aims add on systems - brief descriptionaims.aero/dl/aims_add_on_modules_brief_description.pdf ·...

ADD ON SYSTEMS - Brief Description

CREW MANAGEMENT RELATEDAutomatic Crew Pairing Generator

Crew Costing SystemCrew Brie�ng System (CBS)

Vacation Bidding & AwardGuaranteed Days O� (GDO) Management System

Training BiddingAutomated Crew Training Planning & Tracking

Training Travel Auto AssignmentCrew Training Forms Management

Automated Crew HOTAC & Travel ManagementCrew Allowance / Payroll Calculations

APIS / MCL ManifestsCrew Exposure to Cosmic Radiation

Advanced Manpower Planning I – Crew Supply / DemandAdvanced Manpower Planning II – Upgrade / Recruitment Plan

Fatigue Risk Management System (FRMS)Crew Web Access to Personal & Flight Information - eCrew

Advanced Crew Check-in / Check-out SystemTrip Trades & Open Flight Bidding

Pilot-entered Journey Logs

OPERATIONS CONTROL RELATEDMovement & ACARS Message Management

Eurocontrol Message Management System (ATC Slots)M.E.L. Tracking System (Minimum Equipment List)

Ground Ops Training RecordsCO2 Emissions

Automated Weather TrackingDispatchers Check List

Ground Sta� Web Access to Flight Information - e-Ops

COMMERCIAL PLANNING RELATEDFlight Cost and Revenue Calculations

Airport Slot Management SystemBusiness Aviation - Flight Quotations

ADD-ON MODULES ACCESSIBLE FROM ALL AIMS APPLICATIONSAutomated Disruption Recovery – Flight Schedule

Automated Disruption Recovery - PairingsAutomated Disruption Recovery – Crew Schedule

Automated E-mail / SMS Messaging SystemIP Phone Dialer

Flight Schedule Change Noti�cation SystemTechnical Publications Management

Data Extraction Toolkit

www.aims.aero

= Modules partially or wholly accessed over the internet

= Native Mobile App

Crew Management RelatedAdd-on Modules

Automatic Crew Pairing Generator(includes all functionality of Crew Costing System)

- Automatic Generation of legal and cost e�ective crew pairings- Considerable savings through reduction of operating, hotel and dead-heading costs- Interface with OAG Flight Guide for dead-head �ight selection- Inclusion of soft rules during the construction phase to o�er the best balance between monetary costs and quality of life for crew- Automatic generation of pairings from each base, such that workload across crew bases is evenly distributed- Provides weekly or dated solutions for all crew bases and crew positions

Additional hardware/system software requirements

Workstation with CPU 3.20GHz, 2MB Cache, 8GB RAM

Crew Costing System

- Calculation of crew costs considering hotel expenses, dead-heading, salaries, allowances, and overtime costs- Individual or group crew pairings costing by region, destination, aircraft type, and User-de�ned period- Crew schedule costing and cost comparison of planned versus operated schedule

Vacation Bidding & Award

- Acceptance of various types of Leave bids, such as �xed or variable length Leave periods on �xed dates or any date in a selected period- Warnings when Leave entitlement is exceeded or when max crew on vacation on any given day is exceeded- Automatic Leave assignment for the following Leave year based on seniority, the individual entitlements, the rules set, and the Leave requests from crew- Option for the crew to request Leave through the web and get allocated the Leave on a �rst-come-�rst-serve basis, without the need for Automatic Leave Assignment- Graphical bar chart representation of Leave requested showing peaks and troughs to achieve a more balanced spread of vacation, with system controls to avoid exceeding annual vacation entitlement, or max crew on vacation on any given day- Storage, maintenance and retrieval of vacation information for each crew member (entitlement, carry forward, taken, booked, owed, pro rata)- Comprehensive set of vacation entitlement rules for di�erent types of crew

AIMS - Add-on Systems Brief Description www.aims.aero page 1

Crew Brie�ng System (CBS)

- Storage, maintenance and retrieval of information related to �ights, passengers, cargo, airports, citypairs, aircraft and crew for User de�ned periods- Automatic generation of crew brie�ng documentation at check-in points providing crew with all �ight related information

