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Collections 2011 and Beyond-Requirements forAgency ConversionWhat Agencies Need to Know toConvert to New End State Systems
Financial Management ServiceU.S. Department of the Treasury
Presented by:
Collections 2011 and Beyond-Requirements forAgency Conversion
What Agencies Need to Know toConvert to New End State Systems
Financial Management ServiceU.S. Department of the Treasury
Welcome
1
Lisa Taylor
Acting Director, Agency Relationship Management Division
Collections 2011 and Beyond-Requirements forAgency Conversion
What Agencies Need to Know toConvert to New End State Systems
Financial Management ServiceU.S. Department of the Treasury
Collections and Cash Management Modernization
Gregory Till
Director,Modernization Planning Office
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
• CCMM is an initiative to simplify and modernize FMS’s and Treasury’s collections and cash management programs
• It began in 2006 and is expected to be complete by the end of 2012
Collections and Cash Management Modernization
(CCMM)
3
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
• Several programs have ongoing CCMM changes that will impact agencies
– Transaction Reporting System (TRS)
– Over the Counter Channel Application (OTCnet)
– Pay.gov
– Credit Gateway
– Treasury Collateral Management and Monitoring (TCMM) System
• The changes caused by TRS and OTCnet are the most significant for agencies
• In addition, CA$HLINK II is being decommissioned
• These changes are mentioned in a recent letter from the FMS Commissioner to agency CFOs (available at: fms.treas.gov/ccmm)
Collections and Cash Management Modernization (CCMM)
4
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Timeline of CCMM Changes
Transition TGAnet to OTCnet
Convert all over the counter deposits entered into CA$HLINK II to OTCnet
Transition PCC OTC to OTCnet
Enroll in TRS to view detailed and summarized collection data (replacing data provided through CA$HLINK II)
Complete all steps needed to break apart and decommission CA$HLINK II
Convert Fedwire and ACH credit electronic lockbox transactions to the Credit Gateway
Transition from TT&L Plus to TCMM
Convert ACH debit electronic lockbox transactions to Pay.gov
2011 2012
Collections and Cash Management Modernization (CCMM)
5
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
• An easier-to-understand mix of revenue collection programs
• Consolidation of transaction and deposit reporting in a centralized location
• Elimination of daily reconciliations to deposit reports (CA$HLINK II)
• Capturing of TAS/BETC information at the time of transaction
• Standardization of file format (XML) for transaction details
• Improved access to collateral data
• Better service in general
Agency Benefits— Collections and Cash Management Modernization (CCMM)
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Agency Preparation - Collections and Cash Management Modernization (CCMM)
• Convert to the end-state systems sooner rather than later
• Work with FMS to determine the Treasury Account Symbols (TASs), Business Event Type Codes (BETCs) and Classification Keys (C-Keys) that channel applications should capture when processing revenue collections
• Stop using paper SF 215 deposit tickets and start using OTCnet’s electronic deposit processes
• Re-program agency systems that receive automated files from CA$HLINK II (and ACH credit & Fedwire electronic lockboxes) to instead receive XML files from TRS
• Inform Fedwire and ACH credit electronic lockbox remitters of the need to use new routing numbers
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CAS* (Credit & Debit Card)
TT&L TIO Depositaries*
Debit Gateway (ACH Debit, Image Cash
Letter, & Converted
Check)
IRS Lockbox Network* / ECP
(Image Cash Letter)
PCC OTC
EFTPS (ACH Credit & Debit)
Pay.gov
Collection Channels, Settlement Processing & Transaction Reporting
Central Account Management & Bank
Management
CA$HLINK II
FRB CA$H-LINK
T r e a s u r y I n v e s t m e n t P r o g r a m ( T I P )
Investment Collateral Management
FPS
CASH TRACK
Phone
Internet
Bank
GLN* (Cash & Paper Check) /
ECP
February 1, 2011Greg Till—MPO
EDI* (ACH Credit)
Over-the-
Counter (OTC)
TRS
Collections & Cash Management Modernization: “As Is”
FRB TGA Network,* IRS TGA Network,* ITGA
Network,* SCCN*, TGA Network* (Cash (except
FRB TGA Network), Paper Check) / TGAnet
Electronic Lockboxes*
(ACH Credit & Debit, Fedwire)
Transaction Reporting &
Image Archiving
GWA (CAFÉ)
Notes
Not shown is CMIAS, a standalone system that handles Cash Management Improvement Act report information
* Indicates a service, meaning that it is not on the FMS system portfolio
† Indicates a Treasury system, meaning that it is not on the FMS system portfolio
Items in red will be eliminated; items in green are new
ASAP ITS.gov T-CORETRACS
TSS RSS†
TT&L Repo Depositaries*
SAM
TT&L Retainer & Investor
Depositaries / TT&L Plus
