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ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR BOARD MEETING

March 6, 2018

Official Agenda

7:00 PM

1. Call Meeting to Order and Establish Quorum

2. Invocation & Pledge of Allegiance

3. Introduction of Greeters 3

4. Student and Faculty Commendations 5

5. Presentation

A. Alvin Retired Teachers Association 8

6. Open Forum - Information Only

7. Consent Agenda - Action Items

A. Request to Consider Award of Contracted Services RFP 9

B. Request to Consider Approval of General Operating Expenses RFP 14

C. Request to Consider Approval of Core Instructional RFP 24

D. Request to Consider Approval of Fencing RFP 28

E. Request to Consider Approval for the Dedication of Electrical Service Easement to Texas New

Mexico Power for the Performing Arts Center at Alvin High School

30

F. Request to Consider Approval of Audit Services for the Fiscal Year Ending 2018 32

G. Request to Consider Approval of TASB Policy Update 109 46

H. Request to Consider Approval of Board Minutes 47

8. Request to Consider Approval of Equipment Purchase for ASSETS Kitchen Renovation at

CTE Annex Using Buy Board - Business Action Item

53

9. Request to Consider Approval of Board Authorizing Alvin ISD to Participate in the Texas

Public Energy Alliance (TPEA) - Business Action Item

55

10. Request to Consider Approval of the Competitive Sealed Proposal (CSP) Contract Delivery

Method as the Method of Choice for New Construction and Major Renovation Projects -

Business Action Item

57

11. Request to Consider Approval of the 2018-2020 Prevailing Wage Rates - Business Action Item 59

12. Request to Consider Approval of Employment of Personnel - Personnel Action Item 62

13. Request to Consider Approval of Classroom Teaching Units for 2018-2019 School Year -

Personnel Action Item

63

14. Request to Consider Approval of Renewal / Extensions of Administrator / Principal /

Assistant Principal Contracts - Personnel Action Item

65

15. Request to Consider Approval of Administrative Appointments - Personnel Action Item

A. Assistant Athletic Director / Head Football Coach Alvin High School 66

B. Assistant Athletic Director / Head Football Coach Manvel High School 67

C. Associate Principal / Manvel High School 68

16. Superintendent's Report

17. Future Agenda Items

18. Closed Executive Session

A. 551.072 Discuss purchase, exchange lease or value of real property

19. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a

closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or

session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be

held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the

meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following

sections and purposes:

Texas Government Code Section:

551.071 Private consultation with the board’s attorney.

551.072 Discussing purchase, exchange, lease, or value of real property.

551.073 Discussing negotiated contracts for prospective gifts or donations.

551.074 Discussing personnel or to hear complaints against personnel.

551.075 To confer with employees of the school district to receive information or to ask

questions.

551.076 Considering the deployment, specific occasions for, or implementation of, security

personnel or devices.

551.082 Considering the discipline of a public school child, or complaint or charge against

personnel.

551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will

instruct its representatives to follow, in consultation with representatives of employee

groups.

551.084 Excluding witnesses from a hearing.

Should any final action, final decision, or final vote be required in the opinion of the School Board with

regard to any matter considered in such closed or executive meeting or session, then the final action, final decision,

or final vote shall be either:

(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or

(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall

determine.

Alvin Independent School District

March 6, 2018

To AISD Board of Trustees

Agendum

Greeters

Category Greeters

Resource Personnel Dr. Buck Gilcrease, Superintendent

Daniel Combs, Communications

Attachments None

Rationale March has been designated as National Youth Art Month since

1961. The purpose of Youth Art Month is to spotlight the importance of creative and innovative education of today’s

youth, in and through the arts. In Alvin ISD, we have a history

and reputation of offering rich fine arts programs thanks to our core belief in educating the whole child. Students in Alvin ISD

are better prepared as 21st century learners because of their

diverse experiences in quality fine arts programs throughout our district. On behalf of the greater learning community, the Alvin

ISD Visual Arts programs would like to thank the School Board

for your passionate support of the fine arts experiences we offer.

We know that you are committed to excellence in staffing, facility and resources, which are critical to thriving fine arts

programs. Under the direction of Lisa Savage, Assistant Director

of Fine Arts and facilitated by lead elementary art teacher, Jenny Koch, we have some students here to present each of you

with a calendar spanning through to the end of the 2018-19

school year which is populated with artwork from every campus in our district. In addition, photography students at all three

high schools and ASSETS, have gifted you a framed piece of

their artwork for you to enjoy as a reminder of your dedication

to their programs. Lane Roberts - Shirley Dill Brothers

Landyn Roberts - Shirley Dill Brothers

Emma Nguyen - Alvin Junior High School Adelie Williams - Alvin Junior High School

Cara Smith - Alvin High School

Mackenzie Bellew - Alvin High SChool Cynthia Olalde - Alvin High School

Elizabeth Pfister - Alvin Primary

Kennedy Pfister - Alvin Primary

Budget Implications

None

3

Recommendation or

Proposed Motion

None

4

Alvin Independent School District March 6, 2018


Agendum

Student & Faculty Commendation

Category Recognition

Resource Personnel Dr. Buck Gilcrease, Superintendent Dr. Daniel Combs, Communications

Attachments None

Rationale

Student Commendations All State Choir

On Saturday, January 13th, selected Alvin ISD High School Choir students auditioned to be members of the Texas Music

Educators Association All State Choir. 4 students earned the

honor of being named a Texas All State musician. The All State Choir students performed at the Texas Music Educators

Association convention in San Antonio, Texas on Saturday,

February 17th.

All State Choir:

Noah Bartley - 12th Grade - Alvin High School

Glydel Obate - 12th Grade - Shadow Creek High School

Leon Fleming - 9th Grade - Shadow Creek High School Emilio Vasquez - 10th Grade - Shadow Creek High School

Next month, we will have the opportunity to welcome our

students that received the honor in band.

Passmore Percussion

Passmore percussion is a group of 4th and 5th grade students,

under the direction of Lauren Summa, who were invited to perform at the Texas Music Educators Association convention

in San Antonio.

Matthew Batty

Ezra Bautista Drew Bingham

Bianca Cervantez

Stephanie Cruz Arianna Cuellar

Lesly Doroteo

Elizabeth Frank

Bianca Gonzales Federico Gonzalez

Vicente Hernandez

5

April Ibarra

Camila Leon Caleb Martinez

Gavin Peters

Diane Peterson

Malarie Ramos Aryana Rodriguez

Annalise Salazar

Brendon Tate Bane Watson

Alvin High School State Academic Decathlon Eight students from Alvin High School went to State! They

competed in the Academic Decathlon Regional Competition

January 19-20. Competing in the Large School District

Division, they placed 29th in the state with a score of 41,470.8, and they earned a trip to the state competition in San Antonio,

February 23-25. The United States Academic Decathlon® is a

ten-event scholastic competition for teams of high school students. The theme for the 2017-18 year is Africa. The events

include an interview in front of judges, a written essay,

speeches, a written comprehensive exam in math, social science, economics, literature, art, music, and the Super Quiz.

Each high school enters a team of up to nine students who

represent different grade point divisions.

Erica Gonzalez - Team Captain, 11th Grade, AHS

Payton Neubauer, 10th Grade, AHS

Annabelle Blankley, 10th Grade, AHS Joseph Garza, 11th Grade, AHS

Jonathan Kingsley, 10th Grade, AHS

Amanda Fillips, 11th Grade, AHS

Jacob Garza, 11th Grade, AHS Atticus Simmons, 10th Grade, AHS

Alvin ISD District Spelling Bee Winner Congratulations to Pranav Chemudupaty of Nolan Ryan JH for

being the 2018 AISD District Spelling Bee Champion! He will

advance to compete at the Houston Public Media Spelling Bee on April 7.

6

Staff Commendations Alvin ISD Child Nutrition

The Alvin ISD Child Nutrition department received a certificate

of recognition from the Texas Department of Agriculture for their efforts to support Texas agriculture and ensure a healthier

future for the Lone Star State by serving more Texas products

in school meals during the 2017 Local Products Challenge.

District Goal(s) None

Budget Implications

None

Recommendation or

Proposed Motion

That a commendation be presented as listed above.

7


March 6, 2018


Agendum

Presentation

Category Presentation


Dr. Daniel Combs, Communications

Attachments None

Rationale Members of the Alvin Area Retired School Personnel

organization continue to be amazing partners with Alvin ISD and each of our campuses. Members of the organization took

on a significant project some months back and have been

diligently working to help honor the namesake of each Alvin ISD campus. Following their research and ongoing efforts, members

from Alvin Area Retired School Personnel are here this evening

to present the completion of their project to Alvin ISD and to the Alvin ISD Board of Trustees.

Budget Implications

None

Recommendation or

Proposed Motion

None

8



Agendum

Request for Award of 1803 Contracted Services RFP

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student Learning

Environment

Attachments

Memo from Mickie Dietrich, Director of Purchasing

Rationale

Twenty (20) proposals were received for service commodity

codes as classified under the Contractor Consultant Proposals (CCP) for a one year non-exclusive award with the

option to renew for an additional two years.

District Goal(s) Fiscal Responsibility

Budget Implications

None

Recommendation or

Proposed Motion

That Board approves the Contracted Services as presented.

9

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, Texas

ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich

Director of Purchasing

Jennifer Ortiz

Contract Specialist

February 23, 2018

TO: Patrick Miller

FROM: Mickie Dietrich, Jennifer Ortiz

RE: March 2018 Contract Submissions for the 2017 – 2018 School Year

Contractor Consultant Proposal (CCP)– #1803CS RFP

____________________________________________________________________________________________

Policies and procedures have been established to provide for any and all Service Contract Proposals to be extended

monthly for board award due to the total aggregates in any given category being over the $50,000 threshold pursuant

of 44.031 (a) and 44.031(f). These are October submissions for award by the board at the March board meeting.

All proposals and agreements were extended by fax, email and mailed to various vendors meeting the specified

commodity code qualifications identified per contracts. The proposals and agreements were also made available on

the Alvin ISD Website as well as staff were informed of the proposal process and encouraged to contact vendors.

We are requesting all proposals to be awarded as NON-EXCLUSIVE contracts as one by which multiple vendors

may be designated as suppliers for the items covered under the terms of the contract for the duration of said contract.

