alberta public housing administrators’ association annual … · 2020. 4. 8. · alberta public...
TRANSCRIPT
AGM AGENDA
1. CALL TO ORDER / WELCOME – Greg Dewling
2. APPROVAL OF AGENDA – Greg Dewling
3. RECOGNITION OF NEW MEMBERS – Greg Dewling
4. APPROVAL OF MINUTES 4.1. Annual General Meeting Minutes – May 8th, 2014 4.2. General Meeting Minutes – September 16th, 2014 4.3. Executive Meeting Minutes
4.3.1. Dec 3, 2014 4.3.2. Dec 12, 2014 4.3.3. Feb 18, 2015 4.3.4. April 24, 2015
5. EXECUTIVE / STANDING COMMITTEE REPORTS – Greg Dewling
6. Provincial Items 6.1. APHAA / GoA Workings Groups Report – Barry Bezuko/Greg Dewling 6.2. Update on Provincial Housing Strategy – Barry Bezuko 6.3. Update on Lodge Renewal Report – Barry Bezuko
7. FINANCIAL REPORTs – Dawna Coslovi 7.1. Financial Statements for the year ending August 31st, 2014 7.2. Financial Statements at March 31st, 2015 7.3. Budget 2015 – 2016
8. ELECTION OF OFFICERS – Raymond Swonek
9. OTHER BUSINESS – Greg Dewling
10. ADJOURNMENT
Alberta Public Housing Administrators’ Association Annual General Meeting
Thursday, May 7th, 2015 10:00 a.m. – 10:45 a.m.
Edmonton Marriott River Cree Resort
New Members 2014-15 First Name Last Name Agency Bonny Burton Heartland Housing Foundation Kevin Capowski Heartland Housing Foundation Susan Demchuk Crowsnest Pass Senior Housing Bill Eaves Sturgeon Foundation Jim Fowler Sturgeon Foundation Henry Goertzen Mackenzie Housing Management Sheri Heller Vermilion & District Housing Foundation Kris Holbeck Willow Creek Foundation Jason Spoor Capital Region Housing Corporation Jim Steinke Cypress View Foundation Steven Thiessen MD Of Minburn Foundation Terri Wheaton Heartland Housing Foundation Terri Wiebe Taber and District Housing Foundation
Alberta Public Housing Administrators’ Association Annual General Meeting Minutes
May 8th, 2014 Marriott River Cree Resort
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1. Call to Order
Meeting was called to order at 9:00 am by Raymond Swonek
2. Approval of Agenda The Agenda was approved as circulated.
3. Membership
3.1. Recognition of New Members A listing of new members was provided and those in attendance were asked to stand.
3.2. Policy on Honorary Members A draft policy on Honorary Membership was circulated and discussed.
It was duly moved and seconded to approve the Honorary Membership policy as circulated 3.3. Policy on Non CAO’s and Regular Membership Status
A draft policy on how to handle Non CAO’s who apply for regular membership was circulated and discussed.
It was duly moved and seconded to approve the Additional Questions for Non CAO’s policy. 4. Approval of Minutes
The Minutes of the Annual General Meeting of May 9th, 2013, the General Meeting of October 1, 2013 and the Executive Meetings of November 25, 2013, February 12, 2014, and March 11, 2014 were reviewed and accepted as information.
5. Executive Report Raymond Swonek highlighted some points from the written Executive Report circulated with the agenda. He indicated the membership of the Association has received an all-time high of 129 members. He encouraged the membership to use the online Risk Management tools now available. He reported on the initial discussions the Association has had with the Chartered Institute of Housing regarding their education certification program. More discussions will take place and the membership will be updated at that time.
6. Standing Committee Reports The written reports from the various APHAA Standing Committees were reviewed and accepted as information. It was noted that Marlys Jordan’s name had been missed as a member of the Education Committee.
7. External Committee Reports An update on the Lodge Program Renewal Working Group was given by Dawna Coslovi.
8. Financial Reports 8.1. Financial Statements as of August 31st, 2013
The statements as reviewed by two members (Dennis Magnusson & Gail Sopkow) were circulated and discussed
It was duly moved/seconded to accept the year end statements as presented.
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8.2. Financial Statements as of March 31st, 2014 The statements to March 31st, 2014 were circulated, discussed and accepted as information
8.3. Budget 2014-15 A draft budget for the operating year of 2014-2015 was circulated and discussed.
It was duly moved/seconded to approve the budget as presented. 9. Election of Officers
Nancy Laing advised that two positions are available this year for nomination, President and Vice President. 9.1. Nominations for Vice President
Nancy Laing called for nominations for the position of Vice President of the Association. Cam McDonald was nominated and accepted the nomination. Richard Walisser was nominated and declined the nomination. There being no further nominations, Cam McDonald was declared Vice President
9.2. Nominations for President Nancy Laing called for nominations for the position of President of the Association. Gregory Dewling was nominated and it was indicated in his absence that he had accepted the nomination. Geoff Olson was nominated and accepted the nomination. A vote by ballot was held and Gregory Dewling was declared the President
It was duly moved/seconded that the ballots be destroyed.
9.3. Recognition of Past Officers Nancy Laing, Geoff Olson, and Raymond Swonek were recognized for their years of service to the Association.