TT&L Plus
Image Archive
Credit Gateway
(ACH Credit & Fedwire)
Settlement Processing
SVCOther FMS Systems
Credit Gateway
(ACH Credit & Fedwire)
Card Gateway /
CAS (Credit & Debit Card)
Debit Gateway (ACH Debit, Image Cash
Letter, & Converted
Check)
Central Account
Management
TRS
Treasury Investor & TIO Depositaries /
Investment System†
Treasury Collateral
Management & Monitoring
System
Investment
TCMS
Collection Channels
TGA Network,* SCCN* / OTCnet(Cash, Paper Check)
GLN,* IRS Lockbox
Network,* / ECP
Pay.gov
February 1, 2011Greg Till—MPO
EFTPS
Bank Management
Service
Settlement Processing
Transaction Reporting &
Image Archiving
Internet
Bank
Over-the-Counter (OTC)
Image Archive
SAM CASH TRACK
Collateral & Bank
Management
Collections & Cash Management Modernization: “To Be”
Notes
Not shown is CMIAS, a standalone system that handles Cash Management Improvement Act report information
* Indicates a service, meaning that it will not be on the FMS system portfolio
† Indicates a Treasury system managed by Federal Finance, meaning that it will not be on the FMS system portfolio
Items in green will be new
GWA (CAFÉ)PIR
PhoneAMI & IAS*
Treasury Repo Depositaries /
Electronic Trading Platform*
SVC
Other FMS Systems
Collections 2011 and Beyond-Requirements forAgency Conversion
What Agencies Need to Know to Convert to New End State Systems
Financial Management ServiceU.S. Department of the Treasury
OTCnet
Reginald McKinney
Business Lead ,OTC Revenue Collection Division
10
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Over the Counter Channel Application (OTCnet)
OTCnet is a web-based system that enables federal agencies to integrate check conversion and deposit reporting activities, so that all check and cash deposits are handled by one web-based application.
OTCnet will improve over the counter collection by fully automating the collection, reconciliation, research, and reporting processes, in a single, secure web-based application.
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Financial Management ServiceU.S. Department of the Treasury
Benefits of OTCnetBenefits of OTCnetEasy to Use
Simple. A more user friendly, and easy to navigate system with a common look and feel and intuitive features
Convenient. One system to use for deposit processing Accessible. Access information and reports anytime, anywhere
One System Efficient. Use of Single Sign On—One secure username and password combination
to access OTCnet financial services, and other FMS systems Flexible. A new web-based application that can be accessed online and offline (Check
Capture activities only) More Control. Security Administrators from each agency will manage their users
centrally
Training and Fully Compliant Online Training. Integrated Web-based-Training (WBT) can be easily accessed by
agencies and financial institutions GWA Compliant. Accommodates deposit reporting and check capture "the GWA way”
(check capture will be in a future release) Secure. Compliant with FISMA , 508 regulations, and HSPD-12 and PIV standards
Easy to Use Simple. A more user friendly, and easy to navigate system with a common look and
feel and intuitive features Convenient. One system to use for deposit processing Accessible. Access information and reports anytime, anywhere
One System Efficient. Use of Single Sign On—One secure username and password combination
to access OTCnet financial services, and other FMS systems Flexible. A new web-based application that can be accessed online and offline (Check
Capture activities only) More Control. Security Administrators from each agency will manage their users
centrally
Training and Fully Compliant Online Training. Integrated Web-based-Training (WBT) can be easily accessed by
agencies and financial institutions GWA Compliant. Accommodates deposit reporting and check capture "the GWA way”
(check capture will be in a future release) Secure. Compliant with FISMA , 508 regulations, and HSPD-12 and PIV standards
Collections 2011 and Beyond-Requirements forAgency Conversion
12
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
• System Update
• March 2010 – December 2010- Completed three successful rounds of User Acceptance Testing with select agencies during development of OTCnet
• January 31, 2011 – Certification and Accreditation (C&A) completed for Release 1
• February 5, 2011 – OTCnet Release 1 into production, includes Deposit Processing and Online Check Capture
• February 6, 2011 - OTCnet Pilot period (small number of agencies will participate as early adopters)
OTCnet
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
OTCnet
Timeline of upcoming releases (release functionality)
Release
Functionality Est. Release Date
1.0 The initial release of the OTCnet application delivering all existing functionalities of PCC OTC and TGAnet applications. The main functionalities including TGAnet’s Deposit Reporting and an online version of PCC OTC for Check Capture.