Contracted Consultant Proposal (CCP)– #1803CS RFP

Under the guidance 44.031(a) (2), these contracts will be for a one (1) year term beginning the date the RFP is

awarded by the board, with the option to renew for an additional two (2) years should all parties be in agreement for

a NON-EXCLUSIVE AWARD.

Contracted Service Providers will be used on an as needed basis throughout the District. The services and

commodity codes included in the CCP are listed below:

COMMODITY

CODE SUB-CATEGORY DESCRIPTION

A-050-00 Fine Arts – Misc. Fine Arts General Supplies/Equipment

A-052-55 Murals (Painting of Murals)

A-805-84 Athletic Trainer & Training

A-855-15 Costumes and Accessories to include Alterations

A-910-54 Painting, Maintenance and Repair Services including Caulking

A-915-71 Newspapers Publications Advertising, Provide Athletic

Reviews; Media Release

10



A-918-00 General Staff Development – Convocations

A-918-06 Consulting Service – Administrative, Board Training, Facilitate

Community Advisory Council, Bond Planning

A-918-19 Building Structures & Components Consulting Including Door

Hardware Specifications and Inspections

A-918-32 Consulting Services – Not Otherwise Classified

A-918-33 Consulting and Training for Student Cheer and Team Building

A-918-69 Insurance Consulting

A-918-93 Safety – Risk Management - Security (Security Audits) Safety

Consulting

A-918-94 Traffic Consulting – Design Service

A-920-00 Data Processing, Computer Programming and Software

Services

A-924-00 Computer Educational Training Services

A-924-10 Assemblies – Student Programs; Theatre Groups; Authors

Visits; Motivational Speaking; Student Training with Multi

Groups in one setting

A-924-15 Staff Development – Motivational Team Building / Leadership

A-924-16 Staff Development – Instructional Based Training/ Child Care

Training/

A-924-20 Instructional Training for Testing /PSAT/SAT/ACT

A-924-41 Classroom Instructional Training within a Single group, Video

Conference, Kickstart, Communities in Schools

A-925-37 Facility Design Services and Consulting – Food Service; Create

student engaging atmosphere; Color schemes; Create better

flow for students

A-939-00 Equipment Maintenance & Repair to Include Calibration

A-946-10 Accounting Services – Auditing, A/P Auditing

A-948-92 Vaccination Program Services

A-961-45 Inspection & Certification Services as per TDLR and TAS

standards; Conduct On Site Inspections

A-961-57 Music Production Services Accompanist; Video

Streaming/Taping; Writing of Music; Percussion Tech

A-961-62 Personnel Service to Include PEIMS/ HR Consulting/ Principal

Services

A-961-73 Theatrical Services – Video Taping, Audio Technicians and

Recording, Lighting - Video Tape Board Meetings, Provide

Streaming and Archives

A-961-75 Translation Services

A-962-00 Student Incentives – Rock Walls, Bouncy House, Mechanical

Bull; Giant Games etc

A-962-02 Photography Services

A-962-05 Disc Jockeys and Emcees

A-962-58 Professional Services – Not Otherwise Classified including

Clinicians, Private Music Lessons, Clinic Choir; Consult with

Directors; Catalog & Organize & Pack Music, supplies and

11



choir items so that class can be ready for fall

A-962-63 Piano Tuning

A-962-66 Misc. Services Not Otherwise Classified – Science Waste

Disposal; Bio-Hazard Service; Purification Services; Stericycle

A-962-98 Choreography Band/Drill/Color Guard, Music Marching Band

Visual Design

A-962-99 Professional Services Judges – Auditions, Art Shows,

Cheerleading, UIL, Sight Reading, Science Projects

Under the CCP process, we are requesting award for twenty (20) qualified responding vendors for services outlined

under the following commodity codes:

COMPANY NAME CATEGORY COMMODITY CODE

SUB-CATEGORY

DESCRIPTION

Christi Adams Fine Arts A-961-57 Accompanist

Robert Carlin Fine Arts A-962-58 Clinician

Molly Casillas Fine Arts A-962-58; A-962-98 Clinician; Choreography

College Entrance Examination

Board trade name The College

Board

Staff

Development;

Consulting A-924-16; A-918-32

Staff Development;

Consulting

Giselle Day Judging A-962-99 Cheerleading

Bradley Kerr Green Fine Arts A-962-58 Music Arrangements

Sydnie Gutierrez Judging A-962-99 Cheer Leading

Prentice James dba ImageHouse Photography A-962-02 Photography

Gordon Janda Fine Arts A-962-58 Clinician

KAMICO Instructional Media

Inc

Staff

Development A-924-16; A-924-20 Staff Development

Ulrich Kleinschmidt

Instructional

Training A-924-20 Instructional Training

Solange Mainer Fine Arts A-962-58 Vocal Instruction

McTighe & Associates LLCP

Staff

Development A-924-16 Staff Development

Samuel Munoz Disc Jockey A-962-05 Disc Jockey

Joan Nassiri Fine Arts A-961-57 Accompanist

Jhorber Isai Orta Prieto Fine Arts A-962-58 Clinician

Scholastic Inc

Staff

Development;

Class Room

Instruction A-924-15; A-924-16; A-924-41

Staff Development; Class

Room Instruction

The School Turnaround Group

Staff

Development;

Consulting

A-918-00; A-918-06; A-918-32;

A-924-15; A-924-16; A-924-20;

A-924-41

Staff Development;

Consulting

Ronda Todd dba Sunflower

Seeds Press Assemblies A-924-10 Author

Jacqueline Williams

Instructional

Training A-924-40; A-924-41

Student Instructional

training

12



IN SUMMARY:

Contractor Consultant Proposals – #1803CS RFP – we have received twenty (20) qualified responses.

Contract Expiration Date: March, 2021.

Award is requested for the list of vendors meeting specifications outlined under the current Service Contract proposals and for

the February, 2018 contract submissions.

13



Agendum

Request to Consider 1803 General Operating Expenses (GOE) Request for Proposal

Category Business

Resource Personnel Mickie Dietrich, Director of Purchasing

Attachments Memo and Backup from Mickie Dietrich, Director of

Purchasing

Rationale Pursuant to Texas Education Code 44.031, contracts for the

purchase of goods and services valued at $50,000 or more

will be presented for awarding based on an approved

competitive bidding method. The RFP for General Operating Expenses (1803 GOE Request for Proposal) meets these

requirements and is a non-exclusive proposal. Thirty –Two

(32) qualified proposal were received. This proposal is requested for award under a one (1) year contract with a two

(2) year renewal extension as long as both parties agree to the

terms of contract for use on an as needed basis and funds are available for these commodities. Renewal of this contract

is not anticipated until March, 2021.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approves 1803 General Operating Expenses

(GOE) Request for Proposal as presented.

14




Mickie Dietrich


February 28, 2018

TO: PATRICK MILLER

FROM: MICKIE DIETRICH, JENNIFER ORTIZ

SUBJ: Request for Award of Proposal #1803 GENERAL OPERATING EXPENSES (GOE) RFP

This proposal was established to qualify approved vendors under the State Purchasing Guidelines CH Legal and

Education Code 44.031(a) whereby school districts are required to utilize a competitive bidding method that

provides the best value for the district when making purchases valued at $50,000 or more in the aggregate for a 12-

month period. To satisfy this State Law, Alvin ISD extended this proposal.

The proposal was extended based on prior year’s usage, staff requests and vendor requests. Over 165 vendors were

extended packets by Ion Wave and email (15 from expiring proposal #1502 GOE; 150 invited from Ion Wave; 1

invitation was extended upon requests of end user departments.) There were 32 qualified responses. Additional

information on the proposal was extended through the legal notice in our county newspaper, emails to budget

managers as well as the District website to solicit participation in our bidding process. The proposal was monitored

through our Ion Wave Bidding Program for participation and evaluation.

The Total Annual Expenditures from the past vendors under previous contracts are as follows:

2015 2016 2017

$2,235,557 $518,983 $1,039,303

A non-exclusive award is requested to allow each participating vendor to supply discounts off catalog pricing and

company price quote requests to meet our campuses and departments classroom needs at the lowest practical price

and best value with the flexibility to purchase from a list of approved qualified vendors meeting the terms and

conditions established for this contract.

This proposal is requested for award under a one-year contract with a two (2) year renewal extension as long as both

parties agree to the terms of the contract for use on an as needed basis and funds are available for these

commodities. Renewal of this contract is not anticipated until March, 2021. Additional proposals of this nature may

be extended for vendor participation; however, this will not disqualify any vendors awarded under this contract, but

will allow for additional vendor participation in the future under these commodities.

Attached please find the information that details the approved qualified vendor information, commodity sub-

category discounts off catalogs and other pertinent information extracted from their qualified electronic proposals.

Request approval for award to all vendors meeting specifications outlined under the Proposal #1803 GENERAL

OPERATING EXPENSES (GOE) RFP as a non-exclusive award.

15



This proposal was extended with 38 identified commodity sub-categories for vendors to provide discount pricing.

