4. AAS5. CDO
y 31, 2013
A cost compest choice he cost com
nal RefereOT RoadwayOT DrainageOT Bridge D
HTO LRFDOT Pipe Ma
parison shoto be const
mparison alt
nces: y Design Ge Design M
Design ManD Bridge Deterial Selec
ould be madtructed. Proternatives.
Guide Manual nual esign Speciction Policy
5-5
de to determoject grade
ifications .
mine what sadjustmen
structure altnts should b
Struct
ternative isbe included
tures
s the in
Structur
5.03
An unusnew or clong bridacceptaarch, sethat devhighwaydesign; exceedinconcrete
Unusual
1. b
2. s
3. tu
4. gim
5. hd
6. usy
FHWA Wbridges,Selectioaid projethe prevsquare fand maj
The ResInspectioEngineestructureforward
The ResStructur
res
MAJO
sual bridge complex dedge spans, ble practicegmental co
viate from Ay bridges subridges using 500 feete or steel.
l structures
uildings;
now sheds
unnels;
eotechnicamprovemen
ydraulic stresigns, or d
nusual hydystems, sto
Washington tunnels, hyn Report shects, the FHvious sentenfeet and all or geotech
sident Enginon Review
er will provides, and tunthem to the
sident Enginal Engineer
R STRU
is one invoesigns with
or (4) desiges. Exampleoncrete, moAASHTO bruch as: bridng three-dit; and bridg
are:
;
al structuresnt systems;
ructures thadesign tech
draulic strucormwater pu
n Headquarydraulic struhould be suHWA Divisonce) that habridges onnical featur
neer shall sand Final Ode the Resinels. The loe Washingt
neer must cr. The Struc
UCTURE
olving: (1) dunique opegns with proes of unusu
ovable, or tridge design
dges requirimensional
ges with ma
s featuring n
at involve cohniques tha
ctures, suchumping fac
rters shall auctures, anubmitted to on Office shave an estim
n the Nationres.
submit a StOffice Revieident Enginocal FHWAon Headqu
coordinate cture Selec
5-6
E – UNUS
ifficult or unerational or ocedures thual bridges russ bridgesn standardsng abnormcomputer a
ajor support
new or com
omplex streat are atypic
h as those scilities, dam
approve all nd geotechn
the FHWAhall approvemated total
nal Highway
ructure Selew plans toneer with plaA Division wuarters for a
the requirection Report
SUAL
nique founddesign fea
hat depart finclude ca
s. Other exs or AASHTal dynamicanalysis; brting elemen
mplex wall s
eam stabilitcal or uniqu
serving largs or levees
movable brnical structu
A for review e all other bl deck areay System, m
lection Repo the FHWAans for brid
will review thapproval as
ed submittat submitted
Ja
dation charatures, (3) efrom currenble-stayed,
xamples areTO guide spc analysis foridges with nts of “ultra”
systems or
ty countermue; or
ge storm drs.
ridges and ures. A Struand approv
bridges (not greater tha
major hydra
port as well A. The Projedges, earth hose submis appropriat
ls with the d with the in
anuary 31, 2
acteristics, exceptionallntly recogni, suspensioe bridge typpecificationor seismic spans ” high stren
ground
measures,
rainage
unusual ucture val. On fedt included ian 125,000aulic structu
as the Fielect Structurretaining ittals and mte.
Project nitial reques
2013
(2) y zed
on, pes s for
ngth
eral-n
0 ures,
d ral
may
st for
January review ameasure
Addition1. CDO2. AAS
y 31, 2013
and approvaes, and stud
nal RefereOT Bridge D
HTO LRFD
al shall incldies of alte
nces: Design ManD Bridge De
ude environrnate spans
nual esign Speci
5-7
nmental cos and bridg
ifications
oncerns andge types.
d suggested
Struct
d mitigation
tures
n
Structur
5.04
Pedestriother codistricts,centers.
Pedestrifreewayimpose traffic. Totherwis
When dethe samarchitectThe Resthe prelithe strucelectron
The Projproposegeneral accommrequest
The desaccessib
Public sincludedare in th
Addition1. AAS2. CDO3. Desi
Publ
res
PEDES
ian facilitiesonditions me, factory are
ian separats or expresan extreme
They are alsse warrante
esigning pee as for antural considsident Enginminary geocture. Additic format.
ject Structued alignmen
layout for tmodations fo
that the ap
sign of pedebility for the
afety featurd in the deshe CDOT R
nal RefereHTO Policy
OT Bridge Dign of Pedeication N50
STRIAN
s should beerit their useas, school
tion, either ssways whee inconvenieso desirableed and the s
edestrian ovy other highderations shneer is respometric layotionally, top
ural Enginents submittehe selectedor the phys
ppropriate fo
estrian overe physically
res such asign of the soadway De
nces: y on GeomeDesign Manestrian Over040.38, FHW
OVERP
e provided wse. These fal zones, ath
over or undere cross stence or safe at locationseparation
verpasses ahway structhould be coponsible forout, verticalpography of
er is responed and prepd structure ically handoundation in
rpasses andhandicapp
s vertical clestructures. Design Guide
etric Designnual rpass and UWA
5-8
PASSES
where pedeacilities are hletic fields,
der the roadtreets are tefety hazardns where this economi
and underpture where onsidered (sr providing profiles, an
f the surrou
nsible for reparing a strwith appropicapped. Thnvestigation
d underpasped, and bic
earance, feDesign critee.
n of Highwa
Underpass
S AND UN
estrian voluusually loc
, parks, and
dway, is userminated o to pedestr
he need forcally and e
passes, thethe same gsee Sectionthe Projectnd cross se
unding area
eviewing anructure selepriate widthhe Project Sns be comp
sses shouldcycle traffic
encing and eria for ove
ays and Str
to Accomm
Ja
NDERPA
ume, traffic cated in cend other maj
ually desiraor where corians due tor a pedestriaenvironment
e requiremegeometric an 5.01 of tht Structural ections for ta should be
nd commenection reporhs, clearancStructural Epleted.
d accommoc, where wa
lighting shoerpasses an
reets
modate the
anuary 31, 2
ASSES
volume, or ntral busineor activity
able at onditions o heavy vehan crossingtally feasib
ents should and his manual)
Engineer wthe locationprovided in
nting on thert including ces, and Engineer sh
odate arranted.
ould be nd underpas
Handicapp
2013
ess
hicle g is le.
be
. with n of n
e a
hall
sses
ped,
January 4. Pede
Regu5. AAS6. AAS7. AAS8. AAS9. CDO
y 31, 2013
estrian and ulations, TitHTO LRFDHTO GuideHTO GuideHTO LRFD
OT Roadway
Bicycle Actle 23, High
D Bridge Dee for the Plae SpecificatD Guide Spey Design G
ccommodatihways, Partesign Specianning, Destions for Deecifications
Guide
5-9
ions and Prt 652 ifications sign and Opesign of FRPs for the Des
rojects, Cod
peration of P Pedestriasign of Ped
de of Fede
f Pedestrianan Bridges destrian Bri
Struct
ral
n Facilities
idges
tures
Structur
5.05
Aesthetiinclude fincorporstructure
CorridorNEPA PResidenguideline
PreliminSelectio
Visually commenstructurein a struand treastructure
Addition1. CDO2. Bridg
Rese3. Bridg
res
ARCH
ically pleasfeatures anrating archites could be
rs typically hProcess or fnt Engineer es. An arch
nary design n Report (s
appealing nces becaue design hacture at low
atments mue. Aesthetic
nal RefereOT Bridge Dge Aesthetiearch Coungescape –
ITECTU
ing structurnd treatmentectural fea
e in service
have an exfrom a localwill determ
hitect may b
and architesee Section
structures suse inclusioas begun. Sw cost whilest be thoro
cs are impo
nces: Design Manics Around ncil, 1991 The Art of D
RAL AN
res should nt that proveatures and a
50 to 75 ye
xisting archil entity pref
mine the strube consulte
ectural detan 5.07 of thi
should be an of these d
Some aesthe others incughly inves
ortant in hig
nual the World,
Designing B
5-10
ND AEST
be compatie to be endaesthetic treears.
tectural-aeference. Thucture spec
ed for ideas
ails must bes manual.)
adopted andetails is no
hetically plecrease cost stigated befh-profile, fr
Transporta
Bridges, Fre
THETIC
ible with theduring. Careeatment in
sthetic themhe Project Scific architeon feature
e document
d developeot easily acasing featusignificant
fore they arrequently vi
ation Resea
ederick Got
Ja
TREATM
eir surrounde must be ea structure
me developStructural Ectural treats and treat
ted in the S
ed early befccomplishedures can bely. New or ure incorporaiewed struc
arch Board
ttemoeller,
anuary 31, 2
MENTS
dings and exercised we because s
ped during tngineer anment ments.
Structure
fore final ded after the
e incorporatuntried featated into a ctures.
(TRB) Nati
1998
2013
when some
the d
esign
ted tures
onal
January
5.06
The founbased obridges,and retastructureinclusion
When a send a fResidenlocations
The Resor survecompletGeotechEnginee
Any quebe addrerespons
The Geogeology
The Geoshould p
Addition1. CDO2. AAS
y 31, 2013
FOUNRECO
ndation inven existing s major conc
aining wallse design son in the Stru
boring or afoundation int Engineers for the str
sident Enginey crew will ed the accehnical Enginer will have
estions the Gessed to thible for exa
otechnical Eplan sheet
otechnical Eparticipate i
nal RefereOT Bridge D
HTO LRFD
DATIONMMEND
estigation gsubsurface crete box c. Investigat
o that prelimucture Sele
a geotechniinvestigatio. A copy of ructure bori
neer will bearrange for
ess and traneer and ththe final bo
Geotechnice Project S
amining the
Engineer wt and geote
Engineer shn the follow
nces: Design ManD Bridge De
N INVESTDATION
gathers dataconditions.
culverts, higtion requestminary foundection Repo
cal study ison request,
the requesings will be
e responsibr traffic conffic control
he Project Soring locatio
cal EngineeStructural En
site and sc
will analyze sechnical rep
hould be incw-up and re
nual esign Speci
5-11
TIGATIO
a and provi. Typical re
gh-mast lights should bdation reco
ort prepared
s required, tincluding th
st and the gsent to the
ble for obtaintrol. When has been a
Structural Eons surveye
er may havengineer. Thcheduling u
subsurfaceport.
cluded in thesolution of
ifications
ON AND
ides foundaequests inclhting, sign se made at
ommendatiod by the Pro
the Projecthe propose
general layoe Geotechn
ning accesthe Reside
arranged, hngineer in wed for inclus
e related tohe Geotechutility locate
e data and p
he Design Sany structu
ation recomude foundastructures, the concepons are avaoject Struct
t Structural ed General out with appnical Progra
s. The Resent Engineehe shall notiwriting. Thesion in the
o the boringhnical Engines, as requir
provide an
Scoping Reural problem
Struct
mmendationation studiesound walls
ptual stageailable for tural Engine
Engineer wLayout, to t
proximate am Manage
sident Enginer has ify the e Resident report.
locations sneer is red.
engineering
eview and ms identifie
tures
ns es for s, of
eer.
will the
er.
neer
shall
g
ed.
Structur
5.07
A structurecommwill proc
During tEngineewith Secmajor cu
Selectiobut othe
1. S
2. S
3. S
4. E
5. C
6. H
7. L
8. O
The ResrequiredSection
Prior to prepare the Resiand to thto the Fi
res
STRUC
ure selectiomended seleceed.
he concepter shall devection 19 of tulverts, see
n of the beer requireme
Site requirem
Safety (durin
Structural (fu
Environmen
Construction
Hydraulics (
ife cycle co
Other (comm
sident Engind to prepare5.01 of this
commencinand distrib
ident Enginhe FHWA. Tield Inspect
CTURE
on report doection and e
tual and preelop a structhe CDOT B
e Section 5.
st structureents to be c
ments (topo
ng construc
uture widen
tal (appear
n (ease of c
stream flow
osts (mainte
mitments to
neer will pre a structures manual.
ng the final ute a struct
neer. The RThe structution Review
SELECT
ocuments thestablishes
eliminary decture selectBridge Des02.
e type alternconsidered
ography, al
ction, traffic
ning, founda
rance, wetla
construction
w, bank and
enance, du
o officials an
ovide the Pe layout, st
structure dture selecti
Resident Enure selectiow meeting.
5-12
TION RE
he importanthe basis u
esign stagetion report f
sign Manual
native may include:
ignment)
c, detours)
ation condit
ands, public
n, false wor
d pier protec
rability)
nd commun
Project Struructure sele
design, the on report, igineer shan report sho
EPORT
nt factors thupon which
es of a projefor all majol. For a stru
be based i
tions)
c exposure
rk, season)
ction, culve
nity, team s
ctural Engiection repo
Project Struncluding anll make distould be rev
Ja
hat lead to th the final st
ect, the Proor structuresucture selec
n part on th
)
ert alternate
studies)
neer the infort, and fina
uctural Engn economictribution witviewed and
anuary 31, 2
the tructure des
oject Structus in accordaction report
he lowest c
es, scour)
formation al design. Se
gineer will c analysis, tthin the Reapproved
2013
sign
ural ance t for
ost,
ee
to egion prior
January
5.08
Retainingrade chthe avai
Retaininretention
1. A
2. As
3. Ast
Factors
1. S
2. B
3. E
Retaininenvironmshould b
The Projresponsalternatia founda
The requDesign M
The defaStructur
1. Dp
2. DC
y 31, 2013
RETAI
ng walls arehange. Thelable R.O.W
ng walls aren and sourc
An externall
An internallyelf-supporti
A hybrid or mtabilized sy
affecting th
Spatial cons
Behavior co
Economic co
ng walls shomental factobe designed
ject Structuible for the ve wall desation invest
uired documManual, Se
ault wall deal Engineer
Default desirocess (see
Design alterCDOT Bridg
INING W
e used primey are also W, as well a
e classified ce of suppo
y stabilized
y stabilized ing.
mixed systeystems.
he selection
straints -- Fu
nstraints --
onsideratio
ould be desors comprod for a mini
ural Engineselection a
signs may btigation and
mentation fection 5.
esign and der will includ
gn -- Definee the CDOT
rnatives -- Tge Design M
WALLS
arily for retused whenas other ap
into three cort:
d system us
system use
em combine
n of a retain
unctions of
Earth pres
ns -- Enviro
signed to reomising the mum servic
er in coopeand design be developed foundation
for the wall
esign alterne:
ed to meanT Bridge De
The productManual, Sub
5-13
aining soilsit is necess
plications.
categories a
ses a physic
es soil reinf
es element
ning wall are
f a wall, spa
ssure, water
onmental, a
esist corrosidurability o
ce life of 75
eration with of the best-ed. The Pron report.
selection re
native docu
n the best wesign Manu
ts of the debsections 5
s or roadwasary to con
according t
cal structur
forcement t
ts of both ex
e:
ace limitatio
r table, foun
aesthetic.
ion, deterioof the wall. 5 to 100 yea
the Reside-suited waloject Struct
eport is out
umentation
wall obtaineual, Subsec
esign select5.4 and 5.5)
ay cuts and ntain the roa
to basic me
re to hold th
to make the
xternally an
ons, propos
ndation pre
oration, andPermanentars.
ent Engineel type. Whetural Engine
tlined in the
provided b
d from the ction 5.6).
tion proces).
Struct
fills to creaadway fill w
echanisms o
he retained
e retained s
nd internally
sed profile.
essure.
d other t retaining w
er will be ere appropreer will requ
e CDOT Bri
y the Proje
selection
s (see the
tures
ate a within
of
soil.
soil
y
walls
riate, uest
idge
ct
Structur For a pr
Addition1. CDO2. AAS
res
oprietary w
nal RefereOT Bridge DSHTO LRFD
wall, refer to
nces: Design ManD Bridge De
o Section 2.
ual esign Spec
5-14
24 Propriet
cifications
tary Items i
Ja
n this manu
anuary 31, 2
ual.
2013
January
5.09
The Resresponsthe Resiheight, astructurawill need
Addition1. CDO2. AAS3. AAS
y 31, 2013
NOISE
sident Enginible for the ident Enginand configual design and to review
nal RefereOT Bridge D
HTO LRFDHTO Guide
E WALLS
neer, in cooselection o
neer will prouration. Thend requestithe structu
nces: Design ManD Bridge Dee Specificat
S
operation wof the best-sovide the Pre Project Stng the founral plans fo
nual esign Specitions for Str
5-15
with the Projsuited wall roject Strucructural En
ndation inveor any poten
ifications ructural Des
oject Structutype. Base
ctural Enginngineer will estigation. Tntial conflic
sign of Sou
ural Engineed on the noneer with thbe responsThe Reside
cts with buri
und Barriers
Struct
er, will be oise analyshe alignmensible for theent Engineeied utilities.
s
tures
is, nt, e er
Structur
5.10
A structumay afferail heigcan be pthicknes
The ResEnginee
The ProjResidenresurfacwater pr
The Resresurfac
Addition1. CDO
res
ANALY
ural analysiect the loadht, its bridgplaced on ass of aspha
sident Enginer for resurf
ject Structunt Engineercing, recomroofing mem
sident Engincing method
nal RefereOT Bridge D
YSIS OF
is is performd carrying cge expansioa structure ilt after resu
neer will refacing of str
ural Engine. The memomended re
mbrane, an
neer will infd.
nces: Design Man
F STRUC
med beforeapacity of t
on devices, f there is ad
urfacing sha
quest recomructures.
er will sendo will includpairs to mad bridge ra
form the Pr
nual
5-16
CTURES
e a structurethe structuror a combidequate loaall be limite
mmendatio
d a surfacinde conditionaintain the iil upgrades
roject Struc
S TO BE
e is resurfacre, its verticination therad carryingd to 3 inche
ons from the
ng recommens related tntegrity of t
s to maintai
ctural Engin
Ja
RESUR
ced becauscal clearancreof. Additiog capacity. Tes on the s
e Project St
endation mto the structthe riding sn roadway
neer of the f
anuary 31, 2
RFACED
se resurfacce, its bridgonal pavemThe total
structure.
tructural
emo to the ture
surface, exissafety.
final propos
2013
D
ing e
ment
sting
sed
January
5.11
An existleft in pla
The Resinvolving
The ResEngineedocume
The Resthe Form
The decdocume
Addition1. For f
http:/2. CDO
y 31, 2013
DETER
ting structurace.
sident Enging the existin
sident Enginer regardingntation acc
sident Enginm 463, Des
cision to leanted.
nal Refereforms, see C//www.colo
OT Bridge D
RMINE E
re must me
neer will furng structure
neer shall rg the adequcording to th
neer shall cign Standa
ave bridges
nces: CDOT on-liradodot.info
Design Man
EXISTIN
eet criteria a
rnish the Pes and prop
request recuacy of the he CDOT B
compare thrds, to dete
that are na
ine forms lio/library/forual
5-17
G STRU
as establish
roject Strucposed desig
ommendatexisting str
Bridge Desig
e bridge wiermine adeq
arrower tha
brary rms
UCTURA
hed by FHW
ctural Engingn.
ions from thructure andgn Manual
idth with thequacy of th
n the propo
AL ADEQ
WA and CD
neer pertine
he Project S recommenfor repair o
e requiremehe bridge wi
osed roadw
Struct
QUACY
DOT, if it is t
ent data
Structural ndations anor replacem
ents shownidth.
way should
tures
to be
nd ment.
n on
be
Structur
5.12
FHWA aRehabilirail unlecriteria p
CrashwoHighwayHardwarto crash
The ProjEngineeresponsbridge ra
Approve
The folloroadway
1. Th
2. Tlimtoh
When a than 45 bridge e
WorkingDesign a
DetailedConstru
res
CRAS
approved critated bridgss a varianpresented in
orthy rail is y Researchre (MASH),-tested rail
ject Structuer regardingible for deteail in place.
ed documen
owing bridgy classificat
Type 7 or Tyighways pr
Type 3 or anmited applio use type 1ighway sys
bridge alsomph, a bar
edge may b
g drawings wand Manag
d drawings oction Plans
HWORT
rashworthy es on all prce is appron the CDO
defined ash Program R, or rail whic.
ural Engineg the replacermining w
ntation for v
ge rails are tions:
ype 10M onrojects.
ny approvedcations bec10M for all stem.
o serves perrier to shiee warranted
with currengement Bra
of bridge ras as determ
THY BRI
bridge railrojects, regoved. The vT Bridge De
s crash testeReport 350,ch has bee
er will provcement of ehether to in
variances a
required fo
n National H
d crash tescause of itsnew constr
edestrians old them frod as determ
tly approvench.
ail with revisined by the
5-18
DGE RA
must be prardless of f
variance shaesign Manu
ed in accor, AASHTO
en approved
ide a recomexisting bridnstall new b
and design d
r new or re
Highway Sy
sted bridge s 27-inch heruction requ
or cyclists am the trave
mined by th
ed bridge ra
sions or moe Resident E
AIL
rovided on funding, shall include aual, Section
rdance withManual for
d by the FH
mmendationdge rail. Thebridge rail o
decisions s
ehabilitated
ystem (NHS
rail on locaeight. Thereuiring a stee
and the poseled way ane Resident
ail are availa
odifications Engineer.
Ja
all new bridall use crasan analysisn 2.
h the Nationr Assessing
HWA as bei
n to the Ree Resident or to leave t
shall be in t
bridges on
S) and non-
al roads. Tyefore, CDOel bridge ra
sted speed nd a pedestt Engineer o
able from th
are to be in
anuary 31, 2
dges. shworthy brs based on
nal Cooperag Safety ng equivale
sident Engineer is
the existing
he project f
the followi
-NHS state
ype 3 has OT has electail on the sta
limit is greatrian rail at or Staff Brid
he Bridge
ncluded in
2013
ridge
ative
ent
s
file.
ng
ted ate
ater the dge.
the
January Addition1. 23 C2. AAS3. AAS4. AAS5. AAS
y 31, 2013
nal RefereCFR Part 62
HTO GuideHTO LRFDHTO RoadHTO Stand
nces: 25, Design Se for SelectD Bridge Dedside Designdard Specifi
Standards fting, Locatinesign Specin Guide fications for
5-19
for Highwayng, and Desifications
r Highway B
ys signing Tra
Bridges
affic Barriers
Struct
rs
tures
Structur
5.13
All highwguidelineoverpasfacilitieschannelappropri
Vertical wideningis achiev
Minimum
The Restraffic shconsiderapproprithe high
Addition1. 23 C2. AAS3. AAS4. AAS5. AAS6. CDO
res
VERTI
way projectes set by thses, under, overhead s, and canaiate clearan
clearance ag and overlved.
m vertical c
sident Enginhifts. Clearared. If minimiate signingway constr
nal RefereCFR Part 62
HTO PolicyHTO GuideHTO LFRDHTO Stand
OT Bridge D
ICAL CL
ts shall meehe FHWA apasses, railines, sign
als. The Rences.
applies to tay. A forma
learances a
neer must vances to falmum clearag shall be inruction plan
nces: 25, Design Sy on Geomee for the DeD Bridge Dedards SpeciDesign Man
LEARAN
et or exceedand CDOT.lroad and tbridges, si
esident Eng
he full paveal variance
are listed in
verify verticse work an
ances cannncluded in tns for all str
Standards fetric Designevelopmentesign Speciifications fo
nual (Sectio
5-20
NCE OF S
d minimumThese clearansportatiognal mast a
gineer is res
ement widthis required
n the CDOT
cal clearancnd shoring dot be mainthe plans. Vuctures.
for Highwayn of Highwat of Bicycle ifications or Highway n 2)
STRUCT
m vertical clearances shaon facilitiesarms, navigsponsible fo
h, includingd if less clea
T Roadway
ces for all pduring constained durin
Vertical clea
ys ays and StrFacilities
Bridges
Ja
TURE
earances aall pertain ts, bicycle angational streor determin
g provisionsarance than
Design Gu
phases on dstruction shng construcarances sha
reets
anuary 31, 2
ccording too all nd pedestrieams,
ning the
s for future n the minim
uide, Chapte
detours andould be ction, all be show
2013
o
an
mum
er 6.
d
wn on
January
5.14
For consfor evaluor not th
The matThe matsave the
http://int
The accwill contmust betechniqucompletdesignatABC ma
The docprocesswhetherevaluatio
This cur“CDOT_evaluatiomay moto determin-depthspecialtyTraffic, Hthe softw
The abodiagram
y 31, 2013
ACCE
struction pruating Accehey are app
terials for Aterials are ce files to yo
tranet/engin
celerated brtain one or written and
ue will be used during thted Staff Br
aterials.
cument “CD. The proce
r or not ABCon as to wh
rsory evalua_Prescopingon show thve on to a mine which
h evaluationy groups inHydraulics, ware are to
ove informam that is incl
LERATE
rojects that elerated Bripropriate for
ABC evaluacompressedur local com
neering/staf
ridge constrmore bridgd added to sed on the he ABC evaridge Engin
DOT_ABC_Sess is a twoC is approphat type of A
ation is to bg_ABC_Raat an ABC more in-de
h ABC methn is requiredcluding butetc. to exebecome pa
tion is repreuded in the
ED BRID
include onedge Constrr any given
tion can bed in a Zip fimputer.
ff-bridge/ac
ruction metes. After cothe projectproject. Thaluation. Th
neer for guid
Selection_Oo-phase appriate for a gABC techni
be done durating_Attachtechnique ipth evaluat
hod best med, the desigt not limitedecute the ABart of the pr
esented grae document
5-21
DGE CON
e or more bruction (ABproject.
e downloadele. Downloa
ccelerated-b
hodology isompletion o file explaine justificatiohe design tedance and
Overview” cproach. Ongiven projecique will be
ring the scohment_B.” Iis appropriation using theets the progn team shad to: Staff BBC Decisioroject files.
aphically int titled, “AB
NSTRUC
bridges, CDC) techniqu
ed at the inad the mate
bridge-cons
s to be evaof the evaluning why oron letter sheam may cinformation
contains ane phase is ct. The sec
e employed
oping phaseIf the resultate for the phe “ABC Deoject’s goalall scheduleridge, Utilitn Making S
n Figure 5-1C_Workflow
CTION (A
DOT has deues, to dete
nternet link erials, unzip
struction/vie
luated for aation, a jus
r why not anhould includchoose to wn regarding
n overview a cursory e
cond phase .
e using the ts of the cuproject, theecision Maks and conse a meetingties, EnvironSoftware. T
1. This is thw_Attachm
Struct
ABC)
eveloped a ermine whe
given belowp the files,
ew
all projects tstification len ABC de materialswork with th
the use of
of the ABCevaluation ais an in-de
spreadshersory
e design teaking Softwa
straints. If thg with all nmental, he results o
e same ment _A.”
tures
tool ether
w. and
that etter
s e the
C as to
epth
eet
am are” he
of
Structur
res
ABBC EvaluatF
tion and De
5-22
igure 5-1 ecision Makking Matrix
Ja
Workflow
anuary 31, 22013
January
y 31, 2013
SEC
MAT
CTION
TERIA
N 6
ALS
Mateerials
Material
ls
Jaanuary 31, 22013
January
6.01
Existing selectedpaveme
A pavempaving operformeconditionproject.
The printraffic vo
The twohot mix selectionmaterialanalysistechniquSection
The Resof the prMaterialpavemeit is prep
After a pEnginee
1. F
2. S
3. P
The Reg
y 31, 2013
PAVEM
pavement d and the rent surfacing
ment analysor resurfacined by the Rn and to de
ncipal factorolume and t
types of paasphalt (flen will be pre cost for the
s will compaues, or both6.05 of this
sident Enginroject to allos Engineernt justificat
pared by a c
proposed prer performs
Field Condit
Selection of
Pavement J
gion should
MENT A
conditions equired thicg.
sis and an eng, with the
Region Mateetermine the
rs in choostypes, clima
avements uexible). A lifeepared for ae pavemenare concreteh. Alternativs manual.
neer must bow sufficienr will preparion letter. Tconsultant.
roject involvthe followin
tion Survey
Pavement
ustification
d retain a co
ANALYS
are analyzckness is de
existing cone exceptionerials Engine type of ne
ing pavemeate, life cyc
used are Poe cycle cosall appropri
nt including e to asphalve pavemen
be in contant time to pere the paveThe Region
ving pavemng:
and Field I
Design
opy of the p
6-1
IS FOR
ed for distretermined fo
ndition surv of minor p
neer to deteew paveme
ent type or cle costs, an
ortland cemst analysis, iate projectany subbast pavementnt designs a
ct with the erform a dement analyMaterials E
ments has b
Investigatio
pavement ju
DISTRE
ress. The prfor the subb
vey are donpatching. A ermine the
ent or resurf
treatment and construc
ment concresupporting
ts with morese and basts, compareand life cyc
Materials Eetailed paveysis, distresEngineer re
been scope
on
ustification
ESS
roposed pabase, base
ne on all propavement aexisting pafacing requ
are soil chaction consid
ete paveme the paveme than $2 mse course me alternativcle costs are
Engineer at ement analss reports, aeviews the
d, the Regi
in the proje
Mate
avement typcourse, an
ojects that hanalysis is
avement uired on the
aracteristicsderations.
ent (rigid) anment type million in material. Thve rehabilitae discussed
the inceptiysis. The and the analysis wh
ion Materia
ect file.
erials
pe is d
have
e
s,
nd
e ation d in
on
hen
als
Material
Addition1. CDO2. CDO3. CDO
ls
nal RefereOT PavemeOT RoadwayOT Policy D
nces: nt Design My Design Girective 140
Manual Guide 00.0, Surfac
6-2
ce Treatmeent Program
Ja
m
anuary 31, 22013
January
6.02
The prelfollowingchangesAdditionsection i
The invewater prand struinformat
The Regrequest drilling s
If the eqprescribthe Geodrilling c
Region Mfield andMaterialsheets a
Region Mdocume
1. R
2. E
3. As
4. A
5. Pre
6. PTd
7. E
y 31, 2013
PRELI
liminary soig: proposeds in grade cnal informatin Chapter
estigations roblems, emuctures suchtion for pav
gion Materiato the Regi
soil samples
quipment aved depth oftechnical P
contractor w
Materials ad laboratorys will work
are prepare
Materials pnt informat
Research fil
Examine site
Assign or peubsurface m
Assign or pe
Prepare repehabilitation
Provide soil The Residen
esign plans
Ensure that
IMINARY
il survey incd pavementcut and fill aion on the p200 of the
are neededmbankmenth as CBCs,ement desi
als Engineeion Materias for the pro
vailable to Rf a cut area
Program of twill be reque
nd Materiay tests and with projec
ed.
ersonnel wion required
es for exist
es of propo
erform drillinmaterials.
erform labo
orts and prn, soil and b
survey resnt Engineers.
reports and
Y SOIL S
cludes drillit rehabilitat
areas descrpreliminaryField Mater
d to examint failures, a, bridges, aign.
er (RME) oals personneoposed pro
Region persa or performthe Materiaested to pro
ls and Geoanalyze da
ct personne
will ensure thd for projec
ting reports
osed project
ng of propo
ratory testin
rovide recombase stabili
ults and bor will assure
d plan shee
6-3
SURVEY
ng soil samtion, wideniribed in the soil survey
rials Manua
ne sites of pnd soil prob
and retaining
r the Residel for prelim
ojects.
sonnel is noming the neeals and Geoovide drillin
otechnical Bata, CDOT Fl or consult
he followingct design:
on propose
ts and iden
osed locatio
ng of samp
mmendatioization, etc.
oring log infoe incorpora
ets are subm
Y
mples for onng, new roaCDOT Fie
y can be foual.
proposed cublems relateg walls. Th
ent Engineminary soil s
ot capable eded drillinotechnical Bng services.
Branch persForms, andtants to ens
g actions a
ed sites.
ntify need fo
ons and col
ples.
on of pavem.
formation totion of the
mitted to th
ne or more adway alignld Materialsund in the S
ut and fill aed to pavemese investi
eer usually isurvey inve
of drilling tong methods Branch or a.
sonnel perfod soil test resure soil pro
re taken to
or utility clea
lect sample
ment types,
o the Residinformation
he appropria
Mate
of the nment, or s Manual. Soil Survey
reas, grounment condigations pro
initiates theestigation a
o the or procedu
a commerci
orm a varieeports. Regofile plan
collect and
arances.
es of
pavement
ent Enginen into the
ate agency
erials
y
nd tion
ovide
e nd
ures, al
ety of gion
d
er;
.
Material
The RegBranch Sperform Enginee
The Reg
During tare need
Addition1. CDO2. CDO
ls
gion MateriaSoils Lab Mthe R-valu
er will review
gion should
he design pded, they w
nal RefereOT Field MaOT Paveme
als EngineeManager at e test for paw the analy
d retain a co
phase of thwill be obtai
nces: aterials Mannt Design M
er should cothe inceptioavement an
ysis and des
opy of the s
e project, ifned and a s
nual (LatestManual (Lat
6-4
oordinate won of the prnalysis andsign when i
soil profile a
f it is determsupplemen
t Edition) test Edition
with the Maroject to allo
d design. Thit is prepare
and test res
mined that atal report s
n)
Ja
terials and ow sufficienhe Region Med by a con
sults in the
additional dubmitted.
anuary 31, 2
Geotechnicnt time to Materials nsultant.
project file.
data or sam
2013
cal
mples
January
6.03
Geotechfinal rep
Geotechbridge fowalls, grrelated b
The Matfoundatifooting e
The Projdrilling toGeotech
Requestphase tousually r
The Staf
1. R
2. Ec
3. Pm
4. A
5. Pre
6. P
7. SE
Addition1. CDO2. CDO3. CDO4. AAS
y 31, 2013
FOUN
hnical invesort with app
hnical invesoundations round anchbuildings.
terials and on construcexcavations
ject Structuo the Residhnical Progr
ts for drillinogether withrequired for
ff Geotechn
Researches
Examines silearances.
Performs drimaterials.
Assigns labo
Prepares fouecommend
Prepares the
Submits repEngineer.
nal RefereOT Bridge DOT RoadwayOT Field Ma
HTO LRFD
DATION
stigations inpropriate fo
stigations a(piling, caisors, high-m
Geotechnicction relates.
ural Enginedent Engineram Manag
g and geoteh site plan sr completio
nical Progra
files for ex
ites of prop
illing at pro
oratory test
undation reed foundat
e Engineer
ort and pla
nces: Design Many Design G
aterials ManD Bridge De
N INVEST
nclude drillinoundation re
re needed tssons, or s
mast lighting
cal Branch ed problems
er will sendeer, and wilger.
echnical stusheets andn of drilling
am perform
xisting repo
posed struct
posed loca
ting of samp
eport and spion.
ing Geolog
n sheet to t
nual Guide nual esign Speci
6-5
TIGATIO
ng for varioecommend
to examinepread footi
g, sound ba
provides ass during pile
d a request l send a co
udies shou cross-sect, lab testing
ms and docu
rts on propo
tures and id
ations and c
ples.
pecifies typ
y Plan She
the Residen
ifications fo
ON AND
ous structurations.
e sites of prongs), concr
arriers, traff
ssistance ine driving, ca
for foundatopy of the re
ld be submtions as neeg, and repo
uments the
osed sites.
dentifies an
collects sam
pe and bear
eets.
nt Enginee
or Highway
DRILLI
res and pre
oposed strurete box cufic signs, an
n areas sucaisson cons
tion investigequest to th
mitted duringeded. Four
ort preparat
following a
ny need for
mples of sub
ring capacit
r and Proje
Bridges
Mate
NG
paration of
uctures suclverts, reta
nd highway
ch as struction, a
gation and he
g the designr to six weetion
as requeste
utility
bsurface
ty of
ect Structura
erials
a
ch as ining
and
n ks is
ed:
al
Material
6.04
Suitablepreventi
The GeoMaterialanalyzesgeotech
The Mat
1. Flig
2. R
3. E
4. P
5. S
6. E
7. Fm
8. Rlog
9. R
10. G
11. L
12. Swc
During tthe ProjeGeotechand shofor struc
Typical rRequestSelectioResiden
ls
GEOT
e foundationve measure
otechnical gs and Geots data, andnical report
terials and
Foundationsghting.
Roadway em
Embankmen
Pavement s
Soil laborato
Environmen
Foundation misalignmen
Remote senocations, buround pene
Rockfall pro
Ground wate
ow-altitude
Space constwetlands anontaminate
he design pect Structurhnical Progruld include
ctures.
requests arts should bn Report pr
nt Engineer
ECHNIC
n systems ses taken fo
group (Geotechnical B
d prepares ets.
Geotechnic
s for bridges
mbankment
nt and back
ubgrade sta
ory testing.
tal geologic
constructiont, footing e
nsing for unuried tanks etrating rad
blems.
er problems
e high-resol
traint identid streams,
ed soils.
phase, wheral Engineeram Manag a set of pla
re for founde done at trepared by and Design
CAL STU
should be dor other geo
otechnical Pranch perfoengineering
cal Branch
s, culverts,
t settlemen
kslope failur
abilization.
c problems
on related pexcavation)
derground and utilitiesar and othe
s.
ution aerial
fication sucexisting hig
en the needer should mger of the Mans showin
dation studiehe conceptthe Bridge
n Engineer
6-6
UDIES
designed footechnical p
Program anorms a varieg geology p
is involved
retaining w
t studies.
re.
