airmail app manual

Manual - A Work InProgressManualVersion 1.3 Last update: April 7, 2014

Airmail

Table of ContentsIntroduction [Living Document]................................................................................................................. 2Getting Started ........................................................................................................................................... 4

Airmail: A Visual Overview ...................................................................................................................... 5Walking with the Wizard ........................................................................................................................ 10

Preferences............................................................................................................................................... 15Accounts ............................................................................................................................................... 16

User................................................................................................................................................. 18Mapping........................................................................................................................................... 23Alias ................................................................................................................................................ 30Signature ......................................................................................................................................... 33Composer ........................................................................................................................................ 37More ................................................................................................................................................ 40

General ................................................................................................................................................. 45Appearance .......................................................................................................................................... 52Notification ............................................................................................................................................ 61Languages ............................................................................................................................................ 66

Internationalization Options ............................................................................................................. 69Advanced.............................................................................................................................................. 71External Services .................................................................................................................................. 75

FTP Attachments ............................................................................................................................. 76Dropbox........................................................................................................................................... 77Google Drive.................................................................................................................................... 81Droplr .............................................................................................................................................. 83CloudApp......................................................................................................................................... 85Evernote .......................................................................................................................................... 87Open Directory ................................................................................................................................ 94

Navigation................................................................................................................................................. 95Menus................................................................................................................................................... 96Keyboard Shortcuts............................................................................................................................. 102Menu Extra ......................................................................................................................................... 105

Composing Messages ............................................................................................................................ 106Addressing Messages ......................................................................................................................... 107Writing ................................................................................................................................................ 110Replying.............................................................................................................................................. 112Using Signatures................................................................................................................................. 114Using Attachments .............................................................................................................................. 117

Delay Messages ................................................................................................................................. 118Managing Mail......................................................................................................................................... 120

Folders................................................................................................................................................ 121Labels ................................................................................................................................................. 125Exporting ............................................................................................................................................ 129Archiving............................................................................................................................................. 131Flagging.............................................................................................................................................. 134Searching............................................................................................................................................ 137

Troubleshooting ..................................................................................................................................... 140Global Address List ............................................................................................................................. 141Address View ...................................................................................................................................... 142Filtering............................................................................................................................................... 143

Getting Help............................................................................................................................................ 144Release Notes......................................................................................................................................... 145

1.3.2 Release Notes............................................................................................................................ 1461.3.3 Release Notes............................................................................................................................ 150

Advanced Features ................................................................................................................................ 152Data Detector...................................................................................................................................... 153Apple Reminder .................................................................................................................................. 154Apple Calendar ................................................................................................................................... 155OmniFocus ......................................................................................................................................... 156Things................................................................................................................................................. 1582Do..................................................................................................................................................... 160

Introduction [Living Document]

Airmail, the Lightning Fast Email Client for OS X

Welcome to Airmail, the modern way to engage with your email! Email is still the lifeblood of moderncommunication, even with the rise and importance of social media and mobile devices, but the commontools available to users were designed for a different era. Airmail enables you to more efficiently, quickly andpowerfully manage your email by fully leveraging the incredible power of todays computers.

Airmail Supports the major email services and protocols, including Exchange. Leverages modern GPUs for a fluid and responsive user experience. Integrates with modern file-sharing services to streamline sending large files. Offers extensive account alias support.

Airmail Manual - A Work In Progress - Version 1.3

Last update: April 7, 2014 23:26:50 Page 2 of 161

Offers Markdown support.

This online manual currently describes Airmails numerous preferences and options, but it will grow as theAirmail does.

Please leave your feedback so we can make it better!



Getting Started Airmail: A Visual Overview Walking with the Wizard



Airmail: A Visual Overview

Airmail provides a modern but familiar user experience with extremely fluid performance that leverages yourcomputers powerful Graphics Processing Unit (GPU). This walkthrough introduces you to Airmails visuallanguage to quickly help you become productive.

The Big PictureAirmail presents data in a series of views housed within four columns:

Accounts View

The Accounts view lists all configured mail services as a series of icons with the email address or descriptionwritten vertically. You can select individual accounts or choose the All Inbox to see a unified view of all



inboxes across accounts. By default the account icons display the number of unread messages as theyappear, though you can control this behavior.

Folder View

Most mail service store email in folders, similar to the file system on yourcomputer. (Gmail is the exception where everything is a label. See theLabels section for more details.) You can choose to see folders for anindividual account or, in the All Accounts view, the combined specialfolders, such as Inbox, Starred, Drafts, etc..}

All Accounts also provides access to each configured accounts folderview so you dont have to swap back and forth to find or file a message.

Message List



The Message List shows a list of email messages containedwithin the currently selected folder. Airmail shows multiplerelated emails in a conversation view similar to Gmail,though you can disable this and show each messageindividually in the Message List.

Detail View

The Detail View provides a preview of the selected email message or conversation in the Message List.table(noborder).



Advanced View



A series of smart folders that show various collections of information forthe currently selected account. These collections appear in the Folderview.

Definitions of the different smart folders in the Advanced View.

To Read: Shows all unread email.

Spam: Shows the current accounts spam folder. See the section on Mappings for more details.

Important: Shows all email flagged as Follow-up.

All Mail: (Gmail only) Shows Gmails All Mail view to see current and archived email.

Today, [Date]: Shows all email received with todays date.

To Do: Show all messages labeled as a To Do message.

Done: Show all messages labeled as Done typically applied to a completed To Do message.

Memo: Show all messages labeled as Memos.

Local Drafts: Displays all locally created emails that have not been stored on the mail server. This allows youto store emails while disconnected from the networks or your mail server.

Sending: Works as the Outbox in other mail programs these are messages that Airmail is activelyattempting to send.

Local Sent: Airmail stores a copy of every email it sends locally on the drive, in addition to the Sent folder youconfigure for the account.

Muted: Airmail understands there are mail conversations that require your interest if not active participation andprovides the concept of Muting such exchanges. Muting merely hides that conversation from your Inbox withoutactually moving it to a different folder. Such conversations show up in the Muted view so you can quicklyreference them at a later time.



Walking with the Wizard

Airmail supports several email protocols and attempts to automatically configure several common emailservices. This section describes the process and the available options the Account Creation Wizard provides.

Supported Protocols IMAP POP3 SMTP Exchange Web Services (Requires Exchange 2007 SP1+)

Detected Email Services Gmail iCloud Yahoo! Office 365 Exchange Web Services (Autodiscover)

Local Accounts

Airmail supports importing your existing email data, whether in Apple Mailbox, EMLX, EML or MBox formats,into a special local account. This account stays on your computer and doesnt interact with any kind of server.Local mailboxes are great for bringing over any of your current mail archives for use in Airmail, or to createnew ones.

On Archiving

Archiving email into local mailboxes provides many benefits:

Reduces the amount of load on your mail server, which increases performance and keeps you underyour quote, for those servers that enforce a quota.