10. Other Business There was no other business brought forward.
11. Adjournment The meeting adjourned at 9:31am.
Alberta Public Housing Administrators’ Association Annual General Meeting Minutes
September 16, 2014 The Banff Centre
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1. Call to Order
A quorum being present the meeting was called to order at 8:45 am by Greg Dewling
2. Recognition of New Members New members in attendance and those attending for the first time were asked to stand and were welcomed by the participants.
3. Approval of Agenda The Agenda was approved as circulated.
4. Approval of Minutes
The Minutes of the Annual General Meeting of May 8th, 2014, the Executive Meetings of June 24th, 2014, August 12th, 2014 & September 15, 2014 were reviewed and accepted as information.
It was duly moved/seconded that the minutes as presented by accepted as information. Carried
5. Reports Greg Dewling indicated that the Executive Report and Standing Committee Reports had been circulated previously and asked for any questions on the reports. There being none, he asked all members who are serving on a committee to stand and be recognized by the membership.
It was duly moved/seconded that the reports be accepted as information. Carried 6. Chartered Institute of Housing Presentation / APHAA CIH MOU Proposal
A presentation was given by Lisa Kotsopoulos, Executive Director of the Chartered Institute of Housing Canada on their organization and the professional education program they offer. They are seeking a partner in Alberta to assist with the national roll-out of their programs. G. Dewling reviewed the proposal for APHAA to become the Alberta partner of CIH Canada and entertained discussion on the proposal.
It was duly moved/seconded that an MOU between APHAA and CIH Canada be negotiated, subject to receiving the necessary funding from the Province. Carried
It was suggested that during the negotiations, the possibility for reduced courses fees be explored for APHAA Members.
7. Adjournment
Adjournment was moved/carried at 10:50am
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APHAA Executive Meeting Notes December 3rd, 2014, 9:30 am Leduc Foundation Office
Attended in Leduc: Greg Dewling, Dave Buist, Cam McDonald, Lynn Olenek, Kent Fletcher
(Admin Support)
Conference Call: Debbie Normington, Dawna Coslovi, Lawrence Braul
Regrets: Ross Gaehring, Raymond Swonek
1. Call to Order G. Dewling called the meeting to order at 9:35 am.
2. Conference Call with Alberta Seniors
A conference call with Mike Leathwood, ADM Alberta Seniors and members of his senior staff took place.
2.1. Housing Strategy – the department is presenting the process for developing the
housing strategy to The Priorities & Planning Committee. Once approved, it goes to the Operations Committee for approval, then implementation of the process will follow. This will determine what consultation will be held. Should be rolling out a process by early January. Some of the questions to be answered in this strategy are: What is government role? Should government own or not own? What is should the delivery system look like? Who are the key players going forward? There was discussion on how does government assess delivery agencies for accountability and capacity. This will require performance based assessments, benchmarking, etc. Need our help determining this process, and it should be added to Stakeholder Relations Working Group agenda.
2.2. Standing Committees – there was then discussion on establishing four committees that would be working groups addressing a variety of issues between government and APHAA Membership. The committees will have government representation and APHAA representation and will be co-chaired by a government rep and an APHAA rep. M. Leathwood advised that their co-chairs would be as follows: Policy Review Working Group – Krista Goretsky Capital Maintenance Working Group – Don Squire Funding Working Group – Robert Lee
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Stakeholder Relations Working Group – Barry Bezuko G. Dewling indicated we would choose our co-chairs and members later in our meeting today. The committees would then be convened, asked to establish terms of reference and set timelines for addressing the issues. There was some discussion on what issues would be covered by which committee. They included the following: Policy Review – 315 rule, Social Assistance Rental Rates and AISH rates, Management Body incorporation & Schedule A & B Properties, Board Liabilities, Lodge Renewal, Board make up, ASLI program renewal, etc. Capital Maintenance - streamline process yet meet accountability needs of AG department, set starting point for lifetime analysis (FCI’s , condition reporting, etc.) Funding – funding agreements, budget year ends, etc. Stakeholder Relations – Housing Strategy, Capacity Building, performance measures, communication, education, health care delivery (possible new committee). It was indicated that we should hear on budgets soon. This lead to a discussion on year end’s for Management Bodies being moved to correlate with Government. To be added to Funding Working Group agenda. Conference call with Alberta Seniors ended at 10:35am.
3. Adoption of agenda – the agenda was accepted as circulated, with the addition of appointing Co-Chairs and members to the Government / APHAA Standing Committees added under new business.
4. Minutes of Meetings
4.1. The minutes of the Executive Meetings of October 8/14 were accepted as information. It was noted that “Robin Wigston” should be changed to “Robin Miiller” in the minutes.
5. Committee Reports & Business Arising from Minutes
5.1. Standing Committee Reports
5.1.1. Conference Planning Committee
5.1.1.1. Spring Event booked for May 6 & 7, 2015 at Marriott River Cree. 5.1.1.2. Fall 2015 booked for October 20-22, 2015 at Banff Centre.
Committee will meet early in new year to review details of event bookings. 5.1.2. Membership Committee
Membership is currently 121.
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5.1.3. Education Committee 5.1.3.1. Spring Event - Asset Management Module to be presented at spring
conference 2015. Working with CIH to develop the module. This may be a classroom presentation of their online Asset Management course.
5.1.3.2. CIH Initiative – to be launched at spring event 5.1.3.3. Bursary Awards – bursary applications for Greg Dewling and Raymond
Swonek were presented.