, including w
roblems (su.
conditions s, buried foer geophys
l photograp
ch as limitegh-value la
d for drilling make a requMaterials anng approxim
es for bridgtual stages Design an
r must revie
r structuresproblems.
d Soils/Fouety of field
plan sheets
in:
walls, groun
wetland inv
uch as pile
such as beoundations, ical techniq
phy.
d right of wnd uses, so
or a geoteuest to the Rnd Geotechmate locatio
ges, culvertfor inclusiod Managem
ew the geot
Ja
s, and corre
undation Prand laboratand variou
nd anchorin
vestigations
driving, ca
edrock and stream sco
ques.
way, steep toft foundati
chnical stuResident Ennical Branc
ons of requi
ts, and retaon in the Strment Branctechnical re
anuary 31, 2
ective or
rogram) of ttory tests,
us types of
ng, high-ma
s.
aisson
water tableour, all usin
terrain, ons, and
dy is requirngineer andch in writingred soundi
ining walls.ructure
ch. The eports with t
2013
the
ast
e ng
red, d g, ngs
.
the
January
Geotechconsolid
The Geoprepares
1. E
2. P
3. Db
4. Pth
In additiproject mgeologicin the Dein the fo
The ResMaterial
Addition1. CDO2. CDO3. CDO
(DSR4. CDO
y 31, 2013
hnical Engindation are a
otechnical gs the follow
Examines si
Performs dri
Determines earing capa
Prepares anhem to the
on to the usmay involvec hazards. Tesign Scopllow-up and
sident Engins and Geot
nal RefereOT Bridge DOT RoadwayOT ProceduR)
OT Standard
neer and Paccounted fo
group of thewing studies
ite and sche
illing and sa
required foacity of fou
nd reviews eProject Stru
sual foundae a number The Materia
ping Reviewd resolution
neer shouldtechnical B
nces: Design Many Design Gral Directiv
d Specificat
roject Strucor in the de
e Materials s for bridges
edules a ut
ampling op
oundation tyndation to b
engineeringuctural Eng
ation probleof other fe
als and Geow to identifyn of the pro
d contact thranch when
nual Guide
e 512.1, Pr
tion for Hig
6-7
ctural Enginesign.
and Geotes and other
tility clearan
erations an
ype and prebe used.
g geology pgineer or Re
ems such aatures that otechnical Bthese type
blems iden
he Consultan using a co
roject Scop
hway Bridg
neer to ens
echnical Brar related str
nce, if need
nd laborator
epares repo
plan sheet aesident Eng
as those witmay have
Branch peres of probletified.
ant Manageonsultant.
ping and the
ges
ure that iss
anch conduructures:
ded.
ry tests.
ort stating th
and reportsgineer.
th bridges ofoundation
rsonnel shoems and sho
ement secti
e Design Sc
Mate
sues such a
ucts and
he type and
s, and subm
or culverts, concerns o
ould be incluould partici
on of the
coping Rev
erials
as
d
mits
a or uded pate
view
Material
6.05
Life cyclperformereconstrnew conquantity also be structure
Life cyclasphalt economappropriand subcycle coconsideralternatisame lev
For newdesignelife cyclerestore taccurateproject dMaterialalternatidevelop
Based o(comparRegion Mconsidercycle coReview alternatiactual q
ls
LIFE C
le cost analed to examruction, or rnstruction a
or thicknesconsiderede.
le cost analpavementsic analysis iate project-base mate
osts will be sred should ve to a 40-vels of relia
w constructiod for both ae cost analythe roadwae project limdescription s section wve prior to preliminary
on preliminarison that yMaterials Ered to indic
osts or the tand a comve pavemeuantities.
CYCLE C
lysis of altemine two or resurfacing nd major ress to justify d for restora
lysis is preps, comparinsupporting
ts with moreerial. A pavestudied. Whbe analyzeyear concre
ability and s
on and recoasphalt andysis. On resy structure
mits, proposwith availa
will determinthe Field Iny quantities
ary quantitieields a diffe
Engineer. A cate equivalype of projeplete Field
ent. The life
COST AN
ernative pavmore pavemof a projec
econstructioconsiderin
ation, resurf
pared for alg alternativ the paveme than $2 mement struchen compa
ed over the ete alternatserviceabilit
onstruction d concrete tsurfacing aare consid
sed typical sble budgetne preliminanspection Rs for the diff
es, if one aerence grea
comparisolent designsect warrantInspection cycle costs
6-8
NALYSI
vement desment struct
ct. Life cycleon projects g alternativfacing, and
ll appropriave rehabilitament type semillion initialcture will be
aring pavemsame perio
tive. Alternaty loss.
projects, tho provide and rehabilitered. The Rsection widto the Reg
ary pavemeReview (FIRferent pave
lternative isater than 10on that yields. When thets further inReview des for each a
S
signs is an etures for nee cost analythat have s
ves. Variousrehabilitati
ate projects ation technielection will pavemente designed
ment designod; i.e., comative design
he pavemeaccurate qutation projeResident E
dth, up-to-daion Materiaent type and
R). The Resement types
s clearly mo0 percent), ds results we alternativvestigationsign shouldalternative
Ja
economic aew construcysis is perfosufficient pas pavemenion of existi
comparingiques, or bol be prepart cost includ for each o
ns, all alternmpare a 40-ns must als
nt structureuantities as cts, variousngineer wilate traffic cals section. d thicknesssident Engis.
ore cost effa selection
within 10 peves have con, a Construd be done fshould be b
anuary 31, 2
analysis ction, ormed for aavement
nt designs cing paveme
g concrete toth. An red for all ding any baption and li
natives bein-year asphaso have the
e will be a basis for
s methods tl provide
counts, and The Regio
s for each neer will
fective is made byrcent may b
omparable luctability for each based on
2013
all
can ent
to
ase fe
ng alt
e
r the to
a on
y the be life
January
In most Field InsselectedType SePTSC pit may b
Refer to(LCCA)
Addition1. CDO2. AAS
y 31, 2013
cases, a finspection Red pavementelection Comavement tye best to ha
the Pavemand PTSC
nal RefereOT Paveme
HTO Policy
nal alternateview, and t design. In mmittee (PType selectioave bidders
ment Designprocesses
nces: nt Design My Guide for
ive is selecthe project some case
TSC) makeon may takes submit alt
n Manual fo.
Manual Geometric
6-9
cted by the proceeds w
es it may bee the final me up to two ternative bid
or more det
Design of
Region Mawith the finae appropria
materials typmonths to ds for each
tails on the
Highways a
aterials Enigal design baate to have pe selectioncomplete. I
h pavement
Life Cycle
and Streets
Mate
gneer after ased on thethe Pavemn. HoweverIn other cast type.
Cost Analy
s
erials
the e ent r, ses
ysis
Material
6.06
The Pavused to
The repo
1. A
5. L
6. P
7. P
8. F
9. S
Any add
The Regsubmit tPavemeJustifica
Addition1. CDO
ls
PAVEM
vement Jusarrive at its
ort should i
An analysis
ife cycle co
Pavement d
Pavement th
Final recomm
Surfacing pl
ditional infor
gion Materiahe report to
ent Design Pation Report
nal RefereOT Paveme
MENT J
tification Res selection o
nclude the
supporting
ost analysis
istress surv
hickness ca
mendations
an.
rmation use
als Engineeo the approProgram Mt shall be m
nces: nt Design M
USTIFIC
eport documof pavemen
following:
the pavem
s of alternat
vey of exist
alculations o
s for typical
ed to determ
er shall appopriate Prog
anager neamaintained i
Manual
6-10
CATION
ments the ant type or re
ment type se
te designs.
ting paveme
of alternate
l sections.
mine and ju
prove the Pgram Enginear the date n the Regio
REPOR
analysis anehabilitation
election or r
ents.
e designs.
ustify the pa
Pavement Jueer, Resideof the FIR.on's project
Ja
RT
nd procedurn method.
rehabilitatio
avement typ
ustification ent Enginee The Pavemt records.
anuary 31, 2
re the Regio
on method.
pe.
Report ander and the ment
2013
on
d
January
y 31, 2013
RIGHT O
SEC
F WA
CTION
AY AN
N 7
ND UT
Right of W
TILITIE
Way and Uti
ES
ilities
Right of
f Way and UUtilities Jaanuary 31, 22013
January
7.01
CDOT hprojectseaseme(includinindividuaacquisiticlearanccondition
It is imposuch as warrant to consttopograpof the arpermanean ownetemporaRestoratpropertyTypicallypublic im
7.01.01
As part o
1. Cm
2. Cs
3. Idm
4. S
5. Fstnth
y 31, 2013
RIGHT
has the resp. At times, onts are nec
ng MS4 reqally or colleion. Such ace can be isnal clearan
ortant that tclear vehicit, and enhruction. Thephy, land urea. All perment easemeer’s (remainary easemetion is typic
y. However,y, permanemprovemen
Respon
of the proje
Coordinationmutually det
Creation andubmitted by
dentificationmeeting;
Submitting a
Furnishing ctructure limeeded replhe Field Ins
T OF WA
ponsibility fooutright acqcessary to auirements a
ectively, comacquisition ossued to facce may be
the right of cle recoveryancementse width depse, environmanent feaents. Tempning) propernt should b
cally done b, there are
ent physicalnts are not a
sibilities
ect develop
n with the Rtermine an
d funding oy the ROW
n of prelimin
a survey req
comprehensmits, road ap
acement ofspection Re
AY INVO
or the acququisition (i.eaccommodaand utilitiesmprise whaof ROW shocilitate advegranted in
way acquiry areas (cles. The widthpends on thnmental conatures shouorary easerty for cons
be restored by compensinstances w changes inallowed with
ment proce
ROW Manaacceptable
of a ROW pManager;
nary survey
quest to the
sive designpproach def utility ease
eview (FIR)
7-1
OLVEME
uisition of rige. fee acquate certain s). The idenat is referredould be fullyertisement some limite
red be suffiear zone), wh of the ROhe cross-senstraints, stld be constments are a
struction puto its origin
sating the owhere CDOn the form ohin tempora
ess, the Res
ager and othe advertisem
hase in SA
y and right o
e Region S
n informatiosign, hydraements, im;
NT
ght of way isition), peraspects of
ntified typesd to as righy completeof the projeed circumst
cient for cowidening whW is availa
ection elemetructures antructed withacquired wrposes, and
nal conditioowner for th
OT may makof grade chary easeme
sident Engi
her specialtment date o
AP based up
of way nee
urvey Coor
on such as eaulic needs pacts to sig
Right of W
on all federrmanent andesign and
s of acquisitt of way (R
ed before a ect. Howevtances.
onstruction hen future t
able for eacents of the nd ultimate hin fee acqu
where accesd the area wn after con
he damage ke the repa
hanges or pent areas.
ineer is res
ty unit manor shelf date
pon a ROW
eds at the sc
rdinator;
embankme(e.g. MS4
gnage, etc.
Way and Uti
ral and statnd/or tempod constructition, either
ROW) ROW er, a
and needs traffic volum
ch project phighway, developme
uisition areass is neededwithin a struction. done to the
airs directly.permanent
sponsible fo
agers to e;
W estimate
coping
ent toes, ponds), at the time
ilities
te orary ion
mes rior
ent as or d to
e .
or:
e of
Right of
6. ARa
7. Idotonfoacw
8. Cs
The Rigwork actthat takepublic pu
NOTE:Tright of westimate
7.01.02
1. P
2. W(Ea
3. EeA
4. 4creresc
5. H
7.01.03
1. C
f Way and U
Assisting theReview (RO
ssociated r
dentificationf the Final Oo the ROW ecessitate ollowing, thccommodahanges are
way clearan
Coordinationhould be fin
ht of Way ptivities. Thees place duurposes.
The right of way chargee of ROW c
Environ
Public involv
When an EnEIS) is prepnd to ident
Environmenxclusions; (
Assessment
(f) and 6(f) annot be imeasonable aequired undignificantly learance is
Hazmat inve
Field Su
Conduct a p
Utilities
e Right of WOWPR) checright of way
n of ROW imOffice Reviplans couldupdated ore FOR ofte
ate the unfoe discouragce.
n of all IGAnalized and
project devee following ouring a proje
way phasees can be incosts needs
nmental Ele
vement.
nvironmentapared, ROWify the num
tal clearanc(b) FONSI ts; or (c) Re
resources:mpacted unand prudender 6(f), butincrease th needed be
estigation: P
urvey and R
pre-survey c
Way Plans Scklist and hy needs, are
mpacts andew (FOR).d become nr new valuaen require thoreseen acqed, since th
s or Mainted fully execu
elopment poverview isect that invo
e must be bncurred. Bes to be ente
ements
al AssessmW is often aber and typ
ce by eithe(Finding of ecord of De
: These areless an app
nt alternativt not 4(f). Imhe time reqefore the RO
Phase I in a
ROW Plans
conference
7-2
Supervisor helping make fully reflec
d necessaryIf this does
necessary aations, newhat the projquisition of hey often a
enance Agreuted prior to
rocess cans provided toolves ROW
udgeted, oefore a rightered by the
ment (EA) orasked to estpe of busine
r: (a) Form No Signific
ecision for E
e certain hispropriate stve but to immpacts to thuired to acqOW acquis
all cases an
s
.
in completke sure thatcted in the
y ROW acqs not occur,at the FORoffers, or bject scheduadditional r
adversely af
eements. Ao requestin
n be dividedo assist in v
W acquisition
bligated, ant of way phaROW Man
r Environmtimate the cess and res
128 clearacant ImpactEnvironmen
storic and ptudy conclupact the reshese types quire ROW
sition can be
nd Phase II
Ja
ting the Rigt all design ROW plans
quisitions w, then signif
R, which in tboth. Major ule be adjusright of wayffect and de
All of these ng ROW cle
d into variouvisualizing n of private
nd funded iase can beager.
ental Impaccost of ROWsidential rel
ance for catt) for Environtal Impact
park resourcudes that thsource. Mitof resource
W, as environegin.
as necess
anuary 31, 2
ht of Way Pimpacts, a
s;
well in advanficant chanturn, would changes at
sted to y. Post-FORelay the righ
agreementearance.
us categoriethe proces properties
n SAP befoe created, a
ct StatemeW acquisitiolocations.
tegorical onmental Statements
ces which ere is no tigation is es can nmental
sary.
2013
Plan nd
nce ges
t, or
R ht of
ts
es or s for
ore n
nt on
s.
January
2. Pst
3. O
4. P
5. P
a
bcd
6. C
ab
7. C
abc
8. D
9. D
abcd
10. D
11. HwPaRT
abcdef.ghi. j. k
y 31, 2013
Prepare fieldtructures.
Obtain title r
Prepare own
Prepare RO
. Procure research
. Determin
. Determin
. Review e
Consider ad
. All signs
. Signs in process.
Consider ac
. Coordina
. Determin
. Identify e
Determine lo
Determine p
. Toes of s
. Drainage
. Utilities;
. DrivewayDetermine p
Hold a Rightway or easePlans Revie
nd easemeReview is doThe meeting
. Design P
. Region U
. Environm
. Region A
. Region R ROW Pla. Region S. ROW Ac
ROW AcProperty
. Review A
d survey, es
research to
nership ma
W plans th
copies of reh. ne existencne if existingeasements
dvertising de
on the projfee acquisi
ccess contro
ate with Regne if accessexisting and
ocation of n
purpose and
slopes; e and MS4 and y constructipossible relo
t of Way Plements, the w as deem
ent limits arone immedg shall be h
Project ManUtilities Engmental ProjeAccess ManROW Plansans ProjectSurrvey Coocquisition Sucquisition Ag
Appraiser Appraiser.
stablish con
identify ex
pping.
at depict in
ecorded ea
e and impag utilities neof record s
evices:
ject will be tion areas
ol:
gion Access control is d new acce
necessary e
d nature of
requiremen
ion or reconocations an
ans ReviewRegion Rig
med necessare sufficientiately preceeld with the
nager, gineer, ect Managenager, s Supervisot Manager, ordinator, upervisor, gent, and
7-3
ntrol, prepa
isting owne
tended righ
asement doc
act of utility eed to be restill in existe
inventoriedmust be ac
ss Coordinarequired, ass points o
easements.
easement
nts;
nstruction.nd unecono
w. On projeght of Way ary to deterto construc
eding authoe Resident
er,
or,
are topogra
erships and
ht of way ac
cuments id
easementselocated. ence on pro
d and indicacquired as a
ator. nd, if so, wn all plans.
.
for:
omic remna
cts requirinManager s
rmine that tct and mainorization to Engineer a
Right of W
phy studies
d easement
cquisitions:
dentified in t
s and agree
operty to be
ated on all pa part of the
where.
ants.
ng acquisitioshall hold a the proposentain the prappraise a
and the follo
Way and Uti
s, and ident
ts.
the title
ements.
e acquired.
plan sheetse right of wa
on of right oRight of W
ed right of wroject. The nd acquire
owing:
ilities
tify
s ay
of Way
way
.
Right of
12. TwR
a
b
c
13. P
14. Oa
15. P
16. F
17. M
7.01.04
1. RTfustre
abcdef.g
2. IsPAb
f Way and U
The Region whether the Right of Way
. Right of wof Way Pof way to
. After a previsionsServicesand concSurvey CProgram
. While sothe ROWadvertiseway clea
Prepare eng
Obtain verifiuthorization
Prepare con
File ROW pl
Monument t
Authoriz
RequiremenThe Region unds and esteps must belocation st
. Environm
. Field Ins
. Preparat
. Right of W
. Hardship Acquisitio. Sufficien
ssuance of Program in PApproval, au
oth as appl
Utilities
Right of Wright of wa
y Plans Re
way plans sPlans Revieo be acquireroject has b
s that affect until the recurrence haCoordinator Engineer. metimes un
W plans ofteement date arances.
gineer’s est
cation of enn
ntrol diagram
lans with th
he new RO
zation of R
nts for projeProgram Establishing be completetage under
mental clearpection Revtion of right Way Plan r
p parcels (Hon Stage Rt funds obli
Form 462: Project Devuthorizing thlicable.
Way Managey plans areview Guide
shall not beew has beeed. been authot right of waevision has as been recr or the Reg
navoidableen lead to s
revisions o
imate for R
nvironment
ms for field
he County.
OW bounda
Right of Wa
ect authorizaEngineer is
the spendied before aFunctions 3
rance; view held bof way pla
review; H-Parcels) aRelocation Pigated by th
After the stvelopment she entire pr
7-4
er or Surveye sufficientlyelines:
e submittedn conducte
orized for apay will not b
been justifceived fromgion Right o
, design revcheduling i
or unnecess
ROW acquis
tal clearanc
constructio
ries in the f
ay Projects
ation: responsibleng authority
authorizatio3111 or 31
by Region;ns and des
approved bPlan preparhe Region.
teps in a, hshall issue roject for Fu
y Coordinaty complete
d for authoried and all pa
ppraisal andbe considerefied by the o
m the Resideof Way Man
visions whicmpacts andsary reques
sition and re
ce and obta
on.
field.
s
e for the oby under Fu
on can proc09. Steps i
scriptions;
y FHWA; red (7-b Stu
have been ma Form 462unctions 31
Ja
tor shall dein accorda
ization untilarties agree
d acquisitioed for approffice initiatent Engineenager, and
ch necessitd can resulsts for cond
elocation
ain ROW pla
bligation of rnction 3114
ceed to the nclude:
udy); and
met, the Rig2, Right of W111, Functio
anuary 31, 2
etermine ance with th
l after the Re as to the
on, design roval by ROting the rever, Region the Region
tate changet in
ditional righ
an
right of way4. The folloacquisition
ght of Way Way Plan on 3109, or
2013
he
Right right
OW ision
n
es to
t of
y owing
or
r
January 7.01.05
1. Voto
2. Aocc
3. A
4. Tath
5. T
6. C
7. C
8. C
9. C
7.01.06
1. Cs
ab
2. G
3. L1
4. Fp
5. MeRcso
6. Pto
7. Aec
y 31, 2013
Value F
Value findingf way purcho $25,000.
Appraisals pver $10,00ircumstancompensatio
Appraisal re
The Owner ippraisal is hat will be p
The Owner m
CDOT review
CDOT review
CDOT review
CDOT Issue
Acquisi
CDOT will mhall not be
. CDOT’s
. CDOT’s
Good faith n
ast written 0 days to re
Final offer ofroperty own
Memorandustablished
Resident Enonstructiono that the pwners, suc
Permits muso existing a
Administrativstimate of condemnatio
indings an
gs (Waiver hases value
prepared by0 and comp
ces, a valueons up to $
quirements
is notified oCDOT’s ap
paid for by C
may accom
ws and app
w appraise
ws the own
es an amen
tion Proce
make a promless than:
review appValue Find
negotiations
offer madeeview it.
f settlemenner’s review
m of Agreein a written
ngineer for in project enproject engich as fence-
st be obtainccesses m
ve settlemecompensaton proceed
nd Apprais
Valuationsed up to $1
y a CDOT qplicated acq
e finding ma25,000.
s apply to b
of the statutppraisal andCDOT.
mpany CDO
proves of C
r issues a d
ner’s apprai
nded determ
ess for Par
mpt written
praiser’s deting determ
s begin and
e, then the p
nt is made aw.
ement - Anyn Memorandinclusion ingineer in thneer is fully-type gates
ned by propade by the
ent: This is ion (FMV),
ding.
7-5
als
s) are prepa0,000 and
qualified apquisitions uay be subst
both CDOT
tory right tod the secon
OT’s apprais
CDOT’s app
determinati
isal.
mination of
cels and E
offer to the
terminationination.
d require a m
property ow
and requires
y commitmedum of Agre the plans.
he Residency aware of a
s, excess di
perty ownerproperty ow
any settlemreached pr
ared by a rigin certain li
praiser areunder $10,0tituted for a
and the ow
o obtain a send appraisa
ser on inspe
praisal.
on of Fair M
Fair Marke
Easements
e Landowne
n of Fair Ma
minimum o
wner must b
s a minimu
ents to the reement and The ROWcy should cany commirt, or movin
rs for all newwner.
ment in excerior to filing
Right of W
ght of way imited circu
e required fo000. In certan appraisal
wner’s appra
econd appral is the own
ection.
Market Valu
t Value, if w
er. The amo
arket Value;
f 30 days to
be afforded
um of 10 da
property owd be comm
W agent andcoordinate witments mang a tree.
w accesses
ess of CDO a parcel fo
Way and Uti
agent for riumstances,
or acquisitioain limited l, for
aisals.
raisal. The ner’s appra
ue (FMV).
warranted.
ount of the
; or
o complete
a minimum
ays for the
wners mustmunicated tod the with each ode to prope
s and chang
OT’s approvor a
ilities
ght up
ons
first aisal
offer
.
m of
t be o the
other erty
ges
ved
Right of
8. Oriod
9. Po
10. Sthotho
11. Cu
12. Haathrithahis
13. Vsupa
14. Loa
7.01.07
1. RCT
2. Rth
3. Nois
4. Rin
f Way and U
Owner retenght of way.wner to retetermined
Payment: Par the Court
Summary sthe amount f the acquishat an owneffer.
Condemnatip to three m
Hearing for cquiring pacquisition ohe acquiringghts. Very heir propertrgued and earing, the
s available t
Valuation Trettlement renresolved gossession nd
egal Settlef compensafter a cond
Relocat
Region RighCompletion Transportati
Region Righhe relocatio
Notices to vaffer to acqu
ssued as of
Region Righnventory pe
Utilities
ntion of imp. Upon requain improvesalvage va
ayment mufor legal po
tatement of establishedsition offer. er can mak
ion – filed bmonths for
Immediate arty’s opporof the propeg entity winoftern, the ty. The subdecided byfull amoun
to the prope
rial – while eached aftego to a valuhearing, the
ment: This ation (FMVemnation a
ion
ht of Way Uof this planon Director
ht of Way Uon program
acate are isuire the reaf closing or
ht of Way Uersonal prop
provementsuest by an oements thelue.
st be receivossession t
f elements od by CDOT
The statemke a reason
by the Attoran Immedia
Possessionrtunity to proerty rights snning “immeproperty ow
bsequent vay the Court nt offered foerty owner;
almost all fer the Immeuation trial. e valuation
is any settl), reached
action is file
Unit will comn is requiredr or his auth
Unit will mee.
ssued: Initial estate inteupon obtai
Unit will inspperty to be
7-6
: CDOT acqowner, at Cy made tha
ved either bto be obtain
of compensas just com
ment must sable judgm
rney Generaate Posses
n – this shoovide a val
sought. Thisediate posswners havealuation triaor jury. Aft
or the prope;
filed condemediate Poss Scheduledtrial proces
lement in eby the lega
ed with the c
mplete an Acd before FMhorized des
et with prop
al 90-day nerests and tning posse
pect the aremoved, and
quires all reCDOT’s discat were acq
by the propned (see nu
sation: Thismpensationset forth ad
ment concer
al’s Office –ssion hearin
ort hearing id public tras hearing asession” of te a higher oal is the plater the immerty that wa
mnation cassession head months ass can go o
xcess of Cal representcourt as no
cquisition SMV’s can besignee (e.g.
perty owner
otice issuethe final 30
ession.
ea being acd present r
Ja
ealty within cretion, it muired at CD
perty ownerumber 12 b
s is a writtenn, summarizdequate inforning the am
– can take ng to be sch
(1/2 day oransportatiolmost alwathe needed
opinion as toce for the v
mediate possas in escrow
ses are resaring, casefter the immon for mont
DOT’s apptative (attor
oted in num
Stage Reloce approved . Region RO
rs and tena
d at the sam0-day notice
cquired (prorelocation b
anuary 31, 2
a required may permit aDOT’s
, escrow agelow).
n statemenzing the basormation somount of the
a couple wheduled;
r less) is then purpose fys results i
d property o the valuevalue to be session
w with the C
solved in a s that rema
mediate ths or years
roved estimrney) to CDber 12 abo
cation Planby the Reg
OW Manag
nts to expla
me time ase to vacate
operty), benefit eligib
2013
an
gent
t of sis o e
eeks
e for n
e of
Court
ain
s;
mate DOT
ve.
. gion ger).
ain
s the is
bility.
January
Ra
5. Ap
6. Rae
7.01.08
1. E
2. D
7.01.09
1. ACaaCrethc
7.01.10
1. BHaws
2. OcMACMMmfomalo
y 31, 2013
Region Righnd replacem
Advisory serroperty own
Region Righnd arrangeasement.
Property
Environmen
Demolition,
Project
All federal-aCode, and th
id projects.ssistance;
CDOT to beequirementhe requiremontain the r
Right of
Before any fHighway Ad
cquired andwhat action pecification
On all projeclearance le
Manager to AdministratioConditional Manager, buManager. Fomust receiveorwardit to
must monitopplicable s
ocal public a
ht of Way pement costs
rvices assisners and te
ht of Way Ue for moving
y Managem
tal inspecti
if not perfor
Manageme
id projects he FHWA m. This includright of way reimbursets must be m
ments set forequiremen
f Way Clea
federal-aid ministrationd relocationis being ca
n must be in
cts under thetters will bethe Resideon and the Right of Waut require thor right of we a certificaRight of Wa
or the acquitate and fedagency. Aft
ersonnel wwith affect
stance: Regenants in ob
Unit will provg all person
ment
on and aba
rmed by CD
ent
must meetmust reviewdes actionsy acquisitiod for eligiblmet. Reimb
orth in the “Unts with whi
arance of P
project cann requires an carried ourried out to
ncluded in t
he jurisdictioe presentednt EngineeRight of W
ay clearanche approvaway clearanation clearaay Programsition procederal laws, ter all the n
7-7
ill discuss ied landown
gion Right obtaining alte
vide applicanal property
atement.
DOT’s cont
the requirew and appros related to:n; and plane project co
bursement fUniform Acch the acqu
Projects for
n be advertia letter certut. All excepo clear the pthe bid pac
on of CDOTd in writing er with a cop
Way Programces shall bel of the CD
nce on all lonce letter fr
m Manager ess in sufficrules, and ecessary d
ssues suchners and te
of Way Uniternate facil
able relocaty from any l
tractor.
ements of Tove selecte: public heans, specificaosts by thefor eligible
ct.” Title II auiring agen
r Construc
ised for contifying that aptions mustproject and kage.
T procedurby the Regpy to the Fem in Projecte written byOT Project
ocal agencyrom the locin Project Dcient depth regulations
documentat
Right of W
h as estimaenants.
t will assist ities.
tion benefitand acquis
Title 23, Uned state actiarings; relocations, and FHWA, ceproject cos
and Title III ncy must co
ction
nstruction, tall right of wt be stated a condition
res, all non-gion Right oederal Hight Developm
y the Regiont Developmy projects, tcal public agDevelopme
to ensure ts were adhetion has bee
Way and Uti
ate of prope
displaced
ts to displacsition or
ited Statesions on fedcation estimates.
ertain sts is basedof the Act
omply.
the Federaway has bealong with
nal ROW
-conditionaof Way hway
ment. n Right of Went Branchthe Region gency and nt. The Regthat all ered to by ten received
ilities
erty
cee
eral-
For
d on
l en
l
Way h
gion
the d,
Right of
thc
3. Creafe
4. Cmcinreains
Addition1. CFR2. CDO3. Fede4. FHW5. Fifth 6. ASTM
Envir7. ASTM
Envir8. For f
http:/
f Way and U
he Region Rertification
CDOT has oeal propertycquisitions ederal laws
CDOT has tmunicipal, oonsultants
ndividuals mequired by fssure comp
nforming theanctions in
nal RefereR 23, Part 71OT Right of eral-aid Pol
WA Right of Amendme
M E1527 – ronmental SM E1903 – ronmental Sforms, see C//www.colo
Utilities
Right of Waacceptance
overall respy on federaand dispos and regula
he authorityr local publto carry ou
must complfederal regpliance withese organizcases of m
nces: 10.201 throWay Operaicy Guide Way Projent, U.S. Co05 Standa
Site Assess11 Standa
Site AssessCDOT on-liradodot.info
ay Managere procedure
ponsibility foal-aid projecsals by CDOations.
y to enter inlic land acqt federal rey with the pulations to h state and zations of a
material non
ough 713.30ations Manu
ct Developonstitution rd Practicesment Procrd Practicesment Procine forms lio/library/for
7-8
r will issue e.
or the acqucts. This resOT are mad
nto written aquisition orggulations. T
policies andmonitor reafederal law
all such reqn-complianc
08, Right ofual
ment Guide
e for Environcess e for Environcess brary rms
a clearance
isition, mansponsibility de in comp
agreementganizations The organizd practices al property w. CDOT is uirements ace.
f Way issue
e
nmental Sit
nmental Sit
Ja
e letter und
nagement, includes aliance with
ts with otheor with priv
zations, firmof CDOT. Cacquisitionalso respo
and for imp
es
te Assessm
te Assessm
anuary 31, 2
der the
and disposssuring thastate and
r state, couvate ms, or CDOT is activities to
onsible for posing
ments: Phas
ments: Phas
2013
sal of at
unty,
o
se I
se II
January
7.02
Permits requiredobtainedthe authService,the NatioState Diowned bInstitutioDivision
For highabove-reeasemeRight of for the reconcernthe requ
The aboeasemeconstrucsurveyinetc. for fin a memActivitiesColoradthe Proje
The ResRight of Environmto obtainThe RegclearancProject D
y 31, 2013
PERMLAND
or other agd to do workd from othehority of the United Staonal Parks vision of W
by other staons, Depart
of State Bu
hway constreferenced ant, or otherWay Manaequired docs and expe
uest, or ask
ove-referencnt deed, prction can beng, and relafederal landmorandum s Affecting o.” A currenect Develop
sident EnginWay Mana
mental Mann the speciagion Right oces and subDevelopme
ITS REQ
greements ak outside thr governmeUnited Sta
ates BureauService, th
Wildlife, and ate agencietment of Miuildings in t
ruction workagencies, thr document ager and thecument from
ectations. Tthat it be re
ced agenciroperty granegin; this inated work. Rds (Bureau of understathe State Tnt copy canpment Bran
neer is respager, and enager, or boal use permof Way Manbmitting theent to make
QUIRED
are requiredhe right of went entities.ates Bureauu of Indian Ahe State of C
State Diviss such as tlitary Affairsthe Departm
k to be perfhe agreemeis required
e Right of Wm the pertinhe agency evised.
es require tnt, or other ncludes envRequiremenof Land Ma
anding titledTransportatn be obtainench.
ponsible forither the Reoth, when a
mit, highwaynager is rese necessarye application
7-9
TO WO
d wheneveway or ease. Permit areu of Land MAffairs, UniColorado Bsion of Parkhe Departms, or State ment of Gen
formed on pent of that a
d. The ResidWay Progranent agencymay issue
their approvdocument
vironmentalnts, roles, aanagementd “Memoranion Systemed from the
r initiating aegion Utilityapplicable, ty easementsponsible foy information for access
ORK ON
r the Depaement area eas include
Managemenited States
Board of Lanks and Outdment of CorPatrol, is usneral Supp
property thaagency by sdent Enginam in Projey after consthe permit
val, by spebefore any clearances
authorities, t and Foresndum of Un
m and Publice Environme
and coordiny Engineer,to provide tt deed, granor securing on to the Ris to state a
Right of W
GOVER
rtment or athat has be property o
nt, United SBureau of nd Commisdoor Recrerrections, Dsually handort Service
at is ownedspecial useeer, througct Developsidering thaor easeme
cial use pey work relates, utility reloplanning, c
st Service) anderstandinc Lands in tental Progr
nating with t the Regionthe necessnt, or other the right ofght of Way
and federal
Way and Uti
RNMENT
a Contractoreen previou
owned or unStates ForesReclamatio
ssioners, thation. Prop
Department dled by the s.
d by any of e permit, gh the Regioment, will aat agency’sent, turn dow
ermit, highwed to ocations, coordinationare describng Related the State orams office
the Region n Planning/ary informa
r document.f way
y Program inlands.
ilities
T
r is usly nder st on, he perty
of
the
on apply s wn
way
n, ed to f in
/ ation .
n
Right of Necessadocume
7.02.01
7.02.01.
Right of to the St
1. S
2. H
3. T
4. L
7.02.02
Right of highlightof Way P
1. Tth
2. TsF
The Regissuance
Please rUSFS, aprocess
f Way and U
ary informants.
SPECIA
.01 State
Way Progrtate Board
State Land B
Half-sized p
The determi
egal descri
BUREAFEDERA
way plan sted or crossProgram in
The applicathat owns th
The Highwaignatures o
FHWA for fin
gion Right oe of the lett
refer to the and BLM wh
described
Utilities
tion include
AL USE PER
e of Colora
ram personof Land Co
Board appli
lan sheet s
nation of fa
iption of the
U OF LANDAL PROPE
sheets uponshatched aProject De
tion to FHWhe property.
y Easemenof the Chief nal executio
of Way Manter of conse
most recenhich outlineabove.
es the plans
RMITS
ado Land (L
nnel in Projeommissione
ication form
showing the
air market v
e parcels in
D MANAGEERTY
n which there prepared
evelopment
WA, which is.
nt Deed witEngineer a
on.
nager clearent by the o
nt Interagenes the roles
7-10
s, appraisa
Land Board
ect Developers, which in
m
e State Land
value and va
cluding a c
EMENT, FO
e parcels and by the Reuses these
s reviewed
h stipulatioand Chief C
rs the right oowner or ag
ncy Agreems and respo
ls, and righ
d)
pment makencludes the
d Board pa
alue finding
copy in elec
OREST SE
nd easemenegion Survee maps to p
and then fo
ns, which isClerk before
of way for cgency.
ments betweonsibilities o
Ja
ht of way ac
e the applice following m
arcels
g (or appra
ctronic form
ERVICE, OR
nts to be acey Coordinaprepare the
orwarded to
s forwardede being sub
construction
een CDOTof each age
anuary 31, 2
cquisition
cation direcmaterial:
isal)
mat
R OTHER
cquired areator. The Re following:
o the agenc
d for the bmitted to
n following
, FHWA, ency in the
2013
ctly
ight
cy
the
January Addition1. 23 C2. CDO3. CDO4. Mem
Mana5. CRS6. CRS
Land7. CRS
Syste
y 31, 2013
nal RefereCFR 660A, SOT ROW MaOT Survey Mmorandum o
agement, AS 38-50-101S 38-51-101d Surveys aS 38-52-101em
nces: Special Proanual, ChapManual of UnderstaAugust-Sep ff, Survey ff, Survey
and Plats ff, Survey
ograms, Forpter 2
anding, Unitptember 199
Plats and MPlats and M
Plats and M
7-11
rest Highwa
ted States F95 Monument Monument
Monument
ays
Forest Serv
Records –Records -
Records - C
Right of W
vice and Bu
General PrMinimum S
Colorado C
Way and Uti
ureau of La
rovisions Standards fo
Coordinate
ilities
nd
or
Right of
7.03
CDOT hmay be utilities o
1. A
2. Ru
3. Em
4. Cs
A utility or distribcrude pror any oCFR Pa
CRS 38laws andhighway18 CDOto or witfacilitatehas a prcost of rColoradsystemsshall be
Prior to issue a Construcompanand Esti
The utilitprojects letter is
f Way and U
UTILIT
has establisimpacted bor coordina
A utility may
Road constrpgrade exis
Existing unsmitigated du
Certain non-olution.
is a privatebuting commroducts, waother similarrt 645.105
-5-101, Emd Constitutiy right of wa
OT Utility Achin the high
e constructioroperty interelocating uo or abuttin
s or on the ia cost of h
advertisemUtility Clearction Authoies involvedimate packa
ty clearancwith FHWA
directed to
Utilities
TY INVO
shed procedby a projectte construc
y conflict wit
ruction maysting ones.
safe or hazauring constr
-aesthetic v
or publiclymunicationsater, steam,r type of coUtility Relo
minent Domaional provisay, providedccommodathway right oon is normarest in their
utility facilitieng landowninterstate sighway con
ment of any rance in ac
orization. Thd with the page or satis
ce letter is dA oversightthe Reside
OLVEME
dures for co. Numerous
ction around
th proposed
y provide a
ardous condruction.
visual impac
y owned lines, cable tele, waste, sto
ommodity wocations, Ad
ain Act; CRsions give ud they meetion Code).of way. Relally accompr current loces owned ber on the feystem, incl
nstruction.”
constructioccordance whis clearancproject havesfactorily re
directed to tt. On projecent Enginee
7-12
NT
oordinating s conditionsd utilities, s
d construct
convenient
ditions may
cts may be
e, facility orevision, pow
ormwater nowhich directldjustments,
RS 43-1-225utilities the rt CDOT’s eAs a resultocation or
plished at thcation. Pursby any goveederal-aid puding exten
on project, twith 23 CFRce certifies e been addesolved.
the Federalcts where Cer.
with utility s result in t
such as:
tion.
t opportunit
y easily and
replaced w
r system forwer, electriot connectely or indirec and Reimb
5, Transporright to conestablished t, many utilimodificatiohe utilities’suant to 43ernmental sprimary or snsions there
he Region R Part 635.that all con
dressed in t
l Highway ACDOT has o
Ja
companiesthe need to
ty to place n
d economic
with a more
r producingicity, light, hed with highctly serves tbursement,
rtation Act; nstruct their
criteria (seities are locn of such uexpense un
3-1-225(2)(bsubdivision secondary oeof within u
Utility Engi309(b), Phy
nflicts with the Plans, S
Administratoversight, th
anuary 31, 2
s when utilitrelocate
new utilities
cally be
e acceptable
g, transmittiheat, gas, ohway drainathe public [, Definitions
and other slines within
ee 2CCR 60cated adjacutilities to nless the ub), C.R.S.: “of the stateor secondaurban areas
neer must ysical the utility Specificatio
ion (FHWAhe clearanc
2013
ties
s or
e
ng, oil, age, [23 s].
state n 01-cent
tility “The e of
ary s,
ns
A) on ce
January The Regaffected
The Reg
1. Id
2. Id
3. C
4. N
5. D
6. Is
7. P
The Res
1. Eap
2. Inn
3. Ep
The Heafollowing
1. A
2. A
3. A
Utilities utility relfederal-aa phaseof FinanObligatioobtain tiby OFM
Agreemarea, or utility ph
y 31, 2013
gion Utility E by the proj
gion Utility E
dentifying, v
dentifying a
Coordinating
Negotiating
Drafting proj
ssuing proje
Processing u
sident Engin
Ensure that ccurately sackage.
n consultatieeded to ve
Ensure that roperly sco
adquarters g:
Advises the
Assists with
Assists with
phase authlocation woaid project f start date
ncial Managon Plan, whmely authoB.
ents for utilelectric pow
hase costs,
Engineer isject.