Allows you to save off your email into local storage for faster retrieval in case of disaster, andincorporate it into your backup workflow such as Time Machine, CrashPlan, Backblaze and other localand off-site solutions.

Increases Airmails performance by reducing the amount of mail it has to contend with. You may wantto find that TPS report from 2008 at some point in the future, but does that mean you need to keep all



of your email from 2008 on your mail server? No, you can archive it off and then open the 2008 localmailbox and search there. Or just let Spotlight find it and then you can open the local mailbox youneed.

Configuring Email AccountsThe First Account

Starting Airmail for the first time brings up the Add Account configuration dialog that prompts you for yourname, email address, password, and whether you wish to receive the Airmail newsletter to this address.

Once you enter your information and select Add, Airmail parses your email address to determine ifit is one it can automatically configure or not, and if it can, it creates the account fully populatedwith the incoming and sending server information.

Adding New Accounts

You can add as many email accounts as needed following these steps:1. Select Preferences from the Airmail menu.



2. Select the Accounts preference group if necessary.3. Choose the + symbol in the lower left hand corner of the dialog.4. Enter the following information:

Name: This is the name your recipients will see next to your email address, typically your full name.

Email: Enter the email address for the account. Airmail uses this information to attempt to detect the serviceand automatically populate that services parameters.

Password: The password of the account. You can paste your password into this field instead of typing.

Airmail Successfully Detects Your Email Service

Once Airmail successfully connects to your email service it presents the Inbox view and starts collecting mailfrom the server.

Airmail Cannot Detect Your Email Service

If you use an email service that Airmail doesnt detect, such as your companys internal email service, or youenter the wrong password Airmail provides access to an Advanced view where you can enter more detailedaccount information.



Incoming

Service: Select the type of email service, IMAP, POP3 or Exchange.

Username: Airmail automatically enters your email address as the username; however, you should change thisto the appropriate user account used to log on to the service.

Authentication Method: Select the authentication method your email service supports, NONE, PLAIN, CRAM-MD5. See the User Accounts preference for more details.



Incoming server: Enter the fully qualified domain name (FQDN) of your email server. By default Airmailduplicates what you type into the Sending server field; however, if your company uses different address forsending and receiving email, you can update it accordingly.

Port: Enter the port number your email server listens on for incoming email logon requests. Typically you canleave this set to Auto and let Airmail determine the appropriate port; however, if your email administratorprovides a specific port to use, use that.

SSL Handshake: Most email services protect your logon credentials during transport over the network by usinga version of Secure Socket Layer (SSL). This drop down allows you to specify what type of SSL encryption touse, the modern Start TLS or the older SSL. Typically you can leave this set to Auto and Airmail attempts toautomatically determine the best method to use.

Sending (SMTP)

Sending server: Enter the fully qualified domain name (FQDN) of your SMTP server. By default Airmail usesthe Incoming servers address; however, please update this if your email service uses different addresses forsending and receiving email.

Authentication: This checkbox determines if your SMTP server requires credentials before sending email.Most SMTP servers today require users to authenticate before sending email; servers that dont requireauthentication are called Open Relays. You do not have to enter your user credentials if you uncheck this box.

Port: Enter the port number your SMTP server listens on for sending email requests. Typically you can leavethis set to Auto and let Airmail determine the appropriate port; however, if your email administrator provides aspecific port to use, use that.

Username: Airmail automatically enters your email address as the username; however, you should change thisto the appropriate user account used to log on to the SMTP server.

Authentication Method: Select the authentication method your email service supports, such as PLAIN.


After entering the necessary information select Add and Airmail attempts to communicate with the emailservice using the credentials you provided. If successful, Airmail presents the mail Inbox view and startscollecting email.

Exchange and Office 365 accounts will fail Autodiscover if your password has been reset byyour administrator or this is a brand new account and you are forced to change change yourpassword at the next login. You MUST log into Exchange or Office 365 using Outlook WebAccess first and change your password before adding it to Airmail.



PreferencesAirmail provides numerous options that allow you to customize the applications behavior and appearance tosuit your needs. There are six individual preference panes:

Accounts Manage your email accounts and their individual settings.

General Control Airmails overall behavior.

Appearance Modify Airmails look and feel to suit your tastes.

Notification Control Airmails interaction with OS Xs Notification service.

Languages Set Airmails native language.

Advanced Control Airmails advanced features and low-level performance behaviors.

External Services Configure Airmails integration with various third party services



Accounts

Changing Account InformationAirmail provides several knobs and switches for configuring your email accounts to suit your workflow. Theyare divided into the following preference groups:

User Configure the accounts logon credentials and server information

Mapping Determine the folder mappings for your account

Alias Configure Airmails extensive mail aliases options.

Signature Specify account-specific email signatures.

Composer Specify the default formatting options for the email composer window.

More Configure more advanced behavior options for the account, such as setting a BCC address for sentmessages.

Importing Mail into Local Accounts



Once you create a local account you can select Import messages and browse to the mail archive to import.

Once Airmail finishes importing the mail shows up in the Local Accounts Inbox. If your archive hassubfolders, those are recreated within the Account.

Preferences User >



User

The User portion of the Account preferences is where the specific server addresses, user account credentials,encryption and port settings are defined.

IconsAirmail attempts to automatically determine and select an icon by checking these sources (in order) foraccounts email address:

Address Book Gmail contacts Website domain

AccountsAirmail supports several email services and protocols including IMAP, Exchange Web Services (EWS), POPand Local Accounts. This section describes the various fields and options for each account type.

Full Name: Enter whatever name you wish to appear on recipients email client, next to your email address.Typically this is your full name.

Description: This is an optional field where you can add a brief description that is optionally displayed in theAccounts View.

IMAP



Incoming IMAP: Enter the fully qualified domain name (FQDN) of your email server. By default Airmailduplicates what you type into the Sending server field; however, if your company uses different address forsending and receiving email, you should update it accordingly.

Port: Enter the port number your email server listens on for incoming email logon requests. Typically you canleave this set to Auto and let Airmail determine the appropriate port; however, if your email administratorprovides a specific port to use, use that.

User: Airmail automatically enters your email address as the username; however, you should change this tothe appropriate user account used to log on to the service.

Authentication Method: The drop down menu after the User field allows you to select the appropriateauthentication method for your email service. Airmail supports the following methods:

NONE: This implies that no password is sent, but that is not the case. The password is still sent inplain text.

PLAIN: Sends your account password to your email server as plain text, and is recommended onlyover encrypted network connections.

CRAM-MD5: A common cryptographic authentication method typically used when the email serverdoes not support a secure connection.

SSL Handshake: Most email services protect your logon credentials during transport over the network by usinga version of Secure Socket Layer (SSL). This drop down allows you to specify what type of SSL encryption to



use, the modern Start TLS or the older SSL. Typically you can leave this set to Auto and Airmail attempts toautomatically determine the best method to use.

