ALSA Conference (Melbourne) 2012

9 – 16th July

GENERAL OVERVIEW/UPDATE

WHAT IS CONFERENCE?

• 500+ people• 6 National Championships– Mooting, IHL Moot, Paper Pres, Client Interview,

Witness Examination, Negotiation• 3 Australian Legal Education Forums• Council meeting + AGM + elections• 2 Gala dinners, 2 theme nights, pub crawl etc

Who is the conference team?

Convenor – Victoria– Monash Pres 2010

Director of Finance – Charlie – Deakin Pres 2010

Treasurer – Owen– Deakin Pres 2012

Director of Ed/Careers – David– RMIT Pres 2011

Director of Competitions – Ryan– Monash VP (Comps) 2012

Director of Functions – Nick– Melbourne VP (JD) 2011

WHEN/WHERE IS IT BEING HELD?

MELBOURNE! • In the CBD

WHO IS HOSTING IT?

• All six Victorian Law Schools. • Deakin• La Trobe• Melbourne• Monash • RMIT • Victoria University

LOGISTICS• UNIVERSITY NUMBERS

– Each university will be given a number which is their “team” number for the week.

– This is necessary for competitions where a judge is not permitted to know which university the competitors come from.

– It also makes logistics much easier for us. • Category sub-groups

– Each category of delegate (Councilor, each competition and general delegate will have a sub-number.

– This is the same for all universities. • Example:

– Adelaide Uni may be team number 1. – Councilors will be .1, championship moot .2, client interview .3– Therefore an Adelaide University mooter will be Team 1.2

• This should make it much easier for your whole team to be aware when penalties are being given or appeals launched.

LOCATIONS - HOTEL

Official Accommodation Sponsor

3 people per roomNo shared beds!

15 minutes by tram from CBD

LOCATIONS CONT.

Council &Competitions

Hotel

GETTING TO CONFERENCE

• Fights – sponsorship• Will be confirming this over summer.• If this doesn’t occur, we will let you know with

as much notice as possible. In such instance we STRONGLY encourage you to book your flights early as you will be able to get them very cheaply. – In such case we will also use the facebook page to

alert you to deals for cheap flights into Melbourne.

Conference Plan

• Please note that everything on the following pages is a draft and not confirmed.

• The following timetables are also hugely simplified so may be out by up to an hour in timelines (because the actual one looks like this

)• More comprehensive timelines will be

provided in April.

DAY 1 (9th July) MONDAYTime Council Competitor General Delegate

7am

8am

9am Registration Registration Registration

10am

11am 11.30 Briefing

12pm 12.30 Comps Briefing 12.30 Comps Briefing

1pm Comps Briefing

2pm Comps Briefing

3pm

4pm

5pm

6pm

7pm Gala Dinner Gala Dinner Gala Dinner

8pm

9pm

10pm

11pm After Party After Party

DAY 2 (10th July) TUESDAYTime Council Competitor General Delegate

7am

8am

9am Council Round 1 Day Trip

10am

11am

12pm

1pm Lunch

2pm Council Round 2

3pm

4pm

5pm ALEF ALEF ALEF

6pm

7pm

8pm Cocktail Fundraiser* Cocktail Fundraiser* Cocktail Fundraiser*

9pm

10pm

11pm

DAY 3 (11th July) WEDNESDAYTime Council Competitor General Delegate

7am

8am 8.30 Round 3

9am Council Day Trip

10am

11am

12pm Lunch

1pm Council Round 4?

2pm

3pm

4pm

5pm ALEF ALEF ALEF

6pm

7pm

8pm Cocktail Evening Cocktail Evening Cocktail Evening

9pm Comps Announced

10pm

11pm After Party After Party After Party

DAY 4 (12th July) THURSDAYTime Council Competitor General Delegate

7am Equity Breakfast* Equity Breakfast* Equity Breakfast*

8am

9am Council Octo Final?

