157: facts & tidbits

157: Facts & Tidbits

Date: February, 2014

Georgia Department of Human Services

Vision, Mission and Core ValuesVision Vision

Stronger Families for a Stronger Georgia.Stronger Families for a Stronger Georgia.

MissionMissionStrengthen Georgia by providing Individuals and Families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.

Core ValuesCore Values• Provide access to resources that offer support and empower Georgians and

their families. • Deliver services professionally and treat all clients with dignity and respect.

Manage business operations effectively and efficiently by aligning resources across the agency.

• Promote accountability, transparency and quality in all services we deliver and programs we administer.

• Develop our employees at all levels of the agency.

Purpose of this Presentation

• What is the 157 Report?• Performance Measures• How does it relate to every day work?

• Section Review– Case Inventory– Paternity– Medical– Financial

• Extra Tips

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What is the 157 Report?

• Annual performance report– How many cases?– How many paternities?– How much collected and distributed

• Submitted to the Feds in October– Final version submitted in December

• FFY = 10/01/xx thru 09/30/xx

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Performance Measures

• Support Orders Established– Line 2 ÷ Line 1

• Paternities Established options:– IV-D = Line 6 ÷ Line 5a– Statewide = Line 9 ÷ Line

8a

• Current Support Collected– Line 25 ÷ Line 24

• Arrears Support Collected (weighted at 75%)

– Line 29 ÷ Line 28

• Cost Effectiveness (weighted at 75%)

– 34 Report Lines 4/bG + 4/cG + 8G + 11G (Collections)÷

– 396 Report Lines 7/A + 7/C – 1c/A + 1c/C (Expenditures)

• Medical Support – currently not a Federal performance indicator

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Active Suite

ACT IAD IAL IAM IAW

(IAF is the only other status used and it is reported only on Line 3.)

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Active Suite & the Federal Fiscal Year

Active Suite

ACTIADIALIAMIAW

FFY

10/01/XX – 09/30/XX

“During the FFY”“At the end of the FFY”

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Case Inventory Section

• Support Order Performance Measure– Line 2 ÷ Line 1

• Looking for cases with support orders– Only reporting the 1st support order

• Report: SIDF9FEA– 3 reasons why a case is on the report

1. Case has no support order2. If there is an order, support order type/sub-type combination may be wrong3. If there is an order, it may be a paternity only order

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Case Inventory Section – Important Fields

• Support Order Screen– Support order type / sub-type combinations are important

• see Training Update email dated 10/3/12

– Paternity only orders do not count on 157– Recoupments

•Follow ERG 611.14 (rev 11/1/11) So status = P. If the order status is coded P for Pending, the date of order

field is not required even though it is a 'red' field. Must not have an order date – if this date is entered, the RM support order will

be the first to appear on the payment summary. Use (RM, RT, RB) + case number (example: RB-120003456) as the support

order number.

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Historical Performance – Support Orders

83.51

85.40

84.33

83.44

86.5987.03

81

82

83

84

85

86

87

88

2008 2009 2010 2011 2012 2013

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Paternity Section

• PEP = Paternity Establishment Percentage– IV-D

• BOW Children with paternity established, ever– Statewide

• BOW Children with paternity established in current FFY

• Looking for children• Duplicates removed on 157

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Paternity Section – Important Fields

• Child Detail Screen– Paternity Status

• RE, CE, OA, MD, MS, VR– Paternity Establishment Date

• Date that 1st established paternity– BOW

• Yes or No

Child needs to be correct on ALL cases…closed, too.

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IV-D PEP vs. Statewide PEPIV-D PEP

– Line 6 ÷ Line 5a

– Relies on:• $tars (100%)

– Case is open during or at the end of the FFY

– All BOW children on $tarsin Active Suite

– Children with paternity established• CE, OA, VR

Statewide PEP– Line 9 ÷ Line 8a

– Relies on: • Vital Records (80%)• $tars (20%)

– May not have a DCSS Case

– BOW children born in GA during the prior FFY

– Children with paternity established or acknowledged during the current FFY

• CE & OA• Vital Records – PA’s• Adoptions & Non-PA Legit.

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80% vs 90%

80%

Performance measure goalneeded to ensure 100% ofState collection base for thisperformance measure.

90%

Anything less will resultin a penalty to the state’sTANF funding.(State Block Grant)

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Historical Performance - PEP

70.09

102112.41

81.5

121.19

91.97

103.37 98.8101.65

96.53102.46

97.15

0

20

40

60

80

100

120

140

2008 2009 2010 2011 2012 2013

IV-D PEPStatewide PEP

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Medical Section

• Currently not a Performance Measure• Important fields

– Support Order Screen• Is Medical Ordered• Is Health Insurance Ordered• Who is ordered to Provide

– Insurance Screen

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Financial Section

• Current Support Performance Measure– Line 25 ÷ Line 24– Reporting current support collected and distributed

• Arrears Performance Measure– Line 29 ÷ Line 28– Reporting cases with 1 payment towards arrears

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Financial Section – Important Fields

Line 24• Historical Detail Screen – Charging History• Account Charging Adjustment Screen – SOA History

Line 25• Historical Detail Screen – Payment History• Payment Summary – Future Payment Flag

Line 28 and Line 29• Historical Detail Screen

– Balance Applied Column– Amount Applied Column

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Historical Performance - Financial

58.61

67.37

59.30

69.2

60.67

68.15

60.79

66.75

61.67

66.44

61.48

65.87

52

54

56

58

60

62

64

66

68

70

2008 2009 2010 2011 2012 2013

Current SupportArrears Paid

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Things that make you go hmmmm.

• Data Reliability– Life of the case, not just once

• Evidence– What’s the proof for the code?

• Document, Document, Document– If it’s not documented, it never happened.– CAL’s are the road map for the next person.

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Questions?

Please submit questions about the 157 Report to your Region Policy Specialist.

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Accurate and Reliable Data

It’s our key to Success!

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