The sub-categories were extended with commodity coding to provide for future yearly aggregate financial track-

ability. The following categories were included on the 1803 General Operating Expenses (GOE) Request for

Proposal:

SECTION 1: GENERAL OPERATING EXPENSES:

GOE–GENERAL OPERATING SUPPLIES (A-393-20); ADJUSTABLE RISER, DESK (A-615-01);

ADMINISTRATIVE SOFTWARE (A-209-00); ADMINISTRATIVE SOFTWARE LICENSES (A-963-45);

CATERING – RESTAURANTS & CATERING FOR MEETINGS (A-393-09); CHILD NUTRITION - BOTTLED

DRINKING WATER (A-390-91); CHILD NUTRITION – DRY GOODS/CANNED & FROZEN (A-393-00);

CHILD NUTRITION – CAFÉ’/KITCHEN EQUIPMENT MAINTENANCE (A-931-30); CHILD NUTRITION –

CAFETERIA & KITCHEN EQUIPMENT & MISC. (A-165-00); CHILD NUTRITION - FOOD PREP AREAS;

CATERING SUPPLIES (A-393-08); FOOD PREP AREAS; GROCERY & RETAIL (A-393-07); FOOD PREP

AREAS; SMALL WARES (A-240-00); DRY CLEANING SERVICES (A-954-20); EVENT CENTER/BANQUET

FACILITIES (A-962-34); FLOWERS, PLANTS & GIFTS (A-393-05); FLAGS (A-350-10); FLAGS (A-350-71);

FLAG POLES (A-350-30); GRADUATION SUPPLIES (A-578-45); MEETING & EVENT SUPPLIES (A-037-

34); PHOTO PROCESSING SERVICES (A-915-72); PRINTING SERVICES – NEWSPRINT (A-966-17);

PRINTING SERVICES – OUTSIDE (A-966-18); PUBLICATIONS/NEWSPAPERS/ADVERTISING/MEDIA

RELEASE (A-915-71); MAILING SERVICES (A-962-64); SUPPORT SERVICES UNIFORM RENTAL (A-954-

00); TRANSPORTATION – AREA STUDENT ACTIVITIES (A-924-81); TRANSPORTATION – VEHICLE

RENTAL (A-962-34)

SECTION 2: FUNDRAISING:

FUNDRAISING - CANDLES/SCENTED PRODUCTS (A-461-02); FUNDRAISING - FOOD PRODUCTS

(INCLUDING RESTAURANT FAMILY NIGHT FUNDRAISING)(A-461-05); FUNDRAISING - GENERAL

MERCHANDISE (A-461-01); FUNDRAISING - GIFT ITEMS (A-461-04); FUNDRAISING - SPIRIT ITEMS (A-

461-06); FUNDRAISING - STATIONERY/PAPER GOODS (A-461-03); FUNDRAISING - VENDOR

DISCOUNT COUPONS/BOOKS/CARDS (A-461-07)

SECTION 3: IMPREM:

IMPREM - SILK SCREENED, IMPRINTED, EMBROIDERED ITEMS (A-200-74); IMPREM - SPECIALTY &

PROMOTIONAL ITEMS (A-037-00); IMPREM - STUDENT & STAFF AWARDS, TROPHIES & INCENTIVES

(A-080-78)

16

1802 General Operating Expenses (GOE) RFP, Page 1 of 6

Alexandra Cain Line Categories Bid

5 Catering – Restaurants & Catering for Meetings & Events (A-393-09) (RESTCATER)

% Discount Varies Ali Cain

281-851-6840

None

[email protected] VENDOR #31912

Cerebellum Corporation Line Categories Bid

1 GOE - General Operating Supplies (A-393-20)

% Discount 20 Becky Rena

415-541-9901

805-426-8136

[email protected] VENDOR # 19611

Deanan Products Inc DBA Deanan Gourmet Line Categories Bid

30 Fundraising – Food Products (Includes Restaurants Family Night Dining-in) (A-461-

% Discount

0 Pocorn

Janet Arron

972-442-1500

972-442-1554


Eastbay Inc Line Categories Bid

1 General Operating Supplies (A-393-20)

% Discount 5

Zachary Penny

715-348-9900 31 Fundraising – General Merchandise (A-461-01)(FUNDGENRL) 5

[email protected] 36 IMPREM - Silk Screened, Imprinted & Embroidered Items (A-200-74)(SHIRTIMPR) 5

VENDOR #22644 (Pending Forms)

Ginger Snaps Apparel / Clark Fashions Line Categories Bid


% Discount 5

John Robertson

214-635-3330 26 Support Services Uniform Rental/Purchase (A-954-00)(MNTUNIFOR) 5

972-288-0880 Fax

[email protected]

VENDOR #36348

36 IMPREM - Silk Screened, Imprinted & Embroidered Items (A-200-74)(SHIRTIMPR) 0

Great Gold Concepts Line 1

Categories Bid General Operating Supplies (A-393-20)

% Discount 10 Joy A Onuoha

443-3073595 2 Adjustable Riser, Desk (A-615-01) 10

[email protected] 5 Catering – Restaurants & Catering for Meetings & Events (A-393-09) (RESTCATER) 10

NEW IN EFINANCE 6 Child Nutrition - Bottled Drinking Water (A-390-91)(NUTBTLWATR) 10

(Pending Forms) 8 Child Nutrition - Cafeteria & Kitchen Equipment & Misc. (A-165-00)(NUTREQUIP) 10

9 Child Nutrition - Dry Goods/Canned & Frozen (A-393-00)(NUTDRYCAN) 10

10 Child Nutrition - Food Prep Areas; Catering Supplies (A-393-08)(NUTRFDPRCAT) 10

11 Child Nutrition - Food Prep Areas; Grocery & Retail (A-393-07)(NUTRFDPRGRO) 10

12 Child Nutrition - Food Prep Areas; Small Wares (A-240-00)(NUTRFDPRAR) 10

15 Flags – Including State & U.S.(A-350-71)(FLAGSFLAGS) 10

16 Flags – Pennants, Decorative Fans & Drapes, Custom Designed (A-350-10)(FLAGSFLAGS) 10

19 Graduation Supplies (A-578-45)(DECORGRAD) 10

38 IMPREM - Student & Staff Awards, Engraving, Trophies & Incentives (A-080- 10

The Green Event Center Line Categories Bid

30 Fundraising – Food Products (Includes Restaurants Family Night Dining-in) (A-46105)(FUNDFOODPRD)

% Discount 10 Kristin Miller

281-482-2626

281-480-7510

[email protected]


GTM Sportswear (it's Greek to Me) Line Categories Bid % Discount

BSN Sports Line Categories Bid

36 IMPREM - Silk Screened, Imprinted & Embroidered Items (A-200-74)(SHIRTIMPR)

% Discount 10 Lance Botkin

832-372-0392

800-365-7653


17


Groggy Dog Sportswear & Graphics Line Categories Bid

33 Fundraising – Spirit Items (A-461-06)(FUNDSPIRIT)

% Discount 5

Mary Ann Chambers

940-891-4022 33 Fundraising – Spirit Items (A-461-06)(FUNDSPIRIT) 5

940-891-4021 Fax 36 IMPREM - Silk Screened, Imprinted & Embroidered Items (A-200-74)(SHIRTIMPR) 5

[email protected] 37 IMPREM - Specialty & Promotional Items (A-037-00) 5


Heather Wilder

800-336-4486

866-916-4270

[email protected]

VENDOR #11424

Houston Embroidery Works Line Categories Bid

32 Fundraising – Gift Items (A-461-04)(FUNDGIFTS)

% Discount 25 Jerry Lamont


281-286-7553 36 IMPREM - Silk Screened, Imprinted & Embroidered Items (A-200-74)(SHIRTIMPR) 30

[email protected] NEW IN EFINANCE

37 IMPREM - Specialty & Promotional Items (A-037-00) 25

Houston Party Rental Line Categories Bid 1 General Operating Supplies (A-393-20)

% Discount 0

Brandon Tick;e 281-353-2254 281-353-2252

[email protected]

VENDOR #33379

Knockout Sportswear Line Categories Bid


% Discount 0

Charise Hollingshead


972-961-0067

[email protected]


VENDOR #39236

Koza's Inc Line Categories Bid

33 Fundraising – Spirit Items (A-461-06)(FUNDSPIRIT)

% Discount 5

Marilyn Mason


281-485-8000 37 IMPREM - Specialty & Promotional Items (A-037-00) 5

[email protected]

VENDOR #34809

(Pending Forms)

38 IMPREM - Student & Staff Awards, Engraving, Trophies & Incentives (A-08078)(AWARDTROPH)

5

LOLA Savannah Coffee & Tea Line Categories Bid

31 Fundraising – General Merchandise (A-461-01)(FUNDGENRL)

% Discount 0

Ami Kennedy

713-222-9800 713-222-

9802


Loven BF Inc - Big Frog Custom T-Shirts & Line Categories Bid


% Discount

10

More of Pearland

Natasha Charles

832-967-8626



McKnight Investments Inc dba Superior Line Categories Bid


% Discount

0 Trophies & Buckles

Mariann Kornegay

281-689-5677

281-689-6618

[email protected]


One Stone Apparel Categories Bid % Discount 0

33 Fundraising – Spirit Items (A-461-06)(FUNDSPIRIT) 5



18


Michael Bailey Line 1

General Operating Supplies (A-393-20)

800-265-5891 2 Adjustable Riser, Desk (A-615-01) 0

[email protected] 6

10

Child Nutrition - Bottled Drinking Water (A-390-91)(NUTBTLWATR)

Child Nutrition - Food Prep Areas; Catering Supplies (A-393-08)(NUTRFDPRCAT)

0 0

NEW IN EFINANCE

15 Flags – Including State & U.S.(A-350-71)(FLAGSFLAGS) 0

16 Flags – Pennants, Decorative Fans & Drapes, Custom Designed (A-350-10)(FLAGSFLAGS) 0

17 Flag Poles (A-350-30)(FLAGSPOLES) 0

18 Flowers, Plants & Gifts (A-393-05)(GIFTFLWRS) 0


21 Meeting & Event Supplies (A-037-34)(DECORMTGSUP) 0

23 Printing Services - Newsprint (A-966-17)(NEWSPRINT) 0

24 Printing Services - Outside (A-966-18)(PRINTOUTSID) 0

25 Publications/Newspapers/Advertising/Media Release (A-915-71)(ADVERBIDNOT) 0

26 Support Services Uniform Rental/Purchase (A-954-00)(MNTUNIFOR) 0

29 Fundraising – Candles/Scented Products (A-461-02)(FUNDCANDLE) 0

31 Fundraising – General Merchandise (A-461-01)(FUNDGENRL) 0

32 Fundraising – Gift Items (A-461-04)(FUNDGIFTS) 0


34 Fundraising – Stationery/Paper Goods (A-461-03)(FUNDPPRGDS) 0

35 Fundraising – Vendor Discount Coupons/Books/Cards (A-461-07)(FUNDSPRTCRD) 0



38 IMPREM - Student & Staff Awards, Engraving, Trophies & Incentives (A-080-78)(AWARDTROPH) 0

19


Pearland Capital Group Line Categories Bid


% Discount 0

Andrea Lynn

713-340-0110

713-340-0140

[email protected]

