agenda symantec enterprise vault 1 today’s email management challenges 1 why email management? 2...
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Agenda
Symantec Enterprise Vault 1
Today’s Email Management Challenges 1
Why Email Management?2
The Solution: Symantec Enterprise Vault3
Benefits & Closing4
Agenda
Symantec Enterprise Vault 2
Today’s Email Management Challenges 1
Why Email Management?2
The Solution: Symantec Enterprise Vault3
Benefits & Closing4
Today’s Email Management Challenges
Symantec Enterprise Vault 3
• User mindset: keep everything forever• Duplicated data causing more waste• Unsustainable backup windows
1
• Over retention increasing costs• Infinite retention = infinite waste• Increased litigation risk and exposure
2
• Storage is cheap; search and review costly• Improper use of backup systems• Inefficient discovery processes
3
Information Growth & Waste
Fear of Deletion
Search is Always a Fire Drill
What If I Could…?
Symantec Enterprise Vault 4
Challenges
Keep data readily accessible to end users…
Simplify search and e-discovery…
Control .pst file proliferation…
Reduce storage costs…
Improve backup performance…
Better manage unstructured information…
Agenda
Symantec Enterprise Vault 5
Today’s Email Management Challenges 1
Why Email Management?2
The Solution: Symantec Enterprise Vault3
Benefits & Closing4
Benefits Of Keeping Just What You Need
Symantec Information Management 6
DR without a tape mountain
Lower storage costs
Lower legal & regulatory
costs
Fewer duplicate copies
Symantec Email Management
Symantec Information Management 7
Archive First, Backup Less, and prevent data
loss
ProtectCompletely
Delete based on Company Retention
Policy
DeleteConfidently
Proactive archive, index and search
Search / Discover
Efficiently
Eliminate redundancy close to the source
Dedupe Everywhere
Agenda
Symantec Enterprise Vault 8
Today’s Email Management Challenges 1
Why Email Management?2
The Solution: Symantec Enterprise Vault3
Benefits & Closing4
Symantec Enterprise Vault
Symantec Enterprise Vault 9
• Resource management• Retention management• Discovery management
Flexible Policy-based Archiving Software
• Proven: 10+ years experience
• Intelligent: Ensures archive remains manageable
• Open: Investment protection by extending functionality
• Efficient: Minimizes footprint to maintain low TCO
#1 Intelligent Archiving Solution
• 15,000+ customers and 31 M+ users archived
• Production customers archiving 5 M+ messages/day
• Deployments archiving 300K+ users
Proven Technology
LEGAL
Enterprise Archiving Platform (not just Email)
Symantec Enterprise Vault 10
CLASSIFICATION
Store
Migration
Deduplication
Compression
Transparency
Manage
Retention
Preservation
Deletion
Audit
Archive
Discover
Search
Guided Review
Legal Hold
Control
INFO SEC
EMAIL SERVERS
FILE SERVERS
IMSERVERS
SHAREPOINT
LEGACY DATABASES
DESKTOPS
ECM
HR
END USERS
Works with Your Existing Architecture
Symantec Enterprise Vault 11
OPEN APIs
EMAIL SERVERS
FILE SERVERS
IMSERVERS
SHAREPOINT
LEGACY DATABASES
DESKTOPS
ECM
StoreOpen Storage
3rd Party Content
ManageOpen Classification
Encryption
Open ECM
DiscoverOpen E-Discovery
Open Search
How Archiving Can Help…
EMAILSERVER
FILESERVER
SHAREPOINTSERVER
12
Symantec Enterprise Vault
ENTERPRISEVAULT
Migrate information to archive1
Apply deduplication2
Reduce information stores3
Expire data over time4
Enterprise Vault Policies
13
Symantec Enterprise Vault
• Defines what/when to archive• Enables automated deletion• Distinct policies for email, files,
SharePoint, etc• Retention folders for network
shares• Policies based on AD, OI,
Individual, etc• File Blocking for content control
Policies
End-User Experience
14
Symantec Enterprise Vault
User Access
• Dynamic shortcuts • Preview archived content• Forward, reply, delete• Archive, restore and
search via toolbar/menus• Option for client-less
deployment (“Universal Shortcuts”)
• Support for Domino and Outlook Web Access
Take Control of PSTs Files
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• 2) Migrate PST Files into archive
– Even with mobile users
– Limited user action
Enterprise Vault
PC
Network Share
• 1) Locate PST Files
– Network servers
– PCs
• 3) Dispose of PST Files
– Delete, hide
– Compact
Transparent End-User Access
Dedupe Across Email,
Attachments, SharePoint, etc.