February 5, 2011
1.2 Delivery of OTCnet client software that will allow users to perform check capture in offline mode. The client software will be certified and accredited and will support the processing of checks in environments where there is insufficient bandwidth, intermittent connectivity, or no communications. The model for offline check capture will be similar to the existing POS software (ie., install client software on the desktop, scan checks offline, and transmit batches over the internet when connectivity is available). Online batch upload service interface to allow agencies to scan checks in their own point of sale system and upload check transaction data in batches to the online OTCnet application for settlement.
June 2011
1.3 This release will provide the capability to report the check capture accounting data the GWA way. Check capture transactions will be reflected in TRS. Update for the online batch upload service interface specifications to include the check conversion accounting data.
Nov/Dec 2011
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
OTCnet
• Timeline for agency conversions• February 6, 2011 - OTCnet Pilot period (small number of agencies will
participate as early adopters for Deposit Reporting and Check Capture) • March 19, 2011 - TGAnet Full Conversion to OTCnet (all agencies and financial
institutions will be converted at one time)
• April 2011 - PCC OTC Conversion to OTCnet (Individual agency conversion occurs between April 2011 through 2012)
• April 2011- OTCnet Onboarding begins for New Agencies and expansions for existing agencies
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
OTCnet
• Requirements for Agency Conversions
Technical System Requirements• Web Browser: Internet Explorer 7.0 or 8.0.
• Operating system independent- compatible with Windows XP, Vista, and Windows 7
• Treasury Root Certificate: The Treasury Root Certificate must be installed in the “Trusted Root Certification Authorities“ certificate store on the “local machine” (all user profiles) for the workstation.
• Entrust Root Certificate: The Entrust (2048) Root Certificate must be installed in the “Trusted Root Certification Authorities“ certificate store on the “local machine” (all user profiles) for the workstation. This certificate is normally installed by default with Internet Explorer. If it has been removed, you will need to have your agency re-install the certificate.
• Internet Options Security Settings: “Use TLS 1.0” must be enabled in the advanced tab of Internet Options for all user profiles on the workstation.
• Ports: Router/Firewall Administrators must ensure and verify that outbound ACL (Access Control List) has complete https access on port 443.
• Workstation Memory: 1 GB physical memory is required; 2 GB is recommended.• Free Disk Space: 20 MB of free disk space is required.• Window Resolution: Windows Resolution should be 1024x768 or 800x600.
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
OTCnet
• Requirements for Agency Conversions
Additional System Requirements for OTCnet Check Capture functionality
• ActiveX must be enabled in browser – This must be enabled for all user profiles on the workstation that use OTCnet. It may be enabled by default.
• Scanner Drivers (.MSI installation file) - Scanner driver and firmware (provided in an .MSI installation file) must be installed on the workstation.
• Java Runtime Environment (JRE) 1.6.0_20 – The Java Runtime Environment 1.6.0_20 (Java SE 6 Update 20) must be installed and enabled on the workstation.
• Adobe Reader – Adobe Reader version 7.x or higher must be installed on the workstation to support the optional receipt printing functionality.
• OTCnet URLs Added to Trusted Sites Zone - OTCnet URLs must be assigned to the Trusted Sites zone for Windows Vista and Windows 7 for all user profiles on the workstation. Note that this requirement is not necessary for Windows XP workstations.
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
OTCnet-Check Processing Hardware Requirements• OTCnet will be compatible with the suite of scanners and keypads currently in
the field
- Supported Hardware for Windows XP, Windows 7, and Vista
- Scanners: RDM EC601x and EC7000i
Panini Myvision and visionX
- Keypads: Ingenico i3050 and eN-Crypt
• Supported Hardware for Windows XP (vendor has discontinued support for scanner in Windows 7 and Vista)
- Scanners: RDM EC5000i and EC6000i (non-Gen2)
FMS encourages agencies using the RDM EC5000i and early versions of theEC6000i to transition to the current EC7000i model
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Financial Management ServiceU.S. Department of the Treasury
OTCnetSpecial Instructions for Agency Conversions
Current TGAnet Agency to OTCnet Conversion Steps
Collections 2011 and Beyond-Requirements forAgency Conversion
TGAnet Agency Conversion Steps Process
Step 1 Validate that you can support technical system requirements immediately.
