alfresco in an hour
DESCRIPTION
Webinar presenting Alfresco ECM in an hourTRANSCRIPT
![Page 1: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/1.jpg)
1
The Alfresco Webinar will start in a few minutes.
All lines will be on mute during the Webinar. Please use the Q&A box to submit questions.
![Page 2: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/2.jpg)
Alfrescoin an Hour
Paul HamptonDirector of Product Marketing
![Page 3: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/3.jpg)
Agenda
Introduction to Alfresco
Alfresco Content Management services
Alfresco Content Management clients
Integrations
Compare Editions
What Next?
![Page 4: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/4.jpg)
Traditional ECM
High Cost Slow / LimitedAdoption
Complex
![Page 5: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/5.jpg)
Alfresco is...
Lower Cost Easier to Use Adopted FasterLower Cost Easier to Use Adopted Faster
![Page 6: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/6.jpg)
DocumentManagement
Collaboration
Electronic RecordsManagement
Workflow
Web Content Management
Email Archive
ImageManagement
Digital AssetManagement
Complete ECM
![Page 7: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/7.jpg)
Two Components
Content Services
Client Access
VersionSecurity
SearchMetadata
LifecycleWorkflow Renditions
Web Browser
Network DriveFTP
WebDAVMS Office
Kofax
Rules / Actions
IBM LotusGoogle Docs
Replication
![Page 8: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/8.jpg)
Document Content and Properties
• Manage any content (.doc .ppt .xls .jpg .mp3 ODF XML .mp4)
• Metatdata – information about the documento Name, Title, Who created,
When Created, When modified
• Can be extendedo I.e. Customer number and
name
• Support custom types• Support for Aspects
Document
Properties
![Page 9: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/9.jpg)
Alfresco Flexible Data Model
Type = Report Type = Contract Type = Issue Log Type = Case File
Aspect = CustomerCustomer NameCustomer NumberContactStatus
Aspect = SupplierSupplier NameSupplier NumberVAT numberStatus
Aspect = ProjectProject NameProject OwnerProject SponsorStatus
✔
✔
✔
✔
✔
✔
✔
![Page 10: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/10.jpg)
Properties
Version Control
• No need to track by file nameo Alfresco –v1.ppto Alfresco – v1.2.ppto 2010-05 Alfresco.ppt
• Keep relationship between versions
• Role back• Traceability
DocumentVersion
![Page 11: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/11.jpg)
Access Control
• Lock file on edito Stop multiple editors
• User Roles• Security
o Control who has access
o Control the role that they have
DocumentVersion
Security
Lock Properties
Roles
![Page 12: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/12.jpg)
Access Control
PattiRisley
VP of HR
JenniferWatmore
CEO
![Page 13: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/13.jpg)
Content Storage
• Store content in a ‘Space’
• Navigate by:o Foldero Tago Categorieso Filters (i.e. favourites)
Document
Folder
Version
Security
Lock Properties
Roles
![Page 14: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/14.jpg)
Renditions and Comments
• Create related files• Transform to a
different formato i.e. HTML, PDF, JPG
• Allow users to comment on content
• Comments managed as separate objects
Comments
Document
Renditions
Folder
Version
Security
Lock Properties
Roles
![Page 15: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/15.jpg)
Other Services
![Page 16: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/16.jpg)
Rules and Actions
• Rules are applied to a ‘Space’
• Rules perform an action
• Rules are triggered by an evento Inbound, Outbound, Update
• Can have multiple events
• Can define the order
RulesActions
![Page 17: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/17.jpg)
Workflow
• Documents have a lifecycleo They are createdo They are reviewedo They are approvedo They are publishedo ...and then they are
revised and it all starts again!
RulesActions
Workflow
![Page 18: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/18.jpg)
“They shouldn’t have seen thatit was in review”
Workflow and Business Process Management (BPM)
• Based on embedded Jboss jBPM
• Full BPM Capabilitieso Branching, merging
and conditionso Scripting
AuthorWrite
ReviewComment
PublishRead
![Page 19: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/19.jpg)
Search
• Make it easy to find contento Both Simple and Advanced
search
• Can search for...o Folders / Containerso Content (all types)o Custom types (example
‘Contract’)o Aspects (example ‘customer
= ACME’)o Application specific
(example ‘Contract and customer = ACME’)
• Extensible via forms
RulesActions
Workflow Search
![Page 20: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/20.jpg)
Screen Shots
![Page 21: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/21.jpg)
Storage Policies
• AKA Information Lifecycle Management (ILM)
• Dynamic storage based on business policies / lifecycle rules
• Define business rules• Reduced cost without
impacting performance
RulesActions
Workflow Search
StoragePolicies
![Page 22: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/22.jpg)
Storage Policies
• Exampleso By type: Large video
files on fast expensive drives. Office documents on slower, more cost effective, drives.
o By business unit, by age, by usage, by ...
