agenda - tuesday, november 10, 2015 · michael bolton, pace's deputy executive director for...

KANE COUNTY

COUNTY BOARD

TUESDAY, NOVEMBER 10, 2015

County Board Room Minutes 9:45 AM

Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134

Kane County

1. CALL TO ORDER

The Adjourned Meeting of the Kane County Board was held at the Kane County GovernmentCenter, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134 on November 10, 2015.

Chairman Lauzen called the meeting to order at 10:13 AM.

2. ROLL CALL

Attendee Name Title Status Arrived

Deborah Allan Board Member Present

Margaret Auger Board Member Present

Theresa Barreiro Board Member Present

Cristina Castro Board Member Present

Brian Dahl Board Member Absent

Mark Davoust Board Member Absent

Drew Frasz Vice Chair Present

Rebecca Gillam Board Member Present

Joseph Haimann Board Member Present

John Hoscheit Board Member Present

Don Ishmael Board Member Present

Michael Kenyon Board Member Present

Kurt R. Kojzarek Board Member Present

Bill Lenert Board Member Present

Philip Lewis Board Member Present

John Martin Board Member Present

Myrna Molina Board Member Present

Brian Pollock Board Member Present

Douglas Scheflow Board Member Present

Monica Silva Board Member Present

Thomas Smith Board Member Present

Susan Starrett Board Member Present

Maria Vazquez Board Member Present

Barbara Wojnicki Board Member Present

Christopher J Lauzen Chairman Present

Present: Chairman Chris Lauzen; County Clerk Cunningham; Finance Dir. Onzick & staff; Exec. Dir. Building Mgmt. Biggs; KDOT Dir. Schoedel & Dpty. Rickert; Public Health Exec. Dir. Jeffers; Auditor Hunt; Develop. Dir. VanKerkhoff; Zoning staff Berkhout; Treasurer Rickert; Chief Judge Brawka, Chief Judge Elect Clancy-Boles; Court Srvcs. staff Aust, Hill, Naughton; Water Resources Dir. K. Anderson; Sheriff Kramer & Sgt. Tindall; Coroner Russell; County Bd. Atty. Patrick Kinnally; IT staff Peters; County Bd. staff McGrath & Nagle; Minister Mike Ragan with First Christian Church; Recording Secretary Celeste Weilandt, press and public.

Minutes County Board November 10, 2015

Kane County

3. PLEDGE OF ALLEGIANCE & PRAYER

Sheriff's Sgt. Kevin Tindall and daughters Avery and Ashley led the meeting with the Pledge ofAllegiance. Minister Mike Ragan from First Christian Church in Aurora, said the prayer.

4. APPROVAL OF MINUTES: October 13, 2015

A. Approve October 13, 2015 Minutes

RESULT: APPROVED BY VOICE VOTE [21 TO 0]

MOVER: Susan Starrett, Board Member

SECONDER: Cristina Castro, Board Member

AYES: Deborah Allan, Margaret Auger, Theresa Barreiro, Cristina Castro, Drew Frasz,

Rebecca Gillam, Joseph Haimann, John Hoscheit, Don Ishmael, Kurt R. Kojzarek, Bill

Lenert, Philip Lewis, John Martin, Myrna Molina, Brian Pollock, Douglas Scheflow,

Monica Silva, Thomas Smith, Susan Starrett, Maria Vazquez, Barbara Wojnicki

ABSENT: Brian Dahl, Mark Davoust

AWAY: Michael Kenyon

5. NEW AND UNFINISHED BUSINESS

A. PRESENTATIONS/DISCUSSION

Certificate of Achievement for Excellence in Financial Reporting (Rita Cruse, IL Govt. Finance Officers Assoc.)

The chairman invited executive board president Rita Cruse from the Illinois Government Finance Officers Association, to the podium. Ms. Cruse presented Kane County Finance Director Joseph Onzick and Finance Committee Chairman John Hoscheit with a Certificate of Achievement for Excellence in Financial Reporting.

Probation Victim's Services Fund Awards (Chief Judge Brawka)

Chief Judge Judy Brawka invited the board to attend the Diagnostic Center's open house today from 11:30 a.m. to 1:30 p.m. at its new location in the Circuit Clerk's building on Randall Road. Accolades went to the chairman, board member Wojnicki, State's Atty. McMahon, Clerk Cunningham, Circuit Clerk Hartwell, Public Health Exec. Dir. Jeffers and Exec. Dir. Don Biggs for making the relocation a reality and for accommodating the relocation.

Chief Judge Elect Susan Clancy-Boles was welcomed will be assuming the role of chief judge for the 16th Circuit on December 7, 2015. Chief Judge Brawka thanked the board for the courtesy and opportunity to serve Kane County and the County Board.

Lastly, Chief Judge Brawka, along with Judicial Public Safety Committee Chairwoman Castro presented Probation Victim's Services Fund Awards to the following recipients: Association for Individual Development, Aunt Martha's Youth Services, Community Crisis Center, Ecker Center for Mental Health, Hesed House, Lazarus House, and Mutual Ground. Per Judge Brawka, according to state statute a certain portion of probation fees is used towards the funding for victims of crime, poverty, and mental illness. This year, the above-listed public service agencies provided assistance to Kane County victims.


Kane County

2016 Budget Presentations

1. Pace (J. Schielke)

Michael Bolton, PACE's deputy executive director for strategic services, presented to the board the FY2016 balanced budget and updated members with the agency's latest developments relating to bus routes, fare changes, and the effect of the state grants on the agency's programs.

2. Metra (M. Barbosa)

Judge Manny Barbosa presented the FY2016 budget for Metra and proceeded to update the board with the agency's latest developments relating to rail service, routes and ridership.

3. RTA (D. DeWitte, L. Redden, B. Reyna-Hickey)

Mr. Don DeWitt, along with Ms. LeAnn Redden and Ms. Reyna-Hickey presented their portions of the RTA's FY2016 budget commenting on the effects of the state's budget impasse on the agency, but also providing the latest developments occurring around the region.

Chairman's Short Program

Member Kojzarek reported that he, Mr. Kenyon, some local business owners, and the City of Elgin held a discussion about the possibility of investing in Elgin's Festival Park to construct a permanent band shell facility which would allow an estimated $18,000,000 in economic output, 113 new jobs during construction, provide 54 jobs annually, and add about $3.8M annually of economic input thereafter. Details followed.

B. SPEAKERS (Agenda Items)

Mr. Ken Shepro, resident of Wayne, Illinois, asked the board to delete paragraph No. 8 from Resolution 15-325 as the paragraph basically hands over, in the name of delegation, the board's authority as board members. He explained the board was giving up its power to the auditor with very little direction and the fact that many of the county's bills fell within the $30,000 limit. He questioned how the auditor would determine what was appropriate for payment and how the auditor would determine what bills violated a provision of law. He pointed out the auditor ignored a recent written opinion from the state's attorney conveying to the auditor that he is legally obligated to pay the bills.

On another matter regarding recent news articles about of self-promotion and use of taxpayer money for promoting office-holders, Mr. Shepro stated the county's newsletter -- Kane County Connects -- was basically a government-run newspaper which promotes the activities and agenda of the chairman and it was not an appropriate use of taxpayer funds even though it came out of the riverboat fund, which was also taxpayer funded.

C. ZONING PETITIONS

PETITION NO. 4366: Petitioner First American Bank Trust #1-14-111

Mr. Frasz stated this petition was in his district. He met twice with the petitioner, Mr. Vajgert on-site and attended the Elburn village board meeting, which endorsed the petition. He supported the petition.

RESULT: ADOPTED BY ROLL CALL VOTE [21 TO 0]


Kane County

MOVER: Kurt R. Kojzarek, Board Member

SECONDER: Drew Frasz, Vice Chair


Rebecca Gillam, Joseph Haimann, John Hoscheit, Don Ishmael, Michael Kenyon,

Kurt R. Kojzarek, Bill Lenert, Philip Lewis, John Martin, Myrna Molina, Brian Pollock,



AWAY: Douglas Scheflow

D. Fiscal Year 2016 Budget Ordinance & Resolutions

Res. #15 - 304 Adopting a Tax Levy for the Cheval DeSelle Special Billing Area


MOVER: John Hoscheit, Board Member








Res. #15 - 305 Adopting a Tax Levy for the County Bridge Fund



SECONDER: Joseph Haimann, Board Member








Kane County

Res. #15 - 306 Adopting a Tax Levy for the Kane County Health Fund



SECONDER: Susan Starrett, Board Member







Res. #15 - 307 Adopting a Tax Levy for the County Highway Matching Fund

(Scheflow returns.)

RESULT: ADOPTED BY ROLL CALL VOTE [UNANIMOUS]






Douglas Scheflow, Monica Silva, Thomas Smith, Susan Starrett, Maria Vazquez,

Barbara Wojnicki


Res. #15 - 308 Adopting a Tax Levy for the County Highway Fund



SECONDER: Rebecca Gillam, Board Member





Barbara Wojnicki



Kane County

Res. #15 - 309 Adopting a Tax Levy for the Crane Road Estates Special Billing Area



SECONDER: Kurt R. Kojzarek, Board Member





Barbara Wojnicki


Res. #15 - 310 Adopting a Tax Levy for the Exposition View Special Billing Area



SECONDER: Theresa Barreiro, Board Member





Barbara Wojnicki


Res. #15 - 311 Adopting a Tax Levy for the General Fund








Barbara Wojnicki



Kane County

Res. #15 - 312 Adopting a Tax Levy for the Illinois Municipal Retirement Fund








Barbara Wojnicki


Res. #15 - 313 Adopting a Tax Levy for the Insurance Liability Fund








Barbara Wojnicki


Res. #15 - 314 Adopting a Tax Levy for the Middle Creek Special Billing Area








Barbara Wojnicki



Kane County

Res. #15 - 315 Adopting a Tax Levy for the Mill Creek Special Service Area








Barbara Wojnicki


Res. #15 - 316 Adopting a Tax Levy for the Ogden Gardens Special Billing Area



SECONDER: Monica Silva, Board Member





Barbara Wojnicki


Res. #15 - 317 Adopting a Tax Levy for the Pasadena Drive Special Billing Area








Barbara Wojnicki


Res. #15 - 318 Adopting a Tax Levy for the Plank Road Estates Special Billing Area



SECONDER: Thomas Smith, Board Member





Barbara Wojnicki


Kane County


Res. #15 - 319 Adopting a Tax Levy for the Shirewood Farm Special Service Area








Barbara Wojnicki


Res. #15 - 320 Adopting a Tax Levy for the Social Security Fund








Barbara Wojnicki


Res. #15 - 321 Adopting a Tax Levy for the Sunvale Special Billing Area








Barbara Wojnicki



Kane County

Res. #15 - 322 Adopting a Tax Levy for the Tamara Dittman Special Billing Area








Barbara Wojnicki


Res. #15 - 323 Adopting a Tax Levy for the Veteran's Commission Fund



SECONDER: Thomas Smith, Board Member





Barbara Wojnicki


Res. #15 - 324 Adopting a Tax Levy for the Wildwood West Special Billing Area








Barbara Wojnicki



Kane County

Ord. #15 - 325 Adopting the Fiscal Year 2016 Annual Appropriations




AYES: Deborah Allan, Theresa Barreiro, Cristina Castro, Drew Frasz, Rebecca Gillam,

Joseph Haimann, John Hoscheit, Don Ishmael, Michael Kenyon, Kurt R. Kojzarek,

Bill Lenert, Philip Lewis, John Martin, Myrna Molina, Brian Pollock, Douglas

Scheflow, Monica Silva, Thomas Smith, Susan Starrett, Maria Vazquez, Barbara

Wojnicki

NAYS: Margaret Auger


23. Motion Amending Ordinance #15-325

Member Wojnicki shared her concerns about paragraph 8 and asked to send para-

graph 8 back to the Finance Committee, stating the paragraph took some of the internal

control away from some of the elected officials. She preferred better clarification.

Administratively, Member Lewis supported the removal of paragraph 8 since he believed

items, such as the one being discussed, have board approval on their own. Members

Kojzarek and Pollock explained their understanding of the process with Mr. Pollock

pointing out last year's ordinance was passed unanimously. Mr. Hoscheit also confirmed

that the same process was followed annually, but could be subject to change in

subsequent years if the board decided to change its policy.

Motion by Wojnicki, seconded by Lewis to amend Resolution 15-325 by deleting

paragraph 8 and returning the paragraph to the Finance Committee for further

clarification. Roll call on the amendment followed:

RESULT: FAILED BY ROLL CALL [3 TO 19]

MOVER: Barbara Wojnicki, Board Member

SECONDER: Philip Lewis, Board Member

AYES: Margaret Auger, Philip Lewis, Barbara Wojnicki

NAYS: Deborah Allan, Theresa Barreiro, Cristina Castro, Drew Frasz, Rebecca Gillam,

Joseph Haimann, John Hoscheit, Don Ishmael, Michael Kenyon, Kurt R. Kojzarek,

Bill Lenert, John Martin, Myrna Molina, Brian Pollock, Douglas Scheflow, Monica

Silva, Thomas Smith, Susan Starrett, Maria Vazquez


(Hoscheit leaves @ 11:25 p.m.)


Kane County

E. RESOLUTIONS/ORDINANCES

--------------------------------------------------- CONSENT AGENDA ----------------------------------------------

The chairman asked if there were any items to be pulled off the Consent Agenda to be considered separately. Resolution No. 15-332 was removed by member Barreiro. The Consent Agenda (#15-326 through #15-362, with the exception of Resolution #15-332) was adopted.

RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]

MOVER: John Martin, Board Member

SECONDER: Don Ishmael, Board Member


Rebecca Gillam, Joseph Haimann, Don Ishmael, Michael Kenyon, Kurt R. Kojzarek,

Bill Lenert, Philip Lewis, John Martin, Myrna Molina, Brian Pollock, Douglas

Scheflow, Monica Silva, Thomas Smith, Susan Starrett, Maria Vazquez, Barbara

Wojnicki

ABSENT: Brian Dahl, Mark Davoust, John Hoscheit

Res. #15 - 326 Amending Resolution No.15-236 Authorizing the Purchase of CISCO Hardware, Software and Maintenance to Support Kane County Infrastructure and Phone System

Res. #15 - 327 Authorizing the Purchase of Juniper Hardware and Support

Res. #15 - 328 Authorizing an Agreement with the City of Aurora for Lease of Dark Fiber

Res. #15 - 329 Approving the Purchase of Additional Tegile Storage Hardware and Maintenance

Res. #15 - 330 Authorizing Land Cash Intergovernmental Agreement with Blackberry Township

Res. #15 - 331 Authorizing Land Cash Intergovernmental Agreement with Sycamore School District 427

Res. #15 - 333 Authorizing an Intergovernmental Agreement Between the County of Kane and the Village of Sugar Grove for Limited Building Code Inspections by the Kane County Development Department

Res. #15 - 334 Authorizing Certain Actions Relative to the Tax Agent

Res. #15 - 335 Amending the 2015 Fiscal Year Budget for the Kane County Sheriff's Office (JAG Grant Reimbursement)

Res. #15 - 336 Amending the 2015 Fiscal Year Budget for the Kane County Sheriff's Office (Overtime Reimbursement)

Res. #15 - 337 Authorizing a Contract Extension for Kane County HVAC Services

Res. #15 - 338 Increasing Court Security Fee

Res. #15 - 339 Authorizing Use of Unexpended Recovery Zone Bond Proceeds

Res. #15 - 340 Approving FY 2016 Third Party Claims Administration Services Agreement with Cannon Cochran Management Services, Inc. (CCMSI)


Kane County

Res. #15 - 341 Approving Payment of FY2016 Auto, Property, Casualty, General Liability and Workers Compensation Insurance Premiums and Entering into a Service Agreement with Wine Sergi Insurance

Res. #15 - 342 Authorizing Grant Agreements to Support Health Services to Community

Res. #15 - 343 Authorizing Grant Agreement for 2016 Public Health Emergency Preparedness (PHEP) Local Health Department Ebola Supplemental Program

Res. #15 - 344 Allowance of Claims and Issuance of Payment Order

Res. #15 - 345 Authorizing Contract with Flexible Benefits Service Corporation to Administer Flexible Spending Accounts

Res. #15 - 346 Amending and Restating County of Kane Flexible Benefits Plan

Res. #15 - 347 Amending Holiday and After-Hours On Call Policy For Kane County Animal Control Department Employees

Res. #15 - 348 Amending Resolution No. 15-276 - Authorizing Contracts Providing 2016 Group Health, Dental, Vision, Life and Accidental Death and Dismemberment Insurance Plans through the Intergovernmental Personnel Benefit Cooperative (IPBC) and Approving Employee Contribution Schedule

Res. #15 - 349 Authorizing an Intergovernmental Agreement with DeKalb County for Juvenile Detention Services

Res. #15 - 350 Authorizing an Intergovernmental Agreement with McHenry County for Juvenile Detention Services

Res. #15 - 351 Adopting the 2015 Hazard Mitigation Plan

Res. #15 - 352 Approving a Professional Services Agreement with American Surveying & Engineering, P.C. for On-Call Negotiator Services

Res. #15 - 353 Approving Adopt-A-Highway Program Applicants

Res. #15 - 354 Approving a Professional Services Agreement with Santacruz Land Acquisitions for On-Call Negotiator Services

Res. #15 - 355 Approving An Agreement with Christopher B. Burke Engineering Ltd. For On-Call Design Engineering Assistance, Kane County Section No. 15-00458-00-ES

Res. #15 - 356 Approving Contract for Construction, Kirk Road Bridge Approach Pavement Stabilization, Kane County Section No. 15-00192-05-BR

Res. #15 - 357 Approving a Supplemental Appropriation for Kirk Road - Dunham Road from Illinois Route 56 to Stearns Road Traffic Signal Interconnect, Kane County Section No. 10-00403-00-TL

Res. #15 - 358 Approving Amendment No. 2 to the Intergovernmental Agreement with the State of Illinois for the Phase III Construction for Stearns Road Bridge Corridor - Stage 3A, Illinois Route 25 from Dunham Road to New Stearns Road, Kane County Section No. 06-00214-18-RP


Kane County

Res. #15 - 359 Approving an Agreement with Parsons Brinckerhoff, Inc. For Traffic Signal Operation Management Engineering Services, Kane County Section No. 15-00365-04-EG

Res. #15 - 360 Approving a Local Agency Agreement for the Jurisdictional Transfer of County Highway No. 47 (Highland Avenue Road) to the City of Elgin

Res. #15 - 361 Approving a Local Agency Agreement for the Jurisdictional Transfer of County Highways No. 11 & 22 (Peplow Road & Plank Road) to the Village of Burlington

Ord. #15 - 362 Approving Alteration of Speed Limit - Keslinger Road, Kane County Highway No. 41

---------------------------------------------END OF CONSENT AGENDA ----------------------------------------

Res. #15 - 332 Authorizing Application to Circuit Court for Demolition of Dangerous and/or Unsafe Building (Property Located at 1461 Reckinger Road, Township of Aurora, Kane County, Illinois Parcel No.: 15-12-351-005)

Member Barreiro expressed appreciation to the Development Committee and staff for getting this matter on the agenda. She reminded the board that even though riverboat funds were initially set up for the demolition program, the funds were being replenished through liens on the property.


MOVER: Theresa Barreiro, Board Member

SECONDER: Monica Silva, Board Member


Rebecca Gillam, Joseph Haimann, Don Ishmael, Michael Kenyon, Kurt R.

Kojzarek, Bill Lenert, Philip Lewis, John Martin, Myrna Molina, Brian Pollock,

Douglas Scheflow, Monica Silva, Thomas Smith, Susan Starrett, Maria

Vazquez, Barbara Wojnicki


Res. #15 - 363 Approving a Contract for Construction, Burlington Road at Illinois Route 47, Kane County Section No. 07-00357-00-CH

Members Smith, Kojzarek, and Kenyon expressed opposing comments to this resolution. Mr. Smith reminded the board that his neighbors, the farmers, and the truckers did not support round-abouts. Mr. Kojzarek shared that the board has yet to see the impact of round-abouts and recommended that KDOT staff not forward anymore resolutions. In response, Mr. Frasz stated the board would be voting on the construction of its first round-about in the county. He also recommended that board members review the presentation on round-abouts that KDOT presented to the Committee of the Whole on July 28th (which was forward to the board members). The positives of round-abouts also followed.


Kane County


MOVER: Drew Frasz, Vice Chair

SECONDER: Bill Lenert, Board Member

AYES: Deborah Allan, Margaret Auger, Theresa Barreiro, Drew Frasz, Rebecca

Gillam, Joseph Haimann, Bill Lenert, Philip Lewis, John Martin, Myrna Molina,

Brian Pollock, Douglas Scheflow, Susan Starrett, Barbara Wojnicki

NAYS: Cristina Castro, Don Ishmael, Michael Kenyon, Kurt R. Kojzarek, Monica Silva,

Thomas Smith, Maria Vazquez


(Molina leaves @ 11:35 a.m.)

Ord. #15 - 364 Amending and Restating County Purchasing Ordinance

The chairman asked that this resolution be returned to the Finance & Budget Committee for some fine-tuning, as some concerns have arisen.

RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]




Rebecca Gillam, Joseph Haimann, Don Ishmael, Michael Kenyon, Kurt R.

Kojzarek, Bill Lenert, Philip Lewis, John Martin, Brian Pollock, Douglas

Scheflow, Monica Silva, Thomas Smith, Susan Starrett, Maria Vazquez,

Barbara Wojnicki

ABSENT: Brian Dahl, Mark Davoust, John Hoscheit, Myrna Molina

RESULT: SENT BACK TO COMMITTEE Next: 11/25/2015 9:00 AM

TO: Finance and Budget Committee

6. EXECUTIVE SESSION

The Board moved into executive session at 11:37 a.m. to discuss pending litigation.

RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]


SECONDER: Maria Vazquez, Board Member

AYES: Deborah Allan, Margaret Auger, Theresa Barreiro, Cristina Castro, Drew Frasz, Rebecca

Gillam, Joseph Haimann, Don Ishmael, Michael Kenyon, Kurt R. Kojzarek, Bill Lenert, Philip

Lewis, John Martin, Brian Pollock, Douglas Scheflow, Monica Silva, Thomas Smith, Susan

Starrett, Maria Vazquez, Barbara Wojnicki



Kane County

Return to Open Session

The Board returned to open session at 11:52 a.m.

RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]

MOVER: Joseph Haimann, Board Member

SECONDER: Bill Lenert, Board Member

AYES: Deborah Allan, Margaret Auger, Theresa Barreiro, Cristina Castro, Drew Frasz, Rebecca

Gillam, Joseph Haimann, Don Ishmael, Michael Kenyon, Kurt R. Kojzarek, Bill Lenert, Philip

Lewis, John Martin, Brian Pollock, Douglas Scheflow, Monica Silva, Thomas Smith, Susan

Starrett, Maria Vazquez, Barbara Wojnicki


7. SPEAKERS (Non-Agenda Items)

No public speakers. Member Kenyon reminded everyone that tomorrow is Veterans Day. A fundraiser was being held on Thursday, November 12th at the Grand Victoria for the Crisis Center in Elgin. Today was the 240th anniversary of the Marine Corp.

This meeting was adjourned at 11:53 AM.

Celeste Weilandt Recording Secretary

ZONING PETITION EXECUTIVE SUMMARY

PETITION NO. 4366: Petitioner First American Bank Trust #1-14-111

Committee Flow: County Development Committee, County Board Contact: Keith Berkhout, 630.232.3495, Zoning Planner, Development Department

Summary:

Petition #4366 CAMPTON TOWNSHIP

Petitioner: First American Bank Trust #1-14-11/Bruce Vajgert

Location: On the west side of Route 47, JUST SOUTH of the property at

4N310 Route 47, Section 19, Campton Township (08-19-400-004)

Proposed: Rezoning from F-District Farming to F-2 District – Agricultural

related sales, service, processing, research, warehouse and

marketing: with a Special Use for a Country Store/Farmer’s Market

2040 Plan: Agricultural

Objectors: None

Recommendations: Regional Planning Comm.: N/A

Zoning Board: Approve with the following stipulation:

1. Keeping in line with the Kane County 2040 Plan, we encourage water conservation and sustainable water supply planning. If irrigation practices are utilized, we encourage efficient irrigation delivery methods, reuse and recycling of water given the highly permeable soils on the site.

Development Committee: Approve with the above mentioned

stipulation

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STATE OF ILLINOIS COUNTY OF KANE

PETITION NO. 4366

ORDINANCE AMENDING THE ZONING ORDINANCE OF KANE COUNTY, ILLINOIS

BE IT ORDAINED by the County Board of Kane County, Illinois, as follows: 1) That the following described property is hereby rezoned and reclassified from F-District Farming to

F-2 District – Agricultural related sales, service, processing, research, warehouse and marketing: with a Special Use for a Country Store/Farmer’s Market:

That part of the West Half of the Southeast Quarter of Section 19, Township 40 North, Range 7 East of the 3rd Principal Meridian described as follows: Commencing at the Southwest corner of said Southeast Quarter; thence Northerly along the West line of said Quarter 1650.0 feet; thence East 478.50 feet to the Southwest corner of the cemetery; thence East along the South line of said cemetery 180.0 feet, said point hereinafter referred to as Point "A"; thence continuing East along said South line 237.60 feet to the center line of Illinois State Route No. 47; thence Southerly along said center line forming an angle of 92°29'49" with the last described course (measured counterclockwise therefrom) 144.15 feet for a point of beginning; thence Westerly parallel with said South line 247.90 feet; thence Northerly 144.0 feet to said Point "A"; thence Westerly along said South line 180.0 feet to the Southwest corner of said cemetery; thence Southerly along the West line extended Southerly of said cemetery 425.04 feet to the Northerly li of a tract of land conveyed to John H. Hall by Warranty Deed dated April 2, 1923 and recorded May 5, 1923 as Document 220738; thence North 86°04' East along said Northerly line 440.88 feet to said center line; thence Northerly along said center line 271.65 feet to the point of beginning, in Campton Township, Kane County, Illinois (08-19-400-004) 2) That the rezoning be granted with the following stipulation:

1. Keeping in line with the Kane County 2040 Plan, we encourage water conservation and sustainable water supply planning. If irrigation practices are utilized, we encourage efficient irrigation delivery methods, reuse and recycling of water given the highly permeable soils on the site.

3) That the zoning maps of Kane County, Illinois, be amended accordingly.

4) This ordinance shall be in full force and effect from and after its passage and approved as provided

by Law.

Passed by the Kane County Board on November 10, 2015.

