agenda regular meeting of the board of … · b. discussion of water main assessments on tolland...

AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS

JULY 1 & 8, 2008 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

TWO MEETING AGENDA

1. MEETING CALLED TO ORDER. 2. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS.

3. PUBLIC HEARINGS. * A. 1. Appropriation to Community Development Block Grant - Program Year 18 (October 1, 2008 to September 30, 2009) ......................$654,686 to be financed by a Federal Grant ($652,236), and Program Income ($2,450). 2. Adoption of Annual Action Plan for Year 18 (October 1, 2008 to September 30, 2009). * B. Appropriation to Special Projects as follows: 1. Children’s Garden at Northwest Park ................................................................$450

for the Children’s Butterfly Garden to be financed by a donation in memory of Leo C. Germain ($50) and donations from Communitas, Inc. ($50), Perennial Planters Garden Club ($300) and Manchester Garden Club ($50) which are gratefully acknowledged and accepted.

2. Hockanum River Linear Park ............................................................................$100 to be financed by a donation from the Perennial Planters Garden Club

which is gratefully acknowledged and accepted. 3. Pride in Manchester Special Grants ...............................................................$1,000

for Pride in Manchester Week activities to be financed by a donation from New Alliance Bank which is gratefully acknowledged and accepted. 4. Senior Center – Case Management Services (5/1/08 – 4/30/09) ....................$3,450 for case management services to be funded by a grant from the State Department of Social Services, Aging Services Division, and authorization for the General Manager to enter into and amend any and all related contracts with the Department of Social Services.

5. Federal Asset Forfeiture Account ...................................................................$4,767 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. 6. Certified Nurse’s Aide Training Program (FY08/09)................................$105,330 to be financed by a grant from Capital Workforce Partners. * C. Appropriations to Education Special Projects as follows: 1. Washington Media Arts Magnet School After School Program at Verplanck School .....................................................................................$25,000

to be financed by fiscal year 2008 anticipated revenue. 2. Washington Media Arts Magnet School After School Program ..................$45,000

to be financed by fiscal year 2008 anticipated revenue. * D. An appropriation of $1,500,000 to be added to capital accounts of the 2008 – 2009 budget for the purpose of paying the costs of certain water infrastructure improvements including the costs to implement distribution pipe replacement and rehabilitation based on the results of the Water Distribution System Evaluation Study conducted by the Town and financing said appropriation by the issuance of Water System Improvement Temporary Notes pursuant to Chapter 102 of the Connecticut

Board of Directors July 1, 2008 Agenda

General Statutes in an amount not to exceed $1,500,000, and such matters relating to the foregoing as may be properly considered at said hearing. * E. An appropriation of $331,000 to be added to capital accounts of the 2008 – 2009 budget for the purpose of paying the costs of certain biosolids reduction system improvements including the costs of engineering and design services related to the implementation of a new biosolids reduction system at the Hockanum River Water Pollution Control Facility and financing said appropriation by the issuance of Sewer System Improvement Temporary Notes pursuant to Chapter 103 of the Connecticut General Statutes in an amount not to exceed $331,000, and such matters relating to the foregoing as may be properly considered at said hearing. * F. An appropriation of $500,000 to be added to capital accounts of the 2008 – 2009 budget for the purpose of paying the costs of certain denitrification project improvements including the costs of engineering, plan preparation and design services associated with wastewater treatment plant modifications to reduce nitrogen release and financing said appropriation by the issuance of Sewer System Improvement Temporary Notes pursuant to Chapter 103 of the Connecticut General Statutes in an amount not to exceed $500,000, and such matters relating to the foregoing as may be properly considered at said hearing. * G. An appropriation of $1,900,000 to be added to capital accounts of the 2008 – 2009 budget for the purpose of paying the costs of certain sanitary sewer system improvements including (i) the costs to implement collection system pipe replacement and lining based on the results of the Sewer System Evaluation Study conducted by the Town, (ii) the costs associated with the Devon Drive Project, including the second phase of the Ridgewood Drive Pump Station Elimination Project, and (iii) the costs of replacement and relocation of sewer lines necessitated by the Broad Street Streetscape Project and financing said appropriation by the issuance of Sewer System Improvement Temporary Notes pursuant to Chapter 103 of the Connecticut General Statutes in an amount not to exceed $1,900,000, and such matters relating to the foregoing as may be properly considered at said hearing.

4. CONSENT CALENDAR. n.b. – Item 16M must be acted on at the July 1, 2008 meeting to meet statutory deadlines. 5. REPORTS. A. Manager’s Report. 1. Town branded reusable shopping bags. 2. Problem Properties Task Force. B. QUESTIONS AND COMMENTS BY BOARD MEMBERS REGARDING ITEMS ON THE AGENDA THAT MAY NEED ADDITIONAL INFORMATION FOR THE NEXT MEETING. 6. RECESS TO SECOND WEEK.

Board of Directors July 1, 2008 Agenda

NOTE: EXECUTIVE SESSION – 6:30 P.M.

A. Land Acquisition

SECOND MEETING OF THE MONTH

7. MEETING CALLED TO ORDER. 8. AWARDS AND PRESENTATIONS. A. Presentation of Chairs to David M. Sheridan and John D. Topping. 9. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Actions, June 3, 2008 – Regular Meeting B. Minutes, June 3, 2008 – Regular Meeting C. Actions, June 10, 2008 – Regular Meeting D. Minutes, June 10, 2008 – Regular Meeting E. Minutes, June 24, 2008 – Policy Briefing Meeting 10. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE


11. COMMUNICATIONS. 12. REPORTS. 13. PRESENTATION OF BID WAIVER REQUESTS. 14. ACTION ON ITEMS OF PUBLIC HEARING. 15. UNFINISHED BUSINESS. A. Appointments to Boards and Commissions which have members with terms expiring

in November/December 2007. *T represents appointments that were tabled; *R represents reappointments; *A represents newly appointed members to the Boards and Commissions.

Board/Commission Name Term ExpiringCable TV Advisory Committee T-Vacancy, Town Appointment July 2009 B. Discussion of water main assessments on Tolland Turnpike. C. Appointment of a member to the Human Relations Commission with a term expiring November 2008 to replace Jared Kupiec. D. Appointment of a member to the Housing Commission with a term expiring November 2009 to replace Jared Kupiec. E. Adoption of Naming of Public Assets and Dedication Policy. F. Discussion of cameras for Manchester Room. 16. NEW BUSINESS. * A. Approval of job description for Sanitation/Environmental Services Manager. * B. Acceptance of the public improvements, easements, open space and the street known as Stephanie's Way in the East Woods subdivision. * C. Acceptance of the streets known as Cougar Drive, Wilson Way and Cyr Drive together with a 5 foot strip of land along the southerly side of Wetherell Street in the College Heights subdivision. * D. Acceptance of certain public improvements in the Manchester West subdivision and those portions of streets known as Briarwood Drive, Valley View Drive and Saddle Hill in Phases 3C, 3D and 3E of the Manchester West subdivision. * E. Acceptance of resignation of Rudy C. Kissman, Jr. (D) from the Planning and Zoning Commission, with a term expiring November 2009. F. Appointment of a member to the Planning and Zoning Commission, with a term expiring November 2009, to fill the vacancy left by Rudy C. Kissman, Jr.

Board of Directors July 1, 2008 Agenda * G. Appointment of Rev. Salvatore Mancini to the Capitol Region Council of Governments (CRCOG) Regional Planning Commission as a regular member to replace Rudolph C. Kissmann. * H. Approval of early retirement for Bobbett Knapton, Board of Education. I. Authorization to proceed with Downtown Infill Development Project – Request for Proposals for three town owned Downtown parking lots. J. Authorization to proceed with Spruce Street Children’s Center at the Firehouse with $196,000 Federal EDI grant. K. Establishment of Apparatus Replacement Fund/Fire Fund. L. Authorization for Scott Shanley, General Manager, to accept a grant and enter into an agreement with the Connecticut Department of Transportation for the Connecticut Clean Fuel Program. n.b. M. Resolution recommending changes to the draft report of the Charter Revision Commission. N. Establishment of Joint Committee for Verplanck Elementary School Rehabilitation. O. Discussion – future joint meetings – Parkade/Downtown. P. Discussion – youth representative to the Board of Directors. * Q. DEP Grant Acceptance. R. Reappointment of members (3) to the Cable TV Advisory Committee with terms expiring July 2010. (Andrew Vincens, 96 Thayer Drive, Eric Prause, 303 Keeney Street and Donald Modean, 78 Milford Road) * S. Authorization for Scott Shanley, General Manager, to execute and deliver a contract with the State of Connecticut, Department of Environmental Protection, for the project entitled “Hop River Linear Trail State Park – parking lot”.

17. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR FUTURE AGENDA OR OF GENERAL CONCERN.

18. ADJOURNMENT. CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a Director are approved under item #4 of this Agenda.

TOWN OF MANCHESTER PLANNING DEPARTMENT

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

PROPOSED ANNUAL ACTION PLAN

PROGRAM YEAR 18 (October 1, 2008 – September 30, 2009) _____________________________________________________

TO: Scott Shanley, General Manager Board of Directors FROM: Mark Pellegrini, Director of Neighborhood Services & Economic Development Shyama Jaipershad, Community Development Program Manager DATE: June 17, 2008 SUBJECT: Community Development Block Grant Program Proposed Annual Action Plan Program Year 18 (October 1, 2008 – September 30, 2009) Please find enclosed for the Board of Directors’ consideration and possible action at the July 1, 2008 Board of Directors meeting:

• Summary of the Proposed Annual Action Plan items for Program Year 18.

• Consolidated spreadsheet of requests received, previous year funding and proposed program budget for the 18th program year.

• Minutes of neighborhood meetings and public hearing on the proposed annual action plan

Please let me know if you have any questions or need further information. Thank you. R:\Planning\CDBG\CD018\Minutes\Memo to Manager for Board Action.doc

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 18th. PROGRAM YEAR (October 1, 2008 – September 30, 2009)

LINCOLN CENTER TOWNWIDE MEETING WEDNESDAY, MARCH 5, 2008 AT 7:00 P.M.

RESIDENTS AND GUESTS IN ATTENDANCE: Mary Sue Cavanaugh (EntrepreneursNOW,Inc.), Marge Nordeen, Craig Nordeen, Beth Stafford, Sarah Melquist, Scott Aiken. OTHER ATTENDEES (including Town staff): Shyama Jaipershad, Community Dev. Prog. Mgr., Mr. Jaipershad called the meeting to order at 7: 05 pm and thanked those in attendance for being there. He briefly explained that the purpose of the meeting was to inform members of the public about the CDBG program, in general, and to discuss suggestions and solicit ideas for possible projects or activities to be funded with block grant funds in the 2008-09 program year. He then opened the floor for discussion. Ms. Nordeen voiced her support for activites being carried out by and at the Manchester Area Conference of Churches, including the support services by Genesis Center, Inc. She said that there is a great need for those services and would like to see the town continue to support that service in the coming year with CDBG funds. Ms. Nordeen added that the town should increase funding for housing rehabilitation among low and moderate income residents since many houses, especially in the central neighborhoods are in need of repair which the owners cannot afford. She added that the town should discontinue the practice of placing a lien on the property after it has been assisted with CDBG funds. Mr. Jaipershad explained that the town places and “encumbrance” for a limited time on the property and that the town works closely with homeowner to ensure that it is not a burden in case of a property sale mortgage refinance. Ms. Nordeen also stated her support for CDBG funds to assist community projects such as the Spruce Street firehouse and for a suitable facility for the Youth Service Bureau. She cited the example of activities by the City of Bristol Redevelopment Authority in revitalizing downtown Bristol and suggested that town use that as a model for redevelopment of the Broad Street and Manchester Parkade properties. A copy of the written statement prepared for the meeting by Ms. Nordeen is attached. Ms. Beth Stafford stated her support for the continued funding of the Genesis Center project and added that those services help address a growing and critical community need. Scott Aiken suggested that the town use CDBG funds to implement a tool lending program for residents who would like to renovate their properties. He also requested that the town make available information on all applications received for the CDBG program on the town web site.

After no further items or issues were raised Mr. Jaipershad thanked residents for being present and for their ideas. He adjourned the meeting at 8:00 p.m. R:\Planning\CDBG\2008-09 Lincoln Center Meeting Minutes.doc


COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

PROPOSED ANNUAL ACTION PLAN PROGRAM YEAR 18 (October 1, 2008 – September 30, 2009)

_____________________________________________

In accordance with the requirements of Title I of the Housing & Community Development Act of 1974, as amended, the Town proposes to fund the following projects and activities with approximately $654,686.00 from the following:

1. $652,236.00 Entitlement Grant 2. $2,450.00 in Program Income

HOUSING REHABILITATION PROGRAM: $300,546 – To continue a financial assistance program for low and moderate-income households in the Town’s targeted housing areas. Program funds are used to remove/reduce lead paint hazards, correct property maintenance code deficiencies and/or violations and remove architectural barriers in eligible housing. PARKS & RECREATION YOUTH SERVICE BUREAU: $125,000 – For capital improvements to a youth service facility in the Town center area. URBAN LEAGUE OF GREATER HARTFORD. $30,000 – To fund a 10-week pharmacy technician training program for up to 15 low and moderate-income Manchester high school graduates between the ages of eighteen and twenty- four. COMMUNITY HEALTH RESOURCES, INC. (GENESIS CENTER): $25,518 – To continue funding expanded mental health and substance abuse counseling services to guests at the Samaritan Shelter. Services will be available at the Shelter by staff from Genesis Center, Inc. CERTIFIED NURSES’ AIDE TRAINING PROGRAM: $36,947 – To continue a program of classroom education at Manchester Community College and internship opportunities for up to eight low and moderate-income Manchester residents to become State-certified nurses’ aides.

