03 sumil business planning
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Simpl i fy and Ac c elerate yourPlanning & Budget ingProc ess throughSAP Bus iness Planning.
Sumil Vikamsey, ACA
EPM SpecialistBusiness Objects, an SAP company
Email: sumil.vikamsey@sap.com
Piyush Doshi FCA, ICWA
Managing ConsultantPricewaterhouseCoopers
Email: piyush.doshi@in.pwc.com
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AGENDA
Budget, Planning and Forecasting
BPC Strength
Budget process demo
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AGENDA
Budget, Planning and Forecasting
BPC Strength
Budget process demo
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BusinessProfitability
Management
Strategy Management
Financial Transact ions & Services
CoreTransact ionsAR, AP, etc
Standardisat ion,Harmonisat ion,
Consolidat ion(SHC)
SharedServices
Account ing, FastClose
Tax
Treasury
Real Estate
Financial Value Chain
GRC
Compl iance & A ud i t
AccessControl
RiskManagement
ProcessControl
ReliableClose
CSR
SAP Del iver ing a Coherent, Consistent , FPM
Suit e for t he CFO Off ice
BusinessPlanning
BI Platform
ERP
BI Plat form
Business
Planning
Business
Consolidation
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Budget ing/Planning
Traditionally done once a year
Many companies moving to a rolling monthly/quarterly forecast
Often begins with setting top level targets and pushing down
Top down process typically followed by intensive bottom up process at a fairly lowlevel of detail
Detailed Revenue/COS planning Detailed Headcount plan (employee level detail or higher)
Detailed Expense plan
Detailed Capital Expenditure plan
Balance Sheet/Cash Flow plan
Allocations/Corporate Adjustments Various Overhead Allocations
Adjustments to bring Bottom up plan in line with Top Down Targets
Consolidation/Reporting
Consolidate, eliminations, etc.
Distribute budget reporting package(s)
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Forecast ing
Typically summary level of information
Often includes extensive assumptions/driver based models
Most companies moving to a rolling 12, 18, or 24 month forecast
Frequently included as part of quarterly guidance provided to analysts
P&L Consolidated or divisional level of detail (not usually cost centers)
Largely handled by finance with less input from division managers
Balance Sheet
Derived from P&L using drivers/assumptions
Some lines may include complex assumptions/forecasting methodologies
Cash Flow
Derived from Balance Sheet & P&L using assumptions
Often the most important component of the forecast everything else done in support of theCash Flow
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Al ignment and Comm unicat ion o f Plans
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Spreadsheets Nightm are
Flexibility without control
Difficult to maintain
Budgeting nightmare
Longer budget cycle time
Versioning Problems
Security
Workflow
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Planning & Budget ing : Basic Expec t at ions
Automate budgeting & forecasting processes
Accurately consolidate information for reporting to HO
Proper workflow & security controls
Flexibility in company financial performance analysis
Instant & easy access to financial and planning data (Drill Downs / Drill
through)
Shorten the time to close and produce report
No personal spreadsheets
Streamline Audit and compliance issues.
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11 June 2008
The Per formanc e Management Chal lenge
Data source BPM ApplicationSuites/Modules
UserInterface
Planning
Process
Reporting
unstructured data
structured data
?
KM1
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Slide 10
KM1 put slide in corp template
cylinders need to me more distinctive, and more separated (done)
we want to convey chaos (things that our customers are dealing with)
rather than gray arrows, on click 1 representative from each cyl type l ines up underneath reporting, planning, process
red arrows need to build after the individ cyls line up under each module. make the build convey that it's a complex process
user interface (each section builds on click):
* make reporting icon a stack of papers, make
* planning a stack of paper that are charts and graphs,
* process use a green screen legacy app (black screen, lime green type on it fills the UI)
right picture should be an icon of a person looking confused. (keep the photograph for later use)
Kathleen McMahon, 12/Mar/07
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High-Level Archi t ec t ure
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AGENDA
Budget, Planning and Forecasting
SAP BPC Solution
Budget process demo
Piyush Doshi FCA, ICWAManaging ConsultantPricewaterhouseCoopers
Email: piyush.doshi@in.pwc.com
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Operatio
nalTasks
Business Processes
SAP Business Planning & Consol idat ion - A Uni f ied Approach to CPM
Planning
Bud
getin
g
Fore
castin
g
Financial
Close
Rep
ortin
g&
Measu
rement
Collection of Data
Communicate
Consolidation
Analysis &Reporting
ReportDistribution
SAP BP&C: 1 Product
Competition: 8-9 products
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BPC for Plann ing
SAP BPC 5.1 provide in a single tool a solution for all Budgeting processes.The Budget is organized by Business Process Flow, managing automaticallyBudget Version validation and approval as well as complex budget workflow
Keys Functionalities:
Automatic Budget Consolidation
HR Budgeting process COS Budgeting Process
OPEX and CAPEX Budgeting Process
Automatic Multi Currency Conversion
Top Down and Bottoms up Budget
Driver Based budget
Cash Flow Calculation
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K ey St rength of the Solut ion
Unification of all Budgeting ProcessHR, COGS, CAPEX, OPEX sharing all or subset of Master Data and
Data. One version of the truth across all budget process.