G. Dewling left the room and C. McDonald took the Chair.
The bursary applications were discussed and approved.
G. Dewling returned to the meeting and assumed the chair.
5.1.4. Communications/Public Relations – The committee will meet to discuss options for conference call meetings with the membership. Target January for the next conference call
5.2. External Committees 5.2.1. Lodge Review – report of committee is being finalized. The members have not
seen the final report, but should be seeing it shortly. They will then meet and present recommendations to the Minister.
5.3. Financial Report The Financial Statements as of October 31, 2014 were reviewed and accepted as information. A proposal for the disposition of the remaining capacity grant funding from the Province was reviewed and approved.
5.4. Administration Report The administration reports were reviewed and accepted as information. G. Dewling presented the change in the hourly rate proposed by Arrow Consulting Services Inc. for Admin support services. The rate increased was approved. G. Dewling will sign the contract on behalf of APHAA.
6. Correspondence - Thank you note from Robin Wigston’s wife for our donation in memory
of Robin was reviewed.
7. New Business
The executive established the committee membership as noted in the attached schedule to these minutes.
8. Next Meeting Date: Sometime early February.
9. Adjournment : Meeting adjourned at 11:35 am
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Government / APHAA Standing Committees
Policy Review Working Group Krista Goretsky Alberta Seniors Co Chair Lynn Olenek Heartland Housing Foundation Co Chair Dawna Coslovi Green Acres Foundation Member Lauren Ingalls Foothills Foundation Member Lindsay Pratt Heart River Housing Member Walter Felitsyn Sturgeon Foundation Member
Capital Maintenance Working Group Don Squire Alberta Seniors Co Chair Lawrence Braul Trinity Place Foundation Co Chair Ross Gaehring Kneehill Housing Corporation Member Dave Buist The Bethany Group Member Lori-Anne St. Arnault Meridian Foundation Member Debbie Normington Grande Spirit Foundation Member
Stakeholder Relations Working Group Barry Bezuko Alberta Seniors Co Chair Greg Dewling Capital Region Housing Corp. Co Chair Cam McDonald Edmonton Inner City Housing Society Member Nancy Laing Leduc Foundation Member Richard Walisser North Peace Housing Foundation Member Robin Miiller Medicine Hat Community Housing Society Member
Funding Working Group Robert Lee Alberta Seniors Co Chair Raymond Swonek GEF Seniors Housing Co Chair Jason Spoor Capital Region Housing Corporation Member Denis Beesley The Bethany Group Member
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APHAA Executive Special Meeting Notes December 12th, 2014, 2:00pm Conference Call
Attended by Phone: Greg Dewling, Dave Buist, Cam McDonald, Lynn Olenek, Lawrence Braul,
Debbie Normington, Dawna Coslovi, Kent Fletcher (Admin Support)
Regrets: Ross Gaehring, Raymond Swonek
1. Call to Order G. Dewling called the meeting to order at 2:05 pm. He explained that subsequent to the Executive meeting of December 3rd 2014, there had been some questions raised as to whether APHAA’s involvement in the committees the Government of Alberta had agreed to set up was within our Association’s mandate. The purpose of this special meeting was to discuss that subject.
2. Mandate Discussion
The members of the Executive reviewed the strategic plan of the Association, the statements made on the Association’s website about what we do and reviewed past involvement in committee work with the government and others. The conclusion reached at the end of the discussion was that the work of these committees was at the level of government administration to administrators, and could not be considered political advocacy. It is consistent with work done previously on committees such as HAL and the Lodge Review. It was agreed to pursue the establishment of the committees with government and to quickly work on Terms of Reference, definitive initiatives to be pursued within definitive timelines. K. Fletcher is contacting the APHAA Members who were identified by the Executive to be asked to participate on the committees. He will work with the Government Co-chairs to get these committees set up. See the attachment for the recommended membership of the committees. G. Dewling will contact the members who raised concerns and will advise them of the decision of the Executive.
3. Adjournment : Meeting adjourned at 2:45 pm
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Government / APHAA Standing Committees
Policy Review Working Group Krista Goretsky Alberta Seniors Co Chair Lynn Olenek Heartland Housing Foundation Co Chair Dawna Coslovi Green Acres Foundation Member Lauren Ingalls Foothills Foundation Member Lindsay Pratt Heart River Housing Member Walter Felitsyn Sturgeon Foundation Member
Capital Maintenance Working Group Don Squire Alberta Seniors Co Chair Lawrence Braul Trinity Place Foundation Co Chair Ross Gaehring Kneehill Housing Corporation Member Dave Buist The Bethany Group Member Lori-Anne St. Arnault Meridian Foundation Member Debbie Normington Grande Spirit Foundation Member
Stakeholder Relations Working Group Barry Bezuko Alberta Seniors Co Chair Greg Dewling Capital Region Housing Corp. Co Chair Cam McDonald Edmonton Inner City Housing Society Member Nancy Laing Leduc Foundation Member Richard Walisser North Peace Housing Foundation Member Robin Miiller Medicine Hat Community Housing Society Member
Funding Working Group Robert Lee Alberta Seniors Co Chair Raymond Swonek GEF Seniors Housing Co Chair Jason Spoor Capital Region Housing Corporation Member Denis Beesley The Bethany Group Member
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APHAA Executive Meeting Notes February 18, 2015, 12:00 pm Leduc Foundation Offices 5118 50 Avenue Leduc AB
Attended In Leduc : Greg Dewling, Dave Buist, Cam McDonald, Lynn Olenek, Raymond
Swonek, Lawrence Braul, Kent Fletcher (Admin Support)
Attended by Phone: Debbie Normington
Regrets: Dawna Coslovi, Ross Gaehring 1. Joint Meeting with ANPHA
Board A discussion was held during a luncheon with the ANPHA Board. The mandates of each organization were shared. ANPHA will be focusing on advocacy for the Non-Profit Industry in Alberta and has an agency-based membership structure. They indicated their support for APHAA’s training & education mandate. The joint meeting was adjourned at 12:50pm.
