agenda - thursday, may 21, 2015 pk… · 03/19/2015 03/20/2015 03/20/2015 04/06/2015 21.15 account...

KANE COUNTY ALLAN, Haimann, Auger, Kenyon, Lewis, Molina, Smith

PUBLIC SERVICE COMMITTEE

THURSDAY, MAY 21, 2015

County Board Room Agenda 9:00 AM

Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134

Kane County

1. Call to Order

2. Approval of Minutes: April 23, 2015

3. Finance

A. April Public Service Committee Financial Reports

4. Recorder

A. Monthly Report (attached)

5. Collector


6. Supervisor of Assessments


B. Resolution: Authorize Chairman to Appoint Additional Members to Board of Review

7. County Clerk

A. Monthly Report

B. Hart Warranty Memorandum

C. Resolution: Authorizing a Warranty, Support, and License Agreement with Hart Intercivic8. Regional Office of Education

9. Reports Placed On File

10. Executive Session (If Needed)

11. Other Business

12. Public Comments

13. Adjournment

Current Month

Transactions

Total Amended Budget

YTD Actual Transactions

Total % Received

150 Treasurer/Collector 10,555 1,803,195 11,812 0.66%001 General Fund 0 1,655,000 0 0.00%150 Tax Sale Automation 10,555 148,195 11,812 7.97%

170 Supervisor of Assessments 6,445 87,310 29,213 33.46%001 General Fund 6,445 87,310 29,213 33.46%

190 County Clerk 98,921 1,276,828 487,330 38.17%001 General Fund 83,369 1,116,770 415,162 37.18%160 Vital Records Automation 15,552 160,058 72,168 45.09%

210 Recorder 377,312 3,318,787 1,377,408 41.50%001 General Fund 306,862 2,468,200 1,064,299 43.12%170 Recorder's Automation 70,450 850,587 313,109 36.81%

Grand Total 493,234 6,486,120 1,905,764 29.38%

Public Service Committee Revenue Report - SummaryThrough April 30, 2015 (41.7% YTD)

Packet Pg. 2

Current Month

Transactions



YTD Encumbrances

Total % Used

150 Treasurer/Collector 50,050 749,168 251,498 66 33.58%001 General Fund 45,339 600,973 245,297 0 40.82%150 Tax Sale Automation 4,710 148,195 6,201 66 4.23%

170 Supervisor of Assessments 83,009 1,312,745 448,729 4,371 34.52%001 General Fund 83,009 1,312,745 448,729 4,371 34.52%

190 County Clerk 318,224 2,579,273 962,791 183 37.34%001 General Fund 312,868 2,419,215 930,957 183 38.49%160 Vital Records Automation 5,356 160,058 31,835 (0) 19.89%

210 Recorder 122,008 1,742,338 576,405 0 33.08%001 General Fund 63,359 891,751 343,108 0 38.48%170 Recorder's Automation 58,649 850,587 233,297 0 27.43%

230 Regional Office of Education 21,478 306,109 133,661 0 43.66%001 General Fund 21,478 306,109 133,661 0 43.66%

Grand Total 594,769 6,689,633 2,373,085 4,620 35.54%

Public Service Committee Expenditure Report - SummaryThrough April 30, 2015 (41.7% YTD, 42.31% Payroll)

Packet Pg. 3

Current Month

Transactions



YTD Encumbrances

Total % Used

150 Treasurer/Collector 50,050 749,168 251,498 66 33.58%001 General Fund 45,339 600,973 245,297 0 40.82%

Personnel Services- Salaries & Wages 38,206 498,249 210,033 0 42.15%Personnel Services- Employee Benefits 6,637 74,842 32,772 0 43.79%Contractual Services 356 23,500 2,160 0 9.19%Commodities 140 4,382 333 0 7.59%

150 Tax Sale Automation 4,710 148,195 6,201 66 4.23%Personnel Services- Salaries & Wages 656 30,000 828 0 2.76%Personnel Services- Employee Benefits 50 2,341 63 0 2.71%Contractual Services 3,393 46,354 3,959 0 8.54%Commodities 611 10,000 1,016 66 10.82%Capital 0 59,500 336 0 0.56%

170 Supervisor of Assessments 83,009 1,312,745 448,729 4,371 34.52%001 General Fund 83,009 1,312,745 448,729 4,371 34.52%

Personnel Services- Salaries & Wages 61,110 850,486 347,038 0 40.80%Personnel Services- Employee Benefits 14,388 186,959 71,495 0 38.24%Contractual Services 3,973 239,300 25,476 4,113 12.36%Commodities 3,538 20,000 4,720 258 24.89%Capital 0 16,000 0 0 0.00%

190 County Clerk 318,224 2,579,273 962,791 183 37.34%001 General Fund 312,868 2,419,215 930,957 183 38.49%

Personnel Services- Salaries & Wages 90,825 1,314,144 508,884 0 38.72%Personnel Services- Employee Benefits 14,913 228,201 76,318 0 33.44%Contractual Services 205,451 686,870 328,707 0 47.86%Commodities 1,679 190,000 17,048 183 9.07%

160 Vital Records Automation 5,356 160,058 31,835 (0) 19.89%Personnel Services- Salaries & Wages 1,133 14,104 4,701 0 33.33%Personnel Services- Employee Benefits 203 2,658 845 0 31.81%Contractual Services 3,323 59,537 10,146 0 17.04%Commodities 698 22,500 1,415 (0) 6.29%Capital 0 30,000 14,727 0 49.09%Contingency and Other 0 31,259 0 0 0.00%

210 Recorder 122,008 1,742,338 576,405 0 33.08%001 General Fund 63,359 891,751 343,108 0 38.48%

Personnel Services- Salaries & Wages 52,287 734,898 286,486 0 38.98%Personnel Services- Employee Benefits 10,872 151,830 55,947 0 36.85%Contractual Services 200 2,743 416 0 15.17%Commodities 0 2,280 259 0 11.36%

Public Service Committee Expenditure Report - DetailThrough April 30, 2015 (41.7% YTD, 42.31% Payroll)

Packet Pg. 4

Current Month

Transactions



YTD Encumbrances

Total % Used

Public Service Committee Expenditure Report - DetailThrough April 30, 2015 (41.7% YTD, 42.31% Payroll)

170 Recorder's Automation 58,649 850,587 233,297 0 27.43%Personnel Services- Salaries & Wages 12,144 163,597 66,572 0 40.69%Personnel Services- Employee Benefits 4,157 50,422 21,058 0 41.76%Contractual Services 22,020 344,568 110,084 0 31.95%Commodities 9,079 72,000 13,084 0 18.17%Capital 11,250 220,000 22,500 0 10.23%

230 Regional Office of Education 21,478 306,109 133,661 0 43.66%001 General Fund 21,478 306,109 133,661 0 43.66%

Personnel Services- Salaries & Wages 18,960 252,717 109,101 0 43.17%Personnel Services- Employee Benefits 2,518 35,817 12,518 0 34.95%Contractual Services 0 16,125 12,042 0 74.68%Commodities 0 1,450 0 0 0.00%

