AL-HIDAYAH ISLAMIC EDUCATION ADMINISTRATION INCORPORATED Operating as:

Phone: (08) 9472 0855, Fax: (08) 9472 0866, Email: alhidaya@iinet.net.au PO Box 761, Victoria Park WA 6979, AUSTRALIA

ABN 72 481406449

25 th October 2016

Letter to Parents

Assalamu'alaikum wa Rahmatullahi wa Barakatuh

AGM 2016

I would thank all those parents who attended the AGM last Sunday and may Allah SWT reward those parents who intended to come but couldn't make it.

AI-Hamdulillah, parents were present in sufficient numbers to for the AGM to carry out its business as per the Agenda.

The minutes are attached for your reference.

Wa Salam,

Umar Abdullah

Amir, Governing Shurah

cc: Governing Shu rah Principal

·-

Venue: Room 4

AL-HIDAYAH ISLAMIC EDUCATION ADMINISTRATION INC.

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MINUTES

Annual General Meeting

Held

Sunday the 23rd Day of October 2015

Members of Governing Shurah in attendance:

Umar Abdullah (Amir), Br. Br. Ali Shariff, Br. Benjamin Koch, Muhammad Altaf

Apologies: Br. Mohidien Khan (Dep. Amir).

Association Members Present:

Br.Saleeban Abdi Jamac, Sr. Nimo Zakaria Jibril, Br. Mkhtar Farah, Sr. Iman Alfara, Br. Muhammad Altaf, Br.Amin Khan, Sr. Indri Prameswari, Br. Saleh Hasan, Br. Bilal Bilal, Sr. Marianne Foster, Br. Gala! Ibrahim, Benjamin Koch, Br. Ismail Jamal Mahmoud, Br. Idris Omer, Br. Hamed Omer, Br. Ali Mohamed Shariff, Sr. Anisa Said Mohamed

Although not all attendees were present at the start of the meeting, a Quorum of Members was present at the Scheduled stmi time.

Scheduled Start Time: 10:00 am Actual Start Time: 10:05 am

Welcome and introductions by the Amir.

Minutes of Previous AGM:

Correspondence:

Amir's Report:

Read and, except for a reference to the School 's new buses still predating the seat belt requirement, there being no business arising from the minutes, the minutes were accepted as read.

No new Correspondence was tabled.

1) The Resignation of the previous Principal. 2) The search for a new Principal . 3) The transitional period: The efforts of the staff working with Br. Idris Omer

as Acting Principal to maintain business as usual during this period was acknowledged with thanks and appreciation.

4) The introduction of Br. Ridhwan Robert Mayze as the new Principal of the School.

5) The real quality/value of the education provided by the School. 6) The determination to ensure that our Students graduate from the School as

fully prepared as possible for whatever comes next.

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Treasurer's Report:

Principal's Report:

Revised Constitution:

Other Matters:

1) Financial Compliance Requirements 2) Repot1 on the 2015 Financial Year 3) Budget for 2016

Impo11ant areas the Al-Hidayah Islamic School is focusing on:

1) The integration of the Islamic Perspective into the Government Curriculum and into teaching and learning.

2) Strategies to improve Teaching and Learning a. Analysis of2016 NAPLAN results b. Improvement ofreading skills across the School c. Acknowledgement of initiatives to improve the teaching of Arabic.

3) Behaviour Education.

Ongoing Improvements: School Library, Maintenance carried out during the Term Break, the creation of a new learning space by relocating the Admin. Office.

The Amir briefed the meeting on the need to make changes to the Associations' Constitution to meet registration compliance requirements, and how this was seen as an oppot1unity by the Governing Shurah to revise and update the Constitution which had remained vit1ually unchanged since it was first presented to The Commissioner of Corporate Affairs in 1993 ( copies of the original Constitution and the revised version, with the proposed changes colour coded for easy reference, had been posted in advance on the School's website). The Attendees were asked for comments or queries on the changes.

Attendee Br. Gala! Ibrahim expressed the view that the decision making process described under Rule 11. (8)( c) should be changed with the Amir having a deciding vote if required. The rationale and desirability behind the adoption of the Islamically based decision making procedure and the safe-guards built into the Constitution to protect the Association, as it exists, were explained in detail by the Amir. Several other attendees contributed to the discussion and as the consensus was for leaving it as is, and because it was not one of the proposed changes under consideration, it was decided to defer the discussion for possible future reference. Attendees were advised how they may initiate that process if they wished.

A vote was taken under Rule 20. (3)(h) and the Revised Constitution was accepted as presented by the required majority.

1) Br. Bilal Bilal enquired about the School's position when in comes to interacting with and learning from other Schools: The School's experience is that such oppot1unities are limited and that occasionally these activities are not necessarily of mutual benefit. (Note Rule 3. (4) To be independent from, but run in cooperation with other educational institutions throughout Australia.) Br. Bilal asked about the possibility of the School engaging the services of a dedicated spot1s teacher and a school spot1s uniform: Operating as a Primary School only there would insufficient activity to keep a spot1s teacher fully occupied. The School Uniform has been designed with some compromise to cover all school activities including recess and lunch play and spo11s. The School does not have the facilities to accommodate changing into and out of spot1s gear.

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Br. Bilal asked if School registrations were limited to just two years or was a longer period possible. The requirements of registration have become more complex over time and while registration periods have been generally limited in recent years the School has a reasonable expectation that a registration period longer than its current two years is possible next time around. The School's next registration visit is scheduled for August next year.

2) Br. Saleem Abdi Jamac asked about honest appraisal and assessments by Teachers in response to enquiries from Parents as to Student progress. Teachers are required to give frank and honest responses to such enquiries. A letter to Parents detailing the procedure for arranging meetings with Teachers other than on Parentfreacher days will be sent out again in the near future.

3) Sr. Marianne Foster made a very much appreciated general statement of her satisfaction with, and suppo11 for, the Al-Hidayah Islamic School.

With no other business arising, the AGM was formally closed.

Scheduled Finish Time:

Signed:

NA Actual Finish Time: 12:20 pm

[lt.t)... ~ Date: ..J7./t) ·/6 Amir

Signed: - - --~~ ________ Date:

\Qcc.~0Q.1:;:Q. fo\l Secretary

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