Agenda

Welcome & Introductions Coach Hartzell

• Coaching Staff

• Philosophy & Expectations

• Fall Season & Schedule

• Overview of Spring Season

High School Program Information • Equipment Requirements

• Uniforms

• Travel

• Volunteers

• HS Program Costs

Club Information Organization Priorities & Policies Communications

Financials • Club Budget

Safety Q & A

Kyle Hartzell

Varsity Head CoachPlano West Lacrosse Club

Coaching Staff

• Varsity• Kyle Hartzell• Terry Kimener

• Junior Varsity• Adam Schneider• Terry Kimener

Coaching Philosophy

• Students First, Players SecondIf you don’t perform in the classroom, you can’t perform on the field. Goal: 3.0 GPA

Attendance is Expected!24 hour notice before any scheduled practice/meeting. Must be a valid excuse. (doctor’s note, emergencies) Player must notify Coach directly.

Practices & WorkoutsShow up 10-15 minutes before start time ready to go. Want to get better!

Together + Commitment Only way to be successful is working together as a team inside and outside of practice.

Be committed to the team and the schedule that is put forth.

• Hard work & Dedication Show up everyday ready to go to work. Out work your opponent and the guy next to you. HARD WORK PAYS OFF!!

Expectations• Goals for All PWLC High School Players:

• Improve Each Week – Physically, Mentally & as a Player

• Come to practice everyday with the right mindset and attitude.

• Developing & Increasing Lacrosse IQ

• Team Building

• Physical Preparation (Strength & Conditioning)

• Compete & Win • Tournaments, Scrimmages, District, Non-District & New Public School

Conference Games, Playoffs. Every time on the field.

• Improve over last year

• Preparing for Spring Schedule:• Spring Rosters – Announced October 3

• Varsity: 16-18 Games

• JV: 14-16 Games

• Results:• Continual Development of new & existing veteran players

• Bigger, Faster, Stronger

Fall Schedule

• Practices:

Wednesdays – 7:15-8:45 pm at Jack Carter Park

Thursdays – 7:15-8:45 pm at Jack Carter Park

• Workouts: Will Begin 9/28

Mondays– 7:30-8:45 pm @ TRYM FIT

Saturdays – 12:00-1:30 pm @ TRYM FIT

• Scrimmages: Varsity and JV

November 1 - Frisco “Round Robin”

November 5 - Flower Mound

Fall Dates• Sept 16th - 1st Practice

• Week of October 5th – PWSH Homecoming Week

• October 7 – Plano West HoCo parade

• October 12th – PISD Student holiday

• October 24th & 25th – Maitland Tournament *

• November 1st - Daylight Savings Ends

• November 1st – Round Robin Play Day at Frisco

• November 5 – Flower Mound Scrimmages @ Jack Carter Park

• November 14-15 – Cowboy Cup Tournament @ Russell Creek Park

• November 21 & 22 - Lone Star Shootout Tournament in Lewisville

• PISD Fall/Thanksgiving Break - November 23-27

• Nov. 28th – Annual High School Varsity vs PWLC Alumni Game

• Week of Dec 14th - Exams

* Not confirmed

Spring Dates

• OCPE forms due – January 15, 2016

• First Game – 2/14 vs Kingwood (Varsity)

• Begin District Games – 2/19 vs Coppell

• March 5th-6th Spring Break Trip to Austin

• March 7-11th PISD Spring Break

• Plano vs. Plano West - 4/8 @ Clark

• Final THSLL Game of Season - 4/21 vs Allen

• THSLL Playoffs – end of April – mid-May

• Public School League playoffs

• District Games

• St Marks

• Highland Park

• Jesuit

• ESD

• Coppell

• Allen

• Southlake

• Flower Mound

• Keller

Non-District Games

• Plano

• Colleyville

Other Games

• Spring Break trip

2016 Spring Game Schedule• 2/14 vs Kingwood 12pm (Varsity Only)• 2/19 vs Coppell @ Home • 2/23 vs ESD @ Home• 2/27 vs Round Rock @ home (Varsity only)• 3/1 vs Jesuit @ Home• 3/5 vs TBA in Austin area• 3/6 vs TBA in Austin area• 3/16 vs St. Marks AWAY• 3/24 vs Flower Mound @ Home• 4/2 vs Southlake AWAY• 4/5 Indianapolis Cathedral (Varsity only)• 4/8 vs Plano @ Home• 4/21 vs Allen AWAY• TBA: HP, COLLEYVILLE and KELLER

High School Program

Information

Equipment Requirements

• Equipment• Team Helmet: CPX-R preferred, Pro7 - Matte Grey and Royal blue chin

• Gloves - Plano West Colors - Royal Blue and White, Royal Blue and Black

• Pads: Shoulder, Elbow and a Cup! No Cup, No Play!

• Mouth Guards (and 3 spares), No mouth guard, No Play!

• Uniform, Shooting Shirts

• Socks and Cleats – white

• Bag

• Sticks• 2010 NCAA compliant – Varsity requires 2, JV highly recommend 2

Uniform Fall “uniform” is reversible practice jersey & solid black

athletic shorts

Game jerseys issued for the spring season are owned by club • Distributed in Spring and returned at end of season

• Replacement cost - $55.00

All players will receive a reversible practice jersey, 2 new shooting shirts, helmet stickers if needed, 2 pair of game shorts

Jersey Number will match on all items.

