alabama department of transportation user manual.pdf · structure inventory and inspection menu ......

ALABAMA DEPARTMENT OF TRANSPORTATION

ABIMS USER GUIDE

ALABAMA DEPARTMENT OF TRANSPORTATION MAINTENANCE BUREAU 1409 COLISEUM BLVD

MONTGOMERY, ALABAMA 36110

September 1, 2006

TABLE OF CONTENTS TABLE OF CONTENTS ...............................................................................................................1 FOREWORD.................................................................................................................................3 INSTRUCTIONS FOR LOGGING-ON TO ABIMS .......................................................................4

Bridge Inspection Webpage......................................................................................... 4 ABIMS Logon Page ..................................................................................................... 5 Security Certification.................................................................................................... 6 WEB Username and Password ................................................................................... 7 ABIMS User ID and Password..................................................................................... 8

ABIMS MAIN MENU...................................................................................................................10 STRUCTURE INVENTORY AND INSPECTION MENU.............................................................11

Option 1, Structure Inventory Data ............................................................................ 11 Option 1, BI-6 Module, Structure Inventory Data Maintenance.................................. 12 Identification Information............................................................................................ 13

STRUCTURE INVENTORY AND INSPECTION MENU.............................................................14 Option 2, BI-5 Module, Structure Element Condition Ratings .................................... 14 Structure Element Condition Ratings......................................................................... 16

STRUCTURE INVENTORY AND INSPECTION MENU.............................................................17 Option 3, BI-9 Module, Structure Maintenance Needed Estimate ............................. 17

STRUCTURE INVENTORY AND INSPECTION MENU.............................................................21 Option 4, Structure Scour and Hydrology Menu ........................................................ 21

STRUCTURE SCOUR AND HYDROLOGY MENU ...................................................................22 Option 1, General Hydrology Information .................................................................. 22 Option 2, BI-8 Scour Observation Data ..................................................................... 25 Option 3, Structure Detail Information........................................................................ 27 Option 4, Original Streambed Elevation..................................................................... 31 Option 5, BI-4 Streambed Cross Section................................................................... 34 Option 8, Print Scour Profile Information Report........................................................ 37 Option 9, Inspection Forms Generator....................................................................... 39 Option 10, List Structures with Scour Data ................................................................ 42

STRUCTURE INVENTORY AND INSPECTION MENU.............................................................44 Option 5, BI-13 Module, Narrative Screen ................................................................. 44 Option 6, Bridge Rating System ................................................................................ 45 Rating Inquiry Screen R1........................................................................................... 46 Rating Inquiry Screen R2........................................................................................... 47 Rating Inquiry Screen R3........................................................................................... 48 Rating Inquiry Screen R4........................................................................................... 49 Option 6, Bridge Rating System, Report Printing....................................................... 50 Options 7, Inspection Forms Generator..................................................................... 51

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Options 8, Standard Structure Reports Menu............................................................ 52 STANDARD STRUCTURE REPORTS MENU...........................................................................53

Option 1, Scour Profile Information Report ................................................................ 53 Option 2, List Structures with Scour Plotting Data ..................................................... 54 Option 3, Scour Observation Ranking Report............................................................ 55 Option 4, Deficiency Prioritization Report .................................................................. 57 Option 5, Structure Inspection Planning Report......................................................... 59 Option 6, Structure Maintenance Status Reports ...................................................... 61 Option 7, Federally Required Structure List............................................................... 66 Option 8, Bridge Identification Cross Reference List ................................................. 68 Option 9, Bridge Posting Reports .............................................................................. 70 Option 10, Sufficiency Ranking Report ...................................................................... 72 Option 11, Inspection Culvert/Non-Culvert Summary ................................................ 74 Option 12, Listing of all ABIMS Records by Route .................................................... 76 Option 13, Bridge Rating Status Report..................................................................... 78 Option 14, FHWA Edit Report.................................................................................... 79 Option 15, Rating Inventory Report ........................................................................... 81

STRUCTURE INVENTORY AND INSPECTION MENU.............................................................82 Options 9, Standard Number/BIN Cross Reference Screen ...................................... 82 Options 10, Old Structure Number/BIN Cross Reference Screen ............................. 83

MAIN MENU ...............................................................................................................................84 Option 5, Bridge Replacement Program Subsystem ................................................. 84

BRIDGE REPLACEMENT PROGRAM SUBSYSTEM ..............................................................85 Option 2, Listing of ABIMS/CPMS Information .......................................................... 85 Option 3, Bridge Painting Report ............................................................................... 86

MAIN MENU ...............................................................................................................................87 Option 10, Email Address Maintenance..................................................................... 87

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FOREWORD General The purpose of this manual is to introduce users of the Alabama Bridge Information Management System (ABIMS) to the process for accessing ABIMS over the internet, assist you in the operation of the different modules within ABIMS, and to cover some of the changes in general ABIMS use, especially printing, that have resulted from this new method of access. It was designed to be a hands-on training tool. All instructions and operating procedures are explained by examples. It will guide you through the entry and maintenance of the data via the ABIMS Web Based Browser. ALDOT Users The method of ABIMS access employed by ALDOT users has not changed. You are not required to use the internet in order to use ABIMS. However, the changes that have been made in the way that reports are generated and distributed for internet based users also apply to you. The “windows” based internet option is available to ALDOT users although it is not required. However, to use the picture module or view the bridge documents the windows based option only employs these features. More ABIMS applications are being deployed in the windows base module so ALDOT users are highly encouraged to use it. County and Municipal Users To access ABIMS you will need internet access and meet the minimum configuration requirements outlined below. While this process will work for computers that access the internet through a dialup connection, response times will be significantly better for those users who have a high speed connection. If your office does not already have high speed internet capability, it is highly recommended that it be installed. Consultants Consultants who are involved with bridge inspections in the State of Alabama shall be granted independent access to ABIMS through the internet after signing a State of Alabama, Department of Transportation Security Access Authorization Form and provided there is written consent from an owning bridge agency clarifying your representation of said clients. Minimum PC Configuration The following is the minimum configuration required to access ABIMS through the internet:

• Microsoft Internet Explorer 5.5 or greater • Adobe Acrobat Reader 5.0 or greater • Latest version of Java (for Windows version) • You must have port 4023 open • Microsoft XP Operating System

To print reports generated by ABIMS, a printer must be locally installed on the PC or be available for printing through a local network. If you encounter any problems, call the trouble reporting phone number at 334- 242-6509 or Lesley Morrissette, Bridge Management Engineer, at 334-242-6765 or Don Harris, Bridge Inspection Liaison Engineer at 334-242-6619. Users may also send an email to [email protected] to report problems or complaints.

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mailto:[email protected]

INSTRUCTIONS FOR LOGGING-ON TO ABIMS From your internet browser access the logon link from ALDOT’s home page under the Maintenance Bureau’s Bridge Inspection area. To do this, go to the website www.dot.state.al.us. Click Bureaus at the top of the page, then Maintenance on the drop-down menu and then click on the Bridge Inspection link. Once you are on the Bridge Inspection page, use may choose to logon to the ABIMS Traditional Logon screen or ABIMS Windows Based Logon screen, the latter is highly recommended due to advance features incorporated. Click the ABIMS Logon link.

Bridge Inspection Webpage

Figure 1

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http://www.dot.state.al.us/

ABIMS Logon Page

Figure 2

The screen shown in Figure 2 above will appear. Click the “ok” button.

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Security Certification

Figure 3

The screen shown in Figure 3 above will appear. Click the “Yes” button

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WEB Username and Password

Figure 4

Once the screen shown in Figure 4 above appears, you will have to enter your web user name and password into the dialog box shown above. Your web user name and password are different from your network and mainframe logons. It is in the following format:

User Name: wwhdxxx where xxx is your number assigned by ALDOT’s Computer Services Bureau. Password: HD

Your user id will never change. The “HD” is your default password and will only be used the first time you logon. You will have to create a new password using the following screen:

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ABIMS User ID and Password

Figure 5 Key in the wwhdxxx id into the User ID field shown in Figure 5. The old password will be HD. Then you will have to create a new personal password. The password that you select must be 6-7 digits in length and must be a combination of letters and numbers. ABCD12 is an example of an appropriate password. You must be careful, because the password is not displayed as you key it in. Upper or lower case does not matter. Once the password is correctly created, you will be taken back to the screen shown in Figure 4 and you must key in your new password at that point. Your selected password will expire every 60 days at which time you must select a new password and go through this procedure again. When your password expires you will be taken directly to the screen in Figure 5. You do not have to worry about keeping track of when your password is due to expire. If for any reason you need to have your password reset by ALDOT, you can call our trouble reporting number at 334-242-6509.

