Operations Committee Thursday, February 22, 2018 • 9:30 – 9:50 AM

Central Meeting Room • 1011 Western Avenue Suite 500, Seattle, WA 98104

1. Call to Order and Roll Call (9:30) - Executive Bruce Dammeier, Chair

2. Communications and Public Comment

3. Consent Agenda a. Approve Minutes of Meeting held January 25, 2018

b. Approve Vouchers Dated January 10 through February 8, 2018 in the Amount of $925,533.86

4. Information/Discussion Items a. Association of Washington Cities Eco-nomic Center Project

b. Fiscal Year 2017 Audit Results for Puget Sound Regional Council

c. Draft Supplemental Biennial Budget and Work Program FY2018-FY2019

d. Monthly Budget Progress Report

e. Contract Status Report

f. Completed Contracts

g. Grant Status Report

5. Next Meeting: Thursday, March 22, 2018, 9:30 - 9:50 AM, PSRC Central Meeting Room

6. Adjourn (9:50)

Board members please submit proposed amendments and materials prior to the meeting for distribution. Organizations/individuals may submit information for distribution. Send to Casey Moreau, e-mail cmoreau@psrc.org; fax 206-587-4825; or mail.

Sign language and communication material in alternate formats can be arranged given sufficient notice by calling 206-464-7090 or TTY

Relay 711. 中文 | Chinese, 한국 | Korean, Русский | Russian, Español | Spanish, Tagalog, Tiếng việt | Vietnamese Call 206-587-4819.

Doc ID 2197

MINUTES OPERATIONS COMMITTEE MEETING THURSDAY, JANUARY 25, 2018 PUGET SOUND REGIONAL COUNCIL, CENTRAL MEETING ROOM 9:30 am 1. Call to Order and Roll Call Executive Bruce Dammeier, Chair, called the meeting of the Operations Committee to order at 9:32 am. Members and Alternates present for all or part of the meeting included: Executive Bruce Dammeier, Pierce County Mayor Becky Erickson, Poulsbo, Kitsap County and Other Cities & Towns Councilmember Kathy Lambert, King County Mayor Ron Lucas, Town of Steilacoom, Pierce County Other Cities & Towns Councilmember Chris Roberts, Shoreline, King County Other Cities & Towns Councilmember Rick Talbert, Pierce County – via phone Mayor Barb Tolbert, Arlington, Snohomish County Other Cities & Towns Guests and staff present for all or part of the meeting were: Josh Brown, PSRC Mark Gulbranson, PSRC Diana Lauderbach, PSRC Paul Locke Lili Mayer, PSRC Casey Moreau, PSRC Patty Mosure, PSRC Marguerite Richard, PSRC Alex Tsimerman Andrew Werfelmann, PSRC 2. Communications and Public Comments Executive Dammeier acknowledged that Mayor Nancy Backus, Auburn, will now be representing King County Other Cites & Towns as the member and welcomed Councilmember Chris Roberts, Shoreline, as their new alternate. Paul Locke addressed the committee.

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3. Consent Agenda a. Approve Minutes of Meeting held December 7, 2017 b. Approval of Vouchers dated November 9, 2017 through January 10, 2018 in the Amount of $1,672,089.33 Consent Agenda–Action: It was moved and seconded (Tolbert/Lambert) to approve the minutes of the Operations Committee meeting December 7, 2017 and the vouchers dated November 9, 2017 through January 10, 2018 in the amount of $1,672,089.33. The motion was unanimous. 4a. Information Item–Draft Supplemental Biennial Budget and Work Program FY2018-2019 Diana Lauderbach provided the committee with a briefing on the draft Supplemental FY 2018-2019 Budget and Work Program. There were no new additional revenues or expenditures overall. Some staff time and resources were redistributed due to organizational changes and staff turnover. Ms. Lauderbach reviewed budget tables 1-8 with the committee. The draft budget is a steady-state budget with no overall change in revenues and expenditures since the last amendment in October 2017. The Draft Supplemental Biennial Budget will go to the PSRC policy boards and committees as an information item in February. They will have the opportunity to provide comments through March. At the next Operation Committee meeting, the committee will be asked to recommend the Executive Board approve the draft supplemental budget and forward to the General Assembly for adoption. 4b. Information Item–Monthly Budget Report 4c. Information Item–Contract Status Report 4d. Information Item–Completed Contracts 4e. Information Item–Grant Status Report Ms. Lauderbach reviewed the other standard information items/financial reports with the committee. Patty Mosure provided an overview of the grant status reports. The meeting adjourned at 9:59 am. The next Operations Committee meeting will be Thursday, January 25, 2018 at 9:30 am, Central Meeting Room, 1011 Western Ave. Suite 500, Seattle.

