SUNSHINE COAST REGIONAL DISTRICT Coopers Green Hall Replacement Design Task Force

Wednesday April 18, 2018 10:00 a.m. – 11:30 a.m.

Coopers Green Hall, 5500 Fisherman Road, Halfmoon Bay, B.C.

AGENDA

1. Acknowledgement and Welcome

2. Review of Meeting Notes of January 24, 2018

3. Process Check-in

4. Debrief of March 15, 2018 Open House

• Summary of Public Feedback

5. Update from SCRD

6. Facilitated Dialogue on Next Steps

7. Next Meeting

8. Adjournment

9. Questions from the Gallery

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SUNSHINE COAST REGIONAL DISTRICT

Coopers Green Hall Replacement Design Task Force Wednesday January 24, 2018

SCRD Office – Cedar Room, 1975 Field Road, Sechelt BC

MEETING NOTES

PRESENT SCRD Parks Planning Coordinator Trevor Fawcett (Chair) SCRD GM, Planning and Community Development Ian Hall SCRD Administrative Assistant Autumn Ruinat Principle Architecture Craig Burns Task Force Member Marie Knight Task Force Member Terry Karleen Task Force Member Mike Carson Task Force Member / shíshálh Nation Councillor Keith Julius Task Force Member Don Cunliffe (phone)

ALSO PRESENT Electoral Area B Director Garry Nohr Public 2

REGRETS Task Force Member Brian Smith

CALL TO ORDER 10:04 a.m.

ACKNOWLEDGMENT AND WELCOME

The Coopers Green Hall Replacement Design Task Force meeting was held within the territory of the shíshálh Nation.

MEETING NOTES

The meeting notes of December 15, 2017 were amended and accepted as follows: • Amend the location of the meeting to the SCRD Cedar Room

UPDATE FROM SCRD

The recommendations from the December 15, 2017 meeting were reviewed and discussed as follows:

Recommendation 1. Staff investigate the geotechnical assessment for site specific detail incorporated in determining the FCL for the Coopers Green location

Staff had a discussion with Western Geotechnical Consultants regarding the risks associated with a community hall at the Coopers Green Park location. Western Geotechnical agreed to revise the flood construction level (FCL) geodetic elevation from 5.2m to 3.6m.

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Coopers Green Hall Replacement Design Task Force Meeting Notes – January 24, 2018 Page | 2 The FCL will be stated in the project report and staff will address the level of risk. Western Geotechnical Consultants has reviewed and signed off on the revised FCL. Recommendation 2. Staff investigate if a shorter 50 year lifespan for the building could be considered rather than 100 years; Recommendation 3. And that contingent upon approval of a 50 year lifespan for the building, the concept of a moveable/raised building design be considered. The shorter 50 year lifespan and the costs associated with raising the building will be considered as part of the structural design process Principle Architecture met with the structural consultant to discuss the best construction for raising the floor elevation to 2m. A perimeter foundation and slab on grade at the higher elevation is the current thinking. A more elaborate description of this design and potential implications to raise the building will be presented at a future meeting. Staff will advise the consultants that the archeological investigation can resume now that the site has been determined. The archeological report will be provided to the Task Force when complete. UPDATE FROM PRINCIPLE ARCHITECTURE Principle Architecture presented a review of the design with the confirmed FCL and site location. Principle Architecture presented a site plan showing the orientation of the building. The variance process can now begin to resolve the setback implications. Principle Architecture reviewed the components of the building. More detail will be needed to determine the kitchen design. There is some storage allocation for the necessary elements of the building. There is an outdoor covered space from the park side and an outdoor patio space on the ocean waterfront side. The accessible ramp entrance will be from the side of the current location of parking spaces. Discussion included the following points:

• Vestibule space at the main entrance. • Skylights to allow for more natural light. • Vaulted ceiling with tresses. • Window hatch opening from the kitchen to the outside. • The Botanical Garden building kitchen design could work well for Coopers Green Hall. • Priority to incorporate building efficiency and sustainability elements through design decision.

Action: Determine the Step Code Level that the SCRD requires for energy efficiency and sustainability. NEXT STEPS The schematic design is ready to present to the community for feedback prior to the next phase of design development. Design development would include more detailed structure, mechanical, and lighting systems. The Cost D Estimate from October 2017 can be revised in the next phase of design development.