Test IMAP: Airmail uses the supplied information to try connecting to the email server.

Sending SMTP: Enter the fully qualified domain name (FQDN) of your SMTP server. By default Airmail usesthe Incoming servers address; however, please update this if your email service uses different addresses forsending and receiving email.

Authentication: This checkbox determines if your SMTP server requires credentials before sending email.Most SMTP servers today require users to authenticate before sending email; servers that dont requireauthentication are called Open Relays. You do not have to enter your user credentials if you uncheck this box.

Port: Enter the port number your SMTP server listens on for sending email requests. Typically you can leavethis set to Auto and let Airmail determine the appropriate port; however, if your email administrator provides aspecific port to use, use that.

User: Airmail automatically enters your email address as the username; however, you should change this tothe appropriate user account used to log on to the SMTP server.

Authentication Method: Modern SMTP servers require users to authenticate before it will send email. Beforethis change most server were open, meaning they would send any email for anyone, and lead to theunrestricted rise of email spam. Airmail supports the following methods:

NONE: This implies that no password is sent, but that is not the case. The password is still sent inplain text.

PLAIN: Sends your account password to your email server as plain text, and is recommended onlyover encrypted network connections.

CRAM-MD5: A common cryptographic authentication method typically used when the email serverdoes not support a secure connection.

DIGEST-MD5: A common cryptographic authentication method typically used by web servers.Follow this link to read in greater detail about Digest-MD5


Test SMTP: Airmail uses the supplied information to try connecting to the email server.

Exchange Web Services



Domain: Microsofts Exchange Servers authentication, authorization and security is built upon ActiveDirectorys security domains model which stores accounts in various Organizational Units. The Domain fieldcontains the Domain Name that specifies where your user account lives and is typically written in a DNS-styleformat, such as GIANTCOMPANY.COM, or the older NetBIOS style GIANTCOMPANY.

User: Airmail automatically enters your email address as the username; however, you should change this tothe appropriate user account used to log on to the service.Password: Enter your password.Endpoint Url: Exchange Web Services uses a URL to communicate with the Exchange server. This is filledin for you if Autodiscover succeeds; however, if that fails you will need to add it manually.Check Settings: Airmail uses the supplied information to try connecting to the Exchange server and validateyour credentials.Reset: Removes any unapplied changes to the last saved state.Apply: Save any changes.

Normally Airmail fills this field in during Autodiscover; however, if Autodiscover fails, it can beblank. SOME Exchange administrators dont require the domain, but you need to verify that withyour Exchange administrator.



Accounts Mapping >



Mapping

Understanding Folder MappingServer-based email services, such as those using IMAP or Exchange, holds the users email and folders atthe server itself. Airmail synchronizes the folders and their contents from the server to your local computerfor increased performance and access when not online. When you make a change to your email in Airmail,such as moving a message to a folder, Airmail tells the server to do the same (or waits to do so when you getback online), so everything is kept up to date.

The Mappings preferences allow you to tell Airmail what local folders on your computer to map to on theserver.

For example:



The Trash, by default on Exchange, is set to use the Deleted Items folder on the server to store any deletedmessages. However, selecting the menu shows a list of folders on the server you can choose from to storeyour deleted mail:



Copy Sent Mail In the Sent Folder

This option tells Airmail whether or not to save a copy of every email you send to the folder on your computeryou mapped for Sent Mail, and ultimately the same happens on your email server.

AutoMapping Folders in Detected Services

Airmail automatically creates folder maps for any detected email service, though each service has its ownunique characteristics described below:

Gmail

Googles Gmail organizes email very differently than most email services through its use of labels insteadof folders. Even though when you view your mail in a browser or through Airmail it appears to have a folderstructure, thats just for your benefit. Actually Gmail keeps everything in a single folder (ok, not really, butwe wont go into that) and uses labels to organize it all. So all of those folders you see in your browser or inAirmail are actually labels. You can create as many labels as you like, and tell Gmail to present your labelsto IMAP clients like Airmail as folders (Google explains this in detail here).

NOTE: You can only use unmapped folders as mapping targets.



Gmail automatically saves a copy of your sent email in the [Gmail/Sent Mail] folder whether you check thisoption or not, which is why this is disabled by default for Gmail or Google Apps accounts you cant reallycontrol it.

Office 365

Microsofts hosted version of Exchange provides a more traditional approach to mail management with actualfolders, unlike Gmail. Office 365 Exchange also automatically saves sent emails into the Sent Items folderon the server, so Airmail does the same locally without having to check the Copy Sent Mail In the SentFolder option. The Starred, Important, and All Mail folders are Gmail-specific and thus have no equivalenton Exchange, or any other mail service, for that matter. so are unmapped by default. You could map them toa folder, but they wont behave the same way they do under Gmail, so best not to tempt fate.



Yahoo, iCloud, and other IMAP

Most major mail services that provide 3rd-party client access are based on the IMAP protocol and Airmapautomatically maps these folders using the same defaults:

As with Exchange, the Starred, Important, and All Mail folders are unmapped because they dont meananything to these servers. We recommend you leave them unmapped to not trip yourself up later.

Airmail also enables the Copy Sent Mail In The Sent Folder option because most do not do thisautomatically.



To Do, Memo and DoneAirmail understands that email often sits at the heart of most users communication workflows and thatmany users leverage the power and versatility of productivity software, such as OmniGroups OmniFocus orCultured Codes Things, to process those messages into actions. However, not everyone wants or needs tohave a completely separate program to manage their action items or notes, so Airmail offers an innovativeway to track your action items and memos that come to you via email.

How Does It Work?

Airmail creates a series of special folders or labels, depending your mail system, that can track any emailsthat require follow-up or contain useful information and any tasks you complete. When you mark a messageas a To Do, Airmail either makes a copy of that message in the To Do folder or tag on Gmail (see Folders formore details on the difference). Once marked you can find that message using Airmails SmartFolders foundin the Advanced View:

Marked messages are colored for quick reference:

Red for To Do:

The marks are mutually exclusive you can only mark a message as either a To Do, Memo orDone.



Yellow for Memo:

Blue for Done:

Delete Custom Folders

Users that dont want to use Airmails task management can delete the custom folders it creates using thisbutton. This deletes the copies stored in those folders or removes the labels on Gmail.



Alias

Understanding and Configuring Email Aliases

An email alias is like a nick-name, only:

1. for email,2. way more powerful,3. likely way less embarrassing.



The idea is similar to a forwarding phone number people dial one number that automatically getsforwarded to another number of your choosing. For example, your actual email address might [email protected], but thats a bit of a handful for folks to remember, for youto say and terribly likely for people to mistype. Aliases to the rescue. If your email service allows, youcan create a nickname that can forward to your mail address. Poor Sarah might choose to create analias of [email protected] and give that out to people. Now when folks send email [email protected] the email server automatically sends it [email protected].