• Leverage Rules and Actions to drive location
SSD$$$
FC Drives
$$
SATADrive
$
SSD = Solid State DrivesFC = Fibre Channel
Policy Rules
Policy Rules
![Page 23: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/23.jpg)
Content Replication
• Selective replication of content
• Can be scheduled, run manually or based on a rule
• Support for full, incremental and delete replication
• One source – multiple destinations
Head Office Regional Offices
Remote DrillingOffice
Remote DrillingOffice
![Page 24: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/24.jpg)
SMTP Listener
Shared Drive
Web
SharePoint / Office
Access Content From...
![Page 25: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/25.jpg)
The Most Used ECM
• The Network Drive• Why?
o Easy to useo No Trainingo Low cost
● Hard to find files
● No Context
● No Version Control
● Inappropriate Security
Issues...
![Page 26: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/26.jpg)
Shared Network Drive
• CIFS / FTP / WebDAVo Same as a network
share foldero Can mount as a share
driveo Drag and Drop files
into Alfrescoo Edit content directly
with other applications
o Network folders can be smart spaces
o All rules are appliedo All permissions are
enforcedo If versioning is
enabled, then content will be versioned
![Page 27: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/27.jpg)
Document Management
1
23
![Page 28: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/28.jpg)
Document Details
1 2 3
4 5
![Page 29: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/29.jpg)
Project / Team Collaboration
• Customisable dashboard • Each project Includes:
o Document Libraryo Calendaro WIKIo Blogso Discussion forumso External linkso Data lists
• IMAP enabled
Alfresco Share
![Page 30: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/30.jpg)
Open Source Records Management
• First ...o DoD Certified Open Source RM
Solutiono CMIS-enabled RM Solution
• Designed for ‘Ease of Use’ o Rules processing for auto-filing,
metadata collection and rendition generation
• File records from o Web (In RM Site or from other Share
Sites)o Email – IMAP Supporto CIFS – Shared Network Drive
Supporting Governance, Retention and Compliance
![Page 31: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/31.jpg)
Records Management
![Page 32: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/32.jpg)
Web Content Management
• Rich collaboration environment
• Office–to–Web• Web Editor• Workflow• Production ready templates• WCM Development
o Standard Tools (Spring, Spring Surf, CMIS, Java, Rest)
o Lightweight scripting speeds development
o Extensible platform
• Multiple deployment options
![Page 33: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/33.jpg)
Alfresco Web Editor
ComponentEditing
Alfresco Web Editor Framework
Edit from selection list
![Page 34: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/34.jpg)
Edit Content
![Page 35: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/35.jpg)
IMAP Integration
• Virtualised IMAP Server • Browse and access repository
contento Open Alfresco from within email
cliento Navigate spaces and Share sites
as virtual email folderso View metadata, Links to content
• Drag and Drop for email archiving
• Configurable attachment handling
• Works with IMAP compliant clients – No plug-in required
![Page 36: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/36.jpg)
Complete Content Management
DocumentManagement
One RepositoryBuilt on Modern
Technology Stack
RecordsManagement
Collaboration Web ContentManagement
EmailArchive
![Page 37: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/37.jpg)
Content Services For...
Shared Drive
WEB
SAP
MS Office
SharePoint
Google Docs
IBM Lotus
Drupal
Kofax
Any CMIS Client
FTP
WebDAV
Joomla
![Page 38: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/38.jpg)
Compare Editions
Alfresco Enterprise
• Extensive QAo Support for both OS and
proprietary platforms
• Easy to configure clustering
• JMX Monitoring• Alfresco Subsystems• Storage Policies
Alfresco Community
• Automated QA on a single OS stacko Limited platform support
• Need to restart servers
![Page 39: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/39.jpg)
Compare Services
Enterprise Subscription
• Lower cost than traditional solutions
• Alfresco Technical Supporto Agreed SLA’so Support portal
• Maintenanceo Upgrade, Updates, Hot
Fixes and Back porting
• Indemnity and Warranty
Community
• Free (but hidden support and deployment costs)
• No support
o No SLA’so Community / Wiki
• None providedo Fix yourself, rely on
community
• None
![Page 40: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/40.jpg)
What Next?
• Try Alfresco...• 24 Hour trial in the Cloud
o http://www.alfresco.com/try/
• Download 30 day trialo http://www.alfresco.com/try/
• YouTube videoso http://www.youtube.com/alfresco101
![Page 41: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/41.jpg)
Summary
• Alfresco Open Source is a fraction of the cost of traditional solutions
• Alfresco has be designed and built as a complete ECM solution
• Alfresco provide extensive Content Services
• Alfresco Content Services can be access from multiple clients
![Page 43: Alfresco in an Hour](https://reader033.vdocuments.us/reader033/viewer/2022061206/5482ae60b47959d80c8b480d/html5/thumbnails/43.jpg)
The open platform forsocial content management.