John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions

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RESOLUTION/ORDINANCE EXECUTIVE SUMMARY

Resolution No. 15 - 304

Adopting a Tax Levy for the Cheval DeSelle Special Billing Area

Committee Flow: Finance and Budget Committee, Executive Committee, County Board Contact: Joseph Onzick, 630.208.5113

Budget Information:

Was this item budgeted? N/A Appropriation Amount:

If not budgeted, explain funding source:

Summary:

Twenty resolutions are to be passed in conjunction with the fiscal year 2016 budget to allow for various tax levies. Total levies equal $54,606,227 (County = $53,891,513 SBA/SSA = $714,714). The total County levies remain unchanged from the previous year’s levy amounts. The Crane Road Estates Levy is a separate levy for repayment by the Crane Road Estates

Homeowner's Association and St. Charles Township Road District.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 15 - 304

ADOPTING A TAX LEVY FOR THE CHEVAL DESELLE SPECIAL BILLING AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Cheval DeSelle Venetian Special Billing Area (Kane County SBA SW43) within the County of Kane, the sum of:

FIVE THOUSAND NINE DOLLARS ($5,009)

Such levy shall be spent for the objects and purposes as set forth in detail in the CHEVAL DESELLE VENETIAN SBA SW43 Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.


________________________________ _____________________________ John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois

Vote: [Unanimous]

Cheval Levy

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Adopting a Tax Levy for the County Bridge Fund


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE COUNTY BRIDGE FUND

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon all taxable property within the County of Kane, the sum of:

THREE HUNDRED TWELVE THOUSAND SIX HUNDRED NINETY FIVE DOLLARS ($312,695)

Such levy shall be spent for the objects and purposes as set forth in detail in the COUNTY BRIDGE FUND Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

County Bridge Levy

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Adopting a Tax Levy for the Kane County Health Fund


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE KANE COUNTY HEALTH FUND


ONE MILLION NINE HUNDRED SEVENTY TWO THOUSAND FOUR HUNDRED FIFTY FIVE

DOLLARS ($1,972,455)

Such levy shall be spent for the objects and purposes as set forth in detail in the KANE COUNTY HEALTH FUND Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Health Levy

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Adopting a Tax Levy for the County Highway Matching Fund


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE COUNTY HIGHWAY MATCHING FUND


SIXTY FIVE THOUSAND ONE HUNDRED TWENTY FIVE DOLLARS ($65,125)

Such levy shall be spent for the objects and purposes as set forth in detail in the COUNTY HIGHWAY MATCHING FUND Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

County Highway Matching Levy

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Adopting a Tax Levy for the County Highway Fund


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE COUNTY HIGHWAY FUND


FIVE MILLION TEN THOUSAND NINE HUNDRED NINE DOLLARS ($5,010,909)

Such levy shall be spent for the objects and purposes as set forth in detail in the COUNTY HIGHWAY FUND Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

County Highway Levy

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Adopting a Tax Levy for the Crane Road Estates Special Billing Area


Budget Information:



Summary:

The Crane Road Estates Levy is a separate levy for repayment by the Crane Road Estates


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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE CRANE ROAD ESTATES SPECIAL BILLING AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Crane Road Estates Special Billing Area (Kane County SBA) within the County of Kane, the sum of:

EIGHTY NINE THOUSAND SEVEN HUNDRED TWELVE DOLLARS ($89,712)

Such levy shall be spent for the objects and purposes as set forth in detail of County Board Resolution 11-113, passed May 10, 2011, and accounted for in an agency fund for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Crane Road Levy

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Adopting a Tax Levy for the Exposition View Special Billing Area


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE EXPOSITION VIEW SPECIAL BILLING AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Exposition View Special Billing Area (Kane County SBA SW47) within the County of Kane, the sum of:

FOUR THOUSAND ONE HUNDRED FIVE DOLLARS ($4,105)

Such levy shall be spent for the objects and purposes as set forth in detail in the EXPOSITION VIEW SBA SW47 Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Exposition View Levy

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Adopting a Tax Levy for the General Fund


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE GENERAL FUND

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois that there be and there is hereby levied upon all taxable property within the County of Kane, the sum of:

THIRTY THREE MILLION TWELVE THOUSAND FIVE HUNDRED SIXTY SEVEN DOLLARS

($33,012,567)

Such levy shall be spent for the objects and purposes as set forth in detail in the GENERAL FUND Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

General Fund Levy

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Adopting a Tax Levy for the Illinois Municipal Retirement Fund


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE ILLINOIS MUNICIPAL RETIREMENT FUND


SIX MILLION SEVEN HUNDRED NINETY SIX THOUSAND FIVE HUNDRED SIXTY EIGHT

DOLLARS ($6,796,568)

Such levy shall be spent for the objects and purposes as set forth in detail in the ILLINOIS MUNICIPAL RETIREMENT FUND Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

IMRF Levy

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Adopting a Tax Levy for the Insurance Liability Fund


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE INSURANCE LIABILITY FUND


TWO MILLION NINE HUNDRED EIGHTY TWO THOUSAND FOUR HUNDRED SIXTY TWO

DOLLARS ($2,982,462)

Such levy shall be spent for the objects and purposes as set forth in detail in the INSURANCE LIABILITY FUND Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Insurance Liability Levy

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Adopting a Tax Levy for the Middle Creek Special Billing Area


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE MIDDLE CREEK SPECIAL BILLING AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Middle Creek Special Billing Area (Kane County SBA SW38) within the County of Kane, the sum of:

ONE THOUSAND NINE HUNDRED FIFTY DOLLARS ($1,950)

Such levy shall be spent for the objects and purposes as set forth in detail in the MIDDLE CREEK SBA SW38 Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Middle Creek Levy

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Adopting a Tax Levy for the Mill Creek Special Service Area


Budget Information:



Summary:



Packet Pg. 42

STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE MILL CREEK SPECIAL SERVICE AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Mill Creek Special Service Area within the County of Kane, the sum of:

SIX HUNDRED SEVENTY NINE THOUSAND FIVE HUNDRED DOLLARS ($679,500)

Such levy shall be spent for the objects and purposes as set forth in detail in the MILL CREEK SPECIAL SERVICE AREA FUND Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Mill Creek Levy

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Adopting a Tax Levy for the Ogden Gardens Special Billing Area


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE OGDEN GARDENS SPECIAL BILLING AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Ogden Gardens Special Billing Area (Kane County SBA SW 40) within the County of Kane, the sum of:

TWO THOUSAND FIVE HUNDRED FORTY DOLLARS ($2,540)

Such levy shall be spent for the objects and purposes as set forth in detail in the OGDEN GARDENS SBA SW40 Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Ogden Gardens Levy

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Adopting a Tax Levy for the Pasadena Drive Special Billing Area


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE PASADENA DRIVE SPECIAL BILLING AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Pasadena Drive Special Billing Area (Kane County SBA SW48) within the County of Kane, the sum of:

TWO THOUSAND EIGHT HUNDRED EIGHTY ONE DOLLARS ($2,881)

Such levy shall be spent for the objects and purposes as set forth in detail in the PASADENA DRIVE SBA SW48 Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Pasadena Drive Levy

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Adopting a Tax Levy for the Plank Road Estates Special Billing Area


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE PLANK ROAD ESTATES SPECIAL BILLING AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Plank Road Estates Special Billing Area (Kane County SBA SW45) within the County of Kane, the sum of:

FOUR THOUSAND NINE HUNDRED TWENTY FIVE DOLLARS ($4,925)

Such levy shall be spent for the objects and purposes as set forth in detail in the PLANK ROAD ESTATES SBA SW45 Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Plank Road Estates Levy

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Adopting a Tax Levy for the Shirewood Farm Special Service Area


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE SHIREWOOD FARM SPECIAL SERVICE AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Shirewood Special Service Area (Kane County SSA SW39) within the County of Kane, the sum of:

TWO THOUSAND THREE HUNDRED FORTY NINE DOLLARS ($2,349)

Such levy shall be spent for the objects and purposes as set forth in detail in the SHIREWOOD FARM SSA SW39 Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Shirewood Farms SSA Levy

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Adopting a Tax Levy for the Social Security Fund


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE SOCIAL SECURITY FUND


THREE MILLION FOUR HUNDRED THIRTY THREE THOUSAND THREE HUNDRED THIRTY

TWO DOLLARS ($3,433,332) Such levy shall be spent for the objects and purposes as set forth in detail in the SOCIAL SECURITY FUND Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Social Security Fund

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Adopting a Tax Levy for the Sunvale Special Billing Area


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE SUNVALE SPECIAL BILLING AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Sunvale Special Billing Area (Kane County SBA SW37) within the County of Kane, the sum of:

FOUR HUNDRED EIGHTY EIGHT DOLLARS ($488)

Such levy shall be spent for the objects and purposes as set forth in detail in the SUNVALE SBA SW37 Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Sunvale Levy

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Adopting a Tax Levy for the Tamara Dittman Special Billing Area


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE TAMARA DITTMAN SPECIAL BILLING AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Tamara Dittman Special Billing Area (Kane County SBA SW50) within the County of Kane, the sum of:

ONE THOUSAND TWO HUNDRED FIFTEEN DOLLARS ($1,215)

Such levy shall be spent for the objects and purposes as set forth in detail in the Tamara Dittman SBA SW50 Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Tamara Dittman Levy

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Adopting a Tax Levy for the Veteran's Commission Fund


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE VETERAN'S COMMISSION FUND


THREE HUNDRED FIVE THOUSAND FOUR HUNDRED DOLLARS ($305,400)

Such levy shall be spent for the objects and purposes as set forth in detail in the VETERAN’S COMMISSION FUND Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Veterans Commission Levy

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Adopting a Tax Levy for the Wildwood West Special Billing Area


Budget Information:



Summary:



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STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING A TAX LEVY FOR THE WILDWOOD WEST SPECIAL BILLING AREA

BE IT RESOLVED by the County Board of the County of Kane, State of Illinois, at this adjourned session of the November meeting of said County Board, held at the Government Center in Geneva, Kane County, Illinois, that there be and there is hereby levied upon the Wildwood West Special Billing Area (Kane County SBA SW41) within the County of Kane, the sum of:

NINE THOUSAND SEVEN HUNDRED FIFTY TWO DOLLARS ($9,752)

Such levy shall be spent for the objects and purposes as set forth in detail in the WILDWOOD WEST SBA SW41 Budget of the County of Kane, State of Illinois for the fiscal period beginning December 1, 2015 and ending November 30, 2016.



Vote: [Unanimous]

Wildwood West Levy

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Ordinance No. 15 - 325

Adopting the Fiscal Year 2016 Annual Appropriations


Budget Information:



Summary:

This Ordinance adopts the annual appropriations of Kane County for Fiscal Year 2016 as outlined in the FY2016 DRAFT Budget Document (as of 09.29.15).

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STATE OF ILLINOIS

COUNTY OF KANE

ORDINANCE NO. 15 - 325

ADOPTING THE FISCAL YEAR 2016 ANNUAL APPROPRIATIONS

NOW, THEREFORE, BE IT ORDAINED that the County Board of Kane County, State of Illinois, hereby adopts the schedule of appropriations as detailed in the 2016 DRAFT Budget (as of 9.29.15) for all corporate purposes for the fiscal period beginning December 1, 2015 and ending November 30, 2016; and

BE IT FURTHER ORDAINED that:

1. The schedule of appropriations is intended to cover all expenditures to be made by the County of Kane for the said fiscal year.

2. All expenditures made during said fiscal year are hereby limited to the amounts specified in said schedule of appropriations.

3. All unexpended balances may be expended in making up any deficiency for the same general purpose as was appropriated.

4. The appropriate account number shall be shown on each purchase order and check drawn on the County Treasury.

5. The Finance Director shall keep an accurate account of the financial status of each specific fund.

6. The County Clerk and County Treasurer are authorized and required to sign and countersign all checks drawn on the County Treasury in payment for services and materials purchased, other than those set out in paragraph 7 (a) and (b) herein.

7. The County Clerk and County Treasurer, individually, are authorized to sign checks drawn on the County Treasury, which are expenditures for (a) Personal Service appropriations contained within said schedule of appropriations and (b) all contractual obligations as authorized by the Finance Director.

8. The County Auditor may approve for payment bills for items or services which he/she deems appropriate for payment that (a) the funds have been appropriated herein, (b) the cost for such goods or services does not exceed Thirty Thousand Dollars ($30,000), and (c) the payment of such bills does not violate any other provision of the law.



Vote: [21 to 1]

15-11 FY16 Annual Appropriations

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Amending Resolution No.15-236 Authorizing the Purchase of CISCO Hardware, Software and Maintenance to Support Kane County Infrastructure and Phone System

Committee Flow: Administration Committee, Executive Committee, County Board Contact: Bill Lake, 630.232.5976

Budget Information:

Was this item budgeted? Yes Appropriation Amount: $300,000


Summary:

Amendment will: 1. Authorize the County Chairman to sign the contracts. 2. Include an account for purchases related to the fiber project. 3. Add a multiple budget year appropriation clause.

The Information Technology Department is responsible for the County’s Infrastructure and Cisco phone system. The County uses Cisco software and hardware as the backbone. This requires the annual purchase of Cisco hardware, software and maintenance support. Annual purchases should not exceed a budgeted amount of $300,000. The County of Kane along with Lake, Will, McHenry and Winnebago Counties jointly solicited to

retain the services of a qualified and experienced vendor for Cisco Hardware, Software and

SMARTnet.

Hardware and Software discount:

Staff recommends awarding this contract to SSI.

SMARTnet (Cisco’s maintenance program)

Staff recommends awarding this contract to SSI for 1 or 2 year maintenance contracts.

Staff recommends awarding this contract to Insight for 3, 4 or 5 year maintenance contracts.

Packet Pg. 64

STATE OF ILLINOIS

COUNTY OF KANE


AMENDING RESOLUTION NO.15-236 AUTHORIZING THE PURCHASE OF CISCO HARDWARE, SOFTWARE AND MAINTENANCE TO SUPPORT KANE COUNTY

INFRASTRUCTURE AND PHONE SYSTEM

WHEREAS, the Kane County Information Technologies Department solicited and received competitive bids for discount rates to purchase Cisco hardware, software and maintenance (SMARTnet); and

WHEREAS, System Solutions Inc, Northbrook, Illinois, offered the highest discount rate and

was evaluated to be the most responsible bidder for the purchase of Cisco hardware, software, and SMARTnet (Cisco’s maintenance) contracts for one and two years; and

WHEREAS, Insight Public Sector, Addison, Illinois, offered the highest discount rate and

was evaluated to be the most responsible bidder for the purchase of Cisco SMARTnet (Cisco’s maintenance) contracts for three, four and five years; and

WHEREAS, the contract calls for the use of funds beyond the present budget year and the

County of Kane acknowledges the necessity of the appropriation of such funds.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the County Board Chairman be authorized to sign a three year contract for Cisco purchases of software, hardware and SMARTnet (one and two years) with System Solutions Inc, Northbrook, Illinois and a three year contract with Insight Public Sector, Addison, Illinois for SMARTnet purchases covering multiple years of three to five. Total annual purchases should not exceed Three Hundred Thousand Dollars ($300,000) to be paid from Information Technologies Capital Expense Account 500.800.805.70060, Public Safety Sales Tax Account 125.800.810.70060, and/or Phone Expense Account 001.800.800.64000.

Line Item Line Item Description Was Personnel/Item/Service approved in original budget or a subsequent budget revision?

Are funds currently available for this Personnel/Item/Service in the specific line item?

If funds are not currently available in the specified line item, where are the funds available?

125.800.810.70060 Communications Equipment

Yes Yes

500.800.805.70060 Communications Equipment

Yes Yes

001.800.800.64000 Telephone Yes Yes



Vote: [Unanimous]

15-11 Amended 15-236

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Authorizing the Purchase of Juniper Hardware and Support

Committee Flow: Administration Committee, Finance and Budget Committee, County Board Contact: Bill Lake, 630.232.5976

Budget Information:



Summary:

The County’s Juniper Firewall appliance has been operating for several years. The current Juniper Hardware is aging and only supports 1 Gig connections. With fiber, we need at least 10 Gig connectivity. Staff recommends replacing the aging and outdated hardware with new hardware and three years of support. Information Technologies has received bids from various vendors (RFP 08-015) and recommends acceptance of the lowest qualified bid. Board approval would be appreciated.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING THE PURCHASE OF JUNIPER HARDWARE AND SUPPORT

WHEREAS, the Information Technologies Department supports the security infrastructure environment for Kane County; and

WHEREAS, the Information Technology Department has budgeted for replacement of a

Juniper Firewall appliance in fiscal year 2015; and WHEREAS, the Information Technology Department has evaluated competing vendors

(RFP 08-015), received competitive bids from perspective vendors, and has recommended the purchase of a Juniper firewall hardware product and three years support from Hipskind Technologies, Oak Brook Terrace, IL as the lowest competitive bid.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board, that the Information Technologies Department be authorized to purchase the firewall appliance and support from Hipskind Technologies for Forty Seven Thousand Two Hundred Fifty Six Dollars ($47,256.00) with funds from account 500.800.805.70060.

Line Item Line Item Description Was Personnel/Item/Service

approved in original budget or a

subsequent budget revision?

Are funds currently available for

this Personnel/Item/Service in

the specific line item?

If funds are not currently available

in the specified line item, where

are the funds available?

500.800.805.70060 Communications Equipment Yes Yes



Vote: [Unanimous]

15-11 Firewall Purchase

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Authorizing an Agreement with the City of Aurora for Lease of Dark Fiber


Budget Information:



Summary:

Information Technologies requires dark fiber connectivity into ByteGrid for the Colocation of the Kane County data center. The County currently has an MOU with the City of Aurora for mutual utilization of both County’s fiber and City’s fiber. The MOU’s addition of Attachment B, requires County Board approval to authorize the County Board Chairman to expend $185,660 for the construction of Aurora fiber in exchange for a 20 year lease of Aurora's dark fiber (Attachment B). This will provide the County with sufficient connectivity into and out of the ByteGrid Data Center.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING AN AGREEMENT WITH THE CITY OF AURORA FOR LEASE OF DARK FIBER

WHEREAS, the Kane County Information Technologies Department is responsible for network infrastructure; and

WHEREAS, the Information Technologies Department plans to collocate the County’s data

center to the ByteGrid data center in Aurora. This requires the construction of dark fiber for the City of Aurora in exchange for a lease of one pair of dark fiber that will provide the County with redundant connectivity in and out of the data center; and

WHEREAS, construction of an additional path into ByteGrid has been quoted by National

Technologies, Inc., as our authorized vendor per Resolution 15-126, to be One Hundred Eighty Five Thousand Six Hundred Sixty Dollars ($185,660); and

WHEREAS, the City of Aurora agrees to provide a 20 year lease of one pair of dark fiber to

Kane County per Attachment B in the Memorandum of Understanding. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the County Board

Chairman be authorized to execute the fiber agreement with the City of Aurora per Attachment B of the Memorandum of Understanding between the Kane County CIO and the City of Aurora CIO that allows for a 20 year lease in exchange for the construction of a redundant fiber path into the ByteGrid data center.

Line Item Line Item Description Was Personnel/Item/Service approved

in original budget or a subsequent

budget revision?

Are funds currently available for this

Personnel/Item/Service in the specific

line item?




125.800.810.70060 Communications

Equipment

Yes Yes



Vote: [Unanimous]

15-11 Fiber MOU Aurora

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MEMORANDUM OF UNDERSTANDING Kane County Government and The City of Aurora

Page 1 of 2

Attachment B

Fiber Optic Cable Cooperative (ByteGrid) I. Project Objective

The immediate objective of this MOU is the establishment of a fiber optic infrastructure and cable sharing agreement between the Kane County Government and the City of Aurora throughout the Kane County region. The Kane County Government will construct 144 fiber strands along agreed defined routes between Route 59 train station, ByteGrid and handhole at Gariel and Commons. The City of Aurora will provide 2 strands of dark fiber along agreed defined routes between Orchard/Sullivan Rd. to ByteGrid and 2 strands of dark fiber along agreed defined routes between the intersection of Kirk Rd. and Butterfield Rd. to ByteGrid.

2. List the responsibilities of each party

Establishment of Optical Fiber Cooperative between the Kane County Government and the City of Aurora.

Both parties agree that the Kane County Government shall construct for the City of Aurora: • 144 Fibers that originate at ByteGrid and terminate at Gabriel/Common and Route 59 (Train station). • Provide the necessary easement and waive all permitting fees for the cabling routes and connection points specifically to connect to fiber in this

MOU. • Waive any cost in maintenance of the cabling infrastructure. • Both parties agree that City of Aurora shall make available to the Kane County Government:

• 2 Fibers spliced at the intersection of Orchard and Sullivan Rd. and 2 fibers spliced at Kirk/Butterfield intersection. Both sections will terminate at ByteGrid. Kane County Government will connect into the Aurora fiber optic system.

• Provide the necessary easement and waive all permitting fees for the cabling routes and connection points specifically to connect to fiber in this MOU.

• Waive any cost in maintenance of the cabling infrastructure.

3. Identify any property rights gained by each party to the project.

Packet Pg. 70

MEMORANDUM OF UNDERSTANDING Kane County Government and The City of Aurora

Page 2 of 2

The fiber that originates at the ByteGrid and terminates at the Route 59 train station and Gabriel and Commons intersection, is to be constructed by the Kane County Government. Once constructed and tested it will be operated and maintained by the City of Aurora.

The fiber that originates at the intersection of Kirk and Butterfield terminating at ByteGrid is owned, operated and maintained by the City of Aurora and the fiber that originates at the intersection of Orchard Sullivan Rd. terminating at ByteGrid is owned, operated and maintained by the City of Aurora. Any changes, move or additions to this system required by Kane County Government will be consulted with the City of Aurora on cost and agreement on the procedure for completion of the task. Kane County Government has no rights to access the City of Aurora fiber system.

4. Identify the maintenance expectations.

Both parties understand that:

• The Kane County fiber optic communications infrastructure under this agreement will be maintained by the Kane County Government. The City of Aurora understands that in the event of a break in the fiber optic cable, the Kane County Government will perform a best effort to repair the cable infrastructure within a reasonable time. The City of Aurora will consult with Kane County Government for access to the cable system to perform splicing or connectivity that will be performed by the Kane County Government or by an outside vendor that is approved by the Kane County Government. The City of Aurora will reimburse the expenses to Kane County Government for future splice and connection requests by the City of Aurora for the fiber that the City of Aurora is entitled to. With notification to Kane County Government, the City of Aurora is allowed to run cable laterals into access points and splicing points throughout the fiber optic cooperative. Splicing into the cable system will be performed as stated above.

• The City of Aurora fiber optic communications infrastructure under this agreement will be maintained by the City of Aurora. Kane County understands that in the event of a breakdown in the fiber optic cable, the City of Aurora will perform a best effort to repair the cable infrastructure within a reasonable time. The Kane County Government will consult with the City of Aurora for access to the cable system to perform splicing or connectivity that will be performed by the City of Aurora or by an outside vendor that is approved by the City of Aurora. Kane County Government will reimburse the expenses to the City of Aurora for future splice and connection requests by Kane County for the fiber that Kane County is entitled to. With notification to the City of Aurora, Kane County Government is allowed to run cable laterals into access points and splicing points throughout the fiber optic cooperative. Splicing into the cable system will be performed as stated above.

5. Identify operational aspects of each party.

Each party will be responsible for the operations of their own equipment and locations.

6. Identify the costs structure of the project.

Construction of the fiber will be the responsibility of Kane County Government. Cost is estimated to be $186,000. Kane County will invoice City of Aurora $46,000 for transfer of fiber ownership.

7. Length of use is twenty (20) years “Indefeasible right of use (IRU)” from the date signed.

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Approving the Purchase of Additional Tegile Storage Hardware and Maintenance


Budget Information:



Summary:

The Tyler Court Case Management System, having a better and deeper understanding of our storage needs has nearly doubled the current estimated requirements from what was originally projected. Staff recommends the purchase of an additional Tegile controller and storage shelf. RFP 39-015 received three competitive bids. Information Technologies recommends board approval to purchase the required equipment from Hipskind Technology Solution Group being the lowest qualified bidder at a cost of $158,204 plus shipping.

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING THE PURCHASE OF ADDITIONAL TEGILE STORAGE HARDWARE AND MAINTENANCE

WHEREAS, the Kane County Information Technologies Department has responsibility for providing hardware, software and support for various County software applications; and

WHEREAS, the Court Case Management System (Tyler) has nearly doubled the estimates

for storage from the original projection; and WHEREAS, the County has purchased a Tegile storage area network for data storage of all

records for the Tyler Court Case Management System; and WHEREAS, the new controller and storage shelf was competitively bid (RFP 39-015),

receiving three bids with Hipskind Technology Solution Group being the lowest qualified bidder. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Kane County

Board Chairman be authorized to sign the purchasing agreement for an amount of One Hundred Fifty Eight Thousand Two Hundred Four Dollars ($158,204.00) plus $425 shipping with Hipskind Technology Solutions Group.



budget revision?



line item?




127.800.810.70000 Computers Yes Yes



Vote: [Unanimous]

15-11 Tegile

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Authorizing Land Cash Intergovernmental Agreement with Blackberry Township

Committee Flow: Executive Committee, Contact: Ken Anderson Jr., 630.208.3179

Budget Information:

Was this item budgeted? Yes Appropriation Amount:$2,905.00


Summary:

The Kane County Subdivision Ordinance (Chapter 19) requires all developers to make land or cash contributions for both school and park needs to serve the immediate and future needs of the residents of the development. Blackberry Township is requesting $2,905.00 of park funds to complete a topographic survey and a drain tile survey for open space improvements associated with the West Lake Properties which is part of a Kane County Forest Preserve District acquisition. This information will assist in the overall design and construction of various recreational improvements.

Packet Pg. 74

STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING LAND CASH INTERGOVERNMENTAL AGREEMENT WITH BLACKBERRY TOWNSHIP

WHEREAS, the County of Kane, Illinois (County) requires developers to make land or cash contributions which the County in turn holds and makes available for other governmental bodies (school districts, park districts, forest preserve, townships, etc.) which are affected by the development; and

WHEREAS, such contributions inure to the benefit of certain governmental bodies; and WHEREAS, Blackberry Township is one such governmental body eligible to benefit from

said contributions and is seeking disbursement of $2,905.00 of said park funds; and NOW, THEREFORE, BE IT RESOLVED that the Kane County Board directs and authorizes

the Kane County Board Chairman to execute the attached Intergovernmental Agreement between the County and Blackberry Township agreeing to disburse $2,905.00 of such funds to Blackberry Township.



Vote: [Unanimous]

15-11 Land/Cash

Packet Pg. 75



Authorizing Land Cash Intergovernmental Agreement with Sycamore School District 427

Committee Flow: Executive Committee, Contact: Ken Anderson Jr., 630.208.3179

Budget Information:

Was this item budgeted? Yes Appropriation Amount:$1,116.00


Summary:

The Kane County Subdivision Ordinance (Chapter 19) requires all developers to make land or cash contributions for both school and park needs to serve the immediate and future needs of the residents of the development. Sycamore School District 427 is requesting $1,116.00 of school funds.