PWLC team t-shirt

HS Program Costs

Goals:

Keep registration costs flat from 2014-15

Supplement with Fundraising to cover shortages

Bundle costs to avoid ‘one-off’ billing throughout year

Annual registration fee of $2000 Payable in 8 monthly installments of $250

$750 for fall only $1250 for spring only

Travel Info

• Travel Expenses are included in registration fees• Austin Trip – first weekend of Spring Break• Club covers:

• Transportation – bus & van rentals• Hotel Accommodations• Meals• Team activity

• Travel will be limited to 1 trip per year that does not require air travel.

• Opportunities may arise for out-of-town play and will be handled as optional out-of-pocket travel.

Volunteers

Game Day Jobs Game Day Jobs:

• Site Admin on Parent’s side• Field Setup and Cleanup• Score Book Keeper at Table• Penalty Clock at Table• Score Board in Booth• Gate Attendants• Concessions• Stat Takers• Announcer

How are these roles filled:• Sign Up Genius– usually one sign up sheet per home game. This website

allows you to see roles for each position, dates and times for each position listed, and if the position is filled or open. You are welcome to volunteer for a position for the whole season!

Other Opportunities to Help: High School Committees• Special Events

• Banquet

• Senior Recognition/Senior Night

• Team Photographer(s)

• Spirit & Team Building• Homecoming Parade

• Off campus Lunch hosts

• Community Service

• Clinics

• Big Brother/Little Brother

• Team Building Events

• Spirit Signs

Other Opportunities to Help: Club-Wide Committees

• Fundraising

• Corporate Sponsorships

• Black & Blue Bash

• Golf and Tennis Tournament

• Recruitment/Retention

• Growing the sport at youth and high school levels

• Communication

• Website

• Social Media

• Public Relations/Marketing

Club Information

PWLC Board Members

President

Vice President

Treasurer

Secretary

HS Director

HS Coordinator

Parliamentarian

Youth Director

Youth Coordinator

Fundraising Director

Patti Gunnels

Shannon Scherr

Ray Kembel

Janet Martin

Kim Brown

Greg Wassberg

Peter Pearce

Bill Rolley

Laura Sweeney

Randa O’Connor

Board Priorities Growth & Recruitment to “Grow the Game” and

Club Player Safety Player & Coach Technical/Skill Development Coaches – recruiting, training, placement and

retention Fields – short-term access and long-range planning Improved, Consistent and Timely Communication Fundraising

P&P Overview

Grievance and Disciplinary Policy Code of Conduct Policies Substance Abuse Policy Hazing Policy Concussion Policy Consent to Treat Form

Marketing & Communications

Recruitment & Marketing

• Focus on long term sustainability of the program through growth• Increase youth enrollment, especially at K-4• Expand reach across more elementary schools

• Player retention at all levels• Build skill and love of game at youth• Feed high school program

Exposure/Visibility• Yard signs – one in every yard• Car window stickers – one in every car• Designated Spirit Days – wear PWLC gear on designated day each

week – both youth and high school players

Communication

• Website• Primary communication and information tool for club

Texts and Email • Used for reminders and last minute changes• Coach to player, Program to parent• One Way Texts!

Social Media• Like us on Facebook• Follow us on Twitter

What if I am not getting texts or emails• Update your online profile/account preferences• Contact the director or coordinator for help

Website

• On-Line Registration• Payments – Please keep credit card information current

• Info on Coaches, Board, Committees & Players

• Team administration• Upcoming Events (w/ links to Maps)

• Calendars

• Messaging

• File downloads – Secure• P&P’s / Waivers

• Fundraising Flyers / Forms

• Corporate Sponsor Recognition

Financials

How Registration Fees are used?

Coaching Staff Coaches 450+ hours, practice plans, film study and game plan Strength & Conditioning including gym access

Team Supplies and Fields Lights, Goals, Balls, City & PISD Fees

Tournaments Entry Fees

Game Day Trainer, Officials, Concessions, THSLL & Public School League fees,

Video Overhead

Website, Insurance, Admin Supplies, Accountant, Tax Preparation Banquet

Venue, Player meals, Awards, Video, Supplies

2015-16 Budget Allocation by Category

Income $254,580 Expenses $254,297

Fundraising

Corporate Sponsorships Black & Blue Bash Auction and Social

• Families and teams support event by:

• Providing silent auction items

• Selling tickets to family and friends

• Attending event

• Volunteering

Golf & Tennis Tournament – new in 2015 New for 2015-16

• Spirit Nights – FC Dallas, restaurant nights

Upcoming Club Events

• Beginner’s Clinic – Saturday, Sept. 12th 10 am Renner

• Impact testing – Saturday, Sept. 12th 9 am to 1 pm

• Sign-up via Website or Sign Up Genius

• Youth Fall Season starts Sunday, Sept. 13th

• PWLC-hosted youth play day Sunday, Sept. 20th

• October 7 – Plano West Homecoming Parade

• Community Service Opportunity

• Little Bro/Big Bro teaming

• Father/Son outing

Safety&

Concussions

AED• All HS Coaches Are Trained & certified - CPR & AED • Every Youth Team has an AED• Training is open to any Parent

Concussion ImPACT Test • Program is committed to providing Pre Concussion Screening• Every player over 11 years old must be screened • Tested every 2 years from date of baseline screening• Group testing to be scheduled ASAP. If conflict, appointments

can be made directly with provider

Game Day Trainers

Safety, AED &Concussion Testing

Q & A

Frequently Asked QuestionsQ) OCPE – Off Campus PE? SPRING semester only

A) Contact High School Director

Q) In an area headed up by a committee?A) Contact Committee Chair

Q) playing time for my son, A) Have your son talk to his coach.

Q) How do I volunteerA) Contact HS Director or HS Coordinator

Q) Understanding a game day position role?A) Contact Game Day Coordinator.

Q) General questions?A) Contact High School Director.

Q) Where I find contact information?A) Check the website for email and phone.