Engineer’s
verifying, an
and verifying
g necessary
necessary
ject utility s
ect utility cle
utility billing
neer is resp
existing utihown and i
on with theerify utility c
any utility ioped, progra
Utility Unit
Resident E
developing
obtaining u
horization (fork for whicfunds. The and estima
gement andhich it then orization, the
lity serviceswer to a ligand therefo
s the liaison
duties inclu
nd locating
g utility con
y utility relo
utility agree
specification
earance.
gs.
ponsible to:
lity lines anidentified in
e Region Utconflicts.
nvolvemenammed, bu
in the Safe
Engineer or
g or process
utilities auth
function 398h the utility region mus
ated phase d Budget (O
submits to e Region m
s to the projhting systeore do not r
7-13
n between t
ude, but are
known utili
nflicts.
ocations.
ements and
ns.
:
nd any utilityn the Plans,
tility Engine
t, includingudgeted, an
ety and Traf
r Region Ut
sing utility a
horizations
88) is requiowner will
st initiate thcosts in the
OFMB) will cFHWA for
must meet th
ject site, suem, are trearequire utili
he Residen
e not limited
ities within
d permits.
y relocation, Specificat
eer, make fu
g utility phasnd authorize
ffic Enginee
ility Engine
agreements
as needed
ired prior tobe directly
he authorizae budgetingcompile thisphase authhe submiss
uch as wateated as conty phase au
Right of W
nt Engineer
d to:
project limi
n requiremetions, and E
urther inves
ses of worked.
ering Branc
eer on utility
s.
.
o incurring creimbursed
ation proceg data systes data in itshorization asion deadlin
er and sewestruction, rauthorization
Way and Uti
r and all util
its.
ents are Estimate
stigations a
k (see below
ch does the
y issues.
costs on and out of
ess by indicaem. The Ofs Quarterly approval. Tones specifie
er to a rest ather than n.
ilities
lities
as
w) is
ny
ating ffice
o ed
Right of Utility phthe Contmeans oconstruc
Utility re
1. Ath
2. Ainth
For non-letter of coordina
In someeconomthe highowner mreimburs
A Form cover alinclude atime con
The utilit
1. A
2. W
3. If
4. C
5. U
Utility cle
1. Tfo
2. Th
f Way and U
hase authortractor on tof a plan forction phase
elocations a
A Form 690he work and
A Form 691ncorporatedhe utility ow
-reimbursabunderstand
ation requir
instances,ical to haveway contra
may enter ase the proje
333, Utility l relocationall necessanvenient to
ty clearanc
A list of invo
Whether the
f at project e
Contract forc
Utility specif
earance ac
The Region or utility inv
The Region ave facilitie
Utilities
rization is ahe utility owrce accoun
e costs.
at project ex
, Standard d be reimbu
, Contractod into the hiwner’s beha
ble utility reding for the ements, an
CDOT ande utility woract and perfn agreemeect.
Permit, or work. The
ary terms anand in coor
ce letter sho
olved utilitie
e work will b
expense, ty
ce account
fication atta
ctivities inclu
Utilities Enolvement.
Utilities Enes within the
also not reqwner’s behat item. In e
xpense will
Utility Agreursed by CD
or Adjusted ighway con
alf.
elocations, Cagreed-up
nd the utility
d the utility rk that is theformed by tnt for CDO
a Form 128permit may
nd conditionrdination w
ould include
s
be performe
ype of agre
work if any
ached, when
ude:
ngineer atte
ngineer invee project lim
7-14
quired for utalf, or coordither case,
be docume
eement, if thDOT; or
Utility Agrentract and p
CDOT and pon work, thy's responsi
owner maye owner’s rehe ContracT to perform
84, Utility Ry incorporans for the uith the high
e, at a minim
ed at projec
ement and
y
n required
ends the sco
estigates anmits.
tility work thdinated throsuch expen
ented by:
he owner ha
eement, if thperformed b
the utility ohe timeframibility for co
y find it to besponsibilit
ctor. In suchm the work
Relocation Pate any relautility work thway projec
mum:
ct expense
estimated
oping meet
nd identifies
Ja
hat will be pough that Cnses are tre
as or will ha
he work wilby CDOT’s
owner shoume for composts.
be more effity (cost) inch cases, CD
k and for the
Permit, shated agreemto be accomct.
cost
ting to asse
s all utility o
anuary 31, 2
performed bContractor beated as
ave perform
l be Contractor
uld execute pletion,
cient or corporated DOT and the owner to
ll be issuedment and shmplished at
ess the pote
owners that
2013
by by
med
on
a
into he
d to hall a
ential
t
January
3. AEe
4. Tpoem
5. TcIn
6. IfUaaidlin
7. Tp
8. Ifow
9. TCnaCfu
10. TnPPfo
11. Tre
12. Tbp
y 31, 2013
After the preEngineer co
xisting utilit
The Residenreliminary pr other avalectromagn
map data fo
The Region onducts a Unspection R
f necessaryUtilities Eng
s pot holings non-destr
dentify and nes.
The Residenroject plans
f the utility mf reimburse
with Statewi
The Region Contractor-A
ecessary togreements
Controller, ourther proce
The CDOT Hecessary, a
Proceed andProcuremenor approval
The Region eimbursable
The Region oth with utiermits as o
eliminary Fontacts the uties.
nt Engineerplans, usingilable data.
netic detectr buried util
Utilities EnUtility Field
Review, to v
y to verify coineer and Rg. At criticaructive vacudetermine
nt Engineers.
must relocaement basede Utilities
Utilities EnAdjusted Uto cover the requiring a
or a combinessing.
Headquarteassembles d distributesnt reviews th
of the Chie
Utilities Ene utility relo
Utilities Enlity clearan
outlined ear
orm 463, Deutility owne
r plots existg base map. Subsurfacion methodlity lines.
ngineer furnInspection
verify existin
onflict or to Resident Enl locations, uum excavthe precise
r incorporat
ate, the Reged on state
Engineer a
ngineer negtility Agreemutility work
approval byation there
ers Utilities the executes the execuhe agreemeef Engineer
ngineer obtaocation requ
ngineer furnce and spe
rlier in this s
7-15
esign Dataers for base
ting utilitiesps, survey uce utility engds, should b
nishes prelimReview, in
ng utility lin
develop rengineer willsubsurfaceation metho
e horizontal
tes all nece
gion Utilitiesor federal l
as needed.
otiates the ment, or othk. The Regiy the Chief Eof to Headq
unit verifiesed agreemeuted agreement for comr and CDOT
ains the utiluirements.
nishes the Fecification, asection.
, has been maps or o
as accuratutility locategineering tebe used to v
minary plann coordinatines and ide
elocation re arrange fue utility engods should and vertica
essary reloc
s Engineer aws or reg
Standard Uher form of on Utilities Engineer, Aquarters Ut
s utility phaent packagment packa
mpliance, anT Controlle
lity's concu
FHWA, the and coordin
Right of W
issued, thether inform
tely as posses as markeechniques, verify or su
ns to utility on with thentify potent
equirementsurther invesgineering te be used toal location o
cation detai
determinesulations, in
Utility AgreeagreementEngineer t
Attorney Getilities unit f
ase authorizges, issues ages after Hnd routes thr.
rrence on a
Resident Enates any n
Way and Uti
e Region Utation on
sible onto ed in the fiesuch as pplement b
owners ande project Fietial conflicts
s, the Regiostigations, schniques s
o visually of buried ut
ils into the f
s the eligibiconsultatio
ement, t as may beransmits eneral, for review a
zation statuthe Notice
Headquartehe agreeme
all non-
Engineer, ornecessary u
ilities
tility
eld,
base
d eld s.
on such such
tility
final
ility on
e
and
us as to
ers ent
r utility
Right of Addition1. AAS2. AAS3. AAS4. AAS5. Prog
Sixth6. High7. USC
AcceFacil
8. CDOSyste
9. CDO(DSR
10. CFR11. CDO12. See
form
f Way and U
nal RefereHTO PolicyHTO GuideHTO PolicyHTO Road
gram Guideh Edition, Jaway/Utility
C 23 Sectioness to Rightlities
OT Policy Dem ROW
OT ProceduR)
R 23 Part 63OT Utility Co
http://wwws
Utilities
nces: y on Geomee for Accomy on the Acside Design, Relocatioanuary 200Guide, Pub
n109(l), Stats-of-Way -
irective 390
ral Directiv
35C, Physicode .coloradodo
etric Designmmodating U
commodatin Guide n and Acco3
blication Noandards; Se
Interstate
0.0, Accom
e 512.1, Pr
cal Construc
ot.info/busin
7-16
n of HighwaUtilities withion of Utiliti
ommodation
o. FHWA-SAection 111, System; Se
modation o
roject Scop
ction Autho
ness/permi
ays and Strhin Highwaes Within F
n on Federa
A-93-049, JAgreemen
ection123, R
of Utilities W
ing and the
orization
ts/utilitiessp
Ja
reets ay Right of WFreeway Ri
al-Aid High
June 1993 ts Relating Relocation
Within State
e Design Sc
pecialuse fo
anuary 31, 2
Way ght-of-Way
way Projec
to Use of aof Utility
e Highway
coping Rev
or current
2013
y
cts,
and
view
January
7.04
This secfacilities
Work wicontract
1. A(Rcuthgsfa
2. Tcc NTRnpit
3. Frefe(sreinthnbRreNM
When thrailroad railroad Contract
y 31, 2013
RAILR
ction prescr by CDOT
thin the railtor involves
As early in thRPM) and goordinate wnexpected,hey not be civen. Whilemoother pracilitate the
The RPM wiopies of theharge for p
NOTE: Plan rTask Order isRPM is advis
ecessary parepare a Puready by the
For soil samequire the aees. Proof osee note beequired purnformation fheir websiteecessary toe purchase
Requistion fequired doc
NOTE: DocumManagement
he Contractcompany’swhich inclutor’s operat
ROAD IN
ribes procedcontractors
lroad right o the followi
he processget his inpuwith the Res, railroad iscontacted d
e this may srocess since project and
ill advise the planned wlan review
review servicssued undersed that suchaperwork for rchase Reque time the T
mpling, mainappropriateof insuranceelow). It is nrchase evenfor the two es. It is veryo acquire thed, the Resifor the requcuments bementation fot – they are f
tor is requirs right of waudes obtaintions on be
NVOLVE
dures for ads or railroad
of way, wheng prelimin
s as possiblut and guidasident Engisues. Both directly by pseem like ae the RPMd generally
he railroad owork at the services.
ces and/or pr the terms oh services arthe Task Or
uisition for thask Order is
ntenance, d right of ene, whether not uncommn though Cmain Class
y important he needed ddent Engineired amoun
efore the raor CDOT selffamiliar with
ed to perfoay, the Coning railroad
ehalf of the
7-17
MENT
dvancing pd forces.
ether by CDnary steps:
e, contact tance on theneer to devUnion Pac
project persn inconvenhas additio
y has a good
of the penddesign leve
preliminary eof the masterre needed, hrder. The Rehe amount os ready for p
demolition, otry documefor CDOT o
mon for railrDOT is selfs 1 railroadsthat the Re
documentseer will be rent to be issuilroad will gf-insurance the railroad
rm work ontractor mus
d-highway irailroad com
rojects invo
DOT person
the Railroade project reqvelop soluticific and BNsonnel withience, it ge
onal resourcd relationsh
ing project el plan stag
engineering sr agreementhe will beginesident Engiof the PE (usprocessing b
or construcentation aloor a Contraroad-speciff-insured. Ms in Coloraesident Engs. If railroadequired to pued a checgrant a rightcan be obta requiremen
n railroad fast obtain a rnsurance pmpany, as
Right of W
olving work
nnel or by a
d Program quirementsions for exp
NSF have reout prior pe
enerally resces and infhip with the
and providge. The railr
services aret with the rain the processineer will besually $20,00y HQ Purch
ction the raiong with coractor will alsfic insurancMost of the do will be agineer do th
d specific inprepare a Pk to send int of entry.
ained throughnts.
acilities or wright of entrprotection fostipulated i
Way and Uti
k on railroad
a CDOT
Manager s. The RPMpected, andequested thermission bults in a formation toe railroad.
de them withroad will
e initiated vialroad. Once s of acquirin required to 00.00) and hasing.
lroad will rrespondingso be requice to be a contact
available onhe researchsurance mu
Purchase n with the
h HQ Risk
within the ry from the or the n the railro
ilities
d
M will d hat being
o
h
a a the g the
have
g red
n h ust
ad
Right of agreemecrossingway.
An agrewill alter
When a following
1. Twarain
2. Traa
3. IfawN
4. Tfieth
5. TreTare
6. TreCCitPE
If there arailroad,to do soas late p
f Way and U
ent. The rags of railroa
ement betwr an existing
highway prg documen
The Residenwork and ide
ttend, e.g. ailroad will ncluding es
The Residenailroad encrnd highway
f the railroany costs to
will coordinaNOTE: this p
The RPM prnal agreemxecuted aghe Controlle
The RPM prequired, su
The applicatlter the croesponsible
The plans anelated to th
Contractor’sContractor toself and for
Protective LEvidence of
are charges the approp expeditiou
payment fee
Utilities
ilroad compad right of w
ween the rag railroad fa
roject involvtation and p
nt Engineerentify the imCDOT desdevelop a ctimating the
nt Engineerroachmentsy, and subm
d-highway the railroa
ate with the process is s
repares andment, includgreement iser.
repares andch as at-gration is not nssing, i.e., for this act
nd specificae railroad w
s Right-of-Eo provide pr any subcoiability and the covera
s during copriate arran
usly. Late paes and may
pany shall away or work
ailroad and acility or tha
ves work oprocedures
r holds a fiempacts to thign, railroadcost estimae cost of re
r develops s, defines cmits plans fo
agency agrd from fedeRPM to ob
seldom use
d negotiatesing a railroa
s signed by
d submits aade railroadnecessary fbridge overivity.
ations needwork, e.g. cEntry from thproof of Pubontractors. T
Property Dage shall be
nstruction fngements sayment of ry result in d
7-18
also be conk that encro
the state isat will encro
n railroad ps are usually
eld diagnoshe railroad. d track fore
ate for any rquired railro
project planconstructionor acceptan
reement wieral-aid highbtain federaed.
s a draft agad estimateall involved
a Public Utild crossingsfor minor rarlays. For lo
d to detail aoordinate rhe railroad.blic LiabilityThe Contra
Damage Inse furnished
for which thhould be mrailroad billidelayed pro
ntacted for woaches upon
s usually reqoach on rail
property or y necessar
stic meetingAll approp
eman, signarequired wooad flaggin
ns that depn responsibnce by the
ll provide fohway funds
al authoriza
greement ae, for approd parties be
lities Comms and overpailroad encrocal agency
all the requirailroad flag. The Right-
y and Propeactor shall asurance on to CDOT a
he project wmade with things will inc
ocessing of
Ja
work on gran the railroa
quired on alroad right o
a railroad cry:
g to describriate agenc
al foreman, ork by the rng.
ict and desbilities betwrailroad thr
or direct reis, the Residation (functio
nd ultimateoval by the refore being
mission apppasses or uroachmentsy projects,
rements of gging and o-of-Entry re
erty Damagalso obtain behalf of th
and to the ra
will be billedhe Region bcur additionother pape
anuary 31, 2
ade-separaad's right of
all projects tof way.
crossing, th
e the propocies need toetc. The ailroad,
scribe any ween railroarough the R
imbursemedent Engineon 3987).
ely submits railroad. Thapproved b
plication whnderpasses
s that do nothat entity i
f the Contraobtaining a equires the e InsuranceRailroad's he railroad.ailroad.
d by the business of
nal costs, suerwork by th
2013
ated f
that
e
osed o
d RPM.
ent of eer
the he by
en s.
ot s
actor
e for
ffice uch he
January railroad.fees. Thapprova
Railroadcomplexestimate
NOTES:
1. Em
2. Psrere
3. Vaambth
4. FpR
7.04.01
For projerequirem
1. T
2. Ti.to
3. Trast
y 31, 2013
The businhere have bal of projects
d flagging rex. Please coed rate, doc
Early coordimay take up
Projects whihould NOTeviewed anequired to v
Very often, ettached to highway s
moved or buy the railroahis situation
For projects ay 5% of th
RPM on whe
DRAINA
ects that afments:
The railroad
The hydraule., both higo provide th
The hydraulailroad) flowtate this.
ess office seen instancs in anothe
equirementontact the Ccumentation
nation with p to a year o
ich have unT be assumend approvedverify that n
especially ipoles adjactructure the
uried prior tad and cann is therefor
that eliminhe theoreticen this shou
AGE PROJ
ffect drainag
should be
ics report sghway and rhis informat
ics report sw impacts –
should pay ces where
er Region.
ts, for both CDOT Railrn, and sche
the railroador more to o
ndergone raed to be read. Typicallyno changes
n rural areacent to the te demolitiono the comm
n take as lonre of prime
ate an at-gcal structureuld be purs
ECT SPEC
ge upstream
notified as
should inclurailroad miltion.
should also – if no mate
7-19
all invoicesunpaid invo
preconstrucroad Prograeduling proc
d companyobtain clea
ailroad planady for AD a second r were made
as, the railrotracks. When of the strumencementng as 18 mimportance
rade crosse. The Ressued with th
CIAL NOTE
m from a ra
early as po
ude, at a mieposts, etc
assess anderial flow ch
s as quicklyoices in one
ction and cam Coordincedures.
y and with thrances and
n review andjust becaus
review proce.
oad will haven these linucture will rt of work. T
months to ace.
ing, the railsident Enginehe railroads
E:
ailroad, ther
ossible (sco
nimum, croc. The RPM
d evaluate hanges are
Right of W
y as possible Region im
constructionnator for the
he RPM is d a written a
d then are se the plancess by the
ve existing nes follow threquire the his will requccomplish.
lroad may beer should ws.
re are spec
oping phase
oss-referenM can work w
downstreamexpected it
Way and Uti
le to avoid mpacted the
n phases, ae current
critical sincagreement.
later “shelvns were railroad is
signal lineshe tracks ulines be eituire scheduRecognitio
be requiredwork with th
cial
e);
ced locatiowith Hydra
m (i.e., t should cle
ilities
late e
are
ce it
ved”
s nder
ther uling n of
d to he
ns, ulics
early
Right of Addition1. 23 C
Insur2. FHW3. Joint
f Way and U
nal RefereCFR Part 14rance Prote
WA Railroadt BNSF/UP
Utilities
nces: 40I, Reimbuection, and d - Highway
Guidelines
ursement foPart 646B,
y Grade Cros for Grade
7-20
or Railroad Railroad-H
ossing HandSeparation
Work; Part Highway Prdbook
n Projects
Ja
t 646A Railrrojects
anuary 31, 2
road-Highw
2013
way
January 31, 2013 Additional Project Development Considerations
SECTION 8
ADDITIONAL PROJECT DEVELOPMENT
CONSIDERATIONS
Additional Project Development Considerations January 31, 2013
January
8.01
ThroughRequirestandardthe Amedisabiliti
Facility dAccessibADAAG domes, designatadditionsuch as personsreconstr
New facnew highall new fresurfacin the dohttp://wwmemos/0Projectfacilities
If the Re
accessibCoordinwill be d
In consu(Headquand impshould band be ireconstr
y 31, 2013
AMER
h the implemments in Cds to ensurericans withes, includin
design shalbility Guideapplies to pedestrian ted points o, the Residpoles, sign with disabructed park
cilities shall hway projefacilities wilcing or otheocument ADww.colorado/ADA%20Ats%2010-20 shall be ad
esident Engin
bility featureator. All de
documented
ultation withuarters), thelementation
be identifiedncluded in ructed.
RICANS W
mentation oDOT Transe projects o
h Disabilitiesng wheelch
ll be in comelines (ADAsafety rest overpasse
of pedestriaent Engine
ns, and vertilities and ving areas.
meet the cct is constrll accommor means, th
DA Accessiodot.info/buccessibility0-2003%20ddressed.
neer is uncee is requirecisions regd in the proj
h the CDOTe Resident n of all facild in the earthe design
WITH DI
of the provissportation Pon new ands Act (ADAair and limi
mpliance witAAG) or stan
areas, dess, underpa
an concentrer should stical edge dvan accessi
current stanructed. Whodate persohe alterationibility Requusiness/des
y%20Requir0.pdf/ . Duri
ertain aboud, the Resid
arding comject file.
T ADA CoorEngineer wlities in comrly stages o
plans for b
Additional
8-1
ISABILIT
sions of theProjects,” Cd existing trA) and are m
ted-sight us
th the 1991ndards that
signated intess structureration for coseek to elimdrop-offs. Sible parking
dards for pen an exist
ons with disns must meirements insignsupporrements%2ng construc
t whether, dent Engine
mpliance wit
rdinator in twill be respompliance witf design, su
both new fac
Project De
TIES AC
e documentCDOT has eransportatiomade accessers.
Americanst may replaerest pointses, pedestrontrolled ro
minate hazaigning and
g shall be a
persons withting highwaabilities. If eet current n CDOT Trart/policy-20in%20CDction, ADA
or to what eeer will consth ADA Acc
the Center onsible for th the ADAuch as the cilities and
evelopment
CT STAN
t “ADA Accestablished on facilities ssible to pe
s with Disabce the 199s, curb cutsrian ramps, oadway crosards within s
pavement added in new
h disabilitieay is to be ra facility is ADA stand
ansportation
DOT%20Tratemporary
extent, a pasult with thecessibility R
for Equal Oincorporati
A. These reqDesign Scoexisting fac
t Considera
NDARDS
essibility uniform conform wrsons with
bilities Act 1 ADAAG. s with trunc
and ssing. In sidewalk armarking fow and
s whenevereconstructealtered thro
dards providn Projects:
ansportationaccess an
articular e CDOT ADRequiremen
Opportunityng the desiquirementsoping Reviecilities to be
ations
S
with
ated
reas r
er a ed, ough ded
n%2d
DA nts
y ign
ew e
Addition The Resrequireddisabiliti
Addition1. 42 U
19902. 28 C
Gove3. CDO4. Manu5. CDO
Disa6. ADA
Octo7. U.S.
Ame8. Desi9. Ame
nal Project D
sident Engind by CDOT es.
nal RefereUSC, Subch0 CFR Part 35ernment Se
OT M&S Staual on Unifo
OT Policy Dbilities Accessibil
ober 2003. Architecturricans Withigning Sidericans With
Developme
neer will prand federa
nces: hapter 2--Pu
5, Nondiscriervices andard Planform Traffic irective 605
lity Require
ral and Tranh Disabilitiewalks and
h Disabilitie
ent Conside
ovide propeal guidelines
ublic Servic
imination o
ns Control De
5.0 Compre
ments in C
nsportations Act AccesTrails for As Act Acces
erations
8-2
er plans, chs related to
ces (Title II)
n the Basis
evices for Sehensive Ac
DOT & Loc
n Barriers Cssibility Guccess – FHss Board, h
hecklists, sto accommod
), American
s of Disabili
Streets and ccessibility
cal Agency
Compliance uidelines forHWA-HEP-9http://www.a
Ja
tandards, adations for
ns With Disa
ty in State
Highways for Person
Transporta
Board (Accr Buildings 99-006 HEHaccess-boa
anuary 31, 2
and details apersons wi
abilities Act
and Local
(MUTCD)ns with
ation Projec
cess Boardand FacilitiHE/8-99/(5Mard.gov
2013
as ith
t of
cts,
d), ies M)E
January
8.02
Detours existing designework are
Detour dtypical svertical sproperlymitigatio
The desor false
A detourdetour iswithout iconsiderconstrucdrainagedesigneamount
Detours when woprovidedwork doPriorities
1. S
2. A
3. R
4. A
5. E
6. C
7. P
y 31, 2013
DETO
are any tealternate rod to safely ea.
design shousection (e.gsight distan
y designed eon and cons
signer shouwork, espe
r should pros being builimpeding thr running spction activitie is also and accordingof traffic de
should be ork is takingd with a safes not delas for provid
Safety of mo
Adequate co
Reasonable
Adequate ro
Economical
Consideratio
Proper drain
UR DES
mporary rooutes or usand efficien
uld include ., lane widt
nce, clearanend terminastruction tra
ld considerecially when
ovide adeqlt. Adequathe flow of dpeed, barrieies includin
n integral asg to the suremand.
designed sg place nexfe work areaay or impacting a prope
otorists and
onstruction
detour des
oadway cap
detour des
on of vehicl
nage during
SIGN
uting of trafse of modifiently move tr
speed, cleah, superelence, curve rals, surfacinaffic control
r vertical clen utilizing sh
uate area fte space sh
detour trafficer widths, r
ng typical cospect of a drrounding to
so that the mxt to the trava. Construt traffic wheer detour ar
d workers
work area
sign speeds
pacity
sign
es that exc
g constructio
Additional
8-3
ffic off its used lanes onraffic while
ar zone, hoevation andradii, any nng requirem.
earance to ohoulders wh
for the conshould be proc. When plrequired offsonstruction detour desigopography c
motorists pavel way, anction work
enever condre:
s
ceed legal w
on to preve
Project De
sual coursen available providing a
orizontal an shoulder deeded tem
ments, appr
overhead shere cleara
struction woovided for tlanning a dfset to barriesign place
gn. The lenconsidering
ass safely tnd so that carea shoulditions and
weight and
ent hydropla
evelopment
e, includingpavement.
an adequat
d vertical adesign), horporary barrroach ties,
structures sance is ofte
ork around the Contracetour, the ders, and clement. Temngth of detog duration o
through theconstructiond be large economics
height limit
aning
t Considera
g the use ofDetours ar
e construct
alignment, rizontal andrier with environmen
such as bridn less.
which the ctor to workdesigner shear distance
mporary our should bof detour an
e constructin workers aenough thas permit.
tations
ations
f re tion
d
ntal
dges
k hould e to
be nd
on are at
Addition The transmooth speed pclose to designedetour zwarrants
A highercompliancausing speed saccompthe likeliconsiderSection determinReisbec2009 PoCDOT F(http://wzone-sa09_%20
The Resproject ddesign smaintenengineedesignedesign. construcpipes to
Signing Section of the dethe Field
nal Project D
nsitions betwas possibleroperties ofthe originar should an
zone, when s, the detou
r detour desnce with thea crash or hould not blished with ihood of thered. The m3.5 of The ning work zck dated Apolicy MemorForm 568 anwww.colorad
fety/work-z0FINAL.pdf/
sident Engindocumentatshould incluance, remor of record r shall meeIf the detouction, then Rminimize t
and striping4.10 of thisetour desigd Inspection
Developme
ween the roe. It is desif the main r
al speed of tnticipate the
deciding our posted sp
sign speed e lower detendangerin
be used to cregulatory
e drivers’ anaximum spCDOT Roa
zone speed pril 4, 1997, randum on nd reductiododot.info/lizone-safety/view ).
neer is resption, the Fo
ude all propoval, and dishall comp
et all federaur includes Region Hydhe possibili
g for the des manual). n and posten Review to
ent Conside
oadway aligrable to maroadway. Tthe main roe level of mn the detoupeed may b
will increastour postedng highwaycontrol motosigns and enticipating r
peed differeadway Desi
limits is exand shouldWork Zone
on of speedbrary/traffic-mobility/W
ponsible fororm 518, Deper pay itemsposal of th
plete the Fol standardstemporary draulics Engity of overto
etour shouldThe Regio
ed speed, ao allow a pr
erations
8-4
gnment andaintain the lThe detour oadway as iotorist com
ur design spbe lower tha
se the likelispeed can
y workers aorist behavenforcemenreduced spntial and deign Guide sxplained in ad be followee Safety for limits in woc/traffic-ma
WZ-Safety-Im
r scoping aetour Desig
ms for the dhe detour.
orm 518. Os and obtaindetour pipegineer shouopping duri
d be includen's Traffic Eand should roper Traffic
d the detouane width ashould be dis reasonab
mpliance witpeed. Whean the desi
ihood that vn traverse thnd other m
vior, when tnt. The loc
peed in the etails of detshould be foa memo byed. Also ser guidance ork zones nuals-guidemprovment
nd designingn Data, wiletour, incluFor consuln projects wn FHWA coes to allow tuld be consng construc
ed in the TrEngineeringreceive ad
c Control P
Ja
r alignmentand geomedesigned wbly possibleth the reducen safety coign speed.
vehicles thahe work zonotorists. Thhis can be
cation of thedetour shotour designollowed. A y J. Siebels ee the Septon complet
elines/lane-ts_9-25-
ng the detoll be compleuding provisltant or entiwith federa
oncurrence the passagsulted on thction.
raffic Contrg Unit shou
dequate plaPlan to be d
anuary 31, 2
t should beetric design with a speede. The ced speed onsideration
at are not inne without he design more safely
e detour anuld be
n presentedprocedureand W.
tember 25, tion of the
-close-work
our. For proeted. The sions for ty projects,l oversight,with the
ge of flow duhe size of th
rol Plan (seuld be informn sheets afeveloped.
2013
e as
d as
in a n
n
y d
d in for
k-
oper
, the , the
uring he
e med fter
January The AASinformat
For projestreams
Addition1. CDO2. Manu3. CDO4. NCH
High5. For f
http:/
y 31, 2013
SHTO Poliction for mai
ects that re and waterw
nal RefereOT Standardual on Unifo
OT DrainageHRP – Repo
ways forms, see C//www.colo
cy on Geomntenance o
equire constways, refer
nces: d Plan S-63form Traffic e Design Mort 581 – De
CDOT on-liradodot.info
metric Desigof traffic thro
truction of tr to the CDO
30-1 Control De
Manual esign of Co
ine forms lio/library/for
Additional
8-5
gn of Highwough const
temporary dOT Drainag
evices for S
onstruction
brary rms
Project De
ways and Sruction area
drainage dege Design M
Streets and
Work Zone
evelopment
Streets provas.
etour structManual.
Highways
es on High S
t Considera
ides useful
tures over
(MUTCD)
Speed
ations
Addition
8.03
Airway-hand highimprove
Airport f20,000 fabove th
The Resairway-hobjects acrossingconstruc
The Resand coo(FAA) ofprocess requiredairport wdeterminwho subDivision process website
DocumeinformatAdminiswill adviresolvedAdminis
The FHWclearancprivate a
nal Project D
AIRPO
highway flighway trafficment must
flight area cfeet of an ahe ground.
sident Enginhighway cleas overhea
g structuresction operat
sident Enginrdinate withf these poteas possible
d by Federawhere constne if there ibmitted the
of Aeronauof filing a Fat http://ww
entation shation submitttration (FHWse the FAAd, the regiontrator.
WA issues ces that conairports with
Developme
ORT AND
ght area clec. The expe
be in the p
clearance shirport or wit
neer will seearances wad signs, ligs, and fencintion activitie
neer will noh airport offential conflie. The Res
al Aviation Rtruction mas any hazaFAA Form
utics for assFAA Form 7ww.faa.gov/
all be providted by the oWA) to dete
A of its findinn FHWA sh
a Finding innform to FAh the same
ent Conside
D HELIP
earances mnditure of p
public intere
hould be cothin 5,000 f
eek to eliminhen develoht standardng adjacenes such as
otify the airpficials in nocts. This no
sident EnginRegulation ay impact aird to air na7460. The sistance or 7460. A cop/forms/ .
ded by the official will bermine if clngs and givhall refer its
n the PublicAA standard
rules and r
erations
8-6
PORT CL
ust be adeqpublic fundsest.
onsidered wfeet of a he
nate existinoping the PSds, vehiclest to the airpcrane place
port or heliptifying the Fotification sneer may ne(FAR) Partirport opera
avigation anResident Equestions
py of the fo
coordinatinbe reviewedearances pve its concus recommen
c Interest bds. FAA guregulations
LEARAN
quate for ths for any re
when a higheliport or ex
ng and avoiS&E. The cs moving onport or helipement shou
port of any Federal Avishould occueed to file at 77 (77.17)ations or acnd respond Engineer shregarding t
orm can be
ng airport ofd by the Feprovided areurrence. Whndations to
ased on coidelines als as apply to
Ja
NCES
he safe movlated airpor
hway projecxceeds 200
id new subsclearances n the highwport. Impactuld be cons
conflict thaiation Admi
ur as early ia FAA Form) for those lccess. The accordingly
hould contathe FAR Paaccessed f
fficial to theederal Highwe sufficienthen conflictthe Federa
ompliance wso apply to o public airp
anuary 31, 2
vement of art and highw
ct is within feet in heig
standard apply to su
way, over-ts of sidered.
at might appinistration n the desig
m 7460-1 asocations ofFAA will y to the per
act the CDOart 77 or thefrom the FA
e FAA; all way . The FHWAts cannot bal Highway
with flight amilitary andports/helipo
2013
air way
ght
ch
ply
gn s ff the
rson OT e AA
A e
rea d orts.
January The FAA
Addition1. 23 C2. CDO3. 14 C4. Fede
Conshttp:/
y 31, 2013
A notifies th
nal RefereCFR Part 62OT RoadwayCFR Part 77eral Aviationstruction or //www.faa.g
he Resident
nces: 20 A, Highwy Design G
7, Objects An Administrr Alteration gov/regulat
t Engineer
way ImproveGuide Affecting Naration Advisof Objects ions_policie
Additional
8-7
of acceptab
ements in t
avigable Airsory Circulathat May Aes/advisory
Project De
ble mitigatin
he Vicinity
r Space
ar AC 70/74ffect the Na
y_circulars/
evelopment
ng actions.
of Airports
460-2K Proavigable Ai/
t Considera
oposed irspace
ations
Addition
8.04
Safety rplace fois respo
Safety retables aThe faciinformat
Safety redisabilitiproper ssemi-traof sewagand impmaintenfacilitiesstormwadesign, personnutility, drfactors mreconna
The ResBuildingand coomanageState BuManage
The Resincorpornearby.
