amendment form – case # 18 - london, · pdf filenecessary functional needs of the...

STRATEGIC AREA OF FOCUS: STRENGTHENING OUR COMMUNITY INITIATIVE: ONTARIO WORKS DESK-SIDE SERVICE DELIVERY MODEL - REVISION TO CAPITAL

PROJECT FOR SERVICE IMPROVEMENT SERVICE(S): SOCIAL & HEALTH SERVICES

SERVICE LEAD(S): SANDRA DATARS BERE, MANAGING DIRECTOR, HOUSING, SOCIAL SERVICES AND

DEARNESS HOME

Budget Amendment Tax Levy Impact ($000’s) 2016 2017 2018 2019 2016-2019

TOTAL Expenditure Inc/(Dec) $0 $250 $0 $0 $250 Revenue (Inc)/Dec1 $0 ($250) $0 $0 ($250) Net Requested Tax Levy (Cumulative) $0 $0 $0 $0 $0

Net Incremental Tax Levy $0 $0 $0 $0 $0 Annual Tax Levy Impact % 2 0.0% 0.0% 0.0% 0.0%

Note 1: Funded from Social Services Reserve Fund (non-tax supported). Note 2: The tax levy impact is calculated using the approved 2016-2019 budget.

AMENDMENT FORM – CASE # 18

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AMENDMENT: REVISION TO CAPITAL PROJECT FOR OW DESK-SIDE SERVICE DELIVERY MODEL (SERVICE IMPROVEMENT) Capital Budget Table ($000’s)

RC2650 OW Decentralization Expenditure

2016 2017 2018 2019 2020-2026 2026

Approved Budget 0 1,260 Cumulative Amendment 250

Revised Budget 1,510

Source of Financing Approved Budget 0 (1,260)

Am

endm

ents

Capital Levy (CL) Debenture (D)

Reserve Fund (RF) Other (O)

Non-tax Supported (NTS) * (250) Revised Budget (1,510)

*Funded from Social Services Reserve Fund (non-tax supported)

What is the reason(s) for the budget amendment(s)? Through the Ontario Works Decentralization initiative, Council has approved a service delivery model comprised of six (6) office locations throughout the City of London. Sites at Northland Mall, South London Community Centre, Westmount Shopping Centre and Glen Cairn Community Resource Centre are currently operational. The Core location at Citi Plaza is currently undergoing leasehold improvements to ready the space for use, and is anticipated to be operational by April 2017. Lease arrangements for the East location are currently being finalized, and this location is also expected to be operational by April 2017. Council-approved capital and operating budgets are in place to fund the costs of renovations to these facilities, as well as the ongoing annual lease costs associated with these locations. One of the guiding principles of Ontario Works Decentralization is a client-centred approach in that a decentralized structure will offer services in a client-focused, family-friendly, safe and comfortable environment where clients can access services with anonymity. As part of the decentralization to six office locations, the Ontario Works team is implementing “desk-side” service delivery. Under this model, caseworkers meet with their clients at their desks, rather than in separate interview rooms. The desk-side approach enables a more personal, client-focused approach to the provision

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of service. This model has been implemented successfully at the Northland Mall, South London Community Centre, Westmount Shopping Centre and Glen Cairn Community Resource Centre locations, and the intention is to implement the model at the new Core and East locations as well. To the extent possible, existing furniture and equipment will be re-used at the Core and East locations. However, to implement desk-side service delivery, the purchase of some new equipment is anticipated (e.g. partitions, workspaces, etc.). This new equipment is required to provide the necessary functional needs of the desk-side service provision model, but also to ensure appropriate safety measures are in place to protect staff and clients. An additional $250,000 beyond what is currently available in approved budgets is anticipated to be required in order to implement desk-side service delivery at the Core and East locations. At the time of the submission of the 2016-19 Multi-Year Budget, plans with respect to the Core and East locations had not been determined. As a result, additional funds were not included in the capital budget submission, although additional funds were tentatively earmarked within the Social Services Reserve Fund to address the anticipated additional funding that would be required. It is now known that these funds will be required in 2017 for the costs associated with operationalizing the new Core and East locations. This amendment reflects a $250,000 increase to the RC2650 capital project, with 100% of the additional funding coming from the Social Services Reserve Fund, which is non-tax supported. There is no tax levy impact associated with this amendment. Any unused funds will be returned to the Social Services Reserve Fund. Administration will also request Ontario Works Cost of Administration subsidy for eligible costs incurred under this project in order to minimize the draw from the Social Services Reserve Fund.

