AGENDA

CONSENT AGENDA MEETING, ADMINISTRATION/BOARD PORTFOLIO

and STUDY SESSION OF THE BOARD OF EDUCATION

SCARSDALE UNION FREE SCHOOL DISTRICT

WEDNESDAY, FEBRUARY 3, 2016 ROOM 170-172, SCARSDALE HIGH SCHOOL

2 Brewster Road, Scarsdale

8:30 a.m. – Board Meeting - Consent Agenda 9:00 a.m. – Administration and Board Portfolio 10:00 a.m. – Study Session - 2016-17 Scarsdale School District Calendar World Language Updates Budget Decision Points: Teen Center, Comfort Station and Reaffirmation of all New Proposals

1. ROLL CALL 2. STATEMENTS, COMMENTS, AND PRESENTATIONS

2.1. President 2.2. Superintendent 2.3. Board Members

3. HEARING FROM THOSE PRESENT 4. ITEMS REQUIRING ACTION - [CONSENT AGENDA]

4.1. Minutes. RECOMMENDED ACTION: Approve the following minutes (sent to the Board on 01/22/16):

4.1.1. Business Meeting, January 25, 2016 4.1.2. Executive Session, January 25, 2016 4.1.3. Executive Session, January 27, 2016

4.2. Quarterly Report, Student Activities Fund. RECOMMENDED ACTION: Accept report. (APPENDED)

4.3. Bid Award for Art and Industrial Art Supplies. RECOMMENDED ACTION: Award bids as recommended in the materials presented: (APPENDED)

8:30 a.m. – Board Meeting - Consent Agenda 9:00 a.m. – Administration and Board Portfolio 10:00 a.m. – Study Session: World Language Updates Budget Decision Points: Teen Center, Comfort Station and Reaffirmation

of all New Proposals

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4.4. New Textbooks. RECOMMENDED ACTION: Approve list of textbooks presented at 1/25/16 Board Meeting. (APPENDED)

4.5. Stipulation of Settlement. RECOMMENDED ACTION: Adopt the resolution presented. (APPENDED)

5. ADMINISTRATION AND BOARD PORTFOLIO

5.1. Reports/Discussion

5.2. Update on portfolio groups 6. STUDY SESSION

6.1. World Language Updates 6.2. Budget Decision Points: Teen Center and Comfort Station & Reaffirmation of all new proposals.

7. HEARING FROM THOSE PRESENT 8. WRAP-UP 9. MEETING DATES FOR THE COMING MONTH

9.1. Budget Study Session #1 & #2

February 8, 2016, 6:30 p.m., Room 170-172, Scarsdale High School 10. ADJOURNMENT (INTO EXECUTIVE SESSION, IF NECESSARY) “for the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation."

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Board Meeting Agenda Item #4.1.1 02/03/16

DRAFT MINUTES

BOARD OF EDUCATION SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York BOARD MEETING JANUARY 25, 2016 ___________________________________________________________________________ Prior to the work session portion of the Board meeting, the Board members met with members of the High School and Middle School PTA’s at 6:00 p.m. in the High School. All Board members were present. Also in attendance were Dr. Thomas Hagerman, Superintendent of Schools, Karen Ceske, Parent Teacher Council (PTC) president, and Central Office administrators. The group discussed the Student Wellness Initiative and the Senior College Readiness Program at the High School and the proposed increase in 6th grade World Language at the Middle School. The work of the Compact Teams at both schools was also discussed. WORK SESSION Leila Maude, Board of Education President, convened the Work Session at 7:03 p.m. and introduced Dr. Hagerman; Lynne Shain, Assistant Superintendent for Curriculum, Assessment, and Instruction; and Jerry Crisci, Director of Instructional Technology. Collaboratively, they presented an update on the evolving educational vision, known as A Scarsdale Education for Tomorrow 2.0, (SET 2.0). Ms. Shain’s presentation included a brief history of SET 2.0 which was initiated in 2009, with a three-year revision cycle and review in 2012, and again in 2015. Ms. Shain thanked the many faculty members and District leadership who have been influential in the development of SET 2.0. This past fall the team met for a group project to create 3D models to depict their vision of SET 2.0. Common themes emerged, including; Love of Learning; a Classical Education taught in the Progressive Tradition; the “Whole Child”; Non Sibi; and Global Connections. The faculty also acknowledged that the work is changing in response to numerous influences including new research, acceleration of globalization, and the increasing impact of technology. Consequently, a need emerged for an increased emphasis on STEAM, Making/Design Thinking, Project-based and Active Learning, and Collaboration. Most of those groups that participated in this work identified “educating the whole child” as the District’s highest priority. Mr. Crisci shared how this work is being implemented in the classroom. Examples of this work are:

