A.G.M

West Lothian voluntary group

1 March 2014

AGENDA

• Treasurer’s Report• Chair’s Report• Election of Committee• The Year Ahead• Report on Diabetes UK Family Weekend• Lunch!

TREASURER’S REPORT

RECEIPTS – 1. Group Activities

• Group meetings • Phoenix Cards • Coffee Morning/

Xmas Fairs

• Total

20122013

£360.39£462.33

687.13 -

£1234.24 -

£2281.72£462.33

Receipts 2a - Donations

2012

Collection cans - £247.86

Coin box - £6

Sponsored run - £247.70

Phoenix donation - £100

TOTAL - £601.56

2013

Collection Cans – £339.30

Piggy Banks - £147.09

Parachute Jump - £150

Silver Wedding - £500

Ruby Wedding - £500*

Funeral donation - £10

Xmas Quiz -£25

Blackburn Talk - £20

TOTAL - £1691.39

Receipts 2b – Donations (grants)

2012

West Lothian Council

Robertson Trust

Bausch & Lomb

TOTAL

20122013

£700£500

£750 -

£300 -

£1750£500

Receipts 2 Summary

Donations

Grants

Total

2012 2013

£601.56£1691.39

£1750 £500

£2351.56 £2191.39

Receipts 4 – Diabetes UK Sales

2012 - £0

2013 - £189.99

Polo shirts/ Rain jackets - £150

Diabetes equipment - £26.99

Diabetes branded goods - £7.00

Payments – 8 Running Costs

Phoenix Cards

Print/post, stationery etc

AGM

Gifts

DIAT

Meetings

Voluntary Gateway fee

TOTAL

20122013

£453.38 -

£1505.85 £1064

£124.06£164.35

£139.24£94.89

£101.71£333.99

£423.85£651.66

- £20

£2748.09£2328.89

Payments to Diabetes UK 16 & 17 - Donations

Collection cans

Coffee Morning/Xmas fairs

Piggy Banks

Ruby Wedding

Xmas Quiz

TOTAL

TESCO Can Collection

Overall Total

20122013

£237.86£338.96

£1234.30 -

-£147.09 -

£250.00

-£25

£1472.16 £761.05

-£4516.55

£1472.16£5277.60

CHAIR’S REPORT

Aims of West Lothian voluntary group

• Continue to provide support and information to all our members

• Raise awareness of diabetes and how the group can help

• Raise funds for Diabetes UK Scotland and for the local group

Membership 2013

• Start of 2013 - 145

• After Data Protection Exercise

- 108

• End of 2013 - 127

Source of new members

Members GP/DIAT Websites Courier

40%

30%

18%

12%

January

• Evening News – Diabetes Time Bomb – quote from May + Donal’s story

• DIAT table - Howden

Diabetes Information &Advice Table – DIAT (1)

64 DIATs at • St John’s Diabetes

Clinics• GP Surgeries• Flu Clinics • TESCO• Various events

(2012 – 40 DIATs)

DIAT (2)

• GP Surgeries– Bathgate– Howden– Craigshill (new) – Blackburn

– (Strathbrock from 2014 + contacted East Calder)

• Flu Clinics– Craigshill– Winchburgh

DIAT (3)

• More than 300 people given advice and information.

• 17 members volunteer• Star volunteer –

Marylin Boland

Organised

scheme +

42 tables

February

• First Meeting at Inverlamond-

– Grace Bathgate – Who wants to be a Millionaire – Heathy Eating

• DIATs –– St John’s– Bathgate Primary Care

Centre

Attendance at group meetings

• Average Attendance 2013 = 28»(2012 – 26)

• Total no of members attending = 68»(2012 – 60)

Feedback from Group Meetings 2013

72.5%

62%

81%

70% 70%

27%33%

16%

30%23%

0.5%5%

3%7%

Organisation Layout Guest Speaker Information Overall

Excellent GoodFair Poor

Feedback Comments (50 received)

• Excellence of speakers

• Timing of meetings• Different layouts• Microphones• Audience questions• Audience chatter

March (ctd)

• Susan Macfarlane – Your Pharmacy & You.

• DIAT’s– St John’s– Bathgate Primary Care– Edinburgh Patient Seminar– West Lothian Council

Walking Group

May

• James Walker – Conditions related to Diabetes + Newcastle Diet

• £500 donation from Silver Wedding

• Livingston Diabetes UK Roadshow – 13 volunteers

• Polo shirts /rainjackets subsidised for volunteers

• Voluntary Group Review Workshop

• DIAT – St John’s, – Howden

June• Harry Day – Personal Best –

Exercise & Diabetes

• Walk for Diabetes round Linlithgow Loch

• DIAT – St John’s– Craigshill– Bathgate

• Tesco South Queensferry – Step up

July (1)

• Richard Lane – President of Diabetes UK

• Edinburgh Evening News – Val Steward’s story

• Shona – parachute jump• Douglas Taylor joined

committee as treasurer• Improving Diabetes Care

in Scottish Hospitals• DIAT – St John’s

• Howden• TESCO – Bathgate

July (2)

• Jenny Spraggon arrived!