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CONSENT AGENDA February 15, 2018 To: Operations Committee From: Josh Brown, Executive Director Subject: Approve Vouchers Dated January 10 through February 8, 2018 in the

Amount of $925,533.86 IN BRIEF Two representatives of the Operations Committee review and sign off on the vouchers. In accordance with RCW 42.24.080, following the Operations Committee’s review, the Executive Board approves the vouchers. RECOMMENDED ACTION Recommend the Executive Board approve the following vouchers:

REQUESTED

WARRANT DATE VOUCHER NUMBER TOTALS

1/10/18 - 02/08/18 AP Vouchers $ 307,377.71

01/12/18 - 01/31/18 Payroll $ 618,156.15

$ 925,533.86 For additional information, please contact Diana Lauderbach at 206-464-5416; email dlauderbach@psrc.org.

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INFORMATION ITEM February 15, 2018 To: Operations Committee From: Josh Brown, Executive Director Subject: Association of Washington Cities Eco-nomic Center Project BACKGROUND The Association of Washington Cities Center for Quality Communities is planning a project to develop an “Eco-nomic” Center and grow the green economy in Washington state. The first step in this effort is to undertake an analysis of four key economic sectors impacted by a changing climate: energy, water, agriculture and forestry, and building materials. The project will bring key public, private and academic institutions together as an advisory group to focus on this work. PSRC was invited to participate in this project and PSRC officers were briefed by Everett City Councilmember Paul Roberts on the proposed scope of work. Our officers agreed that PSRC should participate and contribute $5,000 to support the project. A few PSRC members have also committed funds to this project, including King County, Seattle, Arlington, Everett and Marysville. The scope of work for this project is attached. If you have any questions, please call Mark Gulbranson at 206-464-7524 or e-mail mgulbranson@psrc.org. Attachments: AWC QC Eco-Nomic Project

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INFORMATION ITEM February 15, 2018 To: Operations Committee From: Josh Brown, Executive Director Subject: Fiscal Year 2017 Audit Results for Puget Sound Regional Council DISCUSSION PSRC and the Central Puget Sound Economic Development District (PSEDD) have completed work on the Fiscal Year 2017 Financial and Single Audit. The Washington State Auditor’s Office shared results at an exit conference on February 7, 2018. The Fiscal Year 2017 audit included a clean audit report, for both entities, with no findings or management letters. Fiscal Year 2017 was the sixth year in a row that PSRC and CPSEDD received a clean audit report. PSRC staff will share additional information with the committee at its February meeting. For more information, please contact Diana Lauderbach at (206) 464-5416 or dlauderbach@psrc.org.

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INFORMATION ITEM February 15, 2018 To: Operations Committee From: Josh Brown, Executive Director Subject: Draft Supplemental Biennial Budget and Work Program FY2018-FY2019 BACKGROUND Last month, the Operations Committee received a briefing on the estimated revenues and expenditures for the draft Supplemental FY2018-2019 Budget and Work Program. Information on the draft supplemental budget will be given to the Transportation Policy Board, Growth Management Policy Board, Economic Development Board, Regional Staff Committee, and Executive Board to review throughout February. Any comments are due to the Operations Committee by March 9. Next month, the Operations Committee will be asked to recommend approval of the budget by the Executive Board, and the Executive Board will be asked to recommend the budget for adoption by the General Assembly to be held May 2018. A full draft budget is available online at https://www.psrc.org/about/budget. If you have any questions, please call Diana Lauderbach at 206-464-5416 or e-mail dlauderbach@psrc.org.

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Amounts based on annual FY 2018 budget from October 2017 Amended FY18-19 Biennial Budget and Work Program.

Percent of Year represents the amount of expenses that each department should have based on the current month of the fiscal year

as it relates to the department’s annual budget.

Staff departure in Regional Planning. Additional staff hours were moved to Regional Planning to continue work.

Growth reflects consultant costs not yet spent.

