1 it governance 2006 strategy/business case presentation corrections & rehabilitation department

1

IT Governance 2006Strategy/Business Case

Presentation

CORRECTIONS & REHABILITATION

DEPARTMENT

2

Business Case SummaryCORRECTIONS & REHABILITATION DEPARTMENT

1. REPLACE MAINFRAME TERMINALS

2. INMATE VIDEO VISITATION

3. JAIL SECURITY INMATE TRACKING PILOT (Active RFID)

3

Business Case SummaryCORRECTIONS & REHABILITATION DEPARTMENT

All three of these business solutions have been recommended to the County Manager by his Joint Managerial Task Force composed of Police, Fire and Corrections

4

Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT

1. REPLACE MAINFRAME TERMINALS– Technology is obsolete (coax and 3274

controllers) and is no longer supported by IBM (after market parts are expensive)

– Staff requires mainframe access for Objective Jail Classification, Incident Reporting and other critical systems

– ETSD recommends replacement

5

Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT

1. REPLACE MAINFRAME TERMINALS (cont.)– Approximately 250 terminals at MWDC,

TGKCC, T&TC and Boot Camp

– Replace terminals with basic PC’s (mainframe, web mail, .pdf reader, intranets [CRNet and Metronet])

– Estimate $1,000 each for hardware, software and installation

6

Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT

1. REPLACE MAINFRAME TERMINALS (cont.)

– Utilizes existing County infrastructure

– Reduces support requirements at ETSD

– If not done now, absolute costs will be higher (circuits, maintenance, replacement)

7

Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT

2. INMATE VIDEO VISITATION– Proven Correctional concept throughout US

and Fl.– Safer for public and staff, improves security,

reduces contraband (weapons, tools, drugs), allows extended visiting hours

– Public remains outside facility (never enters jail)

– Inmates remain in cell– Utilizes existing County infrastructure

8

Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT

2. INMATE VIDEO VISITATION (cont.)– Potential usage by PD’s and other Attys– Staff savings from reduced inmate

movement– Plan 1 station per 15 inmates = 500 stations

Plan 300 visitor stationsEstimate $3,500 per unitTotal = $2,800,000Project two years for deployment County-wide

10

Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT

3. JAIL SECURITY INMATE TRACKING PILOT– Requires securely attaching uniquely coded

wrist band to inmate’s wrist and a personal safety device to officer’s belt.

– Increases internal and Public Safety– Increases level of control by automating

tasks and saving results– Increases efficiency

11

Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT

3. JAIL SECURITY INMATE TRACKING PILOT (cont.)

– Problem: Tracking inmates Documenting that tracking

– Provides data input for data management system

– Utilizes existing County infrastructure (LAN and WAN)

– Requesting $125,000 for WDC (smaller facility)

12

Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT

3. JAIL SECURITY INMATE TRACKING PILOT (cont.)

– Uses active Radio Frequency Identification– Estimated pilot costs at WDC include inmate

wrist-band units, personal safety devices, receiver nodes (access points), local server (@facility), software

– Utilizes existing County infrastructure (LAN and WAN)

13

Business Case Recap CORRECTIONS & REHABILITATION DEPARTMENT

1.REPLACE MAINFRAME TERMINALS -- $250,000

2.INMATE VIDEO VISITATION -- $2,800,000 (2 yrs)

3.JAIL SECURITY INMATE TRACKING PILOT -- $125,000