2. Call to Order G. Dewling called the meeting to order at 1:00 pm
3. Agenda The following items were added to the agenda: 7.2 ANPHA 7.3 Administration Support Contingency Plan The agenda was adopted as amended.
4. Minutes of Previous Meetings The minutes of December 3, 2104 & December 12, 2014 were reviewed. It was duly moved/ seconded to accept the minutes as circulated. Carried
5. Committee Reports & Business Arising from Minutes
5.1. Standing Committee Reports
5.1.1. Conference Planning Committee
A report was given by D. Buist on the committee activities and the notes of the January 21, 2015 committee meeting
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were reviewed. 5.1.1.1. Spring 2015 Event The draft itinerary for the Spring Event May 6&7, 2015 at
the Edmonton Marriott River Cree Resort was reviewed. The Government Session of the itinerary was discussed. It was agreed to pass on the government session for the spring event and to invite the Mayors of Calgary & Edmonton to address the group. If they are not available then Nolan Crouse, Chair of the Capital Region Board is to be invited. The draft agenda for the AGM was reviewed. It is to be amended to reflect the key note speakers as approved above.
5.1.1.2. Fall 2015 Event The draft itinerary for the Fall 2015 Event, Oct 20-22, 2015 at The Banff Centre, was reviewed. It was noted that the CIH Canada West Canada Founders Program will hold its first session at the same location on Oct 18 & 19th, 2015. It was recommended that Paul Tennant, a presenter for the Founders Program be invited to address our Event on Tuesday Morning and that the AGM be moved to Thursday Morning. K. Fletcher is to contact Paul Tennant and determine his availability.
5.1.1.3. Yardi Sponsorship Offer An offer from Yardi has been made to provide sponsorships for our events. Discussion was held on the principle of APHAA making various sponsorship opportunities available on an open invitational basis to vendors. It was agreed to add this topic to the agenda for the AGM in May, so we can seek direction from the membership.
5.1.2. Membership Committee The committee has not met since the last Executive Meeting. It was reported that membership stands at 122. It was reported that there are a couple of potential members waiting for the discount membership rate to come into effect on March 1st before they join this year.
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5.1.3. Education Committee The committee will be meeting on March 4th, 2015.
5.1.3.1. Asset Management Module
This module will be presented at the Spring 2015 session. Facilitators will include Doug Kitlar, GEF and possibly two representatives from CRHC. (NOTE: Subsequent discussion at the meeting resulted in the Asset Management Module being canceled for the Spring 2015 Event and replaced with a Strategic Planning Session.)
5.1.3.2. CIH Canada Initiative C. McDonald and K. Fletcher have been participating in conference call meetings with the partners in the Western Canada Initiative. The first of three sessions of the Western Canada Founders Program will be offered at The Banff Center, Oct 18 & 19. The remaining two sessions will be held in Vancouver. A process has been developed for reviewing of the on-line CIH Courses to “localize” such. It was suggested that Nancy Simmonds and Nancy Laing should be involved in the group that carries out this review for APHAA.
5.1.3.3. Bursary Program The funds from the provincial grant for the bursary program have now been fully allocated. The program is to be put on hold until notification that new grants funds have been received.
5.1.4. Communications / Public Relations Committee
The meeting notes of the February 9, 2015 committee meeting were reviewed
5.1.4.1. APHAA Bulletin A draft of the Spring 2015 Bulletin was reviewed and approved for distribution to the members. (NOTE: Subsequent discussion resulted in edits to the Bulletin being required to reflect the changes to the Spring 2015 event. )
5.1.4.2. Request to Membership Committee
The committee asked the Executive to request the Membership Committee to prepare a letter to potential members on the benefits of membership in APHAA and to send such a letter out annually. It was moved/seconded that this request be approved
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and forwarded to the Membership Committee. Carried.
5.1.4.3. Update on Working Groups at AGM
The request that the APHAA / AB Seniors Working Groups provide updates at the AGM was approved by the Executive.
5.1.4.4. Quarterly Meetings with ADMs
The need for Quarterly Meetings with the Seniors ADM of Housing was discussed. It was agreed these meetings should continue and meetings with other ADM’s as deemed relevant should be held (Seniors, Health, Human Services, etc.).