Guaranteed Days O� Management System (GDOMS)

- Crew Members are able to self-manage a proportion of their days o� (their Guaranteed Days O� - GDO)

- Vacation Planners de�ne number of GDO entitlement per crew/group of crew

- Planners can also set limits on how many crew in each crew group can request GDO’s on each day of the period(Limit Lines)

- Monthly crew schedule construction process respects all GDO already assigned, assigning also the remaining days o� entitlement for the month

- Comprehensive statistics on number of GDO’s already assigned, planned and owed for each crew or crew group

Training Bidding (requires Automated Crew Training Planning & Tracking)

- Acceptance of various types of recurrent training bids from the crew via the web portal

- Option for crew to prioritize their training bids

- Ability for the Training Planner to pre-assign or reject certain bids

- Training bids awarded in seniority order (when the Automated Crew Training Planning & Tracking System is in place) with provision of reasons when a bid cannot be granted

- Statistics on denial/success rate of training bids for each crew group

Automated Crew Training Planning & Tracking

- Automatic Generation of Initial, Conversion, Upgrade and Recurrent crew training requirements and assignment of all such duties including Line Training and Annual Line checks

- Signi�cant cost savings related but not limited to:• Improved crew / classroom / simulator utilization• Optimization of available training resources• Travel & Hotel accommodation

- Graphical display of simulator and classroom activities

- The ability to create ‘hard’ and ‘soft’ rules related to a course syllabus

- Alert functionality if syllabus requirements are not attained

- Ability to track and, if desired, automatically update crew records and expiry information

- Comprehensive analysis and report functionality

Training Travel Auto Assignment (requires Automated Crew Training Planning & Tracking)

- Optimized assignment of Air and/or Ground transportation to/from the Training Center

- Highly con�gurable rule set provides for en-route pickup/drop o� transfer assignments

- Separate rules may be con�gured for Instructors and Trainees

- Minimum pre/post �ight rest requirements are considered

- OAG Guide can be considered during the optimization process

- Travel requirements can be determined as “Deadheading before” or “Deadheading after training”

- Graphical display of all travel assignments

- Alert mechanism in the event of a travel assignment failure


Crew Training Forms Management

- Allows instructors at the end of each training course to input via the Internet all training results includingelectronic signature. Upon completion of Training assessment form AIMS automatically updates crew trainingrecords and recalculates training expiry dates

- An unlimited number of Training assessment forms may be designed easily using Microsoft Word and then tiedto each training component in the course syllabus

- Training assessment forms already completed by Instructors may be viewed, and certi�ed also by Training Managers, including their electronic signature

- History of all completed Training forms may be kept for years, and reviewed/printed/emailed anywhere at any time


Automated Crew HOTAC & Travel Management

- Block Hotel & Transport bookings sent directly to Supplier

- Database holds all Hotel & Transport Costs for each Supplier as de�ned by Airline

- All Changes to bookings available to the HOTAC Department for action without advice by Crewing

- Audit Trail of all changes for easy tracking

- Ability to request ID50 from Airlines

- Ability to supply Name Changes to Hotels without canceling & rebooking rooms

- Status for each booking to easily identify where action is required

- Payment Methods assigned to each Supplier with over-ride facility

- Penalty payments may be identi�ed in bookings for late cancellations

- Tracking of Invoice Numbers, Account Codes & Batch Numbers

Crew Allowance / Payroll Calculations

- Calculation of allowances for any period and group of crew

- Very �exible, User-de�ned parameters on how allowances are to be calculated, based on type of crew, typeof �ight or ground duty, time away from base, including separate calculations for training �ights

- Breakfast, lunch, dinner allowance calculations based on time of day and airport/country whereCrew layover takes place

- Option to download crew allowance information to a Payroll System

APIS / MCL Manifests

- The AIMS APIS / MCL Manifests application allows the User to transmit a message either manually or automatically to Customs Authorities

- Automatic transmission allows the application to monitor �ights due to depart and automatically generate and send the forms to a SITA or email address

- Generates an initial Master Crew List (MCL) for all crew as well as a short MCL message each time biographicaldata about a crew change