1. Work with IT area at your respective agency2. Report any issues or direct questions to Customer Service at
fms.otcchannel@citi.com or 1-866-945-7920
Step 2 Complete Web-based Training for all users between now and March 19, 2011.
1. Go to http://fms.treas.gov/otcnet/training/wbt/index.htm2. Direct users to complete all modules relevant to their user
role
TGAnet Conversion Occurs- March 19, 2011
Step 3 Validate migration of your historical data
1. Log in to OTCnet and validate your hierarchy and your data2. Report any discrepancies in your hierarchy or data to the
Deployment team or Customer Service at fms.otcchannel@citi.com or 1-866-945-7920
Step 4 Make First Deposit into OTCnet after March 19, 2011
1. Enter into OTCnet2. Navigate to OTCnet Deposit Processing module3. Make Deposit
TGAnet will be turned off after agency conversion
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
OTCnet
Special Instructions for Agency Conversions
PCC OTC to OTCnet Conversion Steps
Conversion Steps High-Level Summary
Continue to use PCC OTC until you have been contacted by the Conversion Team to schedule your migration
Step 1 Visit the OTCnet Website: Visit the OTCnet web page (Go To http://www.fms.treas.gov/otcnet/index.html and review documentation provided
Step 2 Review the System Requirement Document: Review the System Requirements document to ensure your workstation has the necessary system requirements
Your Conversion Specialist will contact your Agency to schedule your Conversion and will assist you in preparation for your Conversion
Step 3 Complete training prior to making your first deposit in OTCnet (Go To http://fms.treas.gov/otcnet/training/wbt/index.htm). Training must be completed by all OTCnet users.
PCC OTC Scheduled Agency Conversion Occurs
Step 4 Work with the conversion team to create user identities through ITIM to establish new user IDs and passwords
Step 5 Validate migration of your historical data1.Log in to OTCnet and validate your hierarchy and your data2.Report any discrepancies in your hierarchy or data to the Conversion team
Step 6 Make First Deposit into OTCnet
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
OTCnet
Special Instructions for CA$HLINK II Agency Onboarding
Non TGAnet Agency Onboarding Steps
Conversion Steps High-Level Summary
Recommend Agencies perform steps 1- 3 starting February 3, 2011
Step 1 Visit the OTCnet Website: Visit the OTCnet web page (Go to http://www.fms.treas.gov/otcnet/index.html and review documentation provided)
Step 2 Review the System Requirement Document: Review the System Requirements document to ensure your workstation has the necessary system requirements
Step 3 Contact FMS Deployment team: Email the deployment team at fms.otcdevelopment@citi.com and provide a point of contact for your agency. FMS will work with this point of contact through the onboarding process.
FMS will contact agencies directly in February to perform steps 4 - 8
Step 4 FMS will provide onboarding information: Agency is required to review onboarding notice and respond within 45 days to proposed onboarding schedule.
Step 5 Agency will complete OTCnet user provisioning and setup information: Complete OTCnet user provisioning and setup information and provide it to your FMS Deployment Specialist for validation.
Step 6 Agency will complete training for Deposit Reporting. Go to http://fms.treas.gov/otcnet/training/wbt/index.htm
Step 7 Setup FIs and Agencies: FIs and Agencies will begin setup in OTCnet Deposit Reporting.
Step 8 Use OTCnet: Begin preparing deposit tickets using OTCnet Deposit Reporting.
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
OTCnet
• Next Steps
- Contact FMS OTCnet representatives and inform FMS of the best contacts to communicate CCMM and transition planning information to. An executive contact, technical contact, and business/program contacts are needed.
- Pass on the OTCnet technical requirements contained in this presentation to your agency technical/IT support personnel.
- Agencies making TGA, International TGA, and Federal Reserve Bank TGA deposits must contact FMS OTCnet representatives as soon as possible to be informed of your projected conversion date and the requirements to do deposit reporting in OTCnet. Cashlink II is being decommissioned in December 2012 and there will be no exceptions.