5.1.4.5. Strategic Plan Working Group
The recommendation that a Strategic Planning Working Group be struck was discussed. The Executive then discussed the urgency of this planning given the recent events in the industry including the formation of ANPHA and the need for APHAA to determine its direction going forward. It was duly moved/seconded that the Asset Management Module Education at the Spring 2015 Event be replaced with a facilitated Strategic Planning Session, and that Cam McDonald, Lauren Ingalls, Richard Walisser and Lawrence Braul be asked to be the Strategic Planning Working Group. Carried. It was noted that this would require some changes to the bulletin and the Spring 2015 Event Itinerary previously approved. K. Fletcher is to make these changes and arrange for the working group to meet and choose a facilitator. The timeline on the strategic planning process would be for a facilitated session in May 2015, a draft strategic plan for 2016-18 to be presented at the Fall Conference 2015 for membership approval.
5.1.4.6. ASCHA Trade Show Booth APHAA will have a booth at the April Trade Show. The theme for our booth location is “the 60’s”. A group will be organized to plan, set up and man the booth. This will include staff from CRHC and GEF. The information distributed at the booth will focus on APHAA and CIH Canada’s educational opportunities.
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5.2. External Committees 5.2.1. AB Seniors / APHAA
Working Groups All working groups have been established and have or will be meeting shortly. The Working Groups report to a Steering Committee, which then reports to the AB Seniors ADMs.
Acceptance of Reports It was duly moved/seconded to accept the reports given in agenda items 5.2 & 5.3 as information.
5.3. Financial Report 5.3.1. Financials to January 31,
2015 The financial reports to January 31, 2015 were reviewed and accepted as information.
5.3.2. Transfer of Funds to Term Deposit
The balance in the bank current account was reviewed. It was duly moved/seconded that $40,000 be transferred from the current account into a short term investment account. Carried. K. Fletcher is to contact the bank and make arrangements for this investment of funds.
5.4. Administration Report 5.4.1. Contracted Hours The contracted hours report from Arrow Consulting
Services Inc. was reviewed and accepted as information.
5.4.2. Web Statistics The web stats provided were reviewed and accepted as information. It was duly moved/seconded that the report of website statistics be removed from the Executive Meeting agenda and referred to the Communications/Public Relations Committee agenda. Carried.
6. Correspondence There was no correspondence to review
7. New Business 7.1. Public Interest Alberta It was suggested by L. Braul that the Executive should
consider investigate collaboration with one or more advocacy groups such as Public Interest Alberta. APHAA could feed advocacy issues through such organizations
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without “biting the hand that feeds us”. G. Dewling agreed to investigate this suggestion further and report back to the Executive.
7.2. ANPHA As the subject of the Joint Meeting held with ANPHA and its mandate had been discussed in agenda item 5.1.4.5 above, there was no further discussion necessary.
7.3. Administrative Support Contingency Plan
There was discussion on the contingency plan should something happen to K. Fletcher. It was noted that all APHAA files are backed up on the cloud. Key information on passwords, file access, backups, etc. will be provided to the President & Secretary/Treasurer and updated as needed.
8. Next Meeting Date TBA
9. Adjournment Meeting was adjourned at 3:50pm
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APHAA Special Executive Meeting Notes April 24th, 2015, 10:00 am Conference Call
Attended : Greg Dewling, Dave Buist, Cam McDonald, Lynn Olenek, Raymond
Swonek, Lawrence Braul, Ross Gaehring, Dawna Coslovi, Kent Fletcher (Admin Support)
Regrets: Debbie Normington 1. Call to Order G. Dewling called the meeting to order at 10:03 am
2. Agenda The following items were added to the agenda:
3.4.5 Government staff attendance at AGM 5.1 Working Group Steering Committee The agenda was adopted as amended.
3. Review Spring Event Itinerary 3.1. Review Strategic Planning
Session C. McDonald updated the Executive on the May 6th Strategic Planning Session. Discussion was held on the survey questions to be distributed to the membership prior to the event for input. There was a proposal to have more in-depth questions on the survey rather than the proposed “high-level’ approach. It was agreed to go with the “high-level” questions. Pieter DeVos will be facilitating.
3.2. Review of Networking Session
After discussion it was agreed to move the Networking Session from 4pm May 6th, to 11am May 7th, following the AGM. Topics for the Networking Session could include:
• HAL, what now? • Communication with members • Issues for the Working Groups • Issues arising from Strategic Planning
3.3. Review of Keynote
Speaker Information on Nolan Crouse and the CRB was provided. Suggested his address inform the members on the
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collaborative approach of the CRB, work of their housing group, expectations of politicians around housing and management bodies. It was recommended that a brief explanation of the CRB be included with Mayor Crouse’s bio in the meeting package to be sent to the membership.
3.4. Review of May 7th AGM 3.4.1. Discussion of Honorary
Members There have been no nominations for Honorary Membership Status submitted. It was recommended that this be actively pursued for the Fall Conference. K. Fletcher was asked to contact a few members to encourage them to nominate some of those who have retired over the last year or two.
3.4.2. Review of Executive Report/Committee Reports for AGM
The Executive Report and the Standing Committee reports have been combined into one report. The report as presented was accepted for distribution to the membership with the AGM package.
3.4.3. Review Budget A draft budget was presented for review. After discussion the budget as presented was approved for presentation to membership at the AGM.
3.4.4. Discussion election of officers
The only executive position up for election this year is the Secretary/Treasurer. The incumbent, D. Coslovi is eligible to serve another term and is willing to do so. Nominations will be called for from the floor at the AGM. An invitation for members to express their interest in serving as members-at-large and/or on Standing Committees will be made at the AGM as well. The election proceedings at the AGM will be handled by the Past President, R. Swonek.