Grand Total 594,769 6,689,633 2,373,085 4,620 35.54%

Packet Pg. 5

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund

Department 150 - Treasurer/CollectorSub-Department 150 - Treasurer/Collector

Account 53110 - Employee Training4469 - David J Rickert 31915 Training Meal Paid by EFT #

2764103/19/2015 03/20/2015 03/20/2015 04/06/2015 21.15

Account 53110 - Employee Training Totals Invoice Transactions 1 $21.15Account 53120 - Employee Mileage Expense

4375 - Carlos Mata 33115 Mileage - 3/03/15 - 3/31/15

Paid by EFT # 27832

03/31/2015 04/02/2015 04/02/2015 04/20/2015 20.70

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 1 $20.70Account 60000 - Office Supplies

4955 - Gary P. Hopp 32515 Office Supplies Paid by EFT # 27576

03/25/2015 03/20/2015 03/20/2015 04/06/2015 17.88

4376 - Della Winckler 32015 Office Supplies Paid by Check # 344604

03/20/2015 03/20/2015 03/20/2015 04/06/2015 94.99

1024 - Ice Mountain Direct 05C0121781991

Kane County Treasurer Acct# 0121781991

Paid by EFT # 27583

03/14/2015 03/19/2015 03/19/2015 04/06/2015 1.98

4955 - Gary P. Hopp 40815 Office Supplies Paid by EFT # 27789

04/08/2015 04/02/2015 04/02/2015 04/20/2015 12.77

4375 - Carlos Mata 40115 Office Supplies Paid by EFT # 27832

04/01/2015 04/02/2015 04/02/2015 04/20/2015 18.98

Account 60000 - Office Supplies Totals Invoice Transactions 5 $146.60Sub-Department 150 - Treasurer/Collector Totals Invoice Transactions 7 $188.45

Department 150 - Treasurer/Collector Totals Invoice Transactions 7 $188.45Department 170 - Supervisor of Assessments

Sub-Department 170 - Supervisor of AssessmentsAccount 52130 - Repairs and Maint- Computers

2291 - Chicago Office Technology Group (COTG)

402739 1 Printer Repair &Mtc-Mthly MTC for B&W,Color Printers Cust#631108

Paid by EFT # 27525

03/25/2015 03/30/2015 03/30/2015 04/06/2015 143.00

Account 52130 - Repairs and Maint- Computers Totals Invoice Transactions 1 $143.00Account 52140 - Repairs and Maint- Copiers

4371 - Toshiba Business Solutions 11720265 Toshiba 6560C Monthly Copier Mtc. Cust#TOBMVMN

Paid by Check # 344586

03/18/2015 03/19/2015 03/19/2015 04/06/2015 71.55

3574 - MailFinance (formerly Neopost Leasing)

N5246860 DS63 Two (2) Station Folder/Inserter 63 mo. lease Cust#417781


03/28/2015 04/02/2015 04/02/2015 04/20/2015 285.00

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 2 $356.55Account 53070 - Legal Printing

1520 - LRD Systems & Forms 34700 Senior Freeze Notices Paid by Check # 344796

04/01/2015 04/02/2015 04/02/2015 04/20/2015 3,353.36

Run by Finance Reports on 05/04/2015 02:39:30 PM Page 1 of 10

Public Service Accounts Payable by GL Distribution

Payment Date Range 04/01/15 - 04/30/15

Packet Pg. 6


Department 170 - Supervisor of AssessmentsSub-Department 170 - Supervisor of Assessments

Account 53070 - Legal Printing4886 - Shaw Suburban Media 0315130570 Public Notice Board of

Review ExamPaid by Check # 344857

03/31/2015 04/02/2015 04/02/2015 04/20/2015 15.20

Account 53070 - Legal Printing Totals Invoice Transactions 2 $3,368.56Account 53100 - Conferences and Meetings

4506 - Mark D. Armstrong 32715 Mileage - 3/16/15, 3/24/15

Paid by EFT # 27503

03/27/2015 03/20/2015 03/20/2015 04/06/2015 248.73

3540 - Petty Cash - Supervisor of Assessments

40815 Mileage - 4/08/15 Paid by Check # 344832

04/08/2015 04/02/2015 04/02/2015 04/20/2015 10.54

Account 53100 - Conferences and Meetings Totals Invoice Transactions 2 $259.27Account 53110 - Employee Training

9011 - Barbara A. Dew 32715 Conference Paid by Check # 344449

03/27/2015 03/20/2015 03/20/2015 04/06/2015 504.24

8896 - Bev Doran 32715 Conference Paid by Check # 344452

03/27/2015 03/20/2015 03/20/2015 04/06/2015 672.32

4603 - Robin M. Huber 32715 Conference Paid by EFT # 27580

03/27/2015 03/20/2015 03/20/2015 04/06/2015 672.32

Account 53110 - Employee Training Totals Invoice Transactions 3 $1,848.88Account 53120 - Employee Mileage Expense

4506 - Mark D. Armstrong 32715 Mileage - 3/16/15, 3/24/15

Paid by EFT # 27503

03/27/2015 03/20/2015 03/20/2015 04/06/2015 126.10

9011 - Barbara A. Dew 32715 Conference Paid by Check # 344449

03/27/2015 03/20/2015 03/20/2015 04/06/2015 135.52

4603 - Robin M. Huber 32715 Conference Paid by EFT # 27580

03/27/2015 03/20/2015 03/20/2015 04/06/2015 142.99

4603 - Robin M. Huber 40915 Mileage - 4/08/15 Paid by EFT # 27791

04/09/2015 04/02/2015 04/02/2015 04/20/2015 15.41



04/08/2015 04/02/2015 04/02/2015 04/20/2015 3.45

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 5 $423.47Account 53130 - General Association Dues



04/08/2015 04/02/2015 04/02/2015 04/20/2015 10.00

Account 53130 - General Association Dues Totals Invoice Transactions 1 $10.00Account 60000 - Office Supplies


Bottle Water & Rent Act#0121746028

Paid by EFT # 27583

03/14/2015 03/19/2015 03/19/2015 04/06/2015 27.99

6107 - Southern Computer Warehouse (SCW)

IN-000244684 Plantronics Headset Battery INV#IN-000244684


03/20/2015 03/19/2015 03/19/2015 04/06/2015 23.53




Packet Pg. 7


Department 170 - Supervisor of AssessmentsSub-Department 170 - Supervisor of Assessments

Account 60000 - Office Supplies3578 - Warehouse Direct Office Products 2639800-0 Office Supplies

Inv#2639800-0Paid by EFT # 27677

03/18/2015 03/19/2015 03/19/2015 04/06/2015 808.54

4603 - Robin M. Huber 40915 Mileage - 4/08/15 Paid by EFT # 27791

04/09/2015 04/02/2015 04/02/2015 04/20/2015 173.18

2861 - Batavia Floral & Design, Inc. 1380 Fresh Arrangement - G. Hammer's Father (Steven Koz)