TAX AND FINANCIAL COUNSELING: $5,738 – To continue a service coordinated by the Manchester Human Services Administration to provide counseling on the Earn Income Tax Credit and build financial literacy among low and moderate-income Manchester residents. PLANNING, CAPACITY BUILDING & ADMINISTRATION: $119,623 – To fund staff positions and operating costs necessary for the administration of the program. These proposed projects and activities were selected after review and consideration of suggestions received at neighborhood meetings on housing and community development needs, from applications/requests submitted directly to the Manchester Planning Department from community agencies, and from estimates of program operation and administration costs. R:\Planning\CDBG\Annual Plan Proposed - Yr. 18.doc

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EAST SIDE NEIGHBORHOOD MEETING

NATHAN HALE SCHOOL CAFETERIA WEDSNESDAY, FEBRUARY 6, 2008 AT 7:00 P.M.

NEIGHBORHOOD RESIDENTS IN ATTENDANCE: See attendance list attached. OTHER ATTENDEES (including Town staff): Mark Pellegrini, Dir. of Neighborhood Services & Economic Development, Shyama Jaipershad, Community Dev. Prog. Mgr., Sgt. Jeff Foran and Ofc. Dave Evans (MPD), Ed Soper, Hon. John Thompson, State Representative, Theresa Janacek, Manchester Community College Small Business Dept. This year’s meeting was held in conjunction with the regular monthly meeting of the East Side neighborhood block watch and followed a special neighborhood meeting with the Board of Directors. The CDBG portion of the meeting was called to order at 8:15 p.m. by Mr. Mike Stebe, the president of the neighborhood block watch association. He reminded the audiece that the town has allocated $5,000 for community organizing/planning activities in each neighborhood and he welcome suggestions for such activities. He thanked those present for being there and introduced members of the town staff to the residents. Mr. Pellegrini followed by stating that the main purpose of the meeting was to hear from residents about issues that were of concern to them especially with respect to neighborhood conditions and trends – good or bad, what they would like to see take place in the neighborhood. He then opened the floor to comments and ideas and issues of concern from the audience. Resident Aldo Enrico enqured about the results of the neighborhood scan survey thatwas done by the planning department. Mr. Pellegrini responded that a copy of the report is available for inspection at the department and on line at the town web site. He added that properties that were identified as potential property code violators were referred to the property maintenance staff for follow up and that that was done. Mr. Enrico also wanted to know whom he should call to notify the town of violators. Mr. Pellegrini advised him to call the building department where such calls are logged in. Mr. Pellegrini also briefly outlined the intake and response process and added that most situations are resolved without having to resort to housing court. Ms. Susan Mathiau suggested that the neighborhood grant be used to support activities that disseminate information in the neighborhood (such as on a the ice cream truck), for tree plantings and for weeding around the sidewalks to maintain a clean neighborhood.

1

Kim Karath raised the issue of problems created by vehicle parking on the street/roadway between Birch and Bissell Streets. (A copy of the written statement from Mr. Karath is enclosed). One resident suggested that an increased police presence on foot might help to alleviate those concerns. However, Mr. Enrico observed that this was tried unsuccessfully a few years ago. There being no further items for discussion or issues raised the meeting was adjourned at 9:05 p.m. R:\Planning\CDBG\2008-09 East Side Meeting Minutes.doc

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1

VERPLANCK NEIGHBORHOOD MEETING THURSDAY, FEBRUARY 14, 2008

7:00 P.M. VERPLANCK SCHOOL

RESIDENTS IN ATTENDANCE: Debra Dilworth – 20 Bunce Drive STAFF IN ATTENDANCE: Mark Pellegrini and Shyama Jaipershad, Planning

Department; Ms. Dilworth was the only neighborhood resident present at this meeting. At the request of Mr. Pellegrini she mentioned the following issues of concern to her as a neighborhood resident and which she would like the town to address where appropriate:

• The condition of the bike path along Hartford Road – overgrown bushes help to create a secluded environment that feels unsafe and encourages homeless people to sleep on the benches. She is concerned that this condition could lead to an escalation of similar activities.

• Parking along Hartford Road – Ms. Dilworth observed that some businesses and Hartford

Road residents have been parking their vehicles on certain grassy areas along Hartford Road near the bike path. In particular, she mentioned vehicles belonging to a landscaping company with a business on Hartford Road as one that seems to do this regularly.

• Sidewalks – Ms. Dilworth asked when the town plans to address the condition of the

sidewalks in the neighborhood. Mr. Pellegrini and Mr. Jaipershad pointed out that in 2007 the Public Works department requested CDBG funding for sidewalk improvements in the neighborhood. However, the request was not funded. They will ask public works to consider that request again this year.

• Traffic – Ms. Dilworth mentioned the heavy vehicular traffic at the Hartford Road and

McKee Street vicinity. She wondered if the town would consider installing a left-hand turn signal going south on McKee Street from Hartford Road to ease traffic flow through that intersection, similar to the signal arrangement northbound.

• Ms. Dilworth said that she has noticed what appears to be an increase in the number of

“for sale” signs in the neighborhood. She believes that many homes are being sold to absentee landlords who are charging rent of about $900/month for a 2-bedroom unit in a duplex.

• Ms. Dilworth mentioned that there is an active block watch in the neighborhood. Mr.

Jaipershad requested that she send him a list of the names of those residents who participate in the block watch to assist the town in coordinating its neighborhood outreach initiatives. A copy of the list is attached.

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Mr. Pellegrini thanked Ms. Dilworth for her observations and comments. He added that town staff would look into the issues and concerns that she mentioned and provide her with an appropriate response. cc: Mark Pellegrini, Director of Neighborhood Services & Economic Development R:\Planning\CDBG\Minutes - Verplanck Neighborhood Mtg. 02-14-2008.doc


ROBERTSON NEIGHBORHOOD MEETING MONDAY, FEBRUARY 25, 2008 AT 7:00 P.M.

RESIDENTS IN ATTENDANCE: Bob Samuelson, Bill Henry (East side resident) OTHER ATTENDEES (including Town staff) Mark Pellegrini, Shyama Jaipershad, Ed Soper Mr. Pellegrini called the meeting to order at 7:10 pm and thanked those in attendance for being present. He introduced Mr. Jaipershad and Mr. Soper form the town staff. He explained that one of the purposes of the meeting was to gather information and ideas from residents for possible projects to be funded through this year’s community development action plan. He then invited the residents present to present and discuss their suggestion. Mr. Bob Samuelson presented and discussed his concerns around issues that he feels are relevant to the maintenance and safety of Center Springs Park. He stated that he has been speaking on the issue for several years at meetings of the Board of Directors. He added that while he is pleased that the town had allocated approximately $132,000 in last year’s CDBG allocation towards improvements in the Park there is still a lot more to be done, and he was complimentary of the work that has been done so far. Specifically, he stated that the brush needs to be better maintained especially behind Lincoln Center; sight lines across the ravine need to be improved (he is aware that the town is working with the DEP to clean out the ravine and trash rack); he would also like to see the pathways extended beyond their current limits. Mr. Samuelson also referred to as what he described as the significant increase “cut through” traffic on the streets in the vicinity of the hospital by people that be believes are using the services of that facility. Mr. Samuelson stated that the increased on street parking creates a potential hazard for emergency vehicles and would like to see “No Parking” signs on Hemlock Street. Mr. Pellegrini stated that the town planning department would continue to coordinate activities with other town agencies and departments as work on different phases of the master plan of development for Center Springs Park moves ahead. Mr. Henry identified himself as a Hamlin Street resident. He expressed his concern over the safety of the intersection of Spruce and Pearl Streets in his neighborhood and would like the town to consider implementing a pedestrian crossing at the location. In addition, he noted that he believes the intersection of Oak and Spruce Streets is in need of critical repairs. Mr. Henry pointed out that there is an accumulation of garbage being left form apartments that were being vacated over the weekend. This condition remains until the regular pick up on Fridays. He wanted to know if the town could change the garbage

pick up schedule. Mr. Henry added that the boarded up section of the NAPA building on Spruce Street is becoming a target for graffiti artists and inquired what the town planned to do about it. Mr. Pellegrini stated that he would need to look into the ownership of that building before anything can be done. He added that he would ask the town traffic engineer to review the condition of the Spruce and Pearl Street intersection. Mr. Pellegrini added that he would inform the part-time code enforcement official about the garbage issue. There were no other issues raised for discussion. Mr. Pellegrini thanked those present for being there and adjourned the meeting at 8:00 pm. R:\Planning\CDBG\2008-09 Robertson Neighborhood Meeting Minutes.doc


WEST SIDE / WASHINGTON SCHOOL NEIGHBORHOOD MEETING

WEDNESDAY, MARCH 4, 2008 AT 7:00 P.M.

RESIDENTS IN ATTENDANCE: Myrtle Judge, Joan Clapp, Dan Moran, Jim Wallin, Jose Benitez, Quantina Williams, D. Scott Stewart and Oscar Ukdeh. OTHER ATTENDEES (including Town staff): Mark Pellegrini, Director of Neighborhood Services & Economic Development, Jaipershad, Community Development Program Manager and Officer Cleon Moses, MPD Mr. Pellegrini began the meeting at approximately 7:05 pm. After introducing himself and town staff Mr. Pellegrini asked the residents present to identify themselves. He stated that the purpose of he meeting was for town staff to obtain directly from neighborhood residents information on what was going on in the neighborhood. In addition, the meeting will gather possible ideas for projects/activities to be included in the development of the Annual Action Plan. Mr. Pelerine displayed a map showing the status of infrastructure improvements that were either underway or planned in the neighborhood. The map included street paving, water and sewer lines and sidewalks. Mr. Pellegrini pointed out that the first projects undertaken are underground utilities and infrastructure, followed by sidewalks and finally street paving. All projects identified in the neighborhood will be completed during the 2008 construction season. Ms. Judge observed that there were holes in the sidewalks near Park and Chestnut Streets and suggested that it may be due to erosion caused by the work on the Park Street bridge. Mr. Pellegrini advised residents that work on the Park Street bridge was expected to resume in a couple of weeks and the goal was to have a full reopening of the bridge by this August-September. He indicated that there could be a partial (one way) opening by June-July if weather conditions permit work to resume in a timely fashion. Ms Quintana Williams stated that she would like to see more services available for the neighborhood youths to keep them occupied and away from troublesome situations. Officer Cleon Moses observed that the Manchester Police Activities league was already very active in providing services at the Mahoney recreation center, through the PAL homework club and basketball. He stated that it might be better to support and enhance those activities rather than try to create new ones. Mr. Pellegrini added that with the pending completion of the Bennett School renovation project it could result in additional space and activities becoming available for the kids. In addition, he stated that the Board of Directors continued to explore alternative solutions for the Youth Service Bureau’s need for a suitable facility to host activities for kids and teenagers. Mr. Pellegrini also

reminded residents that he town had allocated $5,000 to assist with neighborhood organizing and planning activities and welcomed suggestions for the use of those funds from residents. Resident Joan Clapp stated that she had observed a number of kids using the Chestnut Street parking lot of the mill apartments as a shortcut and thought it could lead to loitering and similar activities. Officer Moses stated that he had spoken with the ownership of the property about possibly installing a fence but he was told that funds were not budgeted for such a project. Ms. Williams also observed that there were kids riding motorcycles and circling the neighborhood and both males and females were gathering and misbehaving across from her house. She said that she had made repeated call to the police department to report those activities. Mr. Jose Benitez observed that the parking situation on Cedar Street was an ongoing problem at pick up and dismissal times for the school. Mr. Stewart stated that he too realized that it is a problem and maybe more parents should use better judgment when parking their vehicles while waiting for the kids to come out of school or when they are being dropped of. Ms. Clapp stated that the neighborhood meeting notice was “inadequate” in terms of timeliness. She also added a few specific suggestions for the use of CDBG funds in the neighborhood. The included the installation of unique “neighborhood identity “signs, speed limit signs as well as “block watch” signs for the neighborhood. She stated that speeding along Chestnut Street in the vicinity of her condominium complex is particularly worrisome because of the poor sight lines from her driveway and she suggests appropriate signage in that vicinity. Mr. Pellegrini stated that staff would ask the town engineer to examine the issue in anticipation of the increased summertime activities in the area. Mr. Pelerine wrapped up the discussions and reminded residents of the remaining schedule for the CDBG process. He thanked residents for being present and adjourned the meeting at 9:00 p.m. R:\Planning\CDBG\2008-09 Washington School Meeting Minutes.doc

R:\General Manager\AGENDAS\2008\0807docs\3.A.1 and 2.att7.doc

TABLE THREE CDBG BUDGET WORKSHEET

$652,236 IN EIGHTEENTH YEAR FUNDING + $2,450 IN PROGRAM INCOME (interest and repayments on prior year housing loans) = $654,686

PUBLIC SERVICES1

CONTINUING PROJECT/ACTIVITY

REQUESTED 2008-09

MANAGER

RECOMMENDS 2008-09

APPROVED 2007-08

Town of Manchester Human Services Administration - Certified Nurses’ Aide Training Program.

$38,173.00 $36,947.00

$30,100.00

Town of Manchester Human Services Administration – EITC & Financial counseling.

$5,738.00 $5,738.00

$5,738.00

Mental Health and Substance Abuse Counseling - Community Health Resources, Inc. (Genesis Center).

$25,518.00 $25,518.00

$23,000.00

NEW PROJECT/ACTIVITY

Manchester Police Activities League (PAL) - Purchase a vehicle to transport students to activities.

$30,000.00 $0.00

$-0-

Urban League of Gr. Hartford – Pharmacy Technician Training for 15 Manchester students.

$30,000.00 $30,000.00

$-0-

Manchester Board of Education School Based Mentoring Program – program supplies and year-end activities.

$5,000.00

$0.00

$-0-

EntrepreneursNOW, Inc. – business and entrepreneurship skills training for 80 Manchester high school students.

$89,800.00 $0.00

$-0-

TOTAL PUBLIC SERVICE PROJECTS

$228,891.00

$98,203.00

$101,198.00

1 Public Service expenditures cannot exceed $98,203 (15% of grant + program income)

CAPITAL PROJECTS AND IMPROVEMENTS AND OTHER ACTIVITIES2

CONTINUING PROJECT/ACTIVITY

REQUESTED

2008-09

MANAGER RECOMMENDS

2008-09

APPROVED 2007-083

Planning Department – Housing Rehabilitation Program

$400,000 $300,546.00

$300,000

NEW PROJECT/ACTIVITY

Public Works Department – Sidewalks along Lucian Sat., Lyness St. and Ensign St.