4. Other Business 4.1. Steering Committee Attendance at the Working Group Steering Committee
Meeting for Monday April 28th was discussed. It was agreed that the meeting needs to be rescheduled. K. Fletcher will send out a revised meeting date request.
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5. Next Meeting It was agreed to hold a brief meeting following the AGM and Networking Session on May 7th at the Edmonton Marriott River Cree.
6. Adjournment The meeting was adjourned at 11:15 am.
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The APHAA Executive and Standing Committees have been hard at work during the last twelve months focusing on accomplishing the objectives of the “2012-15 Strategic Plan”. This report highlights some of those accomplishments. Membership
• 114 of 134 members renewed their membership in 2014-15 and 13 new members joined leaving us with 127 members currently. This is considered a success in an environment of declining numbers of agencies in the Province.
• We continue to contact non-member CAO’s and invite them to our events and to become members.
Education • An education Bursary Program has been successfully created with 8 bursaries having been
awarded to date totaling just over $7,000. New funding has been received from the Province for continuation of the program over the next twelve months. • A partnership has been created with The Banff Centre Leadership Group for development of
a two-phase Leadership Seminar Program for our members. The first phase was successfully delivered in the Fall of 2014 and Phase 2 will happen this Fall at the APHAA Conference and will focus on “the exterior world of the leader – on the kinds of conversations successful leaders have with others when change is crucial”. Those who successfully complete both Phases will receive an “APHAA/Peter Lougheed Leadership Institute Certificate of Program Completion”.
• A partnership has been created with CIH Canada and their other Western Canada Initiative Partners providing an industry specific path to professional accreditation for Public/Social Housing Administrators.
• The Risk Management Portal continues to be available to our members, where you will find the iCloud tools to assess your Risk Management readiness and then develop a Risk Management Plan. The 12 audio seminars presented by the Nonprofit Risk Management Center have been recorded and are available through the same Portal. www.nonprofitrisk.org/aphaa/
• We continue to update our Core Competency Education Modules and will offer these as need and interest is identified. A CAO Orientation Model is being planned for June and the Asset Management Model will be presented at a date to be determined.
Communication / Public Relations
• To enhance co-operation and collaboration between our industry and the Government of Alberta, four working groups have been established to provide recommendations on key issues to the Assistant Deputy Minister, Alberta Seniors. The Working Groups are:
o Policy Review o Capital Maintenance o Stakeholder Relations o Funding & Accountability
Executive Report – May 2015
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• Our website at www.aphaa.org continues to be a source of information to our members and the industry as a whole.
• Our online Discussion Forum provides a tool for ongoing networking and information sharing. Information posted there is retained and is searchable.
• We now have a Twitter Account - @Aphaainfo . You are encouraged to join Twitter and follow us. This social media tool has become the communication choice of many politicians and industry leaders. Follow them and they will follow you.
• We now have a Facebook page - www.facebook.com/aphaa.org . Please “friend” us. • Association Newsletters are issued periodically throughout the year. • In April 2015 we had a booth at the ASCHA Trade Show and highlighted our new
partnership with CIH-Canada and the education benefits of membership in APHAA. • We continue to provide networking sessions at our Spring and Fall Conferences
Conferences
• Our Fall 2014 Conference at the Banff Centre set a record for attendance (137). Phase 1 of the Leadership Course developed by the Banff Centre Leadership Group was presented.
• Our Spring 2015 Conference this year is dedicated to the development of a new 3 year Strategic Plan for the Association. This planning will take place in conjunction with our Annual General Meeting. Key Note Speaker will be Nolan Crouse, Mayor of St. Albert and Chair of the Capital Region Board.
• Our Fall 2015 Conference will be held at The Banff Centre, October 20-22. This event will feature Phase 2 of the Leadership Course. Registration will begin shortly. CIH-Canada will be offering their Founders Program October 18 & 19 at the Banff Centre as well.
• Our Spring 2016 Conference will be held May 4 & 5, 2016 at a location TBA. • Our Fall 2016 Conference will be held at the Banff Centre, October 17-20, 2016 • Membership surveys will follow each event and we encourage you to provide your feedback
on these events and recommendations on what you would like to see at future events. I hope that you will take the time to thank each of the Members who have given of their time to serve on the Executive, Standing Committees and Working Committees. A list of those serving is attached. Greg Dewling President
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Report on APHAA/ GOA Working Groups May 7th, 2015
The Government of Alberta (represented by Alberta Seniors) and APHAA, recognizing the need to work more collaboratively together, have established four Working Groups:
1. Policy Review 2. Capital Maintenance 3. Stakeholder Relations 4. Funding & Accountability
The Co-chairs of the Working Groups form a Steering Committee to give direction and guidance to the working groups.
Mandate of Working Groups & Steering Committee
Primary Mandate: To provide advice and make recommendations to the Steering Committee relating to the publicly-funded housing industry in the Province of Alberta (the Industry). The advice and recommendations are vetted by the Steering Committee and then passed on to the Assistant Deputy Minister, Housing Division Seniors (ADM)
Secondary Mandate: To be a vehicle of information sharing between government and the Industry.
Membership
The ADM appoints government staff members to the Working Group. The Alberta Public Housing Administrators’ Association (APHAA) appoints a designated number of APHAA Members to the Working Groups.
