aiesec maastricht information booklet board positions spring 2015
DESCRIPTION
AIESEC Maastricht is looking for new board members!TRANSCRIPT
AIESEC Maastricht
Spring 2015 Full-time and Part-time
Board Positions
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Dear student,
Great that you are considering a board position within AIESEC Maastricht! Since 1948, more than 1
million students have fulfilled a board position within the largest international student organization
in the world: AIESEC!
This information booklet will help you to understand the bigger picture of this organization, why and
how it was established, but also why this organization can be relevant for you. All over the world,
there are more than 90,000 students from 125 different countries working for AIESEC.
Every AIESEC experience depends on the person that decides to take on the challenge. What do
you want to develop, learn or experience? Do you want to work in a close team, learn how to guide
and coach people, send students on an exchange, set up and maintain relations with multinational
companies and organisations, or have you always wanted to attend an international conference?
Anything is possible, and an AIESEC board year, both full-time and part-time positions, gives you the
opportunities to do so.
We hope that after reading this booklet you will have a good image of all the things AIESEC can offer
you and hopefully you will be even more interested to apply for a part-time or full- time board
position. Enjoy reading and hopefully we will see you soon at AIESEC!
On behalf of AIESEC Maastricht,
Lisa van Beers
Local Committee President & Finance 2014-2015
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The History of AIESEC
In 1948, seven economics and business students of Western Europe came together in Stockholm. They
founded of what has grown out to be the largest international student association of the world: AIESEC.
AIESEC is an acronym for Association Internationale des Etudiants en Sciences Economiques et
Commerciales: an organisation set up for students in economics, business and related studies.
Nowadays, AIESEC is no longer strictly an economics and business related organization, it is open for
students of every study.
With the idea of recovering the good relations between European countries, the founders of AIESEC
aimed for peace and fulfilment of humankind’s potential. They believed they would achieve this goal by
giving individuals the experience of living and working abroad themselves. By giving people cultural
experiences, they would create mutual cultural understanding.
Currently AIESEC has grown from 7 to 125 countries. AIESEC has become the largest student
association in the world, with about 90,000 active members at this very moment. It forms an
international platform for young people to discover and develop their potential to provide leadership, and
have a positive impact on society.
“I commend AIESEC's continuing efforts to develop the future business leadership of our countries."
Nelson Mandela
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The programs AIESEC has to offer
At AIESEC, we aim to develop students next to their university studies. With still increasing globalization
and an abundance of political, religious and cultural disputes all over the world, there is a need for a
generation of young entrepreneurial and ambitious people who look further than just the boundaries of
their studies and their own country. Within AIESEC, our goal is to develop these students, and give
them the tools to have a positive impact on society in their professional lives later on. In order to do this,
we have three main programs in the Netherlands:
Board Positions
AIESEC Maastricht is run by a board of 33 students. We have part-time positions as a team member in
one of the four teams, and we have six full-time positions in the Executive Board of AIESEC Maastricht.
In these functions everyone gets the chance to develop themselves in both a professional and personal
way.
Exchange Programs
In order to create global cultural understanding, we send people all over the world on professional
internships (Global Internship Programs) and volunteer projects (Global Community Development
Program). In addition, we also receive interns from every corner of the world, and place them at
companies in the Limburg region.
Career Events
We organize career events in order to bridge the gap between student and employer, and help students
in finding their dream job by differentiating themselves from others. By organizing career events on both
a local and national level, we help students going forward in their professional lives.
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The AIESEC experience – join the board
A sparkling year is what you can expect when you choose to fulfill a board position within AIESEC! At
our local office in Maastricht, we work currently in a team of 33 motivated and ambitious students in four
different teams. On a daily basis, we run our processes, we talk to students, to companies, we write
strategy, we send and receive students to and from all around the world, we organize events and of
course, we have a lot of fun. A board position within AIESEC is based on 4 pillars.
Accelerate your growth
In AIESEC, we focus on personal and professional development of our members.
We believe that most growth comes through a process of learning by doing.As a
board member of AIESEC you will experience a professional work environment and
enjoy the opportunity to learn in this environment. AIESEC offers you trainings,
personal coaching and feedback sessions to grow further.
Develop a global mindset
AIESEC offers an international work environment with numerous opportunities to
get in touch with different people and cultures. You will have the opportunity to
collaborate with international colleagues, to participate in one of the 470
international conferences organized during the year, and to go abroad yourself.
Expand your network
AIESEC is the largest student-run network in the world. You will meet numerous
new people on a local, national and international level. Furthermore, you will get in
contact with clients and partner companies as BCG, OC&C and Randstad.