$243,000 $0.00

$-0-

Public Works Department – Sidewalks along Oval Lane, Tyler Circle and Pioneer Drive.

$86,100

$0.00

$-0-

Manchester Water & Sewer Dept. – demolition of abandoned water plant at 49 Cooper Street.

$48,000 $0.00

$-0-

Manchester Area Conf. of Churches – driveway, parking lot and oil tank removal at 458 Main Street.

$19,550

$0.00

$-0-

Cheney Hall Foundation – roof replacement at 177 Hartford Road

$40,000

$0.00

$-0-

Pathfinders Assoc. of Manchester – establish a neighborhood coffee shop at 105 Birch Street.

$15,000

$0.00

-$0-

Pathfinders Assoc. of Manchester - property renovation at 102 Norman Street.

$75,000 $0.00

-$0-

Public Works & Recreation – Charter Oak Park and Bennett Field accessibility.

$175,000 $0.00

$-0-

Parks & Recreation Youth Service Bureau – capital improvements to a youth services facility in the town center area.

$250,000 $125,000.00

$-0-

TOTAL CAPITAL AND OTHER PROJECTS

$1,351,650

$425,546.00

$472,9433

2 Amount available for FY 2008 after Public Service and Administration caps: $425,546 3 Column total includes other non-recurring or new projects funded in FY 2007.

PLANNING, CAPACITY BUILDING AND ADMINISTRATION4

CONTINUING PROJECT / ACTIVITY

REQUESTED

2008-09

MANAGER RECOMMENDS

2008-09

APPROVED

2007-08 Salaries and Benefits

$111,273.00 $111,273.00

$98,927.00

Professional & Technical Services

(Membership Dues & Fees)

$500.00 $500.00

$20,000.00

Professional Development

$1,000.00

$1,000

$1,000.00

Mileage

$250.00 $250.00

$250.00

Printing & Binding

$100.00

$100.00

$6,000.00

Advertising

$4,000.00

$4,000.00

$1,250.00

Office Supplies

$1,000.00

$1,000.00

$0.00

Books & Periodicals

$1,500.00 $1,500.00

$0.00

Office Equipment

$0.00 $0.00

$1,050.00

TOTAL

(PLANNING, CAPACITY BUILDING AND ADMINISTRATION)

$119,623.004

$119,623.00

$ 128,427.00

4 Planning, Capacity Building and Administration expenditures cannot exceed $130,937 (20% of Grant + program income)

TOWN OF MANCHESTER

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

Scott Shanley, General Manager

Mark F. Carlino, P .E., Director of Public W orkstr own Engi1f~

May 27, 2008

FROM:

DATE:

Agenda Item: Donation to Children's Butterfly Garden

The Children's Butterfly Garden received the following donation:

~ Donation

$ 50.00$ 50.00$300.00$ 50.00

Phyllis Germain in memory of Leo C. GermainCommunitas, Inc.Perennial Planters Garden ClubManchester Garden Club

$450.00TOTAL:

Please place on next agenda for acceptance.

MFC:ltb

Attachment:

c: Donna Huot, Executive AssistantKenneth C. Longo, Field Services SuperintendentJames Wren, Accounting ManagerFile

R:\Project\Public Works\1998086 -Northwest Park\Correspoodence\Childrens butterfly garden-25.doc

May 21, 2008

Mr James Wren, Accounting Manager

Town Of Manchester41 CenterSt PO Box 191

Manchester, CT 06045-0191

Dear Jim,

Hope this letter finds you well.Butterfly garden account:

(C h a i rpe rs:; ""

Qhild~/;n's Butterfly Gardenj' /

I /"

;)Znclosures

Town of Manchester Department of Recreation

To: Scott Shanley, General Manager From: Scott Sprague, Director of Parks and Recreation Subject: Hockanum River Linear Park donation Date: May 12, 2008 Background. The Recreation Office recently received a $100 donation from the Perennial Planters Garden Club to support the work of the Hockanum River Linear Park Committee. Discussion/Analysis. Financial Impact. Other Board/Commission Action. Recommendations. I am recommending that an item be placed on the Board’s June agenda accepting the donation and appropriating $100 to the Hockanum River Linear Park Special Grants Account. Attachments. Check for $100. cc: Alan Desmarais, Director of Finance

James Wren, Accounting Manager

Town of Manchester Department of Recreation

To: Scott Shanley, General Manager From: Scott Sprague, Director of Parks and Recreation Subject: June Agenda Item - Pride in Manchester Donation Date: May 12, 2008 Background. The Recreation office recently received a $1,000 donation from New Alliance Bank to support Pride-in-Manchester week. Discussion/Analysis. Financial Impact. Other Board/Commission Action. Recommendations. I am recommending that an item be placed on the Board’s June agenda accepting the donation and appropriating $1,000 to the Pride-In-Manchester Special Grants Account. Attachments. Cc: Alan Desmarais, Director of Finance James Wren, Accounting Manager

MEMO TO: Scott Shanley, General Manager FROM: Diane Wicks, Senior, Adult and Family Services SUBJECT: CT Municipalities 2008 Special Funding Initiative Grant – Appropriation and Resolution for July 1 Board of Director’s Agenda DATE: May 5, 2008 Background The Town was awarded funding in the amount of $3450.00 to provide case management services at the Senior Center. This will pay for 139 hours of case management services for the period from May 1, 2008 through April 30, 2009. This is a new one-time grant that the State of Connecticut Department of Social Services, Aging Services Division has recently offered to all municipalities. Discussion/Analysis The funding will be used to pay for some of the hours of the second social worker that currently works at the Senior Center seven hours per week. The type of case management services that will be provided are:

1. Meeting with older adults on a one to one basis and/or with family members/significant others to discuss individual needs, possible services that the person may be eligible for such as financial, health, homecare or social programs, to apply for programs and to provide follow up activities.

2. Providing one to one telephone consultations with older residents to discuss individual needs, possible services that the person may be eligible for and to answer questions about programs.

3. One to one consultation with caregivers to provide information and support related to their loved ones. 4. Consultations/ meetings in the CHOICES area. 5. Assistance with programs such as Renter’s Rebate application clinics

Financial Impact This is one time funding, which will span two fiscal years. It will be used in lieu of a portion of the Senior, Adult and Family Services general fund budget for social work services at the Senior Center. The majority of the funds will be used in FY09. Recommendation Appropriate $3450.00 to be used to provide case management services at the Senior Center, which will be funded through a grant from the State of CT Dept of Social Services. In addition, authorization for General Manager, Scott Shanley to enter into and amend any and all related contracts with the State of Connecticut Department of Social Services. Cc: Mary Roche Cronin, Director of Human Services Eileen Faust, Senior Center Director Alan Desmarais, Director of Finance Jim Wren, Accounting Manager

TO: Scott Shanley, General Manager DATE: June 10, 2008 SUBJECT: Federal Asset Forfeiture Account - $4,766.78 Background: Two (2) Electronic Fund Transfers have been received from the U.S. Department of Justice, Drug Enforcement Administration. These funds are the proceeds from narcotics investigations conducted by Drug Enforcement Administration and members of the Manchester Police Department. (These are NOT East Central Narcotic cases) Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment, and/or training. Financial Impact: That $4,766.78 is deposited into Manchester’s Federal Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the Board of Directors and deposited into the appropriate account. Attachments: Copy of notifications to Jim Wren ___________________________ Chief James O. Berry

Town of Manchester Department of Human Services

To: Scott Shanley, General Manager From: Mary Roche Cronin, Director of Human Services Subject: Appropriation for CNA Training Program Date: June 13, 2008 Background: The Town provides two eight-week, 240-hour Certified Nurse Aide (CNA) training programs each year for low-to-moderate-income residents. Classes are held at Manchester Community College, with clinical experience at Manchester Manor nursing home. Each course imparts the entry-level skills needed to become a CNA or Home Health Aide. Key features include classroom instruction, hands-on skills practice, supervised clinical experience, job readiness instruction, placement and retention assistance services. Discussion/Analysis: Capital Workforce Partners (CWP) has awarded the Town $105,330 to train CNA participants in FY 2008-09. This funding comes from a state grant under TANF (Temporary Assistance to Needy Families), and is designed to transition parents off of welfare and into unsubsidized jobs. Financial Impact: Funding in the amount of $105,330 to train students in the CNA Program, reimbursed through a grants from CWP. Recommendation: I am requesting an appropriation of $105,330 to the FY 2008-09 Certified Nurse Aide Training Program. Please advise if you require further information. Thank you. cc: Alan Desmarais, Director of Finance Jim Wren, Accounting Manager Donna Huot, Executive Assistant

June 13, 2008

Mr. Scott Shi3nleyGeneral ManagerTown of Manchester479 Main StreetPO Box 191

Manches\1r,- ~45-0191

Dear 1\1ff;~~ey:

JUN 1 6 2008

GENERALMANAGEA

This letter serves as notice that Capital Workforce Partners (CWP) intends to renew funding forTown of Manchester's application to operate the Certified Nurse Aide training program to serve20 JFES trairlees. The recommended award is $105,330 and the term of the contract will befrom July 1, 2008 to September 30, 2009. The award is based on the budget submitted with therenewal application. CWP staff will be in contact with you by June 25 to finalize the contract..

Payment of an advance and reimbursement of expenses incurred are dependent upon contractexecution. Please remember that advances will be included as part of the total approvedfunding amount noted above and will not be an additional amount available.

Through this letter, and until a contract is executed, the Town of Manchester acknowledges thatit shall hold and save CWP and its respective agents harmless from any liability of any natureincluding cost or expenses on account of any suits or damages sustained or so perceived byany person or persons resulting in whole or in part from the negligence or omission of the Townof Manchester and its respective officers or agents.

If you have any questions, please call Pamela Nabors, Director, One-Stop Services, ext. 336 orJulie Watson, Manager of One-Stop Services at (860) 522-1111, ext. 337. CWP looks forwardto continuing our partnership in the coming year to meet the workforce needs of the residents ofthe North Central Region.

SinCer~IY yours,/!

( ~._~f , / -"

~~ J~PhillipsPresident and CEO

Enclosures

CC: Rick TaylorAlex JohnsonPamela NaborsJulie Watson

One Union Place. Hartford, CT 06103 .860-522-1111 .Fax 860-722-2486 .www.capitalworkforce.org

Town of Manchester Board of Education

To: Scott Shanley, General Manager From: Dr. Kathleen M. Ouellette, Superintendent of Schools Subject: Item for Appropriation for Fiscal Year 07/08 Date: May 30, 2008 Background: Board of Education authorization is requested to make an appropriation for the Washington Media Arts Magnet School After School Program at Verplanck School, which engages children for two hours and twenty-five minutes after school. The source of revenue is parent fees. Discussion/Analysis: This appropriation is for fiscal year 2007/2008 anticipated revenue. Financial Impact: There is no financial impact on the town. Other Board/Commission Action: None Recommendations: The Superintendent recommends that the Board of Education request the Board of Directors appropriate the fiscal year 2007/2008 anticipated revenue in the amount of $25,000. Attachments: None

Town of Manchester Board of Education

To: Scott Shanley, General Manager From: Kathleen M. Ouellette, Superintendent of Schools Subject: Item for Appropriation for Fiscal Year 07/08 Date: May 30, 2008 Background: The Washington Media Arts Magnet School After School Program gives children academic support and recreational activities after school. The source of revenue is parent fees. Discussion/Analysis: This appropriation is for fiscal year 07/08 anticipated revenue. Financial Impact: None Other Board/Commission Action: None Recommendations: The Superintendent of Schools recommends that the Board of Education request the Board of Directors appropriate the fiscal year 07/08 anticipate revenue of $45,000 to the Washington School Media Arts Magnet After School Program. Attachments: None

Town of Manchester Water and Sewer Department Interoffice Memo

Date June 24, 2008 To: Scott Shanley, General Manager From: Edward Soper, W/S Administrator Re: Water & Sewer Resolutions The purpose of this memorandum is to outline the water & sewer improvement projects that will appear before Board of Directors as part of the July 2008 agenda. The items listed herein reflect note-funded projects that were presented in both the FY08/09 Capital Plan and at the budget workshops. They are also consistent with the debt service projections that are part of the Water and Sewer Department’s financial models. The first project provides $1,500,000 for infrastructure improvements to the water distribution system. This project will replace or rehabilitate undersized or deteriorated water mains as part of the Town’s long-term Water Quality Improvement Program. The areas of town where this work will take place were determined by a prioritization rating developed by the recently completed Water Distribution System Evaluation. The rating system is based on factors such as, but not limited to, size and age of pipe, materials of construction, water quality issues and fire suppression capability. This year appropriations will fund replacement/rehabilitation of water mains on Elberta and Balwin Road; Macintosh, Horace, Wetherell, Packard, Server, Litchfield, Avon Street, as well as portions of Avery, Bridge and Portland Street. The second project provides $331,000 for system improvements to the Biosolids Reduction Process at the Wastewater Treatment Facility. This equipment has far-exceeded its life expectancy and should be replaced with an updated technology that ensures a more cost-effective and efficient method of biosolids handling. This project will use the recommendations from the long-term biosolids study conducted by the consulting firm of Wright-Pierce as a basis of additional engineering and design work necessary to construct improvements to the biosolids handling portion of the Town’s Wastewater Treatment Facility. The third project provides $500,000 for engineering and design work to the Denitrification Process and funds a comprehensive facility plan for Wastewater Treatment Facility Improvements With the nitrogen removal credit program coming to an end, and the pending addition of a phosphorus limit to the discharge permit, facility improvements will be necessary. This project will use the recommendations from the nutrient removal evaluation study conducted by the consulting firm of Wright-Pierce as a basis of additional engineering and design work necessary to construct improvements to the nutrient removal portion of the Town’s Wastewater Treatment Facility. It will also provide resources for a comprehensive facility rehabilitation plan that is necessary in order to be eligible for state grants and funding. The fourth project provides $1,900,000 for infrastructure improvements to the Town’s sanitary sewer system. $1,500,000 of this appropriation will be used to fund repairs and replacement of

IOM-Water & Sewer Resolutions Page 2 June 24, 2007 defective sanitary sewers identified by the Sewer System Evaluation Study (SSES), which is currently being conducted throughout the Town. Similar to the Water Distribution System Evaluation, once completed, this study will prioritize locations with high amounts of inflow and infiltration (I/I) so that these extraneous flows can be eliminated from entering the system thereby avoiding unnecessary processing costs and reducing the frequency and severity of both street flooding and unregulated by-passes of sanitary wastewater. Of the remaining $400,000 from the overall appropriation, $250,000 will be used towards phase II of the Ridgewood Drive Pump Station Elimination project that will replace the problematic siphon line on Devon Drive and $150,000 of it will be used towards expenses associated with the relocation of sewer lines necessitated by the Broad Street Streetscape project. If you need any further information or additional details regarding these projects, please contact me at your convenience.