Aliases have many other uses, such as fake names to use to sign up for newsletters, online shopping sites,etc. This section describes how to configure Airmail to use your aliases.

On Gmail Aliases

Naturally Googles Gmail handles aliases in a slightly different way, though Airmail handles it with aplomb.You can learn more about Gmails implementation at Googles help site.

On Google Apps Aliases

Interestingly enough, Google Apps offers more traditional alias support that you can read up on here.

Adding Aliases

Adding email aliases to Airmail is simple:

1. In the Account preference choose the Alias preference group.

Airmail uses EXISTING aliases associated to your account on your mail server; it does NOTcreate them. If you want to create a new alias, you must add it to the server first and then toAirmail. If you add an alias to Airmail that doesnt exist on your mail server, it may appear towork when you send the message, but your mail server will reject any responses sent to theAirmail-only alias.



2. Select the + button in the lower left. That brings up the following screen:

3. Enter a name for the alias. This is a descriptive name that appears next to the alias email address in arecipients Inbox.

4. Enter the email address, e.g. [email protected].

Thats the very minimum you need to do to add an alias; however, the remaining options provide finer controlover the aliases behavior:

Default Sender: Tells Airmail to use this alias as the accounts default sender when in the All Mail view. Ifyou are in a specific Inbox, that is the account Airmail will use for new mail.Default Replier: Tells Airmail to use this alias as the accounts default reply address when in the All Mailview. If you are in a specific Inbox, that is the account Airmail will use to reply to email.Copy on sent: This checkbox tells Airmail to add the following address to the CC or BCC address on anyemail composed with this alias.Auto CC/Auto BCC: This drop down list allows you to choose what address you want added to the CC orBCC address on any email composed with this alias.

SMTP

You can choose to use the accounts default SMTP credentials or add custom ones if necessary for youralias.



Signature

Understanding and Managing SignaturesAn email signature is just that what youd like Airmail to automatically add to the end of emails, whethera new message or a reply to an existing one. Airmail provides very flexible and powerful signature support,allowing you to add multiple separate signatures to a given account and any configured aliases!

For example, Ariel may use the alias of [email protected] for her friends and family, [email protected] for business contacts and coworkers and use different signatures foreach account. Airmail makes this simple. However, Ariel may want to go a step further and have separatesignatures for family members and friends under the themermail alias. Airmail makes this possible byproviding separate signature lists for each account and each alias within an account.

Adding a Signature1. Select the account in Airmails preferences.2. Choose the Signature preference group.3. In the Account, Alias drop down choose the account or alias you want to assign a signature against.

4. Select the + button to the right of the Signature drop down list. This prompts you to name the newsignature. Do so.

5. Enter your signature in the Composer field. You can use HTML, Markdown, plain text or any ofAirmails supported formats.



Rich Text

HTML Editor



Markdown Editor

Repeat steps 3-5 for any additional signatures you want to add to this account or alias.

Adding or Removing a Picture

You can add images to your signature by either drag and dropping it into the signature editor or using Copy& Paste.

You can remove the image by selecting it and hitting the Delete key.

Removing a Signature1. Select the account in Airmails preferences.2. Choose the Signature preference group.3. In the Account, Alias drop down choose the account or alias that contains the signature you want to

remove.



4. Select the entry in the Signature drop down list you want to remove and select the - button.5. Answer Yes or No on the confirmation dialog that appears.

Default Signature

The Default Signature checkbox allows you to determine which signature assigned to an account or aliasshould be the default for any new or reply emails. Merely select the signature you want to be the default fromthe drop down list and then check the box.



Composer

Composer DefaultsAirmail provides you several ways to modify the default Composer behavior for new emails or replies.

Default Font



Default allows you to choose the default font, as well as its size and color to use for new emails or replies.Understand that your recipients may not have the same fonts as you, so we recommend staying away fromanything too exotic. The truth is, most Windows users will see everything translated into Arial anyhow.

Default Composer Type

Airmail offers the choice of three composition languages:

Rich Text: Rich Text allows you to incorporate styled text, such as Bold, Italics, Underlines, or images andlinks. This is the default for new accounts.Plain Text: Plain Text is just that text without any adornments and the most compatible across all othermail clients.Markdown: Markdown is a text markup system developed by Chairman John Gruber at Daringfireball thatsimplifies writing text destined for the web. Airmail 1.3.3 supports both Markdown v 1.1 and MultiMarkdownsyntax.

Right-to-left Composer

This checkbox enables Right-to-left support for those languages that require it.

Plain Text Font

Just as it says you can select the monospace font Airmail uses to use to render plain text emails.

Preserve formatting: Tells Airmail to use the same formatting as the current message. Disabling this causesAirmail to use the default Composer type.

Signature Options

Airmail provides several ways to control how you want your signatures applied to your messages in theComposer:Enable signature: Check this if you want all new emails and replies to include a signature.Signature in Quick Reply: Do you want a signature for Quick Reply messages? If so, then check the box. Ifnot, carry on.Signature in Reply: Determines if you want a signature appended when you reply to an email.

The Default Replier



Use as Default Replier (ignore aliases) You can tell Airmail to use the default account as the replier whenusing Quick Reply, ignoring any aliases you configured for the account.



More

Airmails More Advanced OptionsAirmail offers several ways to tune its performance for a given account to suit your needs and environment.Some options are limited to specific server types, such as Gmail or Exchange.

Polling Schedules



Heavy email users typically have numerous email accounts they monitor, each with a different importance,purpose and need, so why should they all be tied to a single polling schedule? Airmail gives you the ability toset separate polling schedules for not just each account, but also the inbox and the other folders.

For example, Ariel has 15 email accounts for different organizations and shell corporations shes built overthe years. Only five of them receive email that requires immediate action, so she configures those accountsto check for new email every minute, and the folder contents every 10 minutes. The other accounts shesets Airmail to check manually (and adds a calendar reminder to tell her to check them every Friday beforeheading out for the weekend). This reduces the time it takes Airmail to check her important accounts for thoseimportant new emails, while she still keeps her local folders in sync on a regular basis. Think about it if shesets her Inbox schedule for every minute, thats 60 times an hour, but setting the Folder check to 10 minutesreduces that to only 6 times an hour. Thats a significant reduction in resource utilization on her computer andthe email servers. Her email administrator finds out and buys her an ice cream.

Polling Schedule Options

Inbox refresh time: Controls how often Airmail checks the mail server for new messages or changes tothe Inbox. By default this is every minute, but you can choose any of the options from the list, or turn offpolling by setting it to Manually.Folder refresh time: Controls how often Airmail checks the mail server for changes to the folders in yourmail account. If you have a large and extensive folder structure, this can take time and add additionalload to the email server. It is best to set to a longer interval. This is 10 minutes by default.