Considecommerfor trave
nal Project D
SAFET
est areas wr the motornsible for s
est areas und bencheslity may betion.
est areas wes. They sh
signing, resailer vehiclege. The deslement pollance of res; energy eff
ater runoff uconstructio
nel should srainage, wamay be deteaissance.
sident Engins Program rdination of
ement, and uilding codeement Office
sident Enginrate in the r
eration for arce for incluelers and th
Developme
TY REST
with parkingrist to stop acoping and
usually provs, telephon located at
will provide fhould have troom facilis, adequatesigner shoulution prevest areas. Exfficient lightusing appron, environm
select the oater quality,ermined by
neer shall cdelegate af plans andmaintenanc
es can be ce.
neer shall crest area an
a public-privusion of an e surround
ent Conside
T AREA
g facilities sand rest ford design of
vide one or es, informaa scenic lo
full considecontrolled ties, parkine lighting, auld consideention and examples incing, cooling
opriate watemental, maiptimal site , energy effy examinatio
coordinate tat the CDOT contractuace of CDOT
coordinated
coordinate wny chain-up
vate partneinformationing commu
erations
8-8
S
eparated frr short periosafety rest
more of theation facilitieocation and
eration and entrance a
ng areas foradequate soer environmenergy efficclude instalg, and heatier quality Bntenance, based on faficiency, ecoon of aerial
the buildingT Property Mal procedureT owned bu with the ar
with the Rep or chain-d
rship with an kiosk as punity.
rom the higods of timearea projec
e following:es, and othinclude his
accommodand exit highr both passource of waental issueciency (P2/lation of lowing; and coMPs. A mulandscapinactors suchonomy, andl photos an
gs for Rest Managemees for the cuildings. Corchitects in
egion’s Trafdown station
a local govepart of the b
Ja
hway are p. The Residcts.
drinking wer facilities
storic or sce
dation for phway conneenger cars ater, and pr
es in the des/E2) in the ow-water-useollection andulti-discipling, and right
h as safety,d scenic vad by groun
Areas withent Office foconstructionompliance wthe CDOT
ffic Engineens that may
ernment or building ma
anuary 31, 2
provided asdent Engine
water, toiletsfor travele
enic
ersons withections withand large
roper disposign procesoperation ae toilet andd detentionary team ot of way materials,
alue. Thesed
the State or the reviewn, with local aProperty
er to y be needed
chamber oy be of ben
2013
a eer
s, rs.
h h
osal ss and sink of f
e
w
nd
d
of nefit
January FHWA o
Addition1. 23 C2. Ame3. AAS4. CDO5. CDO
Manu6. CDO
http:/7. Safe8. CDO
Disa
y 31, 2013
oversight m
nal RefereCFR Part 75
ricans with HTO Guide
OT Lighting OT New Devual, 2004
OT webpage//www.dot.sty Rest Are
OT Policy Dbilities
may apply to
nces: 52.5, 752.7
Disabilitiese for DeveloDesign Mavelopment
e for informstate.co.us/eas: Planninirective 605
o safety res
and 752.8 s Act Guideopment of Ranual and Redev
mation on ex/TravelInfo/ng, Locatio5.0 Compre
Additional
8-9
t area deve
Safety Reselines Rest Areas
velopment S
xisting CDO/Facilities/Rn and Desig
ehensive Ac
Project De
elopment.
st Areas
on Major A
Stormwater
OT Rest AreRestAreas/ gn, USDOTccessibility
evelopment
Arterials and
r Managem
ea Location T, FHWA, 1for Person
t Considera
d Freeways
ent Progra
ns
1981 s with
ations
s
m
Addition
8.05
Railroadproject: at an at-after theprojects construcof an excategory
HighwaydevelopsecondaSection
The Res
1. D
2. Pa
3. OD
4. P
The RairesponsagencieEngineefinal planschedulewith outsRailroaddesign. needs tothe proje
The Reshighwayhighwayon railro
nal Project D
RAILR
d-Highway pThe first ca-grade croseir original f
in which thction, projecxisting roadwy of projects
y projects thed with the
arily on railr7.04 Railro
sident Engin
Develop pre
Prepare docgreement r
Obtain approDepartment
Prepare railr
lroad Progrible for pres. Coordina
er, and Regns. Contace and scopside agenc
d (UPRR) isSee Sectioo be includeect schedul
sident Enginy system, iny system, thoad property
Developme
ROAD DE
projects fallategory inclssing. Thesefederal legishe crossing ct. Exampleway, which s is the sub
hat have a primary em
road involveoad Involvem
neer’s resp
eliminary an
cuments anrequiremen
ovals and a, and other
road flaggin
ram Managparing the ation amongion Utility E
ct the Railroe. The Railies, so allow
s the only ran 7.04 Railed in the prle.
neer is respncluding thehe involved y, by railroa
ent Conside
ESIGN
l into two spudes projece are commslation in 23improveme
es include tthen requi
bject of this
railroad comphasis onement. Thement of this
ponsibilities
nd final railr
d specificats.
appropriateagencies (
ng, coordina
ger, in the Srailroad cong the CDOT
Engineer is oad as soonlroads havew extra timailroad thatlroad Involvroject costs
ponsible fore design an
local agenad forces, w
erations
8-10
pecific catects whose smonly know3 U.S.C. 13ents are pathe replaceres a widensection of
mponent or the highwa
e proper mes manual.
s for railroad
road plans.
tions to ass
signatures(such as Att
ation, and r
Safety and Tntract for reT Railroad necessary
n as possibe a detailede for these requires pa
vement of th and addre
r review of d traffic concy is respo
will be done
egories bassole purpos
wn as Sectio30. The secart of a largement of an ned at-gradthe manua
r will involvay improveethodology
d-highway
sure compl
s from the ratorney Gen
railroad ins
Traffic Engieview by theProgram Min the prep
ble and discd process fo
steps. Curayment for his Manual
essing the re
railroad wontrol. When
onsible for the by the forc
Ja
ed upon thse is to impon 130 projcond categoer, primarilyoverpass,
de crossingl.
e railroad pments and is more full
projects ar
iance with r
ailroad comneral or Sta
urance spe
ineering Bre railroad a
Manager, Reparation of pcuss with thor executingrrently the Utheir reviewfor guidanc
eview time
ork that impn projects ahese activitce account
anuary 31, 2
e origin of tprove the saects, nameory includesy highway or the wide. This seco
participationonly ly set out in
re:
railroad
mpany, the te Controlle
ecifications.
anch, is and other esident preliminary
hem the prog agreemenUnion Pacifw of CDOTce on whatfor railroad
pacts the staare off the sties. Any womethod of
2013
the afety ed s
ening nd
n are
n
er).
.
and oject nts fic
T’s
ds in
ate state ork
January constructhis manhandled
The doc
1. A
2. Ea
3. R
4. P
5. F
6. P
7. C
8. R
9. N
Railroadhighwayminimumwill inclurailroad
It is reco
1. Afob
2. Mcri
3. Dsra
y 31, 2013
ction, the prnual). Work by normal
cumentation
Approved Fo
Executed Copplicable
Railroad flag
Public Utilitie
Force accou
Project Spec
Cost Estima
Right of way
Notice to Pro
d-highway py projects (sm, an abbreude a cost ework may b
ommended
Allow adequor clearanceefore any c
Make early company anghts in mos
Do not presucope of woailroads wil
rocedures fk done on ra
contractor
n required f
orm 463, D
ontracts be
gging insura
es Commis
unt justificat
cial Provisio
ate and gen
y and utility
oceed lette
projects shascoping, Fieeviated planestimate anbe incorpor
that the Re
uate lead time. The railrocontract can
communicand recognizst cases.
ume an exirk for a newl require a n
for this typeailroad propprocedures
for railroad-
esign Data
tween CDO
ance protec
ssion applic
tion and Fin
ons
eral plan sh
clearances
r
all follow simeld Inspectin set of projnd general prated into a
esident Eng
me since thoads will ren be succes
ation with the that railro
sting contraw project is new agreem
Additional
8-11
e of construperty by a cs.
-highway pr
a
OT, the loca
ction certific
cation
nding in the
heet from in
s, as appro
milar develoion Reviewject plans wplan sheet flarger proj
gineer:
e contract equire submssfully exec
he Railroadoads have s
act will covecovered by
ment to be
Project De
uction will acontractor s
rojects is:
al agency, a
cate
e Public Inte
nvolved rai
priate
opment prow and the Fiwill be prepfor the railrect.
process mamission andcuted.
Program Mspecific righ
er new wory an existinprepared a
evelopment
pply (see Sselected by
and the rail
erest, when
lroad comp
ocesses as nal Office R
pared for theroad work. P
ay take mod approval o
Manager anhts that trum
rk. Typicallyng agreemeand execute
t Considera
Section 1.11CDOT will
lroad, as
n required
pany
regular Review). Ate project anPlans for th
re than a yeof 100% pla
nd the railromp CDOT’s
y, even if thent, the ed.
ations
1 of be
t a nd he
ear ans
oad s
he
Addition Addition1. 23 C
Insur2. 23 U3. FHW
Secohttp:/
4. CDO5. AAS6. Manu7. [Join
Sepahttp:/
8. For fhttp:/
nal Project D
nal RefereCFR Parts 1rance Prote
USC 109, StWA Railroadond Edition,//www.fra.d
OT RoadwayHTO Policyual on Unifo
nt] BNSF Raaration Proj//www.uprrforms, see C//www.colo
Developme
nces: 40 I, Reimb
ection; 646 tandards; 1
d-Highway G, August 20
dot.gov/dowy Design Gy Guide for form Traffic ailway / Unijects (availa.com/aboutCDOT on-liradodot.info
ent Conside
bursement B, Railroad30, Railwa
Grade Cros007 (availabwnloads/safGuide
Geometric Control De
ion Pacific able from etup/operatioine forms lio/library/for
erations
8-12
for Railroadd-Highway y-Highway ssing Handbble from thefety/HRGXH
Design of evices for SRailroad G
either railroaons/specs/abrary rms
d Work; 64Projects Crossings
dbook, USDe FRA websHandbook.p
Highways aStreets and Guidelines fad website attachment
Ja
46 A, Railro
DOT FHWA-site) pdf
and StreetsHighways
for Railroadin PDF form
ts/grade_se
anuary 31, 2
ad-Highwa
-Revised
s (MUTCD)
d Grade mat) eparation.pd
2013
y
df
January
8.06
Transit aconstructrains, eto reductranspor
Parking transpor
On fedemetropocoordinaselection
Transit splanningor commsystemsplanningfacilitateshelters
At the sctransit nto constEngineeRegion Tincorpor
The Resplans th
The decFHWA, respons
Approprshould band adv
y 31, 2013
TRANS
accommodaction of lanemergency v
ce single ocrtation that
facilities arrtation serv
ral aid projeolitan planniate with eacn, approval
should be cg process wmuter rail lins. The desigg process be transit ser.
coping stageeds and inruct a proje
er should beTransportarate transit
sident Enginat involve h
cision to impFTA, the mible local of
riate designbe sent to thvisement.
SIT ACC
ations for thes or other vehicles, an
ccupancy veis linked as
re an imporices and m
ects, the Feing organizch other on, and comp
considered would focusnes, high-ocgn process but would alrvice deliver
ge, the Resncorporatinect in a waye talking wittion Directoelements in
neer is resphigh-occupa
plement trametropolitan
fficials, and
n standards he FHWA w
COMMO
he purposeimprovemend high-occehicle usags a system
rtant meansust meet th
ederal Highzations, and any projec
pletion.
in both the s on major cccupancy vwould not olso scope sry, such as
ident Enginng elementsy that precluth the Regior, and othento the plan
ponsible forancy vehicl
ansit accom planning o
d CDOT.
and plans,when appro
Additional
8-13
DATION
e of increasients for the cupancy moge and encoto move pe
s to accommhe needs of
hway Admind the Federacts involving
planning acapital invesvehicle laneonly consid
smaller itempark and r
neer shoulds into the pludes futureon Program
er Regions ns.
r the comple lanes, pa
modations organization
, and projecopriate and
Project De
NS
ing capacityexclusive u
odes of tranourage the eople in hig
modate indf persons w
nistration (Fral Transit Ag public tra
and the desstments an
es, or majorder project dms that wouride lots and
d be thinkinglans. It is im
e options. Am Engineeron long-ran
letion of anarking facilit
is usually ans, the loca
ct decision to transpor
evelopment
y can includuse of busensportationuse of multh-occupanc
ividuals usiwith disabilit
FHWA), CDAdministratinsit to facili
ign processnd issues, sr expansiondecisions m
uld help accd bus stops
g about futumportant to At this stager, Planning nge plannin
y highway ties, bus pu
a joint efforal transit ag
type documrtation agen
t Considera
de the es, trucks, . The intenti-modal cy vehicles
ing ties.
DOT, ion (FTA) sitate projec
ses. The such as lighns to bus made in thecommodates, pads, and
ure mass-be careful
e, the ResidManager,
ng necessa
constructioull-outs, etc
rt between tency,
mentation ncies for re
ations
t is
s.
shall ct
ht rail
e e and d
not dent
ary to
on c.
the
view
Addition
Addition1. 23 C
810B2. 23 U
Park3. AAS4. Manu5. Pede
FHW
nal Project D
nal RefereCFR Part 81B, Highway USC Sectionking FacilitieHTO Policyual on Unifoestrian Safe
WA-SA-07-0
Developme
nces: 0A, Mass TPublic Tra
n 134, Metres; Section y on Geomeform Traffic ety Guide fo017.
ent Conside
Transit andnsportationropolitan Pla142, Public
etric DesignControl De
or Transit A
erations
8-14
Special Usn Projects aanning; Secc Transportn of Highwaevices for SAgencies, F
se Highwayand Specialction 137, Ftation ays and Str
Streets and February 20
Ja
y Projects, Use HighwFringe and
reets Highways
008, FHW A
anuary 31, 2
General anway FacilitieCorridor
(MUTCD)A Report No
2013
nd es
o.
January
8.07
An irrigaproposeauthorizpropose
An irrigaowner aand con
An agrecompan
The wor
1. To
2. Tfa
The ResThe Regagreemespecial treviews designs
Docume
1. F
2. S
3. D
4. TA
5. AC
y 31, 2013
IRRIGA
ation compaed highway zes CDOT ted structure
ation compand CDOT, ditions of th
ement is rey is presen
rk is usually
The owner mr
The owner isacility.
sident Engingion Utilitiesent betweeterms and cthe hydrau.
entation nec
Form 1028a
Structure Se
Ditch Compa
The ResidenAgreement (
An original cCentral File
ATION C
any agreemconstructioo enter upo or ditch sh
any agreemthat describhe agreeme
equired for ant and whos
y at project
may hold pr
s protected
neer is resps Engineer n the ditch conditions o
ulic structure
cessary (att
a, Irrigation
election Cos
any Coordi
nt Engineer(included b
copy of the
COMPAN
ment is requon within theon the prophown on the
ment is a legbes the proent.
all CDOT pse facilities
expense be
rior or overl
d by statute
ponsible for(RUE) purscompany a
of the agreee design an
tached):
Company A
sts
nation Infor
r needs to aelow).
Irrigation C
Additional
8-15
NY AGR
uired to doce companyerty and to e CDOT pla
gal documeoposed wor
projects on wwill be affe
ecause:
lapping pro
from action
r the designsues and coand CDOT. ement. Thend may reco
Agreement
rmation
adhere to th
Company Ag
Project De
REEMEN
cument the y’s right of w
construct aans.
ent signed brk and sets
which an ircted by the
operty rights
ns that wou
n of the irrigoordinates The RUE m
e Hydraulicsommend al
for Constru
he Procedu
greement s
evelopment
NT
owner’s coway. The agand mainta
by the irrigaforth the ap
rigation (or e proposed
s within stat
uld permane
gation structhe signing
may assist s Engineer lternative st
uction
ure for Irriga
shall be sen
t Considera
onsent to greement ain the
ation compapplicable te
ditch) constructio
te right of w
ently impai
cture and dg of the with any performs otructure
ation Comp
nt to CDOT
ations
any erms
on.
way,
r the
itch.
or
pany
T HQ
Addition Addition1. CRS2. CDO
nal Project D
nal RefereS 37-86-101OT Roadway
Developme
nces: ff, Rights-oy Design G
ent Conside
of-Way andGuide
erations
8-16
d Ditches
Jaanuary 31, 22013
January PROCED
1. A
a b
c.
d
2. D
coanobfo
a
b
c.
d
e
3. W
a
b
c.
y 31, 2013
URE FOR IR
At the scoping
. Identify all
. Determinecapacity, f
. Meet with and the po
. Record an
Develop a prelomparisons (snalysis for eabtain their ver
ollowing for ea
. Estimated paying pub
. Safety pronear roadw
. Maintenanstabilizatio
. Operating operating s
. Other termliquidated (coordinateBranch).
When the struc
. CDOT Forexhibits, aacceptable
. Structure pcompany. suffice. Avvoid the ag
. If the agreecontractor,Project Sp
RRIGATION C
stage of the
irrigation stru
e the water rigreeboard, and
the representossible impact
d retain pertin
liminary strucsee “Structure
ach design altrbal consent tach alternate:
costs and coblic.
blems such away.
nce problems,on, etc.
requirementsschedule.
ms and conditidamages, inse with Attorne
cture plan is f
rm 1028, Irrigand including ae to the Depa
plan (identifie The plan shevoid details sugreement.
ement impose, such as wor
pecial Provisio
COMPANY AG
project:
uctures involv
ghts of these id/or other ope
tatives of thest on or conflic
nent data (se
cture design pe Selection Cernate. Presto begin deve:
ost differences
as guardrail, “
, snow proble
s such as deb
ions as may bsurance coveey General via
finalized, prep
ation Companany other termrtment.
d as Exhibit Aeet note, and ubject to chan
es a further crk schedule reon (identified a
Additional
8-17
GREEMENT
ved and their o
rrigation strucerating requir
se structures,ct with their ex
e “Ditch Com
plus one or moCosts”). Suppo
ent to the irrigeloping plans
s between typ
narrowing of
ems with guar
bris, freeboard
be requested rage, or indema HQ Utilities
pare and subm
ny Agreemenms and condit
A) depicting oschematic of
nge during de
contractual resestrictions or as Exhibit__)
Project De
owners.
ctures and threments.
, discuss the xisting structu
mpany Coordin
ore structure ort with adequgation compafor the facility
pes of structu
roadway” illu
rdrail, deck re
d, scour, and
by the ownermnification, m Unit, Safety
mit for owner
nt for Constructions request
only structure f the structureesign or const
sponsibility onliability for de).
evelopment
eir characteri
proposed CDures and cust
nation Inform
alternates, touate survey dany board of dy. Be prepare
res that will im
sion or ditch
ehabilitation, a
project sched
r. Unusual remay require leand Traffic E
r’s approval fo
ction, referrinted by the ow
information oe on the plan truction, whic
n the State’s elays, attach a
t Considera
istics such as
DOT constructtomer obligati
ation”).
ogether with cdata and hydrdirectors and ed to discuss
mpact the tax
cleaning activ
abutment bac
dule vs. ditch
equests such egal advice ngineering
or the followin
ng to attachedner and
of interest to tsheet, should
ch technically
construction a copy of the
ations
s
tion ons.
cost raulic
the
x
vity
ckfill
as
ng:
d
the d may
Addition
d
4. A
deor(leot
5. If
coMa
nal Project D
. If requestereferenced
After the owneesignated repriginal. Forwaegal). Furnisthers as need
the owner wiompensation
Manager and Hspecialized a
Developme
ed by the ownd as part of th
er has signed presentative. ard one originh copies to th
ded.
ill not sign theover and abo
HQ Utilities foagreement.
ent Conside
ner, a structure agreement
the agreemeExecute two
nal agreemenhe Resident E
e Form 1028 aove the cost oor guidance o
erations
8-18
re cross-sectio.
nt, obtain signoriginal-signa
nt including alEngineer, Reg
agreement (foof the improven whether to
on, which sho
nature of Regature agreeml attachments
gion Utility En
or example, ifements), conspursue a con
Ja
ould not be at
gion Transporments if the ows to CDOT Regineer, HQ U
f they demansult the Regiondemnation ac
anuary 31, 2
ttached to, no
rtation Directowner requestsecords Cente
Utilities Unit, a
d cash on Right of Wction, or nego
2013
or
or or s an r
and
Way otiate
January
BRID
A Requ Roug P R D A
CONC Avera Guard Detou
y 31, 2013
GE:
Average cost o
ired guardrail
h Detour Cos
LACE emban
REMOVE emb
Ditch drainage
Additional sign
CRETE BOX
age cost of CB
drail not requi
ur not required
IMPRESS TO GET T
S
of bridge per s
at bridge site
sts
nkment requir
bankment cu.
e structures (te
ning required f
CULVERT:
BC per sq ft x
ired if clear zo
d if use of roa
ON DITCH CTHE MOST RO
STRUCTURE
square foot x
e
red cu. yd. x a
yd. x average
emporary pip
for detour est
x required size
one is addres
adway emban
COMPANY THOADWAY SU
Additional
8-19
E SELECTIONEXAMPLE
required size
average cost
e cost
e)
timates
Total Cost of
e and length
ssed
nkment is use
Total Cost of
HAT THEY AURFACE FOR
Project De
N COSTS
e
f Bridge
ed
f CBC
ARE TAXPAYER THE TAX D
evelopment
= $____
= $___
= $___
= $___
= $___
= $___
$___
= $___
=
=
$___
ERS AND YODOLLARS SP
t Considera
_____
______
______
______
______
______
______
______
N/C
N/C
______
OU ARE TRYENT.
ations
YING
Addition
PROJECT PROJECT NAME OF NAME OF MA TEL DITCH CO DESIGN F REQUIRE IF DITCH SPECIAL ________ WHEN IS ANTICPA REQUIRE
TYP
IS THE CA
WID
ENGINEE
nal Project D
T NUMBER/C
T LOCATION
F DITCH COM
F DITCH (if no
ILING ADDR
LEPHONE NU
OMPANY CO
FLOW _____
ED FREEBOA
HAS OVERF
MAINTENAN
___________
CANAL DRE
ATED DEPTH
ED ACCESS
PE OF VEHIC
ANAL ON FE
DTH _______
ER FOR DITC
Developme
DITCH
CODE______
N __________
MPANY ____
ot same as co
ESS ______
_______
UMBER ____
ONTACT PER
___ NORMAL
ARD _______
FLOWED, WH
NCE PROBLE
____________
EDGED? (I.E.
OF DREDGE
TO DITCH R
CLES ______
EE TITLE OW
______
CH COMPANY
ent Conside
COMPANY C
____________
___________
____________
ompany) ___
____________
___________
___________
RSON ______
L FLOW ____
_________TI
HERE AND W
EMS: ______
___________
., YEARLY, O
E FROM EXIS
IDER’S ROA
___________
WNERSHIP O
Y _________
erations
8-20
COORDINAT
___________
___________
___________
___________
___________
___________
________
___________
_____ STOR
IME OF YEAR
WHAT WAS D
___________
___________
ONCE EVERY
STING ____
D _________
___________
R AN EASEM
___________
TION INFORM
__ D
___________
___________
___________
___________
____________
_________ P
RM RUNOFF
R DITCH IS D
DISCHARGE
___________
____________
Y TWO YEAR
____________
____________
____________
MENT? ____
___________
Ja
MATION
DATE_______
____________
___________
___________
___________
____________
PHONE_____
_______
DRY ______
___________
____________
____________
RS) ________
___________
___________
____________
____________
___________
anuary 31, 2
_____
_____
______
______
______
_____
______
______
_____
_____
_____
_______
_____
_____
________
_____
______
2013
January ATTORNE TYPE AN IS EXISTI
TYPE
WALL) _ CANAL C DECREE
y 31, 2013
EY FOR DITC
D SIZE OF E
ING SIZE AD
E & APPROXI
__________
CROSS-SECT
D FLOW ___
CH COMPAN
EXISTING ST
DEQUATE? _
IMATE SIZE
__________
TION REQUIR
___________
NY ________
RUCTURE __
____________
OF PROPOS
__________
RED? ______
____________
Additional
8-21
___________
___________
____________
SED STRUCT
__________
___ DITCH L
____________
Project De
___________
___________
___________
TURE (CLEAR
__________
LINING REQU
___________
evelopment
____________
___________
___________
R SPAN, PIE
__________
UIRED? ____
___________
t Considera
_____
_____
_______
R OF WEBB
____
_____
_____
ations
Addition
8.08
Climbingmoving vconditionterrain. Ahighwayused oncapacity
The requcapacitieshould bfor a typexpenditPolicy Gaddition lanes. Thighway
Where ttraffic vovertical atravel laGuide.
When a graph shin speedgrades ideceleraJustificaconsidermaximuan unrea
Addition1. Tran
Repo2. AAS
nal Project D
CLIMB
g lanes are vehicles. Ans limit pasA highway y, but a two freeways a
y to handle
uirements fes, percentbe considerpical heavy tures as ou
Guide on Deof passing
The Highwayys.
errain condolumes or sand horizonnes and sh
climbing orhowing the d will be uses needed to
ation and acation for climred from thm length ofasonable re
nal Referesportation ort 209 HTO Policy
Developme
BING AN
extra lanesA passing lassing opporsection with-lane highwand multi-lathe traffic v
for establisht of trucks, gred when a truck provid
utlined in theesign of Hig lanes. Accy Capacity
ditions permsignificant sntal curves.hould be tap
r a passingrelationshi
ed to develo find the lecceleration
mbing lanese standpoinf a designaeduction in
nces: Research B
y on Geome
ent Conside
ND PASS
s provided ne can be
rtunities on h a climbingway with anane highwavolume with
hing climbingrades, spe10 mile pe
ded the pere CDOT Ro
ghways andcident histoManual is
mit, a passinegments of. Passing lapered in and
lane is reqp between op the planength and lochart (see
s where thent of highwated upgradspeed.
Board (TRB
etric Design
erations
8-22
SING LA
on highwayprovided wtwo-lane hg or passin extra laneys because
h slow movi
ng lanes areeds, and le
er hour or grrcentage ofoadway Ded Streets. Sry should bused for the
ng lane shof passing sanes shouldd out as pre
quired, a plarate and le
n and profileocation of tthe CDOT
e critical lenay capacitye on which
B) Highway
n of Highwa
ANES
ys with longwhere sight d
ighways, ing lane is no. Climbing e these highing vehicles
re usually bevel of servreater speef trucks and
esign GuideSafety is a pbe reviewedese analyse
ould be addight distancd have the escribed in
an and profength of grae. A sketchthe climbing
T Roadway Dngth of grady. Critical le a loaded t
Capacity M
ays and Str
Ja
g, steep gradistances o
ncluding rolot considerlanes genehways usuas.
based on travice. Climbied reductiond traffic volue and in theprimary justd for climbines of grade
ded when thce restrictiosame lane the Roadw
file will be dade for seve of the profg lanes, togDesign Gui
de is exceedength of graruck can op
Manual - Sp
reets
anuary 31, 2
ades for sloor traffic ling and flaed a three-
erally are noally have th
affic volumeing lanes n is expecteumes justifye AASHTO tification forng and passes on two-la
here are higons due to
width as thway Design
developed. eral reductiofile with thegether with ide). ded may be
ade is the perate witho
pecial
2013
ow
at -lane ot he
e,
ed y the
r the sing ane
gh
he
A ons a
e
out
January
8.09
Stockpasafe pasother sid
A stockphigh; anallows livwildlife mstockpasshould bA machithat will
Economappraisaaid projeproject. consoliddesirablfor guard
The Rescrossingnecessa
Justifica
1. N
2. F
3. W
4. Ifst
5. Te
6. T
y 31, 2013
STOCCROS
asses, landossage of livde by mean
pass usually 84-inch cuvestock to movement fss or wildlifbe consulteine pass shuse the un
mic justificatals should bects requireThe design
dated with ae to extenddrail.
sident Engings and macary support
ation data s
Number of li
Frequency o
Whether the
f a stockpastructure stil
The cost of txcluding sa
Type of wild
KPASSESINGS A
owner acceestock, wild
ns of an und
y consists oulvert; or a 5move benefor mid andfe undercrod for prope
hould be larderpass.
ion should be obtainede stockpassner should da drainage cd the require
neer is respchine passe
data.
hould includ
ivestock tha
of crossing
e stockpass
ss or machll be require
the stockpaavings on e
life crossin
ES, LANAND MA
esses, wildldlife or farmderpass.
of a standa5'-10" x 7'-8eath the road large size ossing. The er sizing of srge enough
be determid both with s justificatiodetermine iculvert or bed structure
ponsible fores in the De
de:
at would us
by the lives
s or machin
ine pass weed.
ass, owner liminating o
g the roadw
Additional
8-23
NDOWNEACHINE
ife crossingm machinery
ard box culv8" structuraadway for g
animals mRegion’s E
structures tfor the exp
ned for all pand withou
ons when stf the requir
bridge, if thee outside of
r justifying tesign Scopi
se the stock
stock or ma
e pass will
ere not prov
access, wilor reducing
ways.
Project De
ERS’ ACPASSES
gs, and macy from one
vert at leastal plate archrazing or tray benefit f
Environmento accommopected farm
proposed sut the propotockpassesred stockpaese featuresf the clear z
the need fong Review,
kpass.
achinery.
also be use
vided, wou
ldlife crossi the draina
evelopment
CCESS, WS
chine passeside of the
t 6 feet wideh culvert. Thransportingfrom the plantal Programodate wildli
m machinery
stockpassesosed structus are constrass facility cs exist on tzone to elim
or stockpas, and for pr
ed for drain
ld a large d
ing, or macge structur
t Considera
WILDLIF
es provide e highway to
e and 7 feehe stockpas. In additionacement ofm Managerife in the ary or vehicle
s. Property ures. All fedructed on thcould be he project.
minate the n
ses, wildliferoviding all
nage.
drainage
chine pass, re.
ations
FE
a o the
et ss n, f a r rea. es
deral he
It is need
e
Addition Addition1. CDO2. CDO3. CDO4. Repo
to Pr
nal Project D
nal RefereOT RoadwayOT DrainageOT M & S Sort No. CDOrovide Safe
Developme
nces: y Design Ge Design Mtandard PlaOT-DTD-UCe Crossing O
ent Conside
Guide Manual ans CD-2003-9 Opportunitie
erations
8-24
Identifyinges for Wildl
g the Best Llife
Ja
Locations al
anuary 31, 2
long Highw
2013
ways
January
8.10
This secconstruca CDOTproject i
An expeResearcmonitoreon future
The ResDirectiveexperim
A propospecificaextent oconstrucappropriDirective
The Depproprietaof const
Refer to
Addition1. 23 C2. Prop
y 31, 2013
EXPER
ction providction projecT or an indus not consi
erimental fech Engineered after cone use.
sident Engine 1401.1, Pental featur
sed experimations affecf use (numcted and moiate technice 1401.1.
partment ofary items uruction in th
Procedura
nal RefereCFR Part 63priety Items
RIMENT
es guidelincts. An expeustry standadered an ex
ature must r, or a technstruction a
neer must cProduct Evare is incorp
mental featcted, a descber and sizonitored, thcal committ
f Transportased as an ehe highway
al Directive
nces: 35D, Gener
(see Sectio
TAL ITEM
es for the uerimental iteard. A minoxperimenta
have prelimnical comm
and reports
confirm thaaluation andporated into
ure is docucription of thze of projeche results aee. Docum
ation Develexperimenty process.
1401.1 for
al Material on 2.24 of t
Additional
8-25
MS
use of expeem is a mer change to
al feature.
minary appmittee. The e
made to a
at the requird Experime
a CDOT co
umented byhe field mots). After thnd recommentation re
opment, Real feature, f
details on t
Requiremethis manua
Project De
erimental fethod, mate
o adapt spe
proval by a Pexperimenttechnical c
rements of ental Featuronstruction
y a statemeonitoring to he experimemendations esponsibility
esearch Brfor researc
this process
ents l)
evelopment
eatures on Crial, or prac
ecifications
Program Ental feature mcommittee f
CDOT Procres, are men project.
nt of purpobe conductental featurare reporte
y is outlined
ranch, mustch, or as a d
s.
t Considera
CDOT ctice that is to a single
ngineer, themust be for a decisio
cedural et before an
se, the ted, and there is ed to the d in Proced
t review distinctive ty
ations
not
e
on
e
ural
ype
Addition
8.11
Usually used duan efficieto best d
Whenevmateriallimits, a
If the DeresponsWhenevassure tthere is Engineeby the UContractcomply w
The manResidenEngineecontrol f
Addition1. 23 C
nal Project D
DISPOSITE
soil and agring construent use of tdetermine u
ver a projec off the projFinding in t
epartment pible for obta
ver the Depthere is adenot, the dis
er must alsoU.S. Governtor procurewith all fede
ndatory disnt Engineer er. The planfeatures, an
nal RefereCFR Part 63
Developme
OSAL OF
ggregate mauction or plthe materiause of the m
ct has provisject right ofthe Public I
procures a daining an eartment ma
equate areasposal site so address enment, whes a disposaeral, state a
posal site dwith a Find
ns and agrend site impr
nces: 35.407, Use
ent Conside
F EXCES
aterials devaced within
al and avoidmaterial.
sions for a f way or beInterest by
disposal siteconomical andates a da or volumeshould be serosion conn disposing
al site, it wiland local la
designatedding-in-the-eements sharovements.
e of Materia
erations
8-26
SS MAT
veloped on n the projecd excessive
mandatoryyond a reasthe Depart
te for excessite, consid
disposal sitee available tselected bytrol requireg of materiall be his res
aws.
by the DepPublic-Inteall provide
als Made Av
ERIAL O
a constructct boundarie hauls. This
y site for thesonable disment must
ss material,dering envire, the Residto accomm
y the Contraments and al from pubsponsibility
partment wirest letter afor any req
vailable by
Ja
OFF PRO
tion projectes. The intes can allow
e disposal ostance frombe docume
, the Resideronmental ident Engineodate the d
actor. The Rany royaltylic lands. Wto obtain a
ill be documapproved byquired resto
a Public Ag
anuary 31, 2
OJECT
t should be ent is to pro
w the Contra
of excess m the projecented.
ent Engineeimpact. eer must disposal. IfResident y fees impo
When the site that w
mented by ty the Progr
oration, eros
gency
2013
ovide actor
ct
er is
f
osed
will
the ram sion
January
8.12
Usually,to be inc
When it furnishepublic ag
Materialused forfurnishe
To be elmaterialprocess
Materialspecificato the proversighoversigh
When thfurnishePublic Ininspectin
The ResfurnisheCFR Paeffectiveproject i
Require
1. Nc
2. Tth
y 31, 2013
MANDMATE
contracts fcorporated
is in the pud by CDOTgency.
s can be nar roadway cd to the Co
ligible for fes made ava(23 CFR P
furnished bation requirroject must ht, use of suht, by FHWA
he Departmd to them, nterest justing, and app
sident Engind materialsrt 635 B&D
eness, specs in the bes
ments for c
Natural mateonsideratio
The locationhe special p
DATORYRIALS F
for highwayin the work
ublic’s intereT or a public
atural mateconstructionontractor for
ederal particailable by a
Part 635.407
by a public rements on be approve
uch materiaA.
ment or othethe Resideifying the usproving the
neer is resps follows theD). A Findingcifications, lst interest o
creating a m
erials (borroons and me
n and unit pprovisions.
Y SOURCFURNISH
y projects sk.
est, CDOT c agency o
erials from lon, or any mar mandatory
cipation cosa public age7 explains
agency forthe project
ed as beingals must be
er public agent Engineese of this mpublic age
ponsible fore rules and g-in-the-Pulocation, anof the public
mandatory s
ow/embanket specifica
prices of nat
Additional
8-27
CE OF MHED BY
pecify that
can requirer obtained f
ocal sourceaterial purcy use on th
sts, any maency, must natural mat
r a construct. Material fg in the pube approved
ency requirr is respons
mandatory sency’s mate
r assuring tregulations
ublic-Interesnd reasons c shall be p
source of m
kment) musations.
tural materi
Project De
MATERIAY A PUBL
the Contra
e the Contrfrom source
es, such aschased by the project.
aterial, othebe acquiredterials).
ction projecfurnished thblic interestby the Dep
res the Consible for presource, anderial sources
that the uses applicablest letter docthat the ma
placed in the
materials are
st be based
ial must be
evelopment
ALS OR LIC AGE
ctor furnish
ractor to usees designat
s borrow or the Departm
er than locad by a com
ct shall meehat has a m. If the proje
partment, an
ntractor to ueparing a Fd for monitos.
e of public ae to such ucumenting taterial furnie project fil
e:
d on environ
stated on t
t Considera
ENCY
hes all mate
e material ted by the
aggregatesment and
al natural mpetitive bid
et the monetary va
ect has CDnd if Federa
use materiaFinding in thoring,
agency se (see 23 the cost shed to thee.
nmental
the plans o
ations
erials
s
dding
alue DOT al
al he
e
or in
Addition
3. Mcth
4. FD
5. Tfe
6. AE
FHWA CGuide of
Current incorporfrom whmade wAdminisfurnishebest be manufac Manufacapproveoptional prohibitibe furnisa public Adminis Local Nasuch as may be require aIn order and anycontract Summar
nal Project D
Materials othompetitive he benefit o
Federal partDepartment
The Contracederal parti
All costs of mEstimates an
Contract Adffers the fol
FHWA polirated in the ich the mat
when there isstrator, that ed by the ST
understoodctured mate
ctured Mateed based onl use of Staing public ashed by theinterest fin
strator.
atural Matea borrow pdesignateda public inter to permit py conditionstor shall be
rizing FHW
Developme
her than nabidding and
of all prospe
ticipation w.
ctor must uscipation.
material shand Market A
dministratiollowing:
icy requireswork, and
terials are ts a definite it is in the p
TA or from d by separaerials and lo
erials. When a public inte-furnished
agencies froe State musnding for an
erials. Whenpit or a stocd for either oerest findin
prospective s to be met
stated in th
WA policy for
ent Conside
atural materd must be lective bidde
ill be limited
se the desig
all be revieAnalysis Un
n Core Cur
s that the cothe contrac
to be obtainfinding, by
public interesources de
ating State-focal natura
n the use onterest findid manufact
om competist be acquirother meth
n the STA okpile of saloptional or g and the Dbidders to for obtaininhe bidding d
r the manda
erations
8-28
rial must haisted in theers.
d to the uni
gnated sou
wed and apnit.
rriculum Pa
ontractor mctor shall bened. Excepty the STA aest to requi
esignated byfurnished ml materials.
of State-furning, such ustured matering with privred throughod, and con
owns or convaged pavemandatory
Division Admproperly pr
ng materialsdocuments
atory use o
ave been ace special pro
it cost of su
urce of mate
pproved by
articipant’s M
must furnish e permittedtions to this
and concurrire the conty the STA.
materials int
nished manse must berials is in vivate firms. Mh competitivncurred in b
ntrols a locaement matey use; howeministrator'repare theirs that are m.
of borrow or
Ja
cquired on ovisions of
uch materia
erials to be
y the Engine
Manual and
all materiad to select ths requiremered in by thetractor to usThe excepto the categ
nufactured me made maniolation of oManufacturve bidding, by the Divis
al natural merial, etc., thever, manda's concurrenr bids, the l
made availa
r disposal s
anuary 31, 2
the basis othe project
al to the
eligible for
eering
d Reference
als to be he sourcesent may be e Division se materials
ption policy gories of
materials isndatory. Thour policy red materiaunless thersion
materials sohe materialatory use wnce. location, coable to the
sites:
2013
of t for
r
e
s
s can
s he
als to re is
ource ls
will
ost,
January
1. MandAdm
2. mandenvir
3. wherenvir
Factors effective
When anaccount preparatmaterial
1. Apa
2. A
3. AA
4. AcE
5. AAap
The Regmaterial
Force ac
y 31, 2013
datory use ministrator's
datory use ronment wilre the use ironmental d
to justify a eness, syste
n agency isconstructio
tory to docus:
A letter of inurchase mapplicable.