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Figure 6 Once you progress past the screen shown in Figure 4 the screen shown above will appear. This is where you enter your mainframe logon information. The userid is usually in the format of “HDxxxxx” where xxxxx is your county name, city name, or payroll number. Again, the first time you log on your password will be “HD”. A message will appear at the bottom of the screen informing you that “your password has expired” and the cursor will be in the new password field. You must make up a new password. The password that you select must be 6-7 digits in length and must be a combination of letters and numbers. It can be the same password that you used for your web id, but it does not have to match. (The two userids and passwords are independent of each other.) You will be asked to re-key your new password for verification.

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ABIMS MAIN MENU

Figure 7

Once signed on, the main menu of ABIMS will be displayed. Available options for non-power users are “1”, “2”, “3”, “5”, and “10”. Option “1” should be chosen to access the Structure Inventory and Inspection Subsystem. You may enter “1” or use the mouse to click on the desired menu. If option "1" is chosen, the following screen in Figure 8 will then appear.

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STRUCTURE INVENTORY AND INSPECTION MENU Option 1, Structure Inventory Data

Figure 8

This screen provides access to all ABIMS modules related to structure inspection, inventory, and maintenance. The user may enter the desired menu option number or use the mouse to click the desire screen. If option 1 is selected, Structure Inventory Data, the following screen in Figure 9 will appear.

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Structure Inventory and Inspection Menu Option 1, BI-6 Module, Structure Inventory Data Maintenance

Figure 9 This screen allows the entry, update, retrieval and display of information captured on the BI-6 form. It contains locations for each of the inspection items required by the Coding Guide, and for additional items required by the Alabama Department of Transportation. This screen and the BI-6 form are eight pages long and are divided into thirteen groups of information. Within each group, the items pertain to a particular topic. Each topic is labeled with a "screen" number which corresponds to the ALDOT mainframe computer screen used to input the data into the bridge inventory file. For any individual structure, the appropriate BI-6 form is generated by the computer with any available data preprinted on the form. This provides great convenience to the inspector, since all current data items are identified on the form, and there is no need to copy or transfer data manually prior to visiting the structure in the field. Adjacent to the listing of current data values are narrative description of the coded item. For a typical structure, very few items will change from inspection to inspection and the recording of data is minimized by the preprinting of the current values. A BI-6 form should be printed, reviewed, and signed after each inspection.

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Structure Inventory and Inspection Menu Identification Information

Figure 10

The data reflected on this portion of the BI-6 form provides identification information about a specific structure. When the inspection form for an existing structure is generated, current data values are preprinted for the inspector’s convenience. Once the initial coding for this section of the form has been recorded, it will rarely change throughout the life of the structure. To inquire or change information on a record the user must first key an “I” or “C” in the ACTION CODE field, the BIN number, record type or screen number. Once these fields are entered, the user may use the “Enter” key or click the “next screen” button to go to the desired record. Once the data is changed on the screen, the user should press the enter key or next screen button to accept the data and advance to another screen. Note: All errors on the current screen must be corrected before a different screen will be made available. Once the desired data has been changed on all screens, the user should press the Shift + F12 keys or the update button to update the record and return to the menu screen. Structures in which pictures or other documents (pile records, plans etc.) have been uploaded by the inspector can all be viewed by clicking the associated button, Bridge Pics or Bridge Docs.

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STRUCTURE INVENTORY AND INSPECTION MENU Option 2, BI-5 Module, Structure Element Condition Ratings

Figure 11

This screen allows the entry, update, retrieval and display of information captured on the BI-5 form. The BI-5 form is the detail inspection sheet used by bridge inspectors for grading the condition of bridge elements during routine and interim inspections. To add a record the user must first key an “A” in the action code field, then key in the BIN number, certified bridge inspector number (access is granted only to individuals with active CBI numbers), the inspection agency, and then the inspection date and type of inspection. Once these fields are entered, the user may use the “Enter” key or click the “next screen” button to go to the first detail screen. Once the data is keyed in, press the “Enter” key or click the “next screen” button again to proceed to the next screen. To change a record the user must first key an “C” in the action code field, then key in the BIN number, certified bridge inspector number (access is granted only to individuals with active CBI numbers), and the inspection agency. The inspection date and type of inspection should not be entered. The user will only be able to change the record for the last inspection. All data from the previous inspection is protected. Once all fields are keyed in, the enter key or next screen

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button should be pressed to advance to the first detail screen, C1. If a different detail is desired the user may enter the appropriate screen number, such as C4, in the screen number field. Once the data is changed on the screen, the user should press the enter key or next screen button to accept the data and advance to another screen. Note: All errors on the current screen must be corrected before a different screen will be made available. Once the desired data has been changed on all screens, the user should press the Shift + F12 keys or the update button to update the record and return to the menu screen. To delete a record the user must first key an “D” in the action code field, then key in the BIN number, certified bridge inspector number (access is granted only to individuals with active CBI numbers), and the inspection agency. The inspection date and type of inspection should not be entered. As with the change, the user may only delete the last inspection record that was added to the file. Once the required fields have been keyed, the enter key or next screen button should be pressed to advance through the screens. The data will only be displayed and protected allowing no changes. To delete the record the user must press the Shift + F12 key or the update button from any screen. The user will then return to the menu screen to perform another action. If the user presses the Esc or Clear keys from any screen, the action will be aborted and the user will exit the system. To inquire on a Condition Rating record, the user must first enter an “I” in the action code field and enter the BIN number. Each screen can display up to seven of the past condition ratings for each element from different inspections, see Figure 14. To specify which seven are to be displayed, the user may type in a starting inspection date. Otherwise, the program will show the inspection data from the last seven inspection periods. If the user specifies the type of inspection, then only the rating for that type of inspection will be displayed. If the user leaves this field blank, then both types of inspections will be displayed. The BI-5 form may also be generated from the forms generator screen. When the BI-5 form is printed, it will list the current rating for the element and will provide a space for the inspector to write the new rating when out in the field. The printed copy of the BI-5 form must be signed by the bridge inspector and a reviewer.

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Structure Inventory and Inspection Menu Structure Element Condition Ratings

Figure 12

This screen shows the last seven recorded inspections taken from the BI-5 form. The condition ratings of the various components which make up item 58 – Deck are listed. It is important to keep in mind the above condition rating considers both the severity of the deterioration or disrepair and the extent to which it is widespread throughout the component being rated. In other words, condition ratings provide an overall characterization of the general condition of the entire component being rated. The Remarks field is used by the inspector to record the reason for the inspection in the space provided. The reason is either ROUTINE or INTERIM. If the inspection is an interim inspection, then the reason for the interim inspection must also be given. The reason description shall be component or element specific. For example, a bridge requiring an interim inspection due to the substructure being rated a “3” would have in the remarks field – “Interim Inspection, substructure at bent 2, 3 etc. rated a “3”. An interim inspection may be performed due to posting, scour, condition ratings, or other causes.

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STRUCTURE INVENTORY AND INSPECTION MENU Option 3, BI-9 Module, Structure Maintenance Needed Estimate

Figure 13

This screen will allow you to enter the BI-9 Bridge Maintenance Needed information. The BI-9 form is used at each bridge inspection performed on a structure to record and quantify any deficiencies present. This information is keyed in and will be reported to the appropriate authorities so that maintenance needs can be scheduled to correct these deficiencies. You may add, change, delete, or query the BI-9 data. The following is a list of the fields on the BI-9 screen. It includes a description of each along with the valid values for the field.

1. ACTION CODE - used to indicate the type of action you wish to perform. This field is always required. Valid action codes are:

"A" - add new BI-9 information "C" - change existing BI-9 information "D" - delete existing BI-9 information "I" - inquire on existing BI-9 information

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2. BIN (bridge identification number) - used to access the BI-9 information for different bridges. The number is six digits long and preceding zeroes do not have to be entered.

3. STRUCTURE NUMBER - alternative bridge identification number used to identify the

bridge.