Notifications

Check this option if you want Airmail to notify you of new messages for this account.

Sound

Select the sound Airmail will fire off when new mail arrives. General Settings uses OS Xs default Alert sound.

Labels Color

This applies to both folders and labels, but this options allows you to set the color of all your labels or folders.There are a couple of important points to keep in mind:

1. If you choose one of the predefined colors from the drop-down list that OVERWRITES any customcolors you previously assigned.

2. You must use Custom Label Color if you want to apply different colors to individual folders or labels.



Sent Mail

Airmail allows you to automatically add a CC or BCC address to each message you send.

Server Sync

Airmail allows you to tune how much of a new mail to download by default. Some folks find themselves inbandwidth constrained environments and so just want to get the mail headers instead of the entire messageor any attachments. This gives you control over how much of a message to download, which reduces load onthe network and your disk space.

Download message bodies by default: Controls whether to download the entire message or just themessage headers and body structure.Download all attachments by default: Controls whether Airmail downloads any mail attachments by default.

Reset Account

Rebuild Database: There are times when the client and servers versions of the mail database disagree,which leads to strange behaviors:

Messages that wont sync. Mail that wont send. Unread messages that you cant find.

The mail servers version of things should be the truth so to reset things, without removing and readingthe account, you can have Airmail rebuild the database, which causes it to remove its local cache and re-download everything, according to your preferences.

Server-Specific Options

The following options only appear for specific account types, such as Gmail, Exchange and IMAP.

IMAP-Specific Options (Including Gmail)

Enable idle for this account: This controls whether Airmail should use the IMAP protocols Idle featureto more efficiently monitor for new message notifications. Commercial IMAP hosts, such as Gmail,Yahoo, iCloud and others support Idle; however, check with your administrator to verify if your companysserver supports Idle.



Message Age Filter: Airmail allows you to filter out how much of your older mail from Gmail, GoogleApps and other IMAP services to download and keep locally.

Gmail, Google Apps-Specific Options

Import Gmail Contacts: Tells Airmail to import your Gmail or Google Apps contacts into its local addressdatabase. This is enabled by default.

Force Behavior (needs restart): Some Google Apps administrators hide their domains, or have thewrong DNS records, etc. and this can interferes with Airmails ability to detect it should treat them asGmail accounts instead of generic IMAP. This option forces Airmail to treat the account as Gmail and useLabels, All Mail, sent messages, accordingly.

Exchange-Specific Options

Include sender in message: Older versions of the Kerio Server require special handling when sendingemail due to the way they emulated Exchange. Only Kerio users should enable this option, because itprevents sending mail with true Microsoft Exchange servers.

Import Exchange Contacts: This controls whether Airmail should import your Exchange contacts folderinto its local address book. Typically this isnt necessary as Airmail searches Exchanges Global AddressList (GAL) by default; however, it can help when you expect to be offline for a significant period of time.



Composer



General

Generally SpeakingAirmails General preferences cover various global behaviors, such as keyboard shortcuts and where to storeyour attachments.

Default Accounts



Default Sender: Select the account you always want to use when composing new email. This does notprevent you from choosing a different account in the address field of the message, but most folks forget untilafter they hit send, so be sure this is what you want.Reply With: Select the account Airmail will use by default when you reply to an email. Typically folks use thisif they receive email from many different accounts, but want to use a separate alias for their replies.Unified Inbox: This provides a single combine view of all of your accounts Inboxes, which can be veryconvenient.

System

The System options control portions of how Airmail interacts with OS X.System: Select which UI element you want to get updated with a badge showing the number of unreadmessages in your inbox.Set As Default Client: You show good taste when you select this checkbox as it makes Airmail your defaultemail client.Autocorrection: When checked Airmail will autocorrect spelling mistakes, using OS Xs spelling facility.Smart Insert: This enables word auto-completion as you type, so Airmail make suggestions as you type aword to quickly complete it. You can accept the suggestion by hitting the space bar.

Invert Addresses: Enable inverted addressing typically used with many Asian languages.

Mark as read



Airmail provides several options for controlling when it marks an email as read

Clicking on the Message: This is the default and marks the message as read the moment it is selected inthe message list.Mark on click Delay 0.5 sec: Airmail waits a half a second after you select an email in the message listbefore marking it read.Mark on click Delay 3.0 sec: Airmail waits three seconds after you select an email in the message list beforemarking it as read.Opening the Message: Airmail waits until you actually open the message in a new window before marking itas read.Manually mark as Read Your mail stays unread until you choose to mark it as such.Mark Single Message in Conversation When using Airmails Conversation view it will only mark theindividual message you select as read instead of the entire conversation thread.

Interaction

Interaction preferences control how you use Airmail as part of your mail workflow.

Reply All by default: Controls whether you automatically include all email recipients when you hit reply.Use Send and Archive: Sends the email and immediately archives the original message. This is helpful ifyou want to keep your Inbox clean.Gestures This enables a series of gestures on the MacBook Air or Pros trackpad or the Magic Mouse on thedesktop.



Swipe Right to Archive a message. Swipe Left to move a message to the trash.

Directional Selection: This controls where Airmail puts the focus after you delete a message in the messagelist.

Unchecked Airmail puts focus on the previous message in the list. Checked Airmail puts focus on the next message in the list.

Interaction Sounds Airmail plays pleasing sounds when you perform actions, such as delete mail, forward,send, etc. You can turn these off with this option.Open Links in Background Opens any hyper links you select in a message behind Airmails window.Mark Sent Messages As Read: This does as it describes when you reply to a message Airmail marks it asread. This option is most effective if you set Mark as read to Manually mark as Read?.Move To-Do Messages: By default, on non-Gmail-based mail servers, Airmail creates a copy of a messageyou mark as a To-Do item (see Mappings for more details on using Airmails task management capabilities).

Shortcuts

Power users know that there are times when the mouse is the least efficient way to control your computer.Keyboard shortcuts are an important aspect of improving your mail workflows efficiency, especially for thecommands and features you regularly use. Therefore Airmail provides several ways to set custom keyboardshortcuts.

New Message: Select the Record Shortcut button to set a keyboard combination to create new emailmessages.Show App: Select the Record Shortcut button to set a keyboard combination to bring Airmail to the forefrontwherever you are in OS X.Use Gmail Shortcuts: Tells Airmail to support the same keyboard shortcuts as Gmails web interface. Youcan see the full list at Googles support page.Use Delete Key (Backspace) for Move To Trash: Airmails default behavior is to move deleted messages



into the Archive folder on the mail server; however, you can choose to actually move it to the Trash, whichmakes it subject to your servers purging rules, so be sure this is what you want.

Autoload Remote Images

Simply tells Airmail whether you want to automatically load any references or linked images in a messagewhen you read it.