The Working Group members represent the Industry, not their employing agencies, and are expected to share their knowledge and skills to address responsibilities assigned to the Working Group.
The Working Group is not a legal entity, and will not have legal or contractual responsibility for any of the work or information associated with it.
(See Listing of current Working Group Members at end of this report).
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Current Issues Under Discussion by Working Groups
1. Policy Review Working Group a. Priorities include
i. Treatment of Income/Assets ii. Ministerial Order Exemptions/Exceptions
iii. ASLI Program Renewal
b. Priorities to be referred back to Steering Committee for re-assignment i. Ministerial Order Changes (Time Delays) ii. Board Make Up
iii. Affordable Housing Reporting (Rent Change Approvals)
2. Capital Maintenance Working Group a. Priorities Include
i. Review & clarify current processes & challenges, consider regional seminars on processes
ii. Examine current documentation & definitions as to currency & revelance iii. Explore how technology might play a role iv. Work on understanding each other’s challenges and needs
3. Stakeholder Relations Working Group
a. Priorities Include i. Government/Industry Protocols
• Key Points of Contact between GOA & Agencies • Input processes • Sharing of Best Practises • Standardized Action Request / Dispute Resolution • Use of technology • Data collection & Recording
ii. Communications iii. Operational Effectiveness iv. Integration of Health & Support Services
4. Funding & Accountability Working Group
a. Priorities include i. Proforma Financials ii. Reserve Policies (Cash & Capital)
iii. Revised Formula for Lodge program iv. Asset Transfer v. Need for accountability to be attached to funding
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Each of the Working Groups has held at least one meeting. Recommendations and findings needing ADM or higher approvals will be submitted through the Steering Committee to the ADM. There will probably be many initiatives that do not require higher approval that will be implemented as determined by the Working Groups and the GOA staff.
The Working Groups welcome suggestions from industry members and will share implementation plans with the industry for feedback before implementation occurs.
Submitted by the Steering Committee Co-chairs:
Greg Dewling (APHAA President) Barry Bezuko (Director Stakeholder Relations, Housing Division SeniorsAlberta Seniors
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Working Group Membership Listing
Policy Review Working Group
Krista Goretzky Alberta Seniors Co-Chair Lynn Olenek Heartland Housing Foundation Co-Chair Dawna Coslovi Green Acres Foundation Member Lauren Ingalls Foothills Foundation Member Lindsay Pratt Heart River Housing Member Walter Felitsyn Independent Member Annette VanWoerkom
Alberta Seniors Member
Capital Maintenance Working Group
Don Squire Alberta Seniors Co-Chair Lawrence Braul Trinity Place Foundation Co-Chair Ross Gaehring Kneehill Housing Corporation Member Dave Buist The Bethany Group Member Lori-Anne St. Arnault
Meridian Foundation Member
Debbie Normington
Grande Spirit Foundation Member
Stakeholder Relations Working Group
Barry Bezuko Alberta Seniors Co-Chair Greg Dewling Capital Region Housing Corp. Co-Chair Cam McDonald Edmonton Inner City Housing Society Member Nancy Laing Leduc Foundation Member Richard Walisser North Peace Housing Foundation Member Robin Miiller Medicine Hat Community Housing Society Member
Funding & Accountability Working Group
Robert Lee Alberta Seniors Co-Chair Raymond Swonek GEF Seniors Housing Co-Chair Jason Spoor Capital Region Housing Corporation Member Denis Beesley The Bethany Group Member Christopher Zalasky Alberta Seniors Member
ASSETSBank 43,581.59Term Investments 60,442.42Cash / Un-deposited Funds 0.00Accounts Receivable 590.00Prepaid Expenses 18,655.15
TOTAL ASSETS 123,269.16
LIABILITIESBursaries Payable 5,000.00Accounts Payable 4,065.19Prepaid Fees 0.00Restricted Grants 0.00
EQUITY 114,203.97Education Reserve 5,310.00As at September 1, 2014 64,901.61Surplus/Deficit(-) YTD 43,992.36
TOTAL LIABILITIES & EQUITY 123,269.16
Actual Budget %REVENUE
Bank Interest / Dividends 265.75 265.00 100.28%Spring Meeting Fee 12,900.00 23,200.00 55.60%Grants 73,251.53 25,000.00 293.01%Education Seminars 0.00 3,200.00 0.00%Fall Meeting & Workshop Fee 64,460.00 40,500.00 159.16%Membership Fee 48,000.00 44,000.00 109.09%
TOTAL REVENUE 198,877.28 136,165.00 146.06%
