02 - project management

Project Management

Systems Analysis and Design – IFSY361

Summer School 2015

Reymon Rotikan

Outline

• What is Project Management

• Project Management Life Cycle

• The Systems Proposal

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Project Management

• Definition

The process of scoping, planning, staffing, organizing, directing, and

controlling the development of an acceptable system at a minimum cost

within a specified time frame (Whitten & Bentley, 2007).

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Project Management Activities

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1. Project Initiation

Problems in the organization

Opportunities for improvement

5Figure source: Kendall & Kendall. Systems Analysis and Design 8th Edition. 2011. prentice Hall

Project Management Activities (cont’d)

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2. Determining Feasibility

Figure source: Kendall & Kendall. Systems Analysis and Design 8th Edition. 2011. prentice Hall

Project Management Activities (cont’d)

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3. Ascertaining Hardware and Software Needs

Evaluating the ability of computer hardware and software to handle

workloads adequately.

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Figure source: Kendall & Kendall. Systems Analysis and Design 8th Edition. 2011. prentice Hall

Project Management Activities (cont’d)

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4. Identifying, Forecasting, and Comparing Costs and Benefits

Costs and benefits of the proposed computer system must always be

considered together, because they are interrelated and often interdependent.

Project Management Activities (cont’d)

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5. Activity Planning and Control

Planning: select a system analysis team, assign members of the team to

appropriate projects, estimate the time required to complete each task,

and schedule the project.

Control: using feedback to monitor the project, including comparing the

plan for the project with its actual evolution.

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Gantt Chart

PERT Chart

Project Management Life Cycle

12Figure Source:Whitten & Bentley. Systems Analysis and Design Methods 7th Edition. 2007. McGraw-Hill.

The Causes of Failed Projects

Failure to establish upper-management commitment to the project

Lack of organization’s commitment to the system development methodology

Taking shortcuts through or around the system development methodology

Poor expectations management

Scope creep

Feature creep

Premature commitment to a fixed budget and schedule

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The Causes of Failed Projects (cont’d)

Overoptimism

Inadequate people management skills

Failure to adapt to business change

Insufficient resources

Failure to “manage the plan”

Most project managers were not educated or trained

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Success IS Projects

The resulting information system is acceptable to the customer

The system is delivered “on time”

The system is delivered “within budget”

The system development process had a minimal impact on ongoing business

operations

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The Systems Proposal

Cover letter

Title page of project

Table of contents

Executive summary

Outline of systems study

Detailed results of the system study

Systems alternatives

Systems analyst’ recommendation

Proposal summary

Appendices

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Any questions?

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References

• Kendall, Kenneth E., Kendall, Julie E. Systems Analysis and Design 8th Edition.

2011. Prentice Hall.

• Whitten, Jeffrey L., Bentley, Lonnie D. Systems Analysis and Design Methods

7th Edition. 2007. McGraw-Hill.

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Assignment 01

• Task : Explain in details one type of Information System and

relate it to one of UNKLAB-IS students Mini-Thesis.

• Submission : Individual via Google Classroom

• File Type : Portable Data Format (.pdf)

2 pages at most.

• File Name : Full_Name.pdf

• Deadline : Thursday, June 25th 2015 @ 11.59 pm19

See u next class…

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