4. ACTIVITY CODE - maintenance activity code that is recorded on the BI-9. This field is required when adding, changing or deleting a BI-9 record. Valid codes are "B01" – “B47".

5. A list of the valid "B" codes can be found in the Bridge Inspection Manual, BI-9 Bridge

Maintenance Needed.

6. DESC - description of the maintenance activity code entered. It is generated by the computer once the activity code is entered. Therefore, you do not have to key this field in.

7. UNIT - unit of measure for the activity code. It is generated by the computer from the

activity code. Therefore, you do not have to enter this field.

8. QTY - estimated quantity of work that needs to be done for that maintenance activity code. This must be a number from 0 to 99999999.9 with a precision of one decimal place.

9. PRIORITY - priority code for the maintenance activity entered. This field is required

when adding a BI-9. Valid codes are:

"E" - emergency "U" - urgent "P" - priority "R" - routine "M" - monitor

10. ESTIMATED COST - estimated cost of the maintenance activity entered. This is

calculated by the computer by multiplying the unit cost times the quantity of work entered. This field does not have to be keyed in.

11. STAT - denotes the work status of the activity code. If an asterisk is present in the field,

work has begun on the maintenance activity. If it is blank, work has not been started. This field is generated by the computer upon entry of the first corresponding BI-10 Crew Work Card and therefore can not be entered on the BI-9 screen.

12. INSP DATE - date that the bridge was inspected for that maintenance code. This field

is required when adding a BI-9 record.

13. REMARKS - narrative field for the bridge inspector's detail remarks about the work that needs to be done. This field is not required, but should be used if possible.

14. TOTAL EST. COST OF WORK - displays the total estimated cost of all maintenance

work needed on a bridge. The total cost is calculated by the computer based on the

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sum of all entered maintenance activity estimated costs. Therefore, you do not have to key this field in.

There are two different ways to inquire on BI-9 data. You may inquire on one particular maintenance activity for a bridge, or you may inquire on all the maintenance activities currently existing on the BI-9 file for the bridge. In the example to follow, we will query all activities existing for the structure with BIN = "10036". Enter an "I" in the ACTION CODE field and the BIN. Press the <ENTER> key and the following screen will appear in Figure 14. The first four maintenance activity codes that are present on the BI-9 file for the structure are displayed on the screen. To display the next four, press the F8 key to scroll forward or click the forward button. The F7 key can then be used to scroll backwards, if needed or click the backward button. The total estimated cost of work that is displayed is a total of all maintenance activity codes for the structure, not just the four showing on the screen. Reference the ABIMS Maintenance Performed User Manual for further instructions on us the BI-9 Maintenance Needed Estimated module.

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Structure Inventory and Inspection Menu Structure Maintenance Needed Estimate

Figure 14

To query only one activity code, enter an "I" in the ACTION CODE, the BIN and the desired MAINTENANCE ACTIVITY CODE. Press the <ENTER> key and the screen will be displayed. At this point, the inquire routine is terminated and any other valid action can be performed.

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STRUCTURE INVENTORY AND INSPECTION MENU Option 4, Structure Scour and Hydrology Menu

Figure 15

This is the main menu of the scour module of ABIMS. For access to the desired screen, enter the appropriate number in the OPTION field and press <ENTER> or click the corresponding screen button. Option "1" should be chosen from this menu to access the General Hydrology data entry system. For example, if option "1" is chosen, the following screen in Figure 16 will appear.

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STRUCTURE SCOUR AND HYDROLOGY MENU Option 1, General Hydrology Information

Figure 16

This screen allows you to enter the general hydrology data which is used by the Hydrology Section for calculating the scour evaluation information. You may add, change, delete or inquire on the hydrology data from this screen. For each bridge the drainage area, highwater elevation, year of highwater elevation, pool water depth, upstream and downstream side, design flood year, the flow cross sectional area for the design flood year, 100 year flood and 500 year flood, the flow rate for the design flood year, 100 year flood and 500 year flood and the downstream elevation and upstream elevation for the design flood year, 100 year flood, and 500 year flood, can be entered. The following is a list of the fields on the General Hydrology screen. It includes a description of each field and its length.

1. ACTION CODE - a field used to indicate the type of action you wish to perform. This field is always required. Valid codes are:

"A" - add hydrology data "C" - change hydrology data

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"D" - delete hydrology data "I" - inquire on hydrology data

2. BIN (bridge identification number) a field used to access the hydrology data for different

bridges. The number is six characters long and preceding zeroes do not have to be keyed. The BIN is required for all actions.

3. STRUCTURE NO - an alternative structure identification number that can be used to

identify the bridge.

4. UNITS - a field used to enter a code that indicates the unit of measure used for the data entered. This field is required when adding hydrology data. Valid codes are:

"E" - data is in U.S. Customary (English) units. "M" - data is in metric units.

5. DRAINAGE AREA - a field used to enter the drainage area of the stream passing under

the bridge. This field is six digits long including one decimal place. The U.S. Customary units are in square miles while the metric units are square kilometers.

6. HIGHWATER ELEV - a field used to enter the maximum known flood elevation that has

occurred at the bridge site. This field is 6 characters long including two decimal places. A negative elevation may be entered, if needed. The U.S. Customary units are in feet and the metric units are meters.

7. HIGHWATER YR - a field used to enter the year in which the highwater elevation

occurred. This field is 4 characters long and must be a valid year.

8. POOL WATER DEPTH - a field used to enter the depth of the water at the deepest portion of the stream as it passes beneath the bridge. This field is 5 digits long including two decimal places. The U.S. Customary units are in feet and the metric units are in meters.

9. UPSTREAM SIDE - a field used to enter the side of the structure that is upstream.

Valid codes are:

"L" - left side of structure is up stream "R" - right side of structure is up stream 10. DOWNSTREAM SIDE - a field used to enter the side of the structure that is

downstream. Valid codes are: "L" - left side of structure is down stream "R" - right side of structure is down stream

11. DESIGN FLOOD YR. - a field used to enter the year of the design flood, such as, 25

year, 50 year, or 100 year. This field is 3 characters long. 12. FLOW X-SECT AREA - a field used to enter the cross sectional area of the drainage

structure opening. This field is six digits in length including one decimal place, and can be entered for the design flood, the 100 year flood and the 500 year flood. The U.S. Customary units are in square feet and the metric units are in square meters.

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15. FLOW (Q) - a field used to enter the flood flow. This field is 7 digits in length including one decimal place, and can be entered for the design flood, the 100 year flood and the 500 year flood. The U.S. Customary units are in cubic feet per second and the metric units are in cubic meters per second.

16. DOWNSTR ELEV - a field used to enter the surface elevation of the stream on the

downstream side of the structure. This field is 6 digits in length including two decimal places. It can be entered for the design flood, the 100 year flood and the 500 year flood. The U.S. Customary units are in feet and the metric units are in meters.

17. UPSTR ELEV - a field used to enter the surface elevation of the stream on the

upstream side of the structure. This field is 6 digits in length including two decimal places. It can be entered for the design flood, the 100 year flood, and the 500 year flood. The U.S. Customary units are in feet and the metric units are in meters.

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Structure Scour and Hydrology Menu Option 2, BI-8 Scour Observation Data

Figure 17

This screen is used to enter the data from the BI-8 bridge inspection form. An example of the BI-8 form is shown in Figure 17. The Scour Observation screen may be used to add, change, delete or inquire on scour observation data. When adding records to the Scour Observation file you must enter an "A" in the action code and the BIN. A scour observation record is required even if the structure is not subject to scour. If the structure is subject to scour, then enter "Y" in the field "THIS STRUCTURE SUBJECT TO SCOUR". If the structure is not subject to scour, enter an "N" in the "THIS STRUCTURE SUBJECT TO SCOUR" field. When you enter a "Y", you MUST enter a value in each of the 29 numbered fields. See the ALDOT Bridge Inspection Manual for a complete description for coding these fields. The program will only allow you to enter the values that are on the scour observation forms. If you enter a value that is not allowed for scour data, or you fail to enter data in a required field, an error message will be generated. Each field that is in error on the screen will be highlighted. When all of the errors on the screen have been corrected, the message "RECORD SUCCESSFULLY ADDED" will appear at the top of the screen. Until that message appears, the record HAS NOT been added to the file.

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To inquire on scour observation data enter an "I" in the action code and the BIN and press the ENTER key. The screen will return with the current scour observation data displayed. You WILL NOT be able to make any changes to the data, but simply be able to view the data.

