Agriculture, Human and Natural Resources Information Technology, Virginia Tech

United States Department of Agriculture

Peer Panel Meeting

June 23-24, 2005

Status Report• Major Events in Past Year

• Participation by Institutions

• Report from Help Desk

HIGHLIGHTS•All Major Software Requirements Met: All significant Software Requirements have been met, except charting.

•Peer Panel Engaged: The FAEIS Peer Panel was engaged in a two day meeting in Washington, DC during the summer of 2004. Constructive suggestions were made regarding the application, custom searching and reporting.

•NASULGC, BoHS: FAEIS was discussed at both the NASULGC meeting in Sand Diego and at the BoHS meeting in Washington, DC. The BoHS is working with FAEIS to review a prototype of a benchmarking application.

•CD Produced and Distributed: A CD with over 330 tables on it was produced and distributed to FAEIS users. This CD contained the data for the 2002-2003 surveys.

•Enrollment: Participation continues to increase. For example, undergraduate enrollment has increased each year of the electronic survey, with total enrollment now exceeding the 1999 enrollment collected via the paper surveys done by Texas A&M.

Major Events in the Past Year

• August 2004 – Data entry closed for 2002/2003

• September 1, 2004 – CD published

• November 2, 2004 – Data entry for 2003/2004

• February 16, 2005 – Custom Report Builder Announced and Internet training movie created

• April 30, 2005 – Data entry closed for 2003/2004

• May 2005 – 1st FAEIS electronic newsletter published

• June 15, 2005 – CD published

Student Surveys:

Data Summaries &

Participation by Institutions

Institutions Completing Student Surveys

2003/2004

91

110 115

0

20

40

60

80

100

120

No.

of I

nstit

utio

ns

Rep

ortin

g

2002 2003 2004

Year

Enrollment Generally Increasing with Year

0 40,000 80,000 120,000

Associates

Baccalaureate

Masters

Doctorate

Number of Students

200420032002

Degrees Awarded 2002 - 2004

0 8,000 16,000 24,000 32,000

Associates

Baccalaureate

Masters

Doctorate

Number of Degrees Awarded

200420032002

More Surveys Completed Each Year

0 400 800 1,200 1,600

1862

NLG

1994

1890

Inst

itu

tio

n T

ype

Number of Surveys (Disciplines) Completed

2004

2003

2002

Number of Institutions Reporting 2003/2004 Student Surveys

Institution Type

Total Institutions

Total Number of Institutions Reporting *

Percent Reporting

1862 58 47 81%

1890 18 7 39%

1994 31 1 3%

NLG 192 60 31%

Total 297 115

* Enrollment, degrees awarded or placement for one or more discipline reported.

1862 Institutions not Reporting in 2004

• American Samoa Community College

• College of Micronesia-FSM Campus-Pohnpei

• University of Alaska – Fairbanks

• University of California, Riverside

• University of Delaware

• University of Guam

• University of Massachusetts

• University of the District of Columbia

• University of the Virgin Islands

• University of Vermont

• University of California, Davis (VM data entered by FAEIS staff)

Online System Participants Compared to

1999 Paper Student Survey Participants

• 301 institutions in the FAEIS online system• 157 of those institutions have never reported • Gain of 47 institutions that have reported online but

not in 1999• Loss of 16 institutions that reported in 1999 but have

not reported online

More Institutions Reporting Online in '04 than Via Paper in '99

9591

110115

0

20

40

60

80

100

120

140

1999 2002 2003 2004Year

Nu

mb

er o

f In

stit

uti

on

s

Faculty Surveys:

Data Summaries &

Participation by Institutions

More Institutions Reporting Each Year

80

110

131

0

20

40

60

80

100

120

140

No

. of

Inst

itu

tio

ns

Rep

ort

ing

2002 2003 2004

Year

More Faculty Surveys Completed Each Year

5591

8424

9162

0 2,000 4,000 6,000 8,000 10,000

2002

2003

2004

Yea

r

Total Number of Faculty

Report from the Help Desk

Peak Occurs When Data Are Due

0

200

400

600

800

1000

1200

1400

1600

Oct-05 Nov-05 Dec-05 Jan-05 Feb-05 Mar-05 Apr-05 May-05

Month

Nu

mb

er

of

Se

ss

ion

s

Help Desk Activity for 2003/2004 Data Entry

• 502 Total Help Incidents

• 279 Different Administrators Assisted

• 140 Institution Contacted the Helpdesk

Note: One hundred twenty-seven (127) new users added since Oct. 1, 2004

Top Ten Help Categories

21

21

23

26

28

33

43

55

75

106

0 20 40 60 80 100 120

Do your need help?

Plan to Report this Year

Done?

Extension Requested

User Data Errors

Faculty Survey Question

User Change

Coordinator Change

Login ID or Password

User or Survey Management

Frequency

FAEIS Help Desk2003/2004 Data Entry

Future Dates

• July 15, 2005 – Virginia Tech to submit proposal for extended funding.

• August 1, 2005 – Evaluation of FAEIS completed and report published.

• October 1, 2005 – Data entry opens for 2004/2005.