- The User has the option to setup the APIS to send the forms to any country that is required to conform to these regulations. Many di�erent country message speci�cations are supported

- If there is a crew change after the APIS manifest has been sent, AIMS automatically re-transmits a new one with the new crew on board

- To avoid any �nes and make sure APIS do get transmitted to the Authorities, AIMS does a double check and issues a warning to the Ops Controllers on shift


Crew Exposure to Cosmic Radiation

- Tracks Crew exposure to Cosmic Radiation, and issues warnings when limits are exceeded

- Allows you to assess, inform Crew, take special provisions and additional protective measures

- System interfaces with FAA’s CARI-6 and CARI-6W to calculate actual radiation dosage

- Various rules can be set in order to monitor Cosmic Radiation

- Reports on total exposure to radiation per crew member and period selected

Advanced Manpower Planning I – Crew Supply / Demand

- Calculation of crew supply and demand for an unlimited period

- De�nes career (upgrade) paths for Flight Deck and Cabin Crew

- User-friendly graphical interface – establishment planning horizon

- Integrated with the Automatic Crew Training Planning & Tracking, Vacation Bidding & Award, and CrewPlanning Modules

- Highly con�gurable rule set, i.e. training, attrition, etc. requirements

- Provide for multiple scenarios and their comparison

Fatigue Risk Management System (FRMS)

- Streamline administration of Crew Scheduling by allowing for human fatigue-related information to be incorporated into the decision making process to improve the identi�cation and management of fatigue risk

- Ability to evaluate level of risk within each duty day/group of duty days/within each roster and with daily changes

- Ability to generate warnings depending on the type and the risk level of each duty

- Reporting tools which provide the ability to track and control fatigue in your operations

- Requires a licence from Jeppesen, InterDynamics or FRMSc which is sold separately

Advanced Manpower Planning II – Upgrade / Recruitment Plan (requires Advanced Manpower Planning I)

- Identi�es the number and type of crew that need to be recruited/upgraded

- Base and Function Bidding available over the web

- Highlights eligible crew based upon airline criteria i.e. length of service, total hours, etc.

- Considers crew preferences i.e. base, position, �eet

- Identi�es training course type and recommends start date

- Alert criteria regarding the requirement to upgrade Line Crew to Instructors

- Optimization of initial and transition course requirements

- Integrated with the Automatic Crew Training Planning & Tracking, Vacation Bidding & Award, and CrewPlanning Modules


Crew Web Access to Personal and Flight Information

- Crew access to authorized personal information such as vacation / sick leave details, �ight / duty, time totals,

crew schedule stats, medical / training expiry dates and crew schedule changes

- Option for crew to amend their own personal information

- Crew access to company �ight information

- Recording of day o� and vacation requests

- Send and receive messages to / from crewing

- Report Sick or Fit for Duty

Advanced Crew Check-in / Check-out System

- Automated crew check-in/check-out using “swipe” cards, touch screens, keyboard or mouse

- Automatic display of crew messages, medical/training expiry dates and warnings about schedule changes

- Automatic print of one or more of the following documents: • Updated Crew Schedule report including all schedule changes, with option to mark crew as ‘noti�ed’ of

the schedule changes • Crew Dispatch Report • Semi-completed Journey Log to be completed by the pilot • Crew Brie�ng Sheets* • Report with open MEL items* * assuming related add-on modules have also been installed.

NOTE: The Crew Check-In / Check-Out function may be accessed through a web-browser only on PC’s located in crew rooms

Additional Hardware/System Software Requirements

“Swipe-card-unit” Personal identity cards with magnetic strip (swipe-cards). Use of keyboard or mouse as an alternative

Trip Trades & Open Flight Bidding

- Quick and easy way for the crew themselves to swap duties.

- All trip trades must follow the rules set by the crew schedulers.

- Trade early / late trips, block of days, speci�c trips or days o�, with speci�c crew or any crew.

- Automatic matching of trip trade requests.

- Overview of trip trades completed, for the schedulers, and statistics on historical Trip Trade requests.