A submittal o
A technical aAnalysis Un
A Form 895ertifying the
Engineer.
A Notice to PAnalysis Bra
pplicable aurchase of
gion will nots,” if appro
ccount cons
of either reconcurrencof either mll be substais based ondocument m
public interem integrity
s recoveringon method umenting th
tent from thaterials or e
of a price o
and audit eit for cost e
, Force Acce entity’s qu
Proceed issanch and adnd only whthe materia
tify the agepriate.
struction m
equires a puce,
may be baseantially enhan environmemay be use
rest finding y, and local
g reimburseprocedures
he use of pu
he entity reqequipment
or cost prop
valuation beffectivenes
count Consualifications
sued by Agdministereden executeal.
ency with cle
ethod is de
Additional
8-29
ublic interes
ed on enviroanced withental consided as the ba
should incll shortages
ement of cos in Sectionublic agenc
questing a through its
posal for the
by the Enginss.
truction Mes with conc
reements id by the Reed in a prop
earance to
efined in Se
Project De
st finding an
onmental coout excessderations, thasis for pub
lude such iof material
ost, it is impn 1.11. Thecy material,
Finding in town biddin
e items.
neering Est
ethod - Findurrence by
n the Contresident Engper and time
proceed w
ection 1.11.
evelopment
nd the Divis
onsideratiosive additionthe discussiblic interest
items as col.
portant to foe following i including s
the Public Ing procedur
timates and
ding in the Pthe Region
racts and Mgineer, if reiely manner
with “advanc
t Considera
sion
on where thnal cost, anion in the finding.
ost
ollow the foitems are state furnis
Interest to res, if
d Market
Public Intern Program
Markets mburseme
r prior to
ce purchase
ations
e nd
rce
hed
rest,
nt is
e of
Addition Addition1. 23 C2. FHW
Guidhttp:/
3. 23 C4. 23 U5. Traff
nal Project D
nal RefereCFR Part 63WA Contractde 2006 //www.fhwa
CFR Part 63USC 112, Lefic Data (Se
Developme
nces: 35D, Genert Administra
a.dot.gov/pr35B, Force Aetting of Coee Section 4
ent Conside
al Material ation Core
rogramadmAccount Co
ontracts 4.01 of this
erations
8-30
RequiremeCurriculum
min/contractonstruction
manual)
ents m Participan
ts/coretoc.c
Ja
t's Manual
cfm
anuary 31, 2
and Refere
2013
ence
January 31. 2013 Index
Index - 1
INDEX
Numbers listed are the page numbers on which the listed item is referenced. Entries in bold face indicate a main subsection listing.
3 3R program, 2-17
4 4(f) Properties, 3-10
6 6(f), 3-13
A
ABC (Accelerated Bridge Construction), 5-21
Accelerated Bridge Construction, 5-21 ADA. See Americans with Disabilities Act Advertisement, 2-114
Re-advertisement, 2-121 Revisions under, 2-117
Advertisement Date, 1-25 Advertisement package, 2-103 Aesthetics, 5-10 Agreements Program, 1-51 Air Quality, 3-15 Airport and heliport clearances, 8-6 Americans with Disabilities Act, 8-1 Archaeology, 3-25 Architectural features, 5-10
B
Bicycle and pedestrian facilities, 2-32 Bid Package Review, 2-95 Bids and Awards Unit, 2-123 Birds, Migratory, 3-28 Bridge
Historic, 3-25 Bridge rail, 5-18 Bridges, 5-1 Bureau of Land Management, 7-10
C
Categorical exclusion, 2-54, 2-97
Categorical Exclusion, 3-2, 3-4 CatEx. See Categorical Exclusion Center for Equal Opportunity, 8-1 CJ20N, 1-21 Clear zone, 7-1 Clear zones, 2-27 Climbing lanes, 8-22 CMGC, 1-32, 1-54 Colorado Highway Safety Improvement
Plan, 4-2 Colorado Highway Users Tax Fund, 1-19 Concrete box culverts, 2-35 Consolidated projects, 1-60 Constructability Review, 2-64 Construction Engineering and Indirects, 1-
10, 1-76 Construction Manager/General Contractor.
See CMGC Construction Transportation Management
Plans, 4-13 Consultant selection, 1-32 Contractor Adjusted Utility Agreement, 7-14 Contracts and Market Analysis Branch, 1-51 Crash Data
Request and Analyze, 4-2 Crashworthy Bridge Rail, 5-18 Culverts, 5-1, 5-4 Current Planned Ad, 2-50
D
Design decision letter, 2-72 Design Office Review, 2-71 Design Scoping Review, 2-1 Design-Bid-Build, 1-54 Design-Build, 1-54 Detour design, 8-3 Disadvantaged Business Enterprise, 2-75 Disposal of excess material off project site,
8-26 Division of Transportation Development
(DTD), 1-3 DSR. See Design Scoping Review
Index January 31. 2013
Index - 2
E EA. See Environmental Assessment EIS. See Environmental Impact Statement Encumbrance, 1-26 Engineering Estimates and Market Analysis
Unit, 2-90 Entity agreement, 1-50 Environmental Assessment (EA), 3-2 Environmental Clearance, 3-1 Environmental Impact Statement (EIS), 3-2 Erosion control, 2-35 Estimating Costs, 1-10 Excess material, disposal of, 8-26 Existing typical section, 2-5 Experimental items, 8-25
F Farmland, 3-18 FASTER Bridge Enterprise Projects, 1-64 FASTER Bridge Projects
signage, 1-98 Federal Property, 7-10 Federal-aid Highway Act, 4-2 Field Inspection Review, 2-54 Field survey, 2-41 Final Office Review, 2-92 Finding in the Public Interest, 1-56, 2-84
Flowchart, 2-85 FIR. See Field Inspection Review Fiscal Constraint, 1-6 Floodplains, 3-20 FMMEASURE, 1-21 FOR. See Final Office Review Force Account Construction Method, 1-56 Forest Service, 7-10 Form 0568, 4-15 Form 1048, 1-1, 2-1 Form 1180, 2-97 Form 1217, 2-41 Form 128, 3-8 Form 1284, 7-14 Form 1299, 2-95 Form 155, 2-103, 2-110 Form 287, 2-103, 2-104 Form 333, 7-14 Form 463, 2-6, 2-8, 2-11, 4-1, 5-17 Form 464, 2-6, 2-13 Form 518, 8-4 Form 644, 2-103, 2-107
Form 690, 7-14 Form 691, 7-14 Form 859, 2-88 Form 895, 1-56, 8-29 Foundation investigation, 5-11 Foundation investigation and drilling, 6-5 F-shape Concrete Barrier, 2-29 funding sources, 1-19
G
Geotechnical studies, 6-6
H
Hazard Elimination Program, 4-2 Hazardous Materials, 3-22 Historic Properties Clearances, 3-25 Hydraulic design, 2-35
I Indirects, 1-10, 1-76 Information technology, 2-87 Innovative Contracting, 1-48 Intersection and Interchange Design, 4-7 Irrigation company agreement, 8-15, 8-17
L Landowners' access, 8-23 Letter of understanding, 7-14 Life cycle cost analysis, 6-8 Lighting plan, 4-10 Local Public Agency, 1-50
M
Machine passes, 8-23 Maintenance, 2-39 Major structure
bridge, 5-1 culvert, 5-4 unusual, 5-6
Mandatory source of materials, 8-27 Marking
pavement, 4-12 Materials and Geotechnical Branch, 6-6 Materials furnished by a public agency, 8-27 Migratory Birds, 3-28 MS4 (separate storm sewer system), 2-41 Multi-modal transportation, 8-13
January 31. 2013 Index
Index - 3
N
National Environmental Policy Act, 3-1 National Environmental Policy Act (NEPA),
5-10 NCAT, 1-26 NEPA (National Environmental Policy Act),
3-1 Noise Analysis, 3-31 Noise Walls, 5-15 NOPT, 1-26 Noxious Weeds, 3-33
O
Obligation, 1-27 On-the-Job Training, 2-73 Overhead sign structures, 5-1 Overpasses
pedestrian, 5-8
P Paleontology, 3-34 Passing lanes, 8-22 Pavement analysis, 6-1 Pavement Justification Report, 6-10 Pavement marking, 4-12 Pedestrian facilities, 2-32 Pedestrian overpasses and underpasses, 5-
8 Permanent Signing and Pavement Marking,
4-12 Permits required to work on government
lands, 7-9 Pipe materials, 2-37 Plans and Reproduction Processes, 2-103 Plans, Specifications and Estimate Review,
2-97 Pre-construction project (or design)
schedule, 1-42 Preliminary Financial Statement, 2-123 Printing and Visual Communications Center,
2-103 Private Interest, 1-50 Project Control Data, 2-88 Project Creation, 1-21 Project Delivery Methods, 1-54 Project Management, 1-42 Project Manager, 1-43 Project Special Provisions, 2-80 Proposed typical section, 2-6
Proprietary Items, 2-83 Public Agency, 1-50 Public Information, 4-14 Public Owned Organization, 1-50 Public Private Partnerships, 1-55 Purchase requisition
for Bridge Enterprise Project, 1-79 Purchase Requisition, 2-100
R
Railroad design, 8-10 Railroad Involvement, 7-17 Re-advertisement, 2-121 Red flags, 3-1 Region Plan Status Meetings, 2-50 Resident Engineer, 1-44 Resurfacing, 5-16 Retaining Walls, 5-13 Right of entry, 7-17 Right of way, 7-1 Roadside barrier, 2-29 RUDEM (ROW, Utilities, Design,
Environmental and Miscellaneous), 1-46
S Safety and Traffic Engineering Branch, 4-2 Safety rest areas, 8-8 Safety review, 2-27 SAP, 1-2 SB 40. See Senate Bill 40 SBWP, 1-21 Section 240, 3-29, 3-30 Section 4(f) properties, 3-10 Section 6(f), 3-13 Senate Bill 40, 3-36 Signal Warrants, 4-6 Signature projects, 1-62 Signing, 4-12 Social Resources, 3-38 Soil survey, 6-3 Special Provisions, 2-79
Project, 2-80 Standard, 2-79
Special use permits, 7-10 Stage construction, 2-4 Standard Special Provisions, 2-79 Standard Utility Agreement, 7-14 Statewide Transportation Improvement
Program, 1-2
Index January 31. 2013
Index - 4
Statewide Transportation Plan, 1-3 STIP, 1-3 STIP development schedule, 1-4 Stockpasses, 8-23 Stormwater management, 2-35 Stormwater Management Plans, 3-40 Structural Adequacy, 5-17 Structure selection report, 5-12 Surplus funds, 2-123 SWMP, 3-40
T Threatened and Endangered Species, 3-42 Thrie Beam Guardrail, 2-29 Traffic Control Plan, 4-13, 8-4 Traffic Data, 4-1 Traffic movement diagram, 4-5 Traffic signal plan, 4-9 Traffic signal warrants, 4-6 Traffic volume data, 4-4 Transit accommodations, 8-13 Transportation Management Plan, 4-13 Transportation Operations, 4-14 Turning Movements Request, 4-4 Type 3 W-beam guardrail, 2-29 Type 7 F-shape Concrete Barrier, 2-29 Typical section
existing, 2-5 proposed, 2-6
U
Underpass
machine, 8-23 stock, 8-23 wildlife, 8-23
Underpasses pedestrian, 5-8
Utility agreement contractor adjusted, 7-14 standard, 7-14
Utility Involvement, 7-12 Utility Permit, 7-14 Utility Relocation Permit, 7-14
V Value Engineering, 2-43 Vertical Clearance, 5-20
W
Walls noise, 5-15 retaining, 5-13
Water Quality, 3-44 W-beam guardrail, 2-29 WBS, 1-42 Wetlands, 3-46 Wildlife crossings, 8-23 Wire Cable Barrier, 2-29 Work Breakdown Structure, 1-42 Work zone speed limits, 4-15, 8-4
Z ZJ08, 1‐21
January 31, 2013 [Revised March 2013] Scoping, Budgeting and Programming
1-21
1.04 PROJECT CREATION AND FINANCES
SAP Steps for new projects (click on link to go to work instructions).
ZJ08 – Initiate Project Creation – PM (ZJ08 Initiate Project Creation) (http://vupweb.dot.state.co.us/gm/folder-1.11.29385?mode=EU&originalContext=1.11.30034 )
SBWP – Complete Project Manager Tab – PM (SBWP Complete CJ20N) (http://vupweb.dot.state.co.us/gm/folder-1.11.32630?mode=EU&originalContext=1.11.30034 )
CJ20N – Enter GIS details in SAP Project Manager – PM (GIS Project Limits ) (http://vupweb.dot.state.co.us/gm/folder-1.11.29337?mode=EU&originalContext=1.11.30034 )
CJ20N – Create Project Structure from Standard Template – (Add Template ) (http://vupweb.dot.state.co.us/gm/folder-1.11.29381?mode=EU&originalContext=1.11.30034 )
FMMEASURE – Maintain Funded Program for Project (FMMEASURE ) (http://vupweb.dot.state.co.us/gm/folder-1.11.28338?mode=EU&originalContext=1.11.30034 )
CJ20N Release Project (CJ20N) - Release project (http://vupweb.dot.state.co.us/gm/folder-1.11.29333?mode=EU )
Use the link to SAPTraining for SAP checklists for full list of transactions and workflow steps. SAP checklists for project processes (http://vupweb.dot.state.co.us/gm/folder-1.11.33901?mode=EU ).
1.04.01 Description
After a project has been scoped and is part of the current STIP, a project is ready to be created in SAP. Although one project usually covers all phases, sometimes it necessary to create multiple projects under one STIP number. For example, the Resident Engineer may create a project for design and a separate project for construction. The
Scoping, Budgeting and Programming January 31, 2013 [Revised March 2013]
1-22
Resident Engineer should confer with the Business Office to ascertain if there will be any benefits or deterrents to fragmenting the STIP line item into more than one project.
The Resident Engineer begins the process in SAP with Transaction Code ZJ08. ZJ08 starts a workflow that is routed to OFMB, the person who initiates ZJ08, and the Region Business office. See the online SAP work instructions for more details on project creation steps and information required. SAP Checklists provided in SAP training website show the participants and order for the SAP workflow.
KEY ITEMS TO KNOW FOR PROJECT CREATION - These fields combined, are the project information sent to FHWA via the Financial Management Information System (FMIS) and so it is key to have it as accurate as possible.
PROJECT DESCRIPTION (NAME) – ZJ08 The project name will be based on the information supplied with the request for the project using SAP transaction code – ZJ08. The information should be as descriptive as possible using state roads or federal highways and cities or counties.
PROJECT DESIGNATORS (General Location) – ZJ08 The Project Designators is the general location of the project which is used to generate the project number. If you choose a highway segment, then the system will then generate a number after that highway segment in sequential order. Example project number 0504-055 is on Highway 50 segment 4 (between La Junta and Kansas) and is the 55th project on this segment.
PROJECT PRE-FIX The business manager will designate the Project Pre-fix to be used on the project during this process. It will depend on the primary scope, location and funding for the project. For example, IM is Interstate Maintenance, FBR is Faster Bridge project, NH is National Highway.
OTHER PROJECT CREATION INFORMATION (fields with a check mark are required)
1. Region Code – Select the Region overseeing the project. For projects not created in the Region, select Statewide (ST). Do not select HQ.
2. Federal System Code:
I – Interstate
N – NHS non interstate
O – Other federal-aid highway
X – For conversion purposes (do not use)
January 31, 2013 [Revised March 2013] Scoping, Budgeting and Programming
1-23
Z – Not on any federal-aid highway (local agency off system projects for example)
3. Advertised By:
None – The project is design only or a study and will not go to Ad
State – This is a project advertised by CDOT and will go to ad. If you choose this option, the business manager must enter an ad date into SAP.
Local – This is a project that is advertised by a Local Agency (not CDOT). If None is chosen above, a reason must be given from the pull down menu.
4. Federal Improvement Code
Choose an option that best corresponds with the majority of funding or work. For example, if the project is mainly bridge funds then select “bridge replacement (either added capacity or no added capacity).” FHWA will review the code to make sure the work is in line with the funding.
5. State Improvement Code
The selection here should be similar to the Federal Improvement code based on the funding available.
6. Oversight Designator
A – CDOT administered – This is the majority of the projects.
N – Full FHWA (NHS) The Resident Engineer is responsible for determining whether the project is under CDOT or FHWA oversight. The oversight responsibilities are outlined in the Stewardship Agreement between the FHWA Colorado Division and CDOT. Unless the STA/FHWA agreement differs, full FHWA involvement projects will tend to be new construction or reconstruction projects on Interstate routes with an estimated value greater than $1 million. The Resident Engineer can contact the FHWA for further guidance.
O- Other – This is almost never used. FHWA will indicated if it is needed.
X- Full FHWA (Non-NHS) – This is rarely used. FHWA will indicate if it is needed.
7. Construction Engineering by:
C- Cons/Contr – This is a unique situation. Only use if told to do so.
L- Local – Construction oversight by Local Agency.
O- Other – Only use if instructed to use for special reasons.
S- State - This is standard for CDOT projects.
X- For conversion purposes – Do not select
8. Geographic Location, Terrain Type, Proposal of Work.
a. For the Geographic Location be as precise as possible (similar to, if not exactly the name of the project) by naming the Federal or State road and the city or county (i.e. – CR 520/CR 616 on SH 69 in Huerfano County).
b. For terrain type the options are: Level, Mountainous, Plains, Rolling or Urban.
Scoping, Budgeting and Programming January 31, 2013 [Revised March 2013]
1-24
c. For Proposal of Work list the major activity to be completed (e.g. – Intersection Design, Drainage improvements, Surface Treatment or Safety improvements).
9. % construction complete – this is usually zero
10. Remark or Comments – Add more information here if needed.
11. PROJECT PERSONNEL
a. This information is key if someone needs to contact appropriate party during any of the project development process.
b. The people entered are tied to their organization code and are what is used when SAP sends workflows for key processes in the project development.
c. The organization codes associated with the project personnel need to be correct and if there are more than one organization involved in the project there is an alternate Org code.
d. The business office also enters in Cost Center codes for the project which should correspond to the Residency in-charge of the project.
12. On System or Off System –
If it is on a state highway then it is ON SYSTEM. If it is on a City or County road or not on a highway, then OFF SYSTEM.
13. CONTRACT DELIVERY METHOD
a. Design-bid-build is our traditional method for projects. b. Other options – Refer to Innovating contracting manual.
14. PLANNED LENGTH AND PLANNED UNIT:
are not tied to the information given in OTIS at this time. Make sure the Planned Length entered matches the mileposts in OTIS. This information goes into Form 463.
15. INNOVATIVE CONTRACTING METHODS
Check all that may apply to your project. Update as needed as project develops. Refer to Innovative Contracting manual as needed.
16. LOCATION DETAILS
a. Exit SAP and go into OTIS to enter this information b. Route, beginning and ending reference points, lane quantity, facility type,
functional type, and population.DTD has this information for highways on CDOT’s Intranet in Data Access – Transportation Data Set and OTIS.
c. SAP will carry the project location information to other forms such as Form 463, FMIS, ProjectWise project description, and ZJ40 Project Tracker.
17. RAILROAD DESIGNATOR CODE –
If there are railroads near the project, use the pull-down menus to select which ones may be involved.
18. County Details, Congressional Districts, Structure ID Details, MPO’s, TRP;s, and Commission Districts, and TIP information –
January 31, 2013 [Revised March 2013] Scoping, Budgeting and Programming
1-25
Must press the Calculate County Percentages and Calculate Cong Dist Percentage buttons. This information is calculated automatically based on the project limits entered in OTIS.
19. Other fields such as “Completed construction date” are not required at project creation and can be ignored.
ADVERTISEMENT DATES The Advertisement Date is the milestone where construction funds are authorized and obligated for the project. This date also serves as the commencement of the period when a project is open for job showings and acceptance of bid proposals. CDOT recognizes three types of Advertisement or “Ad” dates, for use in project schedules. These “Ad” dates are recognized in CDOT’s business application system (SAP):
1. Initial Planned Ad date – Ideally this is the Ad date that each region puts forth prior to July 1st of every year for the upcoming fiscal year’s projects going to bid or when the project is created. This date is entered into SAP by the Region Business Manager.
2. Current Planned Ad date - This is the Ad date which is current and officially agreed to by the RTD. The Current Planned Ad date will match the Initial Planned Ad date until such time during the course of the fiscal year that the RTD has concurred with the necessity to change. Changes to the Current Planned Ad date are entered into SAP by the Region Business Manager.
3. Scheduled Ad date.
This is the date that goes into the Go Sheet.
This is a working Ad date generated by the Resident Engineer based on the most current scheduling information. This Ad date primarily serves as a barometer of progress in the total project. When indicated by a Scheduled Ad date which exceeds the Current Planned Ad date, the Resident Engineer will conduct a further assessment of the project and give consideration to a revision to the Current Planned Ad date (including consulting with the appropriate Region and project personnel).
The Resident Engineer should review CJ20N in SAP after the project is created to be sure all the data is accurate and inform the Business Office of any revisions.
After the project is created in SAP, an email message will be sent to key Region personnel involved indicating the process is complete and show the project information including the 5 digit project code.
The Resident Engineer needs to add a Template to the project before funds can be added to the project in SAP. See the SAP training internal website for work instructions
Scoping, Budgeting and Programming January 31, 2013 [Revised March 2013]
1-26
on adding a template to a project. A project cannot be seen in ZJ40 until the template is added. Once a template is added to the project in SAP, the Resident Engineer can notify the business office that the project is ready to be budgeted. See Section 1.02 for estimations for the Preconstruction Phases for a project.
1.04.02 Federal Authorization and Budgeting
Federal-aid highway funds are authorized by Congress to assist States with the construction, reconstruction, and improvement of highways and bridges on eligible routes and for other special purpose programs and projects. To be eligible for federal funds, projects must meet program requirements as outlined in Section 1.04.03. CDOT requires all highway projects to conform to these federal standards to ensure consistency and to allow for the possibility of adding federal funds to a project that initially is funded without any federal funds. Routine highway maintenance activities such as snow removal or repairing pot holes do not qualify for federal aid.
1.04.02.01 Background:
Federal funding to state transportation projects must be authorized by FHWA prior to initiating any work on a project. Requests for federal aid must be supported by a documented Project Cost Estimate as described in Title 23CFR 630.106. The process of developing an early Project Cost Estimate also provides a foundation for a sound project management plan. These requirements are described in the guidance document: “Controlling Our Critical Path: A CDOT Guide to Better Project Management Practices,” and can be found on CDOT’s website at: http://www.coloradodot.info/business/designsupport/design-docs/Controlling_Our_Critical_Path.pdf/
1.04.02.02 Definitions:
Assumptions – An important component of the Project Cost Estimate process is documenting assumptions relative to the project tasks, i.e. definitions, resource needs, durations, etc. Project Cost Estimate – The estimated total cost (in dollars) to complete the scope of work for a design and/or construction project. The Project Cost Estimate should include separate sections for the various project phases including ROW, Utilities, Design, Environmental, and Construction phases. The estimate should include all project costs (i.e., materials, equipment, labor, engineering, construction, and indirect charges).
January 31, 2013 [Revised March 2013] Scoping, Budgeting and Programming
1-27
Scope of Work – A detailed listing of criteria and objectives required for a project. Work-Hour Estimate – An estimate of labor hours to complete project tasks in accordance with the established scope of work for a design and/or construction project. Work-hour estimates including both internal and external personnel are required for all projects.
1.04.02.03 Process:
The Resident Engineer must develop a Project Cost Estimate, based on the Scope of Work and assumptions, to request FHWA authorization of federal funds. The Project Cost Estimate should indicate whether work-hours are for internal or external personnel, and should include the labor rates and costs associated with each. Note: If a consultant is to serve as the Project Engineer on a FHWA Oversight Construction Project (See Construction Bulletin CB 2010-9, “Guidance for When the Project Engineer is a Consultant”), the Regional Engineer/Project Manager shall submit a separate request for approval from their respective FHWA Operations Engineer prior to contracting such services. A Project Cost Estimate Worksheet is provided below:
Requirements for the authorization request to FHWA depend on whether projects are staffed with internal (CDOT/Local Agency) resources only, or if they include external (Consultant) resources, as noted below.
A) For projects staffed EXCLUSIVELY with CDOT and Local Agency Resources, the FHWA submittal only needs to include the Project Cost Estimate. Design costs may be represented as a percentage of the total construction cost estimate, based on historical and inflationary data.
B) For projects staffed INCLUSIVE of Consultant Resources, the FHWA submittal
will include:
1) Scope of Work –Sections of the Scope of Work ONLY where consultant resources are identified.
2) Project Cost Estimate – The Project Cost Estimate shall separately list CDOT and Consultant labor-hours and costs for each phase of the project.
Scoping, Budgeting and Programming January 31, 2013 [Revised March 2013]
1-28
After Region Management personnel including the Program Engineer and Specialty Unit managers concur with the Scope of Work and Project Cost Estimate, the Resident Engineer shall e-mail the authorization request to the respective FHWA Operations Engineer. The e-mail subject line should provide a brief description of the project (i.e., Preliminary Design, Final Design, etc.). Any increases to previously authorized budgets require FHWA re-authorization. Only those increases greater than $100,000 require a revised Project Cost Estimate to be included in the re-authorization request to the FHWA Operations Engineer.
1.04.03 Obligation:
After a project has been authorized, FHWA obligates the federal funds, making them available for CDOT to spend for the approved project. Charges cannot be made against any phase of the project until the funds are obligated. It is further important to note that if federal aid has been requested, state authorization is not granted until the federal authorization is received. Work performed on unauthorized projects is not legitimate and could become the personal liability of the individual initiating such work.
1.04.03.01 Definitions:
NCAT: NCAT prevents time/labor charges from hitting the phase, at time sheet entry. The Region Business Office will need to unset NCAT to allow labor charges after Federal authorization is given. The Region Business Office should be notified if the Resident Engineer wants to allow payroll charges. Some projects do not want payroll charges to a particular phase.
NOPT: NOPT (No postings) stops all financial postings to the project. Nothing can be charged to this phase including Purchase Requisitions or direct charges.
ENCUMBRANCE: An encumbrance is a binding obligation to pay.
Pre-Construction Phase encumbrances are generally for ROW acquisition, Utility agreements, and Consultant Task Orders.
Construction phase encumbrances are for the contract with the contractor, Construction Engineering (CE) and Indirects costs calculated for the project.
Intergovernmental agreements (IGA) encumber funds for all phases for the Local Agency on Local Agency projects.
Procedure to Budget Funds: The initiating region must ensure that the project is properly listed in the Statewide Transportation Improvement Plan (STIP) and within the fiscal constraints imposed by the STIP. Each project budget action is individually
January 31, 2013 [Revised March 2013] Scoping, Budgeting and Programming
1-29
processed and verified against its approved STIP line item. Each project is budgeted by phase (ROW, Utility, Design, Environmental, Construction, Miscellaneous, etc.) and provider (i.e. Federal, State, or Other (Local).
Identify the sources of funding for the project.
For Federal Funds there are subcategories that have to match the characteristics of the project such as Interstate Maintenance and Bridge-On System. OFMB reviews the annual federal appropriation bill by category, comparing the appropriations with the authorizations calculating the percentage obligation limits for Colorado by program. Based upon these calculations, CDOT Regions and the Metropolitan Planning Organizations (MPOs) are allotted funds to spend on actual projects by sub-category. It is from these allotted funds or additional funding provided by a local government that a project receives obligated funding.
The regional business offices must ensure that the project funds from the various federal categories, as well as state and/or local highway funds, are applied in a suitable mix based on estimates from the Resident Engineer.
Funds to be budgeted must be in the current year’s STIP. It should be noted that moving funds currently budgeted into a project that are from the same fiscal year is considerably easier than moving funds from a prior fiscal year. For example, if the project needs funds moved from Design to Construction, it will be much easier if the Design funds are in the current fiscal year STIP. If the funds are from a prior fiscal year, they will have to be de-budgeted, rolled forward in the TIP and in the STIP, and re-budgeted into the construction phase.
Determine whether or not the project’s budget requires Transportation Commission action. Budget items requiring Commission approval are:
1. Initial Project Budget Actions from certain programs not already approved by Commission as a whole. (i.e., RPP, BRS, FBR)
2. Projects involving Earmarks or Discretionary Funding
3. Local Overmatch not already projected or 100% locally funded projects
4. Strategic Projects (7th Pot)
5. Additional Funding above 15% of prior TC approved Budget
All Budget Actions are processed daily and, if Commission action is required immediately scheduled for the next supplement. The cutoff for Budget Actions inclusion in a Supplement is the 25th of the month preceding the T.C. Scheduled Meeting. These Budget Actions will remain in a “Pre-posted” status until the commission’s approval of the Budget Supplement.
Scoping, Budgeting and Programming January 31, 2013 [Revised March 2013]
1-30
After verifying the overall project description, including location and work type with the requested funding and ensures each budget action is linked to a viable STIP number, OFMB applies first and second level approvals to the budget action and determines the Budget Document Type.
OFMB enters the approved budget request into the SAP system which automatically generates the corresponding requests for phase authorization/obligation.
Non-federal-aid phases are authorized and obligated immediately upon Budget Action approval in SAP.
Federal-aid phase fund authorizations and obligations requests are submitted daily for review and approval by FHWA Colorado Division via the outbound FHWA Fiscal Management Information System (FMIS). The approved federal authorization/obligation is received from FHWA via the inbound FMIS interface.
The process of requesting federal-aid fund authorization/obligation is differentiated by non-construction and construction phases of work.:
1. Pre-Construction
For the pre-construction phases of a Federal-aid project OFMB’s final approval of a budget action in SAP prompts a request to FHWA for federal authorization/obligation via the outbound FMIS interface. Once authorization is granted by FHWA and recorded in FMIS, the FHWA phase authorization date(s) is auto populated in SAP PS via the inbound FMIS interface.
The Right of Way phase requires no further budgetary action by the Region. Actual acquisition, however, must be authorized by Staff ROW upon completion and approval of the ROW plans. Staff ROW notifies the Region, via Form 462A Right of Way Plan Approval, that ROW acquisition may occur.
The Utility phase requires no further budgetary action by the Region, but the region must also submit utility agreements to the utility engineer for processing.
The Design, Environmental and Miscellaneous phase requires no further budgetary action by the Region.
Note: Project Phases are automatically set to NCAT or NOPT (see definitions above) when created. Resident Engineer will notify the business office if they want payroll charges or other charges to be allowed to the Preconstruction phases after budgeting and obligation are complete.
2. For the construction phase Obligation of a Federal-aid construction project (See Section 2.30):
3. Budgeting Timing before obligation:
Budgeting construction funds is usually in advance of the authorization/obligation process.
January 31, 2013 [Revised March 2013] Scoping, Budgeting and Programming
1-31
Budgeting construction funds can occur when the current STIP year begins for construction phase designated or when the funds are completed in the STIP process.
If additional funds for Construction are required, the budgeting request may initiate the change in the STIP process.
4. Obligation – See Section 2.30 Form 1180 section for construction funds obligation process.
1.04.04 After Award of Low Bidder
At the time of award, the construction phase budget will be adjusted so it matches Form 65 exactly. The preconstruction phases have to be closed shortly thereafter (approximately 30 days) or a request with justification has to be made to keep the funds open.
The Approved Commission Budget level is significant in determining the number of authorized actions over the life of a project. Use SAP transaction ZJ20 to access Form 65 which will indicate the Approve Commission Budget. It is from this dollar amount that the 10 percent will be computed for determining if Chief Engineer approval is required for project award during the project bid process. It is also from this amount that the 15 percent will be calculated to establish if Transportation Commission Action is required to increase the project budget or for award of a project at bid.
Any request for additional budget greater than 15 percent of the approved Transportation Commission budget will be processed through a budget supplement action, which occurs on a monthly basis.
If the budget request is less than 15 percent of the Transportation Commission approved budget, OFMB may approve the request as an “allotment advice.” Allotment advices include transfers to projects from pools or other projects. Allotment advices are usually processed within a few days.
Any surplus or deficit amounts will be corrected by the Regional Business Managers with a Budget Action submitted to OFMB for approval to de-budget or supplement the amount. If the Regional Business Office wishes to retain this surplus amount, the
Scoping, Budgeting and Programming January 31, 2013 [Revised March 2013]
1-31B
business office must request an approval to retain the surplus funds from the Chief Engineer. The request must be submitted to the Bids and Awards section by Monday, NOON, following the Letting Day. See Section 2.36 for additional information on retaining surplus bids.
1.04.05 Supplementing the Budget
There are many reasons that project phase budgets need to be supplemented, including additional work or overruns. In those instances, the Resident Engineer will work with the Region Program Engineer and the Business Office to find sources.
Many requests to add funds to a project do not require Transportation Commission approval. However, in those cases that do require Transportation Commission approval, the Resident Engineer needs to be aware that supplementing a project can take months. See Section 1.01 requirements on STIP/TIP, and Transportation Commission Action (PD 707.1).
The Region should make as few presentations to the Transportation Commission as possible on any given project If there is any likelihood that several phases such as utilities and right of way are going to run over budget, both requests should be calculated and communicated to the Region Program Engineer as soon as the Resident Engineer has solid figures.
1.04.06 Day-to-Day Financial Management
The Resident Engineer should check their projects in either ZJ40 or ZF70 in SAP to determine the current status of the project funding, expenditures, and encumbrances. It is recommended to use the timesheet report available through the Portal and run the report as needed to see which CDOT employee charges to their project(s) and the indirects that hit the project(s) budget.
If any phase of a project goes into deficit, payment for any phase of the project to a third party will not be processed. For example, if the design phase goes into deficit after the project is awarded in construction, the contractor cannot be paid. The Resident Engineer needs to be aware of CDOT purchasing requirements, rules, and directives. State Procurement, CDOT Procurement, and the Center for Accounting offer training applicable to the financial aspects of running a project. There is an On-line budgeting class available through the Transportation Engineering Training Program (TETP). Additional References:
January 31, 2013 [Revised March 2013] Scoping, Budgeting and Programming
1-31C
1. OFMB Policy and Procedures Manual - http://intranet.dot.state.co.us/business/ofmb/other/current/ofmb-policy-manual-4-11/view
2. PD 707.1 – Annual Budget Process 3. FHWA A Guide to Federal-Aid Programs and Projects
http://www.fhwa.dot.gov/federalaid/projects.pdf 4. Title 23, United States Code (23 U.S.C.) Title 23, Highways, of the Code of Federal
Regulations (23 CFR) – 630.106 (Project Authorizations (FMIS) Preconstruction) 5. The FHWA/CDOT Stewardship Agreement)
http://www.coloradodot.info/business/permits/accesspermits/references/stewardship-agreement.pdf
6. TETP On-line budget training 7. SAP Training website
Scoping, Budgeting and Programming January 31, 2013 [Revised March 2013]
1-31D
January 31, 2013 [Revised March 2013] Scoping, Budgeting and Programming
1-31
Scoping, Budgeting and Programming January 31, 2013 [Revised March 2013]
1-32
1.05 CONSULTANT SELECTION AND CONTRACTING
PROCESS
When the State does not have adequate resources (such as qualified personnel,
adequate staff, specialized expertise, or ample time) to perform a task, consultant
services are contracted. A professional consultant is a licensed professional engineer,
licensed professional architect, licensed landscape architect, licensed industrial
hygienist, or licensed surveyor. A qualified and experienced consultant in relation to the
expected scope of work is obtained according to an approved selection process through
the Engineering Contracts Unit Program in the Contracts & Market Analysis Branch.
This process is also followed when Construction Manager/General Contractor or CMGC
services contractor is required for CMGC delivery. If CMGC services that require a
Contractor produce any stamped design plans or lead a formal Value Engineering
Study, Brooks Act compliance per the Consultant Selection process will be required. If
no Brooks Act compliance is required for the CMGC process, please follow the alternate
process for CMGC projects.
The method for obtaining a professional consultant to do a specific scope of work or
non-project-specific consultant services shall comply with applicable federal and state
laws governing the services of consultants, as outlined in CDOT Procedural Directive
400.1, Obtaining Professional Consultant Services, and 23 CFR Section 172,
Administration of Engineering and Design Related Services.
The Program Manager in the Contracts & Market Analysis Branch is responsible for the
prequalification and coordination in the selection of a consultant, and developing a
contract between the state and the selected consultant. The Engineering Contracts Unit
facilitates the selection process. The Resident Engineer shall evaluate the consultant’s
performance on projects.
1.05.01 Obtaining a Consultant Contract
The following steps are necessary to obtain an executed consultant contract. The
Engineering Contracts Unit shall perform the steps unless otherwise noted [responsible
persons are identified in parentheses after each step]:
1. Ensure that the proposed consultant service is consistent with CDOT’s Long-Range Plan, Statewide Transportation Improvement Program, the CDOT budget, and the Obligation Plan (Program Engineer, Resident Engineer and Business Office).
January 31, 2013 [Revised March 2013] Scoping, Budgeting and Programming
1-33
2. Develop scope of work. For non-fund encumbering (generally, Non-Project Specific or NPS contracts), the Scope of Work should provide a general description of the anticipated services. For fund encumbering contracts and Task Orders, the Scope of Work will be project specific and detailed to include all requirements and deliverables. If the Consultant is known, the Scope of Work should be reviewed with the Consultant and modified as necessary for clarity. (Resident Engineer)
3. Prepare an Independent Cost Estimate (ICE) as described in Section 1.05.01.02 below. (Resident Engineer).
4. Prepare consultant selection request, including the Underutilized Disadvantaged Business Enterprise (UDBE) goals, for the Chief Engineer’s approval for advertisement (Resident Engineer and Region EEO/Civil Rights Specialist).