Paid by EFT # 27717

03/30/2015 04/02/2015 04/02/2015 04/20/2015 60.00

3578 - Warehouse Direct Office Products 2661578-0 Bionaire Ceramic Mini Tower Heaterw/LCD Control,1000-1500w,Black

Paid by EFT # 27922

04/08/2015 04/02/2015 04/02/2015 04/20/2015 149.99

Account 60000 - Office Supplies Totals Invoice Transactions 6 $1,243.23Sub-Department 170 - Supervisor of Assessments Totals Invoice Transactions 22 $7,652.96

Department 170 - Supervisor of Assessments Totals Invoice Transactions 22 $7,652.96Department 190 - County Clerk

Sub-Department 190 - County ClerkAccount 53120 - Employee Mileage Expense

4724 - Tracy A. Erickson 40815 Mileage - 4/07/15 Paid by Check # 344700

04/08/2015 04/02/2015 04/02/2015 04/20/2015 17.25

4300 - Susan Ericson 32715 Mileage - 3/26/15 Paid by Check # 344702

03/27/2015 04/02/2015 04/02/2015 04/20/2015 34.27

4455 - Zahida Fakroddin 33115 Mileage - March Paid by Check # 344705

03/31/2015 04/02/2015 04/02/2015 04/20/2015 79.93

1863 - Matthew Nelson 40815 Mileage - 4/07/15 Paid by Check # 344813

04/08/2015 04/02/2015 04/02/2015 04/20/2015 17.25

3912 - Terri Sargent 40815 Mileage - 4/07/15 Paid by Check # 344851

04/08/2015 04/02/2015 04/02/2015 04/20/2015 17.25

8828 - Ayesha Tague 40715 Mileage - 4/07/15 Paid by Check # 344877

04/07/2015 04/02/2015 04/02/2015 04/20/2015 3.34

8040 - Kelly R. Wiggins 40915 Mileage - 4/07/15 Paid by EFT # 27934

04/09/2015 04/02/2015 04/02/2015 04/20/2015 17.25

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 7 $186.54Sub-Department 190 - County Clerk Totals Invoice Transactions 7 $186.54

Sub-Department 191 - ElectionsAccount 50100 - Election Judges and Workers

8858 - Albert J. Stramel 3/30/2015 Election worker. Paid by Check # 344364

03/30/2015 03/20/2015 03/20/2015 04/06/2015 895.00

4881 - Michael Becker 3/27/2015 Election worker. Paid by Check # 344377

03/27/2015 03/20/2015 03/20/2015 04/06/2015 117.00

8640 - Lauren E. Behnke 3/27/2015 Election worker. Paid by EFT # 27511

03/27/2015 03/20/2015 03/20/2015 04/06/2015 1,060.00




Packet Pg. 8


Department 190 - County ClerkSub-Department 191 - Elections

Account 50100 - Election Judges and Workers8873 - Travis Behnke 3/30/2015 Election worker. Paid by Check

# 34437803/30/2015 03/20/2015 03/20/2015 04/06/2015 78.00

4989 - Brett J. Feltes 3/27/2015 Election worker. Paid by EFT # 27550

03/27/2015 03/20/2015 03/20/2015 04/06/2015 948.00

1271 - Frank's Employment Inc (Frank's Temporaries)

85138 Election worker. Paid by EFT # 27557

03/17/2015 03/20/2015 03/20/2015 04/06/2015 487.20


85168 Election workers. Paid by EFT # 27557

03/24/2015 03/20/2015 03/20/2015 04/06/2015 2,147.24

8929 - Matthew J. Homer 3/30/2015 Election worker Paid by Check # 344483

03/30/2015 03/20/2015 03/20/2015 04/06/2015 414.00

9645 - Paige Lasky 3/25/2015 Election worker. Paid by EFT # 27597

03/25/2015 03/20/2015 03/20/2015 04/06/2015 168.00

5371 - Michael T. Payne 3/27/2015 Election worker. Paid by EFT # 27626

03/27/2015 03/20/2015 03/20/2015 04/06/2015 1,762.50

8858 - Albert J. Stramel 4/9/2015 Election worker. Paid by Check # 344616

04/09/2015 04/07/2015 04/07/2015 04/20/2015 815.00

4881 - Michael Becker 4/9/2015 Election worker. Paid by Check # 344629

04/09/2015 04/07/2015 04/07/2015 04/20/2015 267.00


04/13/2015 04/07/2015 04/07/2015 04/20/2015 1,804.00

8873 - Travis Behnke 4/9/2015 Election worker. Paid by Check # 344632

04/09/2015 04/07/2015 04/07/2015 04/20/2015 297.00

9991 - Nicholas Lynn Brown 4/9/2015 Election worker Paid by Check # 344644

04/09/2015 04/07/2015 04/07/2015 04/20/2015 30.00

9753 - Cindy Emerson 4/9/2015 Election worker. Paid by Check # 344697

04/09/2015 04/07/2015 04/07/2015 04/20/2015 30.00

9752 - Emily Emerson 4/9/2015 Election worker Paid by Check # 344698

04/09/2015 04/07/2015 04/07/2015 04/20/2015 30.00

2997 - Don Ericson 4/9/2015 Election worker. Paid by Check # 344701

04/09/2015 04/07/2015 04/07/2015 04/20/2015 42.00

4989 - Brett J. Feltes 4/13/2015 Election worker. Paid by EFT # 27764

04/13/2015 04/07/2015 04/07/2015 04/20/2015 1,712.00



03/31/2015 04/07/2015 04/07/2015 04/20/2015 4,480.52



04/07/2015 04/07/2015 04/07/2015 04/20/2015 4,488.43

9986 - Zachary Thomas Greiter 4/9/2015 Election worker. Paid by Check # 344729

04/09/2015 04/07/2015 04/07/2015 04/20/2015 159.00

5407 - Andrew Harvey 4/9/2015 Election worker. Paid by Check # 344736

04/09/2015 04/07/2015 04/07/2015 04/20/2015 630.50

8449 - Antonio Harvey 4/9/2015 Election worker. Paid by Check # 344737

04/09/2015 04/07/2015 04/07/2015 04/20/2015 30.00




Packet Pg. 9



Account 50100 - Election Judges and Workers9737 - Timothy J Harvey 4/9/2015 Election worker Paid by Check

# 34473804/09/2015 04/07/2015 04/07/2015 04/20/2015 30.00

3959 - Raymond C. Harvey (Grandt) 4/9/2015 Election worker. Paid by Check # 344739

