agenda tuesday january 14, 2019 i. ii. iii. iv. approval ...burdick park lift station revisions ......

of 2

AGENDA Goshen Parks and Recreation Board 5:30 PM

Regular Meeting Rieth Interpretive Center, Goshen, Indiana

Tuesday January 14, 2019

I. Call to Order

II. Motion to Amend Agenda

III. Approval of the December, 2019, Park Board Minutes

IV. Approval of Parks and Recreation Payable Docket, November and December 2019

November, 2019 Payable Docket Personnel Services $93,536.26 Supplies $6,710.24 Other Services and Charges $56,675.80 Capital Outlays $6,495.00 Non-Appropriated $4,006.33 Total Payable Docket $167,423.63

December, 2019 Payable Docket

Financial reports for December 2019 are not yet available per Clerks Office

Approval of Parks and Recreation Gifts, November and December 2019 November, 2019 Gift Expenditures

Park Gift/Misc Donation $729.58

Total Gift Expenditures $729.58

December, 2019 Gift Expenditures

Financial reports for December 2019 are not yet available per Clerks Office November, 2019 Gift Revenue

Park Gift/Interest $238.06 Park Gift/KidsTryathlon $5.00 Total Gift Revenues $243.06

December, 2019 Gift Revenue

Financial reports for December 2019 are not yet available per Clerks Office

V. Public Presentations and Correspondence

None

VI. Approval of Superintendent and Director Reports

VII. New Business

1.) Park Board Officer Elections 2.) American Foundation for Suicide Prevention Special Event Contract – Heyde 3.) Electric Bicycles and Park Hours update – Heyde 4.) Park Rules and Regulations, possession and consumption of alcohol update – Heyde 5.) ASCAP Contract – Stephens

of 2

VIII. Old Business None

Distribution:

Park Department

Parks and Recreation Board

Others

Media

Tanya Heyde Roger Nafziger J

Jeremy Stutsman, Mayor Goshen News

Kevin Yoder Doug Yoder J

Donald Shuler, Attorney Elkhart Truth

Kimberlee Stephens Jennifer Shell Adam Scharf, City Clerk/Treasurer The Paper

Staycie Gervais James Wellington File Barbara Swartley

Doug Yoder

Park Board Signatures: Approved this Tuesday, January 14, 2019

Barbara Swartley, Member Roger Nafziger, President

James Wellington, Member Doug Yoder, Vice President

Jennifer Shell, Secretary ATTEST:

of 3

GOSHEN PARKS AND RECREATION PARK BOARD MINUTES Date: December 16, 2019 Time: 5:30pm Place: 410 W. Plymouth Avenue, Rieth Interpretive Center Present: Roger Nafziger, President; Doug Yoder, Vice President; Jennifer Shell, Secretary; Jim Wellington, Member; Barbara Swartley, Member. Also, Present: Tanya Heyde, Superintendent; Kimberlee Stephens, Recreation Supervisor; Kevin Yoder, Maintenance Director; Don Shuler, Park Attorney; Julia Gautsche, City Council; Bryce Gast, Engineering Department.

I. Call to Order Nafziger called the meeting to order at 5:30 PM.

II. Motion to Amend Agenda Heyde added New Business to agenda item 1. New business included the relocation of the Basketball Court at Burdick Park, and informational pieces regarding the Rock Run sewer project from Bryce Gast.

III. Approval September 2019 Park Board Minutes Nafziger called for a motion to approve the Park Board Minutes for November and the amended October minutes. On a motion by Wellington, seconded by Shell, ayes carried.

IV. Approval of Park Payable Docket, October, and November 2019 Nafziger called for a motion to approve the payable docket for October 2019. On a motion by Wellington, seconded by Yoder, ayes carried.

Financial reports for November 2019 were not yet available per Clerks Office

V. Approval of Park Gifts Expenditures, October and November 2019

Nafziger called for a motion to approve the Park Gifts Expenditures, October 2019. On a motion by Wellington, seconded by Swartley, ayes carried.


VI. Approval of Park Gifts Revenue, October and November 2019

Nafziger called for a motion to approve the Park Gifts Expenditures, October 2019. On a motion by Wellington, seconded by Shell, ayes carried.


VII. Public Presentations and Correspondence

None

VIII. Approval of Superintendent and Director Reports Nafziger called for a motion to approve the Superintendent and Supervisor Reports for November 2019 as presented. On a motion by Wellington, seconded by Yoder, ayes carried.

of 3

IX. New Business 1.) Burdick Park Lift Station Revisions – Engineering Presented

a. Gast provided the Board with plans for the replacement of the Burdick Park Lift Station. Construction will affect and likely damage the basketball courts therefore Engineering is proposing a new basketball court be constructed north of the existing court. Wellington asked if there was an approval needed. Heyde stated that the approval would be for the relocation of the new basketball court. The project timeline was discussed so, not to interfere with the summer basketball activities. The Board recommended that the new basketball court be constructed prior to the old one being removed or negatively impacted. On that recommendation, a motion was made by Wellington to approve the relocation and construction of the new basketball court to begin as soon as possible to avoid losing a season of outdoor basketball play, seconded by Swartley.