5. Establish a selection panel (Resident Engineer).
6. Create selection schedule (Resident Engineer and the Engineering Contracts Unit Staff).
7. Advertise Invitation for Consultant Services on the Internet and, as needed, in special journals (contract writer).
8. Create and distribute the selection information and instruction package to the consultant community (contract writer).
9. Coordinate and facilitate selection panels to achieve consensus and make a recommendation to the Chief Engineer (contract writer).
10. Obtain RTD’s approval of the selection results. (Resident Engineer)
11. Obtain the Chief Engineer’s approval of the selection results (contract writer).
12. Notify consultants of selection results (contract writer).
13. Finalize the ICE. For non-fund encumbering Contracts, use the ICE Summary Template, Type A, in Section 1.05.02.03. For fund encumbering Contracts/Task Orders, work-hours and costs will be negotiated with the Consultant and the results documented in the ICE Summary Type B (Section 1.05.02.03) for “Fund Encumbering Contracts/Task Orders.” Include all documents in the solicitation request to the Engineering Contracts Unit. (Resident Engineer) Note: For task order contracts, this step is done for each task order request.
14. Obtain and review the consultant’s financial information, insurance information, and initial cost proposal (Consultant Audit).
15. Initiate audit evaluation (Consultant Audit Program).
16. Analyze audit evaluation report and negotiate consultant fee and final contract cost exhibit (contract writer).
17. Prepare final contract and route the contract for approval and signatures. Distribute executed contract (Procurement and Business Offices).
18. Issue the Notice-to-Proceed to the consultant (Engineering Contracts Staff).
19. Debrief consultants, as requested, on selection results (contract writer).
Scoping, Budgeting and Programming January 31, 2013 [Revised March 2013]
1-34
20. Compile selection documentation and transmit the selection file to the CDOT Records Center (contract writer).
The Resident Engineer is responsible for the submittal of the Contract Certification and
Contractor Evaluation forms that are part of the Colorado State Controllers Contract
Management System (CMS). See Section 1.06 Contract Certification and Evaluation
Requirements for Colorado Contract Management System (CMS).
1.05.02 Preparing an Independent Cost Estimate for Consultant Services
1.05.02.01 Background Professional (engineering and architecture) services for CDOT projects are acquired through a qualifications-based process in accordance with the Brooks Act (Title 40 United States Code, Chapter 11, Section 1101-1104). The Brooks Act requires agencies using federal funds for construction projects to promote open competition by advertising, selecting, and negotiating contracts based on qualifications, and at a fair and reasonable price. State and Federal laws require State Departments of Transportation to develop an Independent Cost Estimate (ICE), including an independent Work-Hour Estimate, as a part of the contracting process for all professional services. An ICE must be completed for all contracts and task orders valued in excess of $100,000. 1.05.02.02 Definitions Assumptions – An important component of an ICE is documenting assumptions relative to the tasks, i.e. definitions, resource needs, durations, etc. Independent Cost Estimate (ICE) – A cost estimate to accomplish the scope of work, completed by the CDOT Project Manager. In addition to the cost of labor, an ICE should include fees, material costs, equipment charges indirect charges, and all other costs for a contract. Scope of Work – A detailed listing of requirements, criteria, and objectives for services that a Consultant is expected to provide. Work-Hour Estimate – Used to develop the ICE, the estimated Consultant labor hours required to complete the established scope of work. 1.05.02.03 Process Non-Fund Encumbering Contracts:
January 31, 2013 [Revised March 2013] Scoping, Budgeting and Programming
1-35
Non-Fund Encumbering Contracts are typically Non-Project Specific (NPS) Contracts for which specific service needs are defined and executed through Task Orders. A solicitation request for this type of Contract to the Engineering Contracts Unit must include an Independent Cost Estimate (ICE) Summary. Although specific work details may be unknown, the ICE should provide a general estimate identifying the number of consultant work-hours and cost, to justify the value of the contract to be awarded. The ICE should be formatted using the template below:
Type A - Non Fund Encumbering ICE
Fund Encumbering Contracts/Task Orders: For Fund Encumbering Contracts or Task Orders, the ICE is more detailed because the Consultant and specific work requirements are known. In this case, the following steps must be completed prior to submitting an ICE with a solicitation request to the Engineering Contracts Unit:
(1) Independent Cost Estimate (ICE) (Required (>$100K)) – Upon completion of the
Scope of Work, the CDOT Project Manager and Consultant separately must complete an ICE based on the estimated resources, work-hours and other related material/services needed to accomplish all of the required tasks. To simplify the negotiation process, the CDOT Project Manager and the Consultant should use an identical format for the work-hour estimate. Assumptions should be clearly documented, and all applicable labor, equipment, materials, and other costs should be included.
(2) Work-Hour/Project Cost Negotiation (Required (>$100K)) – Upon completion of the
ICEs, the CDOT and Consultant Project Managers should review and negotiate the work-hours and project costs, regardless of the magnitude of the differences in the estimates. The basis of the negotiation should address the allocation of resources and work-hours, and not solely the total cost. The final work-hour distribution and project cost shall be documented on the Work Hour and Cost estimate Worksheets in the ICE Summary (see below Section (3)). Copies of the CDOT and Consultant ICEs should be retained in the project records.
Any changes to the Scope of Work as a result of the negotiations should be incorporated in the Final Statement of Work submitted with the solicitation request.
(3) Independent Cost Estimate (ICE) Summary (Required (>$100K)) – The Summary will include the initial CDOT ICE as well as a comparison of the CDOT and
Scoping, Budgeting and Programming January 31, 2013 [Revised March 2013]
1-35B
(4) Consultant Total Cost estimates, as prepared and prior to negotiation. The ICE Summary MUST be formatted using the template below:
Type B-Fund Encumbering ICE Summary.xlsx
NOTE: If a Task Order Amendment is of a value greater than $100k OR a Task Order Amendment revises the collective Task Order value greater than $100k for the first time, steps 1 thru 4 above are required.
1.05.03 Obtaining a CMGC Contract (Alternate Process)
The following steps are necessary to obtain an executed CMGC contract. The
Engineering Contracts Unit shall perform the steps unless otherwise noted [responsible
persons are identified in parentheses after each step]:
1. Ensure that the proposed CMGC service is consistent with CDOT’s Long-Range Plan, Statewide Transportation Improvement Program, the CDOT budget, and the Obligation Plan (Program Engineer, Resident Engineer and Business Office).
2. Develop scope of work (Resident Engineer).
3. Prepare a contract cost estimate (Resident Engineer).
4. Prepare CMGC selection request, including the Underutilized Disadvantaged Business Enterprise (UDBE) goals, for the Chief Engineer’s approval for advertisement (Resident Engineer and Region EEO/Civil Rights Specialist).
5. Establish a CMGC selection panel per CMGC guidance from the Innovative Contracting Advisory Committee (Resident Engineer).
6. Create selection schedule (Resident Engineer and the Engineering Contracts Unit Staff).
7. Advertise Invitation for CMGC Services on the Internet and, as needed, in special journals (contract writer).
8. Create and distribute the selection information and instruction package to the CMGC and CCA community (contract writer).
9. Coordinate and facilitate selection panels to achieve consensus and make a recommendation to the Chief Engineer (contract writer).
10. Obtain RTD’s approval of the selection results. (Resident Engineer)
11. Obtain the Chief Engineer’s approval of the selection results (contract writer).
12. Notify contractors of selection results (contract writer).
January 31, 2013 [Revised March 2013] Scoping, Budgeting and Programming
1-35C
13. Finalize scope of work, and for project-specific funds-encumbered contracts, negotiate work-hours and the cost proposal (Resident Engineer and the contractor representative), and submit those to the Engineering Contracts Unit. Note: For task order contracts, this step is done for each task order request.
14. Obtain and review the contractor’s financial information, insurance information, and initial cost proposal (contract writer). (Only for Brooks Act CMGC Contracts.)
15. Initiate audit evaluation (contract writer). (Only for Brooks Act CMGC Contracts.)
16. Analyze audit evaluation report and negotiate contractor fee and final contract cost exhibit (contract writer). (Only for Brooks Act CMGC Contracts.)
17. Prepare final contract and route the contract for approval and signatures. Distribute executed contract (Procurement and Business Offices).
18. Issue the Notice-to-Proceed to the contractor (Engineering Contracts Unit Staff).
19. Debrief contractors with CMGC Debrief Template on selection results. In-person debriefs are optional and up to the Resident Engineer. (contract writer)
20. Compile selection documentation and transmit the selection file to the CDOT Records Center (contract writer).
The Resident Engineer is responsible for the submittal of the Contract Certification and
Contractor Evaluation forms that are part of the Colorado State Controllers Contract
Management System (CMS). See Section 1.06 Contract Certification and Evaluation
Requirements for Colorado Contract Management System (CMS).
Scoping, Budgeting and Programming January 31, 2013 [Revised March 2013]
1-35D
January 31, 2013 Scoping, Budgeting and Programming
1-47
1.07.12 PROJECT ESTIMATE – (See Section 1.02)
The Project Estimate is the summary of total costs for a project. This estimate is often broken out into ROW, Utilities, Design, Environmental and Miscellaneous (RUDEM) phases. Additionally, the Project Estimate will include projected costs for Construction of the project. Reasonably accurate Project Estimates are important, as budgets and project limits are often established from them.
A project schedule is prepared to monitor the progress of preconstruction activities and to determine a reasonable date for the advertisement of the project.
The project schedule is developed by the Resident Engineer to monitor important events and activities required to complete the design, right-of-way acquisition, environmental clearances, utility work, and other associated tasks required to finalize design of a project. The Resident Engineer will monitor the schedule to ensure important dates are met to successfully advertise the project.
The Resident Engineer should give priority attention to critical path tasks that often require considerable time such as right-of-way acquisition, complex bridge design, consultant selection, environmental investigations, local agency agreements, utility and railroad agreements, and hazardous materials mitigation.
Microsoft Project is used to establish the project schedule, critical path and milestones. Using Microsoft Project, the Resident Engineer and the Specialty Units can coordinate production milestones for completion of assigned tasks.
The Resident Engineer needs to consider the availability of funds when determining schedules. For example, preliminary engineering should not be started until funds have been budgeted and obligated for the design phase, and a project may not be advertised until funds are available for construction, particularly if federal aid is involved. In addition, local agencies may provide funds and their processes and time constraints for providing these funds have to be considered.
The Resident Engineer will develop the project schedule and coordinate project progress with the project design team and all affected parties. The project team will be informed of activity schedule changes and accomplishments in order to coordinate plan development. Strategies should be developed for resolving critical path activity delays. The Resident Engineer will inform affected parties of any changes to the schedule and adjustment to the advertisement date.
Scoping, Budgeting and Programming February 10, 2014
1-48
Developing and managing a project schedule includes the following activities:
1. Conduct the project design scoping prior to preliminary design by initiating a Design Scoping Review – See Sections 1.02 and 2.01.
2. Develop a proposed project schedule, preferably within 30 days after the Design Scoping Review.
3. Coordinate, monitor and update the project schedule with other appropriate milestones such as request and receipt of the survey, Field Inspection Review, Final Office Review, and advertisement date.
4. Update any changes to these dates in Microsoft Project.
The project schedule should be saved on a server within the Region or as a shared file on a personal computer so that specialty units and other members of the design project team may review the schedule. Any changes to the schedule or notes to be added should be coordinated through the Resident Engineer.
For Programming and Budgeting of funds refer to Sections 1.02, 1.03 and 1.04:
1.07.13 Milestone Dates in SAP Project Builder (CJ20N) CDOT uses Critical Path Method (CPM) scheduling to help manage our design and construction projects. For CPM to be effective, the schedule must be maintained. Entering and reporting Milestone dates for a CDOT project is an important task for managing the schedule. However, it has historically been time-intensive. The SAP Project Systems team has eliminated several layers of networks and activities that were not being used in the CDOT Engineering template in Project Builder (CJ20N) and we have streamlined the configuration of the templates to include only the major Work Breakdown Structure (WBS) and Milestones. This new template will not have the extraneous ROW WBS, Design Networks and Design Activities. This has resulted in a simple layout that is easier for Project Managers to use and report project status. The new template became available on July 31, 2013. The new templates have the same names (Std. Project – Eng. Cap. (with ROW) – 00010 and Std. Project – Eng. Cap (without ROW) – 00011). (See screenshot in Figure 1-2A.) The Milestones in the templates are the Standard Milestones outlined in the “Controlling Our Critical Path” document. With this change you can add additional Milestones to any WBS in the project. There is no limit to the number of additional milestones you can add. However, only the first five additional milestones will display on the Project Status Report (ZJ40). There are two reports you can use to report Milestone dates. The first report, Project Status Report (ZJ40), will display most of the Project information including the Standard Milestones and up to five additional Milestones. (See Project Status Report sample in Figure 1-2B.) The second report is Milestones (CN53N). With this report you can call-up the Milestone dates by
February 10, 2014 Scoping, Budgeting and Programming
1-48A
Project or WBS Elements. To add a template to a new project, refer to the help document “CJ20N - Add Template to Project” or “CJ20N - Add Standard Template to Bridge Enterprise Project” in SAPTraining. If you created a project, added a template and released the project BEFORE August 1, 2013 you can change the template. To do this and include the new Milestones refer to “CJ20N – Update Old Template to Include New Milestones”:
Update Old Template to Include New Milest
To add dates to Milestones refer to “CJ20N – Add Milestone Dates to WBS Template”:
Add Milestone Dates to WBS Template.doc
Scoping
g, Budgeting
Scre
g and Progr
eenshot of S
ramming
FigStd. Project
1-48B
gure 1-2At – Eng. Capp. (with ROW
Feb
W) Templat
bruary 10, 2
e
= WBS Ele = Mileston
2014
ement ne
February
ry 10, 2014
Scr
Figreenshot of
S
1-48C
gure 1-2BProject Sta
Scoping, Bu
atus Report
udgeting an
t
nd Programming
Scoping, Budgeting and Programming February 10, 2014
1-48D
We are continuing to work on additional help documents and will let you know as they become available. The help documents we are working on are: “CN53N – Milestone Reporting” and “CJ20N – Add Additional Milestones”. If you need assistance on Milestones in SAP or SAP Project Systems, please contact the BPXs: Tawnya Nicholson Valerie Metaiguer tawnya.nicholson@state.co.us valerie.metaiguer@state.co.us (303)512-5207 [7-5207] (303)757-9837 [7-9837]
1.07.14 Additional References: 1. CDOT Procedural Directive 512.1, Project Scoping and the Design Scoping Review
(DSR) at the following link: http://intranet/resources/policy-procedure/documents/0512-1/view
2. SAP Workflows at the following site: http://vupweb.dot.state.co.us/gm/folder-1.11.33901?mode=EU
3. OFMB Policy and Procedures Manual - http://intranet.dot.state.co.us/business/ofmb/other/current/ofmb-policy-manual-4-11/view
4. Controlling our Critical Path guide found at the following link: http://www.coloradodot.info/business/designsupport/design-docs/Controlling_Our_Critical_Path.pdf/view
July 24, 2015 Scoping, Budgeting and Programming
1-101
1.15 ESTIMATING DRAWDOWN SCHEDULES
1.15.01 Background
CDOT is moving from a budget-based project funding system to an expenditure-based project funding system. What this means is that CDOT will now only encumber funds as they are needed on a fiscal year basis. Moving to an expenditure-based system will allow CDOT to more effectively use our cash reserves and deliver more projects. In order to move to an expenditure-based funding system, CDOT needs to have a better understanding on when projects anticipate spending funds. Recognizing construction projects comprise the largest portion of our cash obligations, it was decided to focus on obtaining anticipated drawdown information for the construction phase dollars without including CE and indirect costs, before addressing the pre-construction phases.
1.15.02 Project Manager Guidance
Pre-advertisement (Applies to all CDOT Managed Projects):
1. Send the scoping level estimate and type of work to the Project Management Office (PMO). They will develop a scoping level construction drawdown and coordinate with the Project Manager and RE for feedback. Once there is agreement that the drawdown is reasonable, the Project Manager will enter the anticipated expenditures by fiscal year in SAP.
2. In coordination with PMO, update the anticipated construction phase drawdown at FIR using the latest construction estimate and update the drawdown in SAP.
3. In coordination with PMO, update the anticipated construction phase drawdown at FOR using the latest construction estimate, and update the drawdown in SAP.
4. In coordination with PMO, update the anticipated construction phase drawdown at least one week before processing the Form 1180 using the Engineer’s Estimate (Line 7 from Form 65 Project Commitment Amount), and update the drawdown in SAP.
5. Include the appropriate construction drawdown standard special provision in your specification package (single or multiple fiscal years).
https://www.codot.gov/business/designsupport/construction-specifications/2011-Specs/standard-special-provisions/section-100-revisions/108psscy.docx/view https://www.codot.gov/business/designsupport/construction-specifications/2011-Specs/standard-special-provisions/section-100-revisions/108psmcy.docx/view
Scoping, Budgeting and Programming July 24, 2015
1-102
1.15.03 Resources
For questions related to the phase level funding contact Eric Ehrbar. Contact Sam Pappas for questions related to indirect and construction engineering rates, encumbrances, and the Form 65 – Project Financial Statement. Name Phone Number Email Eric Ehrbar (303) 757-9581 [7-9581] eric.ehrbar@state.co.us Budget and Cash Management Reporting Manager Scott Howard (303) 757-9328 [7-9328] scott.howard@state.co.us Cash Management Manager Sam Pappas (303) 757-9628 [7-9628] sam.pappas@state.co.us Projects Accounting and Reporting Manager Joe Duhon (303) 757-9638 [7-9638] joseph.duhon@state.co.us Budget Manager For technical assistance entering the drawdown schedule into SAP, contact your Region SAP Power/Super User or the SAP Project System BPXs. Please contact your Resident Engineer for the name of you region’s current representative. SAP Project System BPX Tawnya Nicholson (303) 512-5207 [7-5207] tawnya.nicholson@state.co.us SAP Project System BPX Valerie Metaiguer (303) 757-9837 [7-9837] valerie.metaiguer@state.co.us For general guidance or support regarding Program and Cash Management implementation and specific requirements for Program and Cash Management found in Design and Construction Bulletins, contact the respective Region Program Management Representative listed below: Name Phone Number Email Region 1 Hilary Hawthorn (720)497-6910 [1-6910] hilary.hawthorne@state.co.us Region 2 Michael Nusen (719)546-5779 [2-5779] michael.nusen@state.co.us Region 3 Sherry Dunn (970)683-6207 [3-6207] sherry.a.dunn@state.co.us Region 4 Bryan Schafer (970)350-2219 [4-2219] bryan.schafer@state.co.us Region 5 Tom Bovee (970)385-1412 [5-1412] thomas.bovee@state.co.us
Additional References: 1. Design Bulletin DB 2014-1 2. CDOT Construction Manual
June 8, 2015 Project Development Process
2-1
2.01 DESIGN SCOPING REVIEW
The Design Scoping Review (DSR) is an early, on-site review of a project prior to
preliminary design. This enables development of a scope of work that will be consistent
with the planning and design characteristics. See Section 1.02.04 for timing and scoping
project pool (payroll charges) of Design Scoping Review prior to project creation and
budgeting. Some projects will be created and budgeted before the scoping review
meeting. It is acceptable to have two scoping meetings. One before the project is
created and budgeted and another after the project is created and budgeted.
The process establishes the objectives of a project, the identification of design
standards, funding sources, and the required resources necessary to complete a
project. All projects, regardless of size, shall use the scoping process.
2.01.01 Form 1048, Project Scoping/Clearance Record
Form 1048, Project Scoping/Clearance Record comprises a review list used to
document the design scoping process, to monitor status toward PS&E approval, and to
track final clearances prior to advertisement of a project.
2.01.02 Design Scoping Review (DSR) Meeting
The DSR meeting shall be scheduled as soon as possible when a project is identified.
Charges can be made to the Region Scoping Pool section 1.02.04. The DSR invitation
letter shall include the CDOT Form 1048 completed through Phase I, the first three
items on the following list, and as many of the remaining items on the list as possible:
1. Location map of the project with proposed project limits identified.
2. Plan and profile of existing facility, if available.
3. Traffic data.
4. Accident history and hazard rating.
5. Existing roadway condition and pavement rating.
6. Design speed and existing signed speed.
7. Related inter-modal information.
8. Environmental considerations.
9. Context Sensitive Solutions
Project Development Process January 31, 2013
2-2
2.01.03 DSR Invitees
The following shall be invited to the DSR, or receive notice of the DSR, as appropriate:
From CDOT Region: Others:
Program Engineer CDOT Staff representatives: (Bridge, Hydraulics, Safety and Traffic, Transportation Development, ROW, Environmental, Geotechnical, etc.)
Resident Engineer Other State Agencies
Traffic and Safety Engineer Local Government Agencies (city, county, etc.
Utilities Engineer FHWA Representatives (and other federal agencies)
Planning/Environmental Manager Specific organizations: emergency, schools, special districts, enhancement sponsors, etc.
Maintenance Superintendant Railroads, Transit Operators, Airports
Materials Engineer
ROW Supervisor
Survey Coordinator
Hydraulics Engineer
Civil Rights Manager
2.01.04 Conduct of the DSR Meeting
The Resident Engineer will conduct the Design Scoping Review. An agenda will be
prepared to ensure all critical issues are addressed. All CDOT policies and directives
currently in force will be considered when preparing the agenda. The items to be
reviewed include, but are not limited to, the following:
January 21, 2016 Project Development Process
2-19
2.07.03.02 Safety Evaluation for 3R Projects
3R Projects are now required to have a TSM&O Evaluation and are no longer required to have a separate safety evaluation. The TSM&O (Transportation Systems Management and Operations) Evaluation, which is required on all projects, consists of three parts: a Safety Analysis, an Operations Analysis, and an ITS Analysis. Refer to the new section 4.12 for details on the TSM&O Evaluation.
2.07.03.03 Field Inspection Review/Final Office Review (FIR/FOR) for 3R Projects
FIR and FOR meetings shall be conducted in accordance with the procedures outlined
in Sections 2.17 and 2.28.
At the Field Inspection Review, the Resident Engineer shall identify any exceptions to
minimum design standards for 3R projects, and record those on the Form 463a when a
variance is required, including a safety letter.
2.07.03.04 Safety Issues Related to Geometric Design Criteria
The designer will adhere to the following procedures for designing and documenting the
13 geometric design criteria if a safety evaluation is not done. (Design Standards,
Boxes 3 and 4 of CDOT Form 463 and CDOT Form 1327). For definitions of the 13
geometric design criteria, see the CDOT Roadway Design Guide. For Freeway and
Interstate 3R projects, full AASHTO standards apply. For the purposes of these
procedures, Freeways are arterial highways with full control of access (for further
information see AASHTO’s A Policy on Geometric Design of Highways and Streets and
the CDOT Transportation Data Set
http://www.dot.state.co.us/App_DTD_DataAccess/index.cfm ). For all other 3R projects,
the 3R standards are intended to provide reduced limits in design. However, these
Project Development Process Rev: June 29, 2020
2-14
1. Design speed 8. Grade2. Lane width 9. Cross-slope3. Shoulder width 10. Superelevation4. Structural capacity 11. Horizontal clearance (except clear zone)5. Horizontal alignment 12. Vertical clearance6. Vertical alignment 13. Bridge width7. Stopping sight distance
Guardrail and bridge rail are to be designed according to the latest CDOT M&S Standard Plans, Standard Specifications for Road and Bridge Construction and AASHTO Roadside Design Guide on all new construction and reconstruction projects. For 3R and surfacing type projects, guardrail is to be handled in accordance with Section 2.07.
FHWA may approve design exceptions on federal aid projects for experimental features or where conditions warrant an exception.
Determination to approve a project design that does not conform to the minimum criteria is to be made only after due consideration is given to project conditions and safety benefits for the dollar invested, compatibility with adjacent sections of roadway, and the probable time before the roadway section will be reconstructed due to increased traffic demands or changed conditions.
On local agency projects the involved entities and consultants should discuss the variance request with the Resident Engineer to determine the feasibility of approval and the possibility of project delays. Local agency projects may not have historical accident data and roadway safety inventories. However, accident records may be available from the Safety and Traffic Engineering Branch.
FHWA should be invited to the Field Inspection Review meeting on National Highway System projects and federal-oversight projects when there is a potential variance.
All variances should be identified by the Field Inspection Review and approved prior to the Final Office Review. Early submittal of variance requests will allow time to incorporate comments and concerns, and to collect any additional supporting data and analysis. Untimely submittal for approval of design variances can result in costly delays to the project.
When the design criteria are properly discussed on Form 464, the minimum FHWA requirements for preparing the variance request are satisfied. Additional comments can be added to clarify items. No separate variance transmittal letter is necessary when Form 464 is used.
Project Development Process Rev: June 29. 2020
2-20
lesser standards should not be used automatically, but only if higher values are not possible, practical, or cost effective (See Section on 3R standards in the CDOT Roadway Design Guide for these standards).
The project team should address all documented safety issues identified through the Safety Evaluation, DSR, FIR, and FOR processes. Existing roadway design features may be retained where they are performing in a satisfactory manner with regard to accident history. The proposed design should not worsen an existing condition (guardrail height, edge drop-off, drainage, etc.). Safety issues identified as being related to any of the 13 geometric design criteria will be addressed in the design process. Only those geometric design criteria directly related to the identified safety issue need to be addressed. Refer to the “Process for Addressing Safety Requirements on 3R Projects” flowchart (Figure 2-1) for guidance.
If a geometric design criterion is identified as being related to accident causality, then the designer will either bring this design element up to the relevant standard, or will complete a design variance according to the procedures described in Section 2.05 Design Exception (Variance) (Form 464) and the process flowchart (Figure 2-1). Design variances for Interstate projects require FHWA approval.
All existing guardrail, bridge rail,transitions and end and median terminals not meeting NCHRP 350 shall be upgraded to meet MASH 2016 requirements. All roadside safety devices meeting NCHRP 350 in good condition, determined to function as designed and meeting minimum height requirements may remain in place. See the AASHTO Roadside Design Guide and Sections 2.09 and 5.12 of the this manual for additional information. For assistance contact the Standards and Specifications Unit and Staff Bridge.
The Resident Engineer may implement safety improvements not specifically identified in the Safety Evaluation, DSR, FIR, and FOR if funding and special circumstances exist and written approval is obtained from the Program Engineer.
2.07.03.05 Safety Issues Not Related to One of the 13 Geometric Design Criteria
Safety mitigation recommendations identified through the Safety Evaluation, DSR, FIR, and FOR processes that are not related to one of the 13 geometric design criteria should be incorporated into the plans. If the decision is made not to implement recommendations for improvement, this decision should be documented in the meeting minutes or explained in a design decision letter.
Project Development Process Rev: June 29, 2020
2-29
2.09 ROADSIDE BARRIER DESIGN AND REVIEW
Roadside barrier is installed to reduce the severity of run-off-the-road accidents. The primary purpose of roadside barrier is to prevent a vehicle from leaving the road and striking a fixed object or terrain feature that is more hazardous than the roadside barrier.
A roadside barrier is a longitudinal barrier used to shield motorists from natural or manmade hazards located along either side of a roadway, and may occasionally be used to protect bystanders, pedestrians, and cyclists from vehicular traffic. A barrier is installed when an obstacle cannot be removed or relocated or when the steepness of the roadside terrain prevents establishing an adequate clear zone. CDOT installs barrier only when it is not economically feasible to eliminate a hazard or make the feature traversable or when terrain conditions are such that an adequate roadside recovery area cannot be provided for the given design speed.
CDOT uses several types of barriers, primarily Guardrail Type 3 W-beam, Guardrail Type 7 F-shape and Type 9 Single Slope Concrete Barrier, and Tensioned Wire Cable Barrier. Thrie Beam Guardrail is also used.
In many cases, slope flattening and extending hazardous features such as culverts can be viable alternatives to barrier. Guardrail Type 3 (semi-rigid) and concrete (rigid) barriers can redirect errant vehicles when impacted. Semi-rigid barriers can deflect up to 5 feet upon impact. Rigid concrete barrier that is anchored has no deflection upon impact. In some cases, the available space between the barrier and the object may not be adequate. In such cases, the barrier should be stiffened as suggested in the AASHTO Roadside Design Guide in advance of and alongside the fixed object. Also, important is the need for a thrie beam transition between semi-rigid and rigid barriers or between a semi-rigid barrier and bridge rail to eliminate pocketing, snagging, or penetration of the vehicle at the point of connection.
Because guardrail is a hazard in itself, it should be installed only in accordance with the guidelines of the AASHTO Roadside Design Guide. See CDOT Roadway Design Guide Section 20.3.2.4 for guidance on offset distance for the guardrail. Placement of barrier is based on accident potential and severity. Since both barriers are hazards, they should be installed only where they result in a reduction in the accident severity compared to impacting the hazard being shielded.
Substandard bridge rail should be examined for upgrading on resurfacing projects.
The Resident Engineer is responsible for evaluating factors concerning safety, traffic control, hazards, and other constraints in the use of guardrail. Justifications and
January 31, 2013 Rev:June 29, 2020 Project Development Process
2-30
warrants for guardrail design are best done after the scoping review. The Resident Engineer should use an analysis to warrant the use of guardrail based on the AASHTO Roadside Design Guide. Bridge rail designs and decisions should be coordinated with the Bridge Design and Management Branch.
The Resident Engineer should consider factors such as design speed and traffic volume in relation to barrier need as identified in the AASHTO Roadside Design Guide. The cost of slope flattening and hazard elimination compared with barrier cost should be considered.
The design sequence for the placement of barrier is as follows:
1. Provide the clear zone as determined from the AASHTO Roadside DesignGuide.
2. Provide for slope flattening for traversable grades (4:1 slope) within the clearzone.
3. Remove the obstacle or redesign it so it can be traversed safely.4. Relocate the obstacle or flatten the steep terrain. Relocate obstacles to a location
where an errant vehicle is less likely to impact it. Location should be as far fromthe edge of travel way as practical.
5. Reduce impact severity by using appropriate breakaway roadway fixtures.6. Shield the obstacle, terrain feature, or water hazard with longitudinal barrier,
crash cushion, or a combination thereof when it cannot be eliminated, relocated,or redesigned.
7. Delineate the obstacle or hazard when the above alternatives are not appropriatedue to type of project, low design speed, low volume, classification of theroadway as scenic, or classification of the obstacle as a historical feature.
8. If barrier is impeding the free passage of drainage flow or is causing ponding,consult the Region Hydraulics Engineer to address the drainage problem.
When the Resident Engineer recommends barrier, criteria in the CDOT Roadway Design Guide, CDOT M Standard Plans, and the AASHTO Roadside Design Guide should be followed. For resurfacing, rather than just replace in kind, the existing Type 3 guardrail should first be checked to ensure that the installation configuration meets the length of need criteria in the AASHTO Roadside Design Guide or current CDOT M Standard Plans. If Type 3 guardrail condition is such that it will function and safetly perform as designed and the height is at least 26.5 inches following 3R work, the guardrail may remain in place. If guardrail would be less than 26.5 inches in height after the 3R work is complete, adjusting and resetting to a specified height of 29 +/- 1 inches may be an option under specific conditions. It is necessary to check to ensure that existing guardrail is in good condition before adjusting and resetting. If the height of guardrail will be less than 26.5 inches following 3R work, the following options are available:
Project Development Process Rev: June 29, 2020
2-31
1. Guardrail with a height less than 25 inches must be removed and replaced with31 inch MGS guardrail per CDOT M-Standards.
2. Guardrail with steel posts at a height 25 inches to less than 26.5 inches may bemodified by using additional predrilled bolt holes to raise block and guardrailassembly and reset to height to 29 +-/ 1 inches. Field drilling of steel posts is notpermitted. Rail shall be adjusted along guardrail run, so rail splice location ismidspan between posts.
3. Guardrail with timber posts at height less than 26.5 inches must be removed andreplaced with 31 inch MGS guardrail per CDOT M-Standards. Field modificationof timber posts in any kind is not permitted.
Raising, resetting and/or reuse of removed guardrail posts (steel or timber) in an attempt to attain acceptable guardrail height, in any manner, is not permitted. Consideration must be given to condition of assembly hardware (bolts, nuts) and guardrail components (blockouts, metal W-beam sections) when choosing to leave in place or modify. Replacement of hardware or individual blockouts and/or W-beam guardrail sections may be necessary to ensure overall integrity of guardrail system.
When completing the CDOT Form 463 Design Data in SAP, the designer should provide a detailed description of the barrier elements that do not meet current standards. The description should appear either in the comments section of Section 8, Safety Considerations or in Section 13, Remarks where additional text can be added.
Barrier installations should use the standard configurations as shown in the CDOT M Standard Plans. For situations not addressed in the CDOT M Standard Plans, barrier installations will need to be designed in accordance with the AASHTO Roadside Design Guide. Designers are to include the barrier design calculations as part of the project file. For those barrier designs that are project specific and different from the M Standard Plans, designers need to send the proposed design into the Standards and Specifications Unit for review and comment. Allow 2-3 weeks within the project schedule for this review.
Substandard existing guardrail end sections on all Interstate highway projects and on all National Highway System projects with a design speed of at least 45 miles per hour and an average daily traffic of 6,000 or more are to be replaced. Replace them with end treatments passing the National Cooperative Highway Research Program Report No. 350 criteria or AASHTO Manual for Assessing Safety Hardware (MASH) 2009. When possible replace substandard end treatments on other roadway systems.
January 31, 2013 Project Development Process
2-31a
Additional References 1. CDOT Cable Barrier Guide2. AASHTO Roadside Design Guide3. CDOT Roadway Design Guide, Chapter 204. AASHTO Manual for Assessing Safety Hardware (MASH) 2009
January 31, 2013 (Revised August 2013) Project Development Process
2-43
2.15 CDOT DESIGN PHASE VALUE ENGINEERING (VE) PROGRAM
2.15.01 General
Value Engineering is the systematic process of review and analysis of a project during the planning and design phase by a multi-disciplined team not involved in the project, to make recommendations for:
Providing the needed functions safely, reliably, and at the lowest overall cost; Improving the value and quality of the project; and Reducing the time to complete the project.
The scope of this VE program is to provide guidance for selecting projects for VE analysis, and to standardize the procedure for conducting studies and reporting results in compliance with federal requirements. This guidance focuses on Value Engineering during the planning and design phase of a project. The goal of the VE program is to provide a positive benefit to a given project, and CDOT as a whole. This benefit may take the form of monetary saving, reduced construction time, reduced impact to the travelling public, improved maintainability, reduced environmental or cultural impacts, or some other identified benefit. The effectiveness of the VE Program will be tracked and reported to CDOT management in the spirit of continuous improvement.
2.15.02 Requirements
The CDOT/FHWA Stewardship agreement states that CDOT will conduct VE analyses for:
Projects on the Federal-aid system with an estimated total cost of $40 million or more, and
Any other project that the U.S. Secretary of Transportation determines to be appropriate.
Total project cost is defined as the cost of all phases of a project, including environmental, design, right of way, utilities, construction, and construction engineering costs. If total project cost is revised any time prior to award to exceed $40 million, then a VE analysis is required. If construction is advertised in multiple projects for a corridor improvement, all construction projects need to be considered in the total. VE analyses are not required on projects delivered using a design-build method of construction.
Project Development Process January 31, 2013 (Revised August 2013)
2-44
2.15.03 Additional Guidance
A VE analysis is not just limited to projects meeting the total cost threshold. A VE analysis during design may also be considered for other design-bid-build projects with one or more of the following elements:
Major Structures, Complex design or construction, Challenging constraints and/or difficult technical issues, External influences and unique or complicated functional requirements, Potential to improve the projects’ performance or quality, Competing community and stakeholder objectives, Potential alternative solutions that impact scope and cost, New alignment or bypass sections, Capacity improvements that widen existing highways, Interchanges, Extensive or expensive environmental or geotechnical requirements, Materials that are difficult to acquire or have special requirements, Inferior material sources, New/reconstruction project, and Major traffic control requirements or multiple construction phases.
2.15.04 Roles and Responsibilities
2.15.04.01 State VE Coordinator
The State VE Coordinator role is held by the Design Program Manager in the Project Development Branch. The State VE Coordinator ensures statewide implementation of the VE Program in compliance with federal requirements, and is responsible to:
Coordinate the Statewide VE Plan; Prepare and submit to FHWA an Annual VE Report to summarize results,
accomplishments, costs, and benefits; Maintain VE program documents and forms and monitors federal requirements; Maintain an informational webpage and a list of resources to support the VE
program, including a statewide pool of qualified Team Leaders and Members, Assist Project Managers to select VE Team Leaders and Team Members; Serve as a proponent for the VE program and monitor and publicize benefits; and Develop and coordinate training.
January 31, 2013 (Revised August 2013) Project Development Process
2-45
2.15.04.02 Project Manager
The Project Manager is responsible to: Review assigned projects to identify opportunities to implement VE analyses per
the requirements and guidelines; Initiate VE Studies and work with State VE Coordinator to select VE Team
Leaders and Team Members; Coordinate the preparation of VE study packages for the project, and provide
those study packages to VE team members; Coordinate and facilitate VE Team Review; Ensure preparation of Final Report for completed studies; Ensure implementation of approved recommendations; and Report the results of the project VE study to the State VE Coordinator.