04/09/2015 04/07/2015 04/07/2015 04/20/2015 357.00

9987 - Christopher J. Hernandez 4/9/2015 Election worker Paid by Check # 344742

04/09/2015 04/07/2015 04/07/2015 04/20/2015 69.00

1039 - Rosemary Holland 4/10/2015 Election worker. Paid by Check # 344748

04/10/2015 04/07/2015 04/07/2015 04/20/2015 114.00

9738 - Jared Holley 4/9/2015 Election worker. Paid by Check # 344749

04/09/2015 04/07/2015 04/07/2015 04/20/2015 30.00

4079 - Sandra Jensen 4/10/2015 Election worker. Paid by Check # 344767

04/10/2015 04/07/2015 04/07/2015 04/20/2015 114.00

9728 - Charles B Johnson 4/9/2015 Election worker. Paid by Check # 344769

04/09/2015 04/07/2015 04/07/2015 04/20/2015 663.75

9728 - Charles B Johnson 4/9/2015 A Election worker. Paid by Check # 344769

04/09/2015 04/07/2015 04/07/2015 04/20/2015 150.00

9985 - I. Nicholas Kwasniewski 4/9/2015 Election worker. Paid by Check # 344783

04/09/2015 04/07/2015 04/07/2015 04/20/2015 30.00

9645 - Paige Lasky 4/9/2015 Election worker. Paid by EFT # 27826

04/09/2015 04/07/2015 04/07/2015 04/20/2015 219.00

9984 - Justin Obarek 4/9/2015 Election worker. Paid by Check # 344823

04/09/2015 04/07/2015 04/07/2015 04/20/2015 42.00

9983 - Steve Obarek 4/9/2015 Election worker. Paid by Check # 344824

04/09/2015 04/07/2015 04/07/2015 04/20/2015 42.00

5371 - Michael T. Payne 4/13/2015 Election worker. Paid by EFT # 27862

04/13/2015 04/07/2015 04/07/2015 04/20/2015 1,387.50

9757 - Hannah N. Peters 4/9/2015 Election worker. Paid by EFT # 27865

04/09/2015 04/07/2015 04/07/2015 04/20/2015 48.00

9990 - Rebecca Rickert 4/9/2015 Election worker. Paid by Check # 344842

04/09/2015 04/07/2015 04/07/2015 04/20/2015 36.00

3911 - Scott Sargent 4/9/2015 Election worker. Paid by Check # 344850

04/09/2015 04/07/2015 04/07/2015 04/20/2015 36.00

9989 - Daniel Smeenge 4/9/2015 Election worker. Paid by Check # 344864

04/09/2015 04/07/2015 04/07/2015 04/20/2015 36.00

9988 - Emily E. Smeenge 4/9/2015 Election worker. Paid by Check # 344865

04/09/2015 04/07/2015 04/07/2015 04/20/2015 36.00

9982 - Christian Tokarski 4/9/2015 Election worker. Paid by Check # 344884

04/09/2015 04/07/2015 04/07/2015 04/20/2015 48.00

Account 50100 - Election Judges and Workers Totals Invoice Transactions 43 $26,380.64




Packet Pg. 10



Account 50110 - Election Services3206 - Verizon Wireless 9742422584 Election phones. Paid by Check

# 34459803/16/2015 03/20/2015 03/20/2015 04/06/2015 8,144.71

Account 50110 - Election Services Totals Invoice Transactions 1 $8,144.71Account 50340 - Software Licensing Cost

8674 - DFM Associates 39447 EIMS Monthly Lease- April 2015


04/01/2015 04/07/2015 04/07/2015 04/20/2015 8,800.00

Account 50340 - Software Licensing Cost Totals Invoice Transactions 1 $8,800.00Account 50480 - Security Services

7556 - Village of Algonquin 1921 Election day security.11/4/2014

Paid by EFT # 27671

03/09/2015 03/20/2015 03/20/2015 04/06/2015 1,275.00

Account 50480 - Security Services Totals Invoice Transactions 1 $1,275.00Account 52140 - Repairs and Maint- Copiers

4426 - Banc of America Leasing Administration Center

012446218 Copier Maint. 4/1/15-4/30/15

Paid by EFT # 27507

03/22/2015 03/20/2015 03/20/2015 04/06/2015 375.21

1135 - Konica Minolta Business Solutions 9001219019 Copier Maint. 2/3/2015-3/2/2015


03/02/2015 03/20/2015 03/20/2015 04/06/2015 429.03

1135 - Konica Minolta Business Solutions 9001305505 Maint.3/3/2015-4/2/2015


04/02/2015 04/07/2015 04/07/2015 04/20/2015 211.35

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 3 $1,015.59Account 52190 - Equipment Rental

3033 - Ryder Truck Rental Inc 441414 Truck Rental. Paid by Check # 344846

03/27/2015 04/07/2015 04/07/2015 04/20/2015 495.75

3033 - Ryder Truck Rental Inc 441970 Truck rental. Paid by Check # 344846

04/06/2015 04/07/2015 04/07/2015 04/20/2015 495.75

3033 - Ryder Truck Rental Inc 442456 Truck rental. Paid by Check # 344846

04/09/2015 04/07/2015 04/07/2015 04/20/2015 495.75

Account 52190 - Equipment Rental Totals Invoice Transactions 3 $1,487.25Account 53040 - General Advertising

1814 - Signs Now 15013 Early voting signs. Paid by Check # 344575

03/03/2015 03/20/2015 03/20/2015 04/06/2015 921.60

Account 53040 - General Advertising Totals Invoice Transactions 1 $921.60Account 53060 - General Printing

1849 - Batavia Instant Print Inc 20150230 Paper-elections. Paid by EFT # 27718

04/09/2015 04/07/2015 04/07/2015 04/20/2015 112.80

Account 53060 - General Printing Totals Invoice Transactions 1 $112.80Account 53070 - Legal Printing

1849 - Batavia Instant Print Inc 20150159 Emergency Ballots Paid by EFT # 27508

03/19/2015 03/20/2015 03/20/2015 04/06/2015 1,076.38

1849 - Batavia Instant Print Inc 20150232 Election material. Paid by EFT # 27718

04/10/2015 04/07/2015 04/07/2015 04/20/2015 2,127.06




Packet Pg. 11



Account 53070 - Legal Printing3245 - Paddock Publications (Daily Herald) 09937T01/36T0

1Legal notice -4/7/2015 Election.


04/08/2015 04/07/2015 04/07/2015 04/20/2015 6,103.00

Account 53070 - Legal Printing Totals Invoice Transactions 3 $9,306.44Account 53120 - Employee Mileage Expense

4989 - Brett J. Feltes 3/27/2015 A Election worker-Mileage Paid by EFT # 27550

03/27/2015 03/20/2015 03/20/2015 04/06/2015 12.07

8929 - Matthew J. Homer 3/30/2015 A Election worker-Mileage Paid by Check # 344483

03/30/2015 03/20/2015 03/20/2015 04/06/2015 593.40

5371 - Michael T. Payne 3/27/2015 A Election worker-Mileage Paid by EFT # 27626

03/27/2015 03/20/2015 03/20/2015 04/06/2015 208.72

7523 - Nicholas Balouris 4/9/2015 Election worker-mileage.


04/09/2015 04/07/2015 04/07/2015 04/20/2015 84.53

7776 - Michael Bauer 4/9/2015 Election worker-mileage.


04/09/2015 04/07/2015 04/07/2015 04/20/2015 71.30


04/10/2015 04/07/2015 04/07/2015 04/20/2015 116.73

7770 - Frederick Dorrough 4/9/2015 Election worker-mileage.