RESOLUTION TOWN OF MANCHESTER BOARD OF DIRECTORS

RESOLVED, (1) There is hereby authorized the following water infrastructure improvements to be financed by Water System Improvement Temporary Notes of the Town of Manchester (the “Town”) authorized under Chapter 102 of the Connecticut General Statutes or any other law thereto enabling, including, but not limited to, the costs to implement distribution pipe replacement and rehabilitation based on the results of the Water Distribution System Evaluation Study conducted by the Town and to make other necessary improvements to the Town’s water distribution systems, and all alterations, repairs and improvements in connection therewith including, but not limited to, construction, site work, plan preparation, design work, engineering, architectural, electrical, inspection, administration and temporary and permanent financing costs and all other costs related thereto (the “Project”). (2) That to meet said expenses in connection with said water system improvements, there be and hereby is appropriated and added to the Budget for the fiscal year 2008/2009 as an item of capital expense, the following sum, namely:

PurposeAmount of

AppropriationParticular

2008/2009 Budget Water distribution system improvements $1,500,000 Capital Budget (3) That because the foregoing appropriation and addition to the Budget will increase the total of the expenditure side of the Budget for said fiscal year, it is hereby determined that the foregoing appropriation be financed by Water System Improvement Temporary Notes of the Town, in an amount not to exceed $1,500,000, which notes hereby are authorized by the Board of Directors under and pursuant to Chapter 102 of the Connecticut General Statutes and any applicable public or special act of the Connecticut General Assembly. (4) That the foregoing addition to said annual Budget is hereby deemed necessary and in the best interests of the Town pursuant to Section 5-8 of the Charter of the Town. (5) That the Town issue Water System Improvement Temporary Notes in a principal sum not to exceed $1,500,000 pursuant to Chapter 102 of the Connecticut General Statutes and any other law thereto enabling, to finance the costs of the Project, the appropriation for such Project having been made by this resolution; that Wells Fargo Bank N.A., Middletown, Connecticut, is designated as certifying and paying agent for such notes; that Updike, Kelly & Spellacy, P.C., Hartford, Connecticut, is designated as the attorneys at law to render an opinion approving the legality of such issue; and that the Treasurer, General Manager and Chairman of the Board of Directors (or any two of them) be authorized to issue said notes of the Town in an amount not exceeding $1,500,000 and to determine the rate or rates of interest for such notes, their date or dates, their maturity or maturities, the dates of principal and interest payments on such notes, the form of such notes, the provisions for protecting and enforcing the rights and remedies

of the holders of such notes and all other terms, conditions and particular matters regarding the issuance and securing of such notes and to execute, sell and deliver the same, and provide all supporting documentation as may be necessary or desirable to accomplish such purposes and to comply with the requirements of the Internal Revenue Code of 1986, as amended, and Securities and Exchange Commission Rule 15c2-12, in accordance with the provisions of Chapter 102 of the Connecticut General Statutes and any other act of the General Assembly thereto enabling. Payment of principal of and interest on the notes shall be secured by the full faith and credit of the Town and may be further secured by revenues to be derived from waterworks system use charges, revenues to be derived from waterworks system connection charges, revenues to be derived from waterworks system benefit assessments, and any other revenues collected by the Town’s water department. (6) That the Town reasonably expects to incur expenditures (the “Expenditures”) in connection with the Project for which a general functional description is provided in paragraph 1 above. The Town reasonably expects to reimburse itself for the cost of the Expenditures with the proceeds of notes of the Town described above. The maximum principal amount of such debt is not expected to exceed $1,500,000. This declaration of official intent is a declaration of official intent made pursuant to Treasury Regulation Section 1.150-2.


RESOLVED, (1) There is hereby authorized the following sewerage system improvements to be financed by Sewer System Improvement Temporary Notes of the Town of Manchester (the “Town”) authorized under Chapter 103 of the Connecticut General Statutes or any other law thereto enabling, including, but not limited to, the costs of certain biosolids reduction system improvements, including the costs of engineering, design and other services related to the implementation of a new biosolids reduction system at the Hockanum River Water Pollution Control Facility, and all alterations, repairs and improvements in connection therewith including, but not limited to, construction, site work, plan preparation, design work, engineering, architectural, electrical, inspection, administration and temporary and permanent financing costs and all other costs related thereto (the “Project”). (2) That to meet said expenses in connection with said water system improvements, there be and hereby is appropriated and added to the Budget for the fiscal year 2008/2009 as an item of capital expense, the following sum, namely:

PurposeAmount of


2008/2009 Budget Biosolids reduction system improvements $331,000 Capital Budget (3) That because the foregoing appropriation and addition to the Budget will increase the total of the expenditure side of the Budget for said fiscal year, it is hereby determined that the foregoing appropriation be financed by Sewer System Improvement Temporary Notes of the Town, in an amount not to exceed $331,000, which notes hereby are authorized by the Board of Directors under and pursuant to Chapter 103 of the Connecticut General Statutes and any applicable public or special act of the Connecticut General Assembly. (4) That the foregoing addition to said annual Budget is hereby deemed necessary and in the best interests of the Town pursuant to Section 5-8 of the Charter of the Town. (5) That the Town issue Sewer System Improvement Temporary Notes in a principal sum not to exceed $331,000 pursuant to Chapter 103 of the Connecticut General Statutes and any other law thereto enabling, to finance the costs of the Project, the appropriation for such Project having been made by this resolution; that Wells Fargo Bank N.A., Middletown, Connecticut, is designated as certifying and paying agent for such notes; that Updike, Kelly & Spellacy, P.C., Hartford, Connecticut, is designated as the attorneys at law to render an opinion approving the legality of such issue; and that the Treasurer, General Manager and Chairman of the Board of Directors (or any two of them) be authorized to issue said notes of the Town in an amount not exceeding $331,000 and to determine the rate or rates of interest for such notes, their date or dates, their maturity or maturities, the dates of principal and interest payments on such notes, the form of such notes, the provisions for protecting and enforcing the rights and remedies of the holders of

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such notes and all other terms, conditions and particular matters regarding the issuance and securing of such notes and to execute, sell and deliver the same, and provide all supporting documentation as may be necessary or desirable to accomplish such purposes and to comply with the requirements of the Internal Revenue Code of 1986, as amended, and Securities and Exchange Commission Rule 15c2-12, in accordance with the provisions of Chapter 103 of the Connecticut General Statutes and any other act of the General Assembly thereto enabling. Payment of principal of and interest on the notes shall be secured by the full faith and credit of the Town and may be further secured by revenues to be derived from sewerage system use charges, revenues to be derived from sewerage system connection charges, revenues to be derived from sewerage system benefit assessments, and any other revenues collected by the Town’s water pollution control authority. (6) That the Town reasonably expects to incur expenditures (the “Expenditures”) in connection with the Project for which a general functional description is provided in paragraph 1 above. The Town reasonably expects to reimburse itself for the cost of the Expenditures with the proceeds of notes of the Town described above. The maximum principal amount of such debt is not expected to exceed $331,000. This declaration of official intent is a declaration of official intent made pursuant to Treasury Regulation Section 1.150-2.

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RESOLVED, (1) There is hereby authorized the following sewerage system improvements to be financed by Sewer System Improvement Temporary Notes of the Town of Manchester (the “Town”) authorized under Chapter 103 of the Connecticut General Statutes or any other law thereto enabling, including, but not limited to, the costs of certain denitrification project improvements to the Town’s waste water treatment plant, and all alterations, repairs and improvements in connection therewith including, but not limited to, construction, site work, plan preparation, design work, engineering, architectural, electrical, inspection, administration and temporary and permanent financing costs and all other costs related thereto (the “Project”). (2) That to meet said expenses in connection with said water system improvements, there be and hereby is appropriated and added to the Budget for the fiscal year 2008/2009 as an item of capital expense, the following sum, namely:

PurposeAmount of


2008/2009 Budget Denitrification project improvements $500,000 Capital Budget (3) That because the foregoing appropriation and addition to the Budget will increase the total of the expenditure side of the Budget for said fiscal year, it is hereby determined that the foregoing appropriation be financed by Sewer System Improvement Temporary Notes of the Town, in an amount not to exceed $500,000, which notes hereby are authorized by the Board of Directors under and pursuant to Chapter 103 of the Connecticut General Statutes and any applicable public or special act of the Connecticut General Assembly. (4) That the foregoing addition to said annual Budget is hereby deemed necessary and in the best interests of the Town pursuant to Section 5-8 of the Charter of the Town. (5) That the Town issue Sewer System Improvement Temporary Notes in a principal sum not to exceed $500,000 pursuant to Chapter 103 of the Connecticut General Statutes and any other law thereto enabling, to finance the costs of the Project, the appropriation for such Project having been made by this resolution; that Wells Fargo Bank N.A., Middletown, Connecticut, is designated as certifying and paying agent for such notes; that Updike, Kelly & Spellacy, P.C., Hartford, Connecticut, is designated as the attorneys at law to render an opinion approving the legality of such issue; and that the Treasurer, General Manager and Chairman of the Board of Directors (or any two of them) be authorized to issue said notes of the Town in an amount not exceeding $500,000 and to determine the rate or rates of interest for such notes, their date or dates, their maturity or maturities, the dates of principal and interest payments on such notes, the form of such notes, the provisions for protecting and enforcing the rights and remedies of the holders of such notes and all other terms, conditions and particular matters regarding the issuance and securing of such notes and to execute, sell and deliver the same, and provide all supporting

documentation as may be necessary or desirable to accomplish such purposes and to comply with the requirements of the Internal Revenue Code of 1986, as amended, and Securities and Exchange Commission Rule 15c2-12, in accordance with the provisions of Chapter 103 of the Connecticut General Statutes and any other act of the General Assembly thereto enabling. Payment of principal of and interest on the notes shall be secured by the full faith and credit of the Town and may be further secured by revenues to be derived from sewerage system use charges, revenues to be derived from sewerage system connection charges, revenues to be derived from sewerage system benefit assessments, and any other revenues collected by the Town’s water pollution control authority. (6) That the Town reasonably expects to incur expenditures (the “Expenditures”) in connection with the Project for which a general functional description is provided in paragraph 1 above. The Town reasonably expects to reimburse itself for the cost of the Expenditures with the proceeds of notes of the Town described above. The maximum principal amount of such debt is not expected to exceed $500,000. This declaration of official intent is a declaration of official intent made pursuant to Treasury Regulation Section 1.150-2.


RESOLVED, (1) There is hereby authorized the following sewerage system improvements to be financed by Sewer System Improvement Temporary Notes of the Town of Manchester (the “Town”) authorized under Chapter 103 of the Connecticut General Statutes or any other law thereto enabling, including, but not limited to, the costs of certain sanitary sewer system improvements including (i) the costs to implement collection system pipe replacement and lining based on the results of the Sewer System Evaluation Study conducted by the Town, (ii) the costs associated with the Devon Drive Project, including the second phase of the Ridgewood Drive Pump Station Elimination Project and (iii) the costs of the replacement and relocation of sewer lines necessitated by the Broad Street Streetscape Project, and all alterations, repairs and improvements in connection therewith including, but not limited to, construction, site work, plan preparation, design work, engineering, architectural, electrical, inspection, administration and temporary and permanent financing costs and all other costs related thereto (the “Project”). (2) That to meet said expenses in connection with said water system improvements, there be and hereby is appropriated and added to the Budget for the fiscal year 2008/2009 as an item of capital expense, the following sum, namely:

PurposeAmount of


2008/2009 Budget Sanitary sewer system improvements $1,900,000 Capital Budget (3) That because the foregoing appropriation and addition to the Budget will increase the total of the expenditure side of the Budget for said fiscal year, it is hereby determined that the foregoing appropriation be financed by Sewer System Improvement Temporary Notes of the Town, in an amount not to exceed $1,900,000, which notes hereby are authorized by the Board of Directors under and pursuant to Chapter 103 of the Connecticut General Statutes and any applicable public or special act of the Connecticut General Assembly. (4) That the foregoing addition to said annual Budget is hereby deemed necessary and in the best interests of the Town pursuant to Section 5-8 of the Charter of the Town. (5) That the Town issue Sewer System Improvement Temporary Notes in a principal sum not to exceed $1,900,000 pursuant to Chapter 103 of the Connecticut General Statutes and any other law thereto enabling, to finance the costs of the Project, the appropriation for such Project having been made by this resolution; that Wells Fargo Bank N.A., Middletown, Connecticut, is designated as certifying and paying agent for such notes; that Updike, Kelly & Spellacy, P.C., Hartford, Connecticut, is designated as the attorneys at law to render an opinion approving the legality of such issue; and that the Treasurer, General Manager and Chairman of the Board of Directors (or any two of them) be authorized to issue said notes of the Town in an amount not exceeding $1,900,000 and to determine the rate or rates of interest for such notes, their

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date or dates, their maturity or maturities, the dates of principal and interest payments on such notes, the form of such notes, the provisions for protecting and enforcing the rights and remedies of the holders of such notes and all other terms, conditions and particular matters regarding the issuance and securing of such notes and to execute, sell and deliver the same, and provide all supporting documentation as may be necessary or desirable to accomplish such purposes and to comply with the requirements of the Internal Revenue Code of 1986, as amended, and Securities and Exchange Commission Rule 15c2-12, in accordance with the provisions of Chapter 103 of the Connecticut General Statutes and any other act of the General Assembly thereto enabling. Payment of principal of and interest on the notes shall be secured by the full faith and credit of the Town and may be further secured by revenues to be derived from sewerage system use charges, revenues to be derived from sewerage system connection charges, revenues to be derived from sewerage system benefit assessments, and any other revenues collected by the Town’s water pollution control authority. (6) That the Town reasonably expects to incur expenditures (the “Expenditures”) in connection with the Project for which a general functional description is provided in paragraph 1 above. The Town reasonably expects to reimburse itself for the cost of the Expenditures with the proceeds of notes of the Town described above. The maximum principal amount of such debt is not expected to exceed $1,900,000. This declaration of official intent is a declaration of official intent made pursuant to Treasury Regulation Section 1.150-2.