2.15.04.03 VE Team Leader
The VE Team Leader oversees all aspects of individual VE studies including coordinating the logistical arrangements, leading team efforts, and completing the final report. Team Leaders can be affiliated with the region, another region, headquarters, or the consultant community, but should have some autonomy from the project. If utilizing a consultant as the VE Team Leader, the consultant shall provide his or her VE qualifications to the Project Manager for review and acceptance. A generally accepted qualification for Team Leaders is to be licensed by the Society of American Value Engineers (SAVE International). Being licensed by the SAVE International is not required, but should be considered by the Project Manager. The Team Leader should be knowledgeable and proficient in transportation design and construction as well as the VE analysis process, and is responsible for:
Planning, leading, and facilitating the VE study; Scheduling a pre-workshop meeting with the project team, providing the pre-
study materials to team members, and preparing the agenda for the VE study; Ensuring proper application of VE methodology. Guiding the team through the activities needed to complete the VE study,
preparation of the report, and the post-study stages.
2.15.04.04 VE Team Members
The VE team is typically comprised of five to ten members with diverse expertise relevant to the specific project including major functional areas and any critical, high-cost issues. Team Members may be from the regions; headquarters; other local, state,
Project Development Process January 31, 2013 (Revised August 2013)
2-46
or federal agencies; or the private sector. Team Members must not be directly involved in the planning and development phases of the project, and preferably, should have attended Value Engineering training.
2.15.05 Planning and Reporting
2.15.05.01 Annual VE Plan
The State VE Coordinator works with the individual Project Managers to prepare an annual VE Plan that lists projects identified for VE analysis. The VE Plan is the basis for determining projected VE program needs, including costs, team members, team leaders, consultants, and training. The Annual VE Plan will be completed by November 30th.
2.15.05.02 Annual VE Tracking Report
The State VE Coordinator will prepare an Annual VE Tracking Report that summarizes project benefits and cost savings from completed VE studies. The State VE Coordinator will report VE program achievements and best practices to the FHWA as required. The Annual VE Tracking Report will be completed by November 30th.
2.15.05.03 Conducting a VE Study
A VE analysis should be conducted as early as practicable in the planning and development of a project, preferably before the completion of preliminary design and at a minimum, prior to completing the final design. If the need for a VE study has yet to be determined, the topic shall be discussed at the Scoping, FIR, and FOR meetings, and the decision to conduct a study or not, shall be documented in the meeting minutes. The VE analysis should be closely coordinated with other project development activities to minimize the impact that approved recommendations might have on the project. Although benefits can be realized by performing a VE analysis at any time during project development, four prime windows of opportunity are: 1. Planning Phase: The subject of whether or not to conduct a VE analysis on a given project is to be discussed once a preferred alternative has been identified during the NEPA phase.
2. Post Scoping Meeting: The subject of whether to conduct a VE analysis is to be discussed at the scoping meeting and should be documented in the scoping meeting minutes, along with justification for the decision. The best time to consider alternatives
January 31, 2013 (Revised August 2013) Project Development Process
2-47
to design solutions is soon after the scoping meeting when preliminary engineering information is available. At this point, the study can also provide an opportunity for building consensus among stakeholders.
3. Pre-Final Inspection Review (FIR): Major design decisions with regard to project scope have been made at this point, preliminary costs have been established, and the design team has initiated the development of plans, specifications, and estimates (PS&E). Although the VE analysis may be limited by these decisions and activities, there is opportunity for the study to focus on technical aspects of specific design elements.
4. Pre-Final Office Review (FOR): At the FOR stage, most of the important project decisions have been made and the opportunity to affect the project design is limited. At this stage, the VE analysis should focus on constructability, construction sequencing, staging, traffic control, and significant design issues.
Note If a project has been identified for a VE analysis, the Project Manager shall notify the State VE Coordinator. A VE study can be conducted in conjunction with or in lieu of a Constructability Review if the VE team consists of two or more members of the Contracting community. If the VE is to be considered in lieu of the Constructability Review, this shall be noted in the introduction portion of the VE Final Report. Process To initiate a VE study, the Project Manager will contact the State VE Coordinator. The State VE Coordinator maintains a list of qualified Team Leaders and Team Members. The Project Manager and the State VE Coordinator will work together to appoint a VE Team Leader and select Team Members for the VE study. The VE Team Leader will work with the Project Manager and Design Team to prepare a study package (see Figure 1) that is provided to each of the Team Members at least one week prior to the study. The Project Manager should arrange for the use of a meeting facility and needed equipment for the team meeting. The facility, if possible, should be near the project site, to allow for a site visit.
Project Development Process January 31, 2013 (Revised August 2013)
2-48
Figure 1 - VE Study Team Information and Logistics Planning Study Package for VE Team Members: Accident data, traffic data, aerial photos, contour maps, cross-sections and profiles, environmental documents, estimates, as-built plans for existing elements, geotechnical reports, hydraulic report, land use maps, plan sheets, quantities, right-of-way plans, vicinity maps, design decision memos, and any other identified design information.
Provide to VE Team Members at least 1 week prior to meeting.
Facilities and Equipment: Conference room with a large table and adequate space for the team, AASHTO Green Book, Field Log of Structures, calculators and/or computers, telephone, projector, CDOT Design Guide, design file, large scale aerial photos (if available), easel(s)/paper, field tables, office supplies, network access, power strip(s) and extension cords, scales, straight edges, and curves, Standard Plans, Standard Specifications, and vehicle or vehicles with adequate seating to transport the VE team for a site visit.
Typically allow 3 to 5 days for the team to meet.
It is recommended that the VE Job Plan (see Figure 2) approach be followed for conducting and documenting the results of a VE analysis. The phases can be tailored as appropriate for each project, and more information is available regarding this approach in the Value Methodology Standard and Body of Knowledge by The Society of American Value Engineers (www.value-eng.org).
January 31, 2013 (Revised August 2013) Project Development Process
2-49
Figure 2 - VE Job Plan Phase Activities 1. Information Phase
Gather project information, including project commitments and constraints.
Investigate technical reports and field data. Develop team focus and objectives.
2. Function Analysis Phase
Analyze the project to understand the required outcomes. Review and analyze these project outcomes to determine which
items could benefit from improvement to meet overall project goals. 3. Creative Phase
Generate ideas on alternative proposals and solutions to accomplish the required outcomes, which improve the project's performance, enhance its quality, and/or lower project costs.
4. Evaluation Phase
Evaluate and select feasible ideas for development. Analyze design alternatives, technical processes, and life-cycle costs
5. Development Phase
Develop the selected alternatives into fully supported recommendations.
Develop technical and economic supporting data to prove the benefits and feasibility of the desirable concepts.
Develop team recommendations including long-term and interim solutions.
Generate cost and/or time saving based on proposed solutions. 6. Presentation Phase
Present the VE recommendation in an oral presentation to the project stakeholders, the region project team, region management, FHWA, and any other relevant stakeholders that the Project Manager has identified.
Provide a written report. 7. Resolution Phase
Evaluate, resolve, document, and implement all Approved recommendations and record this information in the VE Study Summary and Implementation Report.
Post VE analysis activities include the implementation and evaluation of the outcomes of the approved recommendations.
Conduct a VE Close Out meeting to review VE study results with identified members of CDOT and FHWA.
Document for each recommendation whether the recommendation has been “Approved, Declined, or Tabled for Further Consideration”
2.15.05.04 VE Final Report
The results of a VE analysis will be documented in a Final Report prepared by the VE Team Leader that includes the following sections:
Project Development Process January 31, 2013 (Revised August 2013)
2-49B
Introduction; Executive summary; Project number and narrative description of project information, including
estimated project cost prior to the VE study; VE Project Team; Background, history, constraints, and controlling decisions; VE team focus areas; Discussion of the team speculation and evaluation processes; Approximate cost to conduct the VE; Benefits that the VE outcome will provide to the project; Time and/or cost savings to the project; and Final recommendations recorded on the VE Study Summary and Implementation
Report. All of the team’s evaluation documentation including sketches, calculations, analyses, and rationale for recommendations should be included. A copy of the Final Report will be included in the project file and made available to the region’s project team. Following the VE analysis, the Project Manager and the region’s design team will add their evaluation to the VE Final Report. The Project Manager will provide a copy of the VE Study Summary and Implementation Report to the State VE Coordinator. The State VE Coordinator will record the study outcome on the Annual VE Tracking Report for reporting to FHWA.
2.15.06 Training and Information
The State VE Coordinator will identify regular VE training courses in order to build a pool of qualified VE Team Leaders and Team Members. The State VE Coordinator will maintain a list of qualified VE Team Leaders and Team Members.
2.15.07 Attachments:
VE Study Summary and Implementation Report
VE Study Summary and Iplementation Re
January 31, 2013 (Revised August 2013) Project Development Process
2-49C
2.15.08 References 1. CDOT/FHWA Stewardship Agreement 2. 23 United States Code (USC) 106 (e, g, and h); 3. 23 CFR Part 627, Value Engineering; 4. P.L. 112-141, MAP-21; 5. Value Engineering, Circular A-131, Office of Management and Budget 6. Guidelines for Value Engineering, 3rd Edition, American Association of State
Highway and Transportation Officials (AASHTO); 7. Value Methodology Standard and Body of Knowledge, SAVE International, The
Value Society: www.value-eng.org; and 8. CDOT VE Website (Under Development)
Project Development Process January 31, 2013
2-50
2.16 DESIGN PROJECT MANAGEMENT AND REGION PLAN STATUS REVIEW
Upon obligation of the project funds, project activities may commence and charges assessed against their appropriate project phase. During this phase, it is important to make certain responsibilities are met and that periodic Region Plan Status Meetings are held to verify that these responsibilities are met. the following tasks will be completed:
2.16.01 Design Phase Responsibilities
2.16.01.01 Target the Current Planned Ad Date
The Resident Engineer will be responsible for meeting the Current Planned Ad date of a project. As the Project Manager, the Resident Engineer will be responsible for the management of unexpected changes to the schedule, including those that could affect Specialties Units and the overall project delivery by the approved Current Planned Ad date.
2.16.01.02 Maintain Good Communications
The Resident Engineer will maintain good communications with the Specialty Units involved on the project. Person to person communication (telephone or face to face) is the preferred method for discussing project issues, especially those which could affect the overall project schedule. Conversations must be followed up with email or other written documentation, as record of the discussion and any decisions or commitments made.
2.16.01.03 Review Project Cost Estimates
The Resident Engineer will coordinate revisions to the project cost estimate, as necessary, at all major project milestones (Field Inspection Review, Final Office Review, etc.) in order to assess unforeseen budgetary needs. Specialty Units will provide updated cost estimates, as requested. In addition, the Resident Engineer will ensure that the Cost Estimates Unit is provided current project cost estimates for review and assessment.
January 31, 2013 Project Development Process
2-59
should communicate those to the Resident Engineer prior to the Field Inspection
Review and not attend the meeting.
Staff Bridge Branch may conduct a separate Field Inspection Review.
On certain projects, outside public agencies involved in the project may request a
separate field review prior to the Field Inspection Review. The Resident Engineer may
conduct these reviews separately from the scheduled Field Inspection Review and
should document in writing pertinent information and requirements incorporated into
construction plans. When a request for a separate review is desirable, the Resident
Engineer will notify the appropriate agencies' representatives and shall schedule the
review with sufficient advance time to allow the agencies to prepare their own written
comments (if they so desire) for consideration prior to the Field Inspection Review.
2.17.06 Conduct of the review
The Resident Engineer will conduct the review. It is strongly recommended that a
prepared checklist be completed for all meetings. Also, an agenda (schedule) should be
prepared and followed, especially for complex projects, so that participants can
recognize which parts of the meeting they should attend. The items to be reviewed may
include, but are not limited to, the following:
2.17.06.01 Scoping, Budgeting and Planning
1. Typical sections, stabilization, and general notes.
2. The horizontal and vertical alignments.
3. Plan details for approaches to project and possible cutoff points if funds are insufficient to construct the proposed length of the project.
4. Preliminary cost estimate.
5. Schedule. Update the baseline schedule to reflect impact to project milestones. The schedule should be discussed at the FIR meeting. See Section 1.02.
6. Budget the ROW and/or Utility phases as necessary knowing the scope of these items.
2.17.06.02 Environmental
1. Plan details for measures to mitigate or avoid adverse environmental impacts (such as noise, air, water, parks (4(f)), and stream encroachments).
2. Preliminary field mapping of existing wetland areas.
3. Stormwater management plans.
Project Development Process September 22, 2014
2-60
4. Permit requirements.
2.17.06.03 Traffic
1. Plan details for any provisions for traffic during construction, including detours, phasing, and barrier.
2. Traffic control plan.
3. Traffic signal plan (if applicable).
2.17.06.04 Structures
1. Structure Selection Report.
2. Structure demolition method.
2.17.06.05 Materials
1. Stabilization Report and Life Cycle Cost Analysis (if available)
2. Materials Recommendation Report
3. Quality incentives
4. Certifications or FIPIs for proprietary items, if any (See Section 2.24 for the approval process).
2.17.06.06 Right of way
1. Right of way requirements and access control plan.
2. Impacts to buildings, other improvements, and agricultural operations.
3. Number of owners affected and what the impacts are.
4. Purchase of mitigation areas.
5. Existing Agreements that have conditions affecting plans.
6. Plan details for fencing requirements.
7. Purchase of utility easements.
8. Purchase of temporary construction easements.
9. Section 4(f) process requirements.
2.17.06.07 Utilities
1. Utility relocation requirements.
2. Power sources.
3. New or future utility accommodations.
4. Irrigation ditches.
January 31, 2013 Project Development Process
2-79
2.23 SPECIAL PROVISIONS
Special Provisions are additions and revisions to the standard and supplemental
specifications covering conditions specific to an individual project or group of projects.
Special provisions fall within one of the two following categories:
1. Project Special Provisions: Additions and revisions to the Standard and Supplemental Specifications, specific to a project.
2. Standard Special Provision: Additions and revisions to the Standard and Supplemental Specifications, specific to a selected group of projects or which are intended for temporary use.
The Resident Engineer is responsible for preparing referenced standard special
provisions and the project special provisions prior to the Final Office Review. All new or
changed special provisions are to be submitted to the Project Development Branch's
Specification Engineer for review at least 2 weeks prior to their inclusion in the PS&E.
All Section 100 – “General Provisions” specification changes should have the Resident
Engineer’s concurrence, and all materials specification changes should have the Region
Material Engineer’s concurrence. The Resident Engineer will verify that all the project
special provisions are completed accurately, and all necessary standard special
provisions are included in the Plans, Specifications and Estimate package in
accordance with the latest list provided from the Standards and Specifications Unit at
the time of advertising the project.
2.23.01 Standard Specifications
The Standard Specifications for Road and Bridge Construction (referred to as the
Standard Specifications) is revised and reissued periodically by the Project
Development Branch, Standards and Specifications Unit, and contains the standard
specifications used to control the work on CDOT transportation, maintenance, and
federally funded local agency administered projects. This is the primary reference for
specifications related to road and bridge construction.
2.23.02 Standard Special Provisions
The Standard Special Provisions revise, clarify or supersede the Standard Specification
book to implement current CDOT construction and materials requirements. Standard
Special Provisions have an issue date and apply to a group of projects. They contain
revised requirements related to procedures, current wages, construction materials and
Project Development Process January 31, 2013
2-80
technology, and project management. Standard Special Provisions are included in
projects in accordance with the instructions issued by the Project Development Branch.
The Standards and Specification unit writes and updates the Standard Special
Provisions and the instruction for use in accordance with Procedural Directive 513.1 and
Chapter 16 of the CDOT Roadway Design Guide. The Resident Engineer adds the
applicable special provisions to each project. Each Region has access to the up-to-date
list of Standard Special Provisions with instruction for the use of each provision:
http://www.coloradodot.info/business/designsupport/construction-specifications .
2.23.03 Project Special Provisions
Project Special Provisions are revisions to the Standard Specifications that supplement
or modify a particular aspect, item or condition contained in the plans, specifications,
and bid package specific to a particular project. The Project Special Provisions
supersede the Standard Special Provisions and provide the Contractor and Project
Engineer specific information and requirements related to specific aspects of a
particular project. Project Special Provisions include an index of the required Standard
Special Provisions that apply to the project
Project Special Provisions are used when specific requirements are not adequately
addressed in the Standard Specifications or in the Standard Special Provisions. They
provide project specific materials and construction requirements to the Contractor to
ensure proper completion of a project. The provisions appear as changes to sections of
the Standard Specifications.
Special provisions are essential parts of the Contract, and contain requirements that are
intended to be complementary and binding instructions to complete a project. The
Resident Engineer is responsible for the content and accuracy of each Project Special
Provision.
Review Procedural Directive 513.1 and Chapter 16 of the 2005 Roadway Design Guide
frequently, and keep the following guidelines in mind when preparing project special
provisions.
1. Submit every new project special provision to the Standards and Specifications Unit (SSU) for review at least two weeks before it is needed.
January 31, 2013 [Revised May 2015] Project Development Process
2-81
2. Expect SSU to delay approval and initiate a more formal review of project special provisions it determines to be controversial or have a broad impact. The more formal review may involve appropriate CDOT staff or technical committees and industry representatives.
3. Submit a commonly used project special provision to SSU for review at least two weeks before it is needed if it has been significantly modified for a particular project.
4. Submit a project special provision that was approved for use on a particular project to SSU for review before it is used on other projects. If you intend to use a new project special provision on more than one project, indicate that when you submit it to SSU. New project special provisions that will be widely used require a more thorough review that may include additional stakeholders; SSU will make that determination.
5. Prepare a new project special provision for a proposed new pay item when that pay item or the materials and construction requirements for that pay item do not appear in the Standard Specifications. Submit that special provision to both SSU and the Engineering Estimates & Market Analysis Unit (EEMA). EEMA will not approve a new pay item without consulting SSU to ensure that the requirements for that pay item are adequately covered and that there are no technical or policy problems with its use.
6. Check the Specifications page on the CDOT web site to see if there is already an approved project special provision that covers the issue you are trying to address. If there is an approved special provision, use it instead of writing a new special provision. If the existing special provision is not adequate for your project, modify it and submit it to SSU for review.
7. Do not subvert the special provision development process by incorporating un-reviewed additions or changes to the specification requirements in general notes or other plan notes.
8. Refrain from writing warranties into the special provisions.
Following are examples of Project Special Provisions that are usually included in the
transportation construction plans:
1. Index Pages – List the applicable Project Special Provisions and Standard Special Provisions.
2. Notice to Bidders - Establishes the required amount of the proposal guaranty and lists CDOT construction representatives assigned to the project.
3. Commencement and Completion of Work - Establishes beginning work requirements and Contract time. On small simple projects it lists salient features to be shown when a bar chart schedule is allowed. Most projects require a CPM schedule.
4. Contract Goals - Establishes Disadvantaged Business Enterprises goals.
Project Development Process January 31, 2013 [Revised May 2015]
2-82
5. Force Account Items - Identifies CDOT's estimate for force account work included in the Contract.
6. Traffic Control Plan, General Contains key elements of the traffic control plan and the proposed method of handling traffic.
7. Utilities - Lists utility companies and types of utility relocations within the project limits.
8. Right of Way Restrictions – Lists restrictions that will affect the project.
9. Project Specific Special Provisions - Contain specification changes appropriate to the project.
The following outlines the procedures for preparation of special provisions:
1. The Resident Engineer will prepare Project Special Provisions for inclusion in the Final Office Review plans and include specification changes made at the Final Office Review prior to final plan review. Concurrence of the person responsible for the appropriate discipline, for example, construction, materials, or bridge, should be obtained.
2. To request new or revised Standard Special Provisions, the Resident Engineer should follow CDOT Procedural Directive 513.1, Construction Project Specifications. The Resident Engineer will review the current list of Standard Special Provisions for changes and additions prior to advertisement.
3. Upon request by the Resident Engineer, the Project Development Standards and Specifications Unit (SSU) will review the specifications portion of the Plans, Specifications and Estimate package. The specifications should be submitted to SSU at least 2 weeks before they need to be complete.
2.23.04 Additional References:
1. CDOT Roadway Design Guide, Chapter 16
2. Procedural Directive 513.1
January
2.24
2.24.01
The usematerialprojectsspecificacompetitwhere a
If only pwith all, reasonainclude tPublic Innot requ
When thfewer thshow tha
One or mInterest
1. Csy
2. C3. S
c
When reprocess(See Se
y 31, 2013
PROP
Constru
e of trade ors, specifica, NHS and ations shoution among particular
atented or or at least
able numbethe term “onterest list iuired.
he use of a an three suat no equal
more of theto justify th
CDOT certifynchroniza
CDOT certifSuch patentonstruction
esearch is ued through
ection 8.10
RIETAR
uction Con
r brand namations, or prnon-NHS,
uld be deveg equivalentproprietary
proprietary a reasonabr would be r approved t will be no
patented ouitable prodlly suitable
e following che use of pr
fies that suction with ex
fies that no ted or proprn on relative
used as thethe Resea
Experiment
RY ITEMS
tracts
mes or the drocesses shregardless loped that wt materials product mu
products able number to specify tequal”. If a
ted in the s
or proprietarducts can bealternative
criteria musroprietary ite
ch patentedxisting transequally suirietary itemely short se
e justificatiorch Branchtal Items in
2-83
S
direct referehould be avof funding will obtain tor productsust be spec
are acceptaof accepta
three or moa product isspecification
ry (trade nae found, a Fexists.
st be documems:
d or propriesportation ftable alternis used for
ctions of ro
on for using h of the Divi this manua
Proj
ence to patvoided in cosource. Gethe desireds. There arecified for us
able, they shable materiaore equally s on the appn and the te
ame) item isFinding in t
mented in th
tary item isfacilities; ornative existsr research ooad for expe
a proprietaision of Traal).
oject Develo
tented or prontracts. Theneric cons results as e instancesse on a proj
hall be bid als or produsuitable pro
proved Finderm “or app
s essential the Public I
he Finding i
s essential fr s; or or for a disterimental p
ary item it mansportation
opment Pro
roprietary his applies struction
well as asss, however,ject.
as alternatiucts listed. oducts andding in the proved equa
for a projecnterest sha
in the Publi
for
tinctive typepurposes.
must be n Developm
ocess
to all
sure
ives A
d
al” is
ct or all
ic
e of
ment
A Finding in the Public Interest may be written for use of a proprietary item on a specific project, for use on a region-wide basis, or for use on state-wide basis. A project-specific Finding in the Public Interest applies only to that one project and cannot be used to justify use of the proprietary item on other projects.
[Revised May 2020]11,. 3 P.nt Pror.
2-83
Project D
Approveoccurs:
1. T2. N
F3. R
re
If any ofspecifiedsubmitte
Once a specificabasis.
Developme
Finding in the Public Interest will require the approval by the Resident Engineer (for project specific), Program Engineer (for regionwide use), or Branch Manager (for statewide use). Copies of approved project specific, regionwide and statewide Findings in the Public Interest shall be distributed to the Standards & Specifications Unit. The Standards & Specifications Unit will maintain a list of the approved products.
ed Findings
Three yearsNew producFinding in thResearch haecommend
f the above d for use oned for appro
proprietary ation can be
ent Process
in the Pub
have elapscts are founhe Public Inas been coation for us
criteria occn a project, oval.
item is acce written, th
s
blic Interest
sed from dad or createterest. mpleted onse of the pro
curs and thethen anoth
cepted as mhe material
2-84
are valid u
ate of approd that are e
n the patentoduct has b
e particularher Finding
meeting staor product
ntil any of t
oval. equal to the
ted or proprbeen made
r proprietaryin the Pub
ndards andshould be
Ja
the followin
e products i
rietary item.
y product mlic Interest
d a non-proselected on
anuary 31, 2
g criteria
in the origin
m and a
must still bemust be
oprietary n a compet
2013
nal
e
titive
[Revised May 2020]PmiP.r.t 0 nt Pm :s
2-84
Januaryy 31, 2013
2-85
Projoject Develoopment Proocess
2.24.02 Procurement Contracts
A justification letter approved by the Manager of Procurement and Contract Services to the files certifies that no equally suitable or patented item exists for use on the project and that such patented or proprietary item is essential for the construction of the project. Generally, products identified by their brand or trade name are not to be specified without an "or equal" or equivalent phrase.
A Sole Source Certification Form
https://www.codot.gov/business/procurement-and-contract-services(shall be completed only for sole sources of goods or services.) This certification does not apply to situations classified as "Emergency Procurement" covered by CRS 24-103-206.
[Revised May 2020]11,. 3 P.nt Pror.
2-85
Project DDevelopmeent Processs
2-86
Jaanuary 31, 22013
[This page intentionally left blank.]
[Revised May 2020]PmiP.r.t 0 nt Pm :s
2-86
Project Development Process March 2016
2-90
2.27 ESTIMATE REVIEW BY ENGINEERING ESTIMATES
AND MARKET ANALYSIS UNIT
2.27.01 Engineer’s Estimate
On the fundamental level, the Engineering Estimates and Market Analysis (EEMA) Unit
has two roles to play in the CDOT project development process: efficient allocation of
funds and vigilant protection of public funds. The former is done by helping set the
project budgets and the latter is done mainly through post-bid analyses to decide
whether to award a project to the apparent low bidder.
Estimates produced/reviewed by EEMA are called Engineer’s Estimates (EE). EEMA
prices only biddable items. Non-bid items are priced by the region project team.
Together they form the basis for total project costs, or Preliminary Detailed Estimates.
Project design and cost estimates are integral parts of the project development process
which is iterative in nature. An estimate that is higher than previously thought may lead
to reduction in project scope or increased funding. On the other hand, a lower estimate
may lead to increased project scope or funds moved away from the current project.
Currently, CDOT only commits real funds to a project 90 days before Ad.
The various estimates produced prior to FOR are parametric in nature. They are based
on information available during a timeframe of 0 to 60% design and are subject to scope
and market changes as the design process evolves. These estimates are preliminary
and may be used to establish a preliminary project construction budget. However, the
confidence placed on them should be at an appropriate level.
At FOR, the project is fully itemized for the first time and the EE revised to a higher level
of accuracy. The EE produced based on FOR plans and specs, and the revisions based
on comments at FOR, should be the basis for setting or adjusting project construction
budgets.
After the FOR EE is completed, neither EEMA nor the project team should change the
EE without letting the other side know.
There may be many reasons an EE could be modified, including but not limited to:
1. The scope has been changed;
2. The quantities of certain major items have been changed dramatically;
March 2016 Project Development Process
2-91
3. New quotes are available from the supplier for major items;
4. The market/trend in general has changed dramatically.
When considering making changes to EE after FOR, one should keep the “efficient
allocation of funds” criteria in mind. For EEMA, the most important thing is to pass the
new information to the project team and not just to make the EE more accurate. For the
project team, the most important thing is to communicate updated project info to EEMA,
the Region and CDOT management in a timely manner so that sound decisions may be
made based on the most up-to-date information.
When a project is under Ad, adjustments to the EE should not occur. At time of bid
opening, If a large difference occurs between the EE and apparent low bid, reasons
should be documented to the project file and appropriate processes followed for award,
where applicable. If the total cost of the project is projected to be higher than the
Approved Commission Budget Level, the project team should follow Policy Directive
703.0 (Effective August 27, 2014) to acquire additional funding.
Of note, CDOT has been granted a three-year relief from the automatic rejection Statute
starting April 7, 2015. For cases where there are fewer than three bidders and the low
bid is higher than the EE by previous statutory thresholds, award can still occur with
Executive Director review and approval.
2.27.02 Estimate Security
Engineer’s Estimates are confidential until award. Follow Procedural Directive 511.1,
Security and Confidentiality of the Engineer’s Detailed Estimate.
2.27.03 Additional References:
1. 23 CFR Part 630B, Plans, Specifications and Estimates
2. HB15-1046, Highway Project Contract Amount Limit Waivers, Effective April 2015
3. CDOT Manual on Bidding and Award Procedures (Effective July 2014, CDOT
Procedural Directive 303.01, Award of Contract – Justification of Bid was repealed)
4. CDOT Procedural Directive 511.1, Security and Confidentiality of the Engineer’s
Detailed Estimate
5. Estimated Total Project Cost (see Section 1.02 of this manual)
Project Development Process January 31, 2013
2-92
2.28 FINAL OFFICE REVIEW
The Final Office Review (FOR) is a final review of construction plans, specifications,
and cost estimates for completeness and accuracy. The Final Office Review plans are
to be a fully completed plan set. A Final Office Review is conducted for all projects on
which the Plans, Specifications and Estimate (PS&E) are finalized by CDOT or its
consultants. Prior to the Final Office Review, the Resident Engineer should ensure that
all variances have been approved (See Section 2.05).
Design Bulletin 2009-5 Project Special Provisions summarizes CDOT policies regarding
use of new or revised project special provisions on CDOT construction projects.
The Resident Engineer leads the project design team. A design team consists of
individuals from various CDOT work units, consultants and entities. The principal
responsibility of the Resident Engineer is to ensure that the important objectives (e.g.,
schedule, budget, scoping, design, and quality are successfully accomplished.
1. Final Office Review documents shall consist of the following plan package:
a. Plans and specifications
i. Complete project plans containing all necessary tabulations and details required for construction.
ii. All special provisions necessary for the project, current as of the date of the Final Office Review.
b. Cost Estimate (not to be distributed except as described below) An updated cost estimate of all finalized plan quantities, including planned force account work and other items chargeable to the project such as design, right of way, utilities, construction engineering, and indirect costs.
2. Procedure
a. Initiation of the Final Office Review The Final Office Review will be initiated, scheduled and conducted by the Resident Engineer. The Final Office Review will be held in the office most convenient to the majority of the attendees, as determined by the Resident Engineer.
b. Distribution of the Plans, Specifications, and Estimate package. Copies of the plans and special provisions will be distributed by the Resident Engineer at least seven days, but preferably 14 days, in advance of the Final Office Review. The distribution of any preliminary cost estimate is rigidly controlled and will be distributed only in accordance with CDOT Procedural Directive 511.1, Security and Confidentiality of the Engineer’s Detailed Estimate.
January 31, 2013 (Revised October 2015) Project Development Process
2-97
2.30 PLANS, SPECIFICATIONS AND ESTIMATE APPROVAL (FORM 1180)
If the project is a FHWA Project of Division Interest (PoDI), send the PS&E package to your FHWA Area Engineer for review at least two weeks prior to starting the Form 1180 approval process. The PS&E package must be sent to FHWA in paper format.
After the final Plans, Specifications and Estimate are reviewed and all requirements of federal and state regulations have been met the Resident Engineer initiates Form 1180 (Standards Certification and Project Plans, Specifications and Estimate Approval) in SAP in order to obligate the construction phase and obtain approval to advertise the project. The Resident Engineer cannot initiate the Form 1180 until the final Form 463 and Form 859 have been approved by the Program Engineer and, for Categorical Exclusion projects, the Form 128 has been finalized and approved by the Region Environmental Manager.
Obligation: SAP Steps:
1. ZJ14 – Form 463 – Finalize 2. ZJ17 – Form 128 – Environmental Manager
3. Update Trns*port funding to match SAP funding
4. ZJ23 – Initiate Form 1180
5. ZJ30 – Track Form 1180 progress
6. ME51N – Create a Purchase Requisition for Construction
Construction Estimate in Trns*port reviewed by CDOT Cost Estimating has to be within 10 percent of the Construction funds budgeted.
1. If the estimate is 10% over the budget, then additional funds must be added to the project before it can be advertised. Be aware this may take up to 2-3 months depending if a STIP amendment is required.
2. If the estimate is 10% less than the budget, then funds need to be de-budgeted to ensure the budget is not more than 10% over the estimate.
Authorization is requested from FHWA once OFMB receives:
1. Final Form 463 (Design Data)
2. Form 1180 workflow (Standards Certification and Project Plans, Specifications and Estimate Approval)
Project Development Process January 31, 2013 (Revised October 2015)
2-98
3. An approved Form 128 (Environmental Categorical Exclusion Determination) from the region.
These forms should be submitted to OFMB at least 7-10 days prior to the scheduled advertisement date to allow adequate time for OFMB/FHWA to process the authorization request. Therefore the start of the Form 1180 workflow should be timed adequately before the planned advertisement date.
The Region Program Engineer will certify on Form 1180 that appropriate design and safety standards have been met, and approve the Plans, Specifications, and Estimate package by approving the Form 1180 in SAP.
The Region Business Manager will certify on Form 1180 in SAP that funds are available to advertise the project. With the Region’s approval, projects may be advertised with budget deficits up to 10 percent (based on Transportation Commission budget plus planned action versus Engineer's Estimate). For projects with deficits greater than 10 percent, the clearance indicates approval by the Region Transportation Director and notification of the Chief Engineer. Deficits greater than 15 percent may delay the advertisement of the project because of required Transportation Commission action.
The Form 1180 will then be forwarded in SAP to OFMB (Office of Financial Management and Budget). The Resident Engineer is responsible for forwarding the Form 463, current cost estimate and Form 128 (if applicable) to OFMB.
When OFMB receives the completed Form 1180 and all of the associated documents, they will approve the budget for advertisement (if only state funds are used), or will forward the package to FHWA for obligation and authorization of Federal Funds.
A federal aid construction project will not be advertised for bids until the construction phase obligation/authorization has been received from FHWA In those instances where a project does not include any federal funding final approval of the budget action constitutes authorization to proceed with advertisement.
Once the Construction phase is authorized by FHWA, the FHWA authorization date can be found in SAP using transaction ZJ40 or CJ20N.
After FHWA has obligated and authorized the Federal Funds, they will respond to OFMB. OFMB will, in turn, authorize the budget for advertisement.
January 31, 2013 (Revised October 2015) Project Development Process
2-99
To determine whether a project has received FHWA authorization, log into SAP (CJ20N). If the project has received FHWA authorization, the date it was approved will appear in the “FHWA Agreement Date” field in the CJ20N User fields.
NOTE: 23 CFR Part 630.106 specifies that federal funds shall not be used (participating) for costs incurred prior to the dates of obligation and authorization.
Federal Highway Administration authorization is not required for non-federal-aid projects. See Section 1.03 and Section 1.04 of this manual for an explanation of when charges can be made against a project.
Additional References: 1. 23 CFR Part 625, Design Standards for Highways, and Part 630B, Plans,
Specifications and Estimates 2. 23 USC 106, Project Approval and Oversight 3. CDOT Procedural Directive, 512.1, Project Scoping and Design Scoping Review
(DSR) 4. 23 CFR Part 630A, Federal-Aid Project Authorization 5. For forms, see CDOT on-line forms library
http://www.coloradodot.info/library/forms
Project Development Process January 31, 2013
2-100
2.31 PURCHASE REQUISITION FOR CONSTRUCTION CONTRACT
After the project is authorized by OFMB for advertisement, the Resident Engineer will create a Purchase Requisition (PR) in SAP. The PR is generally a request to encumber the funds and advertise the project. It also will serve as a preliminary budget check to ensure the project has adequate funds for advertisement in the construction phase.
The Resident Engineer will create the PR using transaction code ME51N.
For a standard CDOT project, please use the attached Resource guide with the proper instruction on how to fill out a PR for a standard CDOT funded project.
Link to ME51N – Create a Construction Project PR Resource guide
ME51N - Federally Funded Construction
http://vupweb.dot.state.co.us/gm/folder-1.11.30001
PRs for Bridge Enterprise or Tolling Enterprise projects will need to be created differently and instruction for those PRs are attached as a reference below.
After you have saved the PR, you’ll need to record the PR number for future reference. First you will need to send the PR number to both the Program Engineer and the Business Office and request that they approve (aka release) the PR in SAP. This release must be completed prior to the project getting advertised. The PR information will also be required on the request advertise letter that will be sent to the Construction Contracts Unit on the *HQ-CU/Construction Contracts Unit distribution list.
For federally funded projects, the Purchase Requisition should not be started until the “FHWA Agreement Date” has been received. SAP will not allow the completion of the Purchase Requisition on a federally funded project unless the federal approval and obligation are complete. These requirements are based on 23CFR 630.106 which states that federal funds shall not be used for costs incurred prior to the date of obligation and agreement. See Figure 2-3.
January 31, 2013 [Revised October 2015] Project Development Process
2-117
2.34 PS&E REVISIONS UNDER ADVERTISEMENT
The following procedure and format are to be followed for all plan Revisions Under Advertisement.
2.34.01 Instructions to Complete PS&E Revisions Under Advertisement
2.34.01.01 Revision to Bid Documents
The process to revise the Bid Proposal is defined in the Web Trnsport PreConstruction User Handout, located on the Trnsport website at:
http://internal/trnsapps
2.34.01.02 Revision to Project Special Provisions
If there are any changes to the Project Special Provisions or Standard Special Provisions, prepare a revised index to reflect the changes.
Add a side bar to identify changes. (This can be completed either with Track Changes or using the Paragraph Tool Bar – Table Left Border).
NOTE: It is easiest to revise a spec with track changes by creating a new document, copying in the text of the spec from the original document and then begin editing. The new document shall have the same format as the original specs. Using section breaks (next page) instead of page breaks helps with the page numbering. With section breaks, you can break the link between pages with the “Link to Previous” command in the Header/Footer box. Track Change Options: Insertions (None), Deletions (Hidden), Formatting (None), Change Lines (Left Border), Balloons (Never).
Numbering of Pages – Project Special Provisions The lower case letter indicates the revision number 1a Revision No. 1 under advertisement (Index page) 13b Revision No. 2 under advertisement 28c Revision No. 3 under advertisement An upper case letter indicates that the page is being added. 13Ba
Example: Revised page 13 (no added pages). The numbering of the special provision under Revision No. 1 is 13a.
Project Development Process January 31, 2013 [Revised October 2015]
2-118
Example: Page 32 was originally a one-page special provision. After advertisement this special provision needed to be expanded to include more detail and ended up being five pages. The numbering of the special provision under Revision No. 1 is 32a, 32Aa, 32Ba, 32Ca, 32Da.