Packet Pg. 76

STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING LAND CASH INTERGOVERNMENTAL AGREEMENT WITH SYCAMORE SCHOOL DISTRICT 427

WHEREAS, the County of Kane, Illinois (County) requires developers to make land or cash contributions which the County in turn holds and makes available for other governmental bodies (school districts, park districts, forest preserve, townships, etc.) which are affected by the development; and

WHEREAS, such contributions inure to the benefit of certain governmental bodies; and WHEREAS, Sycamore School District 427 is one such governmental body eligible to benefit

from said contributions and is seeking disbursement of $1,116.00 of said school funds; and NOW, THEREFORE, BE IT RESOLVED that the Kane County Board directs and authorizes

the Kane County Board Chairman to execute the attached Intergovernmental Agreement between the County and Sycamore School District 427 agreeing to disburse $1,116.00 of such funds to Sycamore School District 427.



Vote: [Unanimous]

15-11 Land/Cash

Packet Pg. 77



Authorizing an Intergovernmental Agreement Between the County of Kane and the Village of Sugar Grove for Limited Building Code Inspections by the Kane County Development Department

Committee Flow: County Development Committee, Executive Committee, County Board Contact: Christie Duffy, 630.208.5116

Budget Information:

Was this item budgeted? Yes Appropriation Amount: N/A


Summary:

The attached resolution authorizes to the Chairman to sign the intergovernmental agreement between the County of Kane and the Village of Sugar Grove for Limited Building Code Inspections by the Kane County Development Department within the boundaries of the Village for temporary structures and uses associated with the 2016 UL International Crown LPGA Golf Tournament to be held at Rich Harvest Farms. Article VII, §10 of the 1970 Illinois Constitution permits units of local government to contract and otherwise associate among themselves to obtain and share services. This resolution is consistent with resolutions adopted by Kane County and the Village of Sugar Grove supporting the 2016 UL International Crown.

Packet Pg. 78

STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF KANE AND THE VILLAGE OF SUGAR GROVE FOR LIMITED BUILDING CODE

INSPECTIONS BY THE KANE COUNTY DEVELOPMENT DEPARTMENT

WHEREAS, the Ladies Professional Golf Association (LPGA) has selected Rich Harvest Farms as the site for the 2016 UL International Crown, a global team match-play event, on July 19-24, 2016; and

WHEREAS, this prestigious new LPGA event will include the top eight international teams,

draw as many as 100,000 spectators, utilize 1,000 volunteers and be televised in 75% of the countries around the world, reaching 247 million households across 117 territories; and

WHEREAS, providing services for traffic control, security, health, and public safety for the

event requires the coordination and support of federal, state, county, and local governments as well as strategic partners in the communities around Rich Harvest Farms; and

WHEREAS, Kane County and the Village of Sugar Grove have passed resolutions

supporting the 2016 UL International Crown; and WHEREAS, Article VII, §10 of the 1970 Illinois Constitution permits units of local

government to contract and otherwise associate among themselves to obtain and share services; and

WHEREAS, the Village of Sugar Grove desires to use the plan review and inspection staff of

the County Development Department for inspections under its building code within the boundaries of the Village for temporary structures and uses associated with the 2016 UL International Crown LPGA Golf Tournament to be held at Rich Harvest Farms.

NOW, THEREFORE, BE IT RESOLVED in consideration of the mutual promises contained

in the agreement, the Kane County Board gives authorization to the Chairman to sign the intergovernmental agreement between the County of Kane and the Village of Sugar Grove for Limited Building Code Inspections by the Kane County Development Department.



Vote: [Unanimous]

15-11 SG IGA

Packet Pg. 79



Authorizing Certain Actions Relative to the Tax Agent

Committee Flow: Executive Committee, County Board Contact: Ellyn McGrath, 630.208.5104

Budget Information:



Summary:

The County has undertaken a program to collect delinquent taxes and to perfect titles to real property in cases where the taxes on the same have not been paid. This authorizes the execution of a deed of conveyance of the County's interest or authorizes cancellation of the appropriate certificate of purchase on the real estate described in the exhibit attached to the resolution.

Packet Pg. 80

STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING CERTAIN ACTIONS RELATIVE TO THE TAX AGENT

WHEREAS, the County of Kane has undertaken a program to collect delinquent taxes and to perfect titles to real property in cases where the taxes on the same have not been paid pursuant to 35 ILCS 200/21-90; and

WHEREAS, pursuant to this program the County of Kane, as trustee for the taxing districts involved, has acquired an interest in the real estate described on the attached Exhibit; and

WHEREAS, it appears to the Kane County Board that it would be to the best interest of the taxing districts of Kane County to dispose of this interest in said property.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof be and hereby is authorized to execute a deed of conveyance of the County’s interest or authorize the cancellation of the appropriate certificate of purchase, as the case may be, on the real estate described in the attached exhibit for the sums shown and to be disbursed as shown and according to law.



Vote: [Unanimous]

15-11TaxAgent

Packet Pg. 81

Kane County Monthly Resolution List November 2015

ResolutionNumber

ItemNumber Parcel#

Type OfTransaction Account Name

TotalCollected

CountyClerk Auctioneer

Recorder/Sec. of State Agent

CountyTreasurer

11-15-001 0915055P 06-35-105-003 SAL Mark Sypien 1,425.00 0.00 0.00 57.00 340.75 1,022.25

11-15-002 0915076P 09-11-207-009 SAL Damary Rivera 1,250.00 0.00 0.00 57.00 298.25 894.75

11-15-003 0915115P 15-22-337-023 SAL Andrew T. Harris 12,000.00 0.00 0.00 57.00 2,985.75 8,957.25

11-15-004 0815951 15-16-403-007 SAL City of Aurora 507.00 0.00 0.00 57.00 250.00 200.00

11-15-005 0915007P 03-03-179-035 SAL Laji R. Thomas 600.00 0.00 0.00 57.00 250.00 293.00

11-15-006 0915013P 03-16-202-010 SAL Venture Holdings LLC 3,183.00 0.00 0.00 57.00 781.50 2,344.50

11-15-007 0915019P 03-29-229-029 SAL Laji R. Thomas 650.00 0.00 0.00 57.00 250.00 343.00

11-15-008 0915020P 03-32-479-014 SAL Jeanette Mattison 510.00 0.00 0.00 57.00 250.00 203.00

11-15-009 0915033P 06-11-284-005 SAL James S. Stendler 751.00 0.00 0.00 57.00 250.00 444.00

11-15-010 0915034P 06-12-255-011 SAL Zoran Petrevski 74,110.00 0.00 0.00 57.00 18,513.25 55,539.75

11-15-011 0915035P 06-12-353-010 SAL Bryant J. Schroeder 2,000.00 0.00 0.00 57.00 485.75 1,457.25

11-15-012 0915051P 06-26-378-032 SAL Eugene Bohne 4,100.00 0.00 0.00 57.00 1,010.75 3,032.25

11-15-013 0915053P 06-28-176-070 SAL Menard, Inc. 2,000.00 0.00 0.00 57.00 485.75 1,457.25

11-15-014 0915058P 09-02-179-005 SAL Daniel A. Mathieu 2,334.99 0.00 0.00 57.00 569.50 1,708.49

11-15-015 0915065P 09-10-127-012 SAL Kimberly A. Hoadley 1,300.00 0.00 0.00 57.00 310.75 932.25


11-15-017 0915074P 09-11-180-003 SAL Fairview LLC 511.00 0.00 0.00 57.00 250.00 204.00

11-15-018 0915075P 09-11-180-006 SAL Fairview LLC 551.00 0.00 0.00 57.00 250.00 244.00

11-15-019 0915078P 09-11-254-012 SAL Michael E. Wetter 1,550.00 0.00 0.00 57.00 373.25 1,119.75

11-15-020 0915089P 12-27-226-006 SAL Daniel W. King 2,001.50 0.00 0.00 57.00 486.12 1,458.38

11-15-021 0915102P 15-08-233-010 SAL Gustavo Garcia 3,700.00 0.00 0.00 57.00 910.75 2,732.25

11-15-022 0915103P 15-12-376-021 SAL John A. Fritz 510.00 0.00 0.00 57.00 250.00 203.00

11-15-023 0915114P 15-22-251-036 SAL Omar Montes 657.00 0.00 0.00 57.00 250.00 293.00

11-15-024 0915121P 15-23-453-062 SAL Aman Ghuman 994.00 0.00 0.00 57.00 250.00 687.00




11-15-028 0915129P 15-27-104-001 SAL WLN Acquisitions LLC 5,000.00 0.00 0.00 57.00 1,235.75 3,707.25

11-15-029 0915142P 15-34-331-042 SAL Thomas W. Skogen 2,005.33 0.00 0.00 57.00 487.08 1,461.25

134,532.82 0.00 0.00 1,653.00 34,300.95 98,516.87

Clerk Fees 0.00

Sec. of State / Recorder Fees 1,653.00

Total To County 100,169.87

Packet Pg. 82



Amending the 2015 Fiscal Year Budget for the Kane County Sheriff's Office (JAG Grant Reimbursement)

Committee Flow: Judicial/Public Safety Committee, Finance and Budget Committee, Executive Committee, County Board Contact: Patrick Gengler, 630.208.2002

Budget Information:

Was this item budgeted? No Appropriation Amount:$19,930

If not budgeted, explain funding source: 2012 Justice Assistance Grant

Summary:

Approving the adjustment of $19,926.73 to the Kane County Sheriff's Office 2015 budget for reimbursement for the purchase of computer forensic equipment and the training required to use the equipment. The Sheriff’s Office utilized the Justice Assistance Grant (JAG) Program Award to fund the purchase. This budget adjustment increases the 2015 budgeted revenue and applicable expense line item to recognize the revenue received and the funds expended.

Packet Pg. 83

STATE OF ILLINOIS

COUNTY OF KANE


AMENDING THE 2015 FISCAL YEAR BUDGET FOR THE KANE COUNTY SHERIFF'S OFFICE (JAG GRANT REIMBURSEMENT)

WHEREAS, the Kane County Sheriff’s Office, the City of Elgin and the City of Aurora entered into an agreement to receive a Justice Assistance Grant (JAG) Program Award in 2012, in the amount of Twenty eight thousand one hundred and thirty dollars and seventy four cents ($28,130.74); and

WHEREAS, the grant award was to be utilized for the reimbursement of training and

equipment for evidence processing; and WHEREAS, in April of 2015 the Sheriff’s Office sent two deputies to the CelleBrite training

program and purchased the forensic examination equipment; and WHEREAS, the cost was Nineteen thousand and nine hundred and twenty nine dollars and

seventy three cents ($19,929.73) and was paid out of the Kane County Sheriff’s Office investigations line item (001.380.380.50290); and

WHEREAS, the City of Aurora reimbursed the Kane County Sheriff’s Office Nineteen

thousand and nine hundred and twenty nine dollars and seventy three cents ($19,929.73) which was deposited in the Kane County Sheriff’s Office Justice Assistance Grant revenue line item (001.380.000.32650); and

WHEREAS, a budget adjustment is needed to increase the FY15 budget to reflect the

revenue and expenses paid.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the following FY2015 budget adjustment be made to reflect this transfer:

001.380.000.32650 Justice Assistance Grant $19,929.73 001.380.380.50290 Investigations +$19,929.73



budget revision?



line item?




001.380.380.50290 Investigations No Yes 001.380.000.32650



Vote: [Unanimous]

15-11 Sheriff-JAG

Packet Pg. 84



Amending the 2015 Fiscal Year Budget for the Kane County Sheriff's Office (Overtime Reimbursement)

Committee Flow: Judicial/Public Safety Committee, Finance and Budget Committee, Executive Committee, County Board Contact: Patrick Gengler, 630.208.2002

Budget Information:

Was this item budgeted? No Appropriation Amount: $17435.62

If not budgeted, explain funding source: Reimbursement from ICE, ILEAS & the City of

Naperville

Summary:

The Kane County Sheriff's Office provided special assistance to the Illinois Law Enforcement Alarm System (ILEAS), Customs and Border Patrol (ICE) and the City of Naperville, Illinois, requiring the use of overtime. ILEAS reimbursed the Kane County Sheriff's Office $2,494.00. The City of Naperville reimbursed the Kane County Sheriff's Office $2,323.20. ICE reimbursed the Kane County Sheriff's Office $12,618.42. All checks were deposited into the Kane County Sheriff's Office Miscellaneous Reimbursement line item and are reimbursements for overtime. The following are the dates and the amounts of checks deposited with the Kane County Treasurer’s Office.

ILEAS and City of Naperville

8/06/2015 $ 841.00

6/05/2015 $ 725.00

9/02/2015 $ 928.00 $2,323.20 $3,251.20

ICE Reimbursement

6/22/2015 $4,311.16

3/18/2015 $1,935.96

3/03/2015 $ 586.00

5/11/2015 $ 967.98

5/22/2015 $1,365.12

8/14/2015 $1,535.76 $2,033.28 $3,569.04

Packet Pg. 85

STATE OF ILLINOIS

COUNTY OF KANE


AMENDING THE 2015 FISCAL YEAR BUDGET FOR THE KANE COUNTY SHERIFF'S OFFICE (OVERTIME REIMBURSEMENT)

WHEREAS, the Kane County Sheriff’s Office receives reimbursement from agencies requiring special assistance; and

WHEREAS, the Sheriff’s Office provided special assistance to the Illinois Law Enforcement

Alarm System, Customs and Border Patrol and the City of Naperville; and WHEREAS, the assistance was paid out of the Sheriff FY15 overtime line item

(001.380.380.40200) and was not budgeted in FY15; and WHEREAS, the Kane County Sheriff's Office provided special assistance to the Illinois Law

Enforcement Alarm System (ILEAS), Customs and Border Patrol and the City of Naperville, IL, requiring the use of overtime. ILEAS reimbursed the Sheriff's Office for Two Thousand Four Hundred and Ninety Four Dollars ($2,494.00). The City of Naperville reimbursed the Sheriff's Office Two Thousand Three Hundred and Twenty Three Dollars and Twenty cents ($2,323.20). ICE reimbursed the Sheriff's Office Twelve Thousand Six Hundred Eighteen Dollars and Forty Two Cents ($12618.42). All monies were deposited into the Sheriff’s Miscellaneous Revenue line item (001.380.000.37900); and

WHEREAS, a budget adjustment is needed to increase the FY15 budget to reflect the

revenue received and not originally budgeted and the expenses paid.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the following FY15 budget adjustment be made to reflect the transfer:

001.380.000.37900 Miscellaneous Reimbursement +$17,436 001.380.380.40200 Overtime +$17,436


in original budget or a subsequent budget revision?

Are funds currently available for this Personnel/Item/Service in the specific line item?

If funds are not currently available in the specified line item, where are the funds available?

001.380.380.40200 Overtime No Yes 001.380.000.37900



Vote: [Unanimous]

15-11 Sheriff-OT

Packet Pg. 86



Authorizing a Contract Extension for Kane County HVAC Services

Committee Flow: Administration Committee, Contact: Don Biggs, 630.208.5175

Budget Information:

Was this item budgeted? Yes Appropriation Amount:


Summary:

Facility Management outsources HVAC repairs which cannot be performed in house by County staff. This resolution request is to extend the current HVAC Services contract (Res 14-196), with Mechanical Inc., Freeport, IL 61032, for one (1) year as outlined in the 2014 contract. Mechanical Inc. has extensive working knowledge of County buildings, and have been very responsive in meeting the needs of the County since 2009. The Original 2009 contract hourly rate was $89.95 and has been held for seven (7) years without an increase. Mechanical Inc. is requesting a Five percent (5%) increase or a per hour rate of $94.45 for a standard eight (8) work hours, Monday through Friday. This increase is requested because of journeyman and apprentice workers union contract raises. The (08-14) Bid Tab indicates that Mechanical Inc. hourly rate of $89.95 was ($20.05) below the next bidders hourly rate of $110.00.

Packet Pg. 87

STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING A CONTRACT EXTENSION FOR KANE COUNTY HVAC SERVICES

WHEREAS, it is recommended to extend the 2014 HVAC Services, contract (Res 14-196), for Kane County Facility Management Services to Mechanical Inc. of Freeport, IL 61032; and

WHEREAS, the County of Kane requests and Mechanical Inc. of Freeport, IL 61032, agrees

to the extension of the contract for an additional one (1) year of service; and WHEREAS, Mechanical Inc. has provided excellent services and has extensive working

knowledge of County buildings, and have been very responsive in meeting the needs of the County since 2009; and

WHEREAS, the original contract in 2009 per our rate was $89.95 and has been held for

seven (7) years without an increase; and WHEREAS, Mechanical Inc. is requesting 5% increase, a per hour rate of $94.45 for a

standard eight (8) work hours, Monday through Friday because of journeyman and apprentice workers union contract raises; and

WHEREAS, appropriate funds have been budgeted and are available in the FY2015 budget. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman is

hereby authorized to execute a contract with Mechanical Inc. of Freeport, IL 61032, to provide professional HVAC service at an hourly rate of Ninety-Four Dollars and Forty Five Cents ($94.45.)

Line Item

Line Item Description Was Personnel/Item/Service approved


budget revision?



line item?




Various Budgeted

Line Items Contractual Yes Yes N/A



Vote: [Unanimous]

15-11 HVAC

Packet Pg. 88



Increasing Court Security Fee

Committee Flow: Judicial/Public Safety Committee, Finance and Budget Committee, Executive Committee, County Board Contact: Joseph Onzick, 630.208.5113

Budget Information:

Was this item budgeted? N/A Appropriation Amount: N/A


Summary:

A recent revision to the Illinois State Statutes allows the County to increase the Court Security Fee collected by the Sheriff’s Office to cover the full cost of providing court security as determined by an acceptable cost study. Such a cost of service study was performed by Fiscal Choice Consulting in 2014 and was recently update for 2015. This cost of service study indicates a fee of $47.90 is necessary in order to recover the full cost of providing court security. This resolution authorizes the increase of the Court Security Fee from $25 to $47.90. Such an increase will potentially eliminate the $1,152,378 subsidy that would otherwise be needed. The 2016 budget for Court Security assumes that this fee increase will be approved.

Packet Pg. 89

STATE OF ILLINOIS

COUNTY OF KANE


INCREASING COURT SECURITY FEE

WHEREAS, Illinois Revised Statute 55 ILCS 5/5-1103 allows the County Board to increase

the court security fee collected by the Sheriff’s Office if the increase is justified by an acceptable

cost study showing that the current statutory fee is not sufficient to cover the cost of providing the

court security service; and

WHEREAS, pursuant to Finance Committee approval, a cost study of court security services

provided by the Sheriff’s Office (hereinafter referred to as “study”) was completed in September 2014 and updated in June 2015 by Fiscal Choice Consulting, LLC of Northfield, Illinois who is qualified to perform such studies; and

WHEREAS, said study reflects that the maximum fee of $25.00 set forth by statute is not

sufficient to cover the cost of rendering said service; and WHEREAS, the findings of this study are hereby accepted and adopted by the Kane County

Board and shall be available at the Office of the County Clerk upon request. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the fee for the court

security services provided by the Sheriff’s Office of Kane County is established at $47.90 and shall be effective as of January 1, 2016.

NOW, THEREFORE, BE IT FURTHER ORDAINED by the Kane County Board that the fee

for the court security services provided by the Sheriff’s Office of Kane County be reviewed in approximately one year and be adjusted if necessary.



Vote: [Unanimous]

15-11 CS Fee

Packet Pg. 90



Authorizing Use of Unexpended Recovery Zone Bond Proceeds

Committee Flow: Administration Committee, Finance and Budget Committee, Executive Committee, County Board Contact: Joseph Onzick, 630.208.5113

Budget Information:

Was this item budgeted? No Appropriation Amount: $ 75,084

If not budgeted, explain funding source: Unexpended bond proceeds in Fund 622

Summary:

The County loaned Recovery Zone Economic Development bond proceeds to the Rob Roy Drainage District and the Village of Elburn to fund qualified economic development projects. Rob Roy Drainage District returned $71,455.51 of unused funds and the Village of Elburn returned $3,628.23 of unused funds. Since the County is required to use 100% of the bond proceeds for qualified economic development projects, an opportunity exists to use these proceeds returned from other government entities to fund a County qualified economic development project. The County’s fiber optic cable infrastructure improvement project meets the criteria of such a project according to the opinion of our bond counsel. Therefore, this resolution authorizes the use of these returned unexpended bond proceeds along with the remaining balance of $294 in the Recovery Zone Bond Construction Fund to pay $75,378 of the cost of the fiber optic cable project. The total cost of this project is estimated at $92,400 and has already been authorized by the County Board. This resolution simply changes the source of funding for this $75,378 from the Public Safety Sales Tax Fund to the Recovery Zone Bond Construction Fund.

Packet Pg. 91

STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING USE OF UNEXPENDED RECOVERY ZONE BOND PROCEEDS

WHEREAS, Kane County loaned the Rob Roy Drainage District (the “Agency”) $300,000 of Recovery Zone Economic Development bond proceeds pursuant to a loan agreement dated August 18, 2011 for the purpose of paying for all or a portion of the cost of certain improvements, repairs and replacements to the Agency’s agricultural drain tile system; and

WHEREAS, excess bond proceeds as defined in the loan agreement between Kane County

and the Rob Roy Drainage District in the amount of $71,455.51 has been returned to the County; and

WHEREAS, Kane County loaned the Village of Elburn (the “Agency”) $300,000 of Recovery

Zone Economic Development bond proceeds pursuant to a loan agreement dated December 14, 2010 for the purpose of paying for all or a portion of the cost of certain improvements to the Agency’s waste water treatment plant; and

WHEREAS, excess bond proceeds as defined in the loan agreement between Kane County

and the Village of Elburn in the amount of $3,628.23 has been returned to the County; and WHEREAS, an unexpended balance of accumulated interest in the amount of $293.56

remains in the Recovery Zone Bond Construction Fund; and WHEREAS, in the opinion of the County’s bond counsel the County is required to use 100%

of the Recovery Zone Economic Development bond proceeds to fund projects that meet the definition of a qualified economic development purpose according to Section 1400U-2 of the Internal Revenue Code of 1986, as amended and enacted as part of the American Recovery and Reinvestment Act of 2009; and

WHEREAS, the County has a fiber optic cable infrastructure improvement project estimated

to cost $92,400 that in the opinion of the County’s Bond Counsel meets the definition of a qualified economic development purpose.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the total balance of

$75,377.30 of unexpended Recovery Zone Economic Development bond proceeds is hereby authorized to fund the County’s fiber optic cable infrastructure project.

NOW, THEREFORE, BE IT FURTHER RESOLVED by the Kane County Board that the

Fiscal Year 2015 budget be amended as follows:

622.760.766.99000 Recovery Zone Bond Debt Service – Transfer to Other Funds + $71,456

622.760.766.99000 Recovery Zone Bond Debt Service – Transfer to Other Funds + $3,628

622.760.000.39900 Recovery Zone Bond Debt Service – Cash On Hand + $75,084

Packet Pg. 92

514.800.000.39000 Recovery Zone Bond Construction – Transfer from Other Funds + $71,456

514.800.000.39000 Recovery Zone Bond Construction – Transfer from Other Funds + $3,628

514.800.000.39900 Recovery Zone Bond Construction – Cash on Hand + $294

514.800.529.70060 Recovery Zone Bond Construction – Communication Equipment $75,378



budget revision?



line item?




514.800.529.70060 Communication Equip No No Return of excess bond proceeds

deposited in 622 Recovery Zone

Bond Debt Service



Vote: [Unanimous]

15-11RZB Proceeds

Packet Pg. 93



Approving FY 2016 Third Party Claims Administration Services Agreement with Cannon Cochran Management Services, Inc. (CCMSI)

Committee Flow: Human Services Committee, Finance and Budget Committee, Executive Committee, County Board Contact: Sheila McCraven, 630.232.5932

Budget Information:

Was this item budgeted? Y Appropriation Amount: $75,610


Summary:

This resolution approves the retention of Cannon Cochran Management Services, Inc. (CCMSI) as Kane County’s 3rd party administrator for all line of insurance including auto, property, casualty, general liability and workers compensation claims. CCMSI is the incumbent. This is the 3rd year of the current contract period.

Packet Pg. 94

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING FY 2016 THIRD PARTY CLAIMS ADMINISTRATION SERVICES AGREEMENT WITH CANNON COCHRAN MANAGEMENT SERVICES, INC. (CCMSI)

WHEREAS, to protect the interests of Kane County prompt and effective handling of property, casualty, general liability, automobile and workers compensation claims is required and a service agreement with Cannon Cochran Management Services, Inc. (CCMSI) needs to be in place for Fiscal Year 2016.

FUND 010, Line Item 50000 Cannon Cochran Management Services, Inc. AGENCY FEE $75,610 NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman is

authorized to enter into a contract with Cannon Cochran Management Services, Inc. (CCMSI) to provide third party claims administration services for all lines of commercial insurance including property, casualty, general liability, automobile and workers compensation.



budget revision?



line item?




010.120.130.50000 Project Administration Yes Yes N/A



Vote: [Unanimous]

15-11 CCMSI

Packet Pg. 95



Approving Payment of FY2016 Auto, Property, Casualty, General Liability and Workers Compensation Insurance Premiums and Entering into a Service Agreement with Wine Sergi Insurance

Committee Flow: Human Services Committee, Finance and Budget Committee, Executive Committee, County Board Contact: Sheila McCraven, 630.232.5932

Budget Information:

Was this item budgeted? Y Appropriation Amount: $646,726


Summary:

This is the annual resolution establishing the insurance premiums for all lines of commercial

insurance including auto, property, casualty, general liability and workers compensation

coverage for Fiscal Year 2016. This resolution also approves entering into a service agreement

with Wine Sergi Insurance, LLC, the incumbent agency.