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Coopers Green Hall Replacement Design Task Force Meeting Notes – January 24, 2018 Page | 3 First Nations cultural component will be incorporated into the design. Discussion will be held with the shíshálh Nation as to what would appropriate. Suggestions include: totem pole, artwork, information signs regarding cultural significance. A community amenity contribution could be investigated with BluEarth Renewables. Recommendation No. 1 Coopers Green Hall Replacement Design The Coopers Green Hall Replacement Design Task Force recommended that staff to proceed with the next phase of schematic design and a scheduling a public meeting in early March. Discussion regarding the Open House public meeting included the following points:

• Target for early March date, in advance of the next fundraising event in April. • Timeframe – afternoon to early evening. • Information Boards • 3D model • FAQ document • Feedback form • Include the Fundraising Committee at the event. Display the fundraising goals. • Ribbon or paint to demonstrate the sitting of the building

The materials developed for the Open House will be shared with the Task Force for feedback prior to the event. Target to share the materials one week in advance. Materials will be posted on the project page website: http://www.scrd.ca/Coopers-Green ROUND TABLE Round Table comments included:

- Overall consensus that the project is progressing well. - FAQ document or presentation board should address project funding, fundraising to date. - The Area B APC should be kept up to date on the project. - Principle Architecture will provide an update regarding the septic system at the next meeting. - Gas Tax funds can be used to upgrade the septic system. - Staff will investigate the potential funding/grant options in order to present to the community.

NEXT MEETING The next meeting will be held after the Open House. An availability poll will be circulated to Task Force members to confirm the meeting date. ADJOURNMENT 11:30 a.m.

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Coopers Green Hall Replacement Design Open House

Public Feedback Summary

The Open House was held on March 15, 2018 from 3:00 p.m. to 7:00 p.m. at Coopers Green Hall, 5500 Fisherman Road, Halfmoon Bay, B.C. There were 42 members of the public in attendance over the duration of the Open House. The SCRD received 16 feedback forms and email submissions by the comment deadline of March 31, 2018.

The following is a summary of written feedback received, which represents a portion of feedback provided through dialogue over the 4-hour event.

Comments are largely verbatim, with some edited for length.

Does the design concept reflect the community’s design priorities as expressed through 2017 workshops?

• No need for seating for a 120 people at tables, not sure a bigger venue is better.• A smaller venue equals less parking, not enough space to increase proposed parking.• Disappointed with the proposed plan, leaves the hall in the existing location. The park is large

and can accommodate a larger area for the building.• The proposed plan looks to provide single purpose only.• Concern for the overall design and selected site. Concern that the site is not accessible from the

road for car/bus transport or emergency access. Visibility of the building for events. Preservethe hall on the water site.

• Proposed building is not user friendly – walking from the kitchen through an event to thebathrooms doesn’t make sense. Separate bathroom access from Redrooffs direction.

• Do not prefer the red roof – would like a more west coast feeling.• Concern for cost of heating a hall of this size for a smaller group. Prefer a smaller room (100

with table sitting) and another room for smaller groups and program storage (10-15 people).• No – Does not include a small meeting/chatting room.• Design that reflects West Coast architectural styles inspired by heritage of First Nations longhouses• Incorporate more natural elements, so the structure blends into the surroundings.• Reconsider the site location to parking lot on Redrooffs. Would provide better access.• Yes, design concept reflects community’s design priorities. Agree with siting, increased size of hall,

kitchen and service spaces.

As details are added to the design concept, what specific features do you feel would add value to the hall?

• A notice board for upcoming event information.• Blackout blinds/shades on waterside of building.• First Nation designs• Exterior snack bar window to support larger events.• One parking stall for unloading/loading supplies for the hall, located beside the three handicapped

parking stalls.• A ramp for wheelchair access, and bringing heavy equipment into the hall.• A dry fitness floor to support local Pickleball or Badminton groups.• Size of the new septic system needs to be discussed.• Front entrance to avoid cement retaining wall

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• Green building features• Replace the two walls of windows with sliders.• Main hall to be dividable with sliding partitions to accommodate one to three group activities at a

time.• Adequate storage space• The building should be a large box design and steer away from the modular design.• The red metal roof limits resources for sourcing roof construction materials, should look at something

else that accommodates Halfmoon Bay as a community.• Design looks great and will serve the community well.• The proposed red roof should be reconsidered and go with something more environmentally

pleasing.• The open floor plan presented looks good.• An entrance foyer• A fully equipped commercial kitchen. (example provided from City of Vancouver)• Compact design rather than modular model• Does not like the red roof design• A smaller meeting room, to allow more than one user group in the hall at the same time.• Raised stage• Storage space for community activities or emergency response• Entry cloakroom• Smaller community room that could be rented separately/simultaneously from the main hall and

kitchen. Configure the main hall, kitchen and community rooms with separate access points.

As the look and feel of the hall continues to develop, what would you like to see included?