Note that the total scour potential for any record is the sum of the 29 scour observation data items. In this example, the sum equals 72. The total scour potential value is used to evaluate each structure's relative potential to encounter scour problems.

To change scour observation data, enter a "C" in the action code, and the BIN and press enter. When the screen returns, you may change any data item on the screen except for the BIN, division and Item 5A. Remember that the same edit rules that apply for addING will apply for any changes you might make. If you should change subject to scour to a "Y" from an "N" you will also have to enter a value for the 29 numbered items listed below. Do not forget to use the TAB key as needed to move from field to field. When you have made all of the desired changes, the program will ensure that the changes you made are valid and recalculate the total scour potential based on the new values. If there are any errors, the screen will return with the fields in error highlighted. Otherwise the message "RECORD SUCCESSFULLY CHANGED" will appear at the top of the screen. To delete scour observation data enter a "D" in the action code and the BIN and press enter. When the screen returns, you may either press the ENTER key to actually delete the record from the file, or you may press the Shift + F10 KEY to cancel or abort the delete action. Be very careful deleting records, because once a record has been deleted, it will be gone and it will have to be added to the file via the add action. The delete routine should only be used when data was entered into the record in error. For example, if the wrong BIN was used to enter the data, the delete routine should be used. When the ENTER key is pressed a second time, the message "RECORD SUCCESSFULLY DELETED" will appear at the top of the screen.

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Structure Scour and Hydrology Menu Option 3, Structure Detail Information

Figure 18

This screen will allow you to enter the Structure Detail data so that the elevation view of the structure can be included on the scour plot. You may add, change, delete or inquire on structure detail data from this screen. The data may be entered in either metric or U.S. Customary units of measure. There are three valid views (left, right or centerline) that can be specified for each structure. For a certain view of a structure, the elevation basis, location of the bench mark, elevation equation, station equation, and source of elevations can be entered. For each station along the structure, you may enter elevations for the top of reference curb/rails, top of deck, bottom of footings, and pile tips. The type of footing and superstructure thickness along with any pertinent remarks regarding that station may also be entered. The following is a list of the valid fields on the Structure Detail screen. It includes a description of each and its length.

1. ACTION CODE - used to indicate the type of action you wish to perform. This field is always required. Valid codes are:

"A" - add structure detail data

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"C" - change structure detail data "D" - delete structure detail data "I" - inquire on existing structure detail data "X" - copy data from one view to another

2. BIN (bridge identification number) - used to access the structure detail data for different

structures. The number is six characters long and preceding zeroes do not have to be entered.


identify the bridge.

4. VIEW - a code used to identify which view of the structure is to be accessed. This field is required for all actions except an inquiry. Valid codes are:

"L" - data is for left side of the structure "R" - data is for right side of the structure "C" - data is for centerline of the structure

5. UNITS - a field used to enter a code that indicates the unit of measure used for the data

entered. This field is required when adding Structure Detail data. Valid codes are:


6. ELEV BASIS - code used to identify the type of platform the elevations for the structure

details are based on. Valid codes are:

"A" - elevations are based on assumption. For some semi-permanent, fixed point, on or near the structure, an elevation is assumed. All subsequent elevations for the structure are based on this "assumed" elevation.

"P" - elevations are taken from the structure plans. In this case, the elevations are usually based on a permanent U.S. Geodetic Survey bench mark or an ALDOT bench mark.

"G" - elevations are based on a U.S. Geodetic Survey bench mark or an ALDOT bench mark. This would be basically the same as elevations from the structure plans except that plans might not be available on the structure, but a geodetic marker is conveniently close.

7. LOCATION OF BM - a narrative field to describe the location of the bench mark used

for referencing the elevations. This field is 25 characters long.

8. ELEVATION EQ - a field used for entering an elevation equation which may be required to reference all vertical information from a common reference plane for plotting. If the structure details are initially plotted based on some assumed reference elevation, and at some later time, plans are located which show the actual elevations for the structure, the initial assumed reference elevation can be equated to what the actual elevation is at that point based on the information from the plans.

28

If a crew goes to the field to gather the structure detail information and they set a reference point with some assumed elevations, say 150.00 feet, then a different crew goes to gather the streambed sounding information and they use the same reference point but assume an elevation of 100.00 feet, these plots can and must be put on a common reference line by keying an elevation equation. In this case, the elevation equation on the streambed soundings screen would be 100.0 feet equals 150.00 feet because the streambed soundings should be linked to the same elevation. Please be aware that an elevation equation may be required for each section of data such as structure details, original groundline and streambed soundings, so that they will all be correlated by a common reference point. The elevation equations should be completed as required for the structure to plot correctly.

9. STATION EQ - a field used to enter a station equation which may be required to

reference all horizontal information from a common reference point. If the beginning of the structure was assumed to be at station 1 + 00 and plans were later discovered showing the beginning of the structure at station 25 + 42.68, then a station equation could be used to correct the assumed station so that the historical reference material (i.e. plans and pile driving records) could be referenced appropriately to the structure plot. Please be aware that a station equation may be required for each section of data such as structure details, original groundline and streambed soundings, so that they will all be correlated by a common reference point. The station equations should be completed as required for the structure to plot correctly.

10. SOURCE - a narrative field used to describe the source of the structure detail

information. The structure elevations may come from "design" plans, "as-built" plans, or a field survey. This field is 50 characters in length.

11. STATION - a field used to enter a station along the structure. This station should be

located at some changed condition (i.e. a deck elevation change, a substructure support location, the edge of water, the edge of the streambank). The maximum value which can be entered into this field is 99999 + 99.999. Negative stations can be entered if needed. Fields 11 - 17, as described below, should all be related to the station entered here.

12. REF CRB/RAIL - a field used to enter the elevation for the top of the reference point

whether it is the curb or rail. This field is seven digits long with three assumed decimal places. A negative sign may also be entered, if necessary. Note that the reference point is not plotted but used to subtract sounding depths to obtain actual channel cross section elevations.

13. DECK - a field used to enter the elevation for the top of deck of the structure. This field

is seven digits long with three assumed decimal places. A negative sign may be entered, if necessary.

14. BOT FTG - a field used to enter the elevation for the bottom of a spread footing, if

present. If there are two footings in a bent, such as for a two column bent, the shallowest footing elevation should be entered. This field is seven digits long including three decimal places. A negative sign may be entered, if necessary. If the elevation of the bottom is unknown, leave it blank.

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15. PILE TIP - a field used to enter the pile tip elevation of the shallowest pile in a bent or

under a spread footing, when present. This field is seven digits long including three decimal places. A negative sign may be entered, if necessary. If the elevation is unknown, leave it blank.

16. FTG - a field used to enter a code to indicate the type of footing. The type of footing

data is used to graphically represent that particular type of footing on the scour plot. Valid codes are as follows:

"N" - No footing at this station, however, some other change occurs such as a change in the deck elevation or the superstructure thickness. An "N" will be generated automatically if a bottom of footing or pile tip elevations is not present. Therefore, the "N" does not have to be entered. "P" - Spread footing on pile bents. If this code is entered but a bottom of footing elevation or pile tip elevation is not, it will be assumed that these elevations are unknown and the plot of the structure will reflect this. "S" - Spread footing with no piles. If this code is entered but a bottom of footing elevation is not, it will be assumed that the elevation is unknown and the structure plot will reflect this. "B" - Pile bents not related to a spread footing. If this is coded but a pile tip elevation is not, it will be assumed that the elevation is unknown and the structure plot will reflect this. "R" - Spread footing on rock. If this code is entered but a footing elevation is not, it will be assumed that the elevation is unknown and the structure plot will reflect this. "T" - Tower bent. If this code is entered but a footing or pile tip elevation is not, it will be assumed that the elevation is unknown and the structure plot will reflect this. "D" - Drilled Shaft. If this is coded but a pile tip elevation is not, it will be assumed that the elevation is unknown and the structure plot will reflect this.

17. SUPER THICK - a field used to enter the thickness of the superstructure to provide

information for plotting the bottom of the girders. This field is six digits long with three assumed decimal places.

18. REMARKS - a narrative field used to enter any pertinent remarks about the structure at

the particular station. This field is 10 characters long.