Packet Pg. 96

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING PAYMENT OF FY2016 AUTO, PROPERTY, CASUALTY, GENERAL LIABILITY AND WORKERS COMPENSATION INSURANCE PREMIUMS AND ENTERING INTO A

SERVICE AGREEMENT WITH WINE SERGI INSURANCE

WHEREAS, to protect the interests of Kane County to procure commercial insurance coverage including auto, property, casualty, general liability, and workers compensation policies and a service agreement with Wine Sergi Insurance, LLC needs to be in place for Fiscal Year 2016. Fund 010, Line Item 50000 WINE SERGI INSURANCE

AGENCY FEE $28,500 Wine Sergi/WS Proposed Service Fee is valid for (3) additional (1) year periods-based on acceptable performance.WS will provide annual pricing proposals for each additional (1) year period

Wine Sergi 360 “BizAssure” $250

Fund 010, Line Item 53000 PACKAGE INCLUDING $205,274 General Liability $10,000,000 per occurrence Auto Liability, $10,000,000 per occurrence Auto Physical Damage, $10,291,252 per occurrence Public Officials Liability, $ 10,000,000 per occurrence Employment Practices Liability, $ 10,000,000 per occurrence Law Enforcement Liability, $ 10,000,000 per occurrence Limit $ 350,000 deductible/SIR Excess Liability, $10,000,000 per occurrence $ 27,500 Cyber Liability $ 1,000,000 per occurrence $ 19,800 Deductible $25,000 Employee Dishonesty/Crime Limit $ 500,000 $ 2,477 Deductible $25,000 Property $153,470 Buildings/Contents Blanket ($199,733,121) Computers ($ 7,756,940) Includes Boiler & Machinery/Equipment Deductible: $25,000 except $50,000 Flood & Earthquake Fund 010, Line Item 53010 Excess Workers’ Compensation Workers’ Compensation: Limit $ Statutory IL Benefit Employers Liability $ 1,000,000 Limit $209,455 Self-Insured Retention: $850,000 TOTAL COSTS $646,726

Packet Pg. 97

Total amount of premiums in the amount of $617,976 annually, subject to appropriation by the Kane County Board. These premiums are in effect from December 1, 2015 through November 30, 2016, and are to be monitored by the Finance Director.

NOW, THEREFORE, BE IT RESOLVED that the Finance Director is instructed to allocate the costs of these policies to the County’s Special Revenue Funds, and OCR Workforce Services. All payments and claims must be reported quarterly to the Human Services, Finance and Executive Committees.

BE IT FURTHER RESOLVED that payments for the approved insurance programs and

policies shall be expended from the Insurance Liability Fund (010) in an amount of $646,426 annually, subject to appropriation by the Kane County Board.



budget revision?



line item?




010.120.130.50000

010.120.130.53000

010.120.130.53010

Project Admin

Insurance Liability

Workers’ Comp

Yes Yes N/A



Vote: [Unanimous]

15-11 Commercia Renewal

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Authorizing Grant Agreements to Support Health Services to Community

Committee Flow: Public Health Committee, Finance and Budget Committee, Executive Committee, County Board Contact: Barbara Jeffers, 630.444.3124

Budget Information:


If not budgeted, explain funding source: N/A

Summary:

The Kane County Health Department each year applies for and budgets for grants to support its programs to provide health services to the community. The expenses for these programs are included in the approved FY2016 budget. The grants reimburse the Kane County Health Department for the health cost of the programs. The purpose of this resolution is to improve the timeliness of cash flow by reducing the time it take to accept the grant award to support approved budgeted expenses. This resolution allows the Kane County Board Chairman to sign an agreement to accept the maximum awarded grant funds for the grants listed in this resolution to support the expense included in the approved FY2016 budget.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING GRANT AGREEMENTS TO SUPPORT HEALTH SERVICES TO COMMUNITY

WHEREAS, the Illinois Department of Public Health, Illinois Department of Human Services

and Illinois State Board of Education have made grants available to the Kane County Health

Department to establish and maintain various public health programs; and

WHEREAS, these grants provide ongoing funding from year to year to support Kane County

Health Department programs; and

WHEREAS, the County of Kane, through its health department, wishes to apply for and

accept the maximum available grants awarded by the Illinois Department of Public Health, Illinois

Department of Human Services and Illinois State Board of Education; and

WHEREAS, the list of grants as shown on Exhibit A (attached) has been budgeted in FY

2016 and applications will be submitted for which the overall goals are compatible with the Kane

County Health Department; and

WHEREAS, the applicable expenditures have been included in the approved FY 2016 budget.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman be,

and herby is, authorized to enter into contracts for the grants, for the acceptance of the maximum amount of revenues, with copies of said contract to be on file in the County Clerk’s office.

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Vote: [Unanimous]

15-11 Grant Agreements

Line Item Line Item Description Was personnel/item/service



Are funds currently

available for this

personnel/item/service

in the specific line

item?

If funds are not

currently available in

the specified line

item, where are the

funds available?

350.580.000.32460 IDPH Preparedness

Grant

Yes Yes N/A

350.580.000.32490 IDPH Cities

Readiness Grant

Yes Yes N/A

350.580.000.32590 IDPH IL Tobacco

Free Community

Grant

Yes Yes N/A

350.580.000.32600 IDPH Tobacco

Reality IL Grant

Yes Yes N/A

350.580.000.32580 IDPH TB Observed

Therapy Grant

Yes Yes N/A

350.580.000.32470 IDPH Lead Poison

Case Management

Grant

Yes Yes N/A

350.580.000.32400 IDHS Early Child

Network Grant

Yes Yes N/A

350.580.000.32430 IDHS Healthy

Childcare IL Grant

Yes Yes N/A

350.580.000.32410 IDHS Family Case

Management Grant

Yes Yes N/A

350.580.000.32520 IDPH Local Health

Protect Grant

Yes Yes N/A

350.580.000.32630 IDPH West Niles

Virus Prevention

Grant

Yes Yes N/A

350.580.000.32890 Vaccines For

Children Grant

Yes Yes N/A

350.580.000.33675 Health Kids - Fox

Valley

Yes Yes N/A

350.580.000.33710 Chronic Disease

Program

Yes Yes N/A

351.580.000.32760 Kane Kares - ISBE

Grant

Yes Yes N/A

351.580.000.33640 MIECHVP Grant Yes Yes N/A

351.580.000.33695 MIECHVP Grant -

Supplement

Yes Yes N/A

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“EXHIBIT A”

Agency Grant Description

Illinois Department of

Public Health

Public Health Emergency

Preparedness

Maintain & augment ability to respond to a public health emergency


Public Health

City Readiness Initiative Supports ability to dispense medical countermeasures to the population

during a public health emergency


Public Health

Tobacco Free Community Implementation of tobacco prevention and control programs


Public Health

Tobacco Reality IL Grant Decrease and prevent tobacco use among youth by peer education


Public Health

Directly Observed Therapy Tuberculosis control programs efforts to treat individuals diagnosed with

active TB disease


Public Health

Lead Poisoning Case

Management with

Environment Investigation

Services

Lead case management and environmental investigations on children

identified with elevated blood lead levels


Human Services

All Our Kids Early Childhood

Networks

Community based collaboration to promote positive growth and development

for children birth to 8 years old and their families


Human Services

Healthy Child Care Illinois Assist with coalition and capacity building related to child health care needs

and facilitate health and safety training for childcare providers


Human Services

MIH Special Project HIRISK

infant Follow up

Case management services to families with an infant diagnosed with a high-

risk condition after newborn hospital discharge and/or environmental risk


Public Health

Local Health Protection Food, water and disease protection as well as core community planning

activities related to certification as a local health department


Public Health

West Niles Virus (WNV) Environmental surveillance, public information, human case investigation and

prevention of mosquito-borne diseases such as West Nile viral encephalitis

and other vector-borne diseases


Public Health

Vaccines for Children

Program (VFC)

Conduct provider site visits to assess the healthcare provider’s immunization-

related practices to improve immunization services and increase pediatric

coverage levels

Community CFFRV

Consolidated Fund

Fit for Kids Program Grant The grant to fund the Coordinator for the Fit for Kids program


Public Health

Chronic Disease And School

Health Program

The is targeted to local health department to lead the implementation of

diabetes, heart disease, obesity prevention and promote school health in their

communities

Illinois State Board of

Education

Early Childhood Block Grant Coordinated services to at-risk infants and toddlers and their families

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Human Services

Maternal Infant Early Child

Home Visitation Project

Helps the Elgin community to expand coordinated intake & home visitation

and develop community systems for home visit referral and parent training


Human Services


Home Visitation Project -

Community Service

Funding contracts for providing training for parents using evidence-based

models.


Human Services


Home Visitation Project

Helps the Elgin community to expand coordinated intake & home visitation

and develop community systems for home visit referral and parent training


Human Services


Home Visitation Project -

Community Service

Funding contracts for providing training for parents using evidence-based

models.

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Authorizing Grant Agreement for 2016 Public Health Emergency Preparedness (PHEP) Local Health Department Ebola Supplemental Program

Committee Flow: Public Health Committee, Finance and Budget Committee, Executive Committee, County Board Contact: Barbara Jeffers, 630.444.3124

Budget Information:

Was this item budgeted? Yes Appropriation Amount: $88,560.00


Summary:

The Illinois Department of Public Health, Office of Preparedness and Response, is providing this

grant to local health department to prepare for a possible Ebola Virus Disease (EVD) outbreak,

and to strengthen response capabilities for future infectious disease outbreaks.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING GRANT AGREEMENT FOR 2016 PUBLIC HEALTH EMERGENCY PREPAREDNESS (PHEP) LOCAL HEALTH DEPARTMENT EBOLA SUPPLEMENTAL

PROGRAM

WHEREAS, the Illinois Department of Public Health, Office of Preparedness and Response, is providing this grant to local health departments to prepare for the identification, safe transport, contact tracking, care of, and waste cleanup of an Ebola Virus Disease (EVD) outbreak; and

WHEREAS, the Kane County Health Department has developed and EVD work plan which

conforms to Illinois Department of Public Health standards; and WHEREAS, the Illinois Department of Public Health, Office of Preparedness and Response

has awarded the Kane County Health Department Eighty Eight Thousand Five Hundred Sixty Dollars ($88,560.00) to be used for the implementation of the EVD work plan and infectious disease training; and

WHEREAS, the applicable revenue and expenditures have been included in the FY 2016

budget.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to enter into said grant agreement with the Illinois Department of Public Health. The budget adjustments to the FY2015 budget to record the grant are listed below:

(a) Account Number to be assigned by the Kane County Finance Department.

G/L Account Description Budget Adjustment

350.580.000.3XXXX(a) (PHEP) & (LHD) Ebola Supplemental Program

$88,560

350.580.000.33900 Miscellaneous Grants -$73,709

350.580.643.40000 Salaries & Wages $52,097

350.580.631.40000 Salaries & Wages -$52,097

350.580.643.45000 Healthcare Contribution $10,135

350.580.631.45000 Healthcare Contribution -$10,135

350.580.643.45010 Dental Contribution $303

350.580.631.45010 Dental Contribution -$303

350.580.643.45100 FICA $3,985

350.580.631.45100 FICA -$3,985

350.580.643.45200 IMRF $5,215

350.580.631.45200 IMRF -$5,215

350.580.643.50150 Contractual Services $8,500

350.580.643.60010 Operating Supplies $3,130

350.580.643.53120 Employee Mileage Expense $3,221

350.580.643.53000 Liability Insurance $974

350.580.631.53000 Liability Insurance -$974

350.580.643.53020 Workers ‘Compensation $1,000

350.580.631.53020 Workers ‘Compensation -$1,000

Total $0.00

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Vote: [Unanimous]

15-11 Ebola

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Allowance of Claims and Issuance of Payment Order

Committee Flow: Finance and Budget Committee, Executive Committee, County Board Contact: Rob Russell, 630.232.5914

Budget Information:



Summary:

This authorizes the Auditor to approve for payment by the Treasurer the attached invoices from appropriate accounts in the Coroner’s Office Funds.

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STATE OF ILLINOIS

COUNTY OF KANE


ALLOWANCE OF CLAIMS AND ISSUANCE OF PAYMENT ORDER

WHEREAS, the invoices included in the attached Appendix, totaling $4,954.83, are for necessary goods and services for the Coroner’s Office in fulfilling its statutory duties and have been approved by the Coroner; and

WHEREAS, sufficient funds are available in the Coroner’s Funds to pay said invoices, and

the Coroner has approved payment of the invoices from said funds; and WHEREAS, the Judicial and Public Safety Committee has additionally reviewed the

attached invoices, has authorized their payment, and has forwarded said invoices to the Finance Committee for its authorization of payment and for such other action as to permit the Auditor to fulfill his duties in accordance with state statute and the Kane County Financial Policies; and

WHEREAS, the Auditor is recommending the payment of the attached invoices. NOW, THEREFORE, BE IT RESOLVED the Kane County Auditor is hereby authorized to

approve for payment by the Treasurer the invoices included in the attached Appendix, totaling $4,954.83, from the appropriate accounts in the Coroner’s Funds.



Vote: [Unanimous]

15-11Coroners Inv

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Authorizing Contract with Flexible Benefits Service Corporation to Administer Flexible Spending Accounts

Committee Flow: Human Services Committee, Executive Committee, County Board Contact: Sheila McCraven, 630.232.5932

Budget Information:

Was this item budgeted? Y Appropriation Amount: $8096


Summary:

This resolution authorizes the Chairman to enter into a contract to retain Flexible Benefits Service Corporation as the 3rd party administrator for Kane County’s flexible benefit accounts. This is the 2nd year that Kane County has been with Flexible Benefits Corp. This service was bid out through our former broker, Global Benefits Group, Flexible Benefits Corporation for FY2015. Flexible Benefit Corporation was the lowest responsible bidder. Flexible Benefits also offered a 3-year rate guarantee.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING CONTRACT WITH FLEXIBLE BENEFITS SERVICE CORPORATION TO ADMINISTER FLEXIBLE SPENDING ACCOUNTS

WHEREAS, by Resolution No. 91-22 dated February 12, 1991 Kane County heretofore established the County of Kane Pre-Tax Deduction Plan (“the Plan”) to provide for the payment of the portion of the group medical insurance premium payable by the employees of the County on a pre-tax basis; and

WHEREAS, Kane County allows employee participation in flexible spending accounts for

healthcare and dependent care; and WHEREAS, Kane County desires to renew its contract with Flexible Benefit Service

Corporation to administer its flexible spending accounts. NOW, THEREFORE, BE IT RESOLVED the Kane County Board authorizes the Chairman to

execute any necessary documents for Flexible Benefit Corporation to administer Kane County’s flexible spending accounts.




Are funds currently available for

this Personnel/Item/Service in the

specific line item?

If funds are not currently

available in the specified line

item, where are the funds

available?

001.800.808.50520 Healthcare Administration Services Yes Yes N/A



Vote: [Unanimous]

15-11 FSA

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Amending and Restating County of Kane Flexible Benefits Plan

Committee Flow: Human Services Committee, Executive Committee, County Board Contact: Sheila McCraven, 630.232.5932

Budget Information:



Summary:

The Flexible Spending Plan document and summary are being amended to make minor changes to comply with the Affordable Care Act, to revise the language about the consequences of fraud or misrepresentation.

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STATE OF ILLINOIS

COUNTY OF KANE


AMENDING AND RESTATING COUNTY OF KANE FLEXIBLE BENEFITS PLAN

WHEREAS, by Resolution 91-22, dated February 12, 1991, Kane County heretofore established the County of Kane Pre-Tax Deduction Plan (the “Plan”) to provide for the payment of the portion of the group medical and dental insurance premium payable by the employees of the County on a pre-tax basis; and

WHEREAS, by Resolution 05-446, dated December 13, 2005, Kane County amended and

restated the Plan to allow participation in flexible spending accounts for health and dependent care; and

WHEREAS, by Resolution 12-357, dated October 25, 2012, Kane County amended and

restated the Plan to permit participation by qualified Kane County employees who are enrolled in the Teamsters Health and Welfare plan; and


restated the Plan to permit the rollover up to $500 of unused funds at the end of the 2013 plan year and for each year thereafter; and


restated the Plan to shorten the run-out period for terminating employees from 90 days to 30 days; reflect new election changes permitted by the Affordable Care Act; reflect the use of debit cards; indicate a new third party administrator; shorten the FSA appeal period from 180 days to 60 days; and

WHEREAS, Kane County desires to amend and restate the Plan to make minor changes to

comply with the Affordable Care Act, to revise the language about the consequences of fraud or misrepresentation.

NOW, THEREFORE, BE IT RESOLVED that the County does hereby adopt the County of

Kane Flexible Benefits Plan as amended, and authorizes the Chairman to execute any necessary documents for the implementation of the plan effective January 1, 2016.



Vote: [Unanimous]

15-11 FSA Plan

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Amending Holiday and After-Hours On Call Policy For Kane County Animal Control Department Employees

Committee Flow: Public Health Committee, Human Services Committee, Executive Committee, County Board Contact: Brett Youngsteadt, 630.208.3814

Budget Information:



Summary:

Amending After-Hours On-Call Resolution (12-132) to eliminate non-emergency calls after midnight and reduce overtime.

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STATE OF ILLINOIS

COUNTY OF KANE


AMENDING HOLIDAY AND AFTER-HOURS ON CALL POLICY FOR KANE COUNTY ANIMAL CONTROL DEPARTMENT EMPLOYEES

WHEREAS, from time to time the Human Services Committees finds it desirable to establish certain policies for Kane County Departments that are in variance with those contained in the Kane County Personnel Policy Handbook and to adopt specific policies for a certain Department to meet unique operational requirements; and

WHEREAS, the Human Services Committee desires to amend such personnel policies

related to after-hours on-call and holiday staffing for the Kane County Animal Control Department.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that Animal Control Warden On-Call Policy and Procedure Policy and the Overtime and the Overtime and Holidays Worked policy are amended as set forth in the attached document.



Vote: [Unanimous]

15-11 On-Call

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Administrative Policy Category: Operations and Administration Applicability: All staff Effective Date: Established Date: Approved by: Subject: Animal Control Warden On-Call Policy and Procedure Policy: In order to fulfill the mission of preventing the spread of rabies, impounding

stray dogs, and removing sick or injured wildlife, Animal Control Wardens must be available to work after hours, weekends, and County-scheduled holidays. Purpose: The purpose of this policy is to assure a response to rabies control, stray

dogs and sick and injured wildlife after normal business hours in accordance with the Overtime Policy. Procedure:

1. When on‐call, the Animal Control Warden is expected to complete the following activities in unincorporated areas of Kane County and when permission has been received from municipalities that have current Animal Control Service Agreements:

a. Respond to all calls received on the Emergency Pager System by returning phone calls and responding in the field as needed until midnight. After Midnight; only emergency calls will be responded to. All non-emergency calls will be responded to during normal business hours. (See appendix A for a list of non-emergency calls)

a. Respond to all calls received on the Emergency Pager System by returning phone calls and responding in the field as needed.

b. Impound confined stray dogs. c. Pick‐up sick/ injured stray dogs and cats. d. Remove sick/ injured raccoons, opossums, skunks and birds of prey from

outside of a structure on private property. e. Respond to life threatening complaints of animal abuse/ neglect. f. Assist police departments, fire departments, the Kane County Coroner,

and the Kane County Sheriff’s Department as necessary. g. Complete animal bite confinement notices within twenty‐four (24) hours of

an incident, including Saturdays and Sundays and County‐ scheduled holidays.

2. When an Animal Control Warden is on‐call the following shall apply: a. During the week the Animal Control Warden on call will respond to call

outs beginning at 6:00pm October 1 through March31 and at 10 8pm April 1 through September 30.

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b. An Animal Control Warden shall respond to calls (as outlined in section 1a‐f) received on the Emergency Pager System within fifteen (15) minutes of being notified.

c. An Animal Control Warden shall be en route within thirty (30) minutes of receiving a call for all situations requiring an on‐site response.

i. All subsequent calls are to be responded to either in the order in which they were received or by severity of the call.

d. Animal Control Wardens shall document all calls received during an on‐call period on a form provided by the Animal Control Administrator, indicating the time the call was received, what agency or individual from whom it was received, whether the call necessitated travel and how long the call lasted.

e. The Kane County Animal Control Administrator shall be available to wardens for consultation during on‐call.

f. For emergency calls arising after midnight;, the Kane County Animal Control Administrator shall be contacted. If it is determined the situation requires a response by an Animal Control Warden, the Kane County Animal Control Administrator will contact the Animal Control Warden On‐call to respond. Kane County Animal Control does not respond to calls after midnight unless in the event of an emergency (See appendix A for a list of non-emergency calls).

3. When an Animal Control Warden is on call the following restrictions shall apply: a. Animal Control Wardens may not be impaired by drugs (legal or illegal) or

alcohol. b. Animal Control Wardens are not permitted to use Kane County Animal

Control vehicles for personal reasons. c. Animal Control Wardens are not permitted to use Kane County Animal

Control vehicles outside of Kane County without prior approval of the Administrator.

Administrative Policy Category: Operations and Administration Applicability: All staff Effective Date: Established Date: Approved by: Subject: Overtime and Holidays Worked Policy: In order to fulfill the mission of preventing the spread of rabies and caring for the

animals in the custody of Kane County Animal Control, staff must be available to work unscheduled overtime hours as necessary and to care for the animals at the shelter during County scheduled holidays.

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Purpose: To establish policies and procedures for Animal Control Wardens and Kennel

staff regarding overtime and time/pay earned when physically working during a County scheduled holiday. Procedure:

Animal Control Wardens Schedule and On‐Call Stipend: October 1 through March 31

1. Each Animal Control Warden is assigned to work 40 hours per week. An Animal Control Warden will be assigned one of three schedules including a one hour unpaid lunch break and two fifteen minute paid breaks in accordance with the current Kane County Personnel Policy Handbook:

a. 7:00 am – 4:00 pm b. 8:00 am – 5:00 pm c. 9:00 am – 6:00 pm

2. Each Animal Control Warden is assigned to be on‐call every third week or as needed based on operational needs, beginning on Friday evening at 6:00 pm and ending at Midnight the following Thursday 6:59am the following Friday. On‐call is defined as carrying the pager and responding to calls between 6:00 pm and Midnight and 6:59am during weekdays and from 7:00 am until Midnight on Saturday, Sunday, until 6:59am Monday and County‐scheduled holidays.

3. Each week the Animal Control Warden is on‐call and carries the pager, a stipend of $120.00 will be earned.

Animal Control Wardens Schedule and On‐Call Stipend: April 1 through September 30

1. Each Animal Control Warden is assigned to work 40 hours per week. An Animal Control Warden will be assigned one of three schedules including a one hour unpaid lunch break and two fifteen minute paid breaks in accordance with the current Kane County Personnel Policy Handbook:

a. 7:00 am – 4:00 pm b. 9:00 am – 6:00 pm c. 1:00 pm – 10:00 pm11:00 am – 8:00 pm

2. Each Animal Control Warden is assigned to be on‐call every third week or as needed based on operational needs, beginning on Friday evening at 10:00 8:00 pm and ending at 7:00 6:59 a.m. the following Thursday Friday. On‐call is defined as carrying the pager and responding to calls between 10:00 8:00 pm and Midnight and 6:59 am the next morning during weekdays and from 7:00 am until Midnight on Saturday, Sunday, until 6:59 am Monday and County – scheduled holidays.

3. Each week the Animal Control Warden is on‐call and carries the pager, a stipend of $180.00 will be earned.

Animal Control Wardens On‐Call Pay 1. In the event that an Animal Control Warden performs work by answering the

telephone or responding to a call in the field while assigned to be on‐call, on‐call

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pay at the rate of one and one half times the regular rate of pay will be earned for time spent on these activities including travel time. In the event that an Animal Control Warden responds to a call outside of their assigned schedule, when not on‐call and with Administrator or designee approval, on‐call pay at the rate of one and one half times the regular rate of pay will be earned for time spent on these activities including travel time.

2. In the event that an Animal Control Warden has used benefit time during a normal work week (not on‐call), benefit time shall not be counted as hours worked for the purpose of calculating overtime. Benefit time includes family and medical leave (“FMLA leave”), vacation, sick, personal, and any other excused or unexcused leave regardless of whether the leave time is paid. If, however, the Animal Control Warden responds to a call outside of their assigned schedule, when not on‐call and with Administrator or designee approval, on‐call pay at the rate of one and one half times the regular rate of pay will be earned for time spent on these activities including travel time.

Animal Control Wardens – Weekends and Holidays Worked

1. At the beginning of each County fiscal year Animal Control Warden’s will meet with the Administrator and jointly agree on a holiday on‐call schedule for the following calendar year, dividing the County‐scheduled holidays evenly among them. If consensus cannot be reached on the schedule, the Administrator will assign holiday on‐call coverage to the Wardens. The Holiday on‐call schedule will be published and made available to all Wardens and Department staff.

2. When an Animal Control Warden is assigned to be on‐call for a weekend or a holiday they will be on call from 7:00 a.m. – Midnight 6:59am the following morning each day.

3. When an Animal Control Warden performs work (responds to calls by phone or going out into the field or performs other required work duties that may not be postponed to a regular work day) on a County ‐ scheduled holiday, Wardens shall earn the following pay and paid time off:

a. Animal Control Wardens will be paid eight hours of holiday pay. In addition, Wardens will be allowed to bank eight hours as Holiday Special Earned on their timesheet to be used at a later date.

b. Holiday Special Earned must be used within sixty days of being earned. When used, this bank of time will be indicated on Animal Control Warden’s timesheets as Holiday Special Used.

c. Time worked on a holiday will be paid as per other time worked when a Warden is on call.

Kennel Assistants – Overtime Earned

1. Each Kennel Assistant is assigned to work a 35 or 40 hour work week including evenings, weekends and holidays. A Kennel Assistant will receive a one month work schedule no less than two weeks before the beginning of each month. This schedule may vary from month to month; a weekly set schedule is not guaranteed. A one hour unpaid lunch break and two fifteen minute paid breaks

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will be given in accordance with the current Kane County Personnel Policy Handbook.

2. Overtime earned by a Kennel Assistant will be paid in accordance with the current Kane County Personnel Policy Handbook.

Kennel Assistants – Holidays Worked

1. On County scheduled holidays, two Kennel staff will be needed to complete kennel duties. Once kennel duties have been completed the work day is ended.

2. At the beginning of each County fiscal year Animal Control kennel staff and the Kennel Manager will meet with the Administrator and jointly agree on a holiday work schedule for the following calendar year, dividing the County‐scheduled holidays evenly among them. Priority for working a holiday will be based upon seniority of an employee in their current position. Each Kennel Assistant and the Kennel Manager will be required to work half of the holidays listed on the Kane County Government Holiday Schedule each year.

3. If consensus cannot be reached on the schedule, the Administrator will assign holiday work coverage. The Holiday schedule will be published and made available to all kennel and Department staff.

4. When a Kennel Assistant works a County‐scheduled holiday, they shall earn the following pay and paid time off:

a. If a Kennel Assistant works on a County‐scheduled holiday to complete

kennel duties, he or she will be paid at a rate of one and on‐half times their base pay.

1. In addition to the pay for hours worked, the Kennel Assistant will then be able to bank seven or eight hours (based on their base schedule of 35 or 40 hours) to use as paid leave. This earned paid leave time will be recorded on the Kennel Assistant’s timesheets as Holiday Special Earned. The Kennel Assistant will not receive holiday pay for this day

b. Holiday Special Earned must be used within 60 days of being earned. When used, this bank of time will be indicated on Kennel Assistant’s timesheets as Holiday Special Used.

c. Except for time worked on a holiday, overtime paid at time and a half will only be earned if the employee physically works more than 40 hours per week. Benefit time (defined above) used shall not be counted when calculating physical hours worked.