Rock Run Sewer Project Informational Only-Engineering b. Gast provided the Board with an aerial view of the Rock Run Creek sewer

plans that included a parcel map. Gast explained that during right of way planning, it was brought to attention of the Engineering department that several parcels along the State Road 15 corridor are owned by the County. There is also a few identified city owned properties. The county has stated they would be willing to sign the parcels over to the city in lieu of an easement to allow the sewer project to move forward. What will be done with additional parcels is unknown at this time, this is informational only.

c. Gast presented more detailed drawings of the project specific to Kauffman Park pointing out construction safety fencing will be put up in staging areas and areas along the trenching for public safety. Gast explained the northwest corner of the park will be impacted across the pedestrian trail and the project will require a pedestrian detour. The proposed detour route was presented to the Board.

2.) Aquatic Weed Control-Yoder

Yoder presented the Board with a service agreement for Aquatic Weed Control to maintain the pond at Shanklin Park. Yoder requested permission to enter into and execute this agreement as presented. On a motion by Wellington, seconded by Yoder, ayes carried.

3.) Lawn Medic

Stephens presented the Board with a service agreement for Lawn Medic. Stephens requested permission to enter into and execute this agreement as presented. On a motion by Wellington, seconded by Shell, ayes carried.

4.) RS Pest Stephens presented the Board with a service agreement for RS Pest. Stephens requested permission to enter into and execute this agreement as presented. On a motion by Yoder, seconded by Shell, ayes carried.

of 3

5.) Recreational Service Agreements Stephen presented the Board with recreation service agreements for Justin Kincaid, Michael Kincaid, youth basketball and Amanda Terre, yoga instruction. Stephens requested permission to enter into and execute these agreements as presented. On a motion by Wellington, seconded by Shell, ayes carried.

Park Board Signatures: Approved this Tuesday, January 14, 2020

Barbara Swartley, Member Roger Nafziger, President

James Wellington, Member Doug Yoder, Vice President Jennifer Shell, Secretary ATTEST: _____________________________

12-26-2019 10:52 AM CITY OF GOSHEN PAGE: 1

BUDGET TO ACTUAL EXPENDITURES (UNAUDITED)

AS OF: NOVEMBER 30TH, 2019

204-PARKS AND RECREATION

CULTURE AND RECREATION 91.67% OF YEAR COMP.

NON-DEPARTMENTAL

ORIGINAL CURRENT CURRENT YEAR TO DATE % OF BUDGET

EXPENDITURES BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE

_______________________________________________________________________________________________________________________________