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TOWN OF MANCHESTER, CONNECTICUT TOWN ATTORNEY’S OFFICE TO: Members, Board of Directors via Scott Shanley, General Manager FROM: Property Maintenance Enforcement Committee DATE: June 26, 2008 RE: Enforcement Action Plan for Problem Properties – Update Item 5.A.2 July Agenda You received a report dated May 8, 2008 which advised you of the enforcement action plan for each of the 20 properties on the inventory of problem properties being managed by the Property Maintenance Enforcement Committee. The Committee has met on two occasions since the May 8, 2008 report and the following constitutes an updated status of the enforcement action plan for each property:

1. 362 Adams Street (fire damaged, single family dwelling) – The property owner did not secure a demolition permit by the deadline of May 31, 2008. The Building Department initiated a Property Maintenance Code case, case number 08000527, which calls for an inspection on July 7, 2008. It is expected this inspection will form the basis for the Chief Building Official to issue an order of demolition to abate a public nuisance under the Town’s nuisance ordinance. The Town Attorney’s office is conducting the title examination required under the nuisance ordinance to notify all parties having a legal interest in the property. The order requiring the owner to demolish the buildings voluntarily will be issued in July. The owner will have 30 days to commence the demolition process. In the event the owner does not do so, the Town may then demolish the buildings, notify the owner of the expenses of demolition and lien the property if the Town’s expenses are unpaid within 30 days.

2. 303 Broad Street (former Speedy Muffler) – This property consists of three buildings owned by an estate under the jurisdiction of the Manchester Probate Court. The attorney for the estate confirmed that the property is being actively marketed for sale and that negotiations are taking place with a prospective buyer. A third counter-offer has been approved by the Probate Judge and a contract for the sale is anticipated during the month of July. The prospective buyer has indicated that the plans call for the demolition of all three buildings and the construction of one new free-standing building. The attorney has been advised that if a contract is not executed during the month of July, code compliance will be sought by the Town.

3. 331 Broad Street (former Barrett’s Plumbing) – No change in the status.

Building is secure with no current violations and is being actively marketed for sale. No enforcement action required at this time.

4. 334-340 Broad Street (south side of the Parkade) – No change in the status.

The owners continue to be responsive to requests from the Town as property maintenance issues arise. Although the owners continue to actively market the property for sale, there are currently no prospects. The Committee will continue to monitor the property for Property Maintenance Code violations and require compliance as those violations occur.

5. 444 Center Street (Willie’s Restaurant) – The owner did not respond by the

May 21, 2008 deadline to the Town Attorney’s office to confirm that financing was in place for the renovation project. Therefore, the Building Department opened a Property Maintenance Code case, case number 08000518, to pursue the correction of any current violations. The property was being inspected on June 26, 2008, the date of this report, to determine the extent of any current violations. Compliance will be pursued for any violations found as a result of this inspection.

6. 28 Grandview Street (former Aerex Manufacturing) – No change in the status.

The building is vacant but is well maintained and there are no violations. The owners continue to actively market the property for sale.

7. 16 Harrison Street, 50 Harrison Street and 208 East Center Street (former

Tyco properties) – No change in the status. Tyco’s attorneys have contacted Town staff to indicate they will be sending the Town an Environmental Land Use Restriction within a month for filing on the land records. We need to sign this ELUR since it impacts on our easement on this property. This must be completed prior to the properties being placed on the market for sale. Once recorded on the land records, properties are to be marketed for sale.

8. 640 Hilliard Street (industrial building) – The violations in this building are

related to fire code issues. This property is under the jurisdiction of the Eighth Utilities District. The Fire Marshal for the Eighth Utilities District has issued an order requiring the remediation of the fire code violations. The property has recently been sold and the new owners have been given the order. The new owners have requested an extension of time to remedy the violations. The Committee will monitor the compliance schedule to be established by the Eighth Utilities District Fire Marshal.

9. 822 Main Street (China Garden restaurant) – The owners of this property have

indicated a desire to sell the property at a substantial discount, since they live in Chicago and managing the property has become problematic. There are two individuals currently negotiating an agreement to purchase the property.

2

If successful, they would rehabilitate the building and restore it to a commercial use.

10. 75-77 Middle Turnpike East (fire damaged two family dwelling) – The owners of the property appeared in court on May 27, 2008 to produce the necessary documentation to authorize the insurance company to issue checks to commence repairs. The contractor, Connecticut Restoration Specialists, LLC, applied for a building permit on June 25, 2008. Based upon the building permit application, the estimated cost of repairs is $215,000.

11. 485 North Main Street (unoccupied store) – Building remains unoccupied, but

secured. Trash has begun to accumulate and a Property Maintenance Code case, case number 08000526, was commenced on June 5, 2008. Property owner refused the certified letter from the Building Department, so letter was given to a state marshal on June 20, 2008 to effectuate service.

12. 190 Pine Street (the Dye House) – No change in the status. Financing

application at CHFA (Connecticut Housing Finance Authority) to rehabilitate the building and convert it to rental house units is still pending. There are no current violations.

13. 637 South Main Street (vacant four family dwelling) – The Director of Health

has contacted the owner’s representative to determine the status of the lead abatement plan which the owners developed in response to the order issued on June 6, 2006. That abatement plan included removing all tenants, which was done, and then demolition of the building. Demolition of the building has not taken place. Owner has indicated a lack of funds to complete the demolition. Ownership is a family partnership that has a partition action pending in Rockville Superior Court to force a sale of other partnership real estate holdings to generate cash. Committee will continue to monitor the status of the partition action and ultimately compliance with the lead abatement action.

14. 22 Spencer Street (former Jiffy Lube) – Building remains vacant but secure.

A complaint of tall grass was recently received by the Building Department and the owner has been contacted. Owner has previously been extremely responsive to requests to clean up graffiti.

15. 205 Spencer Street (former K-Mart) – No change in the status. There are no

current violations. There was recently a complaint that the building was unsecured. The owner was contacted and the building was made secure on the same day. Property is being actively marketed for sale or lease.

16. 252 Spencer Street (former Shell gas station) – The Property Maintenance

Code case is pending in court. The next court date is July 8, 2008. On June 9, 2008 the owner of the property applied for and received building permits for electrical and plumbing work, although the actual work has not yet

3

commenced. Building Department will continue to seek compliance through the Property Maintenance Code case. The owner intends to apply to the ZBA in July for approval to convert the repair bays to a convenience store.

17. 260 Tolland Turnpike (former Recycled Fibers) – Building Department has

initiated a Property Maintenance Code case, case number 0800528, to secure all of the buildings. Property owners received the notice of violations on June 17, 2008 and an inspection is scheduled for July 7, 2008. If voluntary compliance is not achieved, case will be pursued in court.

18. 395 Tolland Turnpike (vacant gas station) – Chief Building Official has contacted the owner’s local representative who indicated that the owner has no present plans to do anything with the building as far as selling or renting it. Owner will cut the weeds on the property. The building is secured and other than the weeds, there are no other violations.

19. 90-92 Walnut Street (fire damaged two family dwelling) – Chief Building

Official has contacted the property owner who indicated that he is still negotiating the financial settlement with the insurance company. Once the owner knows the amount of his financial settlement, he will determine how he will renovate the property. The Committee will continue to monitor this property.

20. 630 Center Street (commercial building damaged by fire) – The previous

Property Maintenance Code case, case number 07000406, which was initiated in 2007, was forwarded to court for prosecution on June 18, 2008 due to owner’s failure to comply.

R:\srooney\O'Neil\Property Maintenance\BOD.SS.Problem Properties3.memo.doc

4

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS

JUNE 3, 2008 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

FIRST MEETING OF THE MONTH

PRESENT: Mayor Spadaccini, Secretary Pelletier, Directors Beckman, Zingler, and O’Neill ALSO: General Manager Shanley and Town Attorney Naab ABSENT: Deputy Mayor Peak and Director Tweedie EXECUTIVE SESSION – 6:30 P.M. The Board went into Executive Session at 6:30 p.m. and returned at 7:00 p.m. Present for the discussion of collective bargaining negotiations were Mayor Spadaccini, Secretary Pelletier, Directors Beckman and Zingler, General Manager Shanley, Town Attorney Naab, Fire Chief Bycholski, Director of Administrative Services Moore, and Attorney Saranne Murray. Present for the matter of workers compensation were Mayor Spadaccini, Secretary Pelletier, Directors Beckman and Zingler, General Manager Shanley, Town Attorney Naab, Director of Administrative Services Moore and Attorney Brian Prindle. No votes were taken. 1. MEETING CALLED TO ORDER. The meeting was called to order at 7:10 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Spadaccini. #248-08 A. TABLED - Acceptance of resignation of David M. Sheridan (D) from the Board of

Directors (effective May 22, 2008) with a term expiring November 2009. #249-08 B. TABLED - Acceptance of resignation of John D. Topping (D) from the Board of Directors (effective May 22, 2008) with a term expiring November 2009. #250-08 C. TABLED - Appointment of a member (D) to the Board of Directors with a term expiring November 2009 to replace David M. Sheridan. #251-08 D. TABLED - Appointment of a member (D) to the Board of Directors with a term expiring November 2009 to replace John D. Topping. #252-08 E. TABLED - Administration of Oath of Office to Newly Appointed Board Members. Zingler/O’Neill Five Voted in Favor 4. ADOPTED - CONSENT CALENDAR (with the removal of item 3.H and the addition of item 16.I). 3A. Appropriation to Special Projects as follows: #253-08 1. Manchester Public Library – Whiton Branch ....................................................$335 for purchase of books to be financed by donations in memory of Richard F. Thorpe which are gratefully acknowledged and accepted. #254-08 2. Children’s Garden at Northwest Park ..................................................................$55

for the Children’s Butterfly Garden to be financed by donations in memory of Lucile Monaghan which are gratefully acknowledged and accepted.

Board of Directors June 3, 2008 Actions Page 2 of 3 #255-08 3. Department of Health Bioterrorism Grant (8/31/07-8/9/08) ........................$15,485 for local public health agency pandemic influenza preparedness to be financed by funds carried forward from a grant from the State of Connecticut, Department of Public Health. #256-08 4. Memorial Tree Program..................................................................................$1,169 to be financed by donations received in honor of Wayne Mantz, Evelyn Kudlow, Emily DeCampos, Patricia Barlow, Dominic Fratus, Lillian Hunter, Dr. Angelee Carta, Janet Cipriani, Woodrow Wilson, Lucile Monaghan, Helen Keeney, Elizabeth & Neil Ellis, Irene Bastarche, Randy Smith and Stella Kittel which are gratefully acknowledged and accepted. #257-08 5. Hockanum River Linear Park Special Grant Account.......................................$200 to be financed by revenue from the sale of t-shirts and sweatshirts. #258-08 6. a. Transfer in General Fund $50,000 from Contingency to Interfund Transfers - Secure Our Schools/COPS and subsequent transfer to fund the Town’s 50% share of the Federal grant for security upgrades at Manchester schools. #259-08 b. Security Improvement – Manchester Schools ........................................$50,000

for security improvements at Manchester Schools to be financed by a Secure Our Schools/Community Oriented Policing Grant.

#260-08 3B. Appropriation to Public Works Reimbursed Overtime Fund (FY 08-09) ..........$25,000 to be financed by fees received from outside contractors and private developers for inspections and maintenance services performed by Public Works staff outside normal business hours.

#261-08 3C. Appropriation to FY 2008-2009 Community Use of Schools Fund...................$75,000 to be financed by rental fees from the rental of school facilities. #262-08 3D. Appropriation to FY 2008-2009 Police Special Services Fund........................$875,000 to be financed by fees received from outside contractors using officers for private duty. #263-08 3E. Appropriations to FY 2008-2009 Recreation Special Activities Fund, consistent with the adopted budget, - Leisure Programs ..................................$310,000 to be financed by program fees of $270,000, the Recreation Special Activities Fund Balance of $10,000 and $30,000 from the FY 2008-2009 General Fund budget for a total of $310,000. 16B. Establish a building committee, authorize preparation of schematic drawings and outline specifications and authorize the Superintendent to file an application for School Construction Grant for the following projects: #264-08 1. Buckley Elementary School Underground Oil Storage Tank Replacement. #265-08 2. Bowers Elementary School Underground Oil Storage Tank Replacement. #266-08 3. Keeney Elementary School Underground Oil Storage Tank Replacement. #267-08 16C. Approval of full and final workers’ compensation settlement for Edward Tighe,

Deceased and Amy Tighe, Dependent. #268-08 16D. Acceptance of public improvements and street known as Round Hill Road in Bramblebush Farms Subdivision, Section V, Phase II. #269-08 16F. Allocation of $670,000 of LoCIP funds to the following capital projects, consistent with adopted budget: Design Dry Brook Culvert Replacement $200,000 Devon Dr. Neighborhood Sidewalks and Drainage $300,000 Facilities-Townwide Masonry Restoration $35,000 Facilities-Townwide Window Repairs and Replacements $50,000

Board of Directors June 3, 2008 Actions Page 3 of 3 Facilities-Townwide Flooring Replacement $25,000 Facilities-Historic Society Sill Plate Replacement $20,000 Facilities-IOH Pool General Repairs $15,000 Facilities-Town Hall Window Lead Abatement/Painting $25,000 #270-08 16H. Acceptance of resignation of Donna Schaffer from the Arts Commission, with a term expiring November 2009. #271-08 16I. Appointment of Christiane O’Brien to the Arts Commission, with a term expiring November 2009, to fill the vacancy left by Donna Schaffer. #272-08 16J. Acceptance of resignation of Jared Kupiec (D) from the Human Relations Commission, with a term expiring November 2008. #273-08 16L. Acceptance of resignation of Jared Kupiec (D) from the Housing Commission with a term expiring November 2009. #274-08 16N. Acceptance of resignation of Scott Clendaniel (R) from the Housing Authority with a term expiring November 2010.