10am 10.30 Workshops

11am

12pm ALEF ALEF ALEF

1pm

2pm Council Workshops

3pm

4pm Quarter Finals

5pm Careers Fair/Networking

Careers Fair/Networking

Careers Fair/Networking

6pm

7pm

8pm Comps Announced

9pm Pub Crawl Pub Crawl Pub Crawl

10pm

11pm

DAY 5 (13th July) FRIDAYTime Council Competitor General Delegate Alumni

7am

8am

9am

10am

11am Sports Day Sports Day Sporty Day

12pm

1pm Lunch Lunch Lunch

2pm Sports Day Sports Day Sports Day

3pm

4pm 4.30 Speakers Forum

4.30 Speakers Forum

4.30 Speakers Forum

4.30 Speakers Forum

5pm

6pm Delegation Dinner Delegation Dinner Delegation Dinner Alumni Dinner

7pm 7.30 Theme Night 7.30 Theme Night 7.30 Theme Night 7.30 Theme Night

8pm

9pm

10pm

11pm

DAY 6 (14th July) SATURDAYTime Council Competitor General Delegate Alumni

7am

8am

9am AGM Semi Finals Workshops

10am

11am Alumni Day Trip

12pm

1pm Lunch Lunch Lunch

2pm AGM Workshops Workshops

3pm

4pm Alumni Event Alumni Event Alumni Event Alumni Event

5pm Speakers Forum Speakers Forum Speakers Forum Speakers Forum

6pm

7pm

8pm Theme Night Theme Night Theme Night Theme Night

9pm

10pm

11pm After Party After Party After Party After Party

DAY 7 (15th July) SUNDAYTime Council Competitor General Delegate Alumni

7am

8am

9am Grand Finals Grand Finals Grand Finals Grand Finals

10am

11am

12pm

1pm Lunch Lunch Lunch Lunch

2pm Grand Finals Grand Finals Grand Finals Grand Finals

3pm

4pm

5pm Alumni Pre Drinks

6pm

7pm Gala Dinner Gala Dinner Gala Dinner Gala Dinner

8pm

9pm

10pm

11pm After Party After Party After Party After Party

DAY 8 (16th July) MONDAYTime Council Competitor General Delegate

7am

8am

9am

10am

11am Check out Check out Check out

12pm

1pm

2pm

3pm

4pm

5pm

6pm

7pm

8pm

9pm

10pm

11pm

PRE-CONFERENCE EVENTS

• Saturday– AFL*

• Sunday – Drinks event*

• Aim: Where possible we would like to encourage as many delegates to get into Melbourne early. This will assist in easing the crush on Monday, while also allow people the chance to see Melbourne.

• It is therefore anticipated that social events and day trips will be organised for the whole weekend.

MARKETING – O WEEK

• VITAL that we are heavily promoted during O Week, particularly to first years.

• To this end it is anticipated that registration will be open from this early stage to capitalise on the hype created in the first few weeks of university.

• Where possible we would like to have representatives at each law school wearing Conference tshirts or the like and actively promoting ALSA, ALSA Conference and also assisting gaining interest for the home LSS.

MARKETING – O WEEK

• It would be very helpful if during this time you could also encourage as many students as possible to ‘like’ the facebook page.

• We will be working with ALSA to jointly promote ALSA and Conference during this time.

PROMOTION

• Social Media– Please ‘like’ www.facebook.com/alsa2012– Please also then share on your LSS page– Please follow @ALSAconference on twitter

• On Campus Representation– One representative from every university

• Emails and posters• On campus events

CHAMPIONSHIP POINTS

• Starts NOW!• Based on the original Daily Dirt but on steroids. • ANYTHING can count towards points provided the

Conference team consider it worthy. • Things which will particularly count towards points include

marketing of ALSA Conference at your local LSS… take photos, post them on facebook and watch the points roll in.

• Inspired by Harry Potter points, there will be a tally on the website showing which universities are sitting at the top of the table.

CHAMPIONSHIP POINTS cont.

• Sports day and careers fair attendance will also be an easy get for points!

• Boutique universities will not be disadvantaged! We will pay appropriate attention to the % of delegation involved.

• Finally, mega points will be awarded where delegations turn up to theme nights in appropriate levels of costumes, particularly if they match. Check out AMSA on fb and google if you don’t understand the levels expected (hint: more body paint, less clothing).

REGISTRATION

• Will be open from O week• Please register sooner rather than later• Will be able to ghost register for competitions• GDs, unless registering through an LSS initiative

will be charged the full amount upon registration. • Where an LSS is seeking to subsidise – please

come and chat to us ASAP so we can sort out how payment will work. If you want it split between us we will need to know nowish while we are still putting the “shopping cart” together.

IMPORTANT DATES

• 1 April: Ghost registration closes (late fees imposed after this point).

• 10 May: Final names of competitors and councilors required (if your comp hasn’t finished by this date so you don’t have names you must give us pre-warning of this prior to 1 April).

• 11 June: Moot and IHL problem and draw released– Paper Presentation papers due this day also.

• 18 June: CI/Neg problems and draw released.

To be continued…. COMPETITIONS

• We will need to decide: – Release of problems– Moving the due date for submissions– 3 rounds, 4 rounds, 3 rounds + Octo, 4 rounds + Octo– Forfeiture– Grand Finals– Penalties– Number of problems to be used in the moot– Number of problems to be used in IHL– Overview of the Competitions Subcommittee and

Appeals procedure.

To be continued… FINANCE

QUESTIONS?