agilewords document collaboration - get it done

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Documentation Review: Get It Done! 1.About Today’s Session 2.“Tops and Flops” Game 3.“Version Madness” Game 4.“Open vs. Structure Collaboration” Game 5.Take-Away and Demo: The TPS Reports Case

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Document collaboration presentation. Find out how to be more efficient when collaboratively reviewing documents. Make document collaboration a painless process.

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Page 1: Agilewords Document Collaboration - Get It Done

Documentation Review: Get It Done!

1.About Today’s Session2.“Tops and Flops” Game

3.“Version Madness” Game4.“Open vs. Structure Collaboration” Game

5.Take-Away and Demo: The TPS Reports Case

Page 2: Agilewords Document Collaboration - Get It Done

Today’s session is about:

What are we talking about today?

Technical documentation review

Optimal collaboration

Why is it important? Agilewords research shows optimal collaboration leads to better documentation review:

Qualitatively: Less frustrations, better review

Quantitatively: Docs get reviewed 50% faster

What are our objectives today?Share experiences and learn about the way we collaborate

Experience collaboration best practices

Have fun !

Page 3: Agilewords Document Collaboration - Get It Done

1.About Today’s Session

2.“Tops and Flops” Game3.“Version Madness” Game4.“Open vs. Structured Collaboration” Game5.Take-Away and Demo: The TPS Reports Case

Documentation Review: Get It Done!

Page 4: Agilewords Document Collaboration - Get It Done

Share your reviewing success story:Why is it your favorite? How did you communicate with people? Who coordinated feedback? How?

Share your worst time waster during review:

I have to chase people around for feedback via emailI get feedback in many different forms and formatsI spend too much time keeping track of all the versions circulating

Page 6: Agilewords Document Collaboration - Get It Done

1.About Today’s Session2.“Tops and Flops” Game

3.“Version Madness” Game4.“Open vs. Structured Collaboration” Game5.Take-Away and Demo: The TPS Reports Case

Documentation Review: Get It Done!

Page 7: Agilewords Document Collaboration - Get It Done

Part 1: Writers gives reviewers their own version

Dear Writer, you have two minutes to distribute this document to the reviewers and Subject Matter Experts of your group, and collect their feedback.

Part 2: Writers share a central version

Dear Writer, you have two minutes to have your team review this document.

Page 9: Agilewords Document Collaboration - Get It Done

1.About Today’s Session2.“Tops and Flops” Game3.“Version Madness” Game

4.“Open vs. Structured Collaboration” Game5.Take-Away and Demo: The TPS Reports Case

Documentation Review: Get It Done!

Page 10: Agilewords Document Collaboration - Get It Done

Part I: Open collaboration a-la-wiki

Dear documentation team and stakeholders, here is a document, feel free to take one, edit and comment, and have it reviewed in two minutes.

Part II: Structured collaboration workflow

Dear Manager, please mobilize your writers and reviewers and have this document reviewed in two minutes.

Page 12: Agilewords Document Collaboration - Get It Done

1.About Today’s Session2.“Tops and Flops” Game3.“Version Madness” Game4.“Open vs. Structured Collaboration” Game

5.Take-Away and Demo: The TPS Reports Case

Documentation Review: Get It Done!

Page 13: Agilewords Document Collaboration - Get It Done

Tops and Flops

Doc review is at its best when the team is engaged

Effective doc review can only be achieved with the right tools

Doc review requires a clear process

Open vs. Structured Collaboration

Reviewing docs requires a structured workflow and defined roles

Open collaboration works better for crowd sourcing than project mgt

Version Madness

Collaboration fails when people work on separate medium

Reviewing time is reduced by working on a central document

Page 14: Agilewords Document Collaboration - Get It Done

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