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Appendix A Below is a list of Non-Emergency’s that Kane County Animal Control will not respond to or go out to pick up between midnight (12:00 am) and 6:59 am daily.

Lost animal reports

Stray animal pick up

Wildlife pick up (not including bats confined inside of home)

Owned animal biter reports or inquiries

Microchip/Tag research inquiries

Rabies specimen pick ups

Noise complaints

Any questions regarding services offered, billing inquires or hours of operation questions.

The following calls will only be responded to during normal business hours and in the order in which they were received or by priority, at the discretion of the Warden on call. c.

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Amending Resolution No. 15-276 - Authorizing Contracts Providing 2016 Group Health, Dental, Vision, Life and Accidental Death and Dismemberment Insurance Plans through the Intergovernmental Personnel Benefit Cooperative (IPBC) and Approving Employee

Contribution Schedule

Committee Flow: Executive Committee, County Board Contact: Sheila McCraven, 630.232.5932

Budget Information:

Was this item budgeted? Appropriation Amount:


Summary:

This is a draft resolution clarifying the collective bargaining agreements contain "me too" clauses that require the county to offer benefits or improvements to union members. Union members would have the option of staying with the union plans or opting into the non-union plans on the same terms as non-union employees. This draft resolution did not go through the Human Services Committee.

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STATE OF ILLINOIS

COUNTY OF KANE


AMENDING RESOLUTION NO. 15-276 - AUTHORIZING CONTRACTS PROVIDING 2016 GROUP HEALTH, DENTAL, VISION, LIFE AND ACCIDENTAL DEATH AND

DISMEMBERMENT INSURANCE PLANS THROUGH THE INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE (IPBC) AND APPROVING EMPLOYEE

CONTRIBUTION SCHEDULE

WHEREAS, on October 13, 2015, the Kane County Board approved Res. 15-276 Authorizing Contracts Providing 2016 Group Health, Dental, Vision, Life and Accidental Death and Dismemberment Insurance Plans Through the Intergovernmental Personnel Benefit Cooperative (IPBC) and Approving Employee Contribution Schedule; and

WHEREAS, Kane County is a party to several collective bargaining agreements with

different union organizations, including Teamsters Local 330, AFSCME Local 3966 and the Policeman’s Benevolent Labor Committee and said agreement contains “me too” provisions that “should any other group of Kane County employees covered by the County health Plan receive extra benefit or cost improvements…employees…who are in the bargaining unit will be provided with the same benefit or cost improvements”; and

WHEREAS, it is the intent of Kane County to offer union employees the opportunity to

participate in the non-union County health plans and benefits on the same terms as non-union employees.

NOW, THEREFORE, BE IT RESOLVED that subject to agreement by the appropriate union

organizations, union members may participate in the Kane County health plans and benefits on the same terms as non-union employees during the plan year that runs from January 1, 2016 through December 31, 2016.


approved in original budget or

a subsequent budget revision?



line item?




xxx.xxx.xxx.45000

xxx.xxx.xxx.45010

Healthcare Contribution

Dental Contribution

Yes Yes Yes



Vote: [Unanimous]

15-11Amending 15-276

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Authorizing an Intergovernmental Agreement with DeKalb County for Juvenile Detention Services

Committee Flow: Judicial/Public Safety Committee, Executive Committee, County Board Contact: Rick Anselme, 630.406.7468

Budget Information:



Summary:

This resolution is for an increase in per diem rates through an Intergovernmental Agreement between Kane County and DeKalb County and allows for the Kane County Juvenile Justice Center to make available at least seven (7) beds at a time for Dekalb County juveniles. DeKalb County entered into an intergovernmental agreement with Kane County on December 1, 2012, for a period of five (5) years from that date. The per diem rate was set for review three (3) years into the agreement for appropriateness of fees. The per diem rate will increase from $100.00 per day, to $110.00 per day for all beds for the remainder of the agreement, beginning December 1, 2015. The agreement has a two year period remaining that terminates December 1, 2017. The agreement may be renewed thirty (30) days prior to the expiration date for a period not to exceed one year for each renewal.

Packet Pg. 152

STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH DEKALB COUNTY FOR JUVENILE DETENTION SERVICES

WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine or transfer any power of function in any manner not prohibited by law or by ordinance and may use their credit, revenues and other resources to pay costs related to intergovernmental activities; and

WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq, provides that any

county may participate in an intergovernmental agreement under this Act notwithstanding the absence of specific authority under the State law to perform the service involved provided that the unit of local government contracting with the county has authority to perform the service; and

WHEREAS, DeKalb County entered into an intergovernmental agreement with Kane County

on December 1, 2012, for a period of five (5) years from that date. The per diem rate was set for review three (3) years into the agreement for appropriateness of fees. The per diem rate will increase from $100 per day to $110 per day for all beds for the remainder of the agreement beginning December 1, 2015. Wherein Kane County will guarantee housing for seven (7) DeKalb County juveniles at its Juvenile Justice Center; and

WHEREAS, the intergovernmental agreement with DeKalb County has a two (2) year period

remaining that terminates December 1, 2017. This agreement may be amended with the written consent of all parties hereto and, provided a need continues to exist, may be renewed thirty (30) days prior to the expiration date for the period not to exceed one (1) year for each renewal.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman

thereof is hereby authorized to enter into an agreement with the County of DeKalb (a copy of which shall be filed with the Kane County Clerk) for Juvenile Detention Services.



Vote: [Unanimous]

15-11 IGA-DeKalb

Packet Pg. 153



Authorizing an Intergovernmental Agreement with McHenry County for Juvenile Detention Services

Committee Flow: Judicial/Public Safety Committee, Executive Committee, County Board Contact: Rick Anselme, 630.406.7468

Budget Information:



Summary:

This resolution is for an increase in per diem rates through an Intergovernmental Agreement between Kane County and McHenry County and allows for the Kane County Juvenile Justice Center to make available at least twelve (12) beds at a time for McHenry County juveniles. McHenry County entered into an intergovernmental agreement with Kane County on December 1, 2012, for a period of five (5) years from that date. The per diem rate was set for review three (3) years into the agreement for appropriateness of fees. The per diem rate will increase from $110.00 per day, to $115.00 per day for all beds for the remainder of the agreement, beginning December 1, 2015. The agreement terminates December 1, 2017. The agreement may be renewed thirty (30) days prior to the expiration date for a period not to exceed one year for each renewal.

Packet Pg. 154

STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH MCHENRY COUNTY FOR JUVENILE DETENTION SERVICES

WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine or transfer any power of function in any manner not prohibited by law or by ordinance and may use their credit, revenues and other resources to pay costs related to intergovernmental activities; and

WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq, provides that any

county may participate in an intergovernmental agreement under this Act notwithstanding the absence of specific authority under the State law to perform the service involved provided that the unit of local government contracting with the county has authority to perform the service; and

WHEREAS, McHenry County entered into an intergovernmental agreement with Kane

County on December 1, 2012, for a period of five (5) years from that date. The per diem rate was set for review three (3) years into the agreement for appropriateness of fees. The per diem rate will increase from $110 per day to $115 per day for all beds for the remainder of the agreement beginning December 1, 2015. Wherein Kane County will guarantee housing for twelve (12) McHenry County juveniles at its Juvenile Justice Center; and

WHEREAS, the intergovernmental agreement with McHenry County terminates December

1, 2017. This agreement may be amended with the written consent of all parties hereto and, provided a need continues to exist, may be renewed thirty (30) days prior to the expiration date for the period not to exceed one (1) year for each renewal.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman

thereof is hereby authorized to enter into an agreement with the County of McHenry (a copy of which shall be filed with the Kane County Clerk) for Juvenile Detention Services.



Vote: [Unanimous]

15-11 IGA-McHenry

Packet Pg. 155



Adopting the 2015 Hazard Mitigation Plan

Committee Flow: Public Health Committee, Executive Committee, County Board Contact: Don Bryant, 630.208.2051

Budget Information:



Summary:

In October of 2003 the County Board adopted the first Hazard Mitigation Plan that identified the natural hazard threats within Kane County and outlined a county-wide strategy to mitigate those threats. Every five years the Hazard Mitigation Plan is reviewed and updated to reflect the changes within our communities along with any changes in mitigation priorities.

The 2015 review and update process has been completed and FEMA has issued a conditional approval of the plan pending adoption by the County Board and the participating municipalities.

Packet Pg. 156

STATE OF ILLINOIS

COUNTY OF KANE


ADOPTING THE 2015 HAZARD MITIGATION PLAN

WHEREAS, the County of Kane is subject to flooding, tornadoes, winter storms, and other natural hazards that can damage property, close businesses, disrupt traffic, and present a public health and safety hazard; and

WHEREAS, a Natural Hazards Mitigation Plan for Kane County has been required by

FEMA since November 2003 in support of state or federal mitigation grant funding; and WHEREAS, on October 14, 2003, the Kane County Board passed Resolution No. 03-308

adopting the Natural Hazards Mitigation Plan and established the County-wide Mitigation Coordinating Committee; and

WHEREAS, the Federal Emergency Management Agency requires that the Kane County

Natural Hazards Mitigation Plan be updated every five years; and WHEREAS, the Kane County Mitigation Coordinating Committee has updated the Natural

Hazards Mitigation Plan and the Federal Emergency Management Agency has reviewed and conditionally approved the Kane County plan pending county adoption; and

WHEREAS, the County’s residents have been invited to participate in the plan update

process and the updated plan has been circulated for review to state and regional agencies and has been supported by those reviewers.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Natural

Hazards Mitigation Plan, as revised in 2015, be adopted as the operational plan for the multi-jurisdictional Natural Hazards Mitigation program within Kane County.



Vote: [Unanimous]

15-11 HazMit

Packet Pg. 157



Approving a Professional Services Agreement with American Surveying & Engineering, P.C. for On-Call Negotiator Services

Committee Flow: Transportation Committee, Executive Committee, County Board Contact: Tom Rickert, 630.406.7305

Budget Information:

Was this item budgeted? No Appropriation Amount: $50,000.00


Summary:

In order to facilitate the acquisition of right of way for the Longmeadow Parkway Bridge Corridor

project, staff requests consideration of the attached resolution approving On-Call Right of Way

Negotiator contract with American Surveying & Engineers, P.C. for $50,000.00.

Packet Pg. 158

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH AMERICAN SURVEYING & ENGINEERING, P.C. FOR ON-CALL NEGOTIATOR SERVICES

WHEREAS, the County of Kane (County) requires the services of an Illinois Department of Transportation (IDOT) certified real estate special ist for the purpose of negotiating proposed right of way for acquisition by the County for the Longmeadow Parkway Bridge Corridor; and

WHEREAS, the Kane County Division of Transportation has solicited and received

proposals for on-call negotiation services and through an interview process has selected American Surveying & Engineering, P.C., 150 N. Wacker Drive, Suite 2650, Chicago, IL 60606 to provide said negotiation services associated with the Longmeadow Parkway Bridge Corridor pursuant to a negotiation agreement, (a copy of which is on file in the office of the Kane County Clerk).

NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board that the County of

Kane enter into an agreement with American Surveying & Engineering, P.C and that the County Board Chairman is hereby authorized to execute an agreement therewith to provide negotiation services for the Longmeadow Parkway Bridge Corridor.

BE IT FURTHER RESOLVED that there is hereby appropriated the not to exceed sum of Fifty Thousand Dollars ($50,000.00) from County Highway Fund #300, Line Item #50150 (Contractual/Consulting Services) for said negotiation services.



budget revision?



line item?




300.520.520.50150 Contractual/Consulting

Services

No Yes



Vote: [Unanimous]

15-11 ROWNegotiatorAS&E

Packet Pg. 159



Approving Adopt-A-Highway Program Applicants


Budget Information:



Summary:

Pursuant to Kane County Board Ordinance No. 13-267 (Kane County Adopt-A-Highway Program), staff requests consideration of the attached resolution which approves the Adopt-A-Highway applicants. NEW APPLICANTS: OCTOBER

1. Grace Lutheran Church of Lily Lake, Troop 46 BSA Empire Road from Route 47 to Burlington Road - 6.75 miles (both sides) 2. St. Charles Breakfast Rotary Kirk Road from Geneva Drive to Tyler Street - 1.00 mile (east side) 3. Carillon at Cambridge Lakes Big Timber Road from IL Route 47 to IL Route 72 - 5.25 miles (both sides)

Packet Pg. 160

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING ADOPT-A-HIGHWAY PROGRAM APPLICANTS

WHEREAS, the Illinois Highway Code of the Illinois Compiled Statutes (605 ILCS 120/1 et seq.) provides for the establishment of Adopt a Highway Programs by counties and various units of government throughout the State of Illinois to support anti-litter efforts by allowing groups of private citizens to adopt a segment of highway for the purpose of litter and refuse collection; and

WHEREAS, the County has enacted and otherwise established, pursuant to Kane County

Board Ordinance No. 13-267, the Kane County Adopt-A-Highway Program in conformance with the Illinois Highway Code, which program is intended to assist the County in its efforts to remove refuse and litter from County highway right of way and otherwise beautify the County Highway System; and

WHEREAS, those groups whose names are set forth in the list below (a copy of which is on

file in the office of the Kane County Clerk) have submitted applications for participation in the Kane County Adopt-A-Highway Program; and

WHEREAS, each of the groups’ applications have been reviewed and approved by the

County Engineer of Kane County and have subsequently been approved by the Transportation Committee of the Kane County Board; and

WHEREAS, the approval of the applicants for participation in the Kane County Adopt-A-

Highway Program will facilitate the County’s litter collection efforts on County highways and will aid in the beautification of all County highways whether in urban or rural areas of the County.

NOW, THEREFORE, BE IT RESOLVED by the County Board of Kane County that the

applicant(s) listed below for participation in the Kane County Adopt-A-Highway Program are hereby approved.

Applicant (New) Road Distance

Grace Lutheran Church of Lily Lake,

Troop 46 BSA

Empire Road - Route 47 to Burlington Road 6.75 miles

(both sides)

St. Charles Breakfast Rotary Kirk Road - Geneva Drive to Tyler Street 1.00 mile

(east side)

Carillon at Cambridge Lakes Big Timber Road - Route 47 to Route 72 5.25 miles

(both sides)

Packet Pg. 161

BE IT FURTHER RESOLVED that the County Engineer of Kane County is hereby directed to notify all applicant(s) of the approval of their application and to execute, on behalf of the County of Kane, the Kane County Adopt-A-Highway Program Agreement with said applicant(s).



Vote: [Unanimous]

15-11 Adopt-A-Highway

Packet Pg. 162



Approving a Professional Services Agreement with Santacruz Land Acquisitions for On-Call Negotiator Services


Budget Information:



Summary:

In order to facilitate the acquisition of right of way for the Longmeadow Parkway Bridge Corridor project, staff requests consideration of the attached resolution approving On-Call Right of Way Negotiator contract with Santacruz Land Acquisitions for $30,000.

Packet Pg. 163

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH SANTACRUZ LAND ACQUISITIONS FOR ON-CALL NEGOTIATOR SERVICES

WHEREAS, the County of Kane (County) requires the services of Illinois Department of Transportation (IDOT) certified real estate special ists for the purpose of negotiating proposed right of way acquisitions for the Longmeadow Parkway Bridge Corridor by the County; and

WHEREAS, the Kane County Division of Transportation has solicited and received

proposals for negotiation services and through an interview selection process has selected Santacruz Land Acquisitions, 2650 Valor Drive, Glenview, IL 60026 to provide right of way negotiation services associated with the Longmeadow Parkway Bridge Corridor pursuant to a negotiation agreement, (a copy of which is on file in the office of the Kane County Clerk); and

NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board that the County of

Kane enter into an agreement with Santa Cruz Land Acquisitions and that the County Board Chairman is hereby authorized to execute an agreement with Santacruz Land Acquisitions to provide said negotiation services associated with the Longmeadow Parkway Bridge Corridor.

BE IT FURTHER RESOLVED that there is hereby appropriated the not to exceed sum of

Thirty Thousand Dollars ($30,000.00) from County Highway Fund #300, Line Item #50150 (Contractual/Consulting Services) for on-call negotiator services.



budget revision?



line item?




300.520.520.50150 Contractual/Consulting

Services

No Yes



Vote: [Unanimous]

15-11 ROWNegotiatorAS&E

Packet Pg. 164



Approving An Agreement with Christopher B. Burke Engineering Ltd. For On-Call Design Engineering Assistance, Kane County Section No. 15-00458-00-ES


Budget Information:


If not budgeted, explain funding source: 2016 Budget

Summary:

The On-Call Design Engineering Services Contract will consist of various Phase I & II engineering services for county roadways within Kane County. Tasks associated with this contract may include items such as barrier warrant analysis, pick-up survey, environmental analysis, minor drainage work, etc. Staff has completed the consultant selection process and has negotiated a contract with Christopher B. Burke Engineering, Ltd. (CBBEL) for the Phase I and Phase II On-Call Design Engineering Services for an amount not to exceed $100,000.00. Details regarding the selection process can be found on our website.

Packet Pg. 165

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING AN AGREEMENT WITH CHRISTOPHER B. BURKE ENGINEERING LTD. FOR ON-CALL DESIGN ENGINEERING ASSISTANCE, KANE COUNTY SECTION NO. 15-00458-

00-ES

WHEREAS, “on-call” design engineering assistance services are necessary for various Kane County highway improvements (hereinafter referred to as “Project”); and

WHEREAS, in order to complete the Project it is necessary to retain the services of a

professional engineering firm to perform the “on call” design engineering assistance services; and WHEREAS, Christopher B. Burke Engineering, Ltd., 9575 West Higgins Road, Suite 600,

Rosemont, IL 60018 (hereinafter "Engineer") has design engineering experience and professional expertise and is willing to perform the “on call” services for an amount not to exceed One Hundred Thousand Dollars ($100,000.00); and

WHEREAS, it is in the County's best interest to enter into an “on call” design engineering

services agreement with the Engineer. NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board that the Chairman

thereof is hereby authorized to execute an agreement (a copy of which is on file with the County Clerk's Office) with Christopher B. Burke Engineering, Ltd. of Rosemont, Illinois for “on call” design engineering services.

BE IT FURTHER RESOLVED that the Kane County Board appropriate the not to exceed sum of One Hundred Thousand Dollars ($100,000.00) to pay for design engineering services and that said funds be paid from County Highway Fund No. 300, Line Item # 50140 (Engineering Services).



budget revision?



line item?




300.520.520.50140 Engineering Services No Yes



Vote: [Unanimous]

15-11 OnCallDesignCBBEL

Packet Pg. 166



Approving Contract for Construction, Kirk Road Bridge Approach Pavement Stabilization, Kane County Section No. 15-00192-05-BR


Budget Information:



Summary:

This summer, as part of regular maintenance operations, some minor settlement was found in the roadway pavement at the northeast approach to the Kirk Road over the Union Pacific Railroad bridge. In order to stabilize the area, a design was completed to pump polyurethane foam under the pavement. On September 2nd, when this project was originally let, one bid was opened for $99,075.00 which was 57% over the engineer’s estimate. Staff did not bring this bid forward for consideration. Staff re-advertised this project for a second bid opening at KDOT on October 7th and 3 bids were opened. The low bid of $74,591.00 by Industria Construction was 18% over the Engineer’s Estimate of $62,980.00. Since this project has been advertised twice and 3 bids were submitted for the second bid opening, staff recommends award of this contract to the low bidder.

Packet Pg. 167

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING CONTRACT FOR CONSTRUCTION, KIRK ROAD BRIDGE APPROACH PAVEMENT STABILIZATION, KANE COUNTY SECTION NO. 15-00192-05-BR

WHEREAS, the Kane County Division of Transportation has solicited and received bids for the work and construction described as:

KANE COUNTY SECTION NO. 15-00192-05-BR

KIRK ROAD BRIDGE APPROACH PAVEMENT STABILIZATION (hereinafter the “Project”)

WHEREAS, the lowest responsible bidder for the Project is:

INDUSTRIA CONSTRUCTION SERVICES OF CHICAGO, ILLINOIS With a low bid of

$74,591.00

NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board that the contract for the

Project described hereinabove shall be awarded to the lowest responsible bidder in the amount as indicated hereinabove and that the County Board Chairman is hereby authorized and directed to execute a contract and contractor’s bond therefor.

BE IT FURTHER RESOLVED that there is hereby appropriated Seventy Four Thousand Five Hundred Ninety One Dollars ($74,591.00) from Local Option Fund #304, Line Item #52040 (Repairs & Maintenance – Bridges) to pay for the Project.






line item?




304.520.524.52040 Repairs & Maintenance

– Bridges

No Yes



Vote: [Unanimous]

15-11 KirkRdBridge

Packet Pg. 168



Approving a Supplemental Appropriation for Kirk Road - Dunham Road from Illinois Route 56 to Stearns Road Traffic Signal Interconnect, Kane County Section No. 10-00403-00-TL


Budget Information:

Was this item budgeted? Yes Appropriation Amount: $26.05


Summary:

The scope of this project included installation of an Ethernet Traffic Signal Network with modernization of 22 signalized intersections on Dunham/Kirk Road from Illinois Route 56 to Stearns Road. This improvement was completed in the past and the State of Illinois recently sent the final invoice to Kane County for our cost participation totaling $237,267.61, while our original appropriation request totaled $237,241.56. Staff requests an additional appropriation request of $26.05 in order to pay our invoice and close out this project.

Packet Pg. 169

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING A SUPPLEMENTAL APPROPRIATION FOR KIRK ROAD - DUNHAM ROAD FROM ILLINOIS ROUTE 56 TO STEARNS ROAD TRAFFIC SIGNAL INTERCONNECT,

KANE COUNTY SECTION NO. 10-00403-00-TL

WHEREAS, pursuant to Resolution No. 12-80, the Kane County Board previously appropriated Two Hundred Thirty Seven Thousand Two Hundred Forty One and 56/100 Dollars ($237,241.56) for construction of Kirk Road Traffic Signal Interconnect (hereinafter the “Project”); and

WHEREAS, the State of Illinois has submitted a final invoice of Two Hundred Thirty Seven

Thousand Two Hundred Sixty Seven and 61/100 Dollars ($237,267.61) for the County’s share of this federally funded Project which therefore requires an additional appropriation of Twenty Six and 05/100 Dollars ($26.05) to complete payment of the County’s share of the Project.

NOW, THEREFORE, BE IT RESOLVED that the Kane County Board appropriate the

additional sum of Twenty Six and 05/100 Dollars ($26.05) from Transportation Capital Fund #540, Line Item #73000 (Road Construction), for a total appropriation not to exceed Two Hundred Thirty Seven Thousand Two Hundred Sixty Seven and 61/100 Dollars ($237,267.61).



budget revision?



line item?




540.520.525.73000 Road Construction Yes Yes



Vote: [Unanimous]

15-11 KirkRdSupplAppr

Packet Pg. 170



Approving Amendment No. 2 to the Intergovernmental Agreement with the State of Illinois for the Phase III Construction for Stearns Road Bridge Corridor - Stage 3A, Illinois Route 25 from Dunham Road to New Stearns Road, Kane County Section No. 06-00214-18-RP


Budget Information:



Summary:

Construction is underway and field corrections are proposed to alleviate some sheet drainage

causing flooding on IL 25. Per discussions with IDOT, the County has been asked to participate

in the construction of a storm sewer in the right of way adjacent to IL 25 and we proposed to

amend our local agency funding agreement for Stearns Stage 3A with the State of Illinois to

reflect the local funding associated with this improvement. Kane County’s share of the storm

sewer improvements are estimate at $57,000.

Packet Pg. 171

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING AMENDMENT NO. 2 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ILLINOIS FOR THE PHASE III CONSTRUCTION FOR STEARNS ROAD

BRIDGE CORRIDOR - STAGE 3A, ILLINOIS ROUTE 25 FROM DUNHAM ROAD TO NEW STEARNS ROAD, KANE COUNTY SECTION NO. 06-00214-18-RP

WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS 220/1, et seq. authorizes the County of Kane (County) and the State of Illinois (State) to cooperate in the performance of their respective duties and responsibilities by contract and other agreements; and

WHEREAS, pursuant to Kane County Resolution No. 13-47, the County and the State (through its Illinois Department of Transportation, (IDOT)) entered into a Phase III Construction agreement (hereinafter the “Agreement”) for the construction for Stearns Road Bridge Corridor - Stage 3A (hereinafter the “Improvement”); and

WHEREAS, pursuant to Kane County Resolution No. 15-225, the County and the State entered into Amendment No. 1 to the Agreement to make approximately $1,982,000.00 of federal funds for the Improvement available for future expenditure on the construction of a future segment of the Longmeadow Parkway Bridge Corridor project; and

WHEREAS, Kane County has been asked by IDOT to participate in the construction of a storm sewer in the right-of-way adjacent to Illinois State Route 25 to alleviate flooding as part of the Improvement; and

WHEREAS, the County and the State desire to continue to cooperate among themselves to accomplish the Improvement and desire to amend the Agreement a second time to increase the estimated cost of Phase III construction as set forth in the Agreement by $57,000.00 to reflect the additional construction of a storm sewer in the right-of-way associated with the Improvement; and

WHEREAS, the County and the State have determined a mutually satisfactory allocation of responsibilities and costs for said Improvement as set forth in Amendment No. 2 to the Agreement with the State (a copy of which is on file with the County Clerk's Office) with the County.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the County of Kane enter into Amendment No. 2 to the Agreement with the State and that the Chairman thereof is hereby authorized to execute Amendment No. 2 to the Agreement with the State of Illinois acting through the Illinois Department of Transportation for Phase III Construction for the Improvement.



Vote: [Unanimous]

Packet Pg. 172

15-11 Amd2StearnsRd3A

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Approving an Agreement with Parsons Brinckerhoff, Inc. For Traffic Signal Operation Management Engineering Services, Kane County Section No. 15-00365-04-EG


Budget Information:

Was this item budgeted? Yes Appropriation Amount: $1,091,143.00


Summary:

The Traffic Signal Operations Management (TSOM) Engineering Services Contract will consist of the following tasks pertinent to the operation, maintenance, and administration of the County’s traffic signal, street lighting, ITS, and ATMS network infrastructure:

· Traffic signal system and communication network monitoring and reporting · Operational trouble shooting · Responding and addressing complaints · Electrical Maintenance Contractor (EMC) supervision · “On-call” engineering review of plans, specifications, signal timing and sequencing

plans, material submittals (“catalog cuts”), etc. · Maintaining existing equipment inventories · Field inspections of new/modified/existing installations and equipment · Staff support for the Arterial Operations Center (AOC)

Staff has completed the consultant selection process and has negotiated a contract with Parsons Brinckerhoff, Inc. (PB) for a not to exceed amount of $1,091,143.00. This appropriation would cover a two-year contract with the optional extension for a third year. Details regarding the selection process can be found on our website.