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Structure Scour and Hydrology Menu Option 4, Original Streambed Elevation

Figure 19

This screen will allow you to enter the original streambed elevations so that a profile of the original streambed can be included on the scour plot. You may add, change, delete or inquire on the original streambed data from this screen. All actions will be performed by using the BIN for access. All data can be entered using metric units or U.S. Customary units. There are three valid views - left, right, and centerline. For a certain view of the structure, the elevation basis, location of benchmark, elevation equation, station equation, original streambed date, and source of elevations can be entered as needed. There is also a sounding/elevation indicator that must be entered. This application will allow you to enter either sounding measurements or true elevations. The sounding/elevation indicator field is used by the program to identify what type of measurements have been entered. If sounding data is entered, the sounding depth will be subtracted from the corresponding curb/rail reference elevation contained in the structure detail information to obtain the true streambed elevation. For each station along the streambed, the station, sounding/elevation and any pertinent remarks should be entered.

31

The following is a list of all the fields on the Original Streambed screen. It includes a description of each field and its length.


"A" - add original streambed data "C" - change original streambed data "D" - delete original streambed data "I" - inquire on original streambed data

2. BIN (bridge identification number) - used to access the original streambed data

for different structures. The number is six characters long and preceding zeroes do not have to be keyed.


identify the bridge. 4. VIEW - a code used to identify which view of the structure is to be accessed.

This field is required for all actions except an inquire. Valid codes are:

"L" - data is for the left side of the structure "R" - data is for the right side of the structure "C" - data is for the centerline of the structure

5. UNITS - a field used to enter a code that indicates the unit of measure used for

the data entered. This field is required when adding hydrology data. Valid codes are:


6. ELEV BASIS - a code used to identify the type of platform the elevations for the

original streambed are based on. Refer to the description of elevation basis field in the Structure Details section of this manual. The same definitions and rules apply here.

7. LOCATION OF BM - a narrative field used to describe the location of the

benchmark used for referencing the elevations. This field is 25 characters in length.

8. ELEV EQ - a field used to enter elevation equations. Refer to the description of

the elevation equation in the Structure Details section of this manual. The same definitions and rules apply here.

32

9. STATION EQ - a field used to enter station equations. Refer to the description of the station equation in the Structure Details section of this manual. The same definitions and rules apply here.

10. ORIG DTE - a field used to enter the date of the original streambed. The first two

characters contain the month and the last four characters contain the year. This information can be found on the plans, if they are available. Otherwise, the first streambed soundings taken for the structure can be used for the original streambed. If this is the case, the date for the original streambed would be the date for the first streambed soundings.

11. SOURCE - a narrative field used to describe the source of the original streambed

elevations. For example, it could be "PLANS" or "FIRST STREAMBED SOUNDINGS". The field is 25 characters in length.

12. SND/ELEV INDICATOR - a field used to indicate whether the recordings are

actual elevations or sounding measurements taken from the curb/rail reference point. This field is required. Valid codes are:

"E" - values are elevations such as from the plans or a survey "S" - values are measurements from the curb/rail reference point

13. STATION - a field used to enter the particular station at which a streambed

change occurs. The highest value that can be entered into the field is 99999 + 99.999. Negative stations may be entered, if needed. This field is required when fields 14 and below are entered.

14. SND/ELEV - a field used to enter the sounding measurement or actual elevation

of the streambed at that particular station. The maximum value that can be entered is 9999.99. Negative values can be entered. A value is required if a station has been entered.

15. REMARKS - a narrative field used to enter any pertinent remarks that are related

to that station and elevation. This field is 30 characters long.

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Structure Scour and Hydrology Menu Option 5, BI-4 Streambed Cross Section

Figure 20

This screen will allow you to enter the Streambed Sounding data from the BI-4 form, so that the stream profiles can be included on the scour plot. See Figure 20 for an example of a BI-4 form. You may add, change, delete or inquire on sounding data from this screen. In many cases, the same stations would be used each time a streambed sounding is taken. Therefore, a copy routine is included to reduce the need for keying this redundant data. All actions must be performed by using the BIN for access. All data can be entered using metric units or U.S. Customary units. Soundings are grouped by the BIN, offset, sounding date and view. Therefore, a structure may have several sets of soundings depending on the number of offsets, dates and views for the structure. There are three valid views that can be specified for the structure -- left, right, or centerline. An unlimited number of soundings can be entered for each view based on the different offsets and sounding dates. For each possible combination, an offset remark, elevation basis, location of bench mark, elevation equation, and station equation can be entered. These fields are not required but should be entered, when necessary. There is also a sounding/elevation indicator that must be entered. This application will allow you to enter either sounding measurements or true elevations.

34

The sounding/elevation indicator field is used by the program to identify which type of data has been entered. For each sounding location on the structure, the station, the sounding, and any remarks pertinent to that station should then be entered. The following is a list of the valid fields on the Streambed Soundings screen. It includes a description of each field and its length.


"A" - add streambed sounding data "C" - change streambed sounding data "D" - delete streambed sounding data "I" - inquire on streambed sounding data "X" - copy new sounding data from a previous sounding in order to generate new records that can be updated as appropriate "Z" - copy sounding data from one view to another, i.e. from left to right and vice versa

2. BIN (bridge identification number) - used to access the streambed profile data for

different structures. The number is six characters long and preceding zeroes do not have to be entered.


identify the bridge. 4. OFFSET - a field used to indicate an offset from the structure where the streambed

soundings were taken. The offset field is 4 characters long with one assumed decimal place. It can be a number from 0 to 999.99. This field is required when performing any action except an inquiry.

5. SOUNDING DATE - a field used to enter the date that the soundings were taken. The

first two characters represent the month and the last four characters contain the 4 digit year. This field is required when performing any action except an inquiry.

6. VIEW - a code used to identify for which view of the structure the soundings were taken.

This field is required on all actions except an inquiry. Valid codes are:

"L" - data is for the left side of the structure "R" - data is for the right side of the structure "C" - data is for the center line of the structure

7. UNITS - a field used to enter a code that indicates the unit of measure used for the data

entered. This field is required when adding hydrology data. Valid codes are:


8. OFFSET RMRK - a narrative field used to describe the offset location. This field is 20

characters long.

35

9. ELEV BASIS - code used to identify the type of platform the elevations for the

soundings are based on. Refer to the description for the elevation basis in the Structure Detail section of this manual. The same definitions and rules apply here.

10. LOCATION OF BM - a narrative field used to describe the location of the bench mark

used for referencing the soundings. This field is 25 characters long.

11. ELEV EQ - a field used to enter the elevation equation. Refer to the description of the elevation equation in the Structure Detail section of this manual. The same definitions and rules apply here.

12. 12. STATION EQ - a field used to enter the station equation. Refer to the description of

the station equation in the Structure Detail section of this manual. The same definitions and rules apply here.

13. SND/ELEV IND - a field used to indicate whether the recordings are actual elevations or

sounding measurements from the curb/rail reference point in the structure detail record. This field is required. Valid codes are:

"E" - recordings are actual elevations "S" - recordings are measurements from the curb/rail reference point

14. STATION - a field used to enter the particular station at which the sounding was taken.

The maximum value that can be entered into the field is 99999 + 99.999. Negative stations can be entered.

15. SNDING/ELEV - a field used to enter the sounding measurement or elevation for the

station. The maximum value that can be entered is 9999.99. Negative soundings may be entered, if needed. A value is required if a station has been entered.

16. REMARK - a narrative field used to enter any pertinent remarks that are related to that

station and sounding. This field is 30 characters long.

36

Structure Scour and Hydrology Menu Option 8, Print Scour Profile Information Report

Figure 21 This screen will allow you to submit the scour profile information report. This report is to be used in conjunction with the scour profile plot. The scour profile information report will list, in table format, all information present on the different scour files for a particular structure. The report may be printed in metric or U.S. Customary (English) values. The report contains five sections. The first section will list the structure detail information such as deck, footing and pile tip elevations. The second section will list the stations and elevations for the original streambed profile. The third section will list the stations, piers, and corresponding contractual and pier scour measurements for the scour evaluation profiles. The fourth section will list the stations and elevations for the scour resistant layer. The fifth section will list the streambed sounding values. For a certain section to be shown, the print indicator must be set to "Y". Otherwise, it should be set to "N". To generate a scour profile report, the BIN must be entered. The unit of measure field must be entered also, see Figure 21. If you wish to print a certain section of the report, the print indicator for that section must be set to "Y". At least one of the five print indicators must = "Y" before the report is submitted. Once you have keyed in the required fields, the <ENTER> key

37

should be pressed to submit the job for processing. If there are no errors present on the screen, the message "JOB SUBMITTED" will appear in the message area on the screen and the report will be sent via email. In the example above, the scour profile information report will be emailed for BIN 10036. All five sections of the report will be shown on the report because the print indicators have been set to "Y". All of the data will print in English units. No particular offset, view, or sounding dates have been specified so all streambed soundings will print. Once the requested sections of the report are sent, an error section may follow if any errors were encountered. For example, if you requested the structure details section of the report, but there was no data on the structure details file for the particular structure, a message such as "REQUESTED BIN NOT FOUND ON STUCTURE DETAILS FILE" would appear in the error section. If there were no errors encountered, the error section would be empty.

