11 school board monitoring report: capacity update arlington public schools april 29, 2010
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School Board Monitoring School Board Monitoring Report: Report: Capacity UpdateCapacity Update
Arlington Public SchoolsApril 29, 2010
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Progressive Planning Model – Timing
Phase I – ImmediateFY 2010
Plan Phase II – Short-TermApproximately 1-3 Years (may need
to be accelerated)
Plan Phase III – Mid-TermApproximately 4-6 Years (may need
to be accelerated)
Plan Phase IV – Long-TermApproximately 6+ Years (may need
to be accelerated)
2010 2016
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Progressive Planning Model Phase IConsider for Immediate Action for September 2010
Elementary Secondary
Convert computer labs and/or other available space to classrooms (e.g., convert six existing computer labs to classrooms)*
Implement 6/7 scheduling model
Increase class size by one based on recommended maximum class size*
Increase class size by one based on recommended maximum class size *
Add relocatable classrooms*
Consider moving individual preK classes
* Options dependent on and to be addressed as part of the FY 2011 budget process
Progressive Planning Model Phase IIConsider in the Short-Term (may need to be accelerated)
Elementary Secondary
Add relocatable classrooms Add relocatable classrooms
Convert computer labs and/or other available space to classrooms
Increase recommended maximum class size by an additional one student
Increase recommended maximum class size by an additional one student
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Progressive Planning Model Phase IIIConsider in the Mid-Term (may need to be accelerated)
Elementary Secondary
Consolidate program by creating centers (e.g., preK)
Implement a staggered school day with two-bell schedules at high schools
Utilize other county building space Consider flexible school day at high school
Team options Consider use of Career Center
Countywide options Countywide options
Progressive Planning Model Phase IVConsider in the Long-Term (may need to be accelerated)
Elementary Secondary
Develop Wilson site Redistrict secondary schools
Redistrict elementary schools
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Superintendent’s Proposed Class Size Increases for 2010-11
Elementary Current(PF/Max)
Proposed(PF/Max)
Kindergarten; Montessori 3-5 22/23 23/24
Grade 1 19/23 20/24
Grades 2 & 3 21/25 22/26
Grades 4 & 5 23/27 23/27
ATS; Elem Mont (Grades 1-3) 23/24 24/25
Capacity Planning Factor for K-5 Classroom
22.33 23.33
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Superintendent’s Proposed Class Size and Utilization Rate Increases for 2010-11
Secondary Current Proposed
Middle School 22.4 23.4
High School 23.4 24.4
Capacity Planning Factor for Secondary Core Classrooms
20 21
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Result of Increasing Class Size and Utilization Rate
• Increases number of seats
−Elementary: 458
−Middle: 170 + 570
−High: 170 + 600• Lowers building utilization by accommodating more
children in same number of classrooms• Decreases the number of teachers relative to number
of students, although increases in enrollment will result in net addition of teachers
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Increase Number of Teaching Stations Where Needed
• Convert computer labs and add relocatables when number of teaching stations exceeds building
• Decisions made based on:−updated Spring Projections and Staffing
−adoption of the Operating Budget
−conversations with Principals, Maintenance department and Senior Staff
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2010 Possible Relocatables and Conversions
School Summer 2010
Barrett Install 4 Relocatables; 1 as backup
Glebe Add 4 Relocatables
Carlin Springs Add 4 Relocatables; convert computer lab
Nottingham Add 4 Relocatables; 3 as backup/return to vendor
Oakridge Convert two interior spaces (computer lab or other)
Ashlawn Convert computer lab
HB Woodlawn/Stratford Add 2 Relocatables
Washington-Lee Convert existing space; Relocatable
Williamsburg 3 unit complex as backup
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Relocatable Purchases
• Becoming more forward-thinking in our planning, looking several years out
• Moving from a lease to purchase strategy with staggered implementation, in order to save money in the long term
• Extended purchase term; payoff in 2-3 years
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PreK Move Considerations
• Moving PreK Classes can provide space, but options carefully weighed
• Criteria under consideration include:−Proximity−Capacity−Transportation from APS−Location−Impact on School Staff−Instructional Benefits
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Site Values
PreK Move Criteria (Receiving School)
Proximity
Potential students can walk to school without
crossing major streets or intersections
Potential students live within one-mile of school
Potential students will require transportation
Capacity School has capacity and physical space for class
School has capacity, but no identified physical
space at this time
School is over capacity
Transportation
No transportation required except for special
needs
Some transportation may be required
Transportation required for all or most of potential
students
Location Centrally located for
potential students More centrally located
than other options Not centrally located
Impact on School Staff
Will not require additional staffing beyond
teacher and aide, if appropriate
Requires less than 0.5 FTE additional staffing
beyond teacher and aide, if appropriate
Requires more than 05. FTE additional staffing
beyond teacher and aide, if appropriate
Impact on Education
Provides educational benefit, i.e., integration
with other PK class
No Change Creates isolated class
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Plan for Unexpected Increase in Enrollment
• Close monitoring of enrollment through summer • Monitor individual sites with potential enrollment
changes weekly• Convert computer labs or other interior spaces• Keep current on-site relocatables on hold until early
fall• Manage any unexpected enrollment shifts with
individual school principal and community, Personnel, Dept of Instruction and Facilities & Operations Dept
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Elementary StrategiesStrategy Date Phase
Monitor and assess current staffing and building utilization following adoption of FY11 Budget including relocatables
May 2010 1 & 2
Identify spaces in buildings that could be converted to classroom spaces due to unexpected enrollment increases
June 2010 1 & 2
Confirm with building principals adherence to and impact of existing transfer policies
June 2010 1
Monitor Kindergarten enrollment on a bi-weekly basis during the summer
July/August 2010
1
Monitor September enrollment numbers with adjustments made after September 30, 2010 Count
September/October 2010
1 & 2
Initiate dialogue around team options and countywide programs, including Montessori
October 2010 3
Review and revise, if necessary, Admissions and Transfers policy
October 2010 4
Develop time line to consider opening PK Center 2011-12 October 2010 4
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Secondary Strategies
Strategy Date Phase
Monitor and assess current staffing and building utilization following adoption of FY11 Budget including relocatables
May 2010 1 & 2
Schedule courses at Washington-Lee for 2010-2011 with early classes (3 Grade 12 classes & 3 Grade 11 classes)
May 2010 3
Identify spaces in buildings that could be converted to classroom spaces due to unexpected enrollment increases
June 2010 1 & 2
Monitor the 6/7 model and other scheduling initiatives undertaken at the secondary level
September 2010
1 & 2
Monitor September enrollment numbers with adjustments made after September 30, 2010 Count
September/October 2010
1 & 2
Continue planning around Career Center options September 2010
3
Review and revise, if necessary, Admissions and Transfers policy
October 2010 4
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Next Steps
• Collaborate with schools in implementation of options to address anticipated crowding
• Work with the Projections/Capacities Sub-Committee of the Facilities Advisory Council (P/CS),
– to monitor the progress of our short-term strategies
– to begin discussing Phase II-IV strategies
• Next Board update: November 2010
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