PERSONAL SERVICES

204-550-00-411.0130 P&R/FULL-TIME PERSON 702,728.00 702,728.00 54,020.86 646,959.76 92.06 55,768.24

204-550-00-411.0140 P&R/PART-TIME PERSON 363,173.00 363,173.00 9,383.14 293,775.28 80.89 69,397.72

204-550-00-411.0151 P&R/INCREMENT PAY 11,700.00 11,700.00 0.00 200.00 1.71 11,500.00

204-550-00-411.0152 P&R/LONGEVITY 4,000.00 4,000.00 0.00 0.00 0.00 4,000.00

204-550-00-411.0160 P&R/OVERTIME 4,000.00 4,000.00 0.00 915.92 22.90 3,084.08

204-550-00-413.0100 P&R/FICA MATCH 67,455.00 67,455.00 3,620.69 54,607.40 80.95 12,847.60

204-550-00-413.0200 P&R/MEDICARE 15,776.00 15,776.00 846.78 12,771.09 80.95 3,004.91

204-550-00-413.0300 P&R/RETIREMENT 102,923.00 102,923.00 7,178.81 82,895.43 80.54 20,027.57

204-550-00-413.0400 P&R/UNEMPLOYMENT 0.00 0.00 0.00 0.00 0.00 0.00

204-550-00-413.0501 P&R/HEALTH INSURANCE 233,620.00 233,620.00 18,291.32 201,044.02 86.06 32,575.98

204-550-00-413.0700 P&R/CELL PHONE 3,000.00 3,000.00 0.00 1,563.65 52.12 1,436.35

204-550-00-413.0701 P&R/CLOTHING/BOOT/FI 2,375.00 2,375.00 94.66 582.34 24.52 1,792.66

204-550-00-413.0702 P&R/CLOTHING 6,200.00 6,200.00 100.00 1,121.50 18.09 5,078.50

TOTAL PERSONAL SERVICES 1,516,950.00 1,516,950.00 93,536.26 1,296,436.39 85.46 220,513.61

SUPPLIES

204-550-00-421.0200 P&R/STATIONERY & PRI 900.00 900.00 0.00 378.74 42.08 521.26

204-550-00-421.0501 P&R/OTHER OFFICE EXP 4,250.00 4,250.00 115.66 1,773.78 41.74 2,476.22

204-550-00-422.0151 P&R/OTHER OPERATING 1,450.00 1,450.00 0.00 430.20 29.67 1,019.80

204-550-00-422.0152 P&R/PAINT 7,350.00 7,350.00 0.00 3,443.52 46.85 3,906.48

204-550-00-422.0153 P&R/GENERAL PROGRAM 20,000.00 20,000.00 33.00 19,625.41 98.13 374.59

204-550-00-422.0154 P&R/OTHER EQUIPMENT 10,000.00 10,000.00 0.00 319.62 3.20 9,680.38

204-550-00-422.0210 P&R/GASOLINE,DIESEL, 43,800.00 43,800.00 3,034.35 23,512.59 53.68 20,287.41

204-550-00-422.0251 P&R/OTHER GARAGE & M 3,300.00 3,300.00 0.00 390.33 11.83 2,909.67

204-550-00-422.0311 P&R/INSTITUTIONAL & 24,000.00 24,000.00 979.41 16,457.66 68.57 7,542.34

204-550-00-423.0110 P&R/BLDG MATRS& SUPP 35,600.00 42,407.84 1,250.85 21,389.81 50.44 21,018.03

204-550-00-423.0125 P&R/STREET,ALLEY,&SE 32,300.00 32,300.00 0.00 28,375.48 87.85 3,924.52

204-550-00-423.0201 P&R/REPAIR PARTS 4,900.00 4,900.00 163.92 2,214.25 45.19 2,685.75

204-550-00-423.0301 P&R/MACHINERY & TOOL 9,000.00 9,000.00 72.84 2,058.28 22.87 6,941.72

204-550-00-429.0000 P&R/MEMORIAL TREES 0.00 0.00 0.00 0.00 0.00 0.00

204-550-00-429.0001 P&R/PROGRAM SUPPLIES 30,000.00 30,000.00 54.01 28,095.31 93.65 1,904.69

204-550-00-429.0002 P&R/OTHER SUPPLIES 26,560.00 26,560.00 1,006.20 25,717.88 96.83 842.12

TOTAL SUPPLIES 253,410.00 260,217.84 6,710.24 174,182.86 66.94 86,034.98

OTHER SERVICES/CHARGES

204-550-00-431.0500 P&R/SERVICES CONTRAC 113,000.00 121,200.00 12,642.75 99,885.04 82.41 21,314.96

204-550-00-431.0501 P&R/TREE PROGRAM 27,000.00 31,836.00 2,000.35 21,600.63 67.85 10,235.37

204-550-00-431.0502 P&R/TREES PLANTED 3,000.00 3,000.00 0.00 195.00 6.50 2,805.00

204-550-00-431.0503 P&R/OTHER PROFESSION 15,450.00 21,650.00 524.25 16,492.50 76.18 5,157.50

204-550-00-431.0504 P&R/STREET TREE MAIN 57,500.00 57,500.00 17,931.21 40,239.41 69.98 17,260.59

204-550-00-431.0505 P&R/LANDSCAPING 17,450.00 30,250.00 2,115.67 27,950.84 92.40 2,299.16

204-550-00-431.0506 P&R/TREE TRIM REMOVA 8,000.00 8,000.00 1,850.00 2,862.35 35.78 5,137.65

204-550-00-431.0507 P&R/LEGAL REIMB 8,000.00 6,500.00 0.00 2,115.60 32.55 4,384.40

204-550-00-432.0201 P&R/POSTAGE 1,000.00 1,000.00 0.00 811.55 81.16 188.45

204-550-00-432.0300 P&R/TRAVEL EXPENSES 500.00 500.00 0.00 0.00 0.00 500.00

204-550-00-432.0401 P&R/TELEPHONE 10,000.00 10,000.00 677.13 8,869.13 88.69 1,130.87

204-550-00-433.0200 P&R/PUBLICATION LEGA 200.00 200.00 0.00 0.00 0.00 200.00




204-PARKS AND RECREATION


NON-DEPARTMENTAL



_______________________________________________________________________________________________________________________________

204-550-00-433.0501 P&R/OTHER PRINTING & 24,626.00 24,626.00 725.09 15,719.32 63.83 8,906.68

204-550-00-434.0500 P&R/COMPREHENSIVE PL 10,000.00 10,000.00 0.00 0.00 0.00 10,000.00

204-550-00-435.0101 P&R/ELECTRICITY & GA 65,000.00 75,000.00 3,773.81 67,583.52 90.11 7,416.48

204-550-00-435.0401 P&R/WATER & SEWER 60,000.00 50,000.00 5,128.28 21,460.30 42.92 28,539.70

204-550-00-435.0501 P&R/STORMWATER FEES 12,000.00 12,000.00 0.00 7,711.58 64.26 4,288.42

204-550-00-436.0101 P&R/REPAIRS TO BLDG 66,000.00 90,130.91 4,833.36 76,855.39 85.27 13,275.52

204-550-00-436.0201 P&R/REPAIRS TO EQUIP 8,000.00 8,000.00 40.00 669.50 8.37 7,330.50

204-550-00-436.0501 P&R/MAINTENANCE CONT 40,000.00 59,900.00 1,323.90 48,079.43 80.27 11,820.57

204-550-00-436.0502 P&R/SWIM POOL 12,000.00 12,000.00 0.00 11,964.58 99.70 35.42

204-550-00-437.0201 P&R/RENTAL EQUIPMENT 4,000.00 4,000.00 0.00 1,468.50 36.71 2,531.50

204-550-00-439.0301 P&R/SUBSCRIPTION & D 1,250.00 1,250.00 0.00 560.88 44.87 689.12

204-550-00-439.0910 P&R/EDUCATION 10,000.00 10,000.00 3,110.00 5,420.88 54.21 4,579.12

204-550-00-439.1000 P&R/COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL OTHER SERVICES/CHARGES 573,976.00 648,542.91 56,675.80 478,515.93 73.78 170,026.98