38

Structure Scour and Hydrology Menu Option 9, Inspection Forms Generator

Figure 22

From the main menu of the Scour and Hydrology module select Option “9” and press <ENTER> to access the Inspection Forms Generator system. Once option "9" is chosen, the screen in Figure 22 will appear. This screen will allow you to obtain the different structure inspection forms as they are needed. The SI&A Inspection form (BI-6), the Scour Observation form (BI-8), the Streambed Soundings form (BI-4), the Structure Element Condition Rating (BI-5) form, the Maintenance Needed (BI-9), and the General Narrative form. Forms can be generated for a particular structure or groups of structures. A blank form may also be printed for inspecting a new structure. When printing the forms the previous inspection data will be listed on the form, along with a place to record new values for the inspection items. All forms have been designed to print on 8.5 x 11 paper. Below are a list of the fields on the forms generator screen and a description of each.

1. FORM NUMBER - a field used to indicate the number of the form you desire. Up to five different form numbers may be entered. At least one form number must be entered. Valid form numbers are:

39

"4" - Streambed Soundings form (BI-4) "5" - Structure Element Condition Ratings (BI-5) "6" - SI&A Inspection form (BI-6) "8" - Scour Observation form (BI-8) "13" - General Narrative form "9" - Maintenance Needed form "A" - All forms for the structure will print

2. JOB NAME - a field used to denote the name of the job. This field is six characters long

and any combination of characters is valid. This is an internal field used to generate a unique name for the job submitted. The job name is a required field.

3. EMAIL ADDRESS - a field used to denote the ID of the email address to which the

report is to be routed. This field is 50 characters long and is required. It should be pre-filled with your correct email address.

4. BIN (bridge identification number) a field used to identify the structure needed. This

field is six characters long. If groups of structures are needed, the BIN should not be entered.

5. RECORD TYPE - a field used to indicate the type of record, over or under. This field is

one character long and is not required. It is only valid when printing the BI-6 form. This field relates to item 5A on the NBI database.

6. PLANNING DATE - a field used to indicate the planning date for the inspections. If this

field is entered, all structures that need to be inspected in the month and year indicated, or that are past due for inspections, will be shown. The format of the field is MM CYYY, where MM is the month, CY is the century and YY is the year.

7. INSPECTION TYPE - a field used to indicate the type of inspection that will be shown.

The field is one character in length and valid codes are "R" and "I". If an "I" is entered, then only structures with an inspection frequency less than 24 will be printed. If an "R" is entered, all structures will be displayed.

8. DIVISION - a field used to specify the ALDOT division location of the structures to

display. If this field is entered, then only the structures in this division will print. This field is 2 characters long and must be a value from 01 - 09 inclusive. It relates to item 2 on the NBI database.

9. DISTRICT - a field used to specify the ALDOT district location of the structures to

dsiplay. This field must be used in conjunction with the division field. It can only be entered if the division field has been entered. The value entered must be a valid district within that division. This field is 2 characters in length and relates to item 128 on the NBI database.

10. MPO - a field used to specify the MPO location of the structure for which forms are to be

generated. This is a 2 digit code and relates to supplemental item 202 on the NBI database.

40

11. COUNTY - a field used to specify the county location of the structures for which the report is to show. This field contains the 2 character alphabetic county code and relates to item 204 on the NBI database.

12. CITY - a field used to specify the city location of the structure for which forms are to be

printed. This field contains the 5 character city FIPS code and relates to item 4 on the NBI database.

13. ROUTE TYPE - field used to specify the route type of the structures for which forms are

to be printed. This field relates to item 5B on the NBI database. It is a 1 character field ranging from 1 - 8, inclusive.

14. ROUTE NUMBER - a field used to specify the route number of the structures for which

forms are to be printed. It is a five character field and relates to item 5D on the NBI database.

15. LRS INVENTORY ROUTE – a field used to specify the LRS inventory route number. It

relates to item 13A on the NBI database.

16. CUSTODIAN - a field used to specify the maintenance responsibility code of the structures for which forms are to be printed. It is a two character field and relates to item 21 on the NBI database.

17. OWNER - a field used to specify the owner code of the structures for which forms are to

be printed. It is a two character field and relates to item 22 on the NBI database. Not there anymore. *****no longer on the screen*****

18. OFFSET - a field used to specify the offset of the soundings for which a BI-SC4 form

should be printed. This field is only valid if you are printing the streambed soundings form. If the offset is left blank, then the soundings with the smallest offset will be printed. The field is 5 characters long with two assumed decimal places.

19. BLANK FORM - a field used to indicate that a blank form should be printed. To generate

a blank form, place a "Y" in this field. Otherwise, it should remain set to "N". If a blank form is desired, only the job name and email address should be entered along with the blank form field. All other entries will be ignored.

41

Structure Scour and Hydrology Menu Option 10, List Structures with Scour Data

Figure 23 This screen can be used to generate a listing of structures in the scour profile system. This report will list all of the structures that require scour data and whether or not they have any scour information entered in the scour files.

1. JOB NAME - a field used to denote the name of the job. This field is six characters long and any combination of characters is valid. This is an internal field used to generate a unique name for the job submitted. The job name is a required field.



3. MAINTENANCE - a field used to specify the maintenance responsibility code of the

structures for which the report is to be printed. It is a two character field and relates to item 21 on the NBI database.

42

4. DIVISION - a field used to specify the ALDOT division location of the structures for which the report is to be printed. If this field is entered, then only the structures in this division will print. This field is 2 characters long and must be a value from 01 - 09 inclusive.

5. COUNTY - a field used to specify the county location of the structures for which the

report is to be printed. This field contains the 2 character alphabetic county code and relates to item 204 on the NBI database.

6. CITY - a field used to specify the city location of the structures for which the report is to

be printed. This field contains the 5 character FIPS place code and relates to item 4 on the NBI database.

7. MPO - a field used to specify the MPO location of the structure for which the report is to

be printed. This field is 3 digits and relates to supplemental item 202 on the NBI database.

43

STRUCTURE INVENTORY AND INSPECTION MENU Option 5, BI-13 Module, Narrative Screen

Figure 24

The screen is used to provide a place to record any narrative information that is not otherwise covered by a numbered item. This narrative information may include particular items to look for in subsequent inspections, or virtually any information that cannot be recorded in any other format. This feature will be used to develop a narrative "history" of each structure. It also provides a place to record additional information concerning certain numbered items. Item 210 (CPMS Reference Number) is an example of such an item. Other examples are given in Figure BI13-1. Each time a new general narrative comment is required, a new comment is added. Existing comments may be edited to correct mistakes but the deletion of comments is not allowed. In this fashion many comments for each structure will be placed in the General Narrative Screen producing a narrative history of the structure.

44

Structure Inventory and Inspection Menu Option 6, Bridge Rating System

Figure 25 The screen is used to access four additional screens which provide the information on a specific structure. The data reflected on screens R1, R2, R3, and R4 are complied from the BI-5 and BI-6 forms. The R5 screen is restricted to Maintenance Bureau Bridge Rating office personnel only. Once the initial coding for certain items on R1, R2, R3, and R4 screens have been recorded, it will rarely change throughout the life of the structure. Screens R3 and R4 contains specific information in regards to the structure current rating and posting data. The user may opt to inquire or generate reports on the structure.


2. EMAIL ADDRESS - a field used to denote the email address to which the report is to be

routed.