Pilot-entered Journey Logs

- Quick and easy way for pilots coming back from a �ight to input actual departure / arrival times, delays, fuel,cargo, passenger and pilot take o� and landing details

- Information to be made available to the pilots to key in or change, are de�ned by Crew Control and OperationsControl sta�

- Automatic update of crew actual block and duty hours as well as aircraft block and �ight hours

AIMS - Add-on Systems Brief Description www.aims.aero , page 6

Operations Control RelatedAdd-on Modules

Movement & ACARS Message Management

- Automatic reception and processing of aircraft Movement (MVT) and Load (LDM) messages- Automatic generation and transmission of Movement messages, to pre-de�ned SITA addresses- Automatic reception and processing of ACARS messages (OOOI)- Option to send rejected Movement messages back to the originator


SITATEX for Windows Multi-User Edition and SITATEX for Windows SDK Software from SITA, or Avinet Connector from ARINC

Eurocontrol Message Management System (ATC Slots)

- Automatic reception of all types of Eurocontrol messages (SAM, SRM, SLC, etc.)- Real time update of �ight display with all the information Users need to know- Comprehensive display of �ight schedule, warnings only when action is required- Automatic generation and transmission of every CFMU related message- Handling of CFMU messages requiring response, such as SIP, RRP, FLS, etc.


SITATEX for Windows Multi-User Edition and SITATEX for Windows SDK Software from SITA, or Avinet Connector from ARINC

M.E.L. Tracking System (Minimum Equipment List)

- Recording and Tracking of all category A, B, C, and D Items for each aircraft- Automatic generation of warnings when items are not repaired within the limitations stipulated by CAA/FAR- Graphical representation of open MEL items in the graphical Aircraft Movement Display- Generation of a large variety of reports including list of cleared / active M.E.L.’s and statistics, such as, chronic

(repetitive) M.E.L.’s on particular A/C

(see also Add-on Module Automated Crew Check-in / Check-Out System – for a copy of all MEL items the moment crew check-in)

Ground Ops Training Records

- Allows maintenance of personal data for Dispatchers, Engineers or any other group of internal / external sta�for which training records must be kept

- Type of training and validity periods are User-de�nable

- Maintains a list of historical training for all external a�liates, including pass / fail and Instructorinformation

- Expiry report highlighting the Dispatcher / Engineer who expire in the selected period, together withthe type of expiration


CO2 Emissions

- Choice between Tonne Kilometer and CO2 Emissions Reporting

- Ability to create unlimited number of plans (scenarios)

- EU compliant AIP data and GCD calculations

- Benchmarking /Monitoring Plan Calculations

- Carbon Credits Management

- Year -to-Date Emission Levels Monitoring

- Annual Veri�ed Emissions Reporting

Automated Weather Tracking

- Automatic monitoring of weather information

- Automatic decode of the weather information and evaluate them based on limitations which are applicable toeach airport operating each �ight, in combination with the pilot quali�cations

- Assist operational personnel to monitor and identify well in advance cases where weather phenomena mayin�uence the operation

- Issue warnings both to the Ops and Crew Controllers of potential abnormal situations if and when they arise, thereby minimizing disruption whenever and wherever possible

Dispatchers Check List

- Suitable for Private and Business Jet Operators, as well as Airlines dealing with Charter �ights

- Customized tasks associated with the di�erent �ight operations

- Ability to monitor, manage and process the tasks progress as well as the related information in real-time

- Integrated with Flight Schedule Changes and other databases such as Airports, Ground Handlers, Charterers etc.

- Alerts are available to the AIMS users and information can be sent to third party a�liates as well

- Charter Summary Report is also available; fully dynamic and customizable, assists operating crew members as well as anyone who would like to have detailed information regarding the completed tasks of a �ight

- The progress status of the tasks associated with a �ight can also be accessed in the AIMS Movement Control Screen

Ground Sta� Web Access to Flight Information (e-Ops)

- A con�gurable, sophisticated and innovative user-friendly web based application for Ground Sta� to viewand optionally update �ight information

- Ability of monitor, manage and process �ight operations related information independently and in real-time

- Easy access through the use of smartphones, tablets and PC

- Ground Handling Agents, Fuel Agents, Aircraft Caterers and various Airport Authorities can access �ight info related to their airport station avoiding third party communications tools and mechanism (i.e. MVT, emails, SITA, AFTN)

- Charterer/Tour Operator can monitor the status of their �ights

- Flights operated on behalf of another airline can be accessed and monitored also by sta� of that other airline

- Ops Controllers/Flight Dispatchers can gain after hours access to vital company info and control the operation

Commercial Planning RelatedAdd-on Modules

Flight Cost and Revenue Calculations

- User-de�nable cost elements such as Airport Charges, crew costs, Aircraft depreciation, etc.