VENDOR #28913


Pepi Corporation - Alonti Catering Line Categories Bid


% Discount Varies David Korman

713-255-7268

713-528-7333


PepWear LLC Line Categories Bid


% Discount Varies Daniel Lozano

972-723-7002

800-430-3226


Positive Promotiions Inc Line 1

Categories Bid

General Operating Supplies (A-393-20)

% Discount 0

Kim Moore

800-635-2666 x2612 2 Adjustable Riser, Desk (A-615-01) 0

877-258-1226 6 Child Nutrition - Bottled Drinking Water (A-390-91)(NUTBTLWATR) 0

[email protected] 10 15

Child Nutrition - Food Prep Areas; Catering Supplies (A-393-08)(NUTRFDPRCAT)

Flags – Including State & U.S.(A-350-71)(FLAGSFLAGS)

0 0

VENDOR #53808

(Pending Forms) 16 Flags – Pennants, Decorative Fans & Drapes, Custom Designed (A-350-10)(FLAGSFLAGS) 0

17 Flag Poles (A-350-30)(FLAGSPOLES) 0

18 Flowers, Plants & Gifts (A-393-05)(GIFTFLWRS) 0



23 Printing Services - Newsprint (A-966-17)(NEWSPRINT) 0

24 Printing Services - Outside (A-966-18)(PRINTOUTSID) 0

25 Publications/Newspapers/Advertising/Media Release (A-915-71)(ADVERBIDNOT) 0

26 Support Services Uniform Rental/Purchase (A-954-00)(MNTUNIFOR) 0

29 Fundraising – Candles/Scented Products (A-461-02)(FUNDCANDLE) 0


32 Fundraising – Gift Items (A-461-04)(FUNDGIFTS) 0


34 Fundraising – Stationery/Paper Goods (A-461-03)(FUNDPPRGDS) 0

35 Fundraising – Vendor Discount Coupons/Books/Cards (A-461-07)(FUNDSPRTCRD) 0



38 IMPREM - Student & Staff Awards, Engraving, Trophies & Incentives (A-080-78)(AWARDTROPH) 0

Premier - International Mailing Sysytems Line Categories Bid % Discount 0

Southern Athletic Supply Line Categories Bid


% Discount 0

James Novak

One Stop Tents & Events Line Categories Bid


% Discount 0

Karen Keesler

281-338-9898

281-338-7373

[email protected]


VENDOR #6321

20


Max Noble 24 Printing Services - Outside (A-966-18)(PRINTOUTSID)

832-608-6400

832-608-6440


Mailing Services - A-962-64 10

Rolling Dough - Panera Bread Line Categories Bid


% Discount 0

Joshua Wilson

832-814-3436


Signature Fundraising Inc Line Categories Bid

30 Fundraising – Food Products (Includes Restaurants Family Night Dining-in) (A-46105)(FUNDFOODPRD)

% Discount 50 Carina Rice

800-645-3863

800-898-7702



281-485-1950

281-485-1950

[email protected] NEW

IN EFINANCE

21


Square Panda Inc Line Categories Bid


% Discount 0

Melissa Johnson 972-955-

0872 [email protected]

VENDOR #41190

Teacher Created Materials Line Categories Bid


% Discount 0

Brian Washington

800-858-7339

888-877-7606

[email protected]


Texas Ink Line Categories Bid


% Discount 0

Kim Goodwin

713-396-2208

[email protected]

NEW IN EFINANCE


0

Tranel H Flowers -Top Notch Designs Line Categories Bid

31 Fundraising – General Merchandise (A-461-01)(FUNDGENRL)

% Discount 10 Tranel H Flowers


[email protected] 36 IMPREM - Silk Screened, Imprinted & Embroidered Items (A-200-74)(SHIRTIMPR)


10

10 VENDOR #39242

(Pending Forms)

U-HAUL Line Categories Bid

Transportation - Area Student Sctivities (A-924-81)

% Discount 0

Todd Taylor

972-263-8357

972-271-5661


Transportation - Vehicle Rental (A-962-34) 0

22

Ace Mart Restaurant Supply Houston Area Fundraising

Advanced Graphics (MBR, Inc.) Jason's Deli (Deli Management, Inc.)

Aim Full Service Fundraising JM Specialties (M Ryan Management LLC)

Allgoods, LLC dba Blue Moose Apparel (Varsity Brands Holding Co., Inc.) Southwest Barbeque Mgmt. / Joe's BBQ

Alvin Smoked Meat & Bar JS Printing

AMC Promotional Products Just Kids Stuff

Amsterdam Printing & Litho, Inc. KAMICO Instructional Media, Inc.

B F Hurley Mat Co., Inc. Kronbergs Flags & FLagpoles (Associated Builders Specialties, Inc)

Betsy Ross Flag Girl, Inc. La Madeleine Restaurant

Big Kahuna Fundraising (Procter & Franzkey Big Kahuna TX, Inc.) Las Flores Restaurant

Big Life Fundraising/Texas Butter Braid La Tapitia Restaurant

Birdsong Printing/Dolphin Graphics Leonetti Graphics, Inc.

BlueHouseCoffee on the Go Logomatic / Melissa Jordan

Brammer's Athletic Wearhouse Lunas Mexican Restaurant (Lunas Mexican Restaurant Texas City)

Chef Works, Inc. Main Event Entertainment

Cherrydale Farms, Nation Imprint, Candy Cane Holiday Shoppe (CHERRY BROS. LLC) Mardel, Inc.

CherylLankford (All American Balloons Wholesale) Monterey's Little Mexico (Mexican Restaurants, Inc.)

Chick-fil-A of East Pearland (Kavajack) Music in Motion

Chick-fil-A of Pearland (Adpareo) Olive Garden Alvin

Choice Engraving Oriental Trading Company (OTC Brands, Inc.)

Choice Products/Club's Choice Park Place Sports & Awards, LLC

Coastal Fundraising Concepts, Inc. Pasco Brokerage, Inc.

Coolers, Inc. Rachel Corkern / In-House Printers

Crestline Specialties, Inc. Read-A-Thon.com

Custom Sportswear, Inc. San Antonio Shoemakers (San Antonio Shoe, Inc.)

Custom T's (Helton Enterprises LLC) Scholastic Book Fairs

Cybersoft Technologies, Inc. School Life, a division of Imagestuff.com, Inc.

Dairy Queen Alvin School Spirit Vending (Jordy Vending LLC)

Dannay's Donuts School Tee Factory (Custom Sportswear, Inc.)

DCV Investments / Pilgrim Cleaners Shipley Donuts

Deanan Gourmet Popcorn (Deanan Products, Inc.) SimplexGrinnell LLP (Tyco Simplex Grinnell)

Domino's Pizza (MAC Pizza Management, Inc.) Snowie Express, LLC

Dreyfus Printing (Jacob Printing and Office Supply, Inc.) Sonic Drive-In Alvin

Educational Products, Inc. (EPI) Sonic Drive-In Manvel

ESF Fundraising of TX (Es Fundraising of TX) Southwest Emblem Company

Firehouse Subs Spirit Candy

Fresh Country Fund Raising Spring Creek Barbeque

Ginger Snaps Apparel / Clark Fashions Stanton's Shopping Center

Gio‘s Flying Pizza & Pasta (Pizza Solutions LLC) Sunline Products (SLPC, Inc.)

Glendale Parade Store, LLC Texas Irrigation Supply

Graphic Icons The Neff Company (Neff Motivation, Inc.)

Graphics Store LLC The Sandwich Shoppe (Medic Pharmacy, LLC)

Great American Opportunities Tritan Fundraising

Groggy Dog Sportswear & Graphics Unique Spirit Company

Gulf Coastal Vending Services LLC. USA Fundraisers

Harcourt Outlines, Inc. VKC I LP, Subway

Heritage Foodservice Group, Inc. Weldon, Williams & Lick, Inc.

Helen's Flowers World's Finest Chocolate

House Sprouts Yankee Candle Fundraising

Vendors Responding to 1803 (GOE) RFP

23



Agendum

Request to Consider Instructional/Athletic/Core Curriculum/CTE/Library/Special Education

(Ins/Ath/Core/CTE/LIB/Sped) Request for Proposal

Category Business

Resource Personnel Mickie Dietrich, Director of Purchasing

Attachments Memo and Backup from Mickie Dietrich, Director of Purchasing


purchase of goods and services valued at $50,000 or more

will be presented for awarding based on an approved competitive bidding method. The RFP for

Instructional/Athletic/Core/CTE/LIB/Sped (1803

INS/ATH/CORE/CTE/LIB Request for Proposal) meets these requirements and is a non-exclusive proposal. There were 45

qualified proposals responses. This proposal is requested for

award under a one (1) year contract with a two (2) year renewal extension as long as both parties agree to the terms

of contract for use on an as needed basis and funds are

available for these commodities. Renewal of this contract is

not anticipated until March, 2021.


Budget Implications

None

Recommendation or Proposed Motion

That Board approves (1803 INS/ATH/CORE/CTE/LIB Request for Proposal as presented.

24




Mickie Dietrich


February 28, 2018

TO: PATRICK MILLER

FROM: MICKIE DIETRICH

SUBJ: Request for Award of Proposal #1803 ATHLETICS/CORE INSTRUCTIONAL/CTE/FINE

ARTS/LIBRARY/SPECIAL EDUCATION INSTRUCTIONAL Catalog Discount Proposal



provides the best value for the district when making purchases valued at $50,000 or more in the aggregate for a 12-

month period. To satisfy this State Law, Alvin ISD extended this proposal.

The proposal was extended based on prior year’s usage, staff requests and vendor requests. A total of 77 vendors

were extended bid pack by mail and email (16 from expired proposal #1501 INST/SPED/INST/ATH/LIB; 10 from

expired proposal #1503 INST/SPED/INST/ATH/LIB; 21 invitations were extended upon requests of end user

departments.) There were 45 qualified responses. Additional information on the proposal was extended through the

legal notice in our county newspaper, emails to budget managers as well as the District website to solicit

participation in our bidding process. The proposal was monitored through our Ion Wave Bidding Program for

participation and evaluation.