Conversations

Airmail provides a very powerful conversation view of your email, which is similar to how Gmail handlesmultiple messages in a thread. Airmail gathers related messages into a single collapsable view that simplifiestracking long mail threads for many people. However, others may find that view confusing or perhaps theywant to tweak that experience. Airmail provides options for both camps.

Use Conversations: Enable or Disable Conversation view in the message viewer.Auto Update Conversations: This option controls whether Airmail will automatically update a conversationthread with a new message when it arrives or not. This is unchecked by default, so Airmail places anotification next to the top thread message letting you know there are more messages without interruptingyour current focus.Group by Subject: By default Airmail uses the MessageID in the header to group messages together;however, you can also choose to use the Subject instead. Using subjects allows you to create newconversations from a message by just renaming the Subject line, which is helpful if you start a newconversation from the original thread.

NOTE You must restart Airmail after changing this option.



Expand By Default: Choose whether you want Airmail to automatically expand and entire conversation inthe message list view or let you control that manually.

Invert Order: This controls whether you want mail sorted by the Newest first, which is the default, or theOldest first.Conversations in Sent and Draft Folders: Select this if you want to use Conversations in your Draft andSent message folders.

Signature

Choose whether you want your signature before the quoted contents of the message or after. Airmail usesBefore Quote by default.

Attachments Location

Select the folder you want Airmail to use when downloading attachments.

Search

Include spam folder: Include the mapped Spam folder in search requests. Include trash folder: Include the mapped Trash folder in search requests.

Security

Phishing attacks are on the rise and use fairly sophisticated methods to get you to give up your personalinformation. Airmail helps combat this by integrating the Web of Trusts link-validation technology, which is acrowd-sourced website reputation and review service. You can read more about them and their technologyat their site.

NOTE: Expansion shows the unquoted portions of the messages in the list you still need toselect the ellipsis [] to see the entire quoted message.



WOT links validation: This enables Airmails integration with the WOTs link validation service. When youhover your mouse over a link you see a colored banner at the bottom of the message that shows the WOTstrustworthiness rating for that link, which ranges from a deep red (Very poor):

to bright green (Excellent):

More Appearance >



Appearance

Making Airmail YoursYou spend a lot of time in email, and you want want it to be more personal to you as well as more functional.Airmail provides several options to control its look and feel that allows a personal touch while also improvingyour workflow by visually distinguishing messages from different accounts.

Styles

Airmail provides several themes to choose from that alters the overall look and feel of the message viewer.The XL themes are designed for those with very high resolution or large monitors.

Messages Style: Affects the overall look of the Message viewer.Window Style: This controls the look and feel of the toolbars.

Modern: The toolbars are darker. Classic: The toolbars match the color of the titlebar.

Composer Style: This controls the look and feel of the address field area of the composer window. You canselect:

Classic: which is gray.



Dark: which is, well, dark. White: the opposite of dark.

Sidebar

Show mail description tells Airmail to add the accounts Description contents, if you added one.

Message List

Conversations in Search Results: This groups search results by conversations, if applicable.

Message View

Use Full Width Preview: This controls whether AirMail crops the end of a long-running text string or wrapsat the edge of the Preview pane. Enabling this is very useful for smaller screens, but those blessed with hugedisplays can disable it and see the full flow.

Extended Recipients: Adds the entire mail header to your reply. For example, the first image below showsa reply with this option OFF, while the second has it ON. Notice how the second has more detailed headerdata in the reply body?



Visual Marks

These options control whether Airmail offers additional visual queues to quickly visually identify important orunread messages in the list.

Important: This enables a color flag on the message header in the message list that shows the importancesetting on an email.Priority: Adds visual marks to messages with a priority assigned.Unread Highlight: This adds additional highlight colors to any unread messages in the list to ensure you canquickly identify unread messages.



Folders

Show Folders in Unified Inbox: Show your folders in the Unified Inbox view. This will unify any commonfolders, such as Sent messages as well.Show Messages Count This shows a count of the number of messages in the current view in the title bar.Big Fonts: Use larger fonts in the Folder view.Show Icons: Show small icons next to each folder. Some folders have individual icons, such as SentMessages or Trash, while user-created folders get a color circle to the left of the name.

Badge Count

Combine all Accounts: Determine whether you want the Airmail dock icon to show the unread messagecount for all inboxes.Inbox Messages Count: Controls whether Airmail shows the number of messages in your inboxes on thebadge icon

Show Badge

Accounts Sidebar: Controls whether Airmail adds a badge with the Inbox message count in the AccountsidebarDock: Controls whether Airmail adds a badge with the Inbox message count in the Dock icon.

Data Detector

Airmail can automatically detect certain kinds of information in your email messages, such as phone numbers,and provide a list of options specific to that data. For example, if you enable detecting Phone Numbers,Airmail translates that into a tel:// format link so when selected it launches whatever default app handles thathandle.



Menu Options



You can choose which items you want to detect from this drop down menu:

Links, Dates, Phone Numbers (Default) Links, Dates Links None

Quote

Vertical Quotes: Most mail clients today quote the previous message using vertical bars and indention, withmore bars indicating the quote level, and Airmail supports this mode as well by default:

This is fine in most cases; however, if you typically deal with long email chains these quoting levels quicklybecome unmanageable.:



Horizontal Quoting

Flat Quotes: Airmail introduces a new way by offering horizontal or flat quoting that places a small horizontalline between the previous messages:



General Notification >



Notification

Notifications

Getting NotifiedAirmail integrates with OS Xs Notification Center, which Apple introduced in OS X 10.8, and naturally allowsyou to customize that experience to suit your needs.

Notification

Controls whether Airmail should register with Notification Center or not. If you disable this feature, the onlynotification is an increment of the Dock badge, if enabled (see Appearance and potentially a system sound.)

Notification Sound

You can select the sound Airmail uses when new mail arrives from the list.

Alerts Action Menu

OS Xs Notification Center allows you to select HOW you want to be notified, such as using Banners or Alerts.By default Airmail registers to use Banner notifications, which shows a floating window with the subject of thenew message and the ability to close the notice. However, if you tell OS X you want to use Alerts for Airmail,then the Alerts Action Menu determines what controls to display on the alert message itself.



Reply: Compose a quick reply and send it using your reply settings for that account.Reply and Archive: Same as Reply above, but also Archive the message.Archive: Just Archive the message.Trash: Trash the message.Mark as Read: Mark the message as read, but nothing else.

Show Images



Airmail can show the picture associated with a user in the contact list in the notification.



Appearance Languages >



Languages

Airmail, like OS X was built with an eye to international users. You can choose what language Airmail usesfor the interface, though any changes require restarting the application.

Supported Languages



Notification Internationalization Options >



Internationalization Options

Airmails International FlairAirmail supports a broad range of options beyond native menus and dialogs that provides a powerful emailenvironment. This section describes and references the various preferences and features that internationalusers need.

AddressingAirmail provides several features that take local customs and forms into account when addressing users.