Packet Pg. 174

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING AN AGREEMENT WITH PARSONS BRINCKERHOFF, INC. FOR TRAFFIC SIGNAL OPERATION MANAGEMENT ENGINEERING SERVICES, KANE COUNTY

SECTION NO. 15-00365-04-EG

WHEREAS, consultant services are necessary to provide assistance with the management of the County’s traffic signals and traffic signal systems (hereinafter referred to as “Project”); and

WHEREAS, in order to complete the Project it is necessary to retain the services of a

professional engineering firm to perform traffic signal operation management; and WHEREAS, Parsons Brinckerhoff, 30 N. LaSalle Street, Chicago, Illinois 60606 (hereinafter

the "Consultant") has experience and professional expertise in management of traffic signals and traffic signal systems and is willing to perform the required services for an amount not to exceed One Million Ninety One Thousand One Hundred Forty Three Dollars ($1,091,143.00) for a period of two years from December 1, 2015 to November 30, 2017 with an option to extend to November 30, 2018; and

WHEREAS, the County has determined that it is in the County's best interest to enter into an

agreement for the required services with the Consultant (a copy of which is on file in the office of the Kane County Clerk).

NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board that the Chairman

thereof is hereby authorized to execute an agreement with Parsons Brinckerhoff of Chicago, Illinois for Traffic Signal Operation Management Engineering.

BE IT FURTHER RESOLVED that the Kane County Board appropriate the not to exceed

sum of One Million Ninety One Thousand One Hundred Forty Three Dollars ($1,091,143.00) to pay for traffic signal operation management engineering services from a period of two years from December 1, 2015 to November 30, 2017 with an option by the County Engineer to extend to November 30, 2018 and that said funds be paid from County Highway Fund No. 300, Line Item #50140 (Engineering).



budget revision?



line item?




300.520.520.50140 Engineering Yes Yes



Vote: [Unanimous]

Packet Pg. 175

15-11 TSOM

Packet Pg. 176



Approving a Local Agency Agreement for the Jurisdictional Transfer of County Highway No. 47 (Highland Avenue Road) to the City of Elgin


Budget Information:



Summary:

Pursuant to the previously approved Intergovernmental Agreement between the County and the

City of Elgin, the segment of Highland Avenue from Coombs Road to Randall Road is to be

transferred to the City of Elgin by January 1, 2016. County staff is coordinating with the City of

Elgin to facilitate the transfer. Consideration by the Elgin City Council will be scheduled in the

coming months, with the goal of obtaining full approval by the deadline.

Packet Pg. 177

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING A LOCAL AGENCY AGREEMENT FOR THE JURISDICTIONAL TRANSFER OF COUNTY HIGHWAY NO. 47 (HIGHLAND AVENUE ROAD) TO THE CITY OF ELGIN

WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and the Illinois Compiled Statutes (5 ILCS 220/1 et seq.), authorizes the County of Kane (County) and the City of Elgin (City) to cooperate in the performance of their respective duties and responsibilities by contract and other agreements; and

WHEREAS, the County has jurisdiction over Kane County Highway No. 47, (commonly

referred to as Highland Avenue) and desires to transfer jurisdiction thereof, from Coombs Road to Randall Road, to the City under the terms and conditions as set forth in the Jurisdictional Transfer Agreement (a copy of which is on file with the Kane County Clerk).

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that any and all

jurisdiction for that part of Kane County Highway No. 47, (also known as Highland Avenue) from Coombs Road to Randall Road be transferred in its entirety to the City of Elgin upon approval by the Illinois Department of Transportation and be deleted from the County Highway System and that the County Board Chairman is authorized to execute a Jurisdictional Transfer Agreement and a quit claim deed for the right of way thereof to accomplish the same. Said jurisdictional transfer shall be effective upon the execution of the Local Agency Agreement for Jurisdictional Transfer by the County of Kane, City of Elgin and Illinois Department of Transportation.



Vote: [Unanimous]

15-11 JT Highland Ave.

Packet Pg. 178



Approving a Local Agency Agreement for the Jurisdictional Transfer of County Highways No. 11 & 22 (Peplow Road & Plank Road) to the Village of Burlington


Budget Information:



Summary:

Pursuant to the previously approved Intergovernmental Agreement between Kane County and the Village of Burlington, portions of Plank and Peplow Roads are to be jurisdictionally transferred to the Village of Burlington upon the completion of the Plank Road Realignment Project. This project is largely completed, and staff is processing the required Local Agency Agreement with IDOT to facilitate the transfer. A map of the locations of those portions of Plank Road and Peplow Roads to be transferred is included with this memo. This jurisdictional transfer is subject to and effective upon approval by the Village of Burlington, the County of Kane and the Illinois Department of Transportation.

Packet Pg. 179

STATE OF ILLINOIS

COUNTY OF KANE


APPROVING A LOCAL AGENCY AGREEMENT FOR THE JURISDICTIONAL TRANSFER OF COUNTY HIGHWAYS NO. 11 & 22 (PEPLOW ROAD & PLANK ROAD) TO THE VILLAGE

OF BURLINGTON

WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and the Illinois Compiled Statutes (5 ILCS 220/1 et seq.), authorizes the County of Kane (County) and the Village of Burlington (Village) to cooperate in the performance of their respective duties and responsibilities by contract and other agreements; and

WHEREAS, the County has jurisdiction over Kane County Highway Number 22 (also known

as Plank Road from its intersection with Main Street in the Village east to approximately 1,440 feet east of Burlington Road, and desires to transfer jurisdiction thereof to the Village upon completion of the Plank Road Realignment Project under the terms and conditions as set forth in a Jurisdictional Transfer Agreement (a copy of which is on file with the Kane County Clerk), hereinafter the “Agreement”; and

WHEREAS, the County also has jurisdiction over Kane County Highway Number 11 (also

known as Peplow Road and known as South Street/Center Street within the Village) from its intersection with Plank Road in the Village to approximately 3,600 feet south to the Village corporate limits as of May 5, 2014, just south of Rolling Oaks Drive, and desires to transfer jurisdiction thereof to the Village upon completion of the Plank Road Realignment Project under the terms and conditions as set forth in the Agreement.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that upon the

completion of the Plank Road Realignment Project any and all jurisdiction for those parts of Plank Road and Peplow Road as described hereinabove, be transferred in their entirety to the Village of Burlington upon approval thereof by the Illinois Department of Transportation and that those parts thereof as described herein be deleted from the Kane County Highway System and that the County Board Chairman is authorized to execute a Jurisdictional Transfer Agreement and a quit claim deed for the right of way thereof to accomplish the same. Said jurisdictional transfer shall be effective upon the execution of the Local Agency Agreement for Jurisdictional Transfer by the County of Kane, Village of Burlington and Illinois Department of Transportation.



Vote: [Unanimous]

15-11 JT Plank/Peplow

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Approving Alteration of Speed Limit - Keslinger Road, Kane County Highway No. 41


Budget Information:



Summary:

The Division of Transportation has evaluated the speed limit on Keslinger Road from 500 feet west of Meredith Road to 500 feet east of Dauberman Road and recommends that the maximum speed limit on this segment of Keslinger Road be 45 miles per hour (mph). This reduction from 50 mph allows for a 10 mph transition from the 55 mph east and west of this segment of highway and the 35 mph school zone within the segment. The proposed speed transition is in accordance with the policies adopted by the County.

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING ALTERATION OF SPEED LIMIT - KESLINGER ROAD, KANE COUNTY HIGHWAY NO. 41

WHEREAS, the County of Kane through its Division of Transportation has caused an engineering and traffic investigation to be conducted on Keslinger Road, which is a highway not otherwise under the jurisdiction of the Illinois Department of Transportation; and

WHEREAS, the Transportation Committee of the Kane County Board has reviewed the results

of said investigation and has recommended the alteration of the existing maximum speed limit of fifty (50) miles per hour as set forth in the Illinois Vehicle Code, (625 ILCS 5/11-604), so as to be both reasonable, safe and proper.

NOW, THEREFORE, BE IT ORDAINED, by the Kane County Board, that pursuant to the

Illinois Vehicle Code, (625 ILCS 5/11-604), the maximum speed limit on Keslinger Road in Kane County as described hereunder shall be forty five (45) miles per hour as indicated in the schedule as set forth below.

BE IT FURTHER ORDAINED that this Ordinance shall be effective upon the approval of the

Kane County Board as provided by statute and the posting of signs giving notice of said forty five (45) miles per hour maximum speed limit.

STREET LIMITS (IF NOT ENTIRE LENGTH) SUBDIVISION EXISTING

SPEED

LIMIT

(MPH)*

REPEALED

MAXIMUM

SPEED

LIMIT

(MPH)*

FROM TO

Keslinger Road 500’ east of

Dauberman

Road

500’ west of

Meredith Road

50 45

*miles per hour



Vote: [Unanimous]

15-11 KeslingerSpeedAlt

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Authorizing Application to Circuit Court for Demolition of Dangerous and/or Unsafe Building (Property Located at 1461 Reckinger Road, Township of Aurora, Kane County, Illinois Parcel No.: 15-12-351-005)

Committee Flow: County Development Committee, Executive Committee, County Board Contact: Christie Duffy, 630.208.5116

Budget Information:

Was this item budgeted? Yes Appropriation Amount: To Be Determined


Summary:

This resolution authorizes and directs the Kane County Building Officer to order a title search on the Property and to provide written, mailed notice to the owner or owners of the Unsafe Building, including the lien holders of record, in accordance with 55 ILCS 5/5-1121, that the County desires to demolish the Unsafe Buildings and it will apply to the circuit court for an order authorizing such demolition in the event the owner does not commence proceedings to do so within 15 days of the date the notice is mailed. It also authorizes and directs The Kane County State’s Attorney’s Office to file on behalf of the County an Application with the circuit court, in accordance with 55 ILCS 5/5-1121, for an order authorizing the demolition of the Unsafe Building in the event that the owner does not comply. Riverboat Funds approved in 2013 created a “Blighted Structures Demolition” line item in the Environmental Management Fund to pay the costs associated with the demolition, repair or enclosure of dangerous and unsafe buildings within the County. 55 ILCS 5/5-1121 authorizes the County to recover the costs related to the demolition, repair, enclosure, or removal incurred by the County, including court costs, attorney’s fees, and other costs related to the enforcement. All recovered costs related to the demolition, repair, enclosure, or removal incurred by the County, including court costs, attorney’s fees, and all other costs will be reimbursed to this fund when the liens are paid off to pay for future demolitions, repairs, and enclosures.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING APPLICATION TO CIRCUIT COURT FOR DEMOLITION OF DANGEROUS AND/OR UNSAFE BUILDING (PROPERTY LOCATED AT 1461 RECKINGER ROAD, TOWNSHIP OF AURORA, KANE COUNTY, ILLINOIS PARCEL NO.: 15-12-351-005)

WHEREAS, 55 ILCS 5/5-1121 authorizes the County of Kane, upon application to the circuit court, to demolish, repair, or enclose or cause the demolition, repair, or enclosure of dangerous and unsafe buildings or uncompleted and abandoned buildings within the territory of the county, but outside of the territory of any municipality, and to remove or cause the removal of garbage, debris, and other hazardous, noxious, or unhealthy substances or materials from those buildings; and

WHEREAS, 55 ILCS 5/5-1121 (a) requires that the County apply to the circuit court for an

order authorizing such action after the County has provided at least 15 days’ written notice by mail to the owner or owners of the building, including the lien holders of record, and such owner or owners have not commenced proceedings to put the building in a safe condition or to demolish it; and

WHEREAS, 55 ILCS 5/5-1121 authorizes the County to recover the costs related to the

demolition, repair, enclosure, or removal incurred by the County, including court costs, attorney’s fees, and other costs related to the enforcement of section 55 ILCS 5/5-1121; and

WHEREAS, certain Community Development Block Grant funds may be appropriated and

may be available to pay the costs associated with the demolition of dangerous and unsafe buildings within the County; and

WHEREAS, the Kane County Building Officer has determined that a building (the “Unsafe

Building”) is located at 1461 Reckinger Road, Township of Aurora, Kane County, Illinois, parcel number 15-12-351-005 (“Property”) is dangerous and/or unsafe; and

WHEREAS, the County desires to demolish the Unsafe Building if the owner or owners do

not commence proceedings to do so after 15 days written mail notice.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board as follows:

1. The Kane County Building Officer is hereby authorized and directed to order a title search on the Property and to provide written, mailed notice to the owner or owners of the Unsafe Building, including the lien holders of record, in accordance with 55 ILCS 5/5-1121, that the County desires to demolish the Unsafe Buildings and it will apply to the circuit court for an order authorizing such demolition in the event the owner does not commence proceedings to do so within 15 days of the date the notice is mailed; and

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2. The Kane County State’s Attorney’s Office is hereby authorized and directed to file

on behalf of the County an Application with the circuit court, in accordance with 55 ILCS 5/5-1121, for an order authorizing the demolition of the Unsafe Building in the event that the owner does not commence proceedings to demolish the building within 15 days of the date the notice is mailed by the Building Officer and to seek the recovery of the costs associated with the demolition.



Vote: [Unanimous]

15-11 Demo 1461 Reckinger

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Approving a Contract for Construction, Burlington Road at Illinois Route 47, Kane County Section No. 07-00357-00-CH


Budget Information:

Was this item budgeted? Yes Appropriation Amount: $46,928.40


Summary:

On September 18th, 6 bids were opened by IDOT for the Burlington Road at IL 47 Roundabout Improvement. The completion of a roundabout at this location will improve traffic flow and safety. The low bid of $2,090,386.96, by Martam Construction, Inc., was 9% below the engineer’s estimate of $2,302,473.41. The construction phase of this improvement is primarily funded with federal CMAQ and State funds (98%), with an anticipated local share of $39,107.00 (2%). Staff recommends adding a 20% contingency ($7,821.40) to the local share to the appropriation request, resulting in a recommended appropriation request of $46,928.40.

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING A CONTRACT FOR CONSTRUCTION, BURLINGTON ROAD AT ILLINOIS ROUTE 47, KANE COUNTY SECTION NO. 07-00357-00-CH

WHEREAS, bids have been solicited and received by the Illinois Department of Transportation for the work and/or construction described as:

KANE COUNTY SECTION NO. 07-00357-00-CH BURLINGTON ROAD AT ILLINOIS ROUTE 47

(hereinafter the “Project”) WHEREAS, the lowest responsible bidder for the Project is:

MARTAM CONSTRUCTION, INC. OF ELGIN, ILLINOIS With a low bid of $2,090,386.96

WHEREAS, pursuant to Kane County Resolution No. 13-106, Kane County previously

entered into a Local Agency Agreement for Federal Participation in the Project with Federal and County funds covering the construction costs thereof; and

WHEREAS, the Project is estimated to be funded in the amount of $2,051,279.96 with

Federal funds and the County’s share of the Project is estimated to be $39,107.00; and WHEREAS, the County deems it prudent to include in its estimated cost a contingency of

twenty percent ($7,821.40). NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that there is hereby

appropriated the sum of Forty Six Thousand Nine Hundred Twenty Eight and 40/100 Dollars ($46,928.40) from the Campton Hills Impact Fees Fund #551, Line Item #73000 (Road Construction) to pay for the Project..



budget revision?



line item?




551.520.551.73000 Road Construction Yes Yes



Vote: [14 to 7]

15-11 Burlingtonat47

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Amending and Restating County Purchasing Ordinance


Budget Information:



Summary:

Our external audit firm - Baker Tilly - performed an assessment of the County’s existing Purchasing Ordinance to determine whether it complies with new federal grant administration guidelines. The outcome of this assessment is a recommendation of certain changes that need to be made to the Purchasing Ordinance in order to bring it into compliance. These recommended changes, together with a required change from the State of Illinois Office of Procurement, as well as certain other clarifications are incorporated into this amended Purchasing Ordinance. We also took advantage of this opportunity to reorganize some portions of the document into more logical groupings and sequences, as well as to enhance some of the formatting. Since there are many minor formatting and numbering changes to the Ordinance, and since there are several insertions of text, it is easier to repeal and replace the entire Purchasing Ordinance rather than specify the placement of every individual change. A marked-up version of the Ordinance showing every change is attached, as well as a summary of only the content changes. Please note that the underlying purpose of all of these changes is to protect the integrity of the competitive selection process.

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STATE OF ILLINOIS

COUNTY OF KANE


AMENDING AND RESTATING COUNTY PURCHASING ORDINANCE

WHEREAS, the Kane County Board has determined that it is in the best interests of the County of Kane and its citizens for the Kane County Purchasing Ordinance to be in compliance with the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (UGG) issued in December 2013 by the US Office of Management and Budget (OMB); and

WHEREAS, the Kane County Board has determined that it is in the best interests of the

County of Kane and its citizens for the Kane County Purchasing Ordinance to be in compliance with Notice 2014.07 from the State of Illinois Chief Procurement Office regarding Federal Suspension and Debarment Contract Certification; and

WHEREAS, the Kane County Board has determined that it is in the best interests of the

County of Kane and its citizens for the clarification of certain requirements to be added to the Kane County Purchasing Ordinance.

NOW, THEREFORE, BE IT ORDAINED by the Kane County Board the following:

Section 1: Chapter 2 Administration, Article VI Purchasing of the Kane County Code shall be repealed in its entirety.

Section 2: This Ordinance shall replace the current Article VI Purchasing of the Kane County Code as follows:

ARTICLE VI PURCHASING

I. GENERAL PROVISIONS

1.1 Purpose

1.2 Applicability

1.3 Severability

1.4 Property Rights

1.5 Singular-Plural Gender Rules

1.5.1 Singular-Plural

1.5.2 Gender

II. DEFINITIONS

2.1 Architectural, Engineering and Land Surveying Services

2.2 Bid Security

2.3 Change Order

2.4 Competitive Proposals

2.5 Competitive Selection

2.6 Confidential Information

2.7 Contract Modification

2.8 Construction

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2.9 Contract

2.10 Contract Renewal

2.11 Contract – Revenue Generating

2.12 Contractor

2.13 Cooperative Joint Purchasing

2.14 County Agency

2.15 Debarment

2.16 Discussions

2.17 Elected Official

2.18 Emergency Purchase

2.19 Equipment

2.20 Fully Executed Contract

2.21 Governmental Unit

2.22 Invitation for Bids

2.23 Materials

2.24 Micro-Purchases

2.25 Multiple Price Quotation

2.26 Parent Committee

2.27 Person

2.28 Procurement

2.29 Professional Services

2.30 Purchasing Agent

2.31 Purchase Order

2.32 Request for Information

2.33 Request for Proposals

2.34 Request for Qualifications

2.35 Responsible Bidder or Offeror

2.36 Responsive Bidder

2.37 Reverse Auctions

2.38 Sealed Bids

2.39 Services

2.40 Simplified Acquisition Threshold (SAT)

2.41 Solicitation

2.42 Small Purchase Threshold

2.43 Small Purchases

2.44 Sole Source Procurement

2.45 Specifications

2.46 Stringing

2.47 Subcontractor

2.48 Supplies

2.49 Surplus Property

2.50 Suspension

2.51 Using Agency

Packet Pg. 190

III. PROCUREMENT ORGANIZATION

3.1 Principal Public Purchasing Official

3.2 Duties

3.3 Purchasing Regulations and Operational Procedures

3.4 Public Access to Procurement Information

3.5 Delegation to Other County Officials

3.5.1 Authority

3.5.2 Procurement Authority

3.5.3 Specific Delegation - Elected Officials

3.5.4 Specific Delegation – Department of Transportation

3.5.5 Purchasing Records

IV. SOURCE SELECTION AND CONTRACT FORMATION

4.1 Purchases Below Simplified Acquisition Threshold

4.1.1 Simplified Acquisition Threshold

4.1.2 Micro Purchases

4.1.3 Small Purchases

4.1.4 Artificial Division of Fragmentation Prohibited

4.2 Competitive Bidding

4.2.1 Conditions for Use

4.2.2 Invitations for Bid

4.2.3 Public Notice

4.2.4 Bid Opening

4.2.5 Late Bids

4.2.6 Acceptance and Evaluation of Bids

4.2.7 Award

4.3 Multi-Step Sealed Bids


4.3.2 Invitation to Submit Technical Offers

4.3.3 Public Notice

4.3.4 Public Opening

4.3.5 Amendments to Technical Offers

4.3.6 Acceptance and Evaluation of Technical Offers

4.3.7 Discussions With Vendors

4.3.8 Receipt of Final Technical Offers

4.3.9 Withdrawal of Offers in Phase One

4.3.10 Public Access

4.3.11 Phase Two of Multi-Step Sealed Bidding

4.4 Request for Proposals


4.4.2 Request for Proposals

4.4.3 Public Notice

4.4.4 Receipt of Proposals

4.4.5 Evaluation Factors

4.4.6 Discussions With Responsible Offerors and Revisions to Proposals

4.4.7 Award

4.5 Professional Services Selection Process

Packet Pg. 191

4.5.1 Requirements for Engagement of Independent Professionals

4.5.2 Procedures for Selection of Independent Professionals Not Subject to the Local

Government Professional Services Selection Act

4.5.3 Procedures for Selection of Independent Professionals Subject to the Local Government

Professional Services Selection Act, 50 ILCS 510/1 et seq.

4.5.4 Legal Services

4.6 Sole Source Procurement

4.7 Emergency Purchase


4.7.2 Emergency Affidavit

4.7.3 Cost or Pricing Data

4.7.4 Negotiations

4.7.5 Contract Documentation File

4.7.6 Board Ratification

4.8 Auction Purchases

4.9 Request for Information

4.10 Change Order(s)

4.11 Cooperative Joint Purchasing

4.12 Solicitation Amendments


4.12.2 Distribution

4.12.3 Receipt Acknowledgement

4.12.4 Timeframe for Vendor Evaluation

4.13 Pre-bid Conferences

4.14 Pre-Opening Modification or Withdrawal of Bids/Offers

4.14.1 Invitation for Bid Modification or Withdrawal

4.14.2 Request for Proposal Withdrawal

4.14.3 Document Retention

4.15 Late Bids/Offers, Late Withdrawals and Late Modifications

4.15.1 Definition of Late Bid/Offer/Withdrawal/Modification

4.15.2 Conditions for Rejection

4.15.3 Vendor Notification

4.15.4 Document Retention

4.16 Unidentified Bids/Offers

4.17 Mistakes in Bids/Offers

4.17.1 Mistake Discovered Prior to Bid/Offer Opening

4.17.2 Mistake Discovered After Bid/Offer Opening

4.17.3 Mistake Discovered After Award

4.17.4 Written Determination

4.18 Only One Bid/Offer Received

4.19.1 Tie Bids

4.19.2 Condition for Tie Bids

4.19 Award Determination

4.20 Confidential Information

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4.21 Cancellation of a Solicitation

4.22 Cancellation of a Solicitation Before the Due Date and Time

4.22.1 Authority for Determining Cancellation

4.22.2 Notification of Cancellation

4.22.3 Handling of Received Bids/Proposals

4.23 Cancellation of a Solicitation After Receipt of Bids or Proposals

4.23.1 Authority for Determining Cancellation

4.23.2 Notification of Cancellation

4.23.3 Document Retention and Public Inspection

4.24 Rejection of Individual Bids or Proposals

4.24.1 Conditions for Rejection

4.24.2 Notification of Rejection

4.24.3 Document Retention and Public Inspection

4.25 Responsibility of Bidders and Offerors

4.25.1 Determination of Vendor Responsibility

4.25.2 Factors in Determining Responsibility

4.25.3 Determination of Non-Responsible Bidder/Offeror

4.25.4 Notification to Non-Responsible Bidder/Offeror

4.25.5 Dissemination of Bidder/Offeror Information

4.25.6 Bidder/Offeror Rights

4.26 Bid Security and Performance/Payment Bonds

4.27 Multi-year Contracts

4.28 Extension of Bid/Offer Acceptance Time

4.29 Electronic Reverse Auction Bidding

4.29.1 Soliciting Reverse Auction Bids

V. SPECIFICATIONS

5.1 Responsibilities for Specifications

5.2 Relationship With Using Agencies

5.3 Maximum Practicable Competition

5.4 Contractors Engaged for Specification Development

VI. APPEALS AND REMEDIES

6.1 Bid Protests

6.1.1 Right to Protest

6.1.2 Stay of Procurement During Protest

6.2 Claims by Contractor After Contract is Awarded

6.3 Authority of Director of Purchasing to Settle Bid Protests and Contract Claims, Subject to Statutory Provisions

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6.3.1 Authority

6.3.2 Notice of the Director of Purchasing’s Decision

6.3.3 Finality of the Director of Purchasing’s Decision and Right to Appeal

6.3.4 Failure to Render Timely Decision

6.4 Access to Administrative Forum, Subject to Statutory Provisions

6.4.1 Appeal Process

6.4.2 Decision

6.4.3 Elected Officials

VII. Debarment and Suspension

7.1 Prohibition to Award Contracts to Parties Debarred or Suspended

7.2 Certification Language to be Included in Solicitations and Contracts

KANE COUNTY PURCHASING ORDINANCE

ARTICLE I - General Provisions 1.1 Purpose. Pursuant to Kane County’s statutory obligation to provide for the purchase of commodities, equipment and services, the purpose of this Ordinance is to manage the Procurement process in compliance with all applicable laws and ensure that fair and equitable treatment is provided to all parties involved in Kane County’s purchasing activities. The intent is to foster a competitive bidding environment to maximize public procurement funds, thereby increasing public confidence in the County’s purchasing practices. 1.2 Applicability. This Ordinance applies to Procurement of Materials, Services, Supplies, Equipment, Construction, Construction related Services and Professional Services by Kane County. These provisions shall apply to all expenditures of public funds by a County Agency for purchasing regardless of its source, except as otherwise provided by Federal or State law, regulations, Kane County Ordinance or administrative policy. Procurements involving Federal or State funding will be subject to any applicable law, regulation or grant. 1.3 Severability. If any provision of this Ordinance or any application thereof to any Person or circumstances is held invalid, such invalidity shall not affect the validity of the remaining provisions or application of this Ordinance. 1.4 Property Rights. Receipt of a Solicitation or other Procurement document, or submission of any response thereto, or other offer, confers no right to receive an award or Contract, nor does it obligate Kane County in any manner. 1.5 Singular-Plural Gender Rules 1.5.1 Singular-Plural. Words in the singular number include the plural and those in the plural include the singular. 1.5.2 Gender. Words of a particular gender include any gender and the neuter, and when sense so indicates, words of the neuter gender may refer to any gender.