The Total Annual Expenditures from the past vendors under previous contracts are as follows:

2015 2016 2017

$288,633.72 $497,232.86 $541,451.21

A non-exclusive award is requested to allow each participating vendor to supply discounts off catalog pricing and

company price quote requests to meet our campuses and departments classroom needs at the lowest practical price

and best value with the flexibility to purchase from a list of approved qualified vendors meeting the terms and

conditions established for this contract.

This proposal is requested for award under a one-year contract with a two (2) year renewal extension as long as both

parties agree to the terms of the contract for use on an as needed basis and funds are available for these

commodities. Renewal of this contract is not anticipated until March, 2021. Additional proposals of this nature may

be extended for vendor participation; however, this will not disqualify any vendors awarded under this contract, but

will allow for additional vendor participation in the future under these commodities.

25



Attached please find the information that details the approved qualified vendor information, commodity sub-

category discounts off catalogs and other pertinent information extracted from their qualified electronic proposals.

Request approval for award to all vendors meeting specifications outlined under the Proposal #1803 ATHLETICS /

CORE INSTRUCTIONAL /CTE / FINE ARTS/ LIBRARY/ SPECIAL EDUCATION INSTRUCTIONAL catalog

proposal as a non-exclusive award.

This proposal was extended with 95 identified commodity sub-categories for vendors to provide discount pricing.

The sub-categories were extended with commodity coding to provide for future yearly aggregate financial track-

ability. The following categories were included on the 1803 Athletics/Core Instructional/CTE/Fine

Arts/Library/Special Education Instructional Catalog Discount Proposal:

SECTION 1: ATHLETIC EQUIPMENT & SUPPLIES: This proposal covers all ATHLETICS equipment,

materials & supplies including the following commodities & descriptions: Apparel, Cheerleading (A-200-25),

Coaches Cloth, Hats/Pants/Polos/Shorts/Windsuits, etc. (A-200-13), Footwear (A-200-15), Team Uniforms/All

Sports, Jerseys/Hats/Pants/Polos/Windsuits, etc. (A-200-11), Workout Cloth, Pants/Shorts/T-Shirts, etc. (A-200-10),

Equipment and Supplies: Athletic Decals/Awards, Medals/Motivational Materials/Plaques/Trophies, etc. (A-805-

93), Athletic General Equipment & Supplies, Includes: Any/all items not otherwise classified/specified (A-805-00),

Athletic Trainer and Training (A-805-84), Baseball & Softball (A-805-24), Basketball (A-805-30), Cheerleading (A-

200-26), Equipment Reconditioning Supplies; Includes: Maintenance & repair parts for shoulder pads, helmets,

weight equipment, etc. (A-931-11), Field & Track/Cross Country (A-805-81), Fitness, Powerlifting & Weight

Training (A-805-94), Football (A-805-48), Golf (A-805-54), Gymnastics (A-805-69), Soccer (A-805-66),

Swimming/Water Polo (A-805-75), Tennis (A-805-78), Volleyball (A- 805-90).

SECTION 2: CORE CURRICULUM/INSTRUCTIONAL EQUIPMENT & SUPPLIES: This proposal covers all

CORE CURRICULUM/INSTRUCTIONAL equipment, materials & supplies including the following commodities

and descriptions: ESL/Bilingual (A-208-42), Foreign Languages (A-208-43), General Equipment & Supplies,

Includes: Any/all items not otherwise classified/specified (A-208-00), Language Arts, Includes: Composition,

Research, etc. (A-715-15), Math/Math Manipulatives, Includes: Algebra, Calculus, Consumer Mathematics,

Geometry, etc. (A-208-95), Physical Education Elementary/Secondary (A-805-62), Science; Includes: Astronomy,

Biology, Chemistry, IPC, Physics, etc. (A-175-00), Social Studies; Includes: Civics, Geography, History, Maps &

Globes, World Cultures, etc. (A-208-82), Specialty Supplies/Motivational Incentives for the Classroom (A-208-01),

Student Planners & Agendas (A-785-02), Testing Materials (A-785-90), Yearbooks, Elementary & Secondary (A-

785-96).

SECTION 3: CTE (CAREER & TECHNOLOGY) EQUIPMENT & SUPPLIES: This proposal covers all CTE

(CAREER & TECHNICAL EDUCATION) equipment, materials & supplies including the following commodities

and descriptions: Agriculture (A-825-00), Agriculture/Aquaculture; Includes: Filters, Fish, Food, Pumps, etc. (A-

040-39), Architecture & Construction (A-150-90), Audio-Video Technology Supplies (A-880- 95), Auto Collision

& Repair (A-075-00), Business Supplies; Includes: Accounting, Economics, Finance, Management, Marketing, etc.

(A-610-90), Cosmetology (A-095-00), Criminal Justice (A-680-90), CTE Equipment Maintenance & Repair (A-

936-22), Culinary Arts (A- 045-00), Engineering/Instructional (A-785-55); Family Consumer Science (A-795-00),

Family Consumer Science-Day Care (A-785-94), Fashion Design (A- 590-00), Floral Design (A-325-00), Forensic

Science (A-465-16), Health Science (A-260-00), HVAC (A-220-90), Journalism (A-715-52), Oil & Gas Production

(A-545-00), Precision Manufacturing; Includes: CNC Machines, Lathes, Mills, etc. (A-785-92), ROTC (A-680-98),

Technology; Includes: Maintenance, Parts, Programming, Repair (A-204-90), Veterinary Technician; Includes:

Grooming, Implements, Ointments & Vaccines, etc. (A-020-00), Vocational/Technical General Equipment &

Supplies: Includes any/all items not classified/specified (A-785-93), Welding (A-929-95).

26



SECTION 4: FINE ARTS EQUIPMENT & SUPPLIES: This proposal covers all FINE ARTS equipment,

materials & supplies including the following commodities and descriptions: Art, Elementary; Includes: Brushes,

Chalks, Crayons, Equipment, Papers, Paints, Pens, Scissors, Tools etc. (A-050-90), Art, Secondary, Drawing &

Painting; Includes: Brushes, Canvas, Chalks, Equipment, Paints, Palettes, Papers, Pens, Scissors, Tools, etc. (A-050-

40), Art, Secondary, Sculpting; Includes: Ceramics Supplies, Clay, Carving Boards, Kilns, Kiln Supplies, Tools,

Ceramics (A-050-80), Band, Choir, Elementary Music and Orchestra Equipment & Supplies; Includes: Metronomes,

Music Cabinets, Musical Instruments, Pianos, Stands, Tuners, etc. (A-580-10), Band, Choir, Elementary Music and

Orchestra, General Supplies; Includes: Instruments valued under $150.00; Bells, Chimes, Recorders, Tambourines,

etc. and Repair parts (A-580-40), Band, Choir, Elementary Music, Orchestra; Sheet Music/Folios (A-580-35),

Musical Instrument Repair (A-931-58), Dance/Drill Team Equipment & Supplies; Includes: Dance Equipment &

Supplies, All Accessories and make-up used by dancers/drill teams, Costumes, Practice Uniforms/Uniforms, Warm-

ups, etc. (A-855-60), Elementary Music Instruments & General Supplies; Includes: Any/all items not otherwise

classified (A-580-15), Fine Arts General Equipment & Supplies; Includes: Any/all items not otherwise

classified/specified (A-050-00), Theater Arts Equipment & Supplies; Includes: Accessories, Blackbox, Foggers,

Lighting, One-Act Plays, Props, Wood Props, Stage Equipment & Supplies, UIL etc. (A-855-80), Theater Arts

Apparel/Costumes; Includes: Make-up and accessories used by Actors (A-855-15).

SECTION 5: LIBRARY EQUIPMENT & SUPPLIES: This proposal covers all LIBRARY equipment, materials

& supplies including the following commodities and descriptions: **NOTE**All Processing fees are to be included

in the price of the book**Processing Charges To Include: Bar Codes on inside and outside of book, Downloaded

MARC Records to ordering campus upon issuance of Purchase Order. Elementary/Secondary Level Books: Audio-

Visual/Media (for use on computers, pre-recorded, instructional materials)(A-715-90), Binding Services (A-908-

00), Electronic Periodical Subscriptions; Includes: Journals, Magazines, Newsletters, Newspapers, Publications, etc.

(A-956-01), Electronic Publications (E-Books) (A- 715-35), General Supplies; Includes: Bookends, Covers, Jackets,

Stamps, Tapes, Any/all items not otherwise classified/specified, etc. (A-525-80), Instructional Textbooks (A-715-

00), Paper Back Books (A-715-14), Periodical Subscriptions; Includes: Journals, Magazines, Newsletters,

Newspapers, Publications (A-956-00), Pre-Bounds (A-715-13), Recycled Publications/Used Textbooks (A-715-95),

Reference Books; Includes: Dictionaries, Encyclopedias, Thesaurus', etc. (A-715-12), Standard Library Book

Collections (A-715-10).

SECTION 6: SPECIAL EDUCATION/INSTRUCTIONAL EQUIPMENT & SUPPLIES: This proposal covers all

SPECIAL EDUCATION/INSTRUCTIONAL equipment, materials & supplies including the following commodities

and descriptions: Adapted P.E. and Physical Fitness (A-785-73), Assistive Technology; Includes: Special Education

(CIS), Hardware, Peripherals, Software, etc. (A-204-00), Braille & Vision Teaching Supplies (A-785-17),

Diagnostic, Diagnostician Testing Materials, LSSP, Psychological Protocols, Speech (A-785-91),

Dyslexia/Instructional (A-785-77), Multi-Subject Teaching Aids, General Equipment, Manipulatives & Supplies;

Includes: Any/all items not otherwise classified/specified (A-785-18), Music Therapy (A-580-70), Nurse/Clinic

Supplies; Includes: Any medical equipment & supplies needed to meet the needs of intellectually and/or physically

challenged students (A-785-75), Occupational/Technical & Physical Therapy Supplies & Equipment (A-785-76),

Orientation & Mobility Equipment; Includes: Equipment designed to meet the needs of physically challenged

students (A-785-89), Prosthetic Devices, Supplies, Includes: Auditory Testing Equipment, Electronic Reading

Devices, Hearing Aids, Equipment and/or supplies for Speech Therapy, etc. (A-710-00).