#275-08 16V. Resolution affirming General Manager Scott Shanley’s authority to sign Manchester Youth and Police Partnership Grant award.

Zingler/Pelletier Five Voted in Favor 6. RECESS TO SECOND WEEK. #276-08 The meeting was recessed until the June 10, 2008 second meeting of the month. Beckman/Zingler Five Voted in Favor Recess: 9:39 p.m. gem

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS


FIRST MEETING OF THE MONTH

PRESENT: Mayor Spadaccini, Secretary Pelletier, Directors Beckman, Zingler, and O’Neill ALSO: General Manager Shanley and Town Attorney Naab ABSENT: Deputy Mayor Peak and Director Tweedie EXECUTIVE SESSION – 6:30 P.M. The Board went into Executive Session at 6:30 p.m. and returned at 7:00 p.m. Present for the discussion of collective bargaining negotiations were Mayor Spadaccini, Secretary Pelletier, Directors Beckman and Zingler, General Manager Shanley, Town Attorney Naab, Fire Chief Bycholski, Director of Administrative Services Moore, and Attorney Saranne Murray. Present for the matter of workers compensation were Mayor Spadaccini, Secretary Pelletier, Directors Beckman and Zingler, General Manager Shanley, Town Attorney Naab, Director of Administrative Services Moore and Attorney Brian Prindle. No votes were taken. 1. MEETING CALLED TO ORDER. The meeting was called to order at 7:10 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Spadaccini. A. TABLED - Acceptance of resignation of David M. Sheridan (D) from the Board of

Directors (effective May 22, 2008) with a term expiring November 2009. B. TABLED - Acceptance of resignation of John D. Topping (D) from the Board of Directors (effective May 22, 2008) with a term expiring November 2009. C. TABLED - Appointment of a member (D) to the Board of Directors with a term expiring November 2009 to replace David M. Sheridan. D. TABLED - Appointment of a member (D) to the Board of Directors with a term expiring November 2009 to replace John D. Topping. E. TABLED - Administration of Oath of Office to Newly Appointed Board Members. Director Zingler moved and Director O’Neill seconded the motion to table.

Five Voted in Favor

2. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS.

Board of Directors June 3, 2008 Minutes Page 2 of 12 Kenneth Burkamp, 811 Main Street, stated that landlord registration, as presently being carried out, is total confusion. He suggested the Board suspend the program for a month, get landlords and the Building Department together, and straighten out the program. Mr. Burkamp pointed out problems with landlords who get their mail at a post office box, the telephone number requirement, owners of condominiums, and the number of forms required. David Dumaine, 86 Tracy Drive, supports the Highland Park School Bond Referendum on June 17, 2008. The school has structural deficits, health deficits, and a mold situation. The High School renovations are complete, the sixth grade academy will be opening soon, and the Town must continue in its obligation to take care of its buildings. He urged voters to come forward on June 17 and support the referendum. Terry Werkhoven, 88 Santina Drive, noted an article in the Journal Inquirer on May 29, 2008 in which the Democratic minority endorsed an $8.5 million plan to renovate Highland Park School. Taxes are going up and the debt service is going wild. Another article in the Journal Inquirer on March 25, 2008 cites the General Manger saying that bond debt is the single biggest driver in the budget increase. Mr. Werkhoven asked what is so critical at Highland Park School that calls for such a large bond. He said that the real problem is that the Board of Education let the roof go for two years, creating the mold problem. Mr. Werkhoven stated that he is not against education; however, he is concerned about debt service. Milt Perlman, 3 Sanford Road, noted that Mr. Brooks is in attendance and asked how many times he needs to come to the meetings to get some satisfaction. Mr. Perlman referred to Mr. Werkhoven’s comments about mold and cannot believe the school administration would permit students to walk into a building with a mold problem. He stated there must be some funding available to fix the problem. He noted an article in a local newspaper that stated the sixth graders are doing better in the elementary schools. Mr. Perlman spoke about the Sister School proposal and the fact that moving students often negatively affects their grades. He suggested the Board of Directors find out what is going on with the taxpayers instead of some of the items it is working on. Bonnie Schuetz, 12 Conway Road, expressed her thanks for the Memorial Day Parade. She asked the Board of Directors to give Mr. Brooks an answer. Ms. Schuetz does not believe the Town’s senior citizens are in need of a new building. MACC is having a food shortage and people are losing their houses. Ms. Schuetz supports additional security in the schools and thinks it should have been added a long time ago. She suggested a meeting between the Board of Education and the Board of Directors and believes the Superintendent needs to answer some questions. Andrea Cherry, 11 Gerard Street, spoke in support of the Highland Park School referendum. For Manchester to remain a great place to live, the school system needs to be a priority. If people are to see Manchester as attractive, the schools have to be high quality.

Board of Directors June 3, 2008 Minutes Page 3 of 12 Julian Stoppleman, 33 Tanner Street, spoke in support of the renovation of Highland Park School and feels that the most important thing that can be done to maintain Manchester as a viable community is to maintain good schools. He asked the Board of Directors to pass a resolution publicly supporting the referendum. Mayor Spadaccini noted that the Board is not allowed to do that. Mr. Stoppleman urged people to come out and vote to pass the referendum and bring Highland Park School into the 21st century. Mike Stebe, 36 Clinton Street, commended the Board for its decision to table the vote on new Board members. He spoke in support of the June 17, 2008 referendum for the renovation of Highland Park School and the continued renovation of the rest of the schools in Town. He is willing to pay the costs of renovations because it is an investment in education. Scott Aiken, 92 Laurel Street, commended the new majority on the budget and stated that many towns in Connecticut are dealing with far worse finances than Manchester. He stated that he cannot think of a reason not to support the Highland Park School bond referendum and hopes the parents of Highland Park School students don’t forget other schools. He considers referendums an investment in the Town and would like to see the buildings taken care of going forward. Joe Brooks, 601 Bush Hill Road, stated that he has a problem with the promotion of Captain Neiswanger. He described an incident in which a Mr. Christopher Russo was arrested and in custody for 217 days before a surveillance tape proved his innocence. The surveillance tape of Mr. Brooks’ situation was not delivered to the court until five months after his arrest. Mr. Brooks reviewed several incidents that occurred around his arrest. Bill Ogden, 137 Branford Street, noted that Manchester is purchasing hybrid vehicles to save gas but at the same time is allowing 28 vehicles to be driven out of Town by employees on a daily basis. He does not understand why the Town is paying for the gas, taxes, and repair of these vehicles so they can be driven out of Town. Mr. Ogden asked Mr. Shanley to put the vehicle issue on the agenda. 3. PUBLIC HEARINGS. A. Appropriation to Special Projects as follows: 1. Manchester Public Library – Whiton Branch ....................................................$335 for purchase of books to be financed by donations in memory of Richard F. Thorpe which are gratefully acknowledged and accepted. 2. Children’s Garden at Northwest Park ..................................................................$55


3. Department of Health Bioterrorism Grant (8/31/07-8/9/08) ........................$15,485 for local public health agency pandemic influenza preparedness to be financed by funds carried forward from a grant from the State of Connecticut, Department of Public Health.

Board of Directors June 3, 2008 Minutes Page 4 of 12 4. Memorial Tree Program..................................................................................$1,169 to be financed by donations received in honor of Wayne Mantz, Evelyn Kudlow, Emily DeCampos, Patricia Barlow, Dominic Fratus, Lillian Hunter, Dr. Angelee Carta, Janet Cipriani, Woodrow Wilson, Lucile Monaghan, Helen Keeney, Elizabeth & Neil Ellis, Irene Bastarche, Randy Smith and Stella Kittel which are gratefully acknowledged and accepted. 5. Hockanum River Linear Park Special Grant Account.......................................$200 to be financed by revenue from the sale of t-shirts and sweatshirts. 6. a. Transfer in General Fund $50,000 from Contingency to Interfund Transfers - Secure Our Schools/COPS and subsequent transfer to fund the Town’s 50% share of the Federal grant for security upgrades at Manchester schools.

b. Security Improvement – Manchester Schools ........................................$50,000 for security improvements at Manchester Schools to be financed by a Secure Our Schools/Community Oriented Policing Grant.

Mayor Spadaccini opened the floor for public comment at this time. Scott Aiken, 92 Laurel Street, commented on item 6 and the recent incident at the High School. The day after the fight was the first time he wondered if his children would be safe. Looking at statistics, Manchester is a safe town. But he knows he is not the only one thinking about his children’s safety at school. Mr. Aiken supports the appropriation for school security, but does not want to see the schools turn into prisons; that is not conducive to learning. Milt Perlman, 3 Sanford Road, has spoken with Manchester High School students and they all say they feel safe. He reminded people that if you put 2,100 students into one building, chances are there will be a problem or two. Bill Ogden, 137 Branford Street, asked how much money is spent per year policing the schools. General Manager Shanley did not have specific numbers but gave Mr. Ogden an estimate. Mr. Ogden stated that he was born and raised in the Frog Hollow neighborhood and there were never a lot of police officers around. Kids that were a problem got kicked out. Mr. Ogden is sick of paying for education for students that don’t want to learn. David Dumaine, 86 Tracy Drive, would like to see the funds for security at the High School spent on people and programs rather than on equipment. He suggested temporarily separating problematic students from the general population and then allowing them to earn their way back into the general population. Mr. Dumaine is not in favor of the Bentley students returning to the High School because he is concerned they will not do well in that environment. Bonnie Schuetz, 12 Conway Road, asked what the $50,000 will provide for the schools. After Secretary Pelletier answered her question, Ms. Schuetz noted that there are problems at Waddell School too. There being no further public comment the hearing on this item was closed.

Board of Directors June 3, 2008 Minutes Page 5 of 12 Secretary Pelletier stated that the COPS grant was a bi-partisan effort between the Manchester Police Department and the Board of Directors and is to be used specifically for equipment. She suggested putting more “Stop for Pedestrian” signs in crosswalks since they seem to have a calming effect in places where they are already located. Director Zingler added that the COPS grant was received because of the fine work that Town staff does in putting together grant requests. At the 2007 NLC, this grant was pointed out to those that attended as an option and Director Zingler is happy to see the results from the efforts made at NLC. Mayor Spadaccini noted the COPS grant is one of several items on the agenda directed toward Manchester’s youth and preventing youth violence.

B. Appropriation to Public Works Reimbursed Overtime Fund (FY 08-09) ..........$25,000

to be financed by fees received from outside contractors and private developers for inspections and maintenance services performed by Public Works staff outside normal business hours.

Mayor Spadaccini opened the floor for public comment at this time. There being no public comment the hearing on this item was closed. C. Appropriation to FY 2008-2009 Community Use of Schools Fund...................$75,000 to be financed by rental fees from the rental of school facilities. Mayor Spadaccini opened the floor for public comment at this time. There being no public comment the hearing on this item was closed. D. Appropriation to FY 2008-2009 Police Special Services Fund........................$875,000 to be financed by fees received from outside contractors using officers for private duty. Mayor Spadaccini opened the floor for public comment at this time. There being no public comment the hearing on this item was closed. E. Appropriations to FY 2008-2009 Recreation Special Activities Fund, consistent with the adopted budget, - Leisure Programs ..................................$310,000 to be financed by program fees of $270,000, the Recreation Special Activities Fund Balance of $10,000 and $30,000 from the FY 2008-2009 General Fund budget for a total of $310,000. Mayor Spadaccini opened the floor for public comment at this time. There being no public comment the hearing on this item was closed.

Board of Directors June 3, 2008 Minutes Page 6 of 12 F. Approval of an ordinance for the purchase of 63 Linden Street by the Town of Manchester from Beverly B. Burton and Jean L. Bollino for the purchase price of $290,000 to be financed by the Open Space and Strategic Land Purchase Fund. (A copy of the proposed ordinance may be seen in the Town Clerk’s office during normal business hours.) General Manager Shanley explained that this building will be for the Youth Services Bureau, which is in need of more space. The purchase price is $290,000. The Planning and Zoning Commission has approved the purchase. At the request of Mayor Spadaccini, Mr. Shanley explained that $125,000 will be taken from the Open Space Strategic Land Purchase Fund and $125,000 will come from the CDBG fund. Mayor Spadaccini opened the floor for public comment at this time. Milt Perlman, 3 Sanford Road, asked what the ultimate cost will be to the Town. Mr. Shanley explained that the purchase price will be $290,000 and he estimates approximately $250,000 worth of renovations will be needed over time. Mr. Perlman asked exactly where this property is located and Mr. Shanley described its location for him. David Dumaine, 86 Tracy Drive, stated that he is familiar with the building on Linden Street and is concerned about the condition and shape of the building. He listed several areas of concern including asbestos, code work, accessibility, heating and air-conditioning, and parking. Bill Ogden, 137 Branford Street, asked what is being done with the current Youth Services Bureau building. Mr. Shanley stated there is no current plan in place. Mr. Ogden expressed concerns over the purchase of the Linden Street property. Scott Aiken, 92 Laurel Street, supports the purchase of the Linden Street property for the Youth Services Bureau. There have been known space issues at the current location for over five years. He thinks the new location is safer for kids to walk to. Mr. Aiken suggested using the old building as swing space. Bonnie Schuetz, 12 Conway Road, asked what age group will be utilizing the new Youth Services Bureau space. Mr. Shanley answered middle school and high school students. There being no further public comment the hearing on this item was closed. Director O’Neill thanked Mr. Diminico for approaching the owners of the Linden Street property to see whether they were willing to sell and also thanked the owners of the property for their willingness to help the Town provide space for its youth. Director Pelletier pointed out that the new location is 850 feet from the current location and is close to the park and the library. The new space is conducive to the space needs. In the future the Youth Services Bureau and Police Department will need more space due to new laws regarding youth offenders.