Short-Range Transportation reflect open positions.

Economic Development Staff started charging to budgeted time in Regional Planning

Data includes open positions and updated carryover consultant budget not yet spent.

Council Support includes Consultant budget not yet spent and staff working in other departments.

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

Total CostsYTD Budget vs Prorated Actual as of January 2018

% of Year

YTD Actual

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Puget Sound Regional Council

LARGE CONTRACT STATUS REPORT

as of 2/7/2018

Large contracts are those contracts having a value over $10,000. Authorization to award a contract over $10,000 goes before the Operation Committee for approval and their

recommendation to the Executive Board to authorize the Executive Director to enter into a consultant contract for a particular work project in the adopted budget.

Project* Board Date % DBE/ Contract Amount Amount % Contract

Contractor Description Project NumberManager Approved Issued WBE** Amount Paid Remaining Billed End Date

NEW - NONE

AMENDED - NONE

COMPLETED

Cocker Fennessy Communications and Outreach - Task 2 Comm.Sys.Eval. Rick Olson 06/22/17 09/05/17 0% $29,500 $10,862 $18,638 37% 01/31/18

PROJECT SPECIFIC

AMPO Travel Model Software Development Craig Helmann 12/15/16 12/22/16 0% $175,000 $35,000 $140,000 20% 12/31/21

Cocker Fennessy Communications and Outreach - Task 3 V2050 Public Opinion Survey Rick Olson 06/22/17 01/09/18 0% $62,575 $0 $62,575 0% 05/31/18

ECONorthwest Macroeconomic Forecast Model & Trans Revenue Est. Tool Michael Jensen 01/26/17 04/07/17 0% $49,970 $28,720 $21,250 57% 04/30/18

EnviroIssues Communications and Outreach - Task 1 2018 T2040 Rick Olson 05/28/15 02/21/17 0% $79,978 $63,015 $16,963 79% 06/30/18

Parametrix Inc. T2040 2018 Update - SEPA Addendum Kim Scrivner 01/26/17 08/01/17 0% $12,000 $1,412 $10,588 12% 05/31/18

Resource Systems Group 2017 Puget Sound Regional Household Survey Program Brian Lee & Neil Kilgren 09/22/16 01/30/17 0% $507,690 $410,358 $97,332 81% 03/31/18

Seitel Systems Information Systems and Network Support Services Jerry Harless 03/23/17 05/01/17 0% $108,000 $35,184 $72,816 33% 06/30/19

VisionSnap, Inc. Upgrades and On-Call Support for Trans. Projects Online App. Services Chris Peak 09/28/17 01/08/18 0% $30,000 $0 $30,000 0% 06/30/19

ON-CALL

Avitus Group On-Call Human Resources Services Thu Le 06/22/17 12/01/17 0% $60,000 $0 $60,000 0% 11/30/21

Cascadia Law Group On-Call Legal Services Mark Gulbranson 05/28/15 07/01/15 0% $65,000 $55,742 $9,258 86% 06/30/19

Ceis Bayne East Strategic On-Call Communications and Public Outreach Rick Olson 05/28/15 07/01/15 0% per task basis $0 $0 0% 06/30/19

Cocker Fennessy On-Call Communications and Public Outreach Rick Olson 05/28/15 07/01/15 0% per task basis $0 $0 0% 06/30/19

EnviroIssues On-Call Communications and Public Outreach Rick Olson 05/28/15 07/01/15 0% per task basis $0 $0 0% 06/30/19

Francis & Company On-Call Financial Services Diana Lauderbach 05/28/15 07/01/15 100% $40,000 $10,936 $29,065 27% 06/30/19

HillisClarkMartinPeterson On-Call Legal Services Mark Gulbranson 05/28/15 07/01/15 0% $37,000 $24,781 $12,219 67% 06/30/19

PRR, Inc. On-Call Communications and Public Outreach Rick Olson 05/28/15 07/01/15 0% per task basis $0 $0 0% 06/30/19

Sebris Busto James On-Call Legal Services Mark Gulbranson 05/28/15 07/01/15 0% $23,000 $9,055 $13,946 39% 06/30/19

TOTAL $1,279,713 $685,065 $594,648

* Staff Directory

** Percentage of DBE/WBE as certified by Washington State

Minimum Annual Payments: Contract

Operating Leases Description FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Thereafter Totals End Date

Copiers NorthWest Copier Lease 36 months beginning November 15, 2017 $1,478 $11,820 $11,820 $10,343 $35,460 11/14/20

Waterfront Holdings Office Lease - Amended March 21, 2012 $872,603 $899,801 $926,999 $954,197 3% inc. yrly $9,655,290 05/31/24

Small contracts are those contracts having a value $10,000 and under. Authorization from the Operation Committee is not needed for approval.