27


March 6, 2018


Agendum

Request to Consider Fencing Supplies & Installation RFP

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student Learning

Environment

Attachments Memo and Backup from Mickie Dietrich


purchase of goods and services valued at $50,000 or more will be presented for award based on an approved competitive

proposal method. The RFP for Fencing Supplies & Installation

(1803 Fencing Supplies & Installation Catalog Discount

Proposal) meets the above requirements for the competitive proposal method. Four qualified proposals were received.

This non-exclusive proposal is requested for one (1) year

contract, with an option to renew for two (2) years.


Budget Implications

None


That Board approves proposal #1803 Fencing Supplies & Installation Catalog Discount Proposal RFP as presented.

28

301 E. House St. ▪ Alvin, TX 77511 ▪ 281-824-0567 ▪ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, TX 77511


Mickie Dietrich


February 28, 2018

TO: PAT MILLER

FROM: MICKIE DIETRICH

SUBJ: Request for Award of Proposal #1803 FENCING SUPPLIES & INSTALLATION



provides the best value for the district when making purchases valued at $50,000 or more in the aggregate for a 12

month period. To satisfy State Law, end user requests and based on prior year’s usage, Alvin ISD extended this

proposal. Six vendor information packets were emailed and mailed to vendors. The proposal documents were also

made available on the Alvin ISD Website. Four responses were received. This proposal covers the following

commodity categories.

● General Fencing Supplies

● Cedar Fencing – Privacy, Semi-Private, and Decorative Supplies

● Wrought Iron Fencing Supplies

● Access Control and Security Systems and Gate Supplies

● Brick Fence Supplies

● Chain Link Galvanized Fencing Supplies – All Heights

● Chain Link Vinyl Coated Supplies – All Heights

● Aluminum Ornamental Fencing Supplies

● Privacy Slat Supplies – All Heights

● Installation/repair of any/all items listed above

The Total Annual Expenditures from the past vendors under previous contract are as follows:

2015 2016 2017

$129,669.48 $86,500.25 $78,447.56

Approval is requested for the following vendors to be utilized for various projects for Fencing for the District as

needs arise. These vendors have met the terms and conditions of the proposal documents.

American Fence & Supply Co., League City, Texas (vendor number 8622)

Lonestar Fence & Construction, League City, Texas (vendor number 35099)

Right Build Construction, Porter, Texas (vendor number 39762)

Texan Fence & Construction, Alvin, Texas (vendor number 34710)

A non-exclusive award is requested, allowing each participating vendor to provide formal quotes to comply with

the purchasing laws and meeting specifications outlined in Proposal #1803 FENCING SUPPLIES &

INSTALLATION. This bid proposal was awarded as a one-year contract; with the option to renew for two years,

therefore, it will not expire until March, 2021.

29


March 6, 2018


Agendum Request to Consider Approval for the Dedication of

Electrical Service Easement to Texas New Mexico Power for

the Performing Arts Center at Alvin High School

Category Business

Resource Personnel Patrick Miller, Associate Superintendent, Student Learning

Environment

Attachments Memo from Jeff Couvillion, Executive Director of Building Programs

Rationale Texas New Mexico Power will be providing electrical service for the new Performing Arts Center at Alvin High School.

To obtain electrical service, Alvin ISD must dedicate

easements for the placement of underground/overhead service and a pad mounted transformer.

District Goal(s) Provide engaging learning environment and educational

opportunities for students

Budget Implications None

Recommendation or

Proposed Motion

The Board approve the dedication of necessary easement

and authorized AISD Administration to execute the final

easement agreement once the area survey is finalized and

the legal description is drafted.

30

Memo

Date: March 6, 2018

To: Patrick Miller, Associate Superintendent, Student Learning Environment

From: Jeffery Couvillion, Executive Director of Building Programs

RE: Power Easement for Texas New-Mexico Power Company at Alvin High School

Texas New Mexico Power will be building and providing service for the new Performing Arts Center project at Alvin High School. To obtain electrical service, Alvin ISD must dedicate an approximate 18’ wide easement for the placement of overhead and/or underground service. Our feed for the site is located on the southeast corner of 2nd street and runs along the east side of the property for approximately 280’ and turns north to run for approximately 60’ to the pad-mounted transformer. An additional easement approximately 20’x15 is also required for the placement of the pad-mounted transformer. Attached for your review is a site plan indicating the approximate location of the proposed easement.

The Building Programs Department is requesting that the Alvin ISD Board of Trustees grant

the dedication of an easement and authorized AISD Administration to execute the final agreement once the area survey is finalized and the legal description is drafted.

31



Agendum

Request to Consider Approval of Audit Services for the Fiscal

Year Ending 2018

Category Business / Action Item

Resource Personnel Cheryl L. Ryan, Director of Finance

Attachments Memo from Cheryl Ryan

Rationale Pursuant of CH (Local) whereby expenditures over $75,000

per line item must be awarded by the board, we are

requesting approval of external auditor services for the

annual audit and funding for their work. Funds for these services are budgeted annually within the Finance

department’s budget.

District Goal(s) Fiscal Bond Responsibility

Budget Implications

None


That Board approves Audit Services for the fiscal year ending 2018

and the amount to be billed under the guidelines of CH (Local).

32


March 6, 2018


Agendum

Request to Consider Approval of TASB Policy Update 109

Category Operations/Action Item


Attachments TASB Update 109

Rationale TASB has updated the Legal policies for review.

The first reading of TASB Policy Update 109 was approved at the February 13, 2108 Board Meeting.

District Goal(s) Academic Performance

Teachers and Staff Technology

Facilities

Fiscal Responsibility

Budget Implications

None

Recommendation or

Proposed Motion

That the Board approve TASB Policy Update 109 as

presented.

46

On February 13, 2018 at 7:00

p.m. the Alvin Independent School

District Board of Trustees met for a

Regular Meeting at Manvel High

School – 19601 Hwy. 6 – Manvel,

Texas with the following members

present:

Cheryl Harris, Nicole Tonini, Regan Metoyer, Julie Pickren, Earl Humbird, Tiffany Wennerstrom and Vivian Scheibel

Superintendent Gilcrease and other

administrative staff were also

present.

ITEM #1- CALL TO ORDER

President Tonini called the meeting

to order stating that a quorum of

Board members were present, notice

was duly posted, and the meeting

was called to order in accordance

with the Texas Open Meetings Act,

Texas Government Code Section

551.001.

ITEM #2 - PUBLIC HEARING – 2016-2017 TEXAS ACADEMIC PERFORMANCE REPORT

The Public Hearing began at 7:00

p.m. The 2016-2017 Texas

Academic Performance Report was

released in November 2017. This

report covers academic performance

of students, teachers and programs.

Brent Shaw gave an overview of the

Annual Report that includes the

TAPR, PEIMS Financial Standard

Report, Accreditation Status,

Performance Objectives, Report on

Violent or Criminal Incidents, and

Student Performance in

Postsecondary Institutions.

The report is available on the Alvin

ISD website.

Following the Public Hearing the

Board of Trustees entered into a

Regular Session.

ITEM #3 & #4 – INVOCATION & PLEDGE OF ALLEGIANCE

Trustee Wennerstrom gave the

invocation and led the Pledge of

Allegiance.

ITEM #5 – INTRODUCTION OF GREETERS

The Culinary Arts Students from the

JB Hensler College & Career

Academy were the greeters for the

evening.

ITEM #6 – COMMENDATIONS

STUDENT COMMENDATIONS All State Dance Team

Alexandria Allen – 12th Grade

Shadow Creek High School

Alexandra George – 12th Grade

Alvin High School

Catelyn Huffman – 12th Grade

Manvel High School

2018 AISD District Science Fair First Place Winners Life Science Team

Prisha Verma, Nolan Ryan Jr. High

Michelle Chen, Nolan Ryan Jr. High

Project: How Do Storage Conditions

Affect Nutrition Values in Fruits &

Vegegables

Physical Science Team:

Naiya Singleton, NRJH

Nyla Price, NRJH

Raigan Clay, NRJH

Project: The Science Behind the

Slime

Health & Medicine

Rahul Vijayan, NRJH

Project Title: Osmosis: Selective

Movement of Water

Botany & Environmental:

Nikita Singh, SCHS –also a $200

ACC Scholarsip Winner

Project Title: Novel Way to Remove

Water Pollutants

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RReegguullaarr BBooaarrdd MMeeeettiinngg FFeebbrruuaarryy 1133,, 22001188

47

Public Hearing/ Regular Board Meeting February 13, 2018

Physics:

Jennifer Bozeman, AJH – Also a

$200 ACC Scholarship Winner

Project: Thermal Powered Flashlight

Earth & Space Science:

Julian Esquito, NRJH - $200

Scholarship Winner

Project: Soil Liquefaction

Chemistry:

Shayan Moraghebi, NRJH

Project: Hydrogen/Oxygen

Generation Through Electrolysis

STAFF & COMMUNITY COMMENDATIONS:

2017-2018 Outstanding Teacher Award – Houston Area Alliance of Black School Educators

Siteria Yarborough – 4th Grade

Teamer, Wilder Elementary 2018 Texas Dance Educator Association Teacher of the year

Eve Robinson, AHS Dance Director Life Saving Transportation Team

Bruce Hill, Juan Mejias, Kate Bock-

Gurka, Beverly Perez, Glenda

Watkins, Ashley Walker & Tammy

Lee

All pulled together to save the life of

mechanic, Enrique Ponce

ITEM #7 – RESOLUTION

The Board of Trustees submitted the

following Resolution in recognition

of Texas Association of School

Boards Superintendent of the Year:

The Alvin ISD Board on this date,

February 13, 2018, resolved to

nominate Dr. Buck Gilcrease,

Superintendent of Schools, for his

exemplary and visionary leadership

toward improving student

performance in our schools.

The School Board is appreciative of

Dr. Gilcrease’s relentless pursuit of

our District vision and his tireless

commitment to ensuring the needs

of every student are met on a daily

basis.

Trustee Harris made a motion to

approve the Texas Association of

School Boards Superintendent of

the Year Resolution as presented.

Trustee Metoyer seconded the

motion. Motion carried

unanimously (7-0). ITEM #8 – OPEN FORUM

No Open Forum requests were

submitted.