Symantec Enterprise Vault
Ease Email Migrations to Exchange 2010
16
Exchange 200x Exchange 2010
Single User Archive
Symantec Enterprise Vault
Efficient Storage
• Proactively archive most of data in mailboxes
• Archiving reduces time for mailbox move
• Data reduced because of single instance storage and compression
Stop using backup for archiving and legal holds
• "Why not use my backup files as an archive - all the information is in there, isn't it?“
• Backups cannot sustain e-discovery requirements:– Multiple copies are discrepancies that need to be
reconciled or explained.
– Backups are not organized; e-discovery is looking for needles in a haystack
– Backups often keep records beyond their retention policy
– Pulling tapes, restoring and searching backups is time consuming
– “Legal hold” in backup can wipe out your storage
Symantec Enterprise Vault 17
10TB
Backup only
2TB
Backup + Archiving
Archived
Where Enterprise Vault Helps with E-Discovery
18
Enterprise Vault Discovery Collector
Information Management Identification
Preservation
Collection
Processing
Review
Analysis
Production
E-Discovery Timeline
Presentation
Collect & Preserve2
• Target custodians • Search• Apply legal hold
Archive1
• Centralized• Apply retention• Records mgmt
Review3
• Role-based workflow• Analyses • Report & audits
Export4
• Native format • Attorney review• Coding tools
Discovery Collector2
Enterprise Vault1 Enterprise Vault2
Discovery Accelerator2 Discovery Accelerator3
Discovery Collector Load File Creation4
Discover Efficiently with Discovery Accelerator
19
Efficient Search
• Search all archived content and metadata
• Search by custodian, keyword, phrase, date range, etc.
• Search custom tags from classification engines
• Encrypted content is flagged
• Automatic legal hold
Symantec Enterprise Vault
Tangible Results with Customers
20
Backup and Recovery 65% reduction in backup
time eliminating stale data with archiving.
Better Capacity Management
US$1.5M savings by archiving emails, reducing email management costs
Search and E-DiscoveryUS$8.0 million in labor productivity gains, cost savings & cost avoidance
Reduce Storage Costs50% reduction in email storage and server infrastructure total cost of ownership (TCO)
Symantec Archiving Solution ©2009 Symantec. All Rights Reserved.
Symantec Enterprise Vault
Agenda
Symantec Enterprise Vault 21
Today’s Email Management Challenges 1
Why Email Management?2
The Solution: Symantec Enterprise Vault3
Benefits & Closing4
Key Benefits Symantec Enterprise Vault
Symantec Enterprise Vault 22
Control the growth of unstructured information
• Archive to reduce storage costs 65%+• Use deduplication to remove redundancy• Improve backup and recovery speed by
65%
1
Apply repeatable retention and expiry policies
• Automated retention and deletion policies• Control information sprawl in PST files• Reduce volume of information for email system
upgrades and migrations
2
Centralize information for efficient search
• Create a centralized repository for ESI• Reduce e-Discovery costs by 87% or more• Manage legal hold in place and reduce
duplicate copies
3
How To Get Started
Symantec Information Management 23
Protect Completely
DeleteConfidently
DedupeEverywhere
Discover Efficiently
Archive for the long termDeduped backup for short term DR
Automate Company retention policies. Stop hoarding backup tapes
Use archiving to reduce app storageDeduplicate backups at source
Index your deduplicated archiveInvest in tools for rapid review
Summary – Enterprise Vault – Messages / Drivers• Archive More – Back Up Less• Archive Multiple Sources• De-Duplicate at Source
• Migrations (Ex2010)• Storage (Control, Management, Lower Costs)
– Optimise Back Up and Restore efficiency
– Move older data to lower cost storage platform
• Search / eDiscovery – How do you find it ??!!• Governance and Compliance• New Infrastructure, Virtualisation / Cloud – Keep applications and
associated data “Mean and Lean” !!Symantec Enterprise Vault 2
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