- Breakdown of expected costs and revenue to operate a proposed �ight or an entire �ight schedule

- Detailed breakdown of costs involved to operate a �ight, such as, handling / parking fees, over�ying fees,fuel, salaries, etc.

- Reporting by period, region, �eet, or entire �ight schedule

- Cost statistics by seat hour, block hour, RPK and other parameters

- Revenue calculations including pro�t / loss and break-even load factor

- Projection of Cost, Revenues and Pro�ts over a number of years, based on expected cost/demand/fare annual�uctuation

Airport Slot Management System

- Historical slot calculations

- Automatic generation and transmission of SCR and SMA messages

- Change processing, regeneration & transmission of SCR’s as necessary

- Graphical representation of the status of each airport slot in the graphical Flight Schedule display

- Automatic acceptance and processing of SCR responses from Airport Slot Coordinators

- Provides a general overview and control over unused slots, o�-slot operations and uncon�rmed slots

Additional hardware/system software requirements

SITATEX for Windows Software from SITA, or Avinet Connector from ARINC

Business Aviation - Flight Quotations

- Management of Quotations for Business Jet / Private Jet Operators as well as Charter Airlines

- Automatic generation of Quotations with all associated terms, conditions, and any required company documents

- Invoice generation pre/post �ight with additional invoice generation possible

- On Board Sale items costs and inventory control

- Broker & Customer pro�les including passenger information, together with meal preferences

- Fully integrated with AIMS Crewing and Ops System with instant feedback on aircraft and Crew availability

- Ability to generate GENDEC / APIS for both Crew and Passengers



Add-on Modules Accessiblefrom all AIMS Applications

Automated Disruption Recovery

Flight Schedule

- Automatic recovery of �ight schedules following a disruption taking into consideration and minimizing theimpact on passengers, cargo, aircraft maintenance, and crew as long as the Pairings and Crew Scheduleautomated recovery functions are also in place

- System proposes �ight merges, cancellations, delays, aircraft type changes, re-schedule of aircraft maintenance, re-accommodation of passengers in a way that direct and indirect costs are minimized

- System-proposed solution can be amended by the users and saved in a new scenario, a new manual solutionmay be created, and all compared side by side for the selection of the �nal solution which then automaticallyamends the live system and broadcasts all changes to each concerned department

- Summary of all changes made to each scenario

- Both major and minor disruptions can be accommodated

- All direct costs (e.g. aircraft operating cost per hour) and indirect costs/penalties (e.g. cost of passengerinconvenience for each hour of delay for each business class passenger to a certain destination) can be fullycon�gured and controlled by the users

Pairings

- Disrupted pairings are recovered in an e�cient, cost e�ective solution

- Several solutions can be generated and compared

- User friendly graphical interface provides for manual adjustments to the proposed solution if required

- Fully integrated with AIMS Crew Management Suite

- The solution will be generated with consideration of: minimum crew schedule disruption, cost, �ight timelimitations, crew deadheading, hotel and transport and crew training

Crew Schedule

- Disrupted crew schedule is recovered in an e�cient, cost e�ective solution.

- Several solutions can be generated and compared.

- User friendly graphical interface provides for manual adjustments to the proposed solution if required.

- Fully integrated with AIMS Crew Management Suite.

- The solution will be generated with consideration of: minimum crew schedule disruption, cost, �ight timelimitations, crew deadheading, hotel and transport and crew training.