ITEM #9 – CONSENT AGENDA ITEMS A-E

Trustee Scheibel made a motion to

approve Consent Agenda Items A-E.

Trustee Pickren seconded the

motion. Motion carried unanimously

(7-0). ITEM A – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES

The following Board Minutes were

submitted for approval:

December 12, 2017

January 10, 2018

January 17, 2018

ITEM B – REQUEST TO CONSIDER APPROVAL OF CONTRACTED SERVICE SUBMISSIONS

Eleven proposals were received for

service commodity codes as

classified under the contractor

consultant proposals for a one year

non-exclusive and with the option to

renew for an additional two years.

ITEM C – REQUEST TO CONSIDER GENERAL OPERATING EXPENSES RFP

Pursuant to Texas Education Code

44.031, contracts for the purchase

of goods and services valued at

$50,000 or more will be presented

for awarding based on an approved

competitive bidding method. The

RFP for General Operating Expenses

meets these requirements and is a

non-exclusive proposal. This

proposal is requested for are under

a one year contract with a two year

48


renewal extension as long as both

parties agree to the terms of

contract for use on an as needed

basis and funds are available for

these commodities. Renewal of this

contract is not anticipated until

February 2021.

ITEM D – REQUEST TO CONSIDER APPROVAL OF FUND RAISING SALES

A list of major fund raising activities

of $10,000 or more was presented

to the Board of Trustees

ITEM E – REQUEST TO CONSIDER APPROVAL OF FIRST READING OF TASB POLICY UPDATE 109

TASB Update 109 was presented to

the Board of Trustees for approval of

the first reading

ITEM #10 – REQUEST TO CONSIDER APPROVAL OF CALLING THE TRUSTEE ELECTION AND SCHEDULE ELECTION DATES

The 2018 Board of Trustee Election

date is Saturday, May 5, 2018.

Positions up for election are as

follows:

Position 1: Currently held by Julie

Pickren

Position 2: Currently held by Regan

Metoyer

Position 3: Currently held by Cheryl

Harris

Trustee Wennerstrom made a

motion to approve calling an

election for May 5, 2018 for Trustee

Positions 1, 2 and 3 – and approve

the election dates, times and places.

Trustee Scheibel seconded the


unanimously (7-0).

ITEM #11 – REQUEST TO CONSIDER APPROVAL OF COUNTY WIDE JOINT ELECTION

The inter-local agreement with

Brazoria County for conducting the

May Joint Election was presented

for approval. Last year was the

eleventh year the County conducted

the election for the May General

Election and was a very efficient

process.


approve a County Wide Joint

Election to be conducted by

Brazoria County. Trustee Scheibel

seconded the motion. Motion

carried unanimously (7-0).

ITEM #12 – REQUEST TO CONSIDER APPROVAL OF SCHOOL BOUNDARY ADVISORY COMMITTEE’S RECOMMENDTION FOR PLAN 1 FALL 2018 (Junior High Attendance Boundaries) and PLAN 2 FALL 2019 (Elementary Attendance Boundaries)

The School Boundary Advisory

Committee findings have been open

on the district web-site for public

comments since January 12, 2018.

All comments received were read

and weighed against

recommendations of the SBAC. The

SBAC recommendation was also

reviewed by transportation and the

recommendation is supported by

the transportation department.

Several SBAC members gave an

overview of the school boundary

recommendations.

Trustee Humbird made a motion to

approve the School Boundary

Advisory Committee Plan 1 Fall

2018 (Jr. High Attendance

Boundaries) and Plan 2 Fall 2019

(Elementary Attendance

Boundaries). Trustee Metoyer



49


ITEM #13 – REQUEST TO CONSIDER APPROVAL OF PURCHASE OF THE BUS WASH SYSTEM FOR THE TRANSPORTATION CENTER AT HERITAGE COMPLEX UNDER THE GUIDELINES OF CH (LEGAL)

This bus wash system is necessary

for completion of the Satellite

Transportation Center. The

recommended best value to the

District is through direct purchase

utilizing the State approved Buy

Board resource with an award to NS

Wash System not to exceed

$77,781.00


motion to approve the purchase of

the Bus Wash System for the

Transportation Center at Heritage

Complex under the Guidelines of

CH (Legal). Trustee Harris seconded

the motion. Motion carried

unanimously (7-0).

ITEM # 14 – REQUEST TO CONSIDER EMPLOYMENT OF PERSONNEL

As Presented


motion to approve all employments

as presented. Trustee Scheibel



ITEM #15 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE POSITIONS

A request was made for (4)

additional administrative positions

for support due to campus growth

and the opening of new facilities.


motion to approve four new

administrative positions. Trustee

Scheibel seconded the motion.

Motion carried unanimously (7-0).

ITEM #16 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENTS

Assistant Principal / Harby Jr. High

William “Randy” Teal was

recommended by administration to

serve as Harby Jr. High Assistant

Principal.

Trustee Pickren made a motion to

approve Mr. Teal as presented.

Trustee Pickren seconded the


unanimously (7-0).

Principal / Jeter Elementary

Tina McCorkle was recommended to

serve as Jeter Elementary Principal.


approve Tina McCorkle as

presented. Trustee Pickren



ITEM #17 – SUPERINTENDENT’S REPORT

Dr. Gilcrease highlighted current

District activities.

ITEM #18 – FUTURE AGENDA ITEMS

No future agenda items were

requested.

ITEM #19 – CLOSED EXECUTIVE SESSION

The Board of Trustees entered into a

Closed Executive Session at 8:11

p.m. to discuss the following:

551.072 Discuss Purchase, Exchange, Lease or Value of Real Property 551.074 Discuss Personnel or to Hear Complaints Against Personnel

The Board of Trustees returned into

an Open Session at 9:36 p.m.

50


ITEM #20 – REQUEST TO CONSIDER APPROVAL OF PURCHASE OF LAND

Future Elementary Land Purchase of + or – 14 acres of Real Property Located in Alvin ISD / Brazoria County

This recommendation was made to

procure land for the purpose of

constructing a new Alvin ISD

Elementary #21 thus adding

instructional capacity due to

enrollment growth.


motion to approve the purchase of +

or – 14 acres of real property in

Alvin ISD, Brazoria County, Texas,

not to exceed a cost of $2.75 per

square foot and authorize the

Superintendent or his designee to

contract for due diligence

professional services and negotiate

and execute a final sale and

purchase agreement related to same

as discussed in closed session.

Trustee Harris seconded the motion.


Future Junior High School Land Purchase of + or – 28 acres of Real Property Located in Alvin ISD, Brazoria County, Texas



constructing a new Alvin ISD Jr.

High #8 thus adding instructional

capacity due to enrollment growth.

Trustee Scheibel made a motion to

approve the purchase of + or – 28

acres of real property in Alvin ISD,

Brazoria County, Texas, not to

exceed a cost of $2.50 per square

foot and authorize the




and execute final sale and purchase

agreement related to same as

discussed in closed session.

Trustee Wennerstrom seconded the


unanimously (7-0).

Future High School Land Purchase of + or – 252 acres of real property in Alvin ISD, Brazoria County, Texas,



constructing a new Alvin ISD High

School #4 thus adding instructional

capacity due to enrollment growth.

Trustee Pickren made a motion to

approve the purchase of + or – 252

acres of real property in Alvin ISD,

Brazoria County, Texas not to

exceed a cost of $1.15 per square

foot and authorize the




and execute a final sale and

purchase agreement related to same

as discussed in closed session.

Trustee Metoyer seconded the


unanimously (7-0). ITEM #21 – ADJOURNMENT


adjourn the meeting. Trustee

Metoyer seconded the motion.


The meeting was adjourned at 10:55

p.m.

Attest:

________________________________

Nicole Tonini, President

________________________________

Vivian Scheibel, Secretary

51

On March 1, 2018 the Alvin

Independent School District Board

of Trustees met for a Workshop

Meeting at 12:00 noon in the

Central Administration Building,

AISD, Alvin, Texas, with the

following members present:

Nicole Tonini, Cheryl Harris Tiffany Wennerstrom, Earl Humbird, and Julie Pickren. Trustee Metoyer arrived at 12:39 p.m. Superintendent Gilcrease and other administrative staff were in attendance as well. ITEM #1 - CALL TO ORDER

President Tonini called the meeting

to order stating that a quorum of

Board members were present, notice

was duly posted, and the meeting

was called to order in accordance

with the Texas Open Meetings Act,

Texas Government Code Section

551.001.

ITEM #2 – DISCUSS INFORMATIONAL ITEMS RELATED TO UPCOMING (March 6, 2018) BOARD AGENDA

The March 6, 2018 Board agenda

was reviewed and discussed.

ITEM #3 – ADJOURNMENT


adjourn the meeting. Trustee Harris

gave a second to the motion.


Meeting was adjourned at

12:41 p.m.

Attest:

________________________________

Nicole Tonini, President

________________________________

Vivian Scheibel, Secretary

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MMaarrcchh 11,, 22001188

52


March 6, 2018


Agendum

Request to Consider Purchase of the Kitchen Equipment

for the CTE Annex/ASSETS Renovation Project under

the Guidelines of CH (Legal)

Category Business

Resource Personnel Patrick Miller, Associate Superintendent, Student

Learning Environment

Attachments Memo from Jeffery Couvillion, Executive Director of

Building Programs

Rationale The kitchen equipment purchase is necessary for

completion of the CTE Annex renovation to accommodate the ASSETS Program.

The recommended best value to the District is through

direct purchase utilizing the State approved Buy Board resource with an award to not to exceed $115,000.00

District Goal(s) Fiscal Bond Responsibility

Budget Implications

Recommendation or

Proposed Motion

That Board approves the purchase of the Kitchen

Equipment for the CTE Annex renovation to accommodate the serving of meals for the ASSETS

Program under the Guidelines of CH (Legal)

53

2200 Stapp Maxwell Drive Alvin, TX 77511 Phone 281-245-2555 FAX 281-331-3319


DATE: March 6, 2018

TO: Patrick Miller, Associate Superintendent, Student Learning Environment

FROM: Jeff Couvillion, Executive Director of Building Programs

SUBJECT: Request to Purchase under the guidelines of CL Legal

In order to insure the best value to the District, the purchase and installation of Kitchen Equipment Assets

at the Manvel Annex are being requested utilizing State Buy Board. As directed by the Principal of

Assets and JB Hensler College and Career Academy, a Request for Quote was delivered for this product

and service.

