ALL-HANDS ORGANIZING COMMITTEEINFORMATIONAL CALL

May 1, 2014

AGENDA

1. INTRODUCTION TO THE ALL-HANDS MEETING

2. INTRODUCTION TO CALL ATTENDEES “AROUND THE CUBE”

3. HOW TO ACCOMPLISH OUR GOALS?

4. BEST TIME FOR A STANDING CALL?

ALL-HANDS MEETINGJUNE 24-26, 2014

OUTCOME FOCUSED EVENT

Meeting Goals: Convergence on the Demonstration

Governance Charter, Next Steps on Implementation

State of CI in the Geosciences by sharing results of existing projects

Provide a forum for communication in the Geosciences

AROUND THE CUBE

Atmo-spheric

Chemistry

Climate & Large Scale

Dynamics

Paleo-Climate

Meteor-ology

Aeronomy

Space Weather

Magneto-spheric Physics

Solar Terrestrial

Igneous Petrology & Volcan-

ology

Structure &

Tectonics

Geo Ed & Workforce

Training

Geodesy

NCAR

Geophysics &

Geody-namics

Geobiology & Paleoen-

tology

Cryosphere & Ice

Dynamics

Critical Zone &

Soil Science

Chemical Ocean-ography

Geomor-phology

Hydrology

Sediment-ology & Strati-graphy

Marine Geophysics

Physical Ocean-ography

Marine Geology

BiologicalOcean-ography

Ocean Education

Ocean Drilling & Engineer-

ingSoftware

& Modeling

Bio-informatics

Ecosystems

Biology

High PerfComputing

Semantics &

Ontologies

Algorithms & DataMining

EarthCube CI

Solid and Aqueous Geochem

-istry

Who is EarthCube? EarthOceansAtmospherePolar

Roadmaps & Concept Designs (technical roadmaps and small prototype designs)

End-user Workshops & Stakeholder Alignment (identifying community needs & wants)

Test Governance Award (planning & demonstration phases)

Building Blocks, RCNs, and Conceptual Design Awards (current funded projects)

The EarthCube Journey

White Papers & Expressions of Interest (Geo & CI)

Dear Colleague Letter & Charrettes

201

1 2

012 2

013 P

rese

nt

PATH TO THE CHARTER03/25/14

04/30/14

06/24/14

07/15/14

Advisory Committee First Review

HOW DO WE ACCOMPLISH OUR GOALS?

Plenary Speaker

Opening Reception

Technology Sessions, Workshops, Hack-a-thons

Science Sessions

Table-top Exercises

Pop-Up Sessions

Networking Opportunities

Other events

MUST HAVES

Instantiated Groups Coming Together to Review and Participate in the Charter

Funded projects meeting

SCIENCE CHALLENGES

FROM END-USER WORKSHOPS

TECHNICAL CHALLENGES

DERIVED FROM THE END-USER WORKSHOPS

TECHNICAL CHALLENGES

DERIVED FROM THE END-USER WORKSHOPS IF YOU REMOVE THE WORD “DATA”

MEETING/CALL SCHEDULE

Proposed Dates (week of): 05/05 05/19 06/02 06/09 if necessary 06/16

Standing date/time: Thursdays at 11am PDT/noon

MDT/1pm CDT/2pm EDT?

WHAT ARE THE CRITICAL FUNCTIONS OF EARTHCUBE GOVERNANCE?

Group converged on 19 Critical Functions in 3 broad categories, including the following examples:

Leadership & Vision Setting, implementing, and revisiting as needed the strategic direction and plan (including

monitoring metrics)

Consistency and transparency in policies, procedures, and decision-making

Coordination with and recommendations to NSF

Advocacy & Engagement Dissemination & Communication: Branding to easily trace results and broad dissemination of EC

information across academic, private sector, and government

Engagement: End-user stakeholder engagement

Connections: Establishing partnerships to the organizations and initiatives and leverage existing resources

Guiding Technical Implementation Explicit connection between scientific process and technical functions

Maintaining alignment of funded projects

Stewardship of a reference architecture

Ensuring, improving, and monitoring the user experience

EXAMPLE OF REMAINING QUESTIONS

What constitutes “membership”?

How does the chair of the Steering Committee interact with the Program Office?

How do we ensure and promote collaboration and information flows between the various committees?

Is the Council of Data Facilities in the correct location?

Are the current guiding principles of EarthCube correct?

How do we clarify the EarthCube “niche”?

Advisory Board

OMG & Secretariat

Crowd Sourcing: Broader Public

June All Hands MeetingCharter MUST be presented at the meetingChanges can be made during the 2nd year.

Wordsmith work group (email call for participation; Google Docs)

Editing Committee (Secretariat and AAC members)

Review/ Feedback(early May to late May)

Decision Making(early to mid-June)

Crowd Sourcing: Assembly Groups

Analysis of Feedback(early June)

Arizona Team (Synthesize feedback)

Review/ Feedback(late June)

Construction of questions and set up of feedback collection system (drafted by AZ, reviewed by Synthesis Team)

Facebook & other Social Media

Create a Framing Document & FAQ to provide background (drafted by AZ, reviewed by Synthesis Team)

Preparation for Review(two weeks)

Editing Committee (Secretariat and AAC members)

Decision Making (July)

Vetting Process for Governance Charter

Finalizing the charter for review (AZ team)

Outreach to Chartered Groups with User Guides

Submission to NSF for Review

DISTRIBUTION OF THE STRUCTURE – A FRAMING DOCUMENT FOR THE CROWDSOURCING AKA “USERS GUIDE”

Framing statement on EarthCube, Direction, and How YOU can participate Recorded video, document, slide show

Including: The journey thus far

Science Drivers & Technical Challenges (links to documents)

Elements of the Production: List of Functions Identified

Draft Charter

Draft Organizational Structure

HOW TO CROWDSOURCE?

The Full Charter & Structure Presented via an online survey mechanism (e.g. Survey Monkey)

with line numbers and targeted questions for each section

Reviews coordinated by group (i.e. Secretariat, Assembly Workshop Attendees, Stakeholder Alignment Survey respondents, Professional Societies)

Send to: Professional Societies (AMS, AGI, AGU, GSA, ASLO)

XSEDE

Stakeholder Alignment Respondents

Assembly & End-User Workshops

Elements of the Charter Strategic Pathways Initiatives (3-4 targeted questions)

Quick response questions via Social Media