Invert Addresses

Several languages and cultures address messages with the last name first, followed by surname. This optiontells Airmail to add addresses in this manner.

Composing MessagesRight-to-left Composer

Many languages read and write from right-to-left instead of Western languages which tend to write left-to-right.

Writing Direction

Some users mix languages in a single message and therefore need to support different writing directions fordifferent parts of the message. Fortunately Airmail easily supports this via Writing Direction found under theComposer->Text menu when writing a new message.



You can set the writing direction on either the paragraph or the current section.

Languages



Advanced

Controlling Airmails Advanced FeaturesAirmail offers numerous ways to tune its behavior and performance. Do be aware that these are GLOBALoptions vs. account-specific.

Contacts

Clean and Sync: This forces Airmail to immediately clear its contact lists and sync again. By default Airmaildoes this every time it starts, but if you made changes to the contact list and want to ensure you have thelatest information, you can do this.

Sync on start: Tells Airmail to clean and sync the contacts each time it starts.

Initialization

By default Airmail takes a fairly conservative approach at startup to the initial fetch operation against yourmail server, mostly because many servers limit how much mail you can download during a request. However,

This forces a resync for EVERY account, so dont do this indiscriminately if you have numerousaccounts or accounts with large numbers of contacts.



if you know your server doesnt have such limits and you want to speed up the initial fetch operation, thenyou can choose from the dropdown list:

Low Resources: This is Airmails default and takes a conservative approach to that initial fetch. Medium Resources: Less conservative, more demanding. High Resources: Damn the torpedoes and full steam ahead!

Recover Pending Operations: If Airmail closed with pending operation tasks still pending, this option tellsAirmail to attempt to complete them at the next startup. This is enabled by default.

Message Order

This determines whether Airmail sorts mail in the message list by the Received or Sent Date.

Sending Delay

Ever accidentally sent an email you wish you could get back? Well, Airmail cant do that exactly, but it cangive you a grace period to get that message before it goes out! The Sending Delay determines how longAirmail waits before actually attempting to send a message after you hit Send.

Local Messages

Airmail is designed to minimize email loss and uses Local Messages to help achieve that goal. LocalMessages are essentially a local cache of messages that ensures you dont lose any messages to networkloss, server issues or other problems.

There are three types of Local Messages:

Local Draft: Any emails you compose, replies, new or forwards, are saved to a local folder every 10seconds. Airmail also converts any message that fails to send, for whatever reason (no network,server down, etc.), into a local draft again.

Pending (Sending folder): These are messages that are ready to send, delayed or sent when offlineand ready to process.

Local Sent: After a message is sent a copy gets stored in this cache. This does NOT change theoption to store the sent messages on the server as well.



This preference controls how long you want Airmail to store these messages. For example, if you want toonly keep your drafts or sent messages on the server, enabling this tells Airmail to remove a message fromthe local folder after it successfully stores it on the server.

The options are:

Not Remove: Never remove the messages from the cache. This is the default. 30 Days: Remove these messages after 30 days. 7 Days: Remove these messages once a week. One Day: Remove these messages every 24 hours. Remove Always: Remove these messages immediately after successfully processing them.

Image Cache

Airmail caches the images attached to email to enhance reading performance and allow you to see themwhile offline. This allows you to clean that cache out if Airmail gets too sluggish.

Operations

Airmail tracks all of the various changes (move, copy, transfer messages between accounts, etc.) in itsOperations Log:



Clean does exactly that clears the Operations Log. Overtime this log will become very large and regularpruning is something to consider.

GPU Acceleration

Airmail makes extensive use of the power Graphics Processing Units (GPU) available in modern Macs.However, if battery life is of upmost priority, you can disable this support and rely solely on the computersCentral Processing Unit (CPU) for all of its work.

Use SpamSieve

SpamSieve is a powerful Bayesian-based spam filter for filtering out the vast volumes of email spacethat plague users. This option activates automatic integration with SpamSieve, causing it to launch in thebackground when Airmail starts and allows you to add to SpamSieves corpus, both positive and negativemail, from Airmails message list.

Send debug data to improve the app

This option allows Airmail to send debugging information back to us for analysis so we can help improve theapplication!

Enable Extended Logs

Enables extended debug logging for when you have a problem and need to send additional information toBloop support.

Internationalization Options



External Services

External File Sharing Services

AirMail allows you to use a variety of file sharing services to simplify sending large attachments to yourrecipients. Historically, when you send a 5 MB file to 20 users, the mail server sends out 20 copies of thatfile, or over 100 MB of data. Today file sharing services like Dropbox offers a much more efficient model the 5 MB files is upload the file once to the service and a link is sent in the email. The recipient downloadsthe file by selecting the link.

AirMail supports these file sharing services:

FTP Attachments Dropbox Google Drive Droplr CloudApp Evernote Open Directory



FTP Attachments

If you own, or have access to, an FTP server, its easy to use Airmail to automatically upload and store yourmessage attachments there. First, go to any Preferences page and at the top-right, click on FTP which willpresent the screen below.

Add your complete server path to the folder where you want to store your attachments, your Username andPassword, then sign in. Airmail will remember your settings (but for your privacy Airmail will not retain them).

This is similar to choosing Dropbox, Google Drive, or Evernote for the same purpose of storing attachmentsfrom your email. If you have selected FTP to store your attachments, youll see the world globe icon at thetop of the message composer.

External Services Dropbox >



Dropbox

Using DropboxDropbox is a popular file-sharing service that AirMail can leverage to send attachments. Once Dropbox isconfigured, you can choose to send attachments as a link instead of the complete file.

Configure Your Dropbox Account1. Select Dropbox in the Preferences2. Choose Link Dropbox. A sheet appears asking you to provide your Dropbox credentials:



3. Enter your credentials to allow Airmail to create a folder, AirMail Attachments, in the Apps folder ofyour Dropbox account and save files to it. AirMail cant access any other folder or files in yourDropbox account.



Once successfully configured, you can now use Dropbox to send attachments.

Using Dropbox to Send Attachments.

Sending files using Dropbox is very simple:

1. Create a New message.2. Select the Dropbox icon from the file sharing toolbar:

3. Browse to the file or files you want to send in the picker window that appears.4. Select Add Files to Dropbox.5. A progress bar appears in your email showing AirMail uploading the file to Dropbox.

Once complete, it becomes a link.

Airmail does NOT delete the attachments at any point to ensure that the reference link remainsvalid.



6. Send your mail.

FTP Attachments Google Drive >



Google Drive

Using Google Drive

Google Drive is Googles shared storage solution tied to your Google Account. AirMail allows you to useGoogle Drive to send attachments as links instead of the entire file, saving on bandwidth and mail serverresources.

Configuring Google Drive

1. Select Google Drive in AirMails preferences2. Choose Link Google Drive. A new window appears prompting you to enter your Google credentials:

Entering your credentials allows AirMail to access your Google account information, including youremail address and to modify files on your Google Drive.

