10 email hacks for productivity
Post on 15-Jan-2017
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10 EMAIL HACKS TOMASTER YOUR INBOX
09
FREEZE YOUR INBOX
This list of email hacks combines the best of
untraditional wisdom, email street smarts, and sheer
genius to help you actually tame the monster with your
own two email-typing hands.
Inbox Pause is a Gmail extension
that keeps email from reaching your
inbox, freeing your mind and spirit
to soar to heights of productivity.
TURN A SINGLE EMAILINTO A CALENDAR ITEM
You’ll receive some emails that you
should put into your calendar,
rather than let them sit in your
inbox. Those that require more
than one minute to deal with.
BOOMERANG IT
Gmail users, take heed. There’s a
thing called Boomerang that makes
your email leave your inbox, then
come back only when you’re ready
for it.
DON’T WASTE YOURTIME WITH FOLDERS
Instead, you can automate this entire
time-consuming folder thing. Most email
applications allow
you to set rules for certain emails that
define what should happen to them, and
where they should go.
SET TIME TO MEETWITH YOUR EMAIL
If you can stick to a schedule, you’ll be
able to handle email promptly, while at
the same time keeping it from
devouring your entire day. Plus, it
will keep your email time to just over
an hour, which is way better
than the average.
The best way to deal with email is
to knock out everything in your
inbox. Some productivity mavens
tell you to do this every day. That’s
obviously the best approach,
so we toss them a thumbs-up.
GET YOUR INBOX TOZERO ONCE A WEEK
If you open it, deal with it. Don’t
keep opening old emails, wasting
your time reading old information
and not doing anything about it.
OHIO: ONLY HOLDON TO IT ONCE
You’ve got to set time limits. Email is
not a job. Yes, a job probably involves
email, but you can’t let email swallow
up your entire work day. We like to
try to spend no more than a fifth of
any workday on email.
SPEND 1 MINUTE ONAVERAGE FOR EACH EMAIL
Email is such a powerful tool, that
we’ve allowed it to become a multi
tool. It’s our document storage,
to-do list, conversation place, and
reminders.
FIND NON-EMAIL WAYSTO DEAL WITH LIFE
DEAL WITH ITDELEGATE ITDELETE ITDEFER IT
How?
11
Use task management apps like Evernote to help handle to-do lists and reminders.
Hold morning meetings to deal with chatter that would othewiser stu� up your inbox.
Set boundaries for yourself. You know how you deal best with email and communication.
Every time we get a new email, we get
a little endorphin burst. We like it.
We want it again. But this constant
checking of email actually erodes our
mental sharpness, making it less
likely that we will be able to deal
with email effectively.
STOP CHECKING YOUR EMAIL
How?
Brought to you by
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www.teamgantt.com
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