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© Boardworks Ltd 20101 of 15
Word Processing
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Teacher’s notes included in the Notes Page
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Icons key: For more detailed instructions, see the Getting Started presentation
Functional Skills check
Student task accompanies this slide Printable activity
This lesson will cover:
The basic tools that can be used to format Word documents.
How to control and alter the appearance of paragraphs.
The main features of page layout.
How to use mail merge.
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Introduction
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Formatting text
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Features of text
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Text boxes and page breaks
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Formatting paragraphs
Word processing software allows you to control many different aspects of your paragraphs, including:
Many of these features are accessed via the Format menu. They can make your document look more attractive, and help to present your information clearly.
paragraph spacingline spacingalignmentparagraph borders and shadingbullets and numberingindents and tabs.
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Alignment
Which type do you think is most commonly used?
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Layout
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Label the document
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Useful tools
You should check all documents using the spelling and grammar checker. The icon for this can be found on the standard toolbar.
Grammatical mistakes are highlighted in green.Spelling mistakes are highlighted in red.
You can also use the Word Count, found on the Tools menu, to check how many words are in your document.
You should also proof-read documents, as the spellchecker is not foolproof. Make sure that the dictionary language is set to UK English, as Word has US English as a default setting.
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Mail Merge
Mail Merge can also be used to create labels, directories and e-mail messages.
What is Mail Merge?
Word imports data from your database or spreadsheet into the places where you require it to go. It makes addressing letters and envelopes a simple task.
Mail merge is the process by which information (e.g. addresses and names) from a database or list is inserted into a standard document or letter to produce multiple personalized copies.
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Using Mail Merge
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Recap
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Summary quiz
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