3. Once successfully configured, you can now use Google Drive to send attachments.

Using Google Drive to Send Attachments

Sending files using Google Drive with AirMail is very simple:

1. Create a new message.2. Select the Google Drive icon from the file sharing toolbar

3. Browse to the file or files you want to send in the picker window that appears.4. Select Add Files to Google Drive.



5. A progress bar appears in your email showing AirMail uploading the file or files to Google Drive. Oncecomplete, it becomes a link.

6. Send your mail.

Dropbox Droplr >



Droplr

Using Droplr

Droplr is a popular secure file sharing service. AirMail allows you to use Droplr to send attachments as linksinstead of the entire file, saving on bandwidth and mail server resources.

Configuring Droplr

1. Select Droplr in AirMails preferences2. Enter your Droplr account credentials

3. Once successfully configured, you can now use Droplr to send attachments.

Using Droplr to Send Attachments

Sending files using Droplr with AirMail is very simple:

1. Create a new message.2. Select the Droplr icon from the file sharing toolbar

3. Browse to the file or files you want to send in the picker window that appears.4. Select Add Files to Droplr.



5. A progress bar appears in your email showing AirMail uploading the file or files to Google Drive. Oncecomplete, it becomes a link.

6. Send your mail.

Google Drive CloudApp >



CloudApp

Using Google Drive

CloudApp is a popular shared storage solution that AirMail can use to send attachments as links instead ofthe entire file, saving on bandwidth and mail server resources.

Configuring CloudApp

1. Select CloudApp in AirMails preferences2. Enter your CloudApp credentials:

3. Once successfully configured, you can now use CloudApp to send attachments.

Using CloudApp to Send Attachments

Sending files using CloudApp with AirMail is very simple:

1. Create a new message.2. Select the CloudApp icon from the file sharing toolbar

3. Browse to the file or files you want to send in the picker window that appears.4. Select Add Files to CloudApp.



5. A progress bar appears in your email showing AirMail uploading the file or files to CloudApp. Oncecomplete, it becomes a link.

6. Send your mail.

Droplr Evernote >



Evernote

Using EvernoteEvernote is a popular cloud-based information management system that Airmail can use to store messagesas notes or to create reminders. This integration allows you to save off important pieces of information orwhole email threads in Evernote without having to use the Evernote Helper application.

Configure Evernote

Configuring Airmail to use your Evernote account requires creating a link that gives Airmail limitedpermissions to create items within your default notebook.

1. Select Evernote from Airmails Preferences.



2. Choose the Link Evernote button. This brings up a login sheet:

3. Enter your Evernote credentials and select Sign in.



4. Select Authorize to give Airmail the necessary rights to your account for a years term:



Unlink Evernote

Unlinking Airmails access to your Evernote account is a simple matter of selecting Unlink Evernote fromAirmails Evernote Preference.

How to Use Evernote with AirmailEvernote can be used with Airmail in two ways: Save to Evernote and Evernote Reminder. This tutorialaddresses both ways. First you need to associate Airmail with your Evernote account. Go to Preferences andclick on the Evernote icon at the top right of the window.

Once you have authorized Evernote to work with Airmail, you can close Preferences and continue.

To use Save to Evernote with Airmail, right-click on a message in your inbox or anywhere in the body of amessage and youll see the following contextual menu.

Select Save to Evernote and Evernote will open (even if its closed), and you will see the following window(this is an example for an email with the subject of Evernote Tutorial.

Linking Evernote grants Airmail the listed rights to your account for a years term, after which itneeds to be re-authorized.

If you do not have an Evernote account, you can select Create a new account from theauthorization sheet. Please consult Evernotes documentation for more information on thisprocess.



Later on, if you want to find this email while using Evernote, click on the hyperlinked Evernote Tutorial (localmachine hyperlink) and if Airmail is open, it will find the original email from which you created the task. IfAirmail is closed, it will open it, but youll have to click on Evernote Tutorial a second time to locate themessage.

To use Create Evernote Reminder with Airmail, right-click on a message in your inbox or anywhere in thebody of a message and youll see the following contextual menu.

Click on Create Evernote Reminder and a new reminder will be created in Evernote for Evernote Tutorial(just an example). You must then open Evernote Reminders to configure the reminder parameters.



Later on, if you want to find this email while viewing the Evernote Reminder, click on the hyperlinkedEvernote Tutorial (local machine hyperlink) and if Airmail is open, it will find the original email from whichyou created the task. If Airmail is closed, it will open it, but youll have to click on Evernote Tutorial in thereminder a second time to locate the message.

Should you ever want to unlink Evernote with Airmail, go to Preferences > Evernote and click on UnlinkEvernote

CloudApp Open Directory >



Open Directory

Using Apples Open Directory for Contacts

Open Directory is Apples Directory Service that comes with OS X Server and allows organizations toprovide centralized management of user and group accounts. AirMail allows you to use your companys OpenDirectory server to look up mail addresses for other members of your organization.

Configuring AirMail for Open Directory

Open Directory, by default, does not require any credentials to lookup email addresses for users or groups;however, organizations can change this setting and force users to present their credentials before answeringany queries. AirMail can handle both situations.

1. Select Open Directory from AirMails preferences.2. Enter your Open Directorys hostname in the Server field. This can be either its Bonjour name or fully

qualified domain name (FQDN). You need to ask your administrator which name to use.3. If your Open Directory server requires user credentials, enter them in the User and Password fields.

Searching for Email Addresses in Open Directory

Airmail searches Open Directory as you enter names in the Address Bars To, CC or BCC fields, keying offof the users name and email addresses stored in their record.

Evernote



Navigation Menus Keyboard Shortcuts Menu Extra



Menus



Navigation Keyboard Shortcuts >



Keyboard Shortcuts

Gmail ShortcutAppleShortcutDefinition Action

L L Label Applying label to the selected Message.

V V Move toLabel Move Message to Label. Away from Inbox.

S ? S Mark as Star Adds or removes a star to a message or conversation. Stars allow you togive a message or conversation a special status.

V V Move To Move selected message to the separate folder.

C ? N NewMessage Composing New Message.

N ? ? ] Select NextConversation Open Select Next Conversation Thread

? ? R Refresh Refresh for new Mails

U ? U Mark asUnread Mark the mails as unread.

? .Cancel orExtendedView

Abort Mails from being sent the status should be Pending in order to usethis shortcut. If no pending status in Sending function Airmail will extendthe view of interface if pressed the shortcut.

i ? U Mark as Read Mark the mails as read.

0 Remove AllFilter Removes all selected filters.

? ? ? R Redirect Redirect mail to another recipient with exact body without quote level.

? ? D Send Again Send undelivered or failed mails again to the same recipient.

? ? Go to First Scroll to top of message list.

? Go to Last Scroll to bottom of message list.

1 Filter Un

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