04/09/2015 04/07/2015 04/07/2015 04/20/2015 106.38

4989 - Brett J. Feltes 4/10/2015 Election worker-mileage

Paid by EFT # 27764

04/10/2015 04/07/2015 04/07/2015 04/20/2015 159.85

8929 - Matthew J. Homer 4/9/2015 Election worker-mileage


04/09/2015 04/07/2015 04/07/2015 04/20/2015 447.35

7779 - Kurt Kaldenberger 4/9/2015 Election worker-mileage


04/09/2015 04/07/2015 04/07/2015 04/20/2015 79.35

7772 - Joseph Lesch 4/9/2015 Election worker-mileage.


04/09/2015 04/07/2015 04/07/2015 04/20/2015 88.55

7778 - Daniel Robert McArthur 4/9/2015 Election worker-mileage.

Paid by EFT # 27833

04/09/2015 04/07/2015 04/07/2015 04/20/2015 100.63

4093 - Robert Mitchell 4/9/2015 Election worker-mileage.


04/09/2015 04/07/2015 04/07/2015 04/20/2015 83.38

5371 - Michael T. Payne 4/13/2015 A Election worker-mileage

Paid by EFT # 27862

04/13/2015 04/07/2015 04/07/2015 04/20/2015 13.44

3940 - Richard Poulton 4/9/2015 Election worker-mileage

Paid by EFT # 27871

04/09/2015 04/07/2015 04/07/2015 04/20/2015 64.40

7771 - Timothy L. Sammons 4/9/2015 Election worker-mileage.


04/09/2015 04/07/2015 04/07/2015 04/20/2015 82.23

7775 - Lew Schwarz 4/9/2015 Election worker-mileage


04/09/2015 04/07/2015 04/07/2015 04/20/2015 114.43

4270 - Barry Thomas 4/9/2015 Election worker-mileage

Paid by EFT # 27910

04/09/2015 04/07/2015 04/07/2015 04/20/2015 115.00

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 18 $2,541.74




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Account 60010 - Operating Supplies8388 - Havlicek Geneva Ace Hardware LLC 31399 Election supplies. Paid by EFT #

2778203/04/2015 04/07/2015 04/07/2015 04/20/2015 127.92


Water Paid by EFT # 27793

04/02/2015 04/07/2015 04/07/2015 04/20/2015 79.14

3578 - Warehouse Direct Office Products 2657661-0 Rubber bands Paid by EFT # 27922

04/03/2015 04/07/2015 04/07/2015 04/20/2015 1.52

Account 60010 - Operating Supplies Totals Invoice Transactions 3 $208.58Sub-Department 191 - Elections Totals Invoice Transactions 78 $60,194.35Department 190 - County Clerk Totals Invoice Transactions 85 $60,380.89

Fund 001 - General Fund Totals Invoice Transactions 114 $68,222.30Fund 150 - Tax Sale Automation

Department 150 - Treasurer/CollectorSub-Department 160 - Tax Sale Automation

Account 52140 - Repairs and Maint- Copiers1135 - Konica Minolta Business Solutions 9001309692 Kane County Treasurer

#827125Paid by Check # 344782

04/04/2015 04/14/2015 04/14/2015 04/20/2015 43.57

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $43.57Account 53060 - General Printing

1520 - LRD Systems & Forms 34690 Kane County Treasurer counter bills


03/20/2015 04/07/2015 04/07/2015 04/20/2015 2,449.84

Account 53060 - General Printing Totals Invoice Transactions 1 $2,449.84Account 60000 - Office Supplies

2459 - J. P. Cooke Company 334399 Kane County Treasurer Stamps Job#832574


03/23/2015 03/30/2015 03/30/2015 04/06/2015 404.40

2437 - Secure Disbursement Systems Inc 19523 Kane County Treasurer KCT-GEN

Paid by EFT # 27886

04/07/2015 04/14/2015 04/14/2015 04/20/2015 150.00

Account 60000 - Office Supplies Totals Invoice Transactions 2 $554.40Sub-Department 160 - Tax Sale Automation Totals Invoice Transactions 4 $3,047.81

Department 150 - Treasurer/Collector Totals Invoice Transactions 4 $3,047.81Fund 150 - Tax Sale Automation Totals Invoice Transactions 4 $3,047.81

Fund 160 - Vital Records AutomationDepartment 190 - County Clerk

Sub-Department 200 - Vital Records AutomationAccount 50150 - Contractual/Consulting Services

9855 - Jeanne O'Donnell 3/30/2015 Contractual employee. Paid by EFT # 27620

03/30/2015 03/20/2015 03/20/2015 04/06/2015 507.00

9855 - Jeanne O'Donnell 4/10/2015 Contractual worker. Paid by EFT # 27855

04/10/2015 04/07/2015 04/07/2015 04/20/2015 611.00

Account 50150 - Contractual/Consulting Services Totals Invoice Transactions 2 $1,118.00




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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 160 - Vital Records Automation

Department 190 - County ClerkSub-Department 200 - Vital Records Automation

Account 52140 - Repairs and Maint- Copiers4426 - Banc of America Leasing Administration Center

012446218 Copier Maint. 4/1/15-4/30/15

Paid by EFT # 27507

03/22/2015 03/20/2015 03/20/2015 04/06/2015 298.88

1135 - Konica Minolta Business Solutions 9001219019 Copier Maint. 2/3/2015-3/2/2015


03/02/2015 03/20/2015 03/20/2015 04/06/2015 55.92

1135 - Konica Minolta Business Solutions 9001305505 Maint.3/3/2015-4/2/2015


04/02/2015 04/07/2015 04/07/2015 04/20/2015 73.12

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 3 $427.92Account 55000 - Miscellaneous Contractual Exp

1191 - Alarm Detection Systems Inc 132536 F Quarterly charges Apr-Jun, 2015

Paid by EFT # 27496

03/08/2015 03/20/2015 03/20/2015 04/06/2015 180.00

8784 - Catalyst Consulting Group Inc KANECGO-2015-01

Online Genealogy Paid by Check # 344392

01/31/2015 03/20/2015 03/20/2015 04/06/2015 163.75

8784 - Catalyst Consulting Group Inc KANECGO-2015-02

Online Genealogy. Paid by Check # 344392

02/28/2015 03/20/2015 03/20/2015 04/06/2015 140.00

Account 55000 - Miscellaneous Contractual Exp Totals Invoice Transactions 3 $483.75Account 60010 - Operating Supplies

8252 - SuppliesOutlet.com (aka OnlineTechStores.com )

929059 Laser toner cartridge Paid by EFT # 27656

03/20/2015 03/20/2015 03/20/2015 04/06/2015 37.90

6349 - The Office Pal 0101253-IN High Capacity Toner Paid by Check # 344583

03/23/2015 03/20/2015 03/20/2015 04/06/2015 179.49

3578 - Warehouse Direct Office Products 2644276-0 Pocket folders. Paid by EFT # 27677

