agenda - shire of upper gascoyne · agenda for the ordinary meeting of council to be held in the...

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AGENDA

22nd November 2017

ORDINARY COUNCIL MEETING

Ordinary meeting Of Council to be held on Wednesday the 22nd of November 2017

At the Council Chambers Gascoyne Junction, commencing at 8.45am

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DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Upper Gascoyne for any act, omission or statement or intimation occurring during Council Meeting. The Shire of Upper Gascoyne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council Meeting does so at that person’s or legal entity’s own risk. The Shire of Upper Gascoyne warns that anyone who has any application or request with the Shire of Upper Gascoyne must obtain and should rely on

WRITTEN CONFIRMATION

of the outcome of the application or request of the decision made by the Shire of Upper Gascoyne. JOHN MCCLEARY, JP CHIEF EXECUTIVE OFFICER

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SHIRE OF UPPER GASCOYNE AGENDA FOR THE ORDINARY MEETING OF COUNCIL TO BE HELD IN THE COUNCIL CHAMBERS

GASCOYNE JUNCTION ON WEDNESDAY THE 22nd NOVEMBER 2017 AT 8.30am

1. DECLARATION OF OPENING / ANNOUNCEMENTS OF VISITORS

The President welcomed those present and declared the meeting open at _____am.

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

2.1 Councillors

Cr D Hammarquist, JP Councillor Shire President Cr J. Caunt Councillor Deputy Shire President Cr R.J Collins Councillor Cr G. Watters Councillor Cr A. McKeough Councillor Cr H. McTaggart Councillor Cr B. Walker Councillor

Staff John McCleary, JP Chief Executive Officer Peter Hutchinson Finance Manager Jarrod Walker Works and Services Manager

Visitors Nigel Goode Greenfields Technical Services 2.2 Absentees Nil 2.3 Leave of Absence previously approved

Nil

3. APPLICATION FOR LEAVE OF ABSENCE

Nil

4. PUBLIC QUESTION TIME 4.1 Questions on Notice

Nil 4.2 Questions without Notice Nil

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5. DISCLOSURE OF INTEREST 6. PETITIONS/DEPUTATIONS/PRESENTATIONS

7. ANNOUNCEMENTS BY THE PERSON PRESCIDING WITHOUT DISCUSSION Nil 8. MATTERS FOR WHICH THE MEETING MAY GO BEHIND CLOSED DOORS 8.1 Item No 11.1 – CEO Performance Appraisal 9. CONFIRMATION OF MINUTES FROM PREVIOUS MEETINGS 9.1 Ordinary Meeting of Council held on 25th of October 2017. OFFICER RECOMMENDATION / COUNCIL RESOLUTION Resolution No. 01112017

MOVED: CR SECONDED: CR

That the Unconfirmed Minutes from the Ordinary Meeting of Council held on the 25th of

October 2017 be confirmed as a true and correct record of proceedings.

CARRIED:

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10. REPORTS OF OFFICERS

10.1 CRC Report

CUSTOMERS ACCESSING 'GASCOYNE JUNCTION CRC SERVICES' – October 2017

SERVICE MTHLY

YTD from July

2016 SERVICE MTHLY

YTD from July

2016

Aust Gov Info/Roads 12 266 Training/Courses 0 0

Government Access Point 1 7 Hot Office Bookings 1 1

Department of Human Services (Centrelink) 13 38 Library 5 16

Department of Transport 7 20 Video Conference 1 1

Computer/Internet Access 3 10 Book Sales 6 36

Faxes 0 2 Photocopying/Printing/Scanning/Emailing 2 2

General Tourism Information 7 81 Laminating/Binding 3 3

Phonebook Purchases 0 0 CRC Merchandise Sales 10 113

Community Seminars 1 1 Community Events 2 4

Gassy Gossip yearly subscription 0 0 Gassy Gossip advertisement 1 3

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On Tuesday 7th November the Annual Melbourne Cup Luncheon was held in the Council Chambers. The

Event was well attended, with plenty of excitement during the running of the race.

Wendy Bartlett took out the best ladies hat and Amanda Leighton the ladies best dressed. For the men

Ken Kempton won best hat with Cocky Prerad best dressed male. Ken Kempton won the lucky door prize,

with the sweep prizes being won by a number of community members.

Pictures in the Park was held last Friday night with the showing of “Secret life of Pets”. A sausage sizzle

was enjoyed by the children prior to the movie.