• A cloak room to support 120 coats• Lockable storage space for frequent renters• Electrical usage to support live music with numerous electrical outlets• Exit from the kitchen to the outdoors, perhaps a Dutch door. Easy access to bring in and out

supplies• Location of kitchen away from the waterside• Kitchen and washroom(s) should be next to each other• A smaller meeting area in the hall, to accommodate smaller group functions• Kitchen to have view of the ocean• A small stage for concerts with storage underneath for tables and chair.• Decorative walls for privacy on the outdoor deck space• Three smaller buildings joined for building design, or a big rectangle• BBQ area outside of the kitchen• First Nation artwork• Adequate access to the exterior decks• New septic system not to kill remaining trees• A West Coast design to include: more airy, posts for gable extension, more glass, concerned the

decks will be too dark• A bar area with refrigeration to accommodate events i.e. weddings• The parking areas should be paved and marked. Porous pavement systems could be used to reduce

storm water runoff• The kitchen be located at the south end of the building with the event space having windows on the

west, north and east. Several exterior doors on these three sides will allow for easy access onto thedecks

• The main access door to be located on the east side of the building, near the south

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• The building footprint should be a rectangle shape for construction and cost efficiency• Exterior finish should be of natural wood or hardy board and not prime colors, or metal siding.• The interior roof supports could be wood beam open trusses, this will allow for various event

decorations and lighting to be installed over the floor area• A mezzanine could be located over the mechanical, kitchen areas and be used for a small meeting

room or additional storage. Might not be accessible for some without an elevator or a chairlift• The building exterior could include some First Nation welcome figures or other features

representative of the First Nations history or culture• For the construction of the exterior and interior of the building, would love a west coast feel

something similar to the Gleneagles Community Centre in West Vancouver• Small meeting room. Although it will increase square footage and cost, in the end will be a much

more useful hall• Use of local logs, timber and craftsmanship. Trees that are required to be removed can become

material for the hall• More community engagement as the plans develop• Consideration of alternative roof form/slope for the kitchen, service wing and covered patio in order to

facilitate more natural light into the main hall and open up the building to the outdoor space. Analternative roof form could provide placement for south facing solar panels. Energy cost savingscould be used towards adding a small community room or other building features.

• Reference to architectural language of First Nations and West Coast architecture• Is there a specific reason for the outdoor space on the South-West side of the bathroom/storage

room wing (the space between the main hall and retaining wall)? Suggest considering an East/Westorientation of the service wing parallel to the retaining wall with hallway and outdoor access to the thepark and waterfront. Would pull the building back into the less valuable space adjacent to theretaining wall and open up more space on the waterfront side of the building.

• Modifying the location of the kitchen to the North-East corner of the building would further support theoutdoor hub where the firepit/fir/arbutus tree is located. Moving the kitchen away from the waterfrontwould also give more prominence to the main entrance, open up site lines form the main hall andlaterally across the park and provide an opportunity for waterfront patio space that spills out to the firepit. (concept illustrations enclosed with feedback form)

• Picnic and BBQ pit.

After speaking with the Task Force, architects and SCRD staff, do you have any further questions, concerns or ideas related to the project?

• The project is long overdue, when will construction commence?• Any grants available for funding?• An increase in taxation is not acceptable, perhaps a smaller design to fit within available funding.• Great team work, let the construction begin.• Consideration of the two other proposed sites so that the current hall can be used during

construction.• Concern for lack of community discussion and opportunity for input

The public scored the open house an average of 6 out of 7 for a greater understanding of the project by attending, and made the following comments:

• Well designed, great presentation.• Great progress shown since the last open house.• Great addition having the design renderings and the 3D model for a visual display.

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suggested kitchen:north-east corner of

building

suggested service wing:

east-west against retaining wall

Same square footage (2880 sf) and programme as open house design proposal

orange shows view corridor from inside the hall

red shows kitchen location proposed at open house concept green shows suggested kitchen location

main entry

retaining wall

ramp

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Concept 1

orange shows suggested configuration

of service wing

suggested hallway connecting park and waterfront

covered patio

covered patio

stage

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Concept 1

Circulation and connection to the park

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suggested kitchen:north-east corner of

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Concept 2Same idea as Concept 1 with addition of:A) bayside community room (360sf)B) parkside community room (310 sf including extra storage room)

shows kitchen location proposed at open house concept

red shows suggested kitchen location

retaining `wall

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suggested hallway connecting park and waterfront

B parkside

community room

A bayside

community room

suggested bayside community room

orange shows suggested configuration

of service wing

AB suggested parkside

community room

main entry

covered patio

covered patio

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Concept 2

East West Section Perspective through main hall

Circulation and connection to the park and view corridor from community rooms (orange)

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Concept 2

West Elevation: section through covered patio and bayside community room

East Elevation: section through parkside community room, covered patio, and rampC

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Concept 2

possible solar panel location

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