- Take advantage of the OTCnet WBT and learn more about the fabulous new web-based OTCnet system.
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
OTCnet
• Contact Information
- OTCnet Website: www.fms.treas.gov/otcnet
- OTCnet FMS Representative: Angela D. Smith 202- 874-4080 Angela.smith@fms.treas.gov
- OTCnet Agency Adoption Team 703-377-5586 fms.otcdeployment@citi.com
- OTCnet Business Lead:Reginald McKinney 202-874-6893reginald.mckinney@fms.treas.gov
- OTCnet Project Manager:Bonnie Ray 202-874-2138bonnie.ray@fms.treas.gov
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Collections 2011 and Beyond-Requirements forAgency Conversion
What Agencies Need to Know to Convert to New End State Systems
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
Monica Shelton
Deputy Project Manager, TRS
24
Financial Management ServiceU.S. Department of the Treasury
Collections 2011 and Beyond-Requirements forAgency Conversion
Transaction Reporting System (TRS)
•Program/System Overview– As FMS’s collections transaction broker, data warehouse,
and reporting solution, TRS will benefit agencies by:• Providing a single touch-point for the exchange of all financial
transactions across all collections systems
• Offering a centralized repository containing detailed and summarized records of all revenue collections transactions processed by FMS systems
• Supporting the reporting of classification information for the Government-Wide Accounting (GWA) Modernization initiative
• Normalizing financial transaction reporting and standardize the availability of financial information across all settlement mechanisms and collections systems
25
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
Collections 2011 and Beyond-Requirements forAgency Conversion
•How TRS Benefits Enrolled Agencies– Agencies working to use TRS as their primary source of
collections information will have the opportunity to: • View detail transaction data (that is not available in CA$HLINK
II) and its associated voucher information in one location
• Gain a clear understanding of how TRS works prior to the CA$HLINK II decommission date
• Compare system usability and overall functionality
• Have sufficient lead time to implement data downloads and system to system interfaces before CA$HLINK II decommission date
• Provide feedback to the TRS Team. Numerous TRS enhancements and features are the direct result of feedback from agency users
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
• System Update (Status of Data Availability)Existing Q1 2011
Summary Detail
TGAnet PATAX-TIP Card Acquiring Service Credit Gateway* EFTPS Pay.gov ECP OTCnet Stored Value Card
Miscellaneous Cash
Q4 2011 2012 Calendar Year Target: TRS Available Data
Q2 2011 Q3 2011
*Includes Fedwire and ACH credit transactions and replaces the Fedwire Deposit System (FDS) and Remittance Express (REX) programs
Transaction Reporting System (TRS) We Are Here
Note: Plan dates are current targets as of 1/21/2011 and subject to change
27
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
• System Update (Timeline of Software Release Projects)Calendar Year Target:
Agency Reporting
Iteration 1
Framework
Iteration 2
Iteration 3
Agency XML
Iteration 3
Agency Reporting
Q4 2010 Q1 2011 Q2 2011Q2 2009 Q3 2009 Q4 2009 Q1 2010 Q2 2010 Q3 2010
Note: Plan dates are current targets as of 1/21/2011 and subject to change
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
• System Update (Current Functionality)
– TRS provides agency access to information in the following ways: Standard Reports and System to System XML Files
• TRS Standard Reports - Formatted subset of data, predetermined by the report
Accessed online and may be downloaded into PDF, Excel and CSV formats
Agency Requirements– TRS supports the two most recent versions of Internet
Explorer currently versions 7 and 8
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
• System Update (Current Functionality, continued)
– Available Transaction Reports• Voucher / Voucher Detail• Financial Transaction Summary / Detail• Fedwire Message Summary / Detail• Plastic Card Summary / Detail• ACH Summary / Detail• GWA Entries
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
• System Update (Current Functionality, continued)
– TRS XML Extract Files - Scheduled extract of collections data viewable online or for system-to-system interface
• Created in the FMS XML Schema format TRS XML Extract Files Specification
http://www.fms.treas.gov/trs/documents/xml_spec.pdf FMS XML Schema
http://fms.treas.gov/eda/xml• Agency Requirement
TRS standard for system-to-system interface is VPN over the Internet using Connect:Direct
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
• System Update (Current Functionality, continued)
– TRS XML Extract Data• Summary Only –Voucher-level information• Detail Only – Individual collection transaction-level information