EXPENSESExecutive Committee 4,958.19 8,000.00 61.98%Other Committees 863.36 2,500.00 34.53%Bursary Program 5,255.29 - 555.06%CIH Initiative 46,400.00 - 46000.00%Promotions/Advertising 1,989.75 3,000.00 66.33%Office Support Services 15,556.78 30,000.00 51.86%Spring Meeting Expenses 4,000.00 15,400.00 25.97%Education Seminars 146.13 6,000.00 2.44%Risk Management and Insurance Program 1,572.65 1,500.00 104.84%Website Development / Maintenance 2,149.35 3,500.00 61.41%Fall Meeting & Workshop Expenses 70,015.94 55,850.00 125.36%Insurance 1,010.03 1,200.00 84.17%Association Memberships 0.00 - #DIV/0!Credit Card Fees 793.77 3,500.00 22.68%Bank Charges 173.68 420.00 41.35%
TOTAL EXPENSES 154,884.92$ 130,870.00$ 118.35%
OPERATING SURPLUS / DEFICIT (-) 43,992.36 5,295.00 0.00
BALANCE SHEET AS OF MARCH 31ST, 2015
INCOME & EXPENSE STATEMENTSeptember 1st, 2014 - March 31st, 2015
2013/14 2013/14 2014/15 2014/15 2015/16Budget Actuals Budget Estimate Proposed Notes
RevenueBank Interest 400.00 276.00 265.00 266.00 400.00 Term investments increasedSpring Meeting Fee 23,200.00 28,150.00 23,200.00 23,000.00 24,000.00 based on 80 members at $300.00 per memberEducation Seminars 1,600.00 3,750.00 3,200.00 500.00 3,200.00 based on 20 members at $160.00 Conditional Grant Funding 45,000.00 43,880.00 25,000.00 78,000.00 72,000.00 contract commitments, bursury grant recapture Fall Meeting & Workshops 40,500.00 47,465.00 40,500.00 64,460.00 40,500.00 based on 90 members at $450.00 eachMembership Fees 40,000.00 48,000.00 44,000.00 48,000.00 44,400.00 based on 111 members at $400.00Total Revenue 150,700.00 171,521.00 136,165.00 214,226.00 184,500.00
ExpensesExecutive Committee 8,000.00 4,627.00 8,000.00 6,000.00 8,000.00 based on representation province wide using conference callsOther Committees 2,500.00 1,727.00 2,500.00 1,500.00 2,500.00 based on representation province wide using conference callsGoA Committees - - - 3,000.00 7,000.00 allocations from Grant proposalBursary Program - 1,749.00 - 5,300.00 30,000.00 allocation from Grant proposalCIH Initiative - - - 46,400.00 5,000.00 allocation from Grant proposalPromotions/Advertising 3,000.00 2,843.00 3,000.00 3,000.00 3,000.00 based on participation in ASCHA tradeshow & materialsOffice Support Services 34,000.00 29,025.00 30,000.00 30,000.00 30,900.00 3% adjustmentSpring Meeting Expenses 10,000.00 21,509.00 15,400.00 15,400.00 15,900.00 3% adjustmentEducation Seminars 1,000.00 588.00 6,000.00 300.00 1,000.00 increased number of seminarsRMI Project Expenses 43,700.00 47,268.00 1,500.00 1,580.00 1,580.00 annual fee of $1,200US for APHAA portalWebsite Dev/Maintenance 3,500.00 3,723.00 3,500.00 3,500.00 3,600.00 3% adjustmentFall Meeting & Workshop 40,000.00 35,877.00 55,850.00 70,015.00 70,000.00 facility & education materials, Leadership development sessionInsurance 1,200.00 1,010.00 1,200.00 1,010.00 1,200.00 based on current year estimate, allowance for increaseAssociation Memberships - 1,253.00 - 1,200.00 1,240.00 based on current year estimate, allowance for increaseCredit Card Fees 3,500.00 5,325.00 3,500.00 3,000.00 3,100.00 based on current year estimate, allowance for increaseBank Charges 300.00 512.00 420.00 400.00 420.00 based on current year estimate, allowance for increaseTotal Expenses 150,700.00 157,036.00 130,870.00 191,605.00 184,440.00
Operation Surplus/Deficit -$ 14,485.00$ 5,295.00$ 22,621.00$ 60.00$
2015 - 2016 Proposed Budget
Alberta Public Housing Administrators’ Association Election of Officers
As noted in the chart below the current term of the Secretary Treasurer expires at this AGM. Nominations have been called for and will be accepted from the Floor at the AGM. The incumbent, Dawna Coslovi is eligible to be elected to serve for another two year term. There is also one Member at Large term that expires at this AGM. The incumbent, Lawrence Braul is eligible to be re-appointed for another two year term. Members at Large are appointed by the Executive and expressions of interest to serve are solicited at each AGM. Members expressing interest may be asked to serve on Association Committees prior to being appointed as Members at Large.
Current Executive Service Terms / Limits
Name Current Position Elected/ Appointed to Current Position
Current Term Expiry Date
Original Appointment Date to Executive
Eight Year Term Limit Date
Greg Dewling President May 2014 May 2016 May 2014 May 2022 Raymond Swonek Past President May 2014 N/A N/A(May 2007) N/A Dawna Coslovi Secretary Treasurer May 2013 May 2015 May 2009 May 2017 Cam McDonald Vice President May 2014 May 2016 May 2010 May 2018 Ross Gaehring Member at Large May 2014 May 2016 May 2014 May 2022 Dave Buist Member at Large May 2012
May 2014 (reappointed) May 2016 May 2012 May 2020
Lawrence Braul Member at Large May 2013 May 2015 May 2011 May 2019 Debbie Normington Member at Large May 2014 May 2016 May 2014 May 2022 Lynn Olenek Member at Large May 2014 May 2016 May 2014 May 2022
Executive Members may serve a maximum of two consecutive 2-year terms in the same office (Member at Large position not included). Executive Members may serve a maximum of eight (8) consecutive years in total (excluding time as Past President).