Board of Directors June 3, 2008 Minutes Page 7 of 12 Director Zingler requested that Board members be provided with an opportunity to tour the building before being expected to vote on this item. General Manager Shanley will arrange a tour. Mayor Spadaccini stated that the Board of Directors has been working very hard on the space issues at the Youth Services Bureau and this item shows the Board’s commitment to finding a permanent solution to problems. The youth will go from a facility with about 2,600 square feet to a facility with 8,000 square feet. He believes this purchase is a very good value. There was controversy in January over the decision made by the Board to forego a temporary solution, but that was the impetus to this permanent solution. Mr. Spadaccini thanked the YSB staff for its patience. G. 1. Approval of an amendment to the Code of Ordinances, Chapter 279, Section 279-41, to provide that permits for newsracks in public rights of way shall be issued for three years instead of one year. (A copy of the proposed amendment may be seen in the Town Clerk's office during normal business hours.) 2. Approval of the fee schedule for the newsrack ordinance. Mark Carlino, Director of Public Works, reminded the Board that although it approved a newsrack ordinance in April, it held off on the adoption of fees. After researching the policies of other communities with this type of ordinance, Town staff recommended issuing permits for a three year period. This will reduce staff time and expenses. Town Attorney Naab added his observation that the fee schedule is considerably less than originally presented. The application fee has been eliminated and fees have been reduced. Based upon analysis of this ordinance and the law, Attorney Naab’s preliminary opinion is that this ordinance will hold up in court. A number of questions have been raised and they will need to be analyzed and addressed. Mayor Spadaccini opened the floor for public comment at this time. David Dumaine, 86 Tracy Drive, does not support this ordinance. He does not think there has ever been a problem with newsracks in this Town. Newspapers encourage people to read and people need to be informed. He sees this ordinance as an impediment to freedom of speech. Paul Guggina, an attorney speaking on behalf of the Hartford Courant, the Advocate, and Jobs for You, appreciates the amended version for the more reasonable fees. He stated that newspapers have a first amendment right to distribute newspapers on the sidewalks in Manchester. He understands that Manchester has the right to protect the sidewalks, public safety, and aesthetics of the Town. He noted three general areas of the newsrack ordinance that render it unconstitutional. They are the distance restrictions, the priority given to daily newspapers, and the discretion given to the Town in the special zone. He is looking forward to working with the Town Attorney to address these issues in a cooperative manner.

Board of Directors June 3, 2008 Minutes Page 8 of 12 Scott Aiken, 92 Laurel Street, asked how many newspaper boxes are in Town and after a response from Mr. Carlino, estimated about 100 newspaper boxes. He believes the amount of money this ordinance will generate has already been spent just trying to get it passed. He appreciates the efforts the Board is making on the blight in Town, but doesn’t think newspaper boxes are an issue. He asked that in the future, the Board of Directors give more thought to the items it spends its time on. There being no further public comment the hearing on this item was closed. Mayor Spadaccini stated that he was encouraged to hear the desire for cooperation. Action on this item can be postponed if necessary. H. Approval of revisions to water and sewer rates, charges and fees. General Manager Shanley explained that during the drought last year he discovered the need to establish an emergency rate. He suggested that when 70% capacity is reached (level 2), an additional 20% surcharge be added and when 50% capacity is reached (level 3), a 30% surcharge be added. Mr. Shanley spoke about the interactive financial model that shows the need for an increase in water and sewer rates. If no changes are made to the rate schedule, in two years, the fund will fall below the 180-day working capital and in five years will be operating at a deficit. He noted that a 1% increase generates $50,000. If funds are not adjusted early we will be making larger adjustments in the future. Mayor Spadaccini opened the floor for public comment at this time. There being no public comment the hearing on this item was closed. Director O’Neill noted Mr. Shanley’s recommendation of an increase of 5% and asked if that figure takes into account the increase in costs for chemicals and utilities. General Manager Shanley answered in the affirmative. Ms. O’Neill suggested the Board receive quarterly reports comparing projected numbers with actual numbers. General Manager Shanley stated that one bottle of water retails at $1.50 and for the same $1.50 in Manchester you receive 625 gallons of water. The fees in Manchester are the lowest in greater Hartford. In response to a question from Mayor Spadaccini, General Manager Shanley explained that the water reserves did not get to 70% last year during the drought, but if it had, the emergency rate would not have automatically kicked in; it is discretionary. As a practical matter, the General Manager would speak with the Board of Directors before invoking an emergency rate. Director Pelletier asked if any thought had been given to a sliding scale and Mr. Soper answered that type of structure could be discussed.

Board of Directors June 3, 2008 Minutes Page 9 of 12 I. Appropriation to Sanitation Reserve - Problem Property Remediation Fund ........$250,000 to be funded by Sanitation Fund retained earnings. Mayor Spadaccini opened the floor for public comment at this time. David Dumaine, 86 Tracy Drive, remembers a large public outcry about eminent domain a couple years ago and does not think the Town needs to become a property owner or manager. He is against this appropriation. Julian Stoppleman, 33 Tanner Street, thinks it is important that every member of the Board get a chance to vote on this item. Maintaining property and keeping things in good shape are necessary functions, but he is not sure this is the solution. Scott Aiken, 92 Laurel Street, can see both sides to this proposal. He questioned how the Town will get its money back. He is concerned using the sanitation fund will open a huge can of worms. He thinks the remediation fund is a good idea, but needs to be funded in a different way. 4. ADOPTED - CONSENT CALENDAR (with the removal of item 3.H and the addition of item 16.I). 3A. Appropriation to Special Projects as follows: 1. Manchester Public Library – Whiton Branch ....................................................$335 for purchase of books to be financed by donations in memory of Richard F. Thorpe which are gratefully acknowledged and accepted. 2. Children’s Garden at Northwest Park ..................................................................$55


3. Department of Health Bioterrorism Grant (8/31/07-8/9/08) ........................$15,485 for local public health agency pandemic influenza preparedness to be financed by funds carried forward from a grant from the State of Connecticut, Department of Public Health. 4. Memorial Tree Program..................................................................................$1,169 to be financed by donations received in honor of Wayne Mantz, Evelyn Kudlow, Emily DeCampos, Patricia Barlow, Dominic Fratus, Lillian Hunter, Dr. Angelee Carta, Janet Cipriani, Woodrow Wilson, Lucile Monaghan, Helen Keeney, Elizabeth & Neil Ellis, Irene Bastarche, Randy Smith and Stella Kittel which are gratefully acknowledged and accepted. 5. Hockanum River Linear Park Special Grant Account.......................................$200 to be financed by revenue from the sale of t-shirts and sweatshirts. 6. a. Transfer in General Fund $50,000 from Contingency to Interfund Transfers - Secure Our Schools/COPS and subsequent transfer to fund the Town’s 50% share of the Federal grant for security upgrades at Manchester schools.

Board of Directors June 3, 2008 Minutes Page 10 of 12 b. Security Improvement – Manchester Schools ........................................$50,000

for security improvements at Manchester Schools to be financed by a Secure Our Schools/Community Oriented Policing Grant.

3B. Appropriation to Public Works Reimbursed Overtime Fund (FY 08-09) ..........$25,000 to be financed by fees received from outside contractors and private developers for inspections and maintenance services performed by Public Works staff outside normal business hours.

3C. Appropriation to FY 2008-2009 Community Use of Schools Fund...................$75,000 to be financed by rental fees from the rental of school facilities. 3D. Appropriation to FY 2008-2009 Police Special Services Fund........................$875,000 to be financed by fees received from outside contractors using officers for private duty. 3E. Appropriations to FY 2008-2009 Recreation Special Activities Fund, consistent with the adopted budget, - Leisure Programs ..................................$310,000 to be financed by program fees of $270,000, the Recreation Special Activities Fund Balance of $10,000 and $30,000 from the FY 2008-2009 General Fund budget for a total of $310,000. 16B. Establish a building committee, authorize preparation of schematic drawings and outline specifications and authorize the Superintendent to file an application for School Construction Grant for the following projects: 1. Buckley Elementary School Underground Oil Storage Tank Replacement. 2. Bowers Elementary School Underground Oil Storage Tank Replacement. 3. Keeney Elementary School Underground Oil Storage Tank Replacement. 16C. Approval of full and final workers’ compensation settlement for Edward Tighe,

Deceased and Amy Tighe, Dependent. 16D. Acceptance of public improvements and street known as Round Hill Road in Bramblebush Farms Subdivision, Section V, Phase II. 16F. Allocation of $670,000 of LoCIP funds to the following capital projects, consistent with adopted budget: Design Dry Brook Culvert Replacement $200,000 Devon Dr. Neighborhood Sidewalks and Drainage $300,000 Facilities-Townwide Masonry Restoration $35,000 Facilities-Townwide Window Repairs and Replacements $50,000 Facilities-Townwide Flooring Replacement $25,000 Facilities-Historic Society Sill Plate Replacement $20,000 Facilities-IOH Pool General Repairs $15,000 Facilities-Town Hall Window Lead Abatement/Painting $25,000 16H. Acceptance of resignation of Donna Schaffer from the Arts Commission, with a term expiring November 2009. 16I.Appointment of Christiane O’Brien to the Arts Commission, with a term expiring November 2009, to fill the vacancy left by Donna Schaffer. 16J. Acceptance of resignation of Jared Kupiec (D) from the Human Relations Commission, with a term expiring November 2008.

Board of Directors June 3, 2008 Minutes Page 11 of 12 16L. Acceptance of resignation of Jared Kupiec (D) from the Housing Commission with a term expiring November 2009. 16N. Acceptance of resignation of Scott Clendaniel (R) from the Housing Authority with a term expiring November 2010.

16V. Resolution affirming General Manager Scott Shanley’s authority to sign Manchester Youth and Police Partnership Grant award.

Director Zingler moved and Secretary Pelletier seconded the motion to adopt.

Five Voted in Favor 5. REPORTS. A. Manager’s Report. Mark Carlino, Director of Public Works, updated the Board on the progress on the Park Street Bridge project. Construction began last September with a contract lasting 300 calendar days. The contractor has already completed Phase I, with the original plan being that the bridge would be open for traffic in one direction. The contractor could accelerate construction by leaving the bridge closed. By accelerating construction, the bridge will be open for traffic and pedestrians by the beginning of school. Mr. Carlino stated that traffic has already been using alternative routes and this is a great opportunity to get the project done ahead of schedule. General Manager Shanley thanked Diane Wicks and Gary Anderson for taking the lead in planning the Foreclosure Prevention Forum. It was well attended and received. Mr. Shanley updated the Board on Landlord Registration. Approximately 1,900 mailings have been sent with the idea of capturing a large percentage of people that appear to have rental properties. It will be a time consuming process to develop an accurate database. Director Zingler asked for some feedback from the departments involved with the Landlord Registration Ordinance. He asked several questions regarding performance measurements including how Management Partners was contracted and how departments were selected for participation. Mr. Zingler asked if absentee ballots are available for the June 17, 2008 referendum and was answered in the affirmative. Mayor Spadaccini echoed the General Manager’s compliments to those who helped with the Foreclosure Prevention Forum. He was pleasantly surprised at the turnout and glad it was able to make a difference and help people.

Board of Directors June 3, 2008 Minutes Page 12 of 12 6. RECESS TO SECOND WEEK. The meeting was recessed until the June 10, 2008 second meeting of the month. Director Beckman moved and Director Zingler seconded the motion to recess.

Five Voted in Favor Recess: 9:39 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS



PRESENT: Mayor Spadaccini, Deputy Mayor Peak, Secretary Pelletier, Directors Tweedie, Beckman, Zingler, and O’Neill NEWLY APPOINTED: Directors Kissmann and Farina ALSO: General Manager Shanley and Town Attorney Naab 7. MEETING CALLED TO ORDER. The meeting was called to order at 7:05 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Spadaccini. #277-08 1A. ACCEPTED - Acceptance of resignation of David M. Sheridan (D) from the Board

of Directors (effective May 22, 2008) with a term expiring November 2009. Zingler/Tweedie Seven Voted in Favor #278-08 1B. ACCEPTED - Acceptance of resignation of John D. Topping (D) from the Board of Directors (effective May 22, 2008) with a term expiring November 2009. Zingler/Beckman Seven Voted in Favor #279-08 1C. APPOINTED - Appointment of a member (D) to the Board of Directors with a term expiring November 2009 to replace David M. Sheridan – Rudolph C. Kissmann, 60 Carpenter Road. Zingler/O’Neill Seven Voted in Favor #280-08 1D. APPOINTED - Appointment of a member (D) to the Board of Directors with a term expiring November 2009 to replace John D. Topping – Michael Farina, 27 Huntington Street. Zingler/O’Neill Five Voted in Favor

Spadaccini, Peak, Zingler, O’Neill, Kissmann Three Voted in Opposition

Pelletier, Tweedie, Beckman

Board of Directors June 10, 2008 Actions Page 2 of 5

9. ADOPTION OF MINUTES OF PREVIOUS MEETING. #281-08 A. ADOPTED - Actions, May 6, 2008 – Annual Budget Adoption Meeting #282-08 B. ADOPTED - Minutes, May 6, 2008 – Annual Budget Adoption Meeting #283-08 C. ADOPTED - Actions, May 13, 2008 – Regular Meeting #284-08 D. ADOPTED - Minutes, May 13, 2008 – Regular Meeting #285-08 E. ADOPTED - Actions, May 20, 2008 – Regular Meeting #286-08 F. ADOPTED - Minutes, May 20, 2008 – Regular Meeting #287-08 G. ADOPTED - Minutes, May 27, 2008 – Policy Briefing Meeting Pelletier/Zingler Nine Voted in Favor RECESS. #288-08 The Board of Directors took a brief recess at 9:05 p.m. and returned at 9:19 p.m.