Excel Based and action pane
Ease of use, most powerful reporting and analysis capabilities,familiar environment. Very low cost of ownership
Business Process Flows to reinforce control, review andvalidation
Control and reinforce Budget process across all BU. Ensureconsistency of process everywhere in the group
Offline Capabilities
Ease of deployment and flexibility
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Office Integration
Action Panes
Contextual relevant
Across office and browsers
Unique in the market
TIAA-CREF, France Telecom, Curtiss Wright, AceInsurance
TIAA-CREF (US)Unified experience with familiar OFFICE interface
FranceTelecom (France)Drag&Drop and Office Integration; ZFP
Jefferies Group (US)expanded and fully unified interface with Officesignificantly simplifies internal and externalfinancial processes
Charter Macuser experience of the future
User Ex per ience: Mic rosof t Of f ic es
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User Ex per ience : Business Proces s Flow s
Prepackaged application functionality
to manage the performance of business
processes
Unique in the market
TIAA-CREF, NRG, Pyrotek
TIAA-CREF (US)simplify and unify budgeting andconsolidations process;
shift ownership: from 2 people to the financegroup and beyond
Ladbrokes (UK)easier to integrate, involve users, andleverage IT and processes across companynext generation functionality
NRG (US)we see BPFs as the way to standardize all
performance management processes on SAPBPC
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Budget ing Proc ess
ConsolidatedReview
Allocated Expense
PDF Publication
Product Profitability
Cashflow
HRBudgeting
DepartmentTransfer
Process &Approval
PromotionProcess
& Approval
Driver BasedAutomaticCalculation
SalaryBudgeting& Planning
Personnelexpense
Revenue&COS
Product LinesManagement
Driver BasedAutomaticCalculation
ExpensesBudgetDriver Based
AutomaticCalculation
Budget &Target
Budget VersionSetup
Multiple BudgetHierarchies
Driver&
Global assumptionSetup
Multiple Rates
Target Allocation
What-if Analysis
.
.
.
MultipleCalculation
Method
.
CAPEXOPEXDriver Based
AutomaticCalculation
Capex byAssets Class
.
Capex byProject
.
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DEMO
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LITA SCO Selec t s SAP BPC
The implementation process was incredibly quick, and theeasy-to use nature of the software meant our employees onlyrequired three days training.The implementation was so quick that during the samemonth the financial reporting component went live, we wereable to produce that month's financialreports using the new software. All in a fraction of the time itused to take.
Laurent CorbazHead of Financial Reporting & PlanningLITASCO
Company LITASCO (LUKOIL International Trading
and Supplky Company)
Location Geneva, Switzerland
Industry Oil
Products/Services traders of crude oil and refined petroleum
Revenue
Employees
Web Site www.litasco.com
SAP Solutions and Services SAP Business Planning & Consolidation
Challenges and Oppor tuni t ies
Needed insight into the vital reporting andanalysis of the organization
Needed forward-looking capability to shape
business success and insight to identify key
performers
Enterprise-wide, scalable solution that enhanced
the ability to easily manage operation and
financial requirements
Object ives
Cut reporting time Remove reliance on spreadsheets
Enhance ability to analyze KPIs
Easy integration with existing SAP systems
Highl ights Excellent training and ease of use
Streamlined successful implementation in 5-
months
Immediate access to reporting, GAAP
consolidation, KPI analysis and scorecarding
Why SAP BPC
Easily integrated with existing SAP systems Seamless budgetary reporting integration
Central data repository with real-time enterprisewide accessibility
Easy KPI analysis with scorecarding
Benef i t s
Greater 360 business insight across theenterprise
Compliance with GAAP consolidation regulations
Streamlined three month consolidation processinto one week
Predictive analytics for non-financial KPIs allowingthem to compare business targets
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L is tasco Cockp i t Managemen t
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Cock pi t Room
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Customers
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Thank You for Your T ime
Questions
Sumil Vikamsey Piyush Doshi
sumil.vikamsey@sap.com piyush.doshi@in.pwc.com
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