1 paperless publishing peer-review, production, publication, and promoting information technology...
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Paperless Publishing
Peer-review, production, publication, and promoting information technology
Council of Science Editors45th Annual Meeting, Short Course on Electronic Publishing SolutionsSat, 4 May 2002, 8:30-4:30
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Agenda Paperless Publishing Overview
• Definition• Components• Examples
Implementing Information Technology• Deciding to change• Initial planning• Evaluating options• Vetting the vendor• Contract considerations• System deployment• External promotion
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Paperless Publishing: A Definition Old
Electronic distribution of journals with no corresponding paper version.
Series of separate electronic services. New
Fully integrated and entirely digital process for taking manuscript from submission through production all the way to distribution.
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Paperless Publishing: Components Electronic copyediting and coding Electronic manuscript submission Online peer review Digital art Seamless production tracking Electronic content
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Electronic editing Evolution
Diskette Email attachment Web-based submission
Electronic pre-edits Style References
Vendor examples• Cadmus Journal Services• Carden Jennings / Scholar One• The Sheridan Press• Xtyles
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Manuscript submission and peer-review Evolution
Home-grown—small shop database Separate submission and peer-review Integrated Web-based systems
Systems• eJournalPress (eJournalPress.com)• BenchPress (HighWire)• Editorial Assistant (Aries Systems)• Manuscript Central (Scholar One)• Rapid Review (Cadmus)• Peer Review Assistant (MSS)
Digital art (www.cadmus.com/digitalart)
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Production systems Tracking systems
Bundled with compositors, printers Databases, not fully integrated
Electronic proofs (PDFs) Direct to plate
No film Text Ads
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Electronic content Online-only text
pages Additional articles
published Short/long versions Skip editorial
production steps?
Graphics Illustrations Tables Color Video
Formats CD-ROM Online Handheld (PDAs)
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An integrated electronic publishing solution (IEPS)
The Cadmus Knowledge System
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Electronic Content continued
Virtual journals Content extracted from publication, family of
publications Subspecialty areas
Co-publishing Cross-product linking
• HighWire toll-free links• CrossRef
Cross-product searching Subspecialty portals Super sites
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Implementing Information Technology Disruptive change
Changes workflow, process Changes individual responsibilities
Lack of leadership, follow through Training shortfall
Internal External
Lack of system integration Unforeseen costs Vendor inexperience, instability
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Deciding to change What’s the competition doing? Publish or perish Technological sophistication of
authors Reader demand Speeding up the publication cycle Introduce process efficiencies Economic forces (cost-savings)
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Initial planning High level backing Broad participation Skilled project leadership
Manage expectations• Instant• Easy• Free• “Technology stardust”
Clear goals
Implementing Information Technology: White Paper written by the Kaufman-Wills Group for The Sheridan Press.
Implementing Information Technology: White Paper written by the Kaufman-Wills Group for The Sheridan Press.
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Evaluating options Classic make or buy decision
Build your own Buy the software Buy the service
Testing Demos Workflow
Total cost of ownership Virtue of simplicity Costs of customization Flexibility is key
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Vetting the vendor Vendor selection: mission critical Consequences of potential problems Company stability Technology Staff and support Client satisfaction Intangibles
• Attitude• Understanding publishing• Understanding process improvement• Future vision
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Technical due diligence checklist The company Staff System overview System
architecture Redundancy and
backup
Security Support Training Warranty Privacy policy References
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Contract considerations Basic system costs Unexpected costs Ownership of system Ownership of data Contract termination Training
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System deployment Focus on deliverables Maintain communication Expect resistance Plan user support Roll out slowly
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External promotion E-mail communications Announcement pages; boxed ads in journal Editorials in journals; articles in society
newsletters, tabloids Instructions for Authors Web sites
Online FAQs Editor Web pages (APS)
Print and online co-promotion
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Full-service consultants serving scientific and medical publishers
in the areas of business development, online
strategy, workflow efficiency, marketing and market research, and
employee recruitment.
Cara S Kaufman / Alma J Wills / Partners
Kaufman-Wills Group, LLC
24 Aintree Road / Baltimore MD 21286
410 821 8035 ph / 410 821 1654 fax
ckaufman@bellatlantic.net / http://www.kaufmanwills.com
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