3. BIN - a field used to identify the structure for which a form is to be printed.

4. RECORD TYPE - a field used to indicate the type of record, over or under.

45

5. SCREEN - a field used to identify which report the user wants to view.

Rating Inquiry Screen R1

Figure 26 This screen captures the coding of the items from the BI-6 form. The data reflected on the following screens provide identification information about a specific structure. Once the initial coding for BI-6 form has been recorded, it will rarely change throughout the life of the structure. The data shown on this screen can not be changed here. Any fields that require updating must be done via the BI-5 and BI-6.

46


Figure 27

47


Figure 28

48


Figure 29

49

Option 6, Bridge Rating System, Report Printing

Figure 30

This is the same screen as shown in Figure 25. The user may print reports on the specific structure.

50

Structure Inventory and Inspection Menu Options 7, Inspection Forms Generator

Figure 31

See Figure 22 for instructions

51

Structure Inventory and Inspection Menu Options 8, Standard Structure Reports Menu

Figure 32

This is the main menu of the Standard Structure Reports of ABIMS. For access to the desired screen, enter the appropriate number in the OPTION field and press <ENTER> or click the corresponding screen button. Option "1" should be chosen from this menu to access the Scour Profile Information Report. For example, if option "1" is chosen, the following screen in Figure 33 will appear. The following options should be selected to generate a report for the Bridge Inspection Compliance Review.

2 – List Structures with Plotting Data 5 – Structure Inspection Planning Report 7 – Federally Required Structure List 8 – Bridge Identification Cross Reference List 9 – Bridge Posting Reports 13 – Bridge Rating Status Report 14 – FWHA Edit Report 15 – Rating Inventory Report

52

STANDARD STRUCTURE REPORTS MENU Option 1, Scour Profile Information Report

Figure 33

See Figure 21 for instructions.

53

Standard Structure Reports Menu Option 2, List Structures with Scour Plotting Data

Figure 34

See Figure 23 for instructions.

54

Standard Structure Reports Menu Option 3, Scour Observation Ranking Report

Figure 35

This screen can be used to print a listing of structures by Scour Ranking based on information in the NBI file. For each bridge in the owners’ inventory it determines how the structure is prioritized among other all other structures.


2. EMAIL ADDRESS - a field used to denote the email address to which the report is to be

routed.

3. MAINTENANCE - a field used to specify the maintenance responsibility code of the structures for which the report is to be printed. It is a two character field and relates to item 21 on the NBI database.

55

4. DIVISION - a field used to specify the ALDOT division location of the structures for which the report is to be printed. If this field is entered, then only the structures in this division will print. This field is 2 characters long and must be a value from 01 - 09 inclusive.

5. COUNTY - - a field used to specify the county location of the structures for which the






56

Standard Structure Reports Menu Option 4, Deficiency Prioritization Report

Figure 36

This screen can be used to print a listing of structures by Deficiency Prioritization based on information in the NBI file. For each bridge in the owners’ inventory it determines how close the structure comes to meeting minimum and desirable criteria for condition, load capacity, horizontal and vertical clearance, and a special category. The deficiency points for each bridge is calculated and updated each night in ABIMS. Each bridge is also re-ranked each night based on new deficiency points. Points are also recalculated before generating the prioritization program. Also, only personnel in the Maintenance Bureau are authorized to update the special deficiency points.




57



4. DIVISION - a field used to specify the ALDOT division location of the structures for which

the report is to be printed. If this field is entered, then only the structures in this division will print. This field is 2 characters long and must be a value from 01 - 09 inclusive.







8. LEVEL OF SERVICE GOALS – a field used to specify the level of service goals are as

follows: the load capacity goals both acceptable and desirable for interstate, arterial, major collector, minor collector, and local.

9. RANK ON - a field used to specify one weighting factor for each deficiency category of

total deficiency, load deficiency, vertical clearance deficiency, width deficiency, condition deficiency, and statewide deficiency.

10. SORT BY BIN - a field used to specify the order in which structures should be listed on

the report.

58

Standard Structure Reports Menu Option 5, Structure Inspection Planning Report

Figure 37

This screen can be used to print a listing of structures due inspections by date for current and past due inspections. This report is used for inspection planning.






59

4. INSPECTION AGENCY – a field used to specify the inspection responsibility code of the structures for which the report is to be printed. It is a two character field and relates to item 293 on the NBI database









9. PLANNING DATE - a field used to specify the date on inspection. Example, for all

structures due an inspection in December 2006, the date 12 2006 would be entered and all required inspections for that time period will be listed. This field can be left blank to print current of past due inspections.

10. REPORT TYPE - a field used to specify the type of report generator, detail or summary.

The detail report list all inspections dues, months past due etc.

11. PRINT DELINQUENT STRUCTURES - a field used to specify whether the user wants to print only delinquent structures.

60

Standard Structure Reports Menu Option 6, Structure Maintenance Status Reports

Figure 38 The Structure Maintenance Reporting system is used to generate reports that will display information pertaining to the status of the maintenance on the bridges in your area. There are seven reports that are currently available. They are the Maintenance Status, Maintenance Needed Currently, the Maintenance Needed History, the Maintenance Performed Summary, the Maintenance Performed Detail, the Maintenance Performed Card History, and the Maintenance Division and State Wide Summary. Each report may be generated for one individual bridge or for groups of related bridges, such as, all bridges in the first division. When requesting a group of bridges, only the fields necessary to determine that subset of bridges should be entered. The Structure Maintenance Reporting system consists of two screens. The first screen allows you to indicate which of the available reports you wish to receive and the bridge or group of bridges that should appear on the reports. Once this screen is completed and the <ENTER> key is pressed, the next screen will appear. The second screen is used to indicate which activities and priorities should show on the reports and the listing order of the information, see Figure 39. The following is a list of the fields on the first report screen (shown above) and a description of each.

61




3. REPORT NUMBER – field used to identify the report desired. Either one report may be

printed or several different ones may be printed at once.

4. DATE FROM - date used to indicate the beginning range of the time period you wish to print the maintenance performed reports for. This date is required when printing the maintenance performed reports and must be in the month/four digit year format.

5. DATE THRU - date used to indicate the ending range of the time period you wish to

recieve the maintenance performed reports for. This date is required and must be in the month/four digit year format.

6. BIN - used to identify the structure for which a report should be generated. This field is

six digits long. If groups of bridges are needed for a report, the BIN should not be entered.

7. MAINTENANCE - used to indicate the type of bridges that should be generated on a

report such as state, county, etc. This field is required when printing groups of bridges. It is a two character field and relates to item 21 on the NBI database. The most common codes are:

"01" - state "02" - county "03" - town "04" - city "27" - railroad

8. DIV - specifies the division location of the bridges for which a report is to be generated.

If this field is entered, then only the structures in this division will show. This field is 2 digits long and must be a value from "01" - "09" inclusive.

9. DIST - specifies the district location of the bridges for which a report is to be generated.

This field must be used in conjunction with the division field. The value entered must be a valid district within that division. The field is 2 digits in length and relates to item 202 on the NBI database.

10. MPO - specifies the MPO location of the bridges for the report. The fields contain the

two character MPO code and relates to Item 201 on the NBI database. 11. COUNTY - a field used to specify the county location of the structures for the. This field

contains the 2 character alphabetic county code and relates to item 204 on the NBI database.

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12. PLACE CODE - specifies the city location of the bridges for the report. This field contains the five character FIPS place code and relates to Item 4 on the NBI database.

13. ROUTE NUMBER - specifies the state route number of the bridges for the report. It is

five characters in length and relates to Item 5D on the NBI database.

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Standard Structure Reports Menu Option 6, Structure Maintenance Status Reports

Figure 39 Once the first screen of the Structure Maintenance Reporting system is completed and the <ENTER> key is pressed, the second screen will appear, see Figure 39. This screen is used to indicate which activities and priorities should show on the reports and the sort order of the reports. If the report should contain all activities present for the structure, place a "Y" beside the "PRINT ALL ACTIVITIES" option. If there are only certain activities that should be shown place a "Y" beside each individual activity code that is desired instead of choosing the "PRINT ALL OPTION". When generating the Maintenance Status report or one of the Maintenance Needed reports, the priorities that should show on the report can be chosen. If all priorities should be printed, place a "Y" in the "ALL" option. If only certain priorities are needed, place a "Y" beside each of the priorities desired. When requesting one of the Maintenance reports the listing order of the information on the reports may be changed if desired. To indicate the order of the data, place a "1" beside the primary field for sorting, a "2" beside the secondary field for sorting and so on. For example, if a

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"1" is placed in the PRIORITY field, a "2" is placed in the BIN field, and a "3" is places in the ACTIVITY field, the report will appear in the order of priority, BIN and the activity. Once the appropriate fields have been keyed in, the <ENTER> key should be pressed and the report(s) will be submitted. If it becomes necessary to return to the first screen before submitting the report, the F9-key may be used. The Maintenance Status report will list the current maintenance needed as reported through the BI-9 maintenance needed on-line system, and the progress that has been accomplished on each activity as reported through the maintenance performance on-line system. The report will contain the activity code, description, estimated quantity of work, estimated cost of work, priority, inspection date, remarked, actual units of work accomplished, and the estimated units of work remaining.

