[aiesec dn] [lts] time management
TRANSCRIPT
Time management
Danang, May 17th, 2014
Faci: Tran Hoai Nam
The only reason for time is so that everything doesn’t happen at once.
Albert Enstein
What you can get today:
How?
What?
Why?
Why TMmatters
Obstaclesto TM
Methods
4Time Management
Why???
• Efficient
• Successful
• Healthy
6Time Management
What obstacles to effective TM?
Unclear objectives
Disorganization
Inability to say “no”
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What obstacles to effective TM?
Interruptions
More interruptions
Periods of inactivity
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What obstacles to effective TM?
Too many things at once
Stress and fatigue
All work and no play
What you are learning today:Why TM matters
Obstaclesto TM
Methods
Why?
What?
How?
10Time Management
How can we apply effective TM?
Recognize that obstacles existIdentify them
Employ strategies to overcome
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Set goals
• Specific• Measurable
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• Achievable • Realistic• Time-based
Set goals
•Specific•Measurable
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Prioritize
• Do• Delegate• Delay• Delete
Organize and PrioritizeUrgent Not Urgent
Important
IImportant and Urgent
IIImportant ,but Not Urgent
Not Important
IIIUrgent, but Not Important
IVNot Urgent and Not Important
Prioritize your tasksWhere do the majority of your tasks fall on the chart?
Organize and Prioritize
Quadrant IImmediate Attention Required
Urgent Not Urgent
Important
IImportant and Urgent
IIImportant, but Not Urgent
Not Important
IIIUrgent, but Not Important
IVNot Urgent and Not Important
Organize and Prioritize
Quadrant IIRequires attention, but not yet critical
Urgent Not Urgent
Important
IImportant and Urgent
IIImportant, but Not Urgent
Not Important
IIIUrgent, but Not Important
IVNot Urgent and Not Important
Organize and Prioritize
Quadrant III“Nice to do”
Urgent Not Urgent
Important
IImportant and Urgent
IIImportant, but Not Urgent
Not Important
IIIUrgent, but Not Important
IVNot Urgent and Not Important
Organize and Prioritize
Quadrant IVThese activities are time eaters
Urgent Not Urgent
Important
IImportant and Urgent
IIImportant, but Not Urgent
Not Important
IIIUrgent, but Not Important
IVNot Urgent and Not Important
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Prioritize
1. Address the urgent2. Accomplish what you can early3. Attach deadlines to things you delay
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Organize
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Learn when to say “NO”
• You can’t do everything
• Don’t undertake things you can’t complete
• Remain consistent to your goals
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Concentrate on the task at hand
• Focus on your goal• Tune out interruptions
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Celebrate your success
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Review• Set goals• Prioritize• Organize• Learn when to say “NO”• Concentrate on the task at hand• Celebrate success
You hear, you forgetYou see, you rememberYou do, you understand
Confucius
Q & A
Thank for your listening