Preparations are in full swing for the Community Christmas Party. Thanks to the donation from Horizon

Power, the shire will subsidize the cost of the children’s gifts, and provide hampers for some families in the

shire that may need a little helping hand at this time of the year. We hope to see you all at the Christmas

Party after the next council meeting.

The Shire made an speculative grant application to celebrate Disabilities Week, to our surprise we were

fortunate to be given a grant of $1,000 towards hosting an event, in our case we will be having a disco, not

sure how this will go but it’s better to die trying than not trying at all.

On another note I would like to welcome Dianne Kempton as our new shire cleaner. Dianne is doing a

really great job with the cleaning and I commend her for her catering at Locky’s farewell.

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10.2 Manager of Works and Services

General.

Lance and Nat have been bashing away at landscaping and fencing the new houses. All fences are now

complete and the lads will now focus on completing the driveways and remaining paving. We will then

install reticulation and water wise lawns and gardens.

A full inspection of the towns reticulation was carried out to ensure everything is in place before summer,

we will also reinstate the fertiliser programme for the town oval and gardens. The main reticulation pump

will be changed out and the old one sent away for a rebuild as a spare.

We have reached common ground regarding the proposed fencing around residential blocks on the north

side of the river. Jimba Jimba, Waters and Rivers and the Shire have agreed to fence on the cadastral

boundaries around the blocks and back to the bridge. This will eliminate the need for a second grid

installation and keep the cattle of the bridge and out of the town blocks. Department of Regional

Development have agreed to release unspent bridge funds to pay for the new fence and grid.

Figure 1; North River fencing plan

Construction Crew:

Hatch Street- the new seal is down and signs back up. There has been a hold up with the kerbing due to

the Junction Contracting’s batching plant being unavailable. I am working with Midwest Kerbing to plan in

another time frame. Once kerbing is complete we will finish off driveway entrances and backfill.

Thomas completed 45km of verge clearing for the Shire of Carnarvon. The entire length of the Carnarvon

Mullewa road now has verges cleared which has greatly improved driver safety. We will clear our verges

again next year once summer is over.

C3332 Mooloo job- re-sheeting has begun on the Cobra Dairy Creek road near the Mooloo Downs

entrance. So far the crew has improved two floodway approaches and re-sheeted approximately 2km.

They have also reshaped 1.2km of rough sections. There is a total of 10.8km of re-sheeting and 4km of

reform/reshaping to do.

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Jim Caunt has opened up a new pit opposite the Mooloo Downs turnoff and pushed up sufficient gravel

between two pits to get us through to the end of the year. The job is expected to carry over into 2018 and

be completed before the end of February.

Once we have completed the work on Cobra Dairy Creek road we will combined resources with Lacy

Contracting to tackle the damage on Bingegaroo road. We will them mobilise over to the Landor

Meekatharra road and combine with Quadrio to improve the Beedary Creek floodway.

Spot Devices- we are implementing the use of Spot Devices rather than using satellite phones for the crew

members to do daily call in checks. These are the same devices the doggers are using. We will be able to

track our operator’s location at any time in case of emergency or lack of contact.

Grids- I have sourced new quotes for 9m grids. Unfortunately the contractor we were sourcing them from

was unreliable in delivery and lead time. I have since purchased two more grids from GNC Concrete

supplies in Geraldton.

Carnarvon Mullewa Reseals- have been completed by Boral. This leaves some small sections on the

Carnarvon Mullewa Road and the town streets to do next year.

Figure 2; C'von Mullewa reseals

The Mardathuna Road dedication issue has been resolved and signage for the Kennedy Range Loop road have been

reinstalled. 4WD ONLY sign has also been erected.

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Figure 3; Kennedy Loop sign installation

WANDRAA:

Last week we utilised Dameon and our multi roller to repair the blowouts on the Carnarvon Mullewa road. Quadrio

supplied the watercart and an operator for our roller.

Landor Mt Clere road pick up- Nigel Goode and I will do another assessment of the Landor Mt Clere road on 15th

November. Additional damaged has been identified that was not included on the original pick up of this road. Once

complete this will be sent to Main Roads for approval.

Beedary floodway (C3330 Landor Meekatharra Rd) - I have arranged Quantum Surveys to do an onsite survey of the

existing floodway on 16th November. He will then pass this onto Greenfields who will put together a job scope and

engineering for the Beedary floodway. This will be done as a variation to Quadrio’s original scope of works for that

floodway. We are expecting to start this work in March next year alongside Quadrio Earthmoving.

