2010 acrl-nec: all for one and one for all!

All for One and One for All!

ACRL-NEC ConferenceMay 14, 2010

Consortial PDA and Other Collection Development Adventures of the CTW

Consortium

Presenters

Lorraine Huddy, CTW Librarian for Collaborative Collection Projects

Beth Hansen, Director, Information Services, Connecticut College, New London, CT

Doris Kammradt, Head Librarian for Collections, Research and

Instruction, Trinity College, Hartford, CT

Pat Tully, University Librarian, Wesleyan University, Middletown, CT

CTW Consortium

Connecticut College Wesleyan University

Trinity College

CTW Mellon Proposal April 2007

"CTW is requesting a three-year grant from the Mellon Foundation to provide the resources necessary to undertake an in-depth analysis of the three existing collections and to move forward with a well developed plan for collaborative collection building, de-accessioning, and possible storage of duplicate titles. "

Collection Analysis 2008

CD Policies

And then ... the crash!

• 2008 economic downturn • Acquisitions budget cuts

• Less emphasis on saving space or increasing titles purchased

• More on maintaining access to resources

CTW's Collaborative Book Pilot Project

  • Built on failure of an earlier project • Lessons learned:

o Keep the process simple

o Avoid secondary workflows

o Establish clear guidelines

The New Project 

• Started in late January 2009

• Purpose: Expand advanced study or research level titles within CTW

• Set up a CTW fund of $25,000 for each library

• Developed criteria for its use

• Aided by transition to online selection

Criteria for use of CTW Fund • Unique copy at time of order

• Anticipated need: Only 1 copy in CTW

• Long-term value for all three schools

• Substantial publications by academic publishers

• Price at $85 or above

• Advanced academic content level

• Preference for English language titles

• Part of circulating collection

Use of CTW Funds - Year 1       CCD Titles purchased with uniqueness levels                      

Total Unique Duplicates Triplicates

CC 64 52 11 1

TC 181 130 42 7

WU 247 210 31 6

CTW 492 392 84 14

% of Total 80.1% 17.1% 2.8%

Use of CTW Funds - Year 2February – April 2010

Total Unique Duplicates Triplicates

CC 102 99 3 0

TC 64 53 9 2

WU 83 81 2 0

CTW 249 233 14 2

% of Total 93.6% 5.6% 0.8%

Issues affecting desired outcomes

Criteria: Unique title in CTW at time of order

26 of 98 titles (26.5%) now held in duplicate or triplicate were owned at the time of order

But ...this represents only 5% of ALL CTW Fund titles purchased in Year 1

(26 of 492 titles)

Issues affecting desired outcomes

Criteria: One CTW copy should be enough

20% of CTW Fund titles are now owned in duplicate or triplicate across CTW

Criteria: Reserve CTW Funds for titles $85+

Of the 492 titles purchased in Year 1:

• 31% (152) titles cost below $75• 14% (68) titles cost below $45

Benefits of this Project

• Augments our acquisitions budgets

• Intentionally focuses upon increasing unique content

• Encourages selectors to think and act consortially

• Fits established workflows

• Easy accounting and stats

CTW's Shared E-book Pilot 

Liaisons ask, “Why limit it to just print?”

 •  Ease of sharing • Faster access • 24/7 access anytime, anywhere • Multiple users • Cost savings • Patron-driven purchases• Space needs• Workflow  

Where's the Adventure?

YBP Pilot = Successful Shared Purchasing Model vs.

Patron-Driven Acquisitions Leads to…

Skewed collections Irrelevant contentLimited audience

“Bananas”

So why tamper with success?!

Patron -Driven Acquisitions

The Old Model

• "Just in Case" acquisitions model

• Perceived need vs. actual need

• Balance of resource and need

• Ownership vs. access

The New Model

• "User Centered” acquisitions complements "Just in Case”

• Patron use indicates need

• Anticipates ILL and resource sharing alternatives

• May or may not preclude purchase of print

A New Direction: CTW’s Expectations for PDA

• PDA selections will complement our existing print collection development program

• PDA will result in efficiencies for selection and acquisitions

• A shared PDA e-book program will result in significant cost savings

• PDA will reduce the physical handling of materials

• User demand for e-books will continue to grow

Approval of the CCD E-book Pilot

Mellon supports expansion of project into ebooks

•   Collaborative approach to collection development • Means for implementing & evaluating an alternative

model of e-book acquisitions • Potential cost savings

• Improved access and support of

scholarship

And We're Off ... 

Evaluating and Selecting a Vendor 

           Implementing the PDA Program 

 Monitoring and Assessment

Original photo from: Gravityx9 All rights reserved.

Vendors Evaluated:

 CTW's Evaluation Criteria                         ...the Details!

 CTW Ebook Demos Winter / Spring 2009

CTW’s Primary Objectives… and why we chose MyiLibrary / Coutts 

• Multi-user access to ALL titles

• Perpetual access and ownership

• Established relationship with publishers

• Patron-Driven Acquisitions with detailed profiling  

• Print–on–Demand

Overview of MyiLibrary‘s PDA program

• Books purchased on 2nd view/session

• MARC  URL opens description page (free) 

• Entire book accessible during first session  

• Print / download 10 pages at a time

•  Multi-user access = •            3-4 users at a time/title

Implementation of the PDA Program 

Collection Development:             Getting PDA titles that "fit"     Technical Services & Systems:              Holdings  >> Records  >> Access

 Acquisitions:              Invoices based

     on Usage

Getting titles that "fit" 

- Content Areas             - Specific Publishers

- Types of Materials   - Price Limit

MiL’s De-Duplication Service 

•  Option to remove titles owned in print           from PDA record loads

•  CTW holdings sent to Coutts 

•  PDA Titles pulled           based on profile,               then culled.

Implementation Issues

Monitoring Usage and Assessment

Data so far:  • Record loads  • Usage: purchases vs. views  Assessment: •  Promises vs. Reality•  Issues related to the Vendor,         Interface and Pricing

  Usage Statistics Jan 15 – Apr 28 PDA title records received: 3,280

ALL Titles

Titles Purchased

Titles Viewed

Total Titles Accessed 153 62 92

Total Sessions 365 273 92 Avg Sessions / Title 2.4 4.4 1

Highest # Sessions 22 1

Total Pages 3,978 3,238 740 Avg Pgs / Session 11 12 8

Highest # Pages 73 99

Time Spent in Each Title 

Pages Viewed and # Sessions

1 page: 78

2 - 5 pgs: 122

6 - 10 pgs: 50

11 - 20 pgs: 48

21 - 99 pgs: 71*

(*avg pgs / session = 35)

*Indicative that acceptance of ebooks is increasing?

PDA Titles Purchased

Titles purchased: 62

Total spent: $7,781.76

Average cost per title: $125.50 (Mean price = $147.02)

Price Range: $9.85 to $250.00      

PDA Titles Viewed

Titles viewed once: 92 Total Cost: $0

Total Pages viewed: 740 Average: 8 pages / session

Title viewed once with highest usage: Costa Rica: A Global Studies Handbook

99 pages viewed!

Assessment of PDA Pilot

MiL's model vs. new options that become available

MiL Platform/Interface • anticipating users’ needs

and preferences• CTW user survey

Pricing: was the promise a reality?

Consortial / e-book issues

•Ownership/How to count in statistics?

•Copyright and licensing

•E-book devices, software

After the grant ...Ensuring faculty, administration support

• The Sopranos problem

• Ownership v. access

• What standard of measurement?

Any Questions?