• Elementary Teachers College Writing Project • Middle School Music Makerspace • High School Introduction to Programming Classes • High School Senior Level Math Application Class

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Dr. Hagerman illustrated the effectiveness of “learning by doing” by giving a hands-on-lesson to the Board members and administrators using “Little Bits” circuitry kits. He asked the Board what they learned by this style of teaching. The general consensus was that active, hands-on learning allows students to learn by doing, to work at their own pace, and to learn from each other. Ms. Shain concluded the report by discussing the next steps which will focus on infrastructure issues, program improvement, curriculum design and re-design, and professional development. A discussion period followed with the Board. BUSINESS MEETING 1. ROLL CALL The Board meeting was called to order by Board President Ms. Maude in Room 170-172 in the Board of Education wing of the High School at 8:07 p.m. Ms. Maude noted that all Board members were present (William Natbony, Suzanne Seiden, Christopher Morin, Scott E. Silberfein, Pamela Fuehrer and Arthur Rublin). Also present were: Dr. Hagerman; Dr. Bernard Josefsberg, Interim Assistant Superintendent for Human Resources and Leadership Development; Ms. Shain; Stuart Mattey, Assistant Superintendent for Business; Eric Rauschenbach, Director of Special Education and Student Services; Rachel Moseley, Director of Information Technology and Chief Information Officer; Mr. Crisci; Victoria Presser, Public Information Officer; and Honore Adams, District Clerk. 2. STATEMENTS, COMMENTS, AND PRESENTATIONS Board President: Ms. Maude announced that just prior to the meeting; the Board had a working session with the Middle School and High School PTA leadership. She gave a brief review of topics discussed and stated that it was a great opportunity to catch up with the PTA’s and hear about their current work. At the 7:00 p.m. Work Session, Dr. Hagerman, Ms. Shain, and Mr. Crisci presented an update on the Scarsdale Education for Tomorrow 2.0 (SET 2.0). The Board had the opportunity to work hands-on with Little Bits circuitry kits to experience first-hand some of the new tools our students are working with. Ms. Maude urged the community to view the presentation, which can be viewed on the website here. Over the last six weeks, the Board has made site-visits to all the schools in the District. They had the opportunity to observe classrooms and watch the Teachers College (TC) Early Literacy program come to life. Self-confidence, resilience, and differentiation are some of the attributes they could see developing from this program. They toured each school and were able to view and compare the different Maker-Spaces at each building. Ms. Maude stated, “The high level of student engagement at all levels is impressive,” and she thanked the faculties for welcoming them into their schools and emphasized how rewarding the Board visits have been.

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Superintendent: Dr. Hagerman spoke of the recent passing of one of our elementary students, Paul Ulysses Jimenez, after a brief, but heroic battle with cancer. Dr. Hagerman said: “By all accounts, Paul was a beautiful spirit, who was loved by his immediate and extended school family. All of us at the District feel the weight of this significant loss.” Dr. Hagerman quoted David Seltzer, “For some moments in life there are no words.” He noted that this is one of those times and asked for a moment of silence to remember Paulie. Mr. and Mrs. Jimenez requested that Dr. Hagerman acknowledge and thank the entire school community on their behalf for the support given to them, their children, and their extended family. The family is in the process of creating a foundation to fight pediatric cancer; further information can be found by going to www.booster.com/pauliestrong. All funds raised will go to the Pediatric Oncology Team at Memorial Sloan Kettering Cancer Center in New York City for advanced research into pediatric sarcomas. Board Member: Mr. Natbony thanked the District, Buildings and Ground staff, and village crews for their hard work and efforts to clear the roads and walkways after the weekend snowstorm for the opening of school Monday morning. 3. HEARING FROM THOSE PRESENT: Community members were invited to address the Board. Ms. Maude reminded those present to limit their comments to three minutes. She also urged those who require more time to write to the Board. The Board responds to all correspondence in detail. The speakers and topics were as follows: Two residents spoke in support of the new High School program for students with emotional disabilities:

• Leanne Freda, Chair of C.H.I.L.D • Jenett Walker, 14 Bradford Road

Four residents spoke in support of funding for the Teen Center:

• Mary Blum, 22 Wayside Lane • Emily Vallario, Director of Community Services, Scarsdale and Edgemont Family

Counseling Service • Miriam Beveridge, 26 Circle Road • Christina Asciutto, 1 Skytop Road • Dan Hochvert, 62 Woods Lane, applauded hands-on-learning and SET 2.0. • Ron Schulhof, Springdale Road, stressed the need for sustainability in building the new

comfort station at the Middle School. • Robert Harrison, 65 Fox Meadow Road, expressed his opposition to morning Board

meetings, and the lack of paper agendas for the public. He supported the funding of the Teen Center and building the comfort station.

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4. ITEMS REQUIRING ACTION - [CONSENT AGENDA] Upon proper motions, the following recommended actions of the Superintendent were approved unanimously by all Board members present, unless otherwise noted: Accepted minutes for the following MINUTES ACCEPTED Meetings: (Consent Agenda) Board Meeting: 01/13/16 Adopted the following resolutions: STIPULATIONS OF SETTLEMENT BE IT RESOLVED, that the (Consent Agenda) Superintendent of Schools is hereby authorized and empowered to execute the Stipulation of Settlement concerning the impartial hearing convened for student #*****80 and the Superintendent is further authorized to take all action necessary to effectuate the terms of this Agreement. BE IT RESOLVED, that the Superintendent of Schools is hereby authorized and empowered to execute the Stipulation of Settlement concerning the impartial hearing convened for student #*****84 and the Superintendent is further authorized to take all action necessary to effectuate the terms of this Agreement. (Attachments #1 & #2) (Moved, Mr. Morin; seconded, Mr. Silberfein) The Board authorized the settlement SETTLEMENT OF of the tax certiorari proceedings brought TAX CERTIORARI forth for the following properties: (Consent Agenda) 15 and 19 Kensington Road, 6 Gatehouse Road, in accordance with the attached documentation. (Attachment #3, #4, #5) (Moved, Mr. Morin; seconded, Mr. Silberfein) 5. PERSONNEL REPORT In recognition of the 19 Scarsdale educators that have recently announced their plans to retire at the end of this academic year, Dr. Josefsberg observed that the retiree class of 2016 has provided

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489 years of service to the students of Scarsdale. He referenced the theme of the Bandersnatch, the 2015 Scarsdale High School yearbook, “Make Your Mark,” and noted that the 2016 retirees have certainly made their mark on Scarsdale. A formal announcement of the list of retirees will be presented at a later Board meeting. Dr. Josefsberg presented the Personnel Report, including Professional, Paraprofessional, and Civil Service positions. Motion to accept the personnel report was made by Ms. Seiden and seconded by Mr. Natbony. The motion passed unanimously.

5.1. Personnel. Approved the actions listed on the following schedules:

5.1.1. Professional (Attachment #6) 5.1.2. Paraprofessional (Attachment #7) 5.1.3. Civil Service (Attachment #8)

6. INFORMATION ITEMS/DISCUSSION The Board reviewed and discussed the following information/discussion items and took action on Item #6.4: 6.1. Treasurer’s Report/Schedule of Investments Quarter ended 12/31/15 (Attachment #9) 6.2. Emotional Disabilities Program – Scarsdale High School 6.3. New Textbooks (Attachment #10) 6.4. The Compact for Learning: District Plan (Attachment #11) 6.5. Budget Updates: Teen Center, Comfort Station, Assumptions