• Kyle and Shona got engaged!

August

• Social Evening

• DIAT –– St John’s – Bathgate– Craigshill

September

• Question Time chaired by Karen Adamson

• Personal Best Survey

• DIAT – St John’s– Howden

October (1)

Depression & Diabetes – Carol Haxton

WISH

October (2) - TESCO

• Tesco – Big Collection– Bathgate, – Linlithgow, Falkirk, – South Queensferry,– Grangemouth

13 members

10 non—members + children

• Total £4516.55

• Tesco Bathgate Halloween – raffle and Tombola

October - DIAT

• West Lothian Council Tenant’s Day

• West Lothian Equality Day

• St John’s• Blackburn• Craigshill• Flu Clinics –

– Winchburgh– Craigshill

November

• Stuart Ritchie – What’s New in Diabetes

• Voluntary Group Review Workshop

• LDRG Patient Seminar• Humming Bird Ball • Awareness Talk to Craigshill

Neighbourhood group• Risk Assessment Training• Family Weekend• Donal

December• Xmas Party

• Volunteer’s Xmas Lunch

• Ruby Wedding donation £500

• DIAT –– St John’s– Bathgate– Craigshill

• May got MBE!

Star Volunteer – Hilda McNeish

• Supports at group meetings

• Raises awareness at DIAT

• Fund raises - raffles, coffee morning etc

COMMITTEE

2013 Committee

• May Millward – Chair• Douglas Taylor – Treasurer• Marylin Boland – Secretary• Ian Millward – Membership Secretary• Val Williamson• Isabel Taylor • Sandie Harley• Shona Murray• Kyle McKinnon

THE YEAR AHEAD

Aims

• Continue to provide support and information to all our members

• Raise awareness of diabetes and how the group can help

• Raise funds for Diabetes UK Scotland and for the local group

Diabetes UK New Group Agreement – from September 2014

• New Name - West Lothian Diabetes UK Group• Training Programmes for groups• Volunteer liaison officer for groups• New Group Agreement • Online Handbook• Improved links to group on Diabetes UK web-site • Maximum £3000 reserves • Must provide six-monthly report on activities• Prior agreement from regional office for

partnerships/contracts• Office holders restricted to six years (from September

2014)

Aim 1 - Continue to provide support and information to all our members

• Monthly meetings • Newsletter• Walking Group• Personal Best fitness proposal • Sponsor Family Care Events

2014 Programme

• 4 February – Exercise and Diabetes• 5 March - TESCO and fund-raising for Diabetes UK, Kirsty Doran, Diabetes UK

National Account Manager for the TESCO partnership in Scotland.• 2 April – Dr James Walker, Diabetes Consultant, St John’s Hospital• 7 May - Professor Roy Taylor, Newcastle University – Research into Low

calorie diets and diabetes• 4 June – Dr James McCallum – a GP’s view of diabetes• 2 July – .TBA• 6 August – Social Evening• 3 September - Diabetes Question Time chaired by Dr Karen Adamson,

Diabetes Consultant, St John’s Hospital• 1 October – Living it Up • 5 November – Complementary Therapies • 3 December - Christmas party

How can you help support our members?

• Help with group meetings –– Put up posters at Inveralmond on night– Reception and badges– Set out and repack leaflets – Raffle tickets – Tea and coffee– Operate powerpoint– Operate microphones

Need to arrive by 6.45 .

Aim 2 - Raise awareness of diabetes

• DIAT• Adopt a Surgery• Risk Assessments• Edinburgh Voluntary Group Seminar - 8 March

2014• LDRG Seminar – November 2014• Provide information packs to DESMOND and

DAFNE• Press releases• Improving Diabetes Care in Scottish Hospitals• Website, Facebook, Twitter

How can you help raise awareness

• Volunteer to help with DIAT• Put up posters• Hand out cards about the group• Talk to family and friends about diabetes and the

group

Aim 3 - Raise funds for Diabetes UK Scotland and local group

• TESCO – Big Can Collection 13 – 15 June 2014• Walk for Diabetes – 7 September 2014• Swim 22 • Race Night?• Piggy Bank collection• Jewellery collection• Apply for appropriate grants for –

– Personal Best programme– Risk assessment equipment– Running costs

How can you help raise funds?

• Contribute raffle prizes• Buy raffle tickets• Volunteer for TESCO and other can collections• Sponsored Activities

Any Questions?