03/23/2015 03/20/2015 03/20/2015 04/06/2015 85.00

3578 - Warehouse Direct Office Products 2644425-0 Seals Paid by EFT # 27677

03/23/2015 03/20/2015 03/20/2015 04/06/2015 19.76

Account 60010 - Operating Supplies Totals Invoice Transactions 4 $322.15Account 70020 - Computer Software- Capital

1083 - Devnet, Inc 0711.3312 Quarterly Maint.May-July, 2015


04/01/2015 03/20/2015 03/20/2015 04/06/2015 7,363.53

Account 70020 - Computer Software- Capital Totals Invoice Transactions 1 $7,363.53Sub-Department 200 - Vital Records Automation Totals Invoice Transactions 13 $9,715.35

Department 190 - County Clerk Totals Invoice Transactions 13 $9,715.35Fund 160 - Vital Records Automation Totals Invoice Transactions 13 $9,715.35

Fund 170 - Recorder's AutomationDepartment 210 - Recorder

Sub-Department 220 - Recorder's AutomationAccount 52140 - Repairs and Maint- Copiers

1119 - Gordon Flesch Company Inc IN11122976 mtc 02/24/15-03/24/15 Paid by EFT # 27776

04/01/2015 04/10/2015 04/10/2015 04/20/2015 19.60

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $19.60




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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 170 - Recorder's Automation

Department 210 - RecorderSub-Department 220 - Recorder's Automation

Account 60000 - Office Supplies4327 - Sandy Wegman 40615 Office Supplies Paid by EFT #

2793204/06/2015 04/02/2015 04/02/2015 04/20/2015 109.80

Account 60000 - Office Supplies Totals Invoice Transactions 1 $109.80Account 60010 - Operating Supplies

2083 - Postal Source (Bi-State Business Solutions, Inc.)

INV55564 Ti CASSETTE RIBBON 3 PACK RED

Paid by EFT # 27633

03/13/2015 03/30/2015 03/30/2015 04/06/2015 220.85

1106 - Lason MPB / HOV Services LLC 339112 microfilm storage Mar 15

Paid by EFT # 27827

03/31/2015 04/10/2015 04/10/2015 04/20/2015 314.71

Account 60010 - Operating Supplies Totals Invoice Transactions 2 $535.56Account 60020 - Computer Related Supplies

7210 - SHI International Corp B03167409 Logitech Wireless Mouse M510-Mouse-laser-5 buttons 11

Paid by EFT # 27647

03/11/2015 03/30/2015 03/30/2015 04/06/2015 374.00

3286 - IT-Stability Systems, LLC 2015-056 Mailscrub-Email scanning service

Paid by EFT # 27803

04/02/2015 04/10/2015 04/10/2015 04/20/2015 4,500.00

3286 - IT-Stability Systems, LLC 2015-060 DotImage Document Imaging Server Renewal-12 Months

Paid by EFT # 27803

04/07/2015 04/10/2015 04/10/2015 04/20/2015 675.00

7210 - SHI International Corp B03221899 SonicWall Comprehensive Gateway Security

Paid by EFT # 27890

03/24/2015 04/10/2015 04/10/2015 04/20/2015 3,479.00

Account 60020 - Computer Related Supplies Totals Invoice Transactions 4 $9,028.00Sub-Department 220 - Recorder's Automation Totals Invoice Transactions 8 $9,692.96

Department 210 - Recorder Totals Invoice Transactions 8 $9,692.96Fund 170 - Recorder's Automation Totals Invoice Transactions 8 $9,692.96

Grand Totals Invoice Transactions 139 $90,678.42




Packet Pg. 15

Kane County Purchasing Card Information

Public Service Committee

April 2015 Statement

190 COUNTY CLERK'S OFFICE

Transaction Date Merchant Name Additional Information Transaction Amount

04/16/2015 MONTBLANC ECOMMERCE 800-995-4810 21.25

04/17/2015 EDIBLE ARRANGEMENTS 75 GENEVA 159.00

04/23/2015 DRIVERS LICENSE GUIDE 06503694849 82.85

04/28/2015 AMAZON.COM AMZN.COM/BILL 235.80

04/29/2015 HILTON SPRINGFIELD 2.50

04/29/2015 HILTON SPRINGFIELD 371.63

Department Total 873.03

Committee Total 873.03

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COUNTY OF KANE

OFFICE OF THE TREASURER

DAVID J. RICKERT, CPA

Geneva, Illinois 60134

Phone: (630) 232-3565

Fax: (630) 208-7549

To: Public Service Committee

From: David J. Rickert

Date: May 21, 2015

Subject: April Report

Dear Committee Members,

Attached are the following reports:

Payment Processing Report as of 05/08/2015

The Internet Credit & Debit Card Processing Report as of 05/07/2015

The Internet E-Check/ACH Processing Report as of 05/07/2015

Credit Card at Treasurer’s Office Processing Report as of 05/07/2015

Lockbox Processing Report JP Morgan Chase as of 05/07/2015

The Treasurer’s WEB Page Activity Report as of 05/08/2015

Please contact me for additional information concerning these reports.

Sincerely,

David J. Rickert, CPA

Treasurer of Kane County

Packet Pg. 23

TWP Total Due Total Paid %

First

Installment

Due

First

Installment

Paid %

Second

Installment

Due

Second

Installment

Paid %

AU 183,524,292 4,133,635 2% 91,765,944 2,955,703 3% 91,758,347 1,177,932 1%

BA 105,312,326 2,585,953 2% 52,657,519 1,937,923 4% 52,654,807 648,030 1%

BR 5,766,249 337,507 6% 2,884,490 198,444 7% 2,881,759 139,062 5%

BB 51,621,152 1,187,424 2% 25,810,576 887,317 3% 25,810,576 300,107 1%

BU 6,528,529 186,589 3% 3,264,265 124,501 4% 3,264,265 62,088 2%

CA 62,108,232 1,612,599 3% 31,054,116 1,222,959 4% 31,054,116 389,640 1%

DU 156,262,692 3,611,538 2% 78,132,555 2,830,510 4% 78,130,136 781,028 1%

EL 194,485,321 5,104,409 3% 97,242,661 3,680,943 4% 97,242,661 1,423,466 1%

GE 112,587,306 3,082,890 3% 56,294,322 2,268,524 4% 56,292,984 814,366 1%

HA 20,991,105 671,449 3% 10,495,552 486,708 5% 10,495,552 184,740 2%

KA 4,087,832 61,438 2% 2,043,916 39,863 2% 2,043,916 21,575 1%

PL 26,820,407 606,556 2% 13,410,588 455,854 3% 13,409,819 150,702 1%

RU 57,209,580 1,884,300 3% 28,604,790 1,391,666 5% 28,604,790 492,634 2%

SC 194,110,179 6,380,431 3% 97,058,517 4,903,211 5% 97,051,662 1,477,220 2%

SG 57,434,738 1,369,342 2% 28,717,369 996,250 3% 28,717,369 373,092 1%

VI 5,919,886 229,775 4% 2,959,943 146,691 5% 2,959,943 83,084 3%

Total 1,244,769,826 33,045,834 3% 622,397,123 24,527,068 4% 622,372,703 8,518,765 1%