CAPITAL OUTLAYS

204-550-00-442.0001 P&R/CAPITAL PROJECTS 0.00 96,257.82 0.00 87,034.91 90.42 9,222.91

204-550-00-442.0100 P&R/INFRASTRUCTURE C 40,000.00 73,729.00 0.00 38,155.00 51.75 35,574.00

204-550-00-445.0200 P&R/MOTOR VEHICLES 70,000.00 96,852.12 6,495.00 87,875.58 90.73 8,976.54

204-550-00-445.0500 P&R/PLAYGROUND EQUIP 13,500.00 16,310.05 0.00 10,890.05 66.77 5,420.00

TOTAL CAPITAL OUTLAYS 123,500.00 283,148.99 6,495.00 223,955.54 79.09 59,193.45

UNAPPROPRIATED

204-550-00-452.0000 TRANSFERS-HEALTH INS 0.00 0.00 0.00 0.00 0.00 0.00

204-550-00-452.0004 P&R/TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00 0.00

204-550-00-459.0000 P&R/SALES TAX 2,500.00 4,000.00 116.55 3,620.69 90.52 379.31

204-550-00-459.1000 P&R/FACILITY SALES T 500.00 500.00 0.00 0.00 0.00 500.00

204-550-00-499.0001 P&R/NON-APPROPRIATED 0.00 0.00 3,889.78 54,795.12 0.00 ( 54,795.12)

TOTAL UNAPPROPRIATED 3,000.00 4,500.00 4,006.33 58,415.81 1,298.13 ( 53,915.81)

_________________________________________________________________________________________

TOTAL NON-DEPARTMENTAL 2,470,836.00 2,713,359.74 167,423.63 2,231,506.53 82.24 481,853.21

_______________________________________________________________________________________________________________________________

TOTAL CULTURE AND RECREATION 2,470,836.00 2,713,359.74 167,423.63 2,231,506.53 82.24 481,853.21

_______________________________________________________________________________________________________________________________

TOTAL EXPENDITURES 2,470,836.00 2,713,359.74 167,423.63 2,231,506.53 82.24 481,853.21

============== ============== ============== ============== ======= ==============




275-PARK GIFT FUND


NON-DEPARTMENTAL



_______________________________________________________________________________________________________________________________

OTHER SERVICES/CHARGES

275-550-00-439.0009 PARK GIFT/PARK OPERA 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0028 PK GIFT/COMMUNITY CE 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0031 PARK GIFT/DISCOVERY 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0501 PARK GIFT/BFKST WITH 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0502 PARK GIFT/DADDY-DAUG 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0503 PARK GIFT/GGH CANCER 0.00 0.00 0.00 11,729.99 0.00 ( 11,729.99)

275-550-00-439.0504 PARK GIFT/KIDS TRYAT 0.00 0.00 0.00 9,026.36 0.00 ( 9,026.36)

275-550-00-439.0506 PARK GIFT/RIETH INT 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0507 PARK GIFT/TENNIS LES 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0508 PK GIFT/MISC TREE GI 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0511 PARK GIFT/SKATE PARK 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0513 PARK GIFT/FALL FEST 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0514 PARK GIFT/MEMORIAL 0.00 0.00 0.00 997.52 0.00 ( 997.52)

275-550-00-439.0515 PARK GIFT/SPECIAL EV 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0516 PARK GIFT/BALLET 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0517 PARK GIFT/TOMMY'S KI 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0519 PARK GIFT/NIPSCO TRE 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0520 PARK GIFT/POOL RCPTS 0.00 0.00 0.00 353.44 0.00 ( 353.44)

275-550-00-439.0521 PARK GIFT/GAS TAX FO 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0525 PARK GIFT/ARBOR DAY 0.00 0.00 0.00 2,485.00 0.00 ( 2,485.00)

275-550-00-439.0527 PARK GIFT/RECYCLING 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0529 PARK GIFT/FLAG FOOTB 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0530 PARK GIFT/HEAD GATES 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0532 PK GIFT/FIDLER POND 0.00 0.00 0.00 4,440.14 0.00 ( 4,440.14)

275-550-00-439.0533 PARK GIFT/BALLET SCH 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0534 PK GIFT/BIKE RACKS D 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0536 PK GIFT/YODER-CULP T 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0537 PK GIFT/BARK PARK 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0538 PK GIFT/MISC DONATIO 0.00 0.00 729.58 409,394.23 0.00 ( 409,394.23)

275-550-00-439.0539 PK GIFT/MILL ST PARK 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0540 PK GIFT/SCHOLARSHIP 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0541 PK GIFT/PICKLEBALL G 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0542 PK GIFT/CHIDDISTER P 0.00 0.00 0.00 0.00 0.00 0.00

275-550-00-439.0543 PK GIFT/ADULT TRYATH 0.00 0.00 0.00 5,420.40 0.00 ( 5,420.40)

275-550-00-439.0544 PK GIFT/SAILING CAMP 0.00 0.00 0.00 1,518.86 0.00 ( 1,518.86)

TOTAL OTHER SERVICES/CHARGES 0.00 0.00 729.58 445,365.94 0.00 ( 445,365.94)

