Agenda - Alameda County Arts Commission Regular Meeting, December 9, 2015 Page 1 of 2

Alameda County Arts Commission P.O. Box 29004 Oakland, CA 94604-9004 t (510) 208-9646 f (510) 271-5192 www.acgov.org/arts

ALAMEDA COUNTY ARTS COMMISSION REGULAR MEETING

MONTHLY MEETING: 4:00 – 5:00pm, Wednesday, December 9, 2015 MEETING LOCATION: 1401 Lakeside Drive, Conference Room 1107, Oakland, CA 94612 Meeting will be followed by the ACAC Year End Gathering from 5:00 – 6:00pm

Any member of the Audience desiring to address the Alameda County Arts Commission: Complete a speaker form and give it to the ACAC staff prior to the start of the meeting, or as soon as possible. After receiving recognition from the Chairperson, please state your name for the record prior to your presentation. Only matters on the agenda may be acted upon. If you wish to speak on a matter not on the agenda, please wait until the Chairperson calls for public input. Only matters within the Arts Commission’s jurisdiction may be addressed. Time limitations shall be at the discretion of the Chairperson. Complete copies of the written reports related to the voting items listed on this agenda are available to the public by contacting the Office of the Alameda County Arts Commission, phone number 510-208-9646 or website http://www.acgov.org/arts/contact.htm.

AGENDA

I. A. Call to Order Scott Miner, Chairperson 4:00pm B. Roll Call C. Public Forum (Time Limit: 3 Minutes Per Speaker) D. Approval of ACAC Meeting Minutes for November 4 - Postponed E. Executive Committee Scott Miner, Chairperson 1. Year End Gathering on Wed., Dec. 9. Regular meeting from 4-5pm; Year End Event from 5-6pm a. Donate $10 for food; Bring desserts or non-alcoholic drinks to share

F. Process for Appointment of 2016 Executive Committee Scott Miner, Chairperson 1. Recommendation from the Arts Commission Nominating Committee Comprised of Barbara Hedani-Morishita, Eric Murphy and Cathy O’Dea:

2016 Slate of Executive Committee Members: Chairperson: Scott Miner, Representing District Four Vice-Chairperson: David Judson, Representing District One Secretary: Andrew Johnstone, Representing District Four Community Representative: Anita B. Carr, Representing District One Community Representative: Pamela Mays McDonald, Representing District Five Community Representative: Mona Shah, Representing District Three

(Report: ACAC_12-9-15_1) VOTING ITEM

G. Arts Commission Appointments Scott Miner, Chairperson 1. Arts Commission Appointments and Vacancies

a. 2015 Arts Commission Executive Committee Members: Scott Miner (Chairperson), David Judson (Vice-Chairperson), Gail Lundholm (Secretary), Anita B. Carr (Committee Member), Andrew Johnstone (Committee Member), Mona Shah (Committee Member), Ann Wettrich (Committee Member).

b. Supervisorial District 1, Supervisor Haggerty (Dublin, Livermore, East Fremont, Unincorporated E. County)

i. No vacancies ii. Arthur Barinque, 1st Term: 7/16/2013-7/16/17; Anita B. Carr, 1st Term: 1/28/2014-3/31/18 David Judson, 2nd Term: 1/10/14-1/10/18

Agenda - Alameda County Arts Commission Regular Meeting, December 9, 2015 Page 2 of 2

c. Supervisorial District 2, Supervisor Valle (Hayward, South Fremont, Union City, Newark)

i. No vacancies ii. Dorsi Diaz, 1st Term: 5/12/2015-11/6/2016; Suzanne Gayle, 1st Term: 11/1/2015-11/1/2019; Gail Lundholm, 1st Full Term: 12/31/2013-12/31/2017;

d. Supervisorial District 3, Supervisor Chan (Alameda, Central Oakland, San Leandro, San Lorenzo)

i. No vacancies ii. Mona Shah, 2nd Term: 10/26/14 – 10/27/18; Eric Murphy, 1st Term: 4/17/2012 – 4/17/2016; Leisel Whitlock-Petersen’s 1st Term: 12/11/14-11/6/16

e. Supervisorial District 4, Supervisor Miley (North and East Oakland, Castro Valley, Pleasanton, Ashland)

i. No vacancies ii. Scott Miner, 2nd Term: 7/21/2009-7/26/2017; Andrew Johnstone, 1st Term: 2/7/2012-2/7/2016; Cathy O’Dea, 1st Term: 2/28/2012-2/28/2016

f. Supervisorial District 5, Supervisor Carson (North and West Oakland, Berkeley, Emeryville, Albany)

i. One vacancy ii. Barbara Hedani-Morishita, 1st Term: 4/15/2012-5/15/2016; Pamela Mays McDonald, 1st Term: 1/27/2015-9/9/2016.