Project Board Date % DBE/ Contract Amount Amount % Contract

Contractor Description Manager Approved Issued WBE* Amount Paid Remaining Billed End Date

Small Contract Status Report

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Puget Sound Regional Council

COMPLETED CONTRACTS REPORT

(since July 1, 2015)

as of 2/7/2018

Contractor Description Project Manager Contract #

Board

Auth. Date Date Issued

Contract

Amount

Amount

Paid End Date

Cocker Fennessy Communications and Outreach - Task 2 Comm.Sys.Eval. Rick Olson 2016-073 06/22/17 09/05/17 $29,500 $10,862 01/31/18WA State Dept. of Commerce WA Aerospace Manufacturing Comm. Org. Dev. Project Jerry Harless 2017-01 07/28/16 08/01/16 $162,086 $141,982 12/31/17Avitus Group dba HRNovations On-Call Human Resources Services Thu Le 2016-02 05/28/15 07/01/15 $100,000 $32,525 11/30/17

Synergy Accounting Software Upgrade Lili Mayer 2017-07 03/23/17 03/23/17 $13,085 $13,085 07/31/17Community Attributes Inc. Regional Economic Strategy Facilitation Josh Brown 2018-01 na 07/03/17 $6,500 $6,500 10/31/17CDM Smith Inc. Regional Transportation Revenue Investigation Ben Bakkenta 2017-05 04/24/14 2/28/2017 $31,500 $30,377 06/30/17Community Attributes Inc. Regional Economic Study Josh Brown 2016-15 01/28/16 3/1/2016 $109,700 $109,700 06/30/17Hint Media Transportation Projects Online Services Chris Peak 2016-14 12/03/15 1/6/2016 $30,000 $29,657 06/30/17Resource Systems Group Model Support Services Mark Simonson 2016-16 12/03/15 3/14/2016 $50,000 $50,000 06/30/17Parallel Public Works Web Design and Development Anne Avery 2016-12 06/25/15 10/20/2015 $66,100 $62,900 04/30/17Seitel Systems Information Systems and Network Support Services Jerry Harless 2016-01 05/28/15 7/1/2015 $75,000 $72,620 04/30/17ECONorthwest Regional Centers Market Study Liz Underwood-Bultmann2016-11 06/25/15 9/14/2015 $100,000 $98,635 02/28/17Aakav's Consulting Data Management Systems Evaluation Carol Naito 2017-02 10/29/15 7/14/2016 $30,000 $30,000 11/30/16

CDM Smith Transportation Futures Study Ben Bakkenta 2015-05 04/24/14 08/22/14 $1,105,000 $719,274 06/30/16Ceis Bayne East Strategic Transportation Futures Task Force Facilitation Ben Bakkenta 2015-03 04/24/14 08/22/14 $135,000 $134,999 04/29/16Clary Consulting, LLC Transportation Futures Financial Study Ben Bakkenta 2015-06 04/24/14 09/24/14 $150,000 $143,004 03/31/16ICF Resources, LLC Project Level Emission Benefit Estimation Tool Rebecca Frohning 2015-08 12/04/14 03/20/15 $40,000 $39,779 02/29/16Resource Sys. Group 2014-2015 Puget Sound Regional Travel Study Neil Kilgren 2014-16 10/24/14 02/10/14 $1,244,663 $1,244,525 12/31/15BridgeNet International NextGen Airspace Optimization Study Robin Mayhew 2015-04 09/25/14 08/27/14 $382,004 $381,974 10/31/15ECONorthwest Regional Economic Forecast Update Michael Jensen 2015-01 06/26/14 07/28/14 $25,000 $25,000 09/30/15Hint Media Update & Enhance Trans. Projects Online Apps Services Chris Peak 2015-07 12/04/14 01/22/15 $35,000 $35,000 09/30/15IBI Group Regional Intelligent Trans Systems Update Robin Mayhew 2015-02 03/27/14 08/05/14 $30,000 $28,642 08/31/15