_________________________________________________________________________________________

TOTAL NON-DEPARTMENTAL 0.00 0.00 729.58 445,365.94 0.00 ( 445,365.94)

_______________________________________________________________________________________________________________________________

TOTAL CULTURE AND RECREATION 0.00 0.00 729.58 445,365.94 0.00 ( 445,365.94)

_______________________________________________________________________________________________________________________________

TOTAL EXPENDITURES 0.00 0.00 729.58 445,365.94 0.00 ( 445,365.94)

============== ============== ============== ============== ======= ==============


BUDGET TO ACTUAL REVENUE (UNAUDITED)


275-PARK GIFT FUND


NON-DEPARTMENTAL


REVENUES BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE

_______________________________________________________________________________________________________________________________

CULTURE AND RECREATION

275-450-00-347.0201 PK GIFT/GGH CANCER T 0.00 0.00 0.00 10,000.00 0.00 ( 10,000.00)


MISCELLANEOUS

275-450-00-360.0100 PK GIFT/BREAKFAST W/ 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-360.0101 PK GIFT/FALL FEST 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL MISCELLANEOUS 0.00 0.00 0.00 0.00 0.00 0.00

CONTRIBUTIONS

275-450-00-367.0009 PARK GIFT/PARK OPERA 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0010 PF GIFT/ SKATE PARK 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0011 PK GIFT/ INTEREST 0.00 0.00 238.06 6,248.18 0.00 ( 6,248.18)

275-450-00-367.0012 PK GIFT/BALLET PROGR 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0013 PK GIFT/DADDY-DAUGHT 0.00 0.00 5.00 5.00 0.00 ( 5.00)

275-450-00-367.0014 PK GIFT/KIDS TRYATHA 0.00 0.00 0.00 12,500.00 0.00 ( 12,500.00)

275-450-00-367.0015 PK GIFT/MISC TREE GI 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0016 PK GIFT/POOL RECEIPT 0.00 0.00 0.00 29,677.34 0.00 ( 29,677.34)

275-450-00-367.0017 PK GIFT/RIC PROGRAMS 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0018 PK GIFT/TOMMY'S KIDS 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0019 PK GIFT/NIPSCO TREE 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0021 PK GIFT/GAS TAX FOR 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0022 PK GIFT/SPEC EVENT S 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0023 PK GIFT/TENNIS LESSO 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0024 PK GIFT/RIETH PARK G 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0025 PK GIFT/ARBOR DAY RE 0.00 0.00 0.00 3,280.00 0.00 ( 3,280.00)

275-450-00-367.0026 PK GIFT/MEMORIAL BEN 0.00 0.00 0.00 500.00 0.00 ( 500.00)

275-450-00-367.0027 PK GIFT/RECYCLING DO 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0028 PK GIFT/COMMUNITY CE 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0029 PK GIFT/FLAG FOOTBAL 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0030 PK GIFT/HEAD GATES L 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0031 PARK GIFT/DISCOVERY 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0032 PK GIFT/FIDLER POND 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0033 PARK GIFT/BALLET SCH 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0034 PK GIFT/BIKE RACKS D 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0035 PK GIFT/BICYCLE ADVI 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0036 PK GIFT/YODER-CULP T 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0037 PK GIFT/BARK PARK 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0038 PK GIFT/MISC DONATIO 0.00 0.00 0.00 206,017.00 0.00 ( 206,017.00)

275-450-00-367.0039 PK GIFT/MILL ST PARK 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0040 PK GIFT/SCHOLARSHIP 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0041 PK GIFT/PICKLEBALL G 0.00 0.00 0.00 320.00 0.00 ( 320.00)

275-450-00-367.0042 PK GIFT/CHIDDISTER P 0.00 0.00 0.00 0.00 0.00 0.00

275-450-00-367.0043 PK GIFT/ADULT TRYATH 0.00 0.00 0.00 4,556.00 0.00 ( 4,556.00)

275-450-00-367.0044 PK GIFT/SAILING CAMP 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL CONTRIBUTIONS 0.00 0.00 243.06 263,103.52 0.00 ( 263,103.52)

_________________________________________________________________________________________

TOTAL NON-DEPARTMENTAL 0.00 0.00 243.06 273,103.52 0.00 ( 273,103.52)


BUDGET TO ACTUAL REVENUE (UNAUDITED)


275-PARK GIFT FUND


NON-DEPARTMENTAL


REVENUES BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE

_______________________________________________________________________________________________________________________________

_______________________________________________________________________________________________________________________________


_______________________________________________________________________________________________________________________________

TOTAL REVENUES 0.00 0.00 243.06 273,103.52 0.00 ( 273,103.52)

============== ============== ============== ============== ======= ==============

of 5

Goshen Park and Recreation Department Superintendent's Park Board Report Tanya Heyde, December 2019 – January 2020 Winter 2020

High Fitness Classes, January – August

Middle Eastern Dance, January - July

Letters to Santa, November – December 9

Brazilian Jiu Jitsu, December

Indoor Pickleball, October – April

Snow Tube Rental

Over 40 Open Gym, November – April

Adult CoEd Volleyball – November - January

Rieth Interpretive Center Field Trips

Spring Ballet, January – May

Zumba, October – April

High Fitness, October – December

Pound Fit, October – December

Youth Basketball, January

Adult Ballroom Dance, October – December

Storybook Trail, year-round

Cross Country Ski Rental

Education:

Department applied for the Commission for Accreditation of Park and Recreation Agencies (CAPRA) and was accepted in to the two year process of measuring the agency’s overall quality of operation, management and service to the community. The accreditation purpose is to assure quality and improvement.