ARTICLE II - Definitions

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2.1 Architectural, Engineering and Land Surveying Services. Those Professional Services within the fields of architecture, professional engineering, structural engineering or land surveying as defined by the Local Government Professional Services Selection Act, 50 ILCS 510/1 et seq. 2.2 Bid Security. A guarantee that the bidder will enter into a Contract, if an offer is presented within the specified period of time, otherwise failure on the bidder’s part will result in forfeiture of the Bid Security. 2.3 Change Order. Written authorization directing the Contractor to modify or change an existing purchase order or Contract. 2.4 Competitive Proposals. Purchases over the Simplified Acquisition Threshold (SAT). Formal solicitation required as well as fixed price cost-reimbursement contracts and is used when sealed bids are not appropriate. The contract should be awarded to the responsible firm whose proposal is most advantageous to the program, with pricing being one of the factors. 2.5 Competitive Selection. A process whereby public Solicitation is used to select the most qualified and responsible provider of Materials, Equipment, Supplies, Services, Construction, and Construction related Services. Methods of Competitive Selection include Invitation for Bids, Requests for Proposals, Requests for Qualifications and Multiple Price Quotations. 2.6 Confidential Information. Any information which is available to an individual, solely due to his/her status as a County employee, and which is not a matter of public knowledge or accessible to the public on request. 2.7 Contract Modification. Any written alteration in the terms or conditions of any Contract accomplished by mutual action of the parties to the Contract. 2.8 Construction. The process of building, altering, repairing, improving, or demolishing any structure or building, or other improvements of any kind to any real property. 2.9 Contract. All types of County agreements, including purchase orders, whether oral or written and regardless of what they may be called, for the Procurement of Materials, Services, Equipment, Supplies, or Construction and Construction related Services that are legally binding promises enforceable by law. 2.10 Contract Renewal. Continuation of the Contract for an additional period of time, under the original terms and conditions, when allowed by provisions for renewal, which were included in the original bid document. If the bid document does not include provisions for renewal, any continuation of the Contract would be considered a new Contract and therefore must be re-bid. 2.11 Contract - Revenue Generating. Revenue generating contracts are agreements under which the County receives from a vendor either a commission or share in the profit generated from the sale of goods or services. Examples include vending machines, food service, and joint-purchasing agreements. 2.12 Contractor. Any Person or entity that is a party to a Contract with the County or a using County Agency thereof. 2.13 Cooperative Joint Purchasing. Procurement conducted by or on behalf of more than one governmental unit.

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2.14 County Agency. A County officer, employee, department, division, office, official, commission, board, or agency whose purchasing authority is subject to the provisions of this Ordinance. 2.15 Debarment. Debarment is the process of determining that a contractor is ineligible to receive contract awards based upon a preponderance of evidence, usually a conviction. Debarment is usually three (3) years in length. The name of the debarred contractor may be published as ineligible on the System for Award Management (SAM), which is a website administered by the U.S. General Services Administration, or on the list of sanctioned providers maintained by the State of Illinois Office of Inspector General. 2.16 Discussions. Oral or written negotiations between the County or its agencies and an offeror during which information is exchanged about Specifications, scope of work, terms, conditions and price set forth in the initial proposal. Communication with an offeror for the sole purpose of clarification does not constitute Discussions. 2.17 Elected Official. For the purposes of this Ordinance, Elected Official includes; Clerk of the Circuit Court, County Auditor, County Board Chairman, County Board Members, County Clerk, County Coroner, County Treasurer, County Recorder of Deeds, Superintendent of the Regional Office of Education, County Sheriff and State’s Attorney. For purposes of this ordinance, the Chief Judge of the 16th Circuit is deemed an Elected Official 2.18 Emergency Purchase. Procurements obtained in circumstances which include, but are not limited to; situations threatening public health or safety, where immediate repairs required to County property to protect or prevent against further loss or damage, where immediate action is needed to prevent or minimize disruption to County Services, where immediate action is required to ensure integrity of County records, or where immediate action is necessary to avoid a lapse or loss of federal, state or donated funds. 2.19 Equipment. Goods that are purchased or used by a County agency that are not Materials or Supplies that are not expendable except through depreciation or wear and tear, and do not lose their identity or become integral parts of other items or installations. 2.20 Fully Executed Contract. An agreement is fully executed when it bears the signatures of all parties obligated by the agreement, including the Department Head or County Board Chairman. 2.21 Governmental Unit. The State of Illinois, any public authority which has the power to tax, or any other public entity created by Federal or State statute. 2.22 Invitation for Bids. A formal request to prospective vendors soliciting price quotations or bids; contains, or incorporates by reference, the specifications or scope of work and all contractual terms and conditions. 2.23 Materials. Items or Supplies required in the performance of day-to-day operations. 2.24 Micro-Purchases. Purchases that are less than $3,000 ($2,000 for those construction projects subject to the Davis-Bacon Act). 2.25 Multiple Price Quotation. Where competitive selection is not required or cannot be utilized because of an emergency, a process of obtaining price information from at least three (3) sources or vendors prior to purchase. 2.26 Parent Committee. A standing or ad-hoc committee established by the Kane County Board

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with specific Using Agency jurisdiction and responsibilities. 2.27 Person. Any individual or group of individuals, business, union, firm, corporation, trust, sole proprietorship, joint stock company, partnership, association, joint venture, committee, club, or any entity. 2.28 Procurement. The purchasing, renting, leasing or otherwise acquiring of Materials, Supplies, Equipment, Services, Construction and Construction related Services. Includes all functions that pertain to obtaining any Material, Equipment, Supplies, Services, Construction or Construction related Services, including description of requirements, selection and Solicitation of sources, preparation and award of Contract, and all phases of Contract administration. Procurement shall include without limitation the entering into of all Contracts or agreements, whether the same are oral or written. 2.29 Professional Services. Those Services requiring special knowledge, education or skill whereby the qualifications of Persons rendering the Services are of primary importance. Professional Services shall include, but not be limited to, appraisers, attorneys, architects, engineers, accountants, land surveying services, psychologists, physicians and other health professionals and clergy. An essential element distinguishing Professional Services from other Services is confidence, trust, and belief in not only the ability, but also the judgment and talent, of the Person performing the service. 2.30 Purchasing Agent. The Director of Purchasing or any staff member of the Purchasing Department authorized to act as a Purchasing Agent for the county and shall be responsible for the procurement of materials, supplies, equipment, services, construction, construction related services and professional services, and processing contract and purchase orders. 2.31 Purchase Order. A written document signed and issued by the Purchasing Department to a vendor formalizing all terms and conditions of a proposed transaction, such as a description of requested item(s), delivery schedule, terms of payment, and transportation; and directing a business to provide materials, equipment, supplies, services, construction and construction related and professional services to the County. 2.32 Request for Information. All documents issued to vendors for the sole purpose of seeking information about the availability in the commercial marketplace of Materials, Equipment, Supplies, Services, Construction, and Construction related Services. 2.33 Request for Proposals. A formal request to prospective vendors soliciting proposals for professional services contains, or incorporates by reference, the specifications or scope of work and all contractual terms and conditions. 2.34 Request for Qualifications. All documents, whether attached or incorporated by reference, which are used for soliciting qualifications in accordance with procedures defined herein. 2.35 Responsible Bidder or Offeror. A Person who has the capability, in all respects, to fully perform the Contract requirements and who has the facilities, personnel, experience, integrity, reliability, equipment, acceptable past performance, financial strength, credit ranking which will assure good faith performance and is a Responsive Bidder. 2.36 Responsive Bidder. A Person who has submitted a bid that conforms, in all material respects, to the requirements set forth in the Invitation for Bid.

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2.37 Reverse Auctions. A reverse auction is a real-time bidding process taking place at a scheduled time and Internet location, in which multiple suppliers, anonymous to each other, submit bids to provide the designated goods and services specified in the Invitation to Bid. 2.38 Sealed Bids. Purchases over the Simplified Acquisition Threshold (SAT). Formal solicitation required and the fixed price is awarded to the responsible bidder who conformed to all material terms and is the lowest in price. 2.39 Services. The furnishing of labor, time, or effort by a Contractor, not involving the delivery of a specific end product other than reports, which are merely incidental to the required performance. This definition shall not apply to employment agreements, collective bargaining agreements or to the definition of “Professional Services” as provided in subsection 2.30 of this section. 2.40 Simplified Acquisition Threshold. The acquisition of supplies and services including construction, research and development and commercial items, the aggregate amount of which does not exceed $30,000 in any one year period. 2.41 Solicitation. An Invitation for Bids or Request for Proposals to provide Materials, Services, Equipment, Supplies or Construction and Construction related Services and Professional Services. 2.42 Small Purchase Threshold. The threshold established by the County at which public bids are not required. 2.43 Small Purchases. Purchases that are at least $3,000 ($2,000 for those construction projects subject to the Davis-Bacon Act) and less than $30,000. 2.44 Sole Source Procurement. Award of contract when there is only one source for the required supply, service, or construction item as determined through a competitive selection process. 2.45 Specifications. Any description of the physical or functional characteristics or nature of Materials, Services, Equipment, Supplies or Construction and Construction related Services. It may include a description of any requirement for inspecting, testing or preparing Materials, Services, Supplies, Equipment, Construction and Construction related Services. 2.46 Stringing. Dividing or fragmenting Procurements in order to circumvent Competitive Selection processes and procedures. For purposes of this Ordinance, “Stringing” is the practice of issuing multiple purchase orders or requisitions for purchasing like items or Services, with the willful intent to circumvent purchasing policies. 2.47 Subcontractor. A Person who Contracts to perform work or render service to a Contractor or to another Subcontractor as a part of a Contract with the County. 2.48 Supplies. Materials or items used in day-to-day operations, which are usually stored and dispensed as required. 2.49 Surplus Property. Any tangible County owned property no longer having any use to the County. Surplus property includes obsolete supplies, scrap materials, vehicles, equipment and nonexpendable supplies that have completed their useful life cycle. 2.50 Suspension. Suspension is the process of determining that a contractor is ineligible to receive contract awards based upon adequate evidence, usually an indictment. Suspension is a temporary measure having a 12 month limit. It is usually used pending completion of an investigation or legal proceedings.

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The name of the suspended contractor will be published as ineligible on the System for Award Management (SAM), which is a website administered by the U.S. General Services Administration, or on the list of sanctioned providers maintained by the State of Illinois Office of Inspector General. 2.51 Using Agency. Any County Agency which utilizes any Materials, Services, Supplies, Equipment or Construction and Construction Related Services procured under this Ordinance.

ARTICLE III - Procurement Organization 3.1 Principal Public Purchasing Official The Director of Purchasing shall serve as the Purchasing Agent for the County and shall be responsible for the Procurement of Materials, Supplies, Equipment, Services, Construction, Construction related Services and Professional Services in accordance with this Ordinance. 3.2 Duties In accordance with this Ordinance and subject to the direction of the Kane County Board, the Finance Committee, and the Director of Finance, the Director of Purchasing shall;

1. Procure or supervise the purchasing of Materials, Services, Supplies, Equipment, Construction, Construction related Services and Professional Services required by the County.

2. Process Contracts and purchase orders solicited through open competition or Materials, Equipment, Services, Supplies, Construction, and Construction related Services and Professional Services required by the County.

3. Create and maintain programs for Contract administration, specification preparation, inspection, testing and acceptance, in cooperation with the County agencies using the Materials, Supplies, Services, Equipment, Construction, Construction related Services and Professional Services.

4. Make written determinations as required by this Ordinance, specifying the facts supporting the determination, for retention in the permanent Contract file.

5. Sell, trade, transfer, or otherwise dispose of surplus County property. 3.3 Purchasing Regulations and Operational Procedures Consistent with this Ordinance, in conjunction with the approval of the Finance Committee and Director of Finance, the Director of Purchasing may adopt purchasing regulations and procedures, which relate to the execution of his/her duties. All such regulations and procedures shall be made available for public inspection. As a matter of accounting procedure to ensure the County has accurate real time accounting records, Department Heads are required to use the purchasing module of the County’s finance system for requisitioning Materials, Supplies, Equipment, Services, Construction, Construction related Services and Professional Services, in order for the Purchasing Department to issue purchase orders for these transactions. 3.4 Public Access to Procurement Information Procurement information is a public record but is subject to certain exemptions from disclosure under the Illinois Freedom of Information Act. 3.5 Delegation to Other County Officials 3.5.1 Authority Pursuant to this Ordinance, the Director of Purchasing may delegate authority to a Using Agency to

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purchase certain Supplies, Equipment, Materials, Services or Construction and Construction related Services, if such delegation is determined to be the most effective means for Procurement of these items. 3.5.2 Procurement Authority When the Director of Purchasing has delegated Procurement authority to a County Agency, delegation of all duties and responsibilities of the Director of Purchasing under this Ordinance shall transfer to the County official to whom Procurement authority has been delegated. 3.5.3 Specific Delegation- Elected Officials Elected Officials having “purchasing authority” pursuant to an internal control statute are encouraged to use the support services of the County’s Director of Purchasing wherever possible. In all cases where the County’s Purchasing Department is not a part of the purchasing transaction, and as a part of the County’s duty to provide timely financial information, the duty to follow the provisions of Section 3.3 of this ordinance and all other provisions regarding the requisition of goods and services is hereby delegated to each and every such Elected Official. As a matter of accounting procedure to ensure the County has accurate real time accounting records, Elected Officials are required to use the purchasing module of the County’s finance system for requisitioning Materials, Supplies, Equipment, Services, Construction, Construction related Services and Professional Services. 3.5.4 Specific Delegation- Department of Transportation The Procurements as set forth below by the County’s Department of Transportation need not be processed by the Director of Purchasing, but the Department shall be subject to the requirements of this Ordinance and the regulations promulgated hereunder in making these Procurements.

• Road and bridge Construction, Construction related Services, engineering Services, land acquisition, appraisal services and technical Services necessary to meet the operational requirements of the Kane County Engineer

3.5.5 Purchasing Records All records relating to a purchase shall be maintained by the County Agency to which Procurement authority has been delegated and a copy of all such records shall be provided to the Purchasing Department upon selection of a vendor.

ARTICLE IV - Source Selection and Contract Formation 4.1 Purchases Below Simplified Acquisition Threshold 4.1.1 Simplified Acquisition Threshold (SAT) The Simplified Acquisition Threshold (SAT) for the purpose of this Ordinance is established at the level of thirty thousand dollars ($30,000). 4.1.2 Micro Purchases Procurement of Materials, Services, Supplies, Equipment, Construction or Construction Related Services that are less than $3,000 ($2,000 for those construction projects subject to the Davis-Bacon Act). There is no requirement to obtain competitive quotes but efforts should be made to distribute purchases equitably among qualified providers. 4.1.3 Small Purchases Procurement of Materials, Services, Supplies, Equipment, Construction or Construction Related Services that are at least $3,000 ($2,000 for those construction projects subject to the Davis-Bacon

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Act) and less than the Simplified Acquisition Threshold of $30,000 may be awarded by Department Heads and/or the Director of Purchasing where there has been a Competitive Price Quotation process and at least three quotations have been obtained prior to selection. 4.1.4 Artificial Division or Fragmentation Prohibited Procurements shall not be artificially divided or fragmented (Stringing) so as to fall below the Simplified Acquisition Threshold (SAT) in order to circumvent any bidding or Competitive Selection process and procedures described in this Ordinance. 4.2 Competitive Bidding 4.2.1 Conditions for Use All Procurements whose value equals or exceeds the Simplified Acquisition Threshold (SAT) of $30,000 shall be awarded either by competitive sealed bidding or electronic reverse auction in accordance with section 4.29 (Electronic Reverse Auction), except as otherwise provided in section 4.4 (Request for Proposals), 4.5 (Professional Services), 4.6 (Emergency Procurements), 4.11 (Cooperative Joint Purchasing) or as provided by State statute. 4.2.2 Invitation for Bids An Invitation for Bids shall be issued and include all Specifications, terms and conditions applicable to the Procurement. 4.2.3 Public Notice Reasonable time for the required public notice of the Invitation for Bids shall be given of not less than ten (10) calendar days excluding County holidays prior to the date set forth therein for the submittal and opening of bids. For bids requiring a mandatory pre-bid conference, the public notice must be published at least five (5) calendar days prior to the conference date. Such notice shall include publication in a newspaper of general circulation within Kane County. The public notice shall state the project, place, submittal date and time of bid opening. 4.2.4 Bid Opening Bids shall be opened publicly in the presence of one or more witnesses at the time and place designated in the Invitation for Bids. The name of each bidder, bid amount and the relevant information the Director of Purchasing deems appropriate shall be read aloud and recorded on an abstract. The abstract shall be available to public inspection in accordance with Section 3.4 (Public Access to Procurement Information). 4.2.5 Late Bids No bids received after the time specified in the Invitation for Bids will be considered, as it is the responsibility of the bidder to ensure the bid is delivered according to the requirements stated in the Solicitation. All bids received after the specified time will be returned unopened to the bidder. 4.2.6 Acceptance and Evaluation of Bids Bids shall be unconditionally accepted without alteration or correction, except as authorized by this Ordinance. Bids shall be evaluated to determine which bidder offers the lowest cost to the County in accordance with the evaluation criteria set forth in the Solicitation. Only objectively measurable criteria set forth in the Invitation for Bids shall be applied in determining the lowest Responsive Bidder. Examples of such criteria include, but are not limited to, quality of the product supplied, the product’s conformity with the Specifications, suitability of the product to the requirements of the County, availability of support services, uniqueness of the Service, Materials, Equipment or Supplies as it applies to networked integrated computer systems, compatibility to existing equipment, delivery terms, discounts, transportation costs, and total or life cycle costs. The

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Invitation for Bids shall set forth the evaluation criteria to be used and no other criteria, not stated in the Specifications, shall be used. Alternative bids may be considered and accepted, only if provisions authorizing such offers are specifically stated in the Invitation for Bids and fulfill the required evaluation criteria set forth therein. 4.2.7 Award Upon submittal and approval from the Using Agency’s Parent Committee and Executive Committee or County Board, whichever is appropriate, the Contract shall be awarded by appropriate notice to the lowest Responsible Bidder whose bid meets the requirements and criteria set forth in the Invitation for Bids. All contractually required documentation will be required prior to any notice to proceed. 4.3 Multi-Step Sealed Bids 4.3.1 Conditions for Use The multi-step sealed bid method may be used if the Purchasing Director determines;

• Available Specifications or purchase descriptions are not sufficiently complete to permit full competition without technical evaluations and Discussions to ensure mutual understanding between the bidder and the County

• Definite criteria exists for evaluation of technical offers • More than one technically qualified source is expected to be available • A fixed-price Contract will be utilized

4.3.2 Invitation to Submit Technical Offers In Phase One, multi-step bidding shall be initiated by the issuance of an Invitation to Submit Technical Offers and shall be prepared in a format approved by the Director of Purchasing. The Invitation to Submit Technical Offers shall contain the following information:

• Notice that the Procurement will be conducted in two phases and priced bids shall be considered only in the second phase from bidders whose un-priced technical offers are found acceptable in the first phase

• Instructions and information concerning submission requirements, due date and time, submittal address, time period the offer shall remain open and any other special information

• The best description of the Materials, Equipment or Services requested • The requirements of the technical offers, such as drawings, descriptive literature,

samples, technical data and inspection or testing of a product before award 4.3.3 Public Notice Reasonable time for the required public notice of the Invitation to Submit Technical Offers shall be given of not less than ten (10) calendar days excluding County holidays prior to the date set forth therein for the submittal and opening of bids. For offers requiring a mandatory pre-proposal conference, the public notice must be published at least five (5) calendar days prior to the conference date. Such notice shall include publication in a newspaper of general circulation within Kane County. The public notice shall state the project, place, submittal date and time of bid opening. 4.3.4 Public Opening The name of each offeror and other information deemed appropriate by the Director of Purchasing shall be read aloud and recorded on an abstract, which will be available for public inspection. The abstract and each technical offer shall be open to public inspection in accordance with Section 3.4 (Public Access to Procurement Information).

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4.3.5 Amendments to Technical Offers The Invitation to Submit Technical Offers may be amended after the submission of the un-priced technical offers and shall only be distributed to bidders who submitted un-priced technical offers. These bidders will be permitted to submit new un-priced technical offers or to amend the offers previously submitted. If an amendment materially changes the Procurement, the Invitation to Submit Technical Offers shall be cancelled in accordance with section 4.21. 4.3.6 Acceptance and Evaluation of Technical Offers Un-priced technical offers shall be evaluated solely in accordance with the criteria set forth in the Invitation to Submit Technical Offers and shall be determined to be either acceptable or potentially acceptable for further consideration or unacceptable. A determination that an un-priced technical proposal is unacceptable shall be in writing, state the basis of the determination and be retained in the Procurement file. If the Director of Purchasing determines a bidder’s un-priced technical offer is unacceptable, the Director of Purchasing shall notify the bidder of this determination and that the bidder shall not be afforded an opportunity to amend its technical offer. 4.3.7 Discussions with Vendors The Director of Purchasing may hold Discussions with any bidder who submits an acceptable or potentially acceptable technical offer, before submission or at any time during the evaluation of the un-priced technical offers. During Discussions, the Director of Purchasing shall not disclose any information derived from one un-priced technical offer to any other bidder. After Discussions, the Director of Purchasing shall establish a closing date for receipt of final technical offers and shall notify, in writing, bidders submitting acceptable or potentially acceptable offers of the closing date. The Director of Purchasing shall keep a record of all Discussions. 4.3.8 Receipt of Final Technical Offers After receipt of final technical offers, the Director of Purchasing shall determine whether the technical offers are acceptable for consideration in Phase Two or are unacceptable. 4.3.9 Withdrawal of Offers in Phase One At any time during Phase One, offers may be withdrawn. 4.3.10 Public Access Technical offers received shall be open to public inspection after the execution of a Contract except to the extent set forth in Section 3.4 (Public Access to Procurement Information). 4.3.11 Phase Two of Multi-step Sealed Bidding Upon completion of Phase One, the Director of Purchasing shall conduct Phase Two by issuing an Invitation for Bids under Section 4.2 (Competitive Bidding), except that the Invitation for Bids shall be issued only to bidders whose technical offers were determined to be acceptable in Phase One. 4.4 Request for Proposals 4.4.1 Conditions for Use In cases where the County seeks to contract for a project or service whose goals, tasks or results are known, but for which the procedure or method of accomplishing same either may not be specified or is otherwise undetermined, a Contract may be entered into by use of the Request for Proposal procedure. Reasons for using the Request for Proposal procedure shall be approved by the Director of Purchasing prior to the commencement of this procedure and presented for informational review to the Finance Committee and the appropriate parent committee at their next scheduled meeting. Professional Service contracts that equal or exceed $30,000 shall be subject to a request for proposal according to the selection process set forth in Section 4.5 of this

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Ordinance (Professional Services Selection Process). 4.4.2 Request for Proposals A Request for Proposals shall be issued and include all Specifications, terms and conditions applicable to the Procurement. 4.4.3 Public Notice Reasonable time for the required public notice of the Invitation to Submit Proposals shall be given of not less than ten (10) calendar days excluding County holidays prior to the date set forth therein for the submittal and opening of the proposals. For offers requiring a mandatory pre-proposal conference, the public notice must be published at least five (5) calendar days prior to the conference date. Such notice shall include publication in a newspaper of general circulation within Kane County. The public notice shall state the project, place, submittal date and time of bid opening. 4.4.4 Receipt of Proposals Names of offerors will be read aloud in the presence of one or more witnesses and recorded on an abstract. Contents of the sealed proposals shall not be disclosed to any of the competition or offerors during the negotiation process. The abstract shall be open for public inspection only after the Contract is awarded in accordance with Section 3.4 (Public Access to Procurement Information). 4.4.5 Evaluation Factors The Request for Proposals shall state the relative importance of price and other evaluation factors. 4.4.6 Discussions with Responsible Offerors and Revisions to Proposals As provided in the Request for Proposals, Discussions may be conducted with the Responsible Offerors, who submitted proposals determined to be susceptible of being selected for award, for the purpose of clarification to assure full understanding and responsiveness to the Solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for Discussions and revision of proposals and such revision may be permitted after submissions and prior to award for the purpose of obtaining best and final offers. 4.4.7Award After submission and approval by the Using Agency’s Parent Committee and Executive Committee or County Board, whichever is appropriate, award will be made to the Responsible Offeror whose proposal conforms to the Solicitation and is determined, in writing, to be in the best interests of the County based on the evaluation factors set forth in the Request for Proposals. The Contract file shall contain the basis on which the award is made. 4.5 Professional Services Selection Process There will be circumstances where it will be necessary or advisable for Kane County to engage the services of independent professionals because of the County’s requirement or need for such services determined on a project-specific basis. In such cases, it shall be the goal of the County to negotiate the lowest reasonable fees consistent with obtaining the highest possible quality of service and professional expertise from the service providers. Independent professional service providers shall be selected on the basis of their demonstrated competence and expertise relative to the services to be rendered, the cost of the services, and their demonstrated or perceived ability to work with County staff, elected officials, and, where applicable, other units of government and members of the public. The services may require mandatory or essential technical skills as well as, in some cases,

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professional licenses or certifications and are provided by accredited professionals in connection with defined assignments, which may result in the preparation of a report, the review and analysis of reports prepared by others, preparation of plans or specifications, recommendations of a particular course of action or policy, and include supervision of an activity (such as construction). 4.5.1 Requirements for Engagement of Independent Professionals The need or requirement of the County for the engagement of independent professional services shall be based on a determination that one or more of the following circumstances exist:

A. The project requires an independent professional as a condition of Federal, State or local law or regulation, or as a condition of a Federal, State or other grant or intergovernmental agreement;

B. The project requires specialized expertise or multiple areas of expertise not available

from existing staff; C. County staff is not available for the project due to present or anticipated workload or

other time constraints; D. The project requires a limited engagement where it is not cost-effective to hire new full-

time staff to provide the necessary services or expertise; E. An actual emergency exists where existing staff cannot effectively be deployed or

mobilized due to the nature of the occurrence or time constraints.