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Puget Sound Regional Council

GRANT STATUS REPORT

Granting Agency Description Project Lead Project Number Grant Amount

Expended as

of 12/31/17

Remaining to

be Expended

Billed as of

1/31/18

Remaining to

bill Grant Period

STP (annual amount) Regional Planning Diana Lauderbach Multiple 500,000.00 500,000.00 - 500,000.00 1/19/18 - 6/30/19

Kitsap County USGS** Lidar Andy Norton 004.45.0.0 N/A 9,440.00 n/a 9,440.00 n/a open

FHWA Carry Forward Funding FY17 Regional Planning Diana Lauderbach Multiple 2,305,739.11 2,305,739.11 - 2,305,739.11 - 7/1/16 - TBD

FHWA Funding FY18 Regional Planning Diana Lauderbach Multiple 5,412,339.00 127,126.61 5,285,212.39 - 5,412,339.00 7/1/17 - TBD

total FHWA 7,718,078.11 2,432,865.72 5,285,212.39 2,305,739.11 5,412,339.00

FTA 5303 Carry Forward Funding FY17 Regional Planning Diana Lauderbach Multiple 335,613.44 335,613.44 - 335,613.44 - 7/1/16 - TBD

FTA 5303 Funding FY18 Regional Planning Diana Lauderbach Multiple 430,798.47 420,081.71 10,716.76 420,081.71 10,716.76 7/1/17 - TBD

total FTA 5303 766,411.91 755,695.15 10,716.76 755,695.15 10,716.76 .

RTPO FY18 Regional Planning Diana Lauderbach Multiple 608,369.00 304,705.00 303,664.00 304,705.00 303,664.00 7/1/17 - 6/30/18

RTPO FY19 Regional Planning Diana Lauderbach Multiple 608,369.00 7/1/18 - 6/30/19

total RTPO 1,216,738.00 304,705.00 303,664.00 304,705.00 303,664.00

FTA 5307 FY17-18 Regional Transit Planning Regional Planning Diana Lauderbach Multiple 999,999.00 204,553.00 795,446.00 139,180.00 860,819.00 7/1/17 - 12/31/19

EDA - Economic Adjustment Assist/IMCP Regional Planning Jerry Harless 003.04.0.0 200,000.00 182,504.41 17,495.59 180,980.62 19,019.38 7/1/15 - 12/31/17

EPA Healthy Watersheds Grant Regional Planning Erika Harris 001.12.0.0 200,000.00 123,323.46 76,676.54 123,323.46 76,676.54 10/1/16 - 12/31/18

WSDOT - Remix Transit Coordination Robin Mayhew 002.00.0.0 351,000.00 351,000.00 - 351,000.00 - 3/31/16 - TBD

EDA Planning Grant Regional Planning Jason Thibedeau Multiple 100,000.00 75,000.00 25,000.00 50,000.00 50,000.00 4/1/17 - 3/31/18

12,052,227.02 7,233,234.68

SHRP2 Grant IAP Craig Helmann 004.13.0.0 65,000.00 62,175.00 2,825.00 62,175.00 2,825.00 1/1/15 - 12/31/17

FTA 5307 FY15-16 LC3 Regional Planning Diana Lauderbach Multiple 666,667.00 666,667.00 - 666,667.00 - 7/1/15 - 6/30/18

FTA 5307 FY15-16 LC3 Part B Regional Planning Diana Lauderbach Multiple 1,333,333.00 1,333,333.00 - 1,333,333.00 - 7/1/15 - 6/30/18

WSDOT Local - Transportation Futures Transportation Futures Ben Bakkenta 002.52.0.0 1,229,000.00 1,227,804.98 1,195.02 1,227,804.98 1,195.02 7/16/14 - 6/30/17

EDA Planning Grant Regional Planning Josh Brown Multiple 100,000.00 100,000.00 - 100,000.00 - 4/1/16 - 3/31/17

FTA 5310 Special Needs Transportation Regional Planning Diana Lauderbach 002.39.0.0 100,000.00 100,000.00 - 100,000.00 - 4/1/16 - 3/31/17

* No actual grant amount. Billed periodically to Kitsap County. Amount billed is for Fiscal Year only.

Active Grants

Recently Completed

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