AIESEC offers the opportunity to get in touch with prospective employers and
discover the many opportunities present.
Enjoy participation
An AIESEC board year can be characterized by a ‘work hard, play hard’
mentality: we provide our professional services by putting a lot of effort in it, but
we strongly acknowledge the value of pleasure and fun during and after work.
Many social activities are organized throughout the year, such as team
weekends, dinners, weekly drinks, and more.
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Front
Office
The structure of AIESEC
AIESEC International is the global umbrella organization of AIESEC, located in Rotterdam. Twenty-one
people of different nationalities work full-time to coordinate all global AIESEC activities and
communicate between the 125 countries in which AIESEC is present. In The Netherlands, AIESEC is
located in 11 university cities: Amsterdam, Groningen, Leiden, Maastricht, Nijmegen, Rotterdam,
Tilburg, Twente, Utrecht, Delft and Wageningen.
AIESEC Maastricht’s Local Committee consists at the moment of 33 board members. Six of them
represent the daily executive board, coordinating the 4 different teams of AIESEC Maastricht. 26 part-
time board members are all responsible for their own tasks within one of the teams.
The following image represents the organizational structure of AIESEC Maastricht:
LCP: Local Committee President
VP Ferit: Vice President Finance, External Relations, and IT
ICX: Incoming Exchange
oGCDP: Outgoing Global Community Development Program
oGIP: Outgoing Global Internship Program
AMB: Ambassadors Program
MaM: Make a Move
Executive
Board
Back
Office
LCP VP
Ferit ICX oGCDP oGIP AMB MaM
Team
6X
Team
6X
Team
5X
Team
6X
Team
5X
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Available Positions
We are looking for new members that will start their functions in July 2015, for the following positions
and teams (more information on the specifics follow on the next pages):
Full-time positions:
Executive Board Members (x 6):
Local Committee President
Vice President Finance, External Relations & IT
Vice President Incoming Exchange
Vice President Outgoing Global Community Development Program
Vice President Outgoing Global Internship Program
Vice President Ambassadors Program
Part-time positions:
Incoming Exchange Team (x 5):
Account Managers
Acquisition Managers
Trainee Managers Outgoing Global Community Development Program Team (x 4):
Marketing Managers
Process Managers
Talent Managers
Outgoing Global Internship Program Team (x 3):
Marketing Managers
Process Managers
Talent Managers Ambassadors Program (x 6)
Finance & ER Manager
Logistics Manager
Marketing Manager
Selection Manager
Preparation Manager
Country Contact Manager
Make a Move (x 2)
Marketing Managers
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Executive Board
The Executive Board consists of seven people working full-time for AIESEC Maastricht. They are mainly
responsible for the development of AIESEC Maastricht as an organization and they coordinate all the
projects that AIESEC offers.
Main responsibilities:
Keep track of the continuity of AIESEC Maastricht
Create a strategic plan for AIESEC Maastricht and make sure it will be implemented
Decision making on a general level
Lead, motivate and support all the members of AIESEC Maastricht
Represent AIESEC Maastricht nationally and internationally
Decision making and strategic thinking on a national level
Contact with external relations: university, companies, and students
Local Committee President (LCP)
The LCP gives direction to and support the whole AIESEC team. He or she ensures the continuity of
AIESEC Maastricht. Furthermore, the LCP will form a key figure in coordinating and representing the
local committee. The LCP leads meetings of the Local Committee, the Executive Board, and meetings
with external relations. The LCP serves both as an overall support for all members as well as the person
who keeps track of the strategy of the whole LC. An LCP also has frequent contact with AIESEC on the
national level and with the other committees in The Netherlands.
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Main responsibilities:
Human Resources
External Relations
Communication & Coordination
Strategy & Planning
Vice President Finance, External Relations & IT (Ferit)
The Vice President Ferit works closely together with the Local Committee President. He or she is
responsible for ensuring the financial situation of AIESEC Maastricht now and in the future. The VP
needs to make decisions about investments and budgets. Next to that, the VP is responsible for external
relation exploration and relationship management. He keeps close contact with the Local Advisory
Board, Sponsor group & university related connections. Finally, the VP makes sure that the information
systems in the office are up to date. The VP will also have regular contact with VPs of other local
committees in the Netherlands and the national committee.
Main responsibilities:
Finance
External Relations
Management Information Systems
Vice President Incoming Exchange (ICX)
The Vice President Incoming exchange is responsible for the Incoming Exchange program. It is your
goal to create and raise quality traineeships and receive foreign trainees in Maastricht. You will work
closely with your team and the Executive Board. On a regular basis you have contact with your Dutch
counterparts of other Local Committees and VPs ICX of the National Board. Apart from this you and the
board will discuss and implement strategic plans concerning AIESEC Maastricht.