Under the state purchasing law CH Legal, whereby expenditures over $75,000.00 per line item must be

awarded by the Board of Trustees, we are requesting approval of the project and funding for a total

project expense not to exceed $115,000.00.

54



Agendum Request Board authorizing for Alvin ISD to participate in

the Texas Public Energy Alliance (TPEA) and to secure a

contract for future electricity rates

Category Operations / Action Item

Resource Personnel

Michael Barnes, Energy Manager/Facilities Coordinator

Attachments Memo from Michael Barnes, Energy Manager/Facilities

Coordinator

Rationale The Texas Public Energy Alliance provides assistance for

school districts with the purpose of shopping, bidding, and presenting the best value for electric utilities.

District Goal(s)

Managing Utility Costs

Budget

Implications

Secure best value and savings for AISD Energy Budget

Recommendat

ion or

Proposed Motion

That the Board of Trustees approve Alvin ISD to

participate with the Texas Public Energy Alliance (TPEA)

and authorize the Superintendent or his designee to contract for electricity rates.

55

2200 Stapp Maxwell Drive Alvin, TX 77511 Phone 281-245-2469 FAX 281-331-3319


Michael Barnes, ATEM

Energy Manager/Facilities Coordinator

February 28, 2018

Electricity Procurement Results

Alvin ISD has been in review with Energy Consultants for our future Energy Contract. To ensure Alvin ISD

receives the best possible rate the District’s Energy Department has been and will continue to instigate

cost savings measures for our new electricity rate.

TPEA has an Interlocal Participation Agreement with responsibilities to competitively solicit electricity

rates on behalf of their customers. TPEA will provide an “apples to apples” comparison of the rates

submitted so Alvin ISD can select a new contract that should provide savings of electrical cost for future

years. It is my recommendation that we join TPEA as a best value solution to Alvin ISD for our next

Energy Contract.

Consulting Companies

Consultant Cost per mWh * 41,000 mWh

Bill Review Demand Management

Add/Delete Meters

Power Factor Correction

Energy Consulting

Entrust $0.00 Yes No Yes No No

QuotEnergy Not Shared Yes Yes Yes Yes Yes

Emex Not Shared First Bill No Yes No No

AEG $.90 Extra Fee Extra Fee Yes Extra Fee No

5 $3.30/$1.65 Yes Yes Yes Yes Yes

Energy Edge $.75 Yes Yes Yes Yes Extra Fee

TPEA $.90/$.80 Yes Yes Yes Yes No

Michael Barnes, ATEM Energy Manager/Facilities Coordinator Alvin ISD

56


March 6, 2018


Agendum Request to Adopt the Competitive Sealed Proposal

(CSP) Contract Delivery Method as the Method of

Choice for Construction

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student


Attachments Memo from Jeff Couvillion, Executive Director of Building Programs

Rationale State Law requires Board approval of the Contract Delivery Method that brings the best value to the

District whenever it deviates from the Competitive Bid

Method.


Budget

Implications

None

Recommendation

or Proposed Motion

Building Programs is requesting that the Board

approve the Competitive Sealed Proposal contract

delivery method as the method of choice for

construction projects unless otherwise requested for a specific project

57

Memo

Date: Feb 20, 2018



RE: Request to Adopt the Competitive Sealed Proposal (CSP) Contract Delivery

Method as the Method of Choice for New Construction and Major Renovation Projects

Texas State Law allows for five contract delivery methods that school districts can use for the procurement of major construction projects:

Design-Build

Construction Manager – At Risk

Construction Manager – Agent

Competitive Bidding (design-bid-build)

Competitive Sealed Proposals State Law also requires that a board must, before advertising, determine which method provides the best value to the district whenever a method other than Competitive Bidding is used. Historically AISD has used the Competitive Sealed Proposal Method for the vast majority of our major construction projects. Only when a project has had varying factors, have we requested Board approval to use the Construction Manager-At Risk method:

Tight Schedule

Rapidly expanding sub-contractor market

Price volatility

Occupied campus Building Programs is requesting that the Board approve the Competitive Sealed Proposal contract delivery method as the method of choice for new construction and major renovation projects unless otherwise requested for a specific project.

58


March 6, 2018


Agendum Request to Consider Approval of the 2018 – 2020

Prevailing Wage Rates

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student


Attachments Memo from Jeff Couvillion, Executive Director of

Building Programs

Rationale State Law requires Board approval of the Prevailing

Wage Rates Sheet that is necessary for each Request

For Proposal that Building programs places. The

present one would cover proposals awarded 2018 thru 2020.


Budget Implications

None

Recommendation

or Proposed Motion

Building Programs is requesting that the Board

approve the submitted Prevailing Wage Rate Sheet for contract inclusion on construction projects awarded

2018 thru 2020

59

Memo

Date: Feb 20, 2018



RE: Request to Consider Approval of the 2018 – 2020 Prevailing Wage Rates

Texas State Law requires that the Board adopt a general prevailing wage rate for typical crafts or types of worker needed for construction projects, exclusive of typical maintenance work.

Historically AISD Building Programs has surveyed general contractors, architect/engineering firms, and neighboring school districts once every three years to establish a market average for these craft and worker categories. These rates are then required to be part of the contract documents for each project in order to establish a minimum that a general contractor or sub-contractor must pay.

Building Programs is requesting that the Board approve the submitted Prevailing Wage Rate Sheet for contract inclusion on construction projects awarded 2018 thru 2020.

60

Bricklayer/Mason 18.22$

Carpenter/Caseworker 19.91$

Carpet Layer/Floor Installer 17.99$

Concrete Finisher 15.11$

Data Comm/Telecom Installer 20.87$

Drywall Installer/Ceiling Installer 16.35$

Electrician 24.00$

Elevator Mechanic 33.12$

Equipment Operator - Heavy Equip 16.86$

Equipment Operator - Light Equip 14.61$

Glazier 19.45$

Insulator 15.53$

Insulator - Building 11.35$

Insulator - Mechanical Piping 10.85$

Ironworker 19.67$

Laborer 11.60$

Laborer - Skilled 12.14$

Laborer - Unskilled 9.46$

Lather 18.09$

Millwright 20.30$

Painter/Wall Covering Installer 15.26$

Pipefitter 26.04$

Plasterer 18.44$

Plumber 27.86$

Roofer 16.20$

Sheet Metal Worker 20.54$

Sprinkler Fitter 25.08$

Steel Worker Structural 17.52$

Terrazzo Worker 19.19$

Tile Setter 18.02$

Truck Driver 14.76$

Welder 14.12$

Waterproofer/Caulker 17.19$


2018 to 2020

Prevailing Wages Rates

61


March 6, 2018


Agendum

Request to Consider Personnel Items – Requested Personnel

Category Personnel/Action

Resource Personnel Dr. James “Buck” Gilcrease, Superintendent

Allen Roberts, Associate Superintendent

Attachments Memo related to personnel

Rationale Requested personnel actions

District Goal(s) Teachers and Staff

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for requested personnel

items as presented

62


March 6, 2018


Agendum

Request to Consider Classroom Teaching Units for 2018-2019 School Year



Allen Roberts, Associate Superintendent of Human Resources

Carol Nelson, Assistant Superintendent of Human Resources

Attachments Memo

Rationale Due to anticipated student growth for the 2018-2019 school year, we are requesting sixty (60) classroom teaching units at

this time.


Academic Performance


Budget Implications

Teacher Salary Schedule


Board approval be granted for the request of classroom teaching units, so that campuses may begin posting positions

and interviewing possible candidates.

63

301 E. House St. Alvin, TX 77511 Phone 281-388-1130 FAX 281-388-2741


Assistant Superintendent of Human Resources Carol Nelson

February 21, 2018

To: Allen Roberts, Associate Superintendent Human Resources

From: Carol Nelson, Assistant Superintendent Human Resources

Re: Staffing for 2018-2019 School Year

We are requesting consideration for our growth teaching positions for all campuses and new

programs in March. This will allow our campus principals to have time to recruit the most

talented teachers for our students. Having the requested personnel approved will allow for

extensive planning and hiring that needs to take place over the next few months. Our district job

fair will be held on April 14, 2018. We are requesting 60 teaching units. This includes all

campus growth, special education, and advanced academics teaching units anticipated for the

2018-2019 school year. McNair Junior High teaching positions were requested previously with

their initial staffing requests at the January Board Meeting. Your consideration is greatly

appreciated.

64


March 6, 2018


Agendum

Request to Consider Personnel Items – Renewal/Extensions of Administrator/Principal/Assistant Principal Contracts



Allen Roberts, Associate Superintendent of HR

Attachments Memo from Allen Roberts, Associate Superintendent

Rationale To comply with the Texas Education Code, the Board may consider Administrator/Principal/Assistant Principal contracts

at its March meeting.


Technology

Facilities

Academic Performance Parental/Community Involvement


Budget Implications

Funding within personnel budget allocation.


That Board approve Administrator/Principal/Assistant Principal contract recommendations for renewal/extension as

listed.

65


March 6, 2018


Agendum

Request to Consider Personnel Items – Administrative Appointments – Assistant Athletic Director/Head Football

Coach – Alvin High School


Resource Personnel Dr. Buck Gilcrease, Superintendent of Schools


Attachments Memo related to administrative appointments to be distributed

prior to the Board Meeting

Rationale Replacements due to reassignment of administrators or new

positions.


Academic Performance Fiscal Responsibility

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for Assistant Athletic

Director/Head Football Coach – Alvin High School

66


March 6, 2018


Agendum

Request to Consider Personnel Items – Administrative Appointments – Assistant Athletic Director/Head Football

Coach – Manvel High School







positions.


Academic Performance Fiscal Responsibility

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for Assistant Athletic

Director/Head Football Coach – Manvel High School

67


March 6, 2018


Agendum

Request to Consider Personnel Items – Administrative Appointments – Associate Principal – Manvel High School







positions.


Academic Performance


Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for Associate Principal – Manvel

High School

68

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