2.65% 3.94% 1.37%

PAYMENT PROCESSING REPORT

5/8/2015

Packet Pg. 24

MONTH TAX AMOUNT PAID NUMBER

04/20/15 8,949.90 3

04/21/15 3,383.56 1

04/22/15 1,534.67 1

04/24/15 2,498.89 1

04/25/15 537.82 1

04/26/15 5,759.52 2

04/27/15 18,550.79 9

04/28/15 14,746.97 6

04/29/15 4,963.14 3

04/30/15 15,468.33 5

05/01/15 8,513.98 2

05/02/15 4,775.60 1

05/03/15 13,382.44 5

05/04/15 16,305.75 6

05/05/15 14,400.78 6

05/06/15 24,061.28 8

05/07/15 28,216.09 9

TOTALS 186,049.51$ 69

2014 PAYABLE 2015

INTERNET CREDIT & DEBIT CARD PAYMENTS

Packet Pg. 25

DATE TAX AMOUNT PAID NUMBER

04/20/15 120,944.05 28

04/21/15 49,919.30 15

04/22/15 40,288.08 11

04/23/15 16,309.29 4

04/24/15 49,378.57 16

04/25/15 40,607.95 7

04/26/15 36,748.46 6

04/27/15 344,145.72 68

04/28/15 298,756.11 67

04/29/15 322,689.16 53

04/30/15 183,309.65 47

05/01/15 239,320.40 61

05/02/15 175,962.04 28

05/03/15 131,528.34 37

05/04/15 325,237.30 78

05/05/15 289,805.60 70

05/06/15 272,192.64 48

05/07/15 459,355.89 77

TOTALS 3,396,498.55$ 721

INTERNET CHECK/ACH PAYMENTS

2014 PAYABLE 2015

Packet Pg. 26

DATE TAX AMOUNT PAID FEE AMT NUMBER

04/28/15 90.96 2.14 1

04/29/15 2,336.37 54.90 1

05/01/15 2,908.19 68.34 1

05/05/15 8,361.49 196.50 2

05/06/15 2,535.62 59.59 1

05/06/15 4,253.98 99.97 1

05/07/15 5,260.94 123.63 2

05/07/15 2,449.66 57.57 1

TOTALS 28,197.21$ 662.64$ 10

2014 PAYABLE 2015

CREDIT CARD PAYMENTS AT TREASURER'S OFFICE

Packet Pg. 27

DATE NUMBER OF PAYMENTS AMOUNT

05/04/15 897 2,966,326.24

05/05/15 1548 5,017,143.55

05/06/15 1114 2,889,647.05

05/07/15 1540 4,785,086.23

TOTALS 5099 15,658,203.07$

JPMORGAN CHASE BANK

2014 PAYABLE 2015

LOCKBOX PAYMENTS

Packet Pg. 28

Kane County Treasurer WebSite Overview

May 2015

VISITS

Total Sessions 13,497

Users 10,182

Average Visit Length 1:20

Page Views 20,256

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http://www.co.kane.il.us/treasurer/

COUNTY OF KANE COUNTY ASSESSMENT OFFICE County Government Center Mark D. Armstrong, CIAO 719 Batavia Avenue, Building C Supervisor of Assessments Geneva, Illinois 60134-3000 Holly A. Winter, CIAO/I (630) 208-3818 Chief Deputy Supervisor of Assessments www.KaneCountyAssessments.org

Our Mission: An equitable assessment for every parcel.

Memorandum To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board

From: Mark D. Armstrong, CIAO

Date: May 13, 2015

Re: Monthly report

On May 18, I will publish the 2015 assessment roll for the first Township (Hampshire) in the Elgin Courier-News. This is nearly two months earlier than the 2014 publication date.

Township

Projected Equalization

Factor

Certified to Supervisor of Assessments

Final Equalization

Factor Newspaper Publication

Final Filing

Deadline Hampshire 1.0341 April 15 1.0000 Elgin Courier-News June 17 Rutland 1.0406

Dundee 1.0511

Burlington 1.0106

Plato 1.0325

Elgin 1.0501

Virgil 1.0300

Campton 1.0149

Saint Charles 1.0265

Kaneville 0.9970

Blackberry 1.0399

Geneva 1.0199

Batavia 1.0325

Big Rock 1.0243

Sugar Grove 1.0458

Aurora 1.0615

The statutory date for turning in Township Assessment rolls is June 15 of the taxable year; every Township Assessor I have spoken to is diligently working toward completing their assessment rolls and certifying them by that date. Property Tax Workshops The 2015 Property Tax Workshops will begin on Tuesday, June 2; a flyer explaining the details is attached to this report.

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http://www.kanecountyassessments.org/

To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board May 13, 2015 Page 2 of 2 Monthly Production Report The monthly and year-to-date summaries of work performed by the Kane County Assessment Office during the previous month (and the same month from the prior year) are as follows: Documents Processed

April 2014

2014 Year-To-Date

April 2015

2015 Year-To-Date

Deeds 1,094 4,881 1,546 4,623 Transfer Declarations 660 2,846 775 2,589 Name/Address Changes 2,662 10,283 2,202 7,469 Homestead Exemption App. 395 1,512 374 2,248 Homestead Removals 547 2,520 574 3,949 Senior Exemption App. 179 868 232 823 Senior Freeze Applications 795 2,043 539 1,429 Veteran/Disabled Exemptions 50 165 155 260 Assessment Corrections 0 187 0 26 Certificates of Error 782 782 511 511 Subdivisions 5 9 3 9 Total Documents Processed 7,169 26,096 6,911 23,936 Web Site Visits 15,135 46,105 15,445 43,274 Web Page Views 60,036 173,051 27,714 73,655 On-Line Property Lookups 63,764 231,257 51,710 270,410 Telephone Inquiries 2,983 7,266 3,752 7,530 Property Tax Appeal Board Filings 199 311 33 120 New E-News Subscribers 83 149 106 228 Public Presentation Attendance 68 103 261 446

* * * *

Please let me know if you need additional information on any of these topics.

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www.KaneCountyAssessments.org

The Kane County Board of Review will again offer Property Tax Workshops for Kane County taxpayers in 2015. The workshops will:

Help taxpayers understand how property taxes work, including how government spending affects property taxes.

Dispel myths about assessments and their relationship with property taxes.

Explain the assessment complaint process, and provide the necessary forms and rules for filing complaints.

Provide an opportunity for taxpayers to make sure they have all homestead exemptions to which they are entitled.

The workshops are not forums to discuss any specific individual assessments; these questions are best directed to the Assessor of the Township in which the property is lo-cated.

Both Taxpayers and practitioners (attorneys, appraisers, brokers, etc.) are welcome to attend. For more information, call the Board of Review office at (630) 208-3818.

Kane County Board of Review Offers Property Tax Workshops

Kane County Board of Review 719 South Batavia Avenue

Geneva, Illinois 60134-3000

(630) 208-3818

Tuesday, June 2,

Tuesday, June 16

Thursday, July 2

Tuesday, July 21

Tuesday, August 4

Tuesday, August 18

Tuesday, September 1

Tuesday, September 15

Time: 6 p.m. to 8 p.m.