(Attachment #12) 7. ACTION ITEMS Upon proper motions, the following recommended action by the Superintendent was approved unanimously by all Board Members. The Board adopted the following resolution BUDGET TRANSFERS approving the budget transfers: WHEREAS, the Board of Education has authorized the Superintendent to approve budget transfers up to $25,000; and WHEREAS, the District has determined that budget transfers in excess of $25,000 are required to meet additional expenses in certain budget codes; and

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WHEREAS, the District has determined that sufficient funds are available in other budget codes to cover these additional expenses; and WHEREAS, the District has determined that the funds required for transfer are within the 2015-16 budget appropriations approved by the voters; NOW, THEREFORE, BE IT RESOLVED, that the Board of Education authorized budget transfers to and from the accounts listed. (Attachment #13) (Ms. Seiden moved, Mr. Silberfein seconded) The Board recertified the District’s Compact BIENNIAL REVIEW OF for Learning Plan as originally adopted by the COMPACT FOR Board on January 24, 1994, and recertified LEARNING PLAN by the District biennially through 2014, and proposed for re-certification in 2016, as modified. (Attachment #14) (Ms. Seiden moved, Mr. Silberfein seconded) 8. RESPONSE/QUESTIONS FROM THOSE PRESENT Those present were given another opportunity to address the Board:

• Bob Harrison, 65 Fox Meadow Road, reiterated his support for the comfort station and continued funding for the Teen Center.

9. GIFTS Mr. Rublin recommended that the Board accept with thanks the following: A donation in the amount of $4,761.95 to be used toward the purchase of Robotics and Little Bits Kits which will be used for the spring session of the Programming Robotics Club. (Donor: Quaker Ridge PTA) (Moved, Mr. Rublin, seconded, Ms. Seiden) The motion passed unanimously. (Attachment #15) 10. WRAP-UP Ms. Maude recapped the evening’s topics of discussion, as follows:

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• The public comment period is now being offered during the morning Board meetings. • Dr. Josefsberg will announce the names of the 2016 retirees at a February Board meeting. • The rescheduled date for the Board Retreat will most likely be an Executive Session

following the February 3rd Board meeting. 11. WRITTEN COMMUNICATIONS Mr. Natbony presented the following written communications that the Board received and responded to, as indicated:

11.1. An email received 12/23/15 concerning the security of the busing system. Mr. Mattey replied.

11.2. An email received 12/14/15 concerning morning Board of Education meetings. Ms. Maude replied.

11.3. An email received 01/21/16 concerning the Greenacres School Project. Ms. Maude replied. 12. MEETING DATES FOR THE COMING MONTH Mr. Natbony reported upcoming meeting dates: 12.1. Board Meeting - Consent Agenda, Wednesday, February 3, 2016,

8:30 a.m., Room 170-172, High School 12.2. Administration and Board Portfolio, Wednesday, February 3, 2016, 9:00 a.m., Room 170-172, High School

12.3. Study Session, Wednesday, February 3, 2016, 10:00 a.m., Room 170-172, High School 13. ADJOURNMENT INTO EXECUTIVE SESSION On a motion made by Mr. Natbony, seconded by Mr. Silberfein and unanimously carried, it was voted to move into Executive Session at 10:18 p.m. to discuss collective bargaining matters.

Respectfully submitted,

____________________ Honore Adams District Clerk

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Board Meeting Agenda Item #4.1.2 02/03/16

DRAFT MINUTES

SPECIAL MEETING OF THE BOARD OF EDUCATION

SCARSDALE UNION FREE SCHOOL DISTRICT

Monday, January 25, 2016 BOARD CONFERENCE ROOM, SCARSDALE HIGH SCHOOL

2 Brewster Road, Scarsdale, New York CALL TO ORDER The meeting was called to order by Leila Maude, President, in the Board Conference room in the Board of Education wing of Scarsdale High School at 10:25 p.m. on Monday, January 25, 2016. The following members of the Board were present: Leila Maude, President William J. Natbony, Vice President

Pamela Fuehrer Christopher Morin Arthur Rublin

Suzanne Seiden Scott E. Silberfein

Also present were: Dr. Thomas Hagerman, Superintendent of Schools Dr. Bernard Josefsberg Mr. Stuart Mattey

Upon a motion made by Ms. Maude, APPOINTMENT OF seconded by Ms. Fuehrer, and unanimously SECRETARY PRO TEM. carried, Mr. Natbony was appointed secretary pro tem.