Main responsibilities:
• Motivate and support the ICX team
• Manage and expand relations with local companies
• Achieve the team targets
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• Implement the Strategic Plan for the ICX team
• Holding the final responsibility for receiving and supporting foreign trainees who come to
Maastricht (on a formal and a social basis)
Vice President Outgoing Global Community Development Program (oGCDP)
The Vice President Outgoing Global Community Development Program is responsible for the volunteer
projects of the Outgoing Exchange Program. This involves sending University Maastricht students
abroad on a volunteer project and guiding these students in the process of going abroad. You are
responsible for reaching the set targets and goals. You lead, support and motivate the oGCDP team.
Together with the EB you will discuss strategic issues concerning the whole LC. You will also regularly
have contact with VPs oGCDP of other local committees in The Netherlands and the national
committee. In addition, you will keep contact with foreign AIESEC committees.
Main responsibilities:
• Motivate and support the oGCDP team
• Achieving set targets and goals
• Implement the strategic plan of AIESEC in the oGCDP team
• Manage contact with Maastricht University and AIESEC abroad
• Holding the final responsibility for all students going abroad
Vice President Outgoing Global Internship Program (oGIP)
The Vice President Outgoing Global Internship Program is responsible for the professional internships
of the Outgoing Exchange Program. This involves sending University Maastricht students abroad on a
professional internship and guiding these students in the process of going abroad. You are responsible
for reaching the set targets and goals. You lead, support and motivate the OGX team. You will focus on
developing alliances with external parties in Maastricht and in foreign countries to establish
partnerships. Together with the EB you will discuss strategic issues concerning the whole LC. You will
also regularly have contact with VPs oGIP of other local committees in The Netherlands and the
national committee.
Main responsibilities:
• Motivate and support the oGIP team
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• Achieving set targets and goals
• Implement the strategic plan of AIESEC in the oGIP team
• Manage contact with Maastricht University and AIESEC abroad
• Holding the final responsibility for all students going abroad
Vice President Ambassadors Program
The Vice President Ambassadors Program is responsible for the most well-known National Program of
AIESEC in The Netherlands. This program will select 20 so-called Ambassadors out of 500 participants
providing them with the best international experience out of their student career. As a VP Ambassadors
Program you are responsible in managing the complete process, from finance to selection. You will
guide and develop a team of five part-time members. You will be the face of the program by travelling
through the country, giving presentations to local branches, companies and universities. You will be in
direct contact with the National Board of AIESEC and receive a lot of freedom in the changes you want
to make to the program.
Main responsibilities:
Motivating and supporting your team members
Responsible for the strategic and financial structure of the progam
Responsble for the further improvement of the quality, the financial sustainability of the program
Responsible for the planning of the process from marketing to selection, and representing the
program throughout the country
Financial Compensation
As a full-time board member of AIESEC Maastricht you are entitled to 12 months of compensation from
the university (which is similar to your study financing). You can stay enrolled in your studies if
necessary, but you can also choose not be enrolled at the university while doing your board year. This
would mean not having to pay tuition fees, but still receiving the 12 months of financial compensation.
For questions, please approach any of the current Executive Board members.
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Thinking about applying for the Executive Board?
First of all, you are up for the biggest and most amazing challenge of your student life! If you want more
information, you can always:
Send an e-mail to [email protected]
Come to one of our information moments:
- Monday 9th of March: info drinks at Café Falstaff, 20.30h
- Tuesday 17th of March: info lunch at Café Ma van Sloun, 12.30h
- Monday 23rd of March: info evening at SBE, 20.00h
Get in contact with the current EB Members to receive more information about the available
positions:
LCP / VP Ferit: Lisa van Beers, [email protected], 0620453122
VP ICX: Eveline Dowling, [email protected], 0612783984
VP oGCDP / oGIP: Yvette Fransen, [email protected], 0644305570
VP Amb: Iris Bras, [email protected], 0627538361
Should you want to apply for one of the Executive Board functions, then please send an email to
[email protected] so we can send you the instructions.
Application deadlines:
Local Committee President: 19th of March 2015, 16.00h
Vice President: 29th of March 2015, 16.00h
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Part-time positions
As a part-time member, you will be part of one of the four teams of the Local Committee and contribute
to its performance. You will spend on average 15 hours per week on AIESEC. The four teams will be
described on the next pages of this booklet.
Incoming Exchange team
Goal of the team:
As a member of the ICX team you are responsible for the Incoming Exchange program. Together with
both your coordinator and the other ICX team members it is your responsibility to create as many quality
traineeship opportunities as possible in Maastricht and surrounding areas. In addition, you are
responsible for receiving and supporting foreign trainees who come to Maastricht for a traineeship.