Water bores- we have stood down any further drilling until January next year. Josh Kirk has taken on responsibility

for the drilling programme to ensure we get best value for money.

Equipment:

Breakdowns;

P99 multi roller- air-conditioner thermostat switch failed, park brake booster failed.

P36 Prime mover- turbo/radiator hose failed

P72 water wheel pump failed. All new cable and pump required.

New grader- We recently gave public notice regarding the private sale of P37 grader to Smith and

Broughton for $165,000. We did not receive any objection or further offers and as such will sell the grader

to them once our new grader is ready. Westrac have indicated that the earliest delivery will be at the end of

February as there is a larger than expected demand for new 140M graders.

10.3 CEO’s Report Since our last meeting we had Locky’s farewell function. This was very well attended by the community and many of Locky’s current and former colleagues. Don did a great job as the MC and it was good to see Bruce Walker, Waddy and Ross Collins in attendance. I must admit Locky did leave me with one last yarn about a CEO, a horse and Christmas, I still find this highly amusing.

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On the 5th of December I will be attending both the School of the Air end of year function and the Carnarvon Rangelands Biosecurity Associations Annual General Meeting – I will take Lance Root with me so that he get to be exposed to this side of biosecurity sector. On the 23rd and 24th of November 2017 I will be in Shark Bay attending the Regional Road Group and WALGA meeting, Don Hammarquist (Shire President), Locky and Jarrod Walker will also attend this meeting. I recently made application to the Department of Regional Development for a variation to our bridge money to pick up the costs associated with installing a grid and fencing to keep errant cattle from gaining access to the northern side of the bridge, I have been advised that this request has been approved. We now have agreement form the Jimba Jimba to proceed with the project. I would like to remind Councillors that we are after photographs of their station homesteads so we can have these framed and displayed on the passage walls of the administration building. To date we have only received one photograph from Mount Clere Station. I have been concerned for some time about the water usage of some of our properties. I had John Darcy from the Water Corporation in town and John has installed water loggers on water meters so we can ascertain where and when this water is being used. We are also going to identify the usage of the reticulation systems and determine the amount of water being applied to our lawns. I believe that we are using way too much water and it may be the soil conditions that need improvement. I have spent a significant amount of time preparing the Annual Report and other compliance related items, such as Annual Financial Report, Grants Commission Report, DRD reports and the like. 10.4 Rangers Report

I attended Gascoyne Junction on Sunday 22, Monday 23 and Tuesday 24 October 2017. The extended visit was due to management and coordination of the Murdoch Vet Program. Two qualified vets, a vet nurse and six final year veterinary students attended Gascoyne and performed sterilisations, pet checks, vaccinations and microchipping. The program operated out of the Gascoyne Pavilion. Operating tables and specialist equipment was

transported to Gascoyne by the vets and a fitting surgery was created using the facilities.

A full day of surgeries was carried out with all the new vets gaining valuable real life experience. The

final tally revealed that 21 pet checks had been performed. Of these:

Six dogs had a sterilisation procedure.

Seven dogs were registered for one year

Two dogs were registered for three years

One dog got a lifetime registration

10 dogs were microchipped.

Five one-year registrations are still to be completed with payment.

Vaccinations were given at the owners’ request and expense.

In summary, this was a very successful venture with long term positive outcomes benefitting both the

students and the Gascoyne community.

Status of Grants

Submitted Close Date Project Grant Provider Grant

Amount Project

Cost Result

18/04/2017 02/10/2017 War Memorial Community Spaces -

Lotterywest $25,000 $50,000 Successful

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Outdoors

18/04/2017 Open War Memorial Community Commemorative Grant

Department of Veterans Affairs

$4,000 $50,000 Successful

15/05/2017 15/05/2017 Bridge/ Culvert for Ullawarra Road

Bridge renewal programme

Department of infrastructure and regional development

$5,000,000 $10,688,744 Unsuccessful

14/08/2017 17/08/2017

Widen a section of the Landor Mt Augustus road, inclusive of Realigning a crest & curve to improve sight distance

Blackspot Main Roads $112,000 $165,000 Withdrew

09/08/2017 22/09/2017 Mount Augustus / Woodlands Road

Commodity Route / Supplementary Fund

Main Roads $250,000 $382,960 Pending

11/08/2017 31/08/2017 Re-surface Tennis Court

CSRFF Dept of Sport & Rec

$13,689.50 $27,379.00 Pending

16/09/2017 Open Shade over the Arts and Craft Buildings

Community Spaces – Buildings & Fit Out

Lotterywest $20,000 $30,000 Pending

OFFICER RECOMMENDATION / COUNCIL RESOLUTION - 02112017

MOVED: CR SECONDED: CR That Council receive the CRC Report, Manager of Works, Rangers and Chief Executive Officers Reports. CARRIED:

10.5 ACCOUNTS & STATEMENTS OF ACCOUNTS

APPLICANT: Shire of Upper Gascoyne

DISCLOSURE OF INTEREST:

None

AUTHOR: Peter Hutchinson – Manager Financial Services

DATE: 2 November 2017

Matters for Consideration:

To receive the List of Accounts Due & Submitted to Ordinary Council Meeting on Wednesday the

22nd November 2017 as attached – see Appendix 1

Comments:

The list of accounts is for the month of October 2017

Background:

The local government under its delegated authority to the CEO to make payments from the municipal and trust funds is required to prepare a list of accounts each month showing each account paid and presented to Council at the next ordinary Council meeting. The list of accounts prepared and presented to Council must form part of the minutes of that meeting.

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Statutory Environment:

Local Government (Financial Management Regulations) 1996

13. Payments from municipal fund or trust fund by CEO, CEO’s duties as to etc.

(1) If the local government has delegated to the CEO the exercise of its power to make payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is to be prepared each month showing for each account paid since the last such list was prepared —

(a) the payee’s name; and

(b) the amount of the payment; and

(c) the date of the payment; and

(d) sufficient information to identify the transaction.

(2) A list of accounts for approval to be paid is to be prepared each month showing —

(a) for each account which requires council authorisation in that month —

(i) the payee’s name; and

(ii) the amount of the payment; and

(iii) sufficient information to identify the transaction; and

(b) the date of the meeting of the council to which the list is to be presented.

(3) A list prepared under sub regulation (1) or (2) is to be —

(a) presented to the council at the next ordinary meeting of the council after the list is prepared; and

(b) recorded in the minutes of that meeting.

Policy Implications:

Nil

Financial Implications:

2017/18 Budget

Strategic Implications:

Civic Leadership – To responsibly manage Council’s financial resources to ensure optimum value for money and sustainable asset management.

Consultation:

Nil

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Officer’s Recommendation:

Voting requirement: Simple Majority

That Council endorse the payments for the period 1st of October 2017 to the 31st of October 2017 as listed, which have been made in accordance with delegated authority per LGA 1995 S5.42. Municipal Fund Bank EFTs (8318 - 8470 ) $ 880,524.49 Credit Card Payments $ 4,657.48 Payroll $ 100,011.48 BPAY/Direct Debit $ 17,819.65 Total $ 1,003,013.10

Council Decision:03112017

MOVED: CR SECONDED: CR CARRIED:

10.6 FINANCIAL STATEMENT



None

AUTHOR: Peter Hutchinson – Manager of Financial Services


Matters for consideration:

The Statement of Financial Activity for the period ended 30th of October 2017, include the following reports:

Statement of Financial Activity

Significant Accounting Policies

Graphical Representation – Source Statement of Financial Activity

Net Current Funding Position

Cash and Investments

Major Variances

Budget Amendments

Receivables

Grants and Contributions

Cash Backed Reserve

Capital Disposals and Acquisitions

Trust Fund

see Appendix 2

Comments:

The Statement of Financial Activity is for the month of October 2017.

Background:

Under the Local Government (Financial Management Regulations 1996), a monthly Statement of Financial Activity must be submitted to an Ordinary Council meeting within 2 months after the

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end of the month to which the statement relates. The statement of financial activity is a complex document but presents a complete overview of the financial position of the local government at the end of each month. The Statement of Financial Activity for each month must be adopted by Council and form part of the minutes.


Local Government Act 1995 – Section 6.4 Local Government (Financial Management Regulations) 1996 – Sub-regulation 34.


Nil


Nil


Civic Leadership – To responsibly manage Council’s financial resources to ensure optimum value for money and sustainable asset management.

Consultation:

Nil


Voting requirement: Simple Majority

That Council receive the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ended the 31st of October 2017.

Council Decision: 04112017

MOVED: CR SECONDED: CARRIED:

10.7 ANNUAL REPORT

APPLICANT: Shire of upper Gascoyne


Nil

AUTHOR: John McCleary



To accept the annual report for the financial year ending June 30, 2017 containing the auditor’s

report for the financial year as provided in Appendix 1 – as contained in the Audit Committee Agenda.