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STRATEGIC AREA OF FOCUS: BUILDING A SUSTAINABLE CITY INITIATIVE: FACILITY ENERGY MANAGEMENT - FUND INNOVATIVE WAYS TO ADAPT TO CLIMATE

CHANGE SERVICE(S): FACILITIES SERVICE LEAD(S): TIM WELLHAUSER, DIVISION MANAGER - FACILITIES


TOTAL Expenditure Inc/(Dec) $0 $400 $400 $200 $1,000 Revenue (Inc)/Dec1 $0 ($400) ($400) ($200) ($1,000) Net Requested Tax Levy (Cumulative) $0 $0 $0 $0 $0

Net Incremental Tax Levy $0 $0 $0 $0 $0 Annual Tax Levy Impact % 2 0.0% 0.0% 0.0% 0.0%

Note 1: Funded by Energy Management Reserve Fund. Note 2: The tax levy impact is calculated using the approved 2016-2019 budget.


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AMENDMENT 1: INCREASE TO THE FACILITY ENERGY MANAGEMENT CAPITAL PROJECT FOR THE ADDITION OF A ROOFTOP SOLAR PHOTOVOLTAIC SYSTEM - NEW EAST LIONS MULTI-PURPOSE COMMUNITY CENTRE PROJECT, AND RELAMPING OF ARENA LIGHTING SYSTEMS. Capital Budget Table ($000’s)

TS621717 Facility Energy Management Expenditure

2016 2017 2018 2019 2020-2026 2026 Approved Budget 500 500 500 500 3,000 0

Cumulative Amendment 400 400 200 0 500 Revised Budget 900 900 700 3,000 500

Source of Financing Approved Budget (500) (500) (500) (500) (3,000) (500)

Am

endm

ents

Capital Levy (CL) Debenture (D)

Reserve Fund (RF) (400) (400) (200) Other (O)

Non-tax Supported (NTS)

Revised Budget (900) (900) (700) (3,000) (500)

*Funded by Energy Management Reserve Fund Key Performance Indicator(s) Table

Metrics (Cumulative Changes) 2016 2017 2018 2019

Reduction in hydro carbons going into the air * * * * Reduction of arena lighting energy usage per location 55% 55% 55%

*Until the system is designed numbers are unknown for the measures

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What is the reason(s) for the budget amendment(s)? East Community Centre – Rooftop Solar Photovoltaic (PV) System The original budget did not include this particular energy measure because at the time a budget was being developed a site had not been selected. Given the orientation and location of the site, it becomes a good candidate for a Rooftop Solar PV system.

High Efficiency – rather than source all of its electrical needs from the electrical grid, the use of a Rooftop Solar PV system to convert sunlight into useable electricity at point-of-use reduces burden on the electrical grid and offsets the use of electricity generated remotely which is subject to grid and line losses.

GHG Emissions – the electricity generated by a Solar PV System is greenhouse gas emission free Site Suitability – The 45,000+ square meter park on which this facility is located provides reasonably obstruction free opportunity to

employ a Rooftop Solar PV System. Strategic Plan – Building a Sustainable City; implementing innovative ways to conserve energy is an element of City’s 2015-2019 Strategic

Plan. The beneficial characteristics of Solar PV technology are recognized in the recently issued Ontario’s Five Year Climate Change Action Plan 2016 – 2020 which encourages the use of such systems in support of the Province’s greenhouse gas emission reduction goals.

Relamping Arena Lighting Systems To take advantage of existing Energy Rebate programs that renew on a yearly basis. Arena lighting systems require a relamping due to age.

There will be greater financial and resource benefit to retrofit equipment in terms of operational savings, energy savings, and claiming incentives while they are available.

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STRATEGIC AREA OF FOCUS: STRENGTHENING OUR COMMUNITY

BUILDING A SUSTAINABLE CITY

INITIATIVE: OTHER SERVICE IMPROVEMENT AMENDMENTS: GLEN CAIRN, SILVERWOODS AND FARQUHARSON ARENAS DECOMMISSIONING RELOCATION OF EXISTING RESOURCES TO NEW FIRE STATION 16 TRANSPORTATION – WESTERN RD & PHILIP AZIZ DEFERRED

SERVICE(S): PARKS, RECREATION & NEIGHBOURHOOD SERVICES FIRE SERVICES

TRANSPORTATION SERVICES

SERVICE LEAD(S): BILL COXHEAD, MANAGING DIRECTOR, PARKS & RECREATION, LYNNE LIVINGSTONE, MANAGING DIRECTOR, NEIGHBOURHOOD, CHILDREN & FIRE SERVICES

EDWARD SOLDO, DIRECTOR, ROADS & TRANSPORTATION


TOTAL Expenditure Inc/(Dec) $0 ($6,000) $5,880 ($1,535) ($1,655) Revenue (Inc)/Dec $0 $6,000 ($5,880) $1,535 $1,655 Net Requested Tax Levy (Cumulative) $0 $0 $0 $0 $0

Net Incremental Tax Levy $0 $0 $0 $0 $0 Annual Tax Levy Impact %1 0.0% 0.0% 0.0% 0.0%

Note 1: The tax levy impact is calculated using the approved 2016-2019 budget.