Main responsibilities:
• Creating quality traineeships in Maastricht and surrounding areas
• Searching for suitable candidates for these traineeships by contacting abroad AIESEC offices
and searching an online database
• Keeping close contact with the companies that wish to receive foreign trainees
• Arranging formalities to ensure that a foreign trainee can come to the Netherlands
• Organizing social activities for AIESEC trainees in Maastricht
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Outgoing Global Community Development Program team
Goal of the team:
As a member of the oGCDP team you are responsible for the outgoing volunteer projects. Together with
both your coordinator and the other oGCDP team members you select, support and prepare students
who wish to do a volunteer project with AIESEC.
Main responsibilities:
• Setting up and executing an effective marketing plan to promote the AIESEC brand and recruit
students for international internships
• Coach students who go abroad with AIESEC by guiding, supporting and preparing them for
their internship
• Organizing events in order to either recruit students or to prepare them for their internship
abroad
• Keeping contact with abroad AIESEC offices and students that have been sent abroad
Outgoing Global Internship Program team
Goal of the team:
As a member of the oGIP team you are responsible for the outgoing professional internships. Together
with both your coordinator and the other oGIP team members you select, support and prepare students
who wish to go on a professional internship with AIESEC.
Main responsibilities:
• Setting up and executing an effective marketing plan to promote the AIESEC brand and recruit
students for international internships
• Set up partnerships with external parties in Maastricht and foreign AIESEC committees
• Selecting suitable students for the program and executing the interviews.
• Coach students who go abroad with AIESEC by guiding, supporting and preparing them for
their internship
• Organizing events in order to either recruit students or to prepare them for their internship
abroad
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Ambassadors Program team
Goal of the team:
The Ambassadors program is one of the four national programs of AIESEC in the Netherlands. In this
program talented young students obtain the opportunity to gain a unique international experience. By a
national selection process 20 first and second year students will be selected from over 500 applications.
In groups of two, they will be sent to ten countries as an ambassador of AIESEC The Netherlands. After
an intensive preparation the duos will start their trip and stay abroad for 6-8 weeks during the summer
holidays.
The Ambassadors Program is a national program; as a result you will be travelling a lot to other AIESEC
cities in The Netherlands. Due to the peaks during marketing, selection and preparation periods, you will
spend on average 20 hours per week as a part-time member of this team.
Main responsibilities:
• Setting up a national marketing strategy and implement the strategy in collaboration with the
other AIESEC committees in The Netherlands
• Select 10 destinations for the summer project
• Creating an extensive selection method to select 20 students out of 500 applicants
• Set up an preparation cycle to prepare the participants for their experience abroad
Make a Move team
Goal of the team:
As a member of the Make a Move team, you will help your fellow students getting closer to their future
employer, by providing them with career and development opportunities both online and offline. You will
not only organize events on a local level, but will also organize a national Talent Day where 60 high-
potential students from all over the country will have an interactive and challenging day with 6 top
companies in a specific work field.
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Main Responsibilities:
Each new team decides how these tasks are divided among the team members:
• Marketing
• External Relations
• Acquisition
• Logistics
• Event management
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Expectations
What does AIESEC expect from you?
If you are interested in joining AIESEC Maastricht, these are some things we expect from you:
Enthusiastic students with a good motivation for joining AIESEC
Students with a global view and international interest, as you will meet international trainees
The ability to look beyond your own function and contribute to the local committee as a whole
Students that have a strong connection to the vision and values of our organization
Team players
Ambitious people who want to achieve something in today’s world
Pro-activity
Good social skills
Some more practical issues concerning the member profile of AIESEC:
You spend around 15 hours a week on AIESEC as a part-time board member. You will work
full-time as a member of the Executive Board. These hours include office hours, marketing,
team and LC meetings, trainings and activities with the trainees.
Tuesday evenings will then become your AIESEC evenings as we have meetings every
Tuesday and drinks afterwards!
It is possible for every university student to apply (all studies and faculties).
If you decide to apply, you must apply for AIESEC in general, but you can indicate your
preference for a certain team or position.
If selected you will be a member of AIESEC for the duration of 1 year.
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Thinking about applying for a part-time board position?
You are able to apply for AIESEC Maastricht by sending the following documents to
- Letter of motivation (in English)*
- CV
- List of grades
- Picture
More information? Visit our information evenings:
Monday 23rd of March at SBE, 20.00h
Tuesday 7th of April at SBE, 20.00h
Application deadline:
12th of April, 16.00h
We are looking forward to receiving your application!