h. Ex-Officio Members i. Current Members with No Term Limits: Damien Gossett representing Chris Bazar, Director of the Community Development Agency;

Ann Wettrich representing Stephen Beal, President of the California College of the Arts. 2. Public Art Advisory Committee Vacancies and Appointments Scott Miner, Chairperson

a. Committee Status i. No vacancies ii. Current Members: Nick Gomez, Barbara Holmes, Tomye Neal-Madison, Kari Marboe, Mark Read, Emily Van Engel, Ann Wettrich, and Mark Yin; Vicky Chen temporarily off the

Committee due a medical leave. II. Public Art Services Amy Stimmel, Program Coordinator A. County of Alameda’s Acute Tower Replacement Project (Highland Hospital)

1. General Update 2. Dedication Ceremony: Friday, January 29, 2016, 10am

B. Cherryland Project: Fire Station

1. Approval of Final Design by David Burke (Report: ACAC: 12-9-15_2) VOTING ITEM

III. Creative Community Engagement Services A. Art IS Education Month Violet Juno, Program Coordinator B. 100 Families Art Workshop / Veterans Project C. REACH Ashland Youth Center D. Poetry Out Loud Promotion and County Event on February 10, 2016 E. California State Summer School for the Arts Applications Process Opens Online on Dec. 1; Application Deadline is Feb. 29, 2016; BOS Event in late June or early July

IV. Advocacy Rachel Osajima, Director A. Art IS Education proclamation on March 2, 2016 V. Grants Program

A. Promotion to Begin in mid-December Rachel Osajima, Director B. Request for Commissioners to Participate on Review Committee

Commissioners who have expressed interest: Arthur Barinque, Andrew Johnstone, Eric Murphy, Pam Mays McDonald. One or two more Commissioners needed.

VI. Other Items Rachel Osajima, Director VII. Commissioner Reports Regarding Arts Events - Postponed Scott Miner, Chairperson VIII. Next ACAC Meeting: Feb. 10, 2016, 4:00-4:25pm (No Meeting on Jan. 13) IX. Poetry Out Loud Competition on Feb. 10, 4:30-6:30pm following the ACAC meeting X. Adjournment Scott Miner, Chairperson

Report: ACAC_12-9-15_1

ALAMEDA COUNTY ARTS COMMISSION

MEETING OF DECEMBER 9, 2015 Agenda Item: I F

TO: ALAMEDA COUNTY ARTS COMMISSION

FROM: RACHEL OSAJIMA, EXECUTIVE DIRECTOR

SUBJECT: ELECTION OF THE 2016 EXECUTIVE COMMITTEE SUMMARY Nominating Committee As directed in the bylaws of the Alameda County Arts Commission, each year a three-person Nominating Committee is established. The Nominating Committee encourages Members of the Arts Commission to express interest in participating on the Arts Commission’s Executive Committee and then presents a slate of members to the full Commission. At the Arts Commission meeting on Wednesday, November 4, ACAC Vice-Chairperson David Judson appointed the three-member Nominating Committee comprised of Barbara Hedani-Morishita, Eric Murphy and Cathy O’Dea. Formation of the Slate of Nominees Arts Commissioners who are interested in participating on the Executive Committee were invited to submit a statement of interest to Rachel Osajima by the deadline of Friday, November 20. The Nominating Committee’s recommendation of the slate of nominees for the 2016 Executive Committee was reviewed by the Executive Committee. The Nominating Committee will present their recommendation to the Members of the Alameda County Arts Commission on December 9. At this meeting, the Members of the Arts Commission shall vote to elect the 2016 Executive Committee. Role of the ACAC Executive Committee Executive Committee members hold their positions for one calendar year, January through December. There is a limit of two successive terms an individual may hold the position of Chair, Vice-Chair or Secretary. There are no terms limits for individuals who hold the positions of Community Representative or County Representative. The Arts Commission bylaws do not restrict the number of individuals who can concurrently hold the positions of Community Representative or County Representative. The Executive Committee meets on a monthly basis on the last day Wednesday of the month prior to the following ACAC’s regular monthly meeting. The major responsibilities of the Executive Committee include the review of on-going Commission and staff matters, program and committee activities, and recommended voting items. Additionally, the Executive Committee reviews and approves the meeting agenda before it is distributed to the Members of the Arts Commission. Recommended Slate for the 2016 ACAC Executive Committee Chairperson Scott Miner, Representing District One Vice-Chairperson David Judson, Representing District Four Secretary Andrew Johnstone, Representing District Four Community Representative Anita Carr, Representing District One Community Representative Pamela Mays McDonald, Representing District Five Community Representative Mona Shah, Representing District Three