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AMENDMENT 1: REVISION TO GLEN CAIRN ARENA DECOMMISSIONING CAPITAL PROJECT

Capital Budget Table ($000’s)

RC2608 Glen Cairn Decommissioning Expenditure

2016 2017 2018 2019 2020-2026 2026 Approved Budget 650 1,350

Cumulative Amendment 20 (1,350) Revised Budget 670 0

Source of Financing Approved Budget (650) (1,350)

Am

endm

ents

Capital Levy (CL) Debenture (D) (20) 1,350


Non-tax Supported (NTS)* Revised Budget (670) 0

What is the reason(s) for the budget amendment(s)? Recent tender closings for facilities projects have been higher than anticipated. A 3% increase was added to the construction costs component of this capital project in 2018 to more accurately reflect current pricing trends. Administration will continue to monitor construction pricing trends and will bring forward further adjustments to the budget if necessary prior to the completion of this work.

The funding previously included in 2025 to repurpose Glen Cairn Arena has been removed. The current plan is to demolish the arena and retain only the swimming pool components of the facility, eliminating the need for the funding budgeted in 2025. The future of the pool component of the facility will be the subject of a future community consultation.

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AMENDMENT 2: REVISION TO SILVERWOODS ARENA DECOMMISSIONING CAPITAL PROJECT Capital Budget Table ($000’s)

RC2612 Silverwoods Decommissioning Expenditure

2016 2017 2018 2019 2020-2025 2026


Revised Budget 125 2,060


Am

endm

ents

Capital Levy (CL) (60) Debenture (D)


Non-tax Supported (NTS)* Revised Budget (125) (2,060)


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AMENDMENT 3: REVISION TO FARQUHARSON ARENA DECOMMISSIONING CAPITAL PROJECT Capital Budget Table ($000’s)

RC2602 Farquharson Decommissioning Expenditure

2016 2017 2018 2019 2020-2025 2026




Am

endm

ents

Capital Levy (CL) (60) Debenture (D)


Non-tax Supported (NTS) Revised Budget (125) (2,060)


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AMENDMENT 4: DEFERRAL OF RELOCATION OF EXISTING RESOURCES TO NEW FIRE STATION 16 Capital Budget Table ($000’s)

PP1090 Relocation of Existing Resources to New Fire Station No. 16

Expenditure 2016 2017 2018 2019 2020-2025 2026

Approved Budget 700 1,985 0 Cumulative Amendment (200) (1,535) 3,102

Revised Budget 500 450 3,102

Source of Financing Approved Budget (700) (1,985) 0

Am

endm

ents

Capital Levy (CL) 200 1,535 Debenture (D) (3,102)


Non-tax Supported (NTS) Revised Budget (500) (450) (3,102)

What is the reason(s) for the budget amendment(s)? This project is to construct a fire station in the Wharncliffe area south of Springbank toward Commissioners Rd. W. while moving the Engine at Station 1 to this new location in order to address a service gap. The London Fire Department continues to review and assess the need for this station move and at this time has deferred the project from 2019 to 2020. Construction costs were increased to $325/sq. ft. based on the recently closed tender for new Fire Station #11. The current $325/sq. ft. cost was also escalated by 6% per year for future years based on recent trends in facilities projects in London and similar trends from other Fire Services in Southern Ontario. Civic Administration and the London Fire Department will continue to monitor trends in construction pricing for new fire facilities and will adjust as necessary in future years.

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AMENDMENT 5: WESTERN RD & PHILIP AZIZ DEFERRED Capital Budget Table ($000’s)

TS1136 Western Rd & Philip Aziz Ave Improvements Huron College to Platt’s Lane

Expenditure 2016 2017 2018 2019 2020-2025 2026

Approved Budget 2,325 6,650 0 Cumulative Amendment (6,000) 6,000


Approved Budget (2,325) (6,650)

Am

endm

ents

Capital Levy (CL) Debenture (D) 6,000 (6,000)


Non-tax Supported (NTS)

Revised Budget (650) (6,000)

What is the reason(s) for the budget amendment(s)? Project construction deferral due to coordination with Shift Rapid Transit Environmental Assessment (EA) process and the identified routing in the area of Western University.

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