(credit card transactions, wires, ACH transactions)• Summary and Detail – Voucher-level information along with any
associated detail transactions
32
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
• System Update (Upcoming Functionality with ARI3)– Report updates to introduce optional prompts and
scheduling– Creation of downloadable reports for the following:
• Voucher Detail
• Financial Transaction Detail
• Fedwire Message Detail
– Updates to the existing User Profile Summary Report to assist Security Users
– Updates to the existing Voucher Report to view preliminary vouchers
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Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
•Timeline for Agency Enrollment (High-Level)– As of January 21, 2011
– Target: 173 Agencies
34
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
•Timeline for Agency Enrollment (Impact to Processes)
Phase Time FrameImpact to Existing
ProcessesDetails
Short to Medium
Term
Now through approximately
Q3 2012
Minimal
**
Granted access to TRS, but continue to use CA$HLINK II & other collection sources for day-to-day operations
Opportunity to compare TRS and CA$HLINK II functionality
Develop procedures and modify file interfaces, if necessary, to use TRS in place of CA$HLINK II
LongTerm
Beginning Mid-2012
Minimal to Significant
**
CA$HLINK II is decommissioned (Q4 2012) TRS is the primary system for Federal
collections reporting Direct data feeds from collection channels may
be turned off
** Depending on the agency and the time of enrollment in TRS. Earlier enrollment allows agencies more time to address impacts.
35
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
•Timeline for Agency Enrollment (Scheduling Criteria)
Wave 1(Completed)
Wave 2(Now – Q2 2011)
Wave 3(Now – Q1 2012)
Data available in TRS
Needed real-time same-day Fedwire messages
Needed future-dated ACH items
Data available in TRS Initial TRS Pilots Agencies which have
requested to enroll in TRS
Active in TRS feedback activities
Attended “Intro to TRS” session
Agencies with all collections reported through TRS
Agencies with ONLY over-the-counter collections
Remaining agencies
36
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
•Agency Preparation– Visit the TRS website (http://fms.treas.gov/trs/index.html) and
utilize a comprehensive set of resources: • Overview information about TRS• Information about preparing for TRS and enrollment• Time frames for data availability in TRS• Sign up for updates for TRS• And much more
– Enroll in TRS• TRS Agency Enrollment Team works with Agency• Agency and FMS review and approve TRS Enrollment
Configuration Summary• TRS Team creates access group and user profiles and emails User
IDs and Passwords to Agency users • Users access TRS and web-based training
37
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
• Next Steps (TRS Team)– Continue enrolling Agencies in TRS– Implement Pay.gov and ECP FRB Deposit Reporting and
Agency Reporting Iteration 3 (ARI3)– Interface with OTCnet – Continue interaction with agencies through outreach efforts
• Conduct new “Introduction to TRS” webinars
• Continue conference participation
• Conduct ARI3 functionality webinars
• Encourage enrolled agencies to maximize TRS usage and participate in feedback activities
38
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
•Next Steps (Agencies)– Assess what internal preparations your agency will need to
make to support a smooth transition to TRS• Policies/ processes that may be impacted• Work redesign activities • Reports and data downloads that your agency may need to modify
or develop• Budget modifications for system-to-system interface needs
39
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
Collections 2011 and Beyond-Requirements forAgency Conversion
• Next Steps (Agencies, continued) – Work with FMS to enroll in new Treasury collections systems– Develop procedures and modify file interfaces, if necessary,
to use TRS in place of CA$HLINK II– Increase your reliance on TRS for deposit reporting– Ensure staff is familiar with how TRS fits into your agency’s
financial management processes– Submit the TRS Request Form if interested in a system-to-
system interface (once enrolled)– Sign up for TRS Website updates to stay informed
40
Collections 2011 and Beyond-Requirements forAgency Conversion
Financial Management ServiceU.S. Department of the Treasury
Transaction Reporting System (TRS)
• Contact Information
– TRS Website:
http://fms.treas.gov/trs
– TRS Agency Outreach Team:
301-699-6814
TRSAgencyOutreach@pnc.com
– TRS Call Center
1-800-346-5465 or 301-887-6600
trs@pnc.com
– TRS Deputy Project Manager:
Monica Shelton 202-874-1346
monica.shelton@fms.treas.gov
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For additional information, visit ww.fms.treas.gov/ccmm or email ccmm@fms.treas.gov
Questions?
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