Nine Voted in Favor 14. ACTION ON ITEMS OF PUBLIC HEARING. #289-08 3F. APPROVED - Approval of an ordinance for the purchase of 63 Linden Street by the Town of Manchester from Beverly B. Burton and Jean L. Bollino for the purchase price of $290,000 to be financed by the Open Space and Strategic Land Purchase Fund. (A copy of the proposed ordinance may be seen in the Town Clerk’s office during normal business hours.) Zingler/Peak Nine Voted in Favor #290-08 3G. 1. TABLED - Approval of an amendment to the Code of Ordinances, Chapter 279, Section 279-41, to provide that permits for newsracks in public rights of way shall be issued for three years instead of one year. (A copy of the proposed amendment may be seen in the Town Clerk's office during normal business hours.) #291-08 2. TABLED - Approval of the fee schedule for the newsrack ordinance. Pelletier/Beckman Nine Voted in Favor 3H. Approval of revisions to water and sewer rates, charges and fees. #292-08 ADOPTED – MOTION TO AMEND INCREASE IN WATER RATE FROM 3.5% TO 4.25%. Tweedie/Farina Nine Voted in Favor

Board of Directors June 10, 2008 Actions Page 3 of 5 #293-08 DEFEATED – MOTION TO AMEND INCREASE IN WATER RATE FROM 4.25% TO 5%. Kissmann/Zingler Four Voted in Favor

Zingler, O’Neill, Kissmann, Farina Five Voted in Opposition

Spadaccini, Peak, Pelletier, Tweedie, Beckman

#294-08 ADOPTED – MOTION TO ADOPT AS AMENDED.

Peak/Pelletier Nine Voted in Favor

#295-08 3I. APPROPRIATED - Appropriation to Sanitation Reserve – Problem Property Remediation Fund……………………………...........…….$250,000 to be funded by Sanitation Fund retained earnings. Peak/Beckman Five Voted in Favor

Spadaccini, Peak, Pelletier, Tweedie, Beckman Four Voted in Opposition

Zingler, O’Neill, Kissmann, Farina 15. UNFINISHED BUSINESS. #296-08 A. Appointments to Boards and Commissions which have members with terms expiring


Board/Commission Name Term ExpiringCable TV Advisory Committee T-Vacancy, Town Appointment July 2009 Zingler/Pelletier Nine Voted in Favor #297-08 B. AMENDED - Amendment of delinquent tax collection policies. Pelletier/Beckman Nine Voted in Favor 16. NEW BUSINESS. A. FY 2007/08 End of Year Transfers #298-08 1. APPROVED - Transfer in General Fund $90,000 from Contingency to Interfund Transfers – and subsequent transfer to Youth Master Plan to pay for Youth Master Plan consulting fees. #299-08 2. APPROVED - Transfer in General Fund $130,000 from Public Works to Interfund Transfers - and subsequent transfer to Streetlight Acquisition and Maintenance Capital Projects Fund for future streetlights replacements in accordance with the streetlight acquisition plan.

Board of Directors June 10, 2008 Actions Page 4 of 5 #300-08 3. APPROVED - Transfer in General fund $60,000 from General Government to Interfund Transfers – and subsequent transfer to Mary Cheney Library Expansion Feasibility Study to determine the feasibility of expanding the Mary Cheney Library in its current location. Zingler/Pelletier Nine Voted in Favor #301-08 K. TABLED - Appointment of a member to the Human Relations Commission with a term expiring November 2008 to replace Jared Kupiec. Pelletier/Beckman Nine Voted in Favor #302-08 M. TABLED - Appointment of a member to the Housing Commission with a term expiring November 2009 to replace Jared Kupiec. Zingler/Farina Nine Voted in Favor #303-08 O. APPOINTED - Appointment of a member (R) to the Housing Authority with a term expiring November 2010 to replace Scott Clendaniel – John Backer, 196 West Vernon Street. Pelletier/Peak Nine Voted in Favor #304-08 Q. ADOPTED - Adoption of Registrars salary/benefits. Zingler/Tweedie Nine Voted in Favor #305-08 ADOPTED – MOTION TO SUSPEND THE RULES TO GO BEYOND ELEVEN O’CLOCK. Zingler/Pelletier Nine Voted in Favor #306-08 S. TABLED - Adoption of Naming of Public Assets and Dedication Policy. Pelletier/O’Neill Nine Voted in Favor

#307-08 W. APPROVED - Approval of the June 2008 Suspense List as recommended by the Director of Assessment/Collection.

Zingler/Kissmann Nine Voted in Favor #308-08 X. APPROVED – Contingency Transfer – Manchester Scholarship Foundation....$5,000 Peak/Pelletier Nine Voted in Favor

Board of Directors June 10, 2008 Actions Page 5 of 5 18. ADJOURNMENT. #309-08 The meeting was adjourned until the July 1, 2008 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. Beckman/Peak Nine Voted in Favor Adjourn: 11:45 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS



PRESENT: Mayor Spadaccini, Deputy Mayor Peak, Secretary Pelletier, Directors Tweedie, Beckman, Zingler, and O’Neill NEWLY APPOINTED: Directors Kissmann and Farina ALSO: General Manager Shanley and Town Attorney Naab 7. MEETING CALLED TO ORDER. The meeting was called to order at 7:05 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Spadaccini. 1A. ACCEPTED - Acceptance of resignation of David M. Sheridan (D) from the Board

of Directors (effective May 22, 2008) with a term expiring November 2009. Director Zingler moved and Director Tweedie seconded the motion.

Seven Voted in Favor 1B. ACCEPTED - Acceptance of resignation of John D. Topping (D) from the Board of Directors (effective May 22, 2008) with a term expiring November 2009. Director Zingler moved and Director Beckman seconded the motion.

Seven Voted in Favor 1C. APPOINTED - Appointment of a member (D) to the Board of Directors with a term expiring November 2009 to replace David M. Sheridan – Rudolph C. Kissmann, 60 Carpenter Road. Director Zingler commended the Democratic Town Committee on the nomination of Mr. Kissmann. After an extensive search and interview process, the Nominating Committee unanimously endorsed Mr. Kissmann. Mr. Zingler reviewed Mr. Kissmann’s long history of service to the Town of Manchester. Deputy Mayor Peak supports the nomination of Mr. Kissmann. Secretary Pelletier supports the nomination of Mr. Kissmann and welcomes his knowledge. Director Tweedie echoed the support of Mr. Kissmann and looks forward to working with him.

Board of Directors June 10, 2008 Minutes Page 2 of 14 Mayor Spadaccini has known Mr. Kissmann for a number of years and has worked with him through community and civic organizations. Mr. Spadaccini values the advice he will be able to provide and is glad he is joining the Board of Directors. Michael Pohl, Chairman of the Democratic Town Committee and Justice of the Peace, administered the Oath of Office to Mr. Kissmann. Director Zingler moved and Director O’Neill seconded the motion.

Seven Voted in Favor 1D. APPOINTED - Appointment of a member (D) to the Board of Directors with a term expiring November 2009 to replace John D. Topping – Michael Farina, 27 Huntington Street. Director Zingler described Mr. Farina’s dedication to the Town of Manchester, as well as his work history and volunteer work. He said it is his honor and privilege to nominate Mr. Farina. Director Tweedie expressed serious concerns over Mr. Farina’s honesty and described an incident in which Mr. Farina related a conversation between Mr. Tweedie and a citizen that never occurred. Mr. Tweedie will not support the nomination of Mr. Farina. Director Beckman will not support the nomination of Mr. Farina. He stated that Mr. Farina is obviously an intelligent man but Director Beckman is concerned about his strong partisanship and unprofessional conduct. The Board of Directors needs to get past party lines and look at ideas that help people. Deputy Mayor Peak stated that after considerable thought, he will support the nomination of Mr. Farina. Manchester upholds the two-party system and it has been an unwritten practice that appointments to the Board of Directors are approved by both parties out of respect for the other party. Secretary Pelletier will not support the nomination of Mr. Farina. She did not seek election to uphold unwritten practices, rather to serve in the best interest of the community. She stated that the Board could have come together in a bipartisan manner and appointed new members. Mayor Spadaccini will vote in favor of the nomination of Mr. Farina. He has always supported giving a wide deference when it comes to nominations. This is more than a tradition; it makes good practical sense and aids in preventing animosity. Denying a party a nomination should only be reserved for extreme reasons. Mr. Spadaccini expressed his hope that new appointees would provide an opportunity for the Board to get a fresh start and work more cohesively. He welcomed the two new members to the Board.

Board of Directors June 10, 2008 Minutes Page 3 of 14 Director Zingler moved and Director O’Neill seconded the motion.

Five Voted in Favor Spadaccini, Peak, Zingler, O’Neill, Kissmann

Three Voted in Opposition Pelletier, Tweedie, Beckman

Joseph Camposeo, Town Clerk, administered the Oath of Office to Mr. Farina.

8. AWARDS AND PRESENTATIONS. A. Presentation of Chairs to David M. Sheridan and John D. Topping. Director Zingler noted that former Director Topping has been ill and because of that the Board will postpone the presentation of chairs. 9. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. ADOPTED - Actions, May 6, 2008 – Annual Budget Adoption Meeting B. ADOPTED - Minutes, May 6, 2008 – Annual Budget Adoption Meeting C. ADOPTED - Actions, May 13, 2008 – Regular Meeting D. ADOPTED - Minutes, May 13, 2008 – Regular Meeting E. ADOPTED - Actions, May 20, 2008 – Regular Meeting F. ADOPTED - Minutes, May 20, 2008 – Regular Meeting G. ADOPTED - Minutes, May 27, 2008 – Policy Briefing Meeting Secretary Pelletier moved and Director Zingler seconded the motion.

Nine Voted in Favor 10. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE


Jacob Duva, 468 Woodbridge Street, a senior at Bentley School, has heard the program will be shut down. He spoke on behalf of the students, saying that without the program at Bentley he would be a completely different person. The teachers are very dedicated and students are able to bond with the teachers, helping students become better people. Dot Brindamour, 6 Morse Road, expressed her opposition of the demolition of the Hollister Street School (Bentley School). She questioned why it should be taken down when old buildings are built much better than those built now. She urged the Board to fix Hollister Street School and the Cheney Building and use them instead of building new buildings. She congratulated the Mayor and Deputy Mayor for respecting the opposing party’s appointments. Fred Spaulding, 14, 18, 20, and 22 Myrtle Street, expressed concerns over the use of the Linden Street property to serve the youth. He feels he knows nothing about what is planned for that building and asked what will happen there.

Board of Directors June 10, 2008 Minutes Page 4 of 14 Mike Stebe, 36 Clinton Street, was glad to see the vote on appointment of new members put off last week until all members were able to be present and vote. He was hoping to hear professional comment on the appointments. All critiques came down to the active pursuance of a cause. He is proud to call Mr. Kissmann and Mr. Farina friends and welcomed the two new members. He urged the Board to work together to move the Town forward. Eileen Sweeney, 86 Hawthorne Street, distributed a copy of an editorial that appeared in the Hartford Courant, titled “A Lack of Stewardship” and some background information on Bentley School to Board members. She spoke about the wrecking ball wrecking the character of our state. She is concerned about the threat of demolition of the Cheney Carriage Barn as well as the Bentley School. These structures help tell the story of Manchester and it’s critical that we continue to use these properties. With demolition, remains are dumped in the landfill. Joe Bernard, 28 Teresa Road, asked the salary of the Deputy Chief of Police. He went to see the Chief, but was referred to Deputy Chief Montminy and did not appreciate the referral. Sandra Lok, 54 Steeplechase Drive, has a new respect for the Mayor and Deputy Mayor after hearing their comments regarding the new Board members. She addressed Directors Tweedie and Beckman and suggested they pay attention to the more experienced Board members. Ms. Lok is unsure whether the Board will be able to work together and stated that the Town needs it to. Susan Shanbaum, 99 Hartford Road, was hopeful that the talk about non-partisanship would prove fruitful. The Board of Directors is very dysfunctional and needs to change and be able to work together. She commended the two new members of the Board and stated they will be excellent additions. Terry Werkhoven, 88 Santina Drive, reviewed the closing and cost of re-opening Highland Park School during the 1980s. He reviewed the number of students and teachers at both Highland Park and Martin schools. He reviewed the literature for the Highland Park Referendum and included in the referendum are plans for additional parking, drainage, foundation drains, waterproofing of walls, additional rooms, expanded conference rooms, and a new roof. These items have nothing to do with education. He questioned who on the Board of Education did not do their job by allowing the roof to leak for two years. Mr. Werkhoven is concerned about the Town’s debt service. Milt Perlman, 3 Sanford Road, expressed his opinion that the students from Bentley School should not go back to the High School. He congratulated Mr. Farina and Mr. Kissmann. Mr. Perlman explained that the State Department of Education gives each municipality a reference group for its students. Manchester was in reference group “F” but is now in reference group “G.” This means Manchester has been reclassified as less affluent. Manchester has seen significant shifts in the last ten years and the Board of Directors needs to look at those changes. Mr. Perlman questioned whether taxpayers can sustain Town government and put more debt into the budget.

Board of Directors June 10, 2008 Minutes Page 5 of 14 Bonnie Schuetz, 3 Conway Road, expressed her enjoyment of the music at Center Park on Saturday night. She said if the Board members can work together on that project, they should be able to work together and stop fighting. Ms. Schuetz does not think YSB should use the Linden Street building. It will cost money and the economy is bad. Michael Pohl, 157 Brookfield Street, thanked the Mayor and Deputy Mayor for doing the right thing. He took a moment to thank Superintendent Ouellette, Attorney O’Neil, Mr. Camposeo, Mr. Freund, and Mr. Desmarais for sending out a comprehensive simplified report. He looks forward to the Board of Directors working together more harmoniously. Linda Hempstead, 52 Bramblebush Road, commended Board members for their honesty and stated that hiding things will create speculation. She was surprised to see that the proposed renovations at Highland