AIMS - Addon systems brief description www.aims.aero page 10

Automated E-mail / SMS Messaging System

- Directs any AIMS report to User-nominated e-mail addresses (e.g. sending crew schedules to the e-mailaddress of each crew member, faxing HOTAC requirements to hotels or any other AIMS report to any e-mailaddress of the User’s choice)

- Transmit by email a User-entered text message, together with an attachment, to any crew of any quali�cationor assigned duty (e.g., email messages to all pilots who are scheduled simulator training in the next month)

- Creation of separate address books for each report to facilitate quick transmission of the same report to manyaddresses simultaneously at a press of a button.

- Allows transmission of SMS messages to cell phones in one or more of the following cases:

• Crew schedule changes trigger an SMS message for the crew to take action and �nd the details of the changein one of the following methods:

− By selecting the link displayed at the end of the SMS message which takes the crew directly to the AIMS Mobile Internet application (if installed) on the day(s) where the schedule was changed, from where they can acknowledge the change and update automatically AIMS

− By visiting e-Crew or IVR to get the schedule changes

− By contacting Crew Control

• Delayed �ights over a certain amount of time again trigger an SMS message for the crew which acts as a noti�cation message and handled the way described above.

• When the Flight Schedule Change Noti�cation System is in place, messages generated due to �ight schedulechanges can be transmitted as an SMS message, in addition to email/fax/SITA to any airline sta� or airline reps.

• A User-entered SMS text may be sent to any group of crew using di�erent selection criteria and �lters such as SMSonly to the crew who are assigned a particular duty in a particular period.


A MAPI compliant mailing application (MS Exchange, MS Outlook, etc.) is necessary.Reliable Internet connection and subscription to Clickatel SMS Web services

IP Phone Dialer

- Relieves Crew Control Sta� from having to look for phone numbers, and dialing the number, by allowingthem to call any crew with just a click

- Ops Controllers may use this option as well to contact Handling Agents, Fuel Agents and other Ground Sta� Support

- Supports most popular PBX’s (AVAYA, SIEMENS, ERICSSON, ALCATEL etc)


A PBX, such as, AVAYAL, NORTEL Networks, ERICSSON, ALCATEL, SIEMENS supported by Netmerge and a CT I Server which will host Netmerge.


Flight Schedule Change Noti�cation System

- Automatic transmission of messages to all User departments following �ight schedule changes

- Facility is con�gured to ensure only messages of relevant interest to each department are received(e.g. message to catering when pax load changes, to MD when �ights canceled or delayed, to crewingwhen new �ights introduced, to HOTAC when change requires hotel rebooking etc.)

- Recipients of messages may also include SITA addresses (e.g. handling agents, tour operators, etc.)

- Messages may also be transmitted to pre-de�ned e-mail addresses thus eliminating the need for local or remote recipients to have AIMS installed or have a SITA address


Applicable if the SITA & E-mail option is to be used:SITATEX for Windows Software from SITA, or Avinet Connector from ARINCFor E-mail/Fax – A MAPI-compliant mailing application (e.g. MS Exchange, MS Outlook, etc.) is necessary

Technical Publications Management

- An e�cient and accurate means of handling input and modi�cation of technical publication records and actions associated with their distribution, tracking and generation of reports.

- Streamline the management of your operations by substantially minimizing workload and related overhead costs, while simultaneously allowing your airline to conform to the various rules and standards set down by respective authorities.

- Comprises of six separate options which provide functionality of their own, but also logically integrate tocomplement and support one another. With TPM, Users have the ability to:

• Add, modify and search for original document records and their associated revisions.• Assign and track document records and view detailed table of tracking information.• Produce a report of all owners who own a document• Generate Revision Transmittals for Aviation Authorities• Send notices to owners via email

Data Extraction Toolkit

- Unlimited number of User-de�ned �ight, aircraft and crew-related reports

- Release of database layout structure which permits access to AIMS databases via an SQL database or an ODBC driver.

- Library of AIMS Functions which can be used to easily extract data

- Entity Relationship diagrams and examples to simplify data extraction

- Data Extraction Toolkit may be used also in conjunction with a variety of AIMS Web Services which are available for the IT personnel of the airline

aims add on systems - brief descriptionaims.aero/dl/aims_add_on_modules_brief_description.pdf ·...

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