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Standard Structure Reports Menu Option 7, Federally Required Structure List

Figure 40 This screen can be used to generate lists of all bridges in special categories required by Federal Codes, FHwA, and Department guidelines which must be available in the bridge file. The following lists will be generated:

- Underwater - Snooper or lift truck - Special scaffold or special ladder - Fracture critical - Interim inspection (separate list for “on-NHS” and “off-NHS”) - Posted - Scour or hydraulic problems - Deck condition rated 3 or less - Superstructure condition rated 3 or less - Substructure condition rated 3 or less - Waterway adequacy rated 3 or less

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3. INSPECTION RESPONSIBILTY – a field used to specify the inspection responsibility

code of the structures for which the report is to be printed. It is a two character field and relates to item 293 on the NBI database











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Standard Structure Reports Menu Option 8, Bridge Identification Cross Reference List

Figure 41 This screen can be used to print a report on the operational status of all structures. This report should be printed prior to submitting a BI-1 form to cross-reference existing BINs for structures up for replacement. It eliminates the generating of duplicate BIN and also provides a listing of structures belonging to an agency.





structures for which the report is to be printed. It is a two character field and relates to item 21 on the NBI database

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4. INSPECTION RESPONSIBILTY – a field used to specify the inspection responsibility code of the structures for which the report is to be printed. It is a two character field and relates to item 293 on the NBI database.









9. ROUTE NUMBER – a field used to specify the LRS inventory route number of the

bridges for which a report should be printed. It relates to Item 13 on the NBI database.

10. OPERATIONAL STATUS – a field used to specify the operational status of a structure whether the structure is planned, in-service, inactive or deleted. ACTION CODE - used to indicate the type of action you wish to perform. This field is always required. Valid action codes are:

“P” – Structure is planned, under design/construction, or otherwise not in-service “O” – Structure is currently in-service and open to traffic “I” – Structure not in-service (either removed or closed permanently “D” – BIN is deleted (example: duplicate BIN)

11. SORT ORDER – a field used to specify what order the user wants the structure information in the report printed. By placing an “X” in the appropriate field, the report will print structures in order of BIN, structure number or local ID number.

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Standard Structure Reports Menu Option 9, Bridge Posting Reports

Figure 42 This screen can be used to print the Structure Posting report. This allows the user to review the posting status of all structures in their inventory. Only option “2”, the Posting Report for Publication in available for non-Maintenance Bureau personnel.




3. REPORT NUMBER – a field used to select the report to be printed.

4. SORT BY – a field used to specify what order the user wants the structure information in

the report printed. By placing an “X” in the appropriate field, the report will print structure in order of BIN, structure number or local ID number

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5. MAINTENANCE - a field used to specify the maintenance responsibility code of the structures for which the report is to be printed. It is a two character field and relates to item 21 on the NBI database



7. DIST - specifies the district location of the bridges for which a report is to be printed.

This field must be used in conjunction with the division field. The value entered must be a valid district within that division. The field is 2 digits in length and relates to item 202 on the NBI database.





10. LRS INVENTORY ROUTE – a field used to specify the LRS inventory route number of

the bridges for which a report should be printed. It relates to Item 13 on the NBI database.

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Standard Structure Reports Menu Option 10, Sufficiency Ranking Report

Figure 43 This screen can be used to print the Sufficiency Prioritization report. This allows the user to review the ranking of all structures in their agency. This report provides an inventory of bridge owner, location, sufficiency ranking, and status information. The sufficiency rating is primarily used to determine eligibility for federal funding and it also is used to assess the overall condition of a bridge. The sufficiency rating includes four components: structural adequacy, functional obsolescence, essentiality for use, and special reductions.





structures for which the report is to be printed. It is a two character field and relates to item 21 on the NBI database

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the report printed. By placing an “X” in the appropriate field, the report will print structure in order of BIN or ranking.

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Standard Structure Reports Menu Option 11, Inspection Culvert/Non-Culvert Summary

Figure 44 This screen can be used to print a Biennial Bridge Inspection Schedule Summary for inspection planning. This report allows the user to review the number of bridges to be inspected by category for each month. The report also provides information on the square footage of area to be inspected.






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4. INSPECTION RESPONSIBILTY – a field used to specify the inspection responsibility code of the structures for which the report is to be printed. It is a two character field and relates to item 293 on the NBI database









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Standard Structure Reports Menu Option 12, Listing of all ABIMS Records by Route

Figure 45 This screen is used to print a list of structures along a given route. This report allows the user to identify the number of structures on a particular route that requires inspection.








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7. LRS INVENTORY ROUTE – a field used to specify the LRS inventory route number of

the bridges for which a report should be printed. It relates to Item 13 on the NBI database.

8. FHWA ROUTE – a field used to specify the inventory route number. If the concurrent

routes are of the same hierarchy level, denoted by the route signing prefix, for example US431 would be coded “00431. See Figure 45.

9. BEGINNING MILEPOINT – a field used to specify the linear referencing system

milepoint from the beginning of a route, from south to north and west to east.

10. ENDING MILEPOINT – a field used to specify the linear referencing system milepoint from at the end of a route.

11. UNDERWATER INSPECTION – a field used to specify if the user want to print

structures requiring underwater inspection along a given route.

12. OPERATIONAL STATUS – a field used to specify the operational status of a structure whether the structure is planned, in-service, inactive or deleted. ACTION CODE - used to indicate the type of action you wish to perform. This field is always required. Valid action codes are:

“P” – Structure is planned, under design/construction, or otherwise not in-service “O” – Structure is currently in-service and open to traffic “I” – Structure not in-service (either removed or closed permanently “D” – BIN is deleted (example: duplicate BIN)

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Standard Structure Reports Menu Option 13, Bridge Rating Status Report

Figure 46

This screen is used for tracking bridge rating progress by the Maintenance Bureau Bridge Rating section. If agencies wish to obtain a listing of structures within their jurisdiction refer to the Rating Inventory Report BM70, Figure 48 or contact the Bridge Rating section.

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Standard Structure Reports Menu Option 14, FHWA Edit Report

Figure 47 This screen is used to print a list of structures with errors identified on the FHWA edit report. This report can be printed at the user discretion. The required data elements are all those currently on the NBI file. Agencies are encouraged to print, review, and correct discrepancies weekly.




3. BIN – a field used to specify the unique 6-digit code used to succinctly identify each

structure in the state.

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4. MAINTENANCE - a field used to specify the maintenance responsibility code of the structures for which the report is to be printed. It is a two character field and relates to item 21 on the NBI database.










the report printed. By placing an “X” in the appropriate field, the report will print structure in order of BIN, structure number or local ID.

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Standard Structure Reports Menu

Option 15, Rating Inventory Report

Figure 48 Left Blank

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STRUCTURE INVENTORY AND INSPECTION MENU Options 9, Standard Number/BIN Cross Reference Screen

Figure 49 This screen is used to cross-reference a structure number with a BIN and identifies the record type.

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Structure Inventory and Inspection Menu Options 10, Old Structure Number/BIN Cross Reference Screen

Figure 50 This screen is used to cross-reference an old structure number with a new structure number, BIN and identifies the record type.

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MAIN MENU Option 5, Bridge Replacement Program Subsystem

Figure 51 This screen is used identify structures in the Comprehensive Project Management System with matching project numbers.

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Bridge Replacement Program Subsystem Option 2, Listing of ABIMS/CPMS Information

Figure 52

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Bridge Replacement Program Subsystem Option 3, Bridge Painting Report

Figure 53

Left Blank

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MAIN MENU Option 10, Email Address Maintenance

Figure 54 This screen allows the user to manage the address to which reports are routed.

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