Staff is registered for the Indiana Parks and Recreation Association Conference February 11 – 13 in Muncie. The conference offers a range of educational sessions and networking opportunity.

Volunteers: Partnerships/Networking:

Elkhart County Convention and Visitors Bureau – Quilt Garden & tours.

Lippert Components – Lippert Community Service Days.

Goshen Community Schools – Shared facility use, youth basketball, pickleball, water aerobics, adult volleyball, cross-country, girls’ softball.

East Goshen Neighborhood Association – Dog Park

Goshen Public Library – Story Walk, Rieth Interpretive Center trail

Elkhart County Waterways Alliance – EnFocus along with representatives from Goshen, Elkhart County, Elkhart City, Elkhart County Convention and Visitors Bureau, Middlebury and Bristol are meeting monthly to discuss area waterways and to develop a waterways plan.

Regional Trail Branding – Initiative with MACOG, Northern Indiana & Niles, Michigan entities to develop a regional trail brand.

MACOG – Trail counters.

Goshen Neighborhood Associations – Neighborhood picnics, adopted landscaped areas, neighborhood events.

PAC – Pumpkinvine Advisory Committee, Goshen, Elkhart County, Middlebury, Shipshewana and Friends of the Pumpkinvine.

Master Gardeners – Rieth Interpretive Center

Master Naturalist – Rieth Interpretive Center

Community Gardens – Hay Park, Allan J. Kauffman Park and Burdick Park.

First Fridays – Summer concert series.

Elkhart County Community Foundation – Kids’ and Teens’ Triathlon, Youth Sailing Camp, Inclusive Playground, Vibrant Communities.

Lincoln Highway Association – Fidler Pond Gazebo, landscaping and signage, visits by tour groups.

Goshen Historical Society – Rotating displays for the Wayne Wogoman Welcome Center and Rieth Interpretive Center. Powerhouse & train viewing station planning.

General Projects:

Snow removal routes - Routes have been updated and reviewed with maintenance staff. Working on mapping routes for overview. The additional snow removal route is necessary with the additions of the Northwest Bike Trail, Kercher Road Trail and the 9th Street Trail. Prioritizing and adjusting will continue throughout the season to ensure efficiencies and effectiveness. Plowing of Parks and City parking lots have also been updated and prioritized.

of 5

Goshen Parks application for the National Parks and Recreation Associations Commission for Accreditation of Park and Recreation Agencies (ACPRA) was accepted. The certification is a self-assessment of standards that will develop into internal processes, policies and procedures. The outcomes will assist the department by making operations, communication and documentation more effective as well as providing quality assurance and quality improvement. The accreditation process will span over two years and will require reaccreditation every five years.

Indiana Parks and Recreation Association – The department applied for and has been selected to receive an Indiana Park and Recreation Association Inclusion Program Award for the Kerry’s Kids Playground. It is an award of excellence and will be presented in February during the IPRA Conference. Attended the Northern District meeting in South Bend, December 17.

Schrock Pavilion Fireplace – Acquiring quotes for fireplace alternative options because of the hazards and dangers of wood burning during facility rentals.

Parks Admin. Building – Concrete work to include a sidewalk along the south end of the new parking lot, between 9th Street and the alley and for an accessible ramp at the front door. Project could not get underway before the “surprise” snowfall in November; funds will be encumbered for spring project completion.

Park Guide – Parks Annual Park Guide is completed and is ready for distribution. The annual guide replaces the bi-annual version and covers content for the year saving in printing and distribution fees. Parks has also initiated an active online presence to greatly reduce the number of printed advertisements.

Trail Counter – Equipment was received by MACOG and has been picked up for department installation in the spring. Counters are capable of distinguishing between bicyclists and pedestrians and will record the directions trail users are going. Data will be transmitted daily to a server maintained by Eco-Counter. Data will be accessed and analyzed in various ways with Eco-Visio software provided by Eco-Counter. Remote data collection is an Eco-Counter subscription service provided by Eco-Counter for $420 per year/counter. MACOG will pay for the subscription.

Dog Park – Final site plan work with the Engineering Department and water connectivity for the drinking fountain will continue over the winter for project finalization in 2020.

Electric Bicycles – Notice of adoption of Ordinance 5021 is included in Board packet. The Board’s request to amend park rules and regulation to allow for Electric Bicycles, Class 1 and 2, on surfaced trails in Goshen was presented to Council on Tuesday, November 19 on first reading, and passed second and final reading on December 3.

Park Signs – Updating, locating and revising park rules signs for consistency and to include the park rules updates.

Park Hours – Notice of adoption of Ordinance 5021 is included in Board packet. By request from the Board, the request to amend park hours from dawn to 11:00 pm, to dawn to dusk, was presented to Council on Tuesday, November 19 on first reading, and passed second and final reading on December 3.

City Safety Committee – OSHA & workplace safety, ongoing, quarterly meetings. Next meeting January 30.