Note: Specifications added to project by Revision Under Ad shall be added to the end of the spec package without increasing the original page numbering.
Example: The original spec package ends with Page 50. A ten page SWMP spec is added by Revision Under Ad. The page numbering would be as follows if the original Page 50 is not to be revised during this revision: 50Aa-50Ja. If another three page spec is added, the numbering is as follows: 50Ka-50Ma.
Deleted specifications by Revision Under Ad shall remain in the spec package with a “DELETED” dark diagonal watermark over the original text. Deleted specifications shall remain in the Project Special Provisions Index with a strikethrough the title of the text and (Deleted) following the title with the revised page number identified.
Example: The original spec package contains page 19. That page is being deleted by the first Revision Under Ad. The new page would be numbered 19a with the revision date and have a large text watermark imposed under the existing specification text. The watermark text would be the word “DELETED”. Select the diagonal layout and make sure to uncheck the “Semitransparent” box. Select color as automatic (black). In Microsoft Word, the Printed Watermark option is found at Page Layout/Page Background Toolbar. In the Project Special Provisions Index, the title of original specification would remain with a strikethrough and (Deleted) following the title with the revised page number identified, in this case 19a.
2.34.01.03 Revision to Standard Special Provisions
Should a Standard Special provision need to be updated with a more current one, use the date that the Standard Special was approved for use by the Specification Committee in the date column on the revised index . The latest Standard Special Provision will be identified by the date in the upper right hand corner of the each page. If a Standard Special Provision is deleted, the Index should include the title of the original specification with a strikethrough the title with Deleted in parentheses following the title with the revised page number identified, in this case 19a.
January 31, 2013 [Revised October 2015] Project Development Process
2-119
2.34.01.04 Revision to Plan Sheets
The Title Page (also identified as plan sheet 1) will be included with each Revision where plan pages are added, revised or deleted. Fill out the block in the border to identify the Date, Comments (what is being revised) and Initials of the Engineer of Record.
Sheets Revisions Date Comments Initials
The Index of Sheets on the Title Page (also identified as plan sheet 1) shall include a Revision number symbol next to the revised sheets.
An added plan sheet will be inserted in the plans in the most logical location. 12A Added plan sheet after sheet 12 and before 13.
The plan sheet numbers will not be revised when a plan sheet is replaced or deleted. The Sheet Revision block will reflect the change.
If text is to be deleted, the text shall remain with a strikethrough.
Use Revision Under Advertisement Revision No. to identify when the revision is made. Example: R-1 noted next to a change indicates this change was made with Revision Under Advertisement No. 1 documents.
NOTE: Optional - For extra attention and possible ease in identifying the revision, use a “revision cloud” around the change. Evaluate the impact of the revision cloud to the overall clarity of the sheet. Use at designers discretion.
2.34.02 Documentation for PS&E Revisions Under Advertisement
All revision packages are to be submitted to the Printing and Visual Communications Center (VCC) at least 10 days prior to the scheduled bid opening date. Revisions submitted later will result in a deferred bid opening. The package to the Printing Center will include the revision letter and all revised sheets. Additionally, an e-mail distribution of
Project Development Process January 31, 2013 [Revised October 2015]
2-120
the revision letter must be made concurrently with or prior to the submittal to the VCC. These steps must be followed to ensure that key processes are initiated.
Address the actual revision letter to “All Holders of Plans for Project No. ____________.” The Revision No. should be listed under “Subject.” (All bidders are to acknowledge receipt of the revision in their submitted bid proposals.) Include the following recipients at the bottom of the letter for hard copy distribution:
FHWA, Colo. F/A Division Operations Engr. (if FHWA has project oversight) Individuals listed in the most current *CU_HQ/construction Contracts distribution list Duran/Stiller, Printing Center M. Pyle, Bid Plans R. Liljenberg, Business Programs M. Gray, Constr. Contracts S. Yu, Cost Estimating Central Files
Project Manager Resident Engineer
The “Subject” for the e-mail cover letter should note "Revision No. _____ Project No._____" All the standard non-regional recipients have been consolidated in a distribution list called "HQ-CU/Construction". The current names in this list are shown for information only.
Alvaro Duran Bid Plans Jack Stiller Kyle Dilbert Tracie Benton Marci Gray
= *HQ-CU/Construction
Region Transp. Dir. Program Engineer
All non-regional distribution instructions must be followed exactly. The intra-regional distributions are based on a consensus taken from all the regions and may be modified as the Region directs.
January 31, 2013 [Revised October 2015] Project Development Process
2-120a
The revision letter shall include the following in the order specified:
1. Reasons for Revision. List the reasons for the need to revise the project plans and specs in order to enhance newly required reporting needs. Check as many reasons as may apply for each revision. There are eight potential categories from which to choose:
a. Plan or specification correction, b. commencement or completion of work time change, c. biddable quantity change, d. addition or deletion of specs, e. addition or deletion of plan sheets, f. new Davis Bacon wage rates, g. funding availability, h. other (explain)
2. Bid Proposal Indicate whether there are any changes to the bid proposal (or schedule). If there are, state that the revised schedule (for those not using EBS) or EBS amendment must be used (see example).
3. Project Special Provisions List page numbers with titles and brief descriptions for each revised special provision.
4. Standard Special Provisions List titles, dates, number of pages, and brief description of change.
5. Plan Sheets List sheet numbers with description of revision. The Title Sheet must always be revised when any plan revision occurs. The Resident Engineer must verify that the Title Sheet has been revised.
6. Date Explicitly state the date of the bid opening and whether it has changed. Do not make vague statements, such as, “At the time previously advertised.” If the project has been deferred, call attention to the revised EBS file (see example text).
7. FHWA Approval If the project has FHWA oversight, identify FHWA engineer who approved the revision.
8. Authorization Indicate who is authorizing the revision and the Region. All revisions must be authorized by someone at or above the Professional Engineer II level. A signature is not required.
Project Development Process January 31, 2013 [Revised October 2015]
2-120b
IMPORTANT: If significant plan quantity errors become known, it is mandatory to issue a revision. In the past, there have been some incidents when the Region went forward with the intent to deal with the errors “in the field.” This is not permissible because it creates distortions in the bidding process that cannot be administered fairly.
NOTE: If a revision adds Disadvantaged Business Enterprise participation to a project, the Bid Plans Room must be instructed to include the Form 714, Underutilized DBE Bid Conditions Assurance, “Note on DBE %” with the package sent to plan holders and add these forms to all new sets that are sold.
The Resident Engineer should attempt to minimize revisions by reviewing all plans and specifications carefully prior to advertisement. If there are any questions on this process, please contact Marci Gray in Contracts and Market Analysis at (303) 757-9006.
EXAMPLE OF REVISION REQUEST E-MAIL: Date: From: (Automatically filled in by Email) Dept: Tel No: TO: See Below Subject: Revision No. 1 HB 9999-999 Please find attached the following revision letter for Project _________. Distribution:
*HQ-CU/Construction contracts |
Which may include the following individuals but the distribution list is kept up to date and should be used over the list below. TO: Bid Plans @DHQ TO: Duran, Alvaro @DHQ TO: Stiller, Jack @DHQ TO: Gray, Marci @DHQ TO: Dilbert, Kyle @DHQ TO: Benton, Tracie @DHQ CC: RTD CC: Program Engineer
January 31, 2013 [Revised October 2015] Project Development Process
2-120c
EXAMPLE OF REVISION REQUEST LETTER:
[Project Name, i.e. HB 9999-999] [SAP #, i.e. 10000] SH 99, North of the Big Hole DATE: [Current Date] TO: All Holders of Plans for Project No. {HB 9999-999} SUBJECT: Revision No. [1, 2, or 3, etc.] (to be acknowledged in all bid proposals) Reason(s) for Revision _____Plan or Spec Correction ______Commencement or completion time change _____Biddable quantity changes ______ Add or delete specs _____Add or delete plan sheet ______ New Davis Bacon wage rates _____Funding availability ______Other (explain)_____________________________ Bid Proposal: Revised Schedule. Prospective bidders not using EBS must submit their bids on the revised schedule dated (Revision Date) or the bid will be rejected. For EBS use the Amendment posted on the CDOT web site. OR No revisions to Schedule Project Special Provisions: Pages 1a and 2a: Revised Index Page 16a: Added Cross Sections Pages 50-56: Deleted Section 253-Asbestos Containing Material Management ...etc OR N/A Standard Special Provisions: Page 3a: Revised Date on Standard Special Provision R.O.S. 106-Quality Of Hot Bituminous Pavement (Nov. 7, 1996) ...etc OR N/A Plan Sheets: Sheet 1: Updated Revision Block Sheet 8: Deleted Item and Revised Quantity Sheet 10: Added Item Sheet 12: Deleted Item
Project Development Process January 31, 2013 [Revised October 2015]
2-120d
Sheet 21: Changed Note ...etc OR N/A It is requested that you substitute the enclosed revisions in your copy of plan documents and destroy those sheets superseded by this transmittal. The Department will open bids for this project on (Bid Opening Date) as previously advertised. OR The Department has delayed the bid opening __ weeks for this project. Bids will be opened on (Bid Opening Date). A new EBS file has been posted on the web to correspond to the revised bid opening date. Bidders using EBS must use the new file. If FHWA Oversight: This revision has been approved by ___________________, FHWA Colorado Federal Aid Division Operations Engineer. This revision is authorized by (PE II authorizing Revision).
cc: FHWA, Colo F/A Division Operations Engr.(If FHWA Oversight) Stiller/Duran, Printing Center J. Justiniano, Bid Plans R. Liljenberg, Business Programs M. Gray, Constr. Contracts S. Yu, Cost Estimating Central Files Project Manager Resident Engineer
February
2.37
The Go for CDO
1. P2. A3. P4. L
2.37.01
Informatvery impCurrent ContractDate, bu
2.37.02
A requirsystem windicate percent Red indi
The PreManageThese fithe Awa
Finally, aEngineethe nextappear othat you
Users caadditionInstructi
ry 4, 2014
GO SH
Sheet is puOT construc
Projects AdvAdvertised PProjects to b
ocal Agenc
Accurat
tion populatportant for PPlanned Adt Type. Curut in the nea
Ad Cert
ed field calwill prompt the likeliholikelihood oicates less
-bid Meetiner will need elds are on
ards Officer
a system-gers one weet 90 days” ron the repo update the
an generate, the Go Shons will soo
HEET (ZJ
ublished wection project
vertised ReProject Lettbe Advertisecy Projects
te Adveerti
ting the GoProject Mand Date, Schrrently only ar future Pr
ainty
led “Ad Ceryou to cho
ood of meetof meeting tthan 50%.
ng Date andto coordina
n the Awardto enter th
enerated eek before theport to rem
ort. If the proe Scheduled
e the Go Shheet will conon be availa
J44)
eekly to infots. The Go
evised this Wings ed within th
isement Da
o Sheet nownagers to uheduled Adthe Region
roject Mana
rtainty” is inoose one of ting the Schthe Schedu
d DBE Goaate enteringd Tab in SAis informati
email will behe Project ismind them toject is not d Ad Date.
heet reportsntinue to beable in SAP
2-125
orm contraco Sheet con
Week
he next 90 d
ates
w comes fropdate proje
d Date, the n Business agers also w
ncluded onthree optio
heduled Aduled Ad Dat
al will also ag in the PreAP, so the P
on.
e sent to Pros added to to check Prgoing to ad
s in SAP bye available P with tips f
Proj
ctors about nsists of the
days
om SAP insect informatProject perOffice can
will be able
the Projectons (Green,d Date. Greete, Yellow i
appear on the-bid MeetinProject Man
roject Manathe “Projecroject Ad dad in the nex
y using the on CDOT’s
for updating
oject Develo
upcoming e following f
stead of Trntion in SAPrsonnel, Buupdate the to maintain
t Manager’s, Yellow, oren indicatendicates 50
he Go Sheeng Date andnager will ne
agers and Rcts to be Adates beforext 90 days i
transactions external wg Ad Dates
opment Pro
bid openingfour reports
ns*port. It iP, including
dget, and e Scheduledn this date.
s tab. The r Red) to s a 90 to 100 to 90%, a
et. The Prod DBE Goaeed to notif
Resident dvertised we projects it is importa
n, ZJ44. In web page.
and Ad
ocess
gs s:
s the
d Ad
00 and
oject al. fy
ithin
ant
Project D Certaintyfor gene
End UseInstruc
Developme
y fields, as erating the r
er GoSheet ctions.docx
ent Process
well as for reports:
s
generating
2-126
g reports. TThe docume
Fe
ent below h
ebruary 4, 2
has instruct
2014
tions
August 25, 2014 Project Development Process
2-127
2.38 MANDATORY PRE-BID CONFERENCES
If the Residency chooses, the Residency can require potential bidders to attend a
CDOT information meeting while a project is under Advertisement. The primary
reasons for requiring such a meeting should be focused on risk associated with CDOT,
the Contractor, or a third party. There may be one large aspect which is difficult to
understand or explain through the contract documents, or there may be multiple smaller
aspects warranting pre-bid discussion. Some examples of reasons would be items
such as:
1. A particularly difficult to execute or understandable phasing plan.
2. A challenging work environment (work in the mountains, over a river, hazardous
materials, etc.).
3. A new or unique bridge design. Perhaps with some new bridge type or
specifications.
4. A new, long, or complicated specification.
5. A new or unique project delivery method such as Design Build and CMGC.
In the event the design team feels a mandatory Pre-bid Conference is warranted, the
following are required:
1. Include in the specification package the appropriate Project Special Provision
Worksheet titled Notice to Bidders or Notice to Bidders – Signature Project.
Modify the specification, as stated in the instructions, to require a mandatory pre-
bid meeting.
2. List who from the company should attend in the Notice to Bidders.
3. Have every individual attending the meeting sign in with their name (print and
sign), the company they are employed by, and their title with the company.
4. The design team should have a presentation prepared and present to the
potential bidders the specifics of the items warranting the meeting. The
presentation should include a statement that questions asked during the meeting
may be shared in the Form 1389 - Project Showing Question and Answer
Details.
5. CDOT should have a person recording meeting minutes. The meeting minutes
will become part of the project file. Questions from the contractors that are
answered should be written down and included in the Form 1389 - Project
Showing Question and Answer Details for the project.
Project Development Process August 25, 2014
2-128
May 4, 2015 Project Development Process
2-129
2.39 CUT BACK AND MULTIPLE SCHEDULE PROJECTS
2.39.01 Over Budget Less Than Ten Percent
If the project has a final total cost estimate from the Cost Estimating Unit less than ten
percent over Commission Budget or Project Budget, the Program Engineers have the
option of going to advertisement over budget, or deciding to cut back the project before
advertisement and then add work back in if lower than expected bids are received and a
request to retain bid surplus funds is made as described in the Construction Manual
Section 103.5 and the Project Development Manual Section 2.36.
Guidelines to Cut Back Projects Before Going to Ad:
1. Get all clearances for the original length of work and show original length of work
on plans.
2. The Region Civil Rights Office (CRO) will review the original project estimate and
any subsequent cut back project estimates for establishing DBE goals, and take
into consideration any differences, before determining the final Contract DBE
Goal for the project.
3. Instead of deleting portions of the plans, line out items on the plans and
tabulations which were in areas cut back or eliminated from the work. Other
options such as separate tabs or clearly identified footnotes are also acceptable.
Add notes on the plans at each location cut back that “Work may be added if
funds become available”. This ensures that all bidders are aware at the time of
bid that work may be added in later. Lined out items should be work similar to the
work in the remainder of the plans. The Region must submit a request to retain
funds as per Construction Manual Section 103.5 and the Project Development
Manual Section 2.36. This request should document that cut back locations and
items were clear on the plans, and the note about work being added if funds
become available was in the plans.
4. If work is added to the Contract, the bid schedule, revised to include the
proposed added work, will need to be analyzed for material unbalancing
according to subsection 102.07(5). The Engineering Estimates Unit will perform
the material unbalancing analysis using the additional quantities shown on the
plans. If material unbalancing is detected, the proposed added work will not be
pursued.
Project Development Process May 4, 2015
2-130
5. If work is added to the Contract, that work will be added by Change Order. The
Change Order shall include all items of work to be modified or added for the
additional work. The Region CRO will be advised of any change order adding
work to a project when a contract is awarded under a GFE process.
6. Project extensions at a later date are highly discouraged. If pursued, project
extensions must meet the criteria laid out in the Construction Manual, Section
120.7.7.3.
2.39.02 Over Budget Ten Percent or Greater
If the project has a final total cost estimate from the Cost Estimating Unit that is ten
percent or greater over the Commission Budget or Project Budget, then
The RTD may approve the option to reduce the Project Scope to fit within budget.
OR
The RTD may seek approval (Commission, MPO, or transfer funds as appropriate) to
amend the budget.
OR
The Region shall prepare a set of plans with multiple schedules. Contractors would be
required to submit a bid for each of the multiple schedules:
1. Schedule A would be for the entire original project.
2. Schedule B would be for the project after project reductions are identified and
made.
3. Schedule C (if used) would be for a third, even smaller, project when bids are
unpredictable.
4. Include the project special provision, Multiple Bid Schedules, to identify that the
project has multiple schedules.
5. The maximum estimate spread between schedules should be fifteen percent for
two schedules, or thirty percent for three schedules. Greater deviations must be
approved by the Chief Engineer before advertisement. The minimum estimate
spread between schedules should be five percent. Do not use more than three
schedules.
May 4, 2015 Project Development Process
2-131
6. The Region CRO must be specifically advised that there will be multiple
schedules advertised when a DBE goal is requested. Contract DBE Goals shall
be established by the Region Civil Rights Office for each of the different
schedules. These goals may or may not be the same. Examples of multiple
schedule projects:
a. Overlay project with bid schedules for 2 miles and 2.5 miles
b. Bridge project with and without landscaping
c. Shouldering project with embankment only and with surfacing included
Award Procedure when the “Multiple Schedules” process is used: Prior to the bid
opening, the Design Project Manager must contact the Engineering Estimates Manager
(303-757-9293) and the Award Officer (303-757-9297) to determine the highest bid that
would meet the Project or Commission Budget. This bid amount will be considered the
Maximum Acceptable Bid. For Example:
1. The Project or Commission Budget minus Force Account, MCR, CE, PE, ROW,
Utilities and all other non-bid items = Maximum Acceptable Bid.
2. This Maximum Acceptable Bid will be announced immediately prior to bid
opening.
If a bidder does not bid on all schedules, his bids will be rejected and set aside.
At the bid opening, the maximum acceptable bid will be announced. Then the total bid
will be read for the smallest schedule (Schedule B or C) for each bidder. After all bids
for the smallest schedule have been opened and read, the apparent low bidder for that
schedule will be announced. Then, if one or more bids on the next larger schedule
(Schedule A or B) is at or less than the maximum acceptable bid, then the bids for that
schedule will be read for each bidder and the apparent low bidder for that schedule
announced. Then, if one or more bids on the largest schedule (Schedule A) is at or less
than the maximum acceptable bid, the bids for that schedule will be read for each bidder
and the apparent low bidder for that schedule announced. Bids will be read only for the
smallest schedule if none of the bid schedules receives a bid at or less than the
maximum acceptable bid. The project selection process shall use the following
guidelines unless otherwise established in the project special provisions:
1. If only the smallest schedule receives one or more bids at or under the Maximum
Acceptable Bid, select the low bid for that schedule.
Project Development Process May 29, 2015
2-132
2. If the low bid for the smallest schedule is over the Maximum Acceptable Bid, but
results in a total cost less than 110 percent of the Project or Commission Budget,
select the low bid for that schedule.
3. If the low bid for the smallest schedule is over the Maximum Acceptable Bid, and
results in a total cost greater than 110 percent of the Project or Commission
Budget, pursue either Commission Action or other appropriate means to
supplement the funding. Appropriate means to supplement the budget are
described in Section 1.04.03 of the Project Development Manual. Otherwise,
adjust and re-advertise the project.
4. If two or more schedules receive one or more bids at or under the Maximum
Acceptable Bid, select the low bid for the larger schedule.
Transport Note — When using Multiple Schedules and requiring the contractors
to bid on all of the schedules, separate Prime Projects must be set up in
Transport e.g. 14980A, 14980B, and 14980C.
Projects which use multiple bid schedules as described above must include the
following special provisions:
1. Multiple Bid Schedules based on the work sheet found at the Innovative Contract
Provisions web page listed below.
2. Commencement and Completion of Work based on the appropriate one of the
three work sheets found at the Innovative Contract Provisions web page listed
below.
The Innovative Contract Provisions web page is found at:
https://www.codot.gov/business/designsupport/construction-specifications/2011-
Specs/innovative-contract-provisions
Revised December 18, 2014 Traffic
4-17
4.11 ENGINEERING JUDGMENT AND MUTCD REQUEST OPTIONS
The controlling federal document for designing roadway signage is the Manual on Uniform Traffic Control Devices (MUTCD), published by the Federal Highway Administration (FHWA). In some cases, deviations from the standards set forth in the MUTCD are allowed on the basis of engineering judgment.
The MUTCD contains two basic types of statements, Standard statements and Guidance statements. Standard statements contain the word “shall” and are considered mandatory. Guidance statements contain the word “should” and are considered suggestions. Under certain circumstances, a Project Engineer may deviate from a Standard statement based on engineering judgment.
However, deviations may be allowed only if the deviation is location or site-specific. For example, a Project Engineer may use engineering judgment to justify specifying narrower signs in the median of a specific portion of a project where signs of standard width would protrude into the travel lane. The Project Engineer would only need to document the reasons in the project files to justify the decision.
Any deviation using engineering judgment can affect only a specific area of the project; deviations from the MUTCD standard cannot be made on a project, corridor, area, or statewide basis. For example, a Project Engineer cannot use engineering judgment to justify using unique sign layouts on a corridor project, because the decision could have corridor, region, or statewide implications. Instead, to make changes on a project-wide basis, the Project Engineer could make use of one of the MUTCD requests:
1. Request for Interpretation
2. Request for Permission to Experiment
3. Request for Interim Approval
4. Request for Change
A request for interpretation involves asking FHWA to render an official opinion on the application and operation of standard traffic control devices, official meanings of standard traffic control devices, or the variations from standard device designs.
A request for permission to experiment involves asking FHWA’s permission to field test or evaluate a new traffic control device, its application or manner of use, or a provision not specifically described in the MUTCD.
Traffic Revised December 18, 2014
4-18
A request for interim approval involves asking FHWA for interim use, pending official rulemaking, of a new traffic control device, a revision to the application or manner of use of an existing traffic control device, or a provision not specifically described in the MUTCD. However, any other jurisdiction that desires to use a traffic control device for which FHWA has issued an interim approval must still request permission from FHWA.
A request for change involves asking FHWA to consider use of a new device to replace a present standard device, an additional device to be added to the list of standard devices, or a revision to a traffic control device application or placement criteria.
All requests must be submitted to the FHWA Office of Transportation Operations MUTCD team for consideration (see MUTCD Section 1A.10 for details). All CDOT requests should be developed with the assistance of the appropriate Region Traffic Engineer or the Staff Safety and Traffic Engineering Branch’s Traffic Engineering Support / Specs & Standards Unit.
Requests submitted by local entities in Colorado do not require CDOT approval or involvement. However, FHWA does provide the CDOT Traffic Specifications & Standards Engineer with a copy of the local entity’s request and FHWA’s reply. CDOT Region personnel who become aware of a pending request by a local entity should inform the appropriate Region Traffic Engineer, as well as the State Traffic Engineer, to ensure CDOT is informed of the request.
Should you have any questions, or should you require assistance in submitting a request, contact the Safety and Traffic Engineering Branch.
Additional References: 1. Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD)
New January 21, 2016 Traffic
4-19
4.12 TSM&O EVALUATION
Beginning January 1, 2016 all projects with a Design Scoping Review on or after February 1, 2016 will require a Transportation Systems Management and Operations (TSM&O) Evaluation.
The TSM&O Evaluation is an evaluation that consists of three parts, a Safety Analysis, an Operations Analysis, and an ITS Analysis. The purpose of the TSM&O Evaluation will be to evaluate the project area and make recommendations to the project team for improvements related to safety and mobility to the project.
To initiate the TSM&O Evaluation, the Project Manager will take the following steps.
Create the TSM&O Evaluation milestone in SAP when project is initiated. See SAP Workflow 1 in the guidance document on the CDOT website (https://www.codot.gov/business/designsupport/bulletins_manuals/adg). See Design Bulletin 2014-3 Milestone Dates in SAP Project Builder (CJ20N) (https://www.codot.gov/business/designsupport/bulletins_manuals/design-bulletins/db-2014-3/view) February 10, 2014 for more information on entering milestones in SAP CJ20N.
Prepare the TSM&O Evaluation Request form at the beginning of the Pre-Scoping phase of the project by entering the project information in the request form at the following link:
http://cdot.dot.state.co.us/business/tsm-o/evaluation/request
Email the request form to Region Traffic contacts and ITS as indicated on the webpage.
Fill out the Form 1048 section 4.12 ”Transportation Systems Management and Operations Evaluation”.
The evaluation will be coordinated and conducted by a Region Traffic Representative (RTR) assigned to the project, and provided to the Project Manager before the Field Inspection Review (FIR). In the case of a project incorporating new ITS devices or more complex projects, HQ TSM&O will provide additional support to the Regions.
Traffic New January 21, 2016
4-20
4.12.01 Background
The TSM&O Reorganization Report of May 2013 recommended that all CDOT projects conduct an operational analysis to ensure improved systematic and integrated delivery of statewide operations. Per federal regulations, the FHWA-CDOT Stewardship Agreement, and CDOT policy, CDOT is required to conduct safety analyses and ITS systems engineering analyses as applicable on CDOT Projects. The TSM&O Evaluation combines all these analyses – safety, operational, and ITS systems engineering – into one coordinated process to ensure that every CDOT project is considering improvements for the safety and efficiency of the travelling public.
Another purpose of the TSM&O Evaluation is to enhance regional partnerships that support collaborative investment and implementation of TSM&O strategies that benefit the Region and its stakeholders. This requires collaborative investment by Maintenance, Access, Regions, Operations, Safety, ITS, FHWA, and other stakeholders to identify and consider operational strategies for implementation early in the project lifecycle. This will help provide the ability to implement new or additional operational strategies at the opportune time during the project lifecycle. Additionally, the TSM&O Evaluation creates enhanced opportunities to provide safety improvements, accountability to stakeholders, increased ability to document and reference lessons learned, and streamline business processes while providing increased system reliability.
4.12.02 Operations Definition
Operations at CDOT refers to a number of innovations and strategies used to improve the volume and flow of traffic to maximize the efficiency and benefit/cost of our roadways. These strategies include the use of traffic control devices, use of shoulders, narrow lanes, variable speed, traffic incident management, quick clearance, adaptive and efficient signal timing, traffic control, demand management (metering), appropriate and pertinent speeds, alternative and innovative intersections, and coordinated work and response efforts. CDOT is committed to improving system operations and safety and is implementing this formal process, the TSM&O Evaluation, to build these strategies into CDOT’s roadway projects.
New January 21, 2016 Traffic
4-21
4.12.03 Roles and Responsibilities
4.12.03.01 Project Manager
To the Project Manager this process will look somewhat similar to the current process for the Safety Assessment Report, whereby the Project Manager requests an evaluation, receives a completed TSM&O evaluation from the Regional Traffic Representative and considers recommendations that can be integrated into the scope of the project. The Project Manager will be responsible for assuring that an associated milestone is created in SAP CJ20N, coordinating with the RTR for status of the TSM&O Evaluation process, and discussing recommendations for implementation with his/her Resident Engineer.
4.12.03.02 Region Traffic Representative
The Region Traffic Representative (RTR) referred to in the process is the traffic engineer assigned to the project being evaluated. The RTR is the single point of coordination for the TSM&O Evaluation for the project. In this role, the RTR completes the Level 1 Safety and Operations Analyses and requests that the TSM&O Support Groups complete the Level 2 Analysis when required. The RTR also provides support to the Project Manager and coordinates and consolidates the key recommendations of the Evaluation from the TSM&O support groups, Safety, Operations and ITS. The RTR will be the lead for documenting recommendations from the Safety, Operations and ITS reports implemented into the project design. See Exhibit 1 and Table 1 in the guidance document on the CDOT website (https://www.codot.gov/business/designsupport/bulletins_manuals/adg).
4.12.03.03 TSM&O Support Groups
The TSM&O support group consists of HQ Traffic, Safety, Operations and ITS. Each specialty is responsible for providing detailed analysis and recommendations for each of their respective disciplines. The TSM&O Support Group will coordinate directly with the RTR’s. The TSM&O Support Groups will also be responsible for reviewing and following up with the regions on the overall effectiveness of the process.
4.12.04 Additional References: 1. Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD) 2. Design Bulletin DB 2014-3 Milestone Dates in SAP Project Builder (CJ20N) 3. Design Bulletin DB 2016-1 TSM&O Evaluations
Traffic New January 21, 2016
4-22
[This page intentionally left blank.]
October 22, 2014 Right of Way and Utilities
7-19
railroad. The business office should pay all invoices as quickly as possible to avoid late
fees. There have been instances where unpaid invoices in one Region impacted the
approval of projects in another Region.
Railroad flagging requirements, for both preconstruction and construction phases, are
complex. Please contact the CDOT Railroad Program Coordinator for the current
estimated rate, documentation, and scheduling procedures.
NOTES:
1. Early coordination with the railroad company and with the RPM is critical since it may take up to a year or more to obtain clearances and a written agreement.
2. Projects which have undergone railroad plan review and then are later “shelved” should NOT be assumed to be ready for AD just because the plans were reviewed and approved. Typically a second review process by the railroad is required to verify that no changes were made.
3. Very often, especially in rural areas, the railroad will have existing signal lines attached to poles adjacent to the tracks. When these lines follow the tracks under a highway structure the demolition of the structure will require the lines be either moved or buried prior to the commencement of work. This will require scheduling by the railroad and can take as long as 18 months to accomplish. Recognition of this situation is therefore of prime importance.
4. For projects that eliminate an at-grade crossing, the railroad may be required to pay 5% of the theoretical structure. The Resident Engineer should work with the RPM on when this should be pursued with the railroads.
7.04.01 DRAINAGE PROJECT SPECIAL NOTE:
For projects that affect drainage upstream from a railroad, there are special
requirements:
1. The railroad should be notified as early as possible (scoping phase);
2. The hydraulics report should include, at a minimum, cross-referenced locations, i.e., both highway and railroad mileposts, etc. The RPM can work with Hydraulics to provide this information.
3. The hydraulics report should also assess and evaluate downstream (i.e., railroad) flow impacts – if no material flow changes are expected it should clearly state this.
7.04.02 RAILROAD CLEARANCE
Prior to advertisement of any construction project, the Region Utility Engineer must
issue a Railroad Clearance in accordance with 23 CFR Part 635.309(b), Physical
Right of Way and Utilities October 22, 2014
7-20
Construction Authorization. This clearance certifies that impacts with the railroad
companies involved with the project have been addressed in the Plans, Specifications
and Estimate package or satisfactorily resolved. The Region Utilities Engineer
furnishes the FHWA, the Resident Engineer, or both with railroad clearance and
Railroad Requirements specification. The railroad clearance letter is directed to the
Federal Highway Administration (FHWA) on projects with FHWA oversight. On projects
where CDOT has oversight, the clearance letter is directed to the Resident Engineer.
The statement will be one of these types:
1. There is no railroad involvement within the limits of this project.
2. The railroad has no work on this project, but was notified and has approved the plans.
3. The railroad work on this project has been completed prior to the advertisement of the CDOT work.
4. The railroad work has been arranged to be undertaken and completed as required for proper coordination with the physical construction schedules of the CDOT project work.
Additional References:
1. 23 CFR Part 140I, Reimbursement for Railroad Work; Part 646A Railroad-Highway
Insurance Protection, and Part 646B, Railroad-Highway Projects
2. FHWA Railroad - Highway Grade Crossing Handbook
3. Joint BNSF/UP Guidelines for Grade Separation Projects
June 8, 2015 Additional Project Development Considerations
8-31
8.13 Context Sensitive Solutions
Incorporate Context Sensitive Solutions (CSS) into your design processes. CSS is a
project development approach in which designers recognize and evaluate the affected
community’s values and objectives in relation to the design of the project. These
community values may be scenic, aesthetic, historic, environmental, etc. in nature.
Key elements of CSS (from NCHRP Report 480):
1. The project satisfies the purpose and needs as agreed to by a full range of stakeholders. This agreement is forged in the earliest phase of the project and amended as warranted as the project develops.
2. The project is a safe facility both for the use and the community.
3. The project is in harmony with the community and preserves environmental, scenic, aesthetic, historic, and natural resource values of the area.
4. The project exceeds the expectations of both the designers and stakeholders and achieves a level of excellence in people’s minds.
5. The project involves efficient and effective use of resources (such as time, budget, and community) of all involved parties.
6. The project is designed and built with minimal disruption to the community.
7. The project is seen as having added lasting value to the community.
CDOT’s design professionals determine which design solutions best fit, given the site’s
condition and context.
Additional References: 1. National Cooperative Highway Research Program (NCHRP) Report 480
Additional Project Development Considerations January 31, 2013
8-32
May 13, 2016 Additional Project Development Considerations
8-33
8.14 3D ENGINEERED CONSTRUCTION SURVEYING (3DECS)
The Resident Engineer or Project Manager needs to determine early in the design of a project whether the project is a good candidate for CDOT to provide 3D modeling information to Contractors. With this information Contractors can gain efficiencies in bidding the work. They can also gain efficiencies during construction by not needing as much staking and by providing the data directly to an automated machine or to a machine operator.
The Project Special Provision Revision of Section 102 Project Plans and Other Data is where the design team will modify the contract to let the Contractors know that CDOT will be providing 3D modeling electronic data for use during construction.
Criteria for consideration of whether a project would be a good candidate include the following:
1. Project needs to have a large amount of earthwork or paving,
2. A new alignment,
3. A CDOT approved existing topographic survey, or
4. A CDOT approved Project Control Diagram.
Conditions that limit or would exclude the use of providing 3D modeling data are:
1. Widening with narrow strip additions,
2. Designs, such as overlays, which are not based on an existing Digital Terrain Model (DTM),
3. Designs that do not exist in a 3D digital environment. (Overlay, write-up job or projects without survey data needed.),
4. Structures,
5. Intersections,
6. Projects that are under a tree canopy, in narrow canyons, or next to tall buildings that interfere with GNSS signals. (This limitation only applies when GNSS is used to position equipment.), or
7. Design difficulties that would prevent the creation of an accurate and complete DTM.
CDOT’s Standard Specifications Section 625 and 629, along with CDOT’s Survey Manual, provides specifications for control, preliminary, and construction surveys that shall be followed for any 3DECS performed for CDOT by CDOT surveyors, consultant, surveyors, or contractor surveyors.
Additional Project Development Considerations May 13, 2016
8-34
8.14.1 DESIGN CONSIDERATIONS
1. 3D Modeling Quality Assurance:
CDOT has developed a Quality Assurance document which serves as a guide to be used by the project team to carefully examine and perform quality checking on project data as the data is produced during each stage of the design phase of the project. This guide is available to CDOT staff to be implemented on all design projects using InRoads and specifically for 3D engineered modeling for construction projects. Please use the link below to access the document:
https://www.codot.gov/business/designsupport/cadd/cadd-workflows/v8i-ss2/wf-ir-18/view.
2. Data Density for 3D Engineered Models
Template Drop Intervals:
a. Everywhere along the alignment (Except complex design areas) - 10-foot intervals,
b. Complex design areas (Intersections, etc.) – one-foot intervals, c. Additional template drops should occur at:
i. Event Points defined in the horizontal alignment. ii. External Control Points - (Point Control, location where multiple corridors
interact, locations where the proposed alignment tie with the existing alignment, Parametric Constraint, template transition, superelevation transition stations, and End Condition Override Stations).
d. When generating cross sections, use the same interval, event points, and external control points that were used in Roadway Designer to model the design surface.
3. Electronic Deliverables:
a. LandXML files generated from the InRoads alg files (Proposed H&V), Existing dtm file, and the proposed dtm files.
Note: The creation of LandXML files is covered in Workflow IR 17 – Exporting A LandXML File
b. MicroStation dgn files containing proposed horizontal alignments, existing triangulated surface features, and proposed triangulated surface features.
May 13, 2016 Additional Project Development Considerations
8-35
c. AutoCAD dwg files converted from the above MicroStation files will also be provided.
d. Control diagram and file projection.
4. File Naming Convention: CADD Drawing Files (dgn/dwg)
a. Proposed Horizontal Alignment – JPC#DES_Alignment##.dgn b. Proposed Vertical Alignment - JPC#DES_Profile##.dgn c. Existing Surface Features - JPC#SURV_Topo##Scale##.dgn d. Proposed Surface Features - JPC#DES_Model##.dgn
Note: AutoCAD files use the same naming conventions with the dwg file extension replacing dgn.
5. Proposed Geometry:
a. InRoads alg file – JPC#DES_Descrption.alg - The description should be a brief version of the project description.
i. Horizontal Alignment – Route number_Usage. (i.e. SH75_Mainline, SH75_Rt Point Ctrl, Drive Stn 10+74 Lt, …)
ii. Vertical Alignment – Use the same as its parent horizontal alignment with a usage descriptor if more than one vertical is there.
6. Surfaces:
a. InRoads Design Surface - JPC#DES_Route Number-Usage.dtm (12345DES_SH75_Mainline, 12345DES_SH75_SW On Ramp,…)
i. In the event that there are multiple surfaces along a single route, Station extents should be included in the name (i.e. SH75_Mainline1+25-5+73).
b. InRoads Existing Surface – JPC#SURV_Existing##.dtm or the current ROW/Survey naming convention.
Additional Project Development Considerations May 13, 2016
8-36
top related