Location:

Auditorium of Building A Kane County Gov’t Center 719 South Batavia Ave. Geneva, Illinois.

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RESOLUTION/ORDINANCE EXECUTIVE SUMMARY

Resolution No.

15-05 Authorize Chairman to Appoint Additional Members to Board of Review

Committee Flow: Executive Committee, County Board Contact: Mark Armstrong, 630.208.3823

Budget Information:

Was this item budgeted? Yes Appropriation Amount: $44,779

If not budgeted, explain funding source:

Summary:

This is an annual resolution that is required by the property tax code to authorize the Chairman to appoint additional members to the Board of Review to assist the full three-member Board with the task of hearing property assessment complaints in a timely manner. To qualify for such appointment, a person would need to have passed an examination administered by the Illinois Department of Revenue and have "experience and training in property appraisal and property tax administration" as required by 35 ILCS 200/6-5. Please note that this resolution does not actually make the appointments, but authorizes the County Board Chairman to make the appointments. If approved, the Chairman could appoint some or all of the following Kane County residents who meet these qualifications and have expressed an interest in serving in this capacity: Michelle Abell, Aurora; Paul M. Bauer, Geneva; Carlo Capobianco, West Dundee, Michael J. Carbone, Saint Charles; James R. Clayton, Geneva; William R. Hough, Saint Charles; Gerald A. Jones, Aurora; James P. Kaiser, North Aurora; Constantine Konstans, Saint Charles; and Adam F. Smith, Elburn.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

15-05 AUTHORIZE CHAIRMAN TO APPOINT ADDITIONAL MEMBERS TO BOARD OF REVIEW

WHEREAS, the Illinois Property Tax Code requires that the Board of Review in every

County under township organization consist of three members, regardless of parcel county or

workload (35 ILCS 200/6-5, et seq.); and

WHEREAS, the Kane County Board of Review holds numerous hearings on assessment

complaints each year and must complete its work in a timely manner so that real estate tax bills can

be mailed on time; and

WHEREAS, the Kane County Treasurer reports that cost of late real estate tax bills can

exceed $10,000 per day; and

WHEREAS, the Illinois Property Tax Code provides that in such circumstances, a

County Board may declare by resolution that the number of complaints filed with a Board of Review

creates an "emergency situation" and causes the need for additional members of the Board of

Review so that it may complete its work in a timely manner; and

WHEREAS, the Illinois Property Tax Code provides when the County Board adopts such

a resolution, the Chairman of the County Board may appoint additional qualified members to the

board of review to hold separate hearings on complaints.

NOW, THEREFORE, BE IT RESOLVED that an emergency situation, as defined by the

Illinois Property Tax Code, exists for the 2015 taxable year and the Chairman of the County Board may appoint additional qualified members to the Board of Review to hold separate hearings on complaints so that the Board of Review may complete its work in a timely manner.

Passed by the Kane County Board on June 9, 2015.

________________________________ _____________________________ John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois

Vote:

AUTHORIZING THE CHAIRMAN TO APPOINT ADDITIONAL MEMBERS TO THE BOARD OF REVIEW

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Memorandum

Date: May 14, 2015 To: John A. Cunningham, Kane County Clerk

Public Service Committee From: Roger Fahnestock Re: eSlate Election Software and Systems Maintenance and Support The Information Technologies Department has reviewed the five-year proposal for Hart Intercivic’s warranty, maintenance and support agreement for systems and software. The warranty, maintenance, and support agreement is required for the Clerk’s Office to operate and maintain the voting systems. The agreement represents a 4% increase over the previous agreement and is fixed flat for a period of five years. The price per year beginning in 2015 is $194,357. The funding for this maintenance and support has historically been budgeted in 001.800.801.52130 Repairs and Maintenance – Computers. The new agreement will require a budget increase of 4% to cover the increase in FY2016 and going forward the cost will remain flat for five years at $194,357 per year. The Information Technologies Department recommends approval of the agreement based on the support requirements, proposed five-year term, and fixed price.

County Government Center

719 Batavia Avenue Geneva, Illinois 60134 Phone: (630) 232-3571 Fax: (630) 232-3579

INFORMATION TECHNOLOGIES Roger Fahnestock, Executive Director/CIO

COUNTY OF KANE

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RESOLUTION/ORDINANCE EXECUTIVE SUMMARY

Resolution No.

Authorizing a Warranty, Support, and License Agreement with Hart Intercivic

Committee Flow: Public Service Committee, Executive Committee, County

Board Contact: Celeste Weilandt, 630.232.5916

Budget Information:

Was this item budgeted?Yes Appropriation Amount: $194,357.00

If not budgeted, explain funding source:

Summary:

The Kane County Clerk's Office utilizes Hart Intercivic's eSlate voting software and systems for the County's election services. The current warranty, support, and license agreement for the Hart voting software and systems expires in November 2015. The warranty, support, and license agreement is required to maintain the investment in election software and systems, The Kane County Clerk's Office has negotiated a five-year extension of warranty, support and license agreement with Hart Intercivic for $194,357.00 per year. The negotiated price represents a 4% increase over the 2014-2015 annual rate and the new rate of $194,357.00 per year is fixed for a period of five years until November 2020. Payment Schedule November 2015 $194,357.00 November 2016 $194,357.00 November 2017 $194,357.00 November 2018 $194,357.00 November 2019 $194,357.00 The Kane County Clerk's Office recommends approval authorizing the County Board Chairman to enter into a five-year agreement with Hart Intercivic for warrant, support, and license of Hart Intercivic voting software and systems.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING A WARRANTY, SUPPORT, AND LICENSE AGREEMENT WITH HART INTERCIVIC

WHEREAS, the Kane County Clerk’s Office is responsible for Hart Intercivic software and systems for voting and elections in Kane County; and

WHEREAS, the Kane County Clerk’s Office has negotiated an agreement with Hart

Intercivic for a five-year, fixed price agreement to provide the county with warrant, support, and license voting software and systems in an amount not to exceed $194,357.00 per year for years 2015 through 2020; and

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the County Board

Chairman be authorized to enter into a five-year agreement with Hart Intercivic, 15500 Wells Port Dr., Austin, TX 78728 for a warranty, support, and license agreement for voting software and systems in the amount of One Hundred Ninety-Four Thousand Three Hundred Fifty-Seven Dollars and 00/100s ($194,357.00) per year.

Line Item Line Item Description Was Personnel/Item/Service approved

in original budget or a subsequent

budget revision?

Are funds currently available for this

Personnel/Item/Service in the specific

line item?

If funds are not currently available

in the specified line item, where

are the funds available?

001.800.801.52130 Repairs and

Maintenance

Computers

YES YES N/A

Passed by the Kane County Board on June 9, 2015.

________________________________ _____________________________ John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois

Vote:

Authorizing a Warranty, Support, and License Agreement with Hart Intercivic

Packet Pg. 49

Packet Pg. 50

Packet Pg. 51