Upon a motion made by Ms. Maude, EXECUTIVE SESSION

seconded by Ms. Fuehrer, and unanimously carried, the Board voted to enter into Executive Session at 10:25p.m. to discuss Collective Bargaining Negotiations.

Upon a motion made by Mr. Silberfein, OPEN SESSION seconded by Ms. Fuehrer, and unanimously carried, the Board voted to return to Open Session at 11:44 p.m.

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Minutes, Special Board Meeting Page 2 January 21, 2016

There having been no action taken MOTION TO ADJOURN

following the Executive Session, on a motion made by Mr. Morin and seconded by Mr. Silberfein, and unanimously carried, it was voted at 11:45 p.m. to adjourn.

Respectfully submitted, ____________________ William J. Natbony Secretary pro tem.

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Board Meeting Agenda Item #4.1.3. 02/03/16

DRAFT

MINUTES SPECIAL MEETING

OF THE BOARD OF EDUCATION SCARSDALE UNION FREE SCHOOL DISTRICT

Wednesday, January 27, 2016

BOARD CONFERENCE ROOM, SCARSDALE HIGH SCHOOL 2 Brewster Road, Scarsdale, New York

CALL TO ORDER The meeting was called to order by Leila Maude, President, in the Board Conference room in the Board of Education wing of Scarsdale High School at 8:05 a.m. on Wednesday, January 27, 2016. The following members of the Board were present: Leila Maude, President William J. Natbony, Vice President

Christopher Morin Arthur Rublin

Suzanne Seiden Scott E. Silberfein

Also present were: Dr. Thomas Hagerman, Superintendent of Schools Mr. Ronald Longo, District Legal Counsel Dr. Bernard Josefsberg

Upon a motion made by Ms. Maude, APPOINTMENT OF seconded by Ms. Seiden, and unanimously SECRETARY PRO TEM. carried, Mr. Natbony was appointed secretary pro tem.

Upon a motion made by Mr. Silberfein, EXECUTIVE SESSION

seconded by Ms. Seiden, and unanimously carried, the Board voted to enter into Executive Session at 8:20 a.m. to discuss Collective Bargaining Negotiations.

Ms. Fuehrer arrived to the meeting at 8:20 a.m. Mr. Mattey arrived to the meeting at 9:35 a.m. Upon a motion made by Ms. Seiden, OPEN SESSION seconded by Mr. Silberfein, and unanimously -12-

Minutes, Special Board Meeting Page 2 January 27, 2016

carried, the Board voted to return to Open Session at 10:05 a.m. There having been no action taken MOTION TO ADJOURN

following the Executive Session, on a motion made by Ms. Maude and seconded by Ms. Seiden, and unanimously carried, it was voted at 10:06 a.m. to adjourn.

Respectfully submitted, ____________________ William J. Natbony Secretary pro tem.

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Board Meeting Agenda Item #4.2 02/03/16

SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York

MEMORANDUM DATE: January 29, 2016 TO: The Board of Education FROM: Thomas Hagerman RE: Quarterly Report, Student Activity Fund - (Consent Agenda) Background: Attached is the quarterly report for the High School Student Activity Fund. The District’s outside auditors have recommended that these reports be submitted on a quarterly basis to the Board for its review and acceptance. Recommendation: I recommend that the Board accept the Treasurer’s Report for October 1, 2015 – December 31, 2015 for the High School Student Activity Fund. TH\ha Attachment

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Board Meeting Agenda Item #4.3 02/03/16

SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

MEMORANDUM

DATE: January 29, 2016

TO: The Board of Education

FROM: Thomas Hagerman

RE: Bid Awards – Art Supplies – (Consent Agenda)

Background:

The District has received bids for art and industrial art supplies for the contract period February 4, 2016, to January 31, 2017. The District’s Business Office staff has reviewed the bids and checked on the experience of each low bidder. The attached documentation provides complete information on the bids and the recommendations.

