AGM 2017Tuesday 17th April, 2018

Guns Bar | 15 Milton Street | Saltburn-by-the-Sea | Cleveland | TS12 1DH

Agenda

2

Introduction (Chair) 3

LJS Skills Area 4

New Club Kit 5

Membership Report 6

Treasurer Report 7

Racing Activities 8

Events 9

Coaching & Guiding Report 10

Junior Report 11

Adoption of Committee Positions for 2018 12

Minutes of Meeting 13

IntroductionNick Piper - MTBG Chairman

4

LJS Skills Area

In 2018 and beyond there is an opportunity for the club to be involved in developing askills facility at Laurence Jackson School.

Updates:

• School has applied to Section 406 fund for 30K to build skills area

• Club has successfully won £1000 small grant from Klondike fund to purchase timber mtb ramps. Added approx £300 of club money to complete set.

• Plans to hire or purchase a shipping container for storage

5

Club kit

New club kit is currently in development. This is being designed by Mark (Get NoticedBranding) and will be manufactured by Endura. An online shop will be available for anorder window where members can order and pay for their own kit.

Bike Scene will kindly be sponsoring the kit once again, which will allow us to give a15% discount off the cost. Adult enduro jerseys are likely to cost around £39, under 12'sjerseys will be around £30. There is also a women's specific range too, including endurojerseys!

Turnaround for production is currently 7 weeks, so we are hoping to get this up andrunning in the next couple of weeks, ready for summer delivery.

Initial design proof;

MTB

FRONTBACK

MTBG

guisborough.com

Membership Report 2017

6

as at 11/04/2018

2017 2018 +/-

Adults 114 118 +4

Juniors 27 24 -3

Family 7 11 +4

Total 148 153 +5

7

Treasurer Report 2017

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TTrraaiinniinngg:: Coaching CPD & First Aid

GGuuiiddeedd RRiiddeess && CCooaacchhiinngg:: Karen Van-Meerbeek Summer Camp & Dirt School

SSppoonnssoorrsshhiipp && FFuunnddiinngg £1000 Re Klondike Grant/ £250 Redcar & Cleveland BC

TTrraaiill BBuuiillddiinngg && EEqquuiippmmeenntt £100 deposit for ramps (paid from Klondike grant - Balance paid in April)

8

Racing Activities - 2017 season

• North East XC series• Bontrager Twentyfour 12• British Downhill Series• UCI DH World Cups

• Glentress 7• Ardrock Enduro / Marathon• Selkirk Marathon• 10 under the ben

• Juniors;

o Joe Brown;3nd Overall U12 Boys NE XC Series

o Daniel Thompson;1st Overall U10 Boys NE XC Series

o Melody Fife;3 wins and multiple enduro podiums

o Josh Noble;Multiple enduro podiums and wins

o Wes Fife;Multiple enduro podiums, 1st Steel City DH

• Adults;

o Chris Rudd; 14th solo Strathpuffer4th solo 10 Under the Ben

o Alan Robson; 20th solo Strathpuffer3rd solo 10 Under the Ben

o Ian Thompson3rd overall NE XC Series – Grand Vets

o Jason Hynd:2nd overall Bontrager TwentyFour 121st Glentress 7 (7h MTB Race, solo vet)

o Jack Tennyson;;7 x UCI DH World Cup rounds

o MTBG Mixed Team1st Trio Glentress 7

Also worthy of note are the personal goalsreached by individual members who may not havemade the podium – good work!

Results

Another good turnout from MTBG racers this season! Races attended included:

9

Events 2018

Future Plans

• MTB Taster session at East Cleveland Klondike(weather dependent - volunteers needed!)

• Xmas Charity Ride

10

Coaching & Guiding Report 2017

Training

Completed

• 1 Member completed BC L2 MTB Leader Qualification

• 1 Member completed BC L2 Coaching Qualification

• 10 members completed or renewed Outdoorfirst aid qualification

2018 training targets

• 3 x MTB Leaders • 1 x L2 Coach• 1 x MTB Coach• Need more female leaders• Need more candidates for coachingand leading

Projected trained volunteers available for2018 season

• 8 x active L2 MTB Leaders (+ 8 more we have trained who have indicated they are currently unable to volunteer regularly)

• 1 x Trained Leaders but not yet qualified• 2 x Active MTB coaches + In training• 1 x L2 Cycling coach

Guided rides & Coaching deliveredin 2017

Adults

• 4 Adult coaching sessions• 2 Adult coaching days• 4 Ladies rides

Future plans for 2018

Adults

• Ladies rides?• 2 x Core Skills coaching days – one

‘Beginners’ and one ‘Stage 2’• Xmas charity ride

Always looking for more volunteers –opportunities for club members to train asLeaders / Coaches.