PAAC Recommendation to ACAC: CLFS, Burke Final Design_12-9-15 Page 1 of 2

Report: PAAC_12-9-15_2

ALAMEDA COUNTY PUBLIC ART ADVISORY COMMITTEE

MEETING OF DECEMBER 9, 2015 Agenda Item: II B 1

TO: ALAMEDA COUNTY ARTS COMMISSION FROM: PUBLIC ART ADVISORY COMMITTEE (PAAC)

SUBJECT: APPROVAL OF THE CHERRYLAND FIRE STATION (STATION 23), FINAL DESIGN

BY ARTIST DAVID BURKE SUMMARY On February 18, 2015, the Artist Selection Committee for the Cherryland Fire Station recommended artist David Burke (Oakland) receive a design-only contract for the public art project. The Selection Committee’s recommendation was approved by the PAAC on February 26, 2015 and by the Members of the Alameda County Arts Commission on March 11, 2015. The Alameda County Board of Supervisors awarded a public art design contract in the amount of $13,800 for the Cherryland Fire Station to David Burke on July 21, 2015. Burke’s contract includes a design development phase. He presented his overall concept and initial proposal for the artwork to the PAAC on July 30, 2015. During that meeting, the PAAC discussed the design and the feedback from the Artist Selection Committee and Project Team. For the next two months Burke worked on the redesign. During October and November, Arts Commission Director Rachel Osajima met with the Fire Chief, Fire Department Public Information Officer, and representatives from Station 23 (including 2 firefighters who served on the Artist Selection Committee), to review the revisions to the design. All individuals expressed their support for the revised design. At the December 3 PAAC meeting, Burke presented his revised design. The design was approved as presented and recommended approval by the Members of the Alameda County Arts Commission. The final design must be approved by the Members of the Alameda County Arts Commission. Following the final design approval, Burke and the Arts Commission Staff will begin working with the decorative tile fabricator to obtain samples, review samples, and make adjustments and revisions to the selected mosaic. During the sampling and fabrication process, the PAAC will receive updates and provide feedback. DESIGN FEEDBACK Burke was asked to consider and address the following comments by the Artist Selection Committee and the Project Team:

1. Artist shall continue working on sky colors to address concerns about associations to smoke, burnt material and a somber mood. Artist shall consider the available tile mosaic palette and consider ways to create more complex colors and color transitions. Artist shall investigate whether lighter colors can help accomplish this goal.

PAAC Recommendation to ACAC: CLFS, Burke Final Design_12-9-15 Page 2 of 2

2. Artist shall move any detailed imagery away from the edges of the design, in particular, the street light and side walk need to be moved. This will ensure that if the built environment is slightly smaller than expected, the imagery will not be cut off or crowded.

3. Artist shall consider the scale of the fire house. The top of the fire house image may be too close to the top of the wall and ceiling. Artist shall consider the viewer’s experience and ensure that the viewer at the floor level can clearly see and experience the image. Any adjustments to Item 2 above may require an adjustment to the scale of the fire house image.

4. Artist shall consider if the fire house needs a stronger sense of a ground / foundation; does the fact that the image is directly above the windows to the app bay impact this.

5. Artist shall develop the neighborhood image. There are concerns that the trees and vegetation are too dark and that this part of the design is too high contrast. Artist shall consider if details can be added to the imagery to make it more inviting and welcoming. Artist shall keep in mind that this is the only imagery that is at the viewer’s eye level and should have some visual interest for the viewer; this area is very important.

6. Artist shall consider adjusting the colors of the houses and adjacent areas to create a more inviting and natural palette.

7. Artist shall address the bright light area (i.e. the hot spot) in center of mural. Artist shall consider how this translates to the mosaic material.

8. Artist shall work on the cherry blossom imagery with the goal of making the imagery more identifiable and representative of the traditional five-petal cherry blossom. Artist shall consider how the cherry blossom imagery can look more inviting to the general viewer.

