1 business resumption communication and coordination plan otay mesa port of entry developed in...

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BUSINESS RESUMPTION

COMMUNICATION AND COORDINATION PLAN OTAY MESA PORT OF ENTRY

DEVELOPED IN CONJUNCTION WITH MEXICAN CUSTOMS AND

OTAY MESA TRADE STAKEHOLDERS

2010

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Message from James Snider, CBP, Trade Program Manager.April 15, 2010 - Paraphrased for this presentation;

Stakeholders:

On June 10, 2009, we held our first Business Resumption meeting at Otay Cargo.  Subsequently, we held additional meetings during the remainder of the year in order to gather information for our Business Resumption Plan.  Based on the information and feedback obtained during these meetings, the San Diego Field Office (CBP) drafted a Business Resumption document.  A few months back, I sent out a draft copy of the Business Resumption plan for review.  Based on your comments, the Business Resumption draft plan was updated and finalized.

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Table of Contents

• 1 Business Resumption Definition

• 2 Business Resumption Objective

• 3 Background

• 4 Scenario

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Table of Contents

• 5 Incident Notification, Response & Recovery

• 6 Business Resumption Plan – First 24 Hours

• 7 Business Resumption Plan – Day 2 & Beyond

• 8 Other Issues

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Table of Contents

• 9 Disclosure

• 10 Appendix A – Points of Contacts & Maps

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BUSINESS RESUMPTION

Objective:

Develop a workable operating plan of activities required to return the Otay Mesa Cargo

Port to normal operation after a severe emergency.

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BUSINESS RESUMPTION

• Scenario Evaluated:

• A HIGH magnitude earthquake with an epicenter near the port occurs at the beginning of a work day, causing severe damage to the port and to SR 905 and SR125, effectively isolating the port on the US side. There is similar damage on the Mexican side of the border.

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BUSINESS RESUMPTIONFirst 24 Hours

•Human Life and Safety

•Security of US and Mexican Customs Compounds

•Establish communications with agencies (Fire, Police, CHP, Cal Trans, Mexican Consulate etc.)

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BUSINESS RESUMPTIONFirst 24 Hours

•Determine damage and operational capability

•Establish muster zones for drivers and others in the compound

•Notifications to trade stakeholders

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BUSINESS RESUMPTIONSecond 24 Hours and Beyond

•Move and process trucks that are in the compound if possible

•Clear both US and Mexican Customs compounds

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BUSINESS RESUMPTIONSecond 24 Hours and Beyond

•Determine likely length of time that the port will be closed and communicate this information

•If the port will be shutdown for a long period, start set up for re-routing shipments for processing at Tecate and Calexico/Mexicali

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BUSINESS RESUMPTIONSecond 24 Hours and Beyond

•Relocate CBP and brokerage personnel to Calexico and ramp up that port for extended hour and/or 24 hour operation

•Determine priorities for movements in Tecate and Calexico

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C-TPAT/FAST&

Perishable

processing will be top priority

• C-TPAT will get front of line privileges

• May need to establish specific time for perishables crossing

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Reopening of Ports & Roads

• Bring Port Operations to full capacity on an incremental basis

• Determine what importations would begin to enter at Otay Mesa

• 48 Hour Notice when Otay Mesa will return to full operations

• If Partial Opening, Priority to C-TPAT, Perishables & Emergency Cargo

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Disclosure

• This Business Resumption Plan is strictly local in scope and designed for the Port of Otay Mesa (US/MX) and the Otay Mesa Trade Stakeholders to provide guidance in the event of a port shutdown for an extended period.

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NAME COMPANY

James Snider CBP- San Diego FOLarry Fanning CBP- Port of Otay MesaJeff Savage CBP- Port of San YsidroOmar Franco Mexican CustomsJose Luis Landeros Mexican CustomsTom Loftin SD Police DepartmentEverett Townsend CALTRANSRemedios Gomez Arnau Mexican ConsulateFernando Vargas Briones Mexican ConsulateLydia Antonio Mexican ConsulatePeter Marez FDAMark Saale FDAArthur Berlowitz USDACain Gaona USDALeslie Luke SD County- OESFrancisco Javier Reynoso Nuno Mexican ImmigrationGerardo Chavez Otay Brokers AssociationGuillermo Lizzaraga Otay Brokers AssociationRich Caldwell WMTADaniel Paz Consejo Agricola de BCJeff Sturch CA Trucking AssociationJoe Vega Independent CarrierRene Romero NCBFAA

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Questions

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