Elkhart County Waterways – Assisting in website content for the creation of an ECWA website. Allison Egan with enFocus, Elkhart County Park, Goshen Parks, Elkhart County, Elkhart City, Elkhart County Convention and Visitors Bureau, Middlebury and Bristol; discuss area waterways to development of a county wide waterways plan. The alliance is also working to set up a donor advised fund at the Foundation. The ECWA has formed small groups, communication and maintenance, to continue moving efforts forward. Next meeting TBD, end of January early February.

Goshen Historical Society – Powerhouse interpretive signage with demonstrating model; railroad viewing station.

Pumpkinvine Advisory Committee – Donation kiosks accepted by the Board at the October 21 meeting. At the rescheduled November 19 meeting, discussions for online or QR codes were discussed in lieu of donation kiosks. Friends are working with LaGrange County Convention and Visitors Bureau to install a trail counter near CR 850 in addition to the MACOG placed counter likely in Middlebury. The committee is also working on a PAC Working Agreement to clarify procedures, objectives, operation and maintenance of the Pumpkinvine Nature Trail. Next meeting scheduled for January 14.

Recreation Supervisor: Kimberlee Stephens December Accomplishments:

Pickleball • Indoor play has begun.

Champion Force Cheerleading • Program meets on Monday evenings at Schrock Pavilion.

Youth Ballet • Registration is open for 2020. • Preparations are underway for the 2020 Spring Concert.

of 5

Adult Programs • Adult Ballroom continues to meet at Schrock Pavilion on Tuesday evenings. • Pound Fit continues to meet at the park office studio on Wednesdays and Saturdays. • Fall Softball, and Volleyball are underway. • Zumba Classes Mondays, Wednesdays, and Saturdays are underway. • New Adult High Fitness Class meets Tuesdays, Thursdays, and Saturdays at the park office studio. • Adult Sports-Basketball and Volleyball leagues are being formed and begin in November.

Youth Programs • Youth Basketball preparations are underway for 2020. • Youth Basketball Camp preparations are underway for 2020. • Sailing Camp and Class we have built storage units for boats to store for the winter at Fidler Pond in the

barn.

2020 Brochure • Updating Rec Trac with all 2020 data. • Completed and sent to the printer.

2020 Programming and Special Events • Securing dates, times, facilities, and instructors for 2020 upcoming programs and special events. • Updating all materials and advertisement for upcoming programs and special events. • Updating of social media and web pages for the 2020 triathlons is complete. . • Creating tickets for 2020 dances and ballet recital on April 25. • Created holiday reminders for both triathlon and mailed them to all of last year’s participants • Daddy Daughter Dance is February 27, 2020. • Mother Son Dance is May 14, 2020. • Tickets for both dances are completed. • Finalizing emergency procedures for the pool, DDC, special events, and all of our programs. • Updating all event plans for 2020. • A second Elsa and Anna brunch in on February 1, 2020 is sold out

Financials • Working on the 2019 annual report. • Completed program financials for the 2018 Annual Report.

Research • Researching alcohol use in the parks during facility rentals.

Researching all-inclusive programming. Committees/New Initiatives Safety Committee

Continue to attend bimonthly meetings

Assign OSHA required modules to all park staff

Monitor completion requirements for modules

Implementing training and severe weather policies. Multipurpose Pavilion Initiative

Attend required meetings as announced Pumpkinvine Committee

Attend bimonthly meetings Dog Park Initiative

Continue working with the neighborhood association and the city to move the dog park initiative forward Age Friendly Designation Committee

Formed a committee of stakeholders to help the city obtain the Age Friendly Community designation through AARP. CAPRA Accreditation through NPRA

Submitted the initial application for approval. IPRA

Applied for the All Inclusive Programming/Facility of Excellence Award for Kerry’s Kids Playground and we won!

The project and our department will be recognized and receive the award during the February IPRA conference. January Goals Daily preparations for upcoming spring/summer seasonal camps and events. Continue to secure programming dates, facilities, and instructors for 2020.

of 5

Continue preparations for spring/summer programs, pool, and DDC. Continue to research all-inclusive programming, and how to make our programs available to everyone in our community. Continue working on proposed dog park, and multipurpose pavilion initiatives. Continue to attend Safety committee and Pumpkinvine committee meetings. Continue working on the 2020 Annual Report and end of the year financials. Distribute 2020 guide to all Goshen schools. Continue working on the accreditation process for CAPRA. Maintenance Development Director: Kevin Yoder December Accomplishments:

Clean grates

Playground inspections - 5

Paint picnic tables – 36

Help plant community orchard at Abshire Park

Install new LED interior lighting in Fidler Pavilion at Pringle Park

Move diamond dirt from diamond 3 to storage box at diamond 2 and Roger’s Park diamond

Blow leaves out of Tommy’s Playground and out of tunnel

Lower drinking fountain at Fidler Pavilion to meet ADA standards

Make storage for X-country skis and poles at office

Remove sand volleyball nets and put in storage at Pringle Park

Redo irrigation feed line at office

Cover graffiti at Kauffman Park

Help forestry clean up trees that blew down in wind storm

Cut firewood and put in storage

Changed 2 fluorescent lights not working to LED in Schrock Pavilion

Repair 2 electric heaters in Reith Interpretive Center

Plow snow 1 day

Cleanup wood storage area

Change lighting to LED in maintenance shop

Install new light at the gardens of Goshen sign

Grade Roger’s and Diamond 2 parking lots

Tighten hand grips on climbing wall at Kerry’s Playground

Replace broken receptacle cover at Abshire Cabin January Objectives:

Playground inspections

General repairs

Remove snow as needed

Paint picnic tables

Redo kitchen at Fidler Pavilion Pringle Park

Facility Coordinator: Frank Shula December Accomplishments:

Supervise staff for cleaning, and rentals.