9. Artist shall make revisions to the design so that the flag’s shape and colors do not look tattered or incomplete.

10. Artist shall add more complexity to the greenery; this shall be addressed in the choice of the mosaic colors and other adjustments to the imagery.

11. Artist shall ensure that any revisions to the design retain the spatial openness of the current design.

12. Artist shall choose mosaic colors that complement the greys in the interior palette. Additionally, Burke was asked by the PAAC to address whether or not the scene depicted is a nighttime or daytime scene. TIMELINE July 30, 2015 Design Development Meeting #1 with PAAC Aug-Sept 2015 Artist work on design development Oct-Nov 2015 Arts Commission Staff meet with Alameda County Fire Dept to share final

design Dec 3, 2015 Final design approved by PAAC Dec 9, 2015 Presentation of final design to Members of the Arts Commission As needed Coordination meetings with ACAC Staff and decorative tile fabricator to

obtain samples, review samples, and make adjustments and revisions to the selected mosaic

Feb-Mar 2016 Mosaic Tile Fabrication TBD Mosaic Tile Installation Nov 2016 (estimate) Fire Station Opens RECOMMENDED ACTION The Members of the Alameda County Arts Commission approve the final design for the public artwork for Cherryland Fire Station (Station 23) by artist David Burke as presented on December 9, 2015 and with the understanding that minor revisions may be made to the design as work begins with the fabricator.

amys

Text Box

Cherryland Fire Station (Station 23) Aritst: David Burke Revised Design 9/28/15

Distributed on 12-9-15

Alameda County Arts Commission P.O. Box 29004 Oakland, CA 94604-9004 t (510) 208-9646 f (510) 271-5192 www.acgov.org/arts

A L A M E D A C O U N T Y ARTS COMMISSION 2016 Schedule

Alameda County Arts Commission Meeting (ACAC): 2nd Wednesday of each month, 4:00 to 6:00pm Executive Committee Meeting (EC): Last Wednesday of each month, 3:30 to 4:45pm

Public Art Advisory Committee Meeting (PAAC): 4th Thursday of each month, 3:30 to 5:30pm Location of all Meeting: 1401 Lakeside Drive, Room 1107 or Room 1105, Oakland, CA 94612

JANUARY Meetings Wednesday, January 13: ACAC Canceled Thursday, January 28: PAAC Wednesday, January 27, EC FEBRUARY Meetings Wednesday, February 10: ACAC Wednesday, February 24: EC Thursday, February 25: PAAC Event Poetry Out Loud on Feb.10 MARCH Meetings Wednesday, March 9: ACAC Thursday, March 24: PAAC Wednesday, March 30: EC Events Art IS Education Month March 1: BOS Event for Art IS Education March 1: ARTSFUND Applications Due APRIL Meetings Wednesday, April 13: ACAC Wednesday, April 27: EC Thursday, April 28: PAAC Event ARTSFUND Grant Review Comm TBD MAY Meetings Wednesday, May 11: ACAC Wednesday, May 25: EC Thursday, May 26: PAAC Events BOS Approval of 2015 ARTSFUND Grantees May 13: Arts Leadership Awards Nominations due JUNE Meetings Wednesday, June 8: ACAC Thursday, June 23: PAAC Wednesday, June 29: EC Event June 27 or July 12: CSSSA Commendations

JULY Meetings Wednesday, July 13: ACAC Wednesday, July 27: EC Thursday, July 28: PAAC Event ACAC - Selection of Arts Leadership Awards AUGUST Meetings Wednesday, August 10: ACAC Thursday, August 25: PAAC Wednesday, August 31: EC SEPTEMBER Meetings Wednesday, September 14: ACAC Thursday, September 22: PAAC Wednesday, September 28: EC Events ACAC - Solicitation of Nominating Committee Members Sept. 27 or Oct. 4: Arts Leaderships Commendations OCTOBER Meetings Wednesday, October 12: ACAC Wednesday, October 26: EC Thursday, October 27: PAAC Events Chairperson to Appoint Ad-Hoc Nominating Committee Nominating Committee’s Solicitation for 2017 EC Members

NOVEMBER Meetings Wednesday, November 9: ACAC No PAAC meeting this month Event 2017 Executive Committee Election DECEMBER Meetings Thursday, December 1: PAAC (combo Nov/ Dec) Wednesday, December 14, ACAC Event Year End Event TBD