11

Junior Report 2017

• 2017 was 5th year of junior section, original group now moving on to bigger and better things! Wes Fife sponsored by Cotic, Josh Noble by BikeScene

• Joel Brown and Jack Tennyson interested in getting involved in coaching and leading• Great year although variable attendance on some rides• Series of Summer School sessions for riders aged 3-10 was great success again

Activities delivered in 2017

• 12 x Thurs night rides• 11 x Saturday rides• 4 x Kids Summer School days (148 / 160 spaces taken)• Juniors advanced coaching with DirtSchool for the ‘Gravity Squad’• Junior video + photo session

Future plans for 2018

• Continue regular junior programme• Continue summer school - Velo Coaching, partial funding from R&C aBC• Recruit intake of new riders for 2017• Move summer rides to Thurs evenings• Sunday morning rides from Sept• Juniors video part 2

Summer holiday sessions for children aged 2-9 years...with an emphasis on taking part and having FUN whilst learning some new bike skills!

Wednesdays throughout August2nd, 9th, 16th & 23rd

Every child gets aFREE MTB Guisboroughdrinks bottle andsticker!

Adoption of Committeefor 2018

13

Minutes of Meeting

Attendee'sNick Piper – ChairmanDan Pattinson – SecretaryLois Fife – TreasurerKate Woodall – Welfare OfficerMark BlandAndy TennysonJohn FifeSteve BrownNigel WatsonChris BrownTom DownieChris ColabellaJacob RuddChris RuddPhil DolphinAndrew Samanjoul (British Cycling)Lorna Bennett (British Cycling)

Introduction By Nick Piper (Chairman)Introductions around the room

LJS Skills AreaNick spoke about new skills ramps purchased bythe club, with funding from the Klondike race. Hediscussed then need for somewhere to store theramps, as they need to be kept dry. A vote to hireor purchase a container was passed with all infavour.

Chris Rudd said he possibly had a contact for acontainer, as did Andrew Samanjoul.

Lois Fife asked about insurance, to covervandalism or theft. This needs to be investigatedfurther.

Club KitDan Pattinson introduced new design for theclub kit. Designed by Mark Bland, and to beproduced by Endura. See report for further info.

MembershipDan Pattinson went over current membershipfigures (see report). Nick suggested we need toget more of our junior rider signed up as clubmembers. It was also suggested to usemembership cards as rider information cards, tohelp breed a membership culture.

Treasurers ReportLois Fife went through current figures (seereport) .Tom Downie asked why we have somuch capital in bank, could we not use it. Loisexplained that some is due to come out to payfor the new skills ramps, but also we need somein reserve for training new and ongoingleaders/coaches.

RacingNick shared the previous seasons successes,and congratulated everyone who had beeninvolved (see report).

EventsNick covered the planned events for the year.(see report)

(continued...)

14

Minutes of Meeting

Coaching & GuidingNick went over what the club delivered in 2017,and plans for 2018. (see report)

For adult riders it was agreed that we needed tocontinue the ladies coaching in particular. It was suggested that we should look intoalternative booking systems, as last year somerides were fully booked, but on the day noteveryone arrived.

The cost of coaching was also discussed. It wasfelt that often we we pricing ourselves to cheap,and riders from out of the area were becomingmembers, and paying for the coaching. This wasstill cheaper than coaching offered elsewhere.

For the summer skills sessions the club will beusing Mark Grange this year, as Karen is notavailable.

A BMX coaching session was suggested, as askills builder for junior riders. To be looked into.

Adoption Of Committee PositionsChair – Nick nominated by Dan, 2nd by Lois, all infavourTreasurer – Lois nominated by Nick, 2nd by Kate,all in favourSecretary – Dan nominated by Nick, 2nd by Mark,all in favourWelfare Officer – Kate nominated by Dan, 2nd byJohn, all in favour

Other ItemsChris Rudd and Tom Downie interested incoming along to committee meetings to havesome input. Nick welcomed idea, and goingforward any committee meetings to becommunicated to members, should they wish toattend. Meeting notes should also be madeavailable so members can see what ishappening, and again have input where desired.A junior representative should also be appointedto attend meetings, along with a supportingadult. The actual role to be investigated andworked up, then offered to interested parties.

Andrew Samanjoul pointed out that there is ayoung volunteers award running in October 18,for juniors looking to progress volunteering skills.

The old MTB Guisborough Ning social site wasfinally discussed. The site gets very little usenow, as more and more people are usingFacebook. Therefore a vote was passed with allin favour to close the site. Mark said it was theright thing to do, but noted that it was a sad timeas essentially the club was born from the Ningsocial site. RIP.