Recommendation:

I recommend that the Board award contracts as recommended in the appended material.

TH/ha Attachment

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SCARSDALE SCHOOLS

Purchasing Department

Memorandum To: Stuart Mattey From: Mike McDonald Date: January 29, 2016 Subject: Art Supplies Bid #2016-17-01

Contract Period: February 4, 2016 - January 31, 2017

Industrial Art Supplies Bid #2016-17-02 Contract Period: February 4, 2016 - January 31, 2017

Attached are the results and the summaries for the above-mentioned bids. The prices on the Industrial Art Supplies increased by 1 1/4% over last year’s bid prices, while the prices on the Art decreased by 3 1/2 % from last year’s bid prices. It is recommended that the Art and Industrial Art Supply bids be awarded to the vendors listed on a line-by-line basis, as the lowest responsible bidders.

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Art Supplies Bid #2016-17-01 Contract Period: February 4, 2016 - January 31, 2017 Bids were advertised in the Journal News and in the Scarsdale Inquirer on October 16, 2015. Bids were opened in public session on November 6, 2015. Bids were sent to 12 vendors. Bids were received from 11 vendors. Bid Summary Vendor # of items awarded Ceramic Supply of NY & NJ, Inc. 2 Commercial Art Supply 101 Dick Blick 55 Lakeshore Learning Materials 16 Nasco 93 National Art & School Supplies 6 Pyramid School Products 115 S & S Worldwide 21 School Specialty 295 Standard Stationery Supply Co. 31 Triarco Arts & Crafts, Inc. 105 RECOMMENDATION Award the bid on an item-by-line basis, to the eleven vendors listed, for art supplies to be purchased as needed throughout the contract period.

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Industrial Arts Bid #2016-17-02 Contract Period: February 4, 2016 - January 31, 2017 Bids were advertised in the Journal News and in the Scarsdale Inquirer on October 16, 2015. Bids were opened in public session on November 6, 2015. Bids were sent to 7 vendors. Bids were received from 4 vendors. Bid Summary Vendor # of items awarded Kelvin Electronics 15 Midwest Technology Products 43 Paxton Patterson LLC 24 School Specialty/Brodhead Garrett 12 RECOMMENDATION Award the bid on an item-by-line basis, to the four vendors listed, for Industrial Arts supplies to be purchased as needed throughout the contract period.

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Board Meeting

Agenda Item #4.4 02/03/16

SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York

MEMORANDUM

DATE: January 29, 2016

TO: The Board of Education

FROM: Thomas Hagerman

RE: New Textbooks – (Consent Agenda)

Background:

New York State Education Law provides that “Boards of Education…shall designate textbooks to be used in the schools under their charge.” Board Policy #4511 defines textbooks, publishes criteria for their selection, and established procedures for their adoption. The Board received a listing of the proposed new textbooks on January 25, 2016 and was given the opportunity to review the books before giving final approval. Recommendation: I recommend that the Board approve the new textbooks as presented. TH/ha Attachments

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Board Meeting Agenda Item #4.5 02/03/16

SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York

MEMORANDUM DATE: January 28, 2016 TO: The Board of Education FROM: Thomas Hagerman RE: Stipulations of Settlement – (Consent Agenda) Background:

The attached memo of Eric Rauschenbach, the Director of Special Education, provides the background for the action the Board needs to take to approve the Stipulation of Settlement in connection with the settlement reached in a special education matter. Attorney Stephanie Roebuck has supplied the wording for the resolutions presented for Board adoption.

Recommendation: I recommend that the Board adopt the following resolution: BE IT RESOLVED, that the Superintendent of Schools is hereby

authorized and empowered to execute the Stipulation of Settlement concerning the impartial hearing convened for student #*****27 and the Superintendent is further authorized to take all action necessary to effectuate the terms of this Agreement.

TH/ha Attachments

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CONFIDENTIAL

CONFIDENTIAL

CONFIDENTIAL

CONFIDENTIAL

CONFIDENTIAL