4.5.2 Procedures for Selection of Independent Professionals Not Subject To The Local Government Professional Services Selection Act. Contracts for professional services that are less than $3,000 may be awarded by Department Heads pursuant to rules promulgated by the Director of Purchasing. Contracts for professional services that are at least $3,000 and less than $30,000 may be awarded by Department Heads and/or the Director of Purchasing where there has been a Competitive Price Quotation process and at least three quotations for the services have been obtained prior to selection. Contracts for professional services that equal or exceed $30,000 shall be awarded after a competitive selection process that includes a Request for Proposal to provide the services, except in cases of actual emergency as set forth in Section 4.7 (Emergency Purchase) of this Ordinance. The County may require a uniform Request for Proposal process to be employed in the case of all contracts subject to the jurisdiction of the Kane County Board and such other cases where it can be made applicable. Contracts for professional services shall include or be accompanied by documentation from the appropriate Department Head or Parent Committee referencing the specific provision(s) of Section 4.5.1 (Requirements for Engagement of Independent Professionals) of this Ordinance applicable to the particular project. 4.5.3 Procedures for Selection of Independent Professionals Subject To The Local Government Professional Services Selection Act, 50 ILCS 510/1 et seq. Professional services of architects, engineers and land surveyors are governed by the requirements of the Local Government Professional Services Selection Act, 50 ILCS 510 et seq (the “Act”), and by local policy, rules and regulations, including where applicable, the Qualification Based Selection

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process of the Kane County Division of Transportation. All Professional Service Contracts or agreements for professional services for architectural, engineering or land surveying purposes, which equal or exceed $5,000, shall be subject to the Act. 4.5.4 Legal Services Legal services are subject to the supervision and control of the Kane County State’s Attorney. 4.6. Sole Source Procurement With the exception of Micro Purchases (Section 4.1.2), no contract may be awarded without complying with the competitive selection process appropriate for the type of procurement as determined by one of the following sections of this Ordinance: Small Purchases (Section 4.1.3), Competitive Bidding (Section 4.2), Multi-Step Sealed Bids (Section 4.3), Request for Proposals (Section 4.4), Professional Services (Section 4.5), Emergency Purchase (Section 4.7), Auction Purchases (Section 4.8), or Cooperative Joint Purchases (Section 4.11).

• Purchases below the Simplified Acquisition Threshold ($30,000): If after conducting a good faith review of available sources, there is only one source for the required supply, service, or construction item, the Purchasing Director, or their designee, shall conduct negotiations, as appropriate, as to price, delivery, and terms.

• Purchases at or above the Simplified Acquisition Threshold ($30,000): If after complying with the appropriate competitive selection process only one responsive bid or offer is received, the procurement shall comply with the procedures stated in Section 4.18 (Only One Bid/Offer is Received) of this Ordinance.

4.7 Emergency Purchase 4.7.1 Conditions for Use An Emergency purchase equaling or exceeding $30,000 may be authorized without bidding in certain situations including, but not limited to, situations threatening public health or safety, where immediate repairs are required to County property to protect or prevent against further loss or damage, where immediate action is needed to prevent or minimize disruption to County Services, where immediate action is required to ensure integrity of County records and where immediate action is necessary to avoid the lapse or loss of federal, state or donated funds. An Emergency Purchase shall be limited to those Materials, Supplies, Equipment, Services, Construction and Construction related Services necessary to satisfy the emergency and these purchases shall be made with such competitive evaluation as is practicable under the circumstances. 4.7.2 Emergency Affidavit A department seeking an Emergency Purchase shall prepare an emergency affidavit documenting both the existence of an emergency condition and the nature of the emergency. The Department Head shall sign the affidavit and submit to the County Board Chairman the emergency affidavit requesting authorization to make the emergency purchase. If the County Board Chairman is unavailable, then the signature authorizing approval shall be obtained from the Board Vice Chairman. If the Board Vice Chairman is unavailable, then the signature authorizing approval shall be obtained from the Using Agency’s Parent Committee Chairman and the Finance Committee Chairman. 4.7.3 Cost or Pricing Data The Director of Purchasing may require from the requesting County Agency the submission of cost or pricing data in connection with an award under this section. 4.7.4 Negotiations The Director of Purchasing shall negotiate with the supplier, to the extent practical, a Contract in the

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best interest of the County. The price being paid must be reasonable considering the circumstances. 4.7.5 Contract Documentation The emergency affidavit must be submitted to the Director of Purchasing as soon as practicable and shall be included in the Contract file. 4.7.6 Board Ratification Any Emergency Purchase equaling or exceeding $30,000 under this section shall be placed on the agenda for ratification at the next regularly scheduled Parent Committee, Executive Committee and County Board meeting. 4.8 Auction Purchases Purchases may be made at auction in accordance with the procedures and requirements applicable to that particular auction. Notice and Competitive Selection is not a requirement and the amount paid shall be the amount bid and accepted, plus any required buyer’s premium. Prior to the auction, the County’s Finance Director must authorize in writing an upper expenditure limit for the item(s) under consideration at auction. Auction purchases shall be treated as an Emergency Purchase and shall comply with the procedures stated in Sections 4.7.2 and 4.7.6 (Emergency Purchase) of this Ordinance. 4.9 Request for Information The Director of Purchasing may issue a Request for Information to obtain data about Services, Equipment, Materials, Supplies, or Construction and Construction related Services to meet a specific County requirement. Sufficient public notice shall be provided in the same manner as stipulated in Section 4.2.3 (Competitive Bidding, Public Notice). 4.10 Change Order(s) Change Orders for a Contract obtained pursuant to this Ordinance shall be processed under the following guidelines:

• A Change Order(s) where the cost equals or exceeds $30,000, either singularly or in the aggregate requires approval from the authorized official of the Using Agency, the Parent Committee of the Using Agency and the County Board.

• In situations where the time required for processing approval of a Change Order necessitated by field conditions, whose total purchase cost exceeds $30,000, would unreasonably interrupt project schedules to the financial detriment of the County, the Change Order may be processed by an authorized official of the County’s Using Agency after written notification to the Using Agency’s Parent Committee Chairman. Change Orders made under these conditions shall be placed on the agenda for ratification at the next regularly scheduled Executive Committee or County Board meeting, whichever is appropriate.

4.11 Cooperative Joint Purchasing The Director of Purchasing may procure Materials, Services, Supplies, Equipment, Construction or Construction related Services, through any governmental agency without complying with the requirements of Section 4.2 (Competitive Sealed Bidding), provided;

• Such Procurements are made pursuant to a written agreement between the governmental agency and the Kane County Board.

• Competitive Selection procedures, similar to the requirements of Section 4.2 (Competitive Bidding), were used in the applicable Procurement

• This type of Procurement is not employed as a means for circumventing the general

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intent of this Ordinance • The County is authorized by Illinois law or regulation to contract with such governmental

agency Prior to entering into any such written agreement, the Director of Purchasing shall obtain a written opinion from the Kane County State’s Attorney that such agreement is authorized by law. 4.12 Solicitation Amendments 4.12.1 Conditions for Use If necessary, an amendment to a Solicitation shall be issued to:

• Make changes in the Solicitation • Correct defects or ambiguities • To furnish other bidders information provided one bidder if the information will assist the

other bidders in submitting bids or the lack of information will prejudice the other bidders. 4.12.2 Distribution Amendments to Solicitations will be identified as such and shall be sent to all Persons to whom the solicitation was originally sent. 4.12.3 Receipt Acknowledgement Amendments shall require the bidder to acknowledge receipt of the amendment by signing and returning the Offer to Contract page with their bid response before the scheduled date and time of the opening. 4.12.4 Timeframe for Vendor Evaluation Amendments shall be issued a reasonable period before the due date to allow prospective bidders sufficient time to consider the amendment in preparing their bids. If the due date does not allow the bidder sufficient time to review the amendment, the due date may be extended. 4.13 Pre-Bid Conferences The County may conduct a pre-bid conference within a reasonable time, but not less than five (5) days before the scheduled bid opening date, to explain the Procurement requirements. Verbal statements made at the pre-bid conference which are not consistent with the written Solicitation shall not be binding upon the County unless a written amendment is issued. 4.14 Pre-Opening Modification or Withdrawal of Bids/Offers 4.14.1 Invitation for Bid Modification or Withdrawal A bidder may modify or withdraw its bid at any time before the bid opening, if the sealed modification or withdrawal is received in writing before the due date. A bidder or the bidder’s authorized representative may withdraw the bid in person if, before the scheduled opening date, the identity of the individual requesting withdrawal is established and that person signs a receipt for the bid. A bid may not be withdrawn if the bid opening has begun. 4.14.2 Request for Proposal Withdrawal A proposal may be withdrawn at any time before the scheduled opening date and time. An offeror or the offeror’s authorized representative may withdraw the proposal in person if, before the scheduled opening date, the identity of the individual requesting withdrawal is established and that person signs a receipt for the proposal. A proposal may not be withdrawn if the offer opening has begun

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4.14.3 Document Retention All documents concerning a modification or withdrawal of a bid/offer shall be retained in the appropriate Procurement file. 4.15 Late Bids/Offers, Late Withdrawals and Late Modifications 4.15.1 Definition of Late Bid/Offer/Withdrawal/Modification A bid, offer, withdrawal, or modification is considered late by the County if it is received after the date and time set for the submission of such bids/offers. 4.15.2 Conditions for Rejection A late bid, late offer, late withdrawal, or late modification shall be rejected unless it would have been received on time but for the action or inaction of County personnel. 4.15.3 Vendor Notification Bidders submitting late bids, late offers, late withdrawals, or late modifications shall be notified of the rejection as soon as practicable. 4.15.4 Document Retention Documentation regarding a late bid, late offer, late withdrawal, or late modification shall be retained in the appropriate procurement file. 4.16 Unidentified Bids/Offers An unmarked envelope that does not identify a bid or bidder may be opened for the purpose of identification. Record shall be made on the envelope regarding the reason for its opening, date and time it was opened, the Solicitation to which the bid applies and the signature of the individual who opened the envelope. The envelope shall then be resealed and retained in the Procurement file until the scheduled bid date 4.17 Mistakes in Bids/Offers 4.17.1 Mistake Discovered Prior to Bid/Offer Opening A bidder/offeror may correct mistakes discovered before the scheduled date and time for the bid/offer opening by withdrawing or correcting the bid/offer as provided in Section 4.14 (Pre-Opening Modification or Withdrawal of Bids/Offers). 4.17.2 Mistake Discovered After Bid/Offer Opening After bid/offer opening, a bid/offer mistake may not be corrected or withdrawn except in the following situations;

• In the case of a mathematical error, the unit cost shall prevail and any corrections required due to an error of this nature shall be done by the County

• The Director of Purchasing may waive any minor (non-price) informalities in a bid/offer or allow the bidder/offeror to correct them if the revision is in the best interests of the County

• Corrections to a bid/offer shall be permitted only to the extent the bidder/offeror can show by clear and convincing evidence that a mistake of nonjudgmental character was made, the nature of the mistake and the bid/offer price actually intended. The Director of Purchasing shall consult with the Using Agency and Parent Committee chairman prior to allowing the correction.

• In lieu of bid/offer correction, a bidder/offeror alleging a material mistake of fact may be permitted to withdraw its bid if:

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o The mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident or:

o The bidder submits evidence that clearly and convincingly demonstrates that a mistake was made.

o The Director of Purchasing consults with the Using Agency and Parent Committee chairman prior to allowing the bid withdrawal.

4.17.3 Mistake Discovered After Award Mistakes shall not be corrected after award of a Contract except in cases where the Director of Purchasing makes a written determination that it would be unconscionable in not allowing correction to the error and upon approval from the Using Agency, Parent Committee, and County Board. 4.17.4 Written Determination If a correction or withdrawal of a bid/offer after bid/offer opening is permitted or denied under this section, the Director of Purchasing shall prepare a written determination indicating the basis of the decision to approve or deny the correction or withdrawal. This section shall not preclude any offer modifications requested or allowed as part of a Request for Proposal process. 4.18 Only One Bid/Offer is received If only one responsive bid/offer is received to a Solicitation, an award may be made to the single bidder/offeror if the Director of Purchasing determines in writing that the price submitted is fair and reasonable and that other prospective bidders/offerors had reasonable opportunity to respond or that there is not sufficient time for initiating another Solicitation. Otherwise the Director of Purchasing may exercise the option to reject the bid/offer and seek bids/offers through a new Solicitation. 4.19 Tie Bids 4.19.1 Conditions for Tie Bids Tie bids are the lowest cost bids from Responsive and Responsible Bidders that are identical in price. 4.19.2 Award Determination Award of tie bids will be determined as follows:

• If the bids are equal in all respects, the award shall be made by a coin toss by the Director of Purchasing with one or more witnesses upon three days written notice to the bidders. Tie bidders will be afforded the opportunity to witness the coin toss, however, attendance is voluntary.

4.20 Confidential Information If a Person believes a bid, proposal, offer, specification or protest submitted to the County contains either trade secrets or proprietary property, a statement should be included in the submission, which describes and supports their claim. The trade secrets or proprietary property must be specifically identified as the information considered confidential. Entire bid submissions shall not be eligible for consideration as confidential material. Trade secrets or proprietary property are exempt from inspection and copying under the Illinois Freedom of Information Act (the “Act”). The County does not represent, warrant or guarantee that any information designated as trade secrets or proprietary property will in fact be so deemed by any Court, and all bidders assume the risk that any and all information contained in a bid or proposal may not be exempt from disclosure

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under the Act. The County expressly disclaims all liability for such disclosure. 4.21 Cancellation of a Solicitation A Solicitation may be cancelled or submitted bids or proposals may be rejected in whole or part as may be specified in the Solicitation if it is in the best interests of the County. The reasons for such cancellation or rejection shall be included in the procurement file. Every Solicitation issued by the County shall contain language stating the County’s right to cancel the Solicitation and to reject submitted bids or proposals. 4.22 Cancellation of a Solicitation Before The Due Date and Time 4.22.1 Authority for Determining Cancellation The Director of Purchasing has the authority to cancel a Solicitation, in whole or part, before the due date and time if a determination is made that cancellation is in the best interests of the County. 4.22.2 Notification of Cancellation If a Solicitation is cancelled before the required submittal date and time, notice of the cancellation shall be sent to all Persons to whom the Solicitation had been distributed. The notice shall identify the Solicitation and the reason for cancellation. 4.22.3 Handling of Received Bids/Proposals Any received bids/proposals shall be returned unopened to the vendors. 4.23 Cancellation of a Solicitation After Receipt of Bids or Proposals 4.23.1 Authority for Determining Cancellation The Director of Purchasing has the authority to cancel a Solicitation after receipt of bids or proposals, but before award, if a determination is made that cancellation is in the best interests of the County. 4.23.2 Notification of Cancellation A notice of cancellation shall be sent to all bidders or offerors submitting bids or proposals. 4.23.3 Document Retention and Public Inspection Bids or proposals received for the cancelled Solicitation shall be retained in the appropriate procurement file. If, within a reasonable time, the Director of Purchasing intends to issue a new Solicitation for the same Materials, Services, Equipment, Supplies, Construction or Construction related Services the proposals submitted under the cancelled Solicitation may be withheld from public inspection upon written determination that this action is in the County’s best interest. After award of the second Solicitation, bids or proposals submitted in response to both Solicitations shall be open for public inspection to the extent set forth in Section 3.4 (Public Access to Procurement Information). 4.24 Rejection of Individual Bids or Proposals 4.24.1 Conditions for Rejection A bid or proposal may be rejected if:

• The bidder is determined to be non-responsible in accordance with Section 4.25 • The bid is non-responsive pursuant to Section 2.36 • The proposed price is unreasonable • The bid or proposal is not in the best interests of the County

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4.24.2 Notification of Rejection Bidders or offerors will be notified in writing of the rejection of their bids or proposals with a copy retained in the appropriate procurement file. 4.24.3 Document Retention and Public Inspection The determination for rejection will be retained in the Procurement file and shall be available for public inspection to the extent set forth in Section 3.4 (Public Access to Procurement Information). 4.25 Responsibility of Bidders and Offerors 4.25.1 Determination of Vendor Responsibility Before awarding a Contract to a bidder or offeror, the Director of Purchasing will determine whether that bidder or offeror is responsible. The signature of the appropriate official authorized to execute the Contract award signifies the bidder or offeror is responsible. 4.25.2 Factors in Determining Responsibility Factors considered in determining whether a bidder or offeror is responsible are:

• The bidder’s or offeror’s resources in terms of financial, physical and personnel • The bidder’s or offeror’s record in terms of past performance and integrity, such as a

recent record of failure to perform or of unsatisfactory performance in accordance with the terms of one or more contracts; a violation of the County’s Ethics Ordinance; a debt owed by the contractor to the County; or suspension or debarment by another governmental entity

• Whether the bidder or offeror is legally qualified to do business with the County • Whether the bidder or offeror complied with requirements for submitting information

regarding their responsibility • Whether the bidder or offeror met specific responsibility criteria established within the

Solicitation for a particular Procurement • Where a bidder or offeror fails to promptly supply information in connection with any

inquiries concerning responsibility • The qualities of the products supplied, their conformity with the Specifications and their

suitability to the requirements of the County • Availability of support services • Uniqueness of the Services, Materials, Equipment or Supplies as it applies to networked,

integrated computer systems • Compatibility to existing Equipment • Delivery terms

4.25.3 Determination of a Non-Responsible Bidder/Offeror A determination of a non-Responsible Bidder or Offeror shall be in writing by the Director of Purchasing outlining the basis of the determination and a copy shall be included in the procurement file. 4.25.4 Notification to Non-Responsible Bidder/Offeror A notice shall be sent to the non-Responsible Bidder or Offeror stating the basis of the determination. The decision may be appealed as provided in Article Six of this Ordinance. 4.25.5 Dissemination of Bidder/Offeror Information Information furnished by a bidder or offeror pursuant to this section shall not be disclosed outside of the Purchasing Department without the prior written consent by the bidder or offeror except in accordance with Section 3.4 (Public Access to Procurement Information).

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4.25.6 Bidder/Offeror Rights A finding of non-responsibility shall not be construed as a violation of the rights of any Person. 4.26 Bid Security and Performance/Payment Bonds Bid Security may be required for Contracts when provided by statute or when the Director of Purchasing determines it is in the best interests of the County. Acceptable forms of security which may be submitted are: an executed surety bond issued by a firm licensed and registered to transact such business with the State of Illinois; cash, certified check or cashier’s check payable to Kane County (personal or company checks are not acceptable); an irrevocable letter of credit; or any other form of deposit issued by a financial institution and acceptable to the County. Bid Security shall be in an amount not to exceed ten (10) percent of the amount of the bid/offer. Contract Performance and Payment Bonds: When a Contract is awarded the required performance bonds or payment bonds, in the amount stated in the bid document, shall be delivered to the County and shall become binding on the parties upon the execution of the Contract. Bid Security, performance bonds or payment bonds shall not serve as a substitute for determining bidder responsibility. 4.27 Multi-year Contracts The County’s policy on multi-year Contracts includes the following:

• All multi-year Contracts presented for approval shall contain the total value of the award for the multi-year period.

• Multi-year Contracts shall not be presented to a Parent Committee or County Board where the terms of the contract exceeds two (2) years without prior approval by the Director of Purchasing and Director of Finance.

• All Multi-year contracts will include a non-appropriations clause stating that continuation of the contract is based on the appropriation of funding approved by the County Board.

• The Resolution authorizing the Chairman to execute the multi-year contract shall include the following, or substantially similar language: “Whereas, the Contract calls for the use of funds beyond the present budget year and the County of Kane acknowledges the necessity of the appropriation of such funds”

4.28 Extension of Bid/Offer Acceptance Time After opening of bids or offers, the Director of Purchasing may request, in writing, an extension of time during which the County may accept the bids or offers only from bidders or offerors meeting the stipulated submission date and time requirements of the Solicitation. Subsequent to receipt of the County’s extension request the bidder or offeror may withdraw their bid or offer, without penalty, through written notification to the Director of Purchasing. No other modifications shall be allowed. 4.29 Electronic Reverse Auction Bidding The Purchasing Director may procure materials, services supplies, equipment, construction, construction related services and professional services with an electronic reverse auction company, in accordance with the Illinois Procurement Code, when deemed to provide the best value or all purchasing methods provide equal value to the County. 4.29.1 Soliciting Reverse Auction Bids Reverse auction bids will be solicited in the same manner as other Invitation for Bids in section 4.2

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(Competitive Bidding) with the exception that the bids will be done electronically with an Internet company. During the auction, a bidder’s price shall be disclosed to other bidders. Bidders shall have an opportunity to reduce their bid prices during the auction. At the conclusion of the auction, the record of bid prices received and the name of each bidder shall be open to public inspection.

4.30 Communication During the Procurement Process In an effort to create a more competitive and unbiased procurement process, the County desires to establish a single point of contact throughout the procurement process. Therefore, from the issue date of any solicitation, until a contract has been awarded, all requests for clarification or additional information regarding the solicitation, or contact with County personnel concerning this solicitation or the evaluation process must be only with the Purchasing Department staff. No contact regarding this solicitation with other County employees, agents of the County or elected officials is permitted unless expressly authorized by the Purchasing Director. A violation of this provision is cause for the County to reject the Bidder’s proposal. If it is later discovered that a violation has occurred, the County may reject any proposal or terminate any contract awarded pursuant to this solicitation.

4.31 Revenue Generating Contracts Revenue generating contracts are agreements under which the County receives a commission from a vendor or other public entity for goods or services sold, such as a joint-purchasing agreement or vending contract. Departments should ensure that an agreement has been fully executed between the County and the vendor or public entity. The Purchasing Director and/or State’s Attorney’s Office is required to be notified of any revenue generating agreements that are executed by Department Heads or Elected Officials.

ARTICLE V - Specifications

5.1 Responsibility for Specifications The Director of Purchasing or delegated Using Agency shall prepare, revise, maintain and monitor Specifications for Materials, Supplies, Services, Equipment and Construction or Construction related Services required by the County.

5.2 Relationship with Using Agencies The Director of Purchasing shall obtain expert advice and assistance from personnel of Using Agencies in the development of Specifications and may delegate in writing to a Using Agency the authority to submit its own Specifications. The Director of Purchasing shall retain authority to approve or disapprove all Specifications.

5.3 Maximum Practicable Competition All Specifications shall be drafted so as to promote overall economy for the purposes intended and encourage competition in satisfying the County’s requirements and shall not be unduly restrictive. This policy applies to all Specifications including but not limited to, those prepared for the County by architects, engineers, designers, and draftsmen.

5.4 Contractors Engaged for Specification Development

Contractors engaged to assist in the development of specifications are disallowed from competing for the procurement for which the contractor prepared the specifications.

ARTICLE VI - Appeals and Remedies

6.1 Bid Protests

6.1.1 Right to Protest Any actual or prospective bidder, offeror, or Contractor who is aggrieved in connection with any Solicitation or award of a Contract may protest to the Director of Purchasing. Any protest must be submitted in writing within seven (7) calendar days from the issuance of the Solicitation, addendum,

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notice of award, or other decision by the Director of Purchasing or authorized official of the Using Agency.

6.1.2 Stay of Procurement During Protest In the event of a timely protest under section 6.1.1, the Director of Purchasing or the authorized official of the Using Agency or the Using Agency’s Parent Committee, after consulting with the State’s Attorney, shall determine whether it is in the best interests of the County to proceed with the Solicitation or award of the Contract.

6.2 Claims By Contractor After Contract is Awarded Unless otherwise provided by the terms of the Contract, all claims by a Contractor against the County relating to a Contract shall be submitted in writing to the Director of Purchasing. The Contractor may request a conference with the Director of Purchasing on the claim. Claims include, without limitation, disputes arising under a Contract and based upon breach of Contract, mistake, or misrepresentation. In the case of a contract-based dispute, the provisions of this ordinance shall prevail over any inconsistent provision in the contract, unless the County Board has expressly waived such protection.

6.3 Authority of the Director of Purchasing to Settle Bid Protests and Contract Claims, Subject to Statutory Provisions

6.3.1 Authority

The Director of Purchasing is authorized to settle any procedural protest regarding the Solicitation or award of a County Contract prior to an appeal to the appropriate Parent Committee thereof so long as all affected or interested parties are in agreement. The Director of Purchasing, after consulting with the State’s Attorney, shall make recommendations on the resolution of any unresolved protest or claim to the appropriate Parent Committee of the Kane County Board for their consideration.

6.3.2 Notice of the Director of Purchasing’s Decision If the protest or claim is not resolved by mutual agreement, the Director of Purchasing shall issue a decision in writing within seven (7) business days of receipt of the protest or claim, and such decision shall be mailed or otherwise furnished to the aggrieved party. The decision shall state the reasons for the decision reached and shall inform the aggrieved party of its appeal rights under section 6.4.

6.3.3 Finality of the Director of Purchasing’s Decision and Right to Appeal The Director of Purchasing’s decision shall be final and conclusive unless, within seven (7) business days from the date of receipt of the decision, the Chairman of the Using Agency’s Parent Committee receives a written appeal from the aggrieved party.

6.3.4 Failure to Render Timely Decision If the Director of Purchasing does not issue a written decision regarding any protest or claim within seven (7) business days of receipt of such protest or claim, or within such longer period as may be agreed upon between the parties, then the aggrieved party may proceed as if an adverse decision had been received.

6.4 Access to Administrative Forum, Subject to Statutory Provisions

6.4.1 Appeal Process Any actual or prospective bidder, offeror, or Contractor may appeal a decision by the Director of Purchasing regarding bid protests or Contract claims to the Chairman of the Using Agency’s Parent Committee. Said appeal shall be made in writing within seven (7) business days from the date of receipt of the decision by the Director of Purchasing. The protestor shall be notified of the time and date when the appeal shall be considered and afforded a reasonable opportunity to state its

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position. Any party whose interests may be adversely affected by a protest or appeal shall also be notified and have the right to appear for the purpose of protecting those interests.

6.4.2 Decision The Using Agency’s Parent Committee shall issue a decision:

• Prior to award, said decision shall be referred with the Resolution for award of the Contract for consideration by the County Board.

• After award, the decision of the Using Agency’s Parent Committee shall be scheduled for discussion and decision at the next regularly scheduled Executive Committee or County Board meeting, whichever is appropriate.

• The decision of the County Board is final.

6.4.3 Elected Officials Decisions and determinations made under this Section and Section 6.3 (Authority of the Director of Purchasing to Settle Bid Protests and Contract Claims, Subject to Statutory Provisions) are subject to the review and prior approval of the appropriate Elected County Official as provided by the internal control statues or as otherwise provided by law.

ARTICLE VII - Debarment and Suspension

7.1 Prohibition to Award Contracts to Parties Debarred or Suspended No contract may be awarded to parties listed on the federal governments Excluded Parties List System in the System for Award Management (SAM), on the state of Illinois’ list of sanctioned persons maintained by the Agency's Office of Inspector General, or on the County’s own list of parties suspended or debarred from doing business with the County.

7.2 Certification Language to be Included in Solicitations and Contracts All solicitations and related contracts that may be paid in whole or in part by federal funds shall include the following, or substantially similar certification language:

“Vendor certifies that during the last five (5) years no order, judgment or decree of any Federal authority has been issued debarring, suspending or otherwise limiting its right to contract with any governmental entity, including school districts, or to engage in any business practice or activity. Vendor further certifies that it will include this certification within every subcontract related to performance of this contract.”



Vote:

15-11 Purchasing Ord

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agenda - tuesday, november 10, 2015 · michael bolton, pace's deputy executive director for...

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