Inventory cleaning and paper supplies and orders, organize and put away when delivered.

Open restrooms and clean facilities when needed.

Cleaned vacuum filters, bins, brushes and hoses on 3 facility vacs, installed hooks for hanging cleaning equipment (office), removed tacks and tape at Schrock.

Took Christmas trees down, (office and Schrock).

Inventoried Park’s rules signs and locations.

Attended IPRA northern district meeting in South Bend

Purchased and replaced chairs and tables at Abshire cabin, relocated old ones to Schrock to use for day camp

Plow snow and shovel/salt when/when needed

of 5

Show rental facilities to potential renters. Schedule staff for cleaning and rental opening and closings. Check facilities on ongoing basis.

Submitted quotes for fireplace, cameras, fertilizing, pest control and tables and sink for Pringle Park.

Schedule community service/trustees when available.

Report maintenance issues that I am unable to repair. Serve as contact person during emergencies, during working and non- working hours; responds to emergencies when appropriate. (Renters-all staff)

December Objectives:

Sherry and Sara, to finish target solution online courses

Schedule electric fire place install (Schrock)

Schedule security camera install

Schedule grease trap cleaning at Schrock for quarter and send report to waste water

Fix broken tiles at Schrock

Shampoo carpets at Reith and Schrock

Attend IPRA Conference in Feb.

Park Board Signatures: Approved this Tuesday, January 14, 2020 _______________________________ _________________________________ Barbara Swartley, Member Roger Nafziger, President _______________________________ _________________________________ James Wellington, Member Doug Yoder, Vice-President Jennifer Shell, Secretary: _____________________________

ORDINANCE 5021

Amend Park Rules and Regulationsto Allow Electric Bicycles and Change Park Hours

WHEREAS. the Goshen Common Council passed Ordinance 4294 to establish the rules andregulations for parks and other recreational areas in the City of Goshen. Ordinance 4294 iscodified in the Goshen City Code at Title 7. Article 1, Chapter 1.

WHEREAS. the Goshen Parks and Recreation Board from time to time finds it necessary to amendthe park rules and regulations, and did recommend the adoption of amendments to the City Codeby a vote of 4-0.

WHEREAS, the proposed amendments further the purposes of the Goshen Parks and Recreationsystem.

WHEREAS. the first proposed amendment is intended to clarify park hours of operation.

WHEREAS. the second proposed amendment is intended to permit use of Class I and Class 2electric bicycles.

NOW THEREFORE. BE IT ORDAINED by the Goshen Common Council that:

SECTION 1. Park Hours

Goshen City Code Title 7. Article I. Chapter 1, Section 2 shall be amended to read as follows:

7.1.1.2 Park Hours

No person shall enter or remain in any park or other recreational area after thelocation is closed to the public. Parks and other recreational areas are open to thepublic from dawn until dusk or until the conclusion of a park approved activity, iflater. Said park hours do not apply to trails located in the City of Goshen.

SECTION 2. Bicycle/Pedestrian Trail Restrictions

Goshen City Code Title 7, Article 1. Chapter 1. Section 14 shall be amended to read as follows:

7.1.1.14 Bicycle/Pedestrian Trail Restrictions

(a) No person shall operate any motorized vehicle, motorized bicycle or othersimilar device upon any trail designed for bicycle/pedestrian use in the City

of Goshen. except if a person with a disability, as defined by the Americanswith Disabilities Act, operates the device.

(b) No person shall ride or allow any horse upon any trail designed forbicycle/pedestrian use in the City of Goshen.

(c) No person shall ride a bicycle at an excessive speed or engage in any racingactivity upon any trail designed for bicycle/pedestrian use in the City ofGoshen.

(d) Notwithstanding paragraph (a), a person may ride or operate a Class I orClass 2 electric bicycle, as defined by md. Code § 9-13-2-26.6 and 9-13-2-26.7. on surfaced trails located in the City of Goshen. Said use shall besubject to the posted speed limit, and in any event shall not exceed fifteen(15) miles per hour.

SECTION 3. Effective Date

This ordinance shall be in full force and effect from and after its passage. approval and adoptionaccording to the laws of the State of Indiana.

4—AjTEST:

Angie Mce.

PRESENTED

____ _______

a.m.

PASSED by the Goshen Common Council on December

Clerk-Treasw1er

to the Mayor of the City of Goshen on December 15 , 2019, at C\ ‘U_i

flC\

APPROVED and ADOPTED on December 15

Angie Clerk-Treaurer

20

Jerem,tdnWn. Mayor

7

agenda tuesday january 14, 2019 i. ii. iii. iv. approval ...burdick park lift station revisions ......

Documents