Background:

Section 5.53 requires the local government prepare an annual report for each financial year.

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Among other things, the annual report should contain the auditor’s report for the financial year. Section 5.54 provides that the local government accept the annual report by no later than 31 December after that financial year. The CEO must give local public notice of the availability of the report as soon as practical after the report is accepted. An independent Audit as required under section 7.9 of the Local Government Act 1995 was carried out by independent Auditor, Anderson Munro and Wyllie.

Comments:

A copy of the Annual Report for the 2015/16 financial year together with the auditor’s report are attached to the Audit Committee agenda and the matter will be considered at that meeting for recommendation to Council. The Auditor has given the Shire a clean bill of health with no adverse findings or areas for improvement.


Local Government Act 1995 – Division 3 – Conduct of Audit Audit to be conducted 7.9 (1) an auditor is required to examine the accounts and annual report submitted for audit and. By the 31st December next following the financial year to which the accounts and report relate or such later date as may be prescribed, the prepare a report thereon and forward a copy of that report to – (a) The mayor or president; (b) The CEO, the local government; and (c) The Minister.


Nil


Council has made an appropriate allowance for the costs associated with Auditing as required under the Local Government Act 1995.


Nil

Consultation:

Nil


Voting requirement: Absolute Majority

That Council adopts the Annual Report together with Auditors Report for the period 1st July 2016 to 30th June 2017.

Council Decision 05112017

MOVED: CR SECONDED: CR

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CARRIED:

10.8 ANNUAL ELECTORS MEETING

APPLICANT: Shire of upper Gascoyne


Nil

AUTHOR: John McCleary



Setting a date for the Annual Electors Meeting

Background:

Section 5.27 of the Local Government Act 1995 requires that a general meeting of electors of a district is to be held once every financial year. The meeting must be held on a day selected by the local government but no more than 56 days after the acceptance of the Annual report for the previous financial year. Section 5.29 requires the CEO to convene an elector’s meeting by giving at least 14 days’ local public notice and each council member at least 14 days’ notice.

Comments:

In the event Council accepts the Annual Report and attached Financial Report at the meeting on 22nd November 2017, it is necessary to hold the Electors meeting no later than the 17th of January, 2017. As there is no Council meeting held in January 2018, it is considered good governance to hold the electors meeting on the 15th of December 2017, the same time as the ordinary meeting of Council. If this was the case there would be no reason for Councillors to make a special trip to attend an electors meeting at some subsequent date.


Section 5.27 – Electors Meeting


Nil


Nil


Nil

Consultation:

Nil

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Officer’s Recommendation: Voting requirement: Simple Majority

That Council hold the Annual Meeting of Electors on Friday December 15, 2017, commencing at 8.30am in the Council Chambers, Gascoyne Junction.



10.9 DEPUTY SHIRE PRESIDENT ELECTION



Nil

AUTHOR: John McCleary – Chief Executive Officer



To re-elect the Deputy Shire President. Please refer to Appendix 3 for the notices of intention

to nominate.

Background:

At the ordinary meeting of Council held on the 25th of October 2016 an election for the position of Deputy Shire President was undertaken. The Council has two nominees; namely, Councillor McKeough and Councillor Caunt. Councillor McKeough provided a written nomination and Councillor Caunt was nominated from the floor. At the subsequent election Councillor Caunt was elected as the Deputy Shire President. According to the statutory requirements the nomination from a fellow Councillor should have been in writing and then Councillor Caunt needed confirm or decline this nomination either orally or in writing. Traditionally the Shire of Upper Gascoyne has undertaken such elections in the same manner that this election was undertaken. This a moot point as the process was not followed according to the statutory requirements in this case and past examples of wrong doing does not make the process anymore justifiable.

Comments:

As the CEO I have to take responsibility for the error in this process. It is proposed that we re-hold the election and this time around ensure that the process is followed according to the legislation.


Local Government Act 1995

Schedule 2.3, Division 2 Part 8

(3) Nominations for the office are to be given to the person conducting the election in writing before the meeting or during the meeting before the close of nominations.

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(4) If a councillor is nominated by another councillor the person conducting the election is not to accept the nomination unless the nominee has advised the person conducting the election, orally or in writing, that he or she is willing to be nominated for the office.


Nil


Nil


Nil

Consultation:

Given the above I have contacted the Department of Local Government and Communities, they advise that for the sake of fullness that we should re-do the Deputy Elections and make sure the relevant parties have their nomination in writing and take the vote again.



That Council re-hold the election for the Deputy Shire President.



10.10 BUDGET AMENDMENT



Nil

AUTHOR: Peter Hutchinson – Finance Manager



Budget Amendment to reallocate funds allocated to realign SLK 157 on Cobra Dairy Creek Road to a new job which is to re-sheet sections of the same road between SLKs 33-60.

Background:

At the October 2017 council meeting council resolved to do the following as part of decision 10102017:

“That Council retrospectively approve that changes to the Roads 2 Recovery Program

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and endorse the re-sheeting of Cobra Dairy Creek Road from SLK 33-60.”

Comments:

Amending the 2017/18 adopted budget and re-allocating these funds both better reflects the capital roads works we are now doing and allows better tracking and monitoring of costs for management.


Local Government Act 1995 s6.8 (1) (b) 6.8. Expenditure from municipal fund not included in annual budget (1) A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure — (a) is incurred in a financial year before the adoption of the annual budget by the local government; or (b) is authorised in advance by resolution*; or (c) is authorised in advance by the mayor or president in an emergency. * Absolute majority required. Local Government (Financial Management) Regulation 12 (1) (b) 12. Payments from municipal fund or trust fund, restrictions on making (1) A payment may only be made from the municipal fund or the trust fund — (a) if the local government has delegated to the CEO the exercise of its power to make payments from those funds — by the CEO; or (b) otherwise, if the payment is authorised in advance by a resolution of the council.


Nil


Nil – This is a reallocation of funds ($434,136) from one road construction job to another with no variation in the amount. There is no net impact on the 2017/18 adopted budget.


Nil

Consultation:

Jarrod Walker – Works Supervisor John McCleary - CEO



That council amend the 2017/18 budget to re-allocate the $434,136 for job C3325 (Cobra Dairy Creek Re-align SLK 157) to C3332 (various re-sheeting of Cobra Dairy Creek Road from SLK 33-60).

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MOVED: SECONDED: CARRIED:

10.11



Nil

AUTHOR: Peter Hutchinson



Write of small rates balances of $35 or less.

Background:

From time to time rate payers are late in paying their rates which can result in small amounts of interest being applied to the rate assessment. Given the relatively insignificant amounts of interest it is often not worth the time and effort to collect and will often lead to unnecessary animosity from rate payers. For Emergency Services Levy (ESL) balances of more than $2 the relevant minister needs to approve the write off.

Comments:

This is general housekeeping and does not have a material impact on the financial statements or budgeted rates revenue. With the ESL balances of more than $2 I will assess the likelihood of recovery on individual assessments and make an application to the relevant minister at a later date.


Local Government Act 1995 Fire and Emergency Services Act 1998 Fire and Emergency Services Regulations 1998


Nil


A small write off for assessments with balances under $35 will result in a reduction of rate revenue for 2017/18 of less than $370.

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Nil

Consultation:

Dale Fulcher – Department of Fire and Emergency Services (DFES)



That council: 1. Write off rates balances of $35 or less on outstanding assessments. 2. Write off Emergency Services Levy and penalty interest balances of less than $2 on

outstanding assessments.


MOVED: SECONDED: CARRIED:

11. MATTERS BEHIND CLOSED DOORS

11.1 CEO’s Performance Appraisal

See confidential report sent under its own cover.

ITEM NO: 10112017 MOVED: CR SECONDED: That Council go behind closed doors. CARRIED:

ITEM NO: 11112017 MOVED: CR SECONDED: CR CARRIED:

ITEM NO: 12112017 MOVED: CR SECONDED: CR That Council come out from behind closed doors. CARRIED:

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12. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil 13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECSION 14. ELECTED MEMBERS REPORTS 14.1 Councillor Hammarquist

14.2 Councillor G. Watters

14.3 Councillor J. Caunt

14.4 Councillor R.J. Collins

14.5 Councillor A. McKeough

14.6 Councillor B. Walker

14.7 Councillor H. McTaggart

15. STATUS OF COUNCIL RESOLUTIONS

16. MEETING CLOSURE The President thanked those present for attending the meeting and declared the meeting closed at ___pm.

Resolution No

Subject Status Open / Close

Responsible Officer

06032016 RAV Road Application

Signage has been installed as required by Main Roads – will arrange for this to be inspected and then we should receive notification.

Open CEO / MWS

12102017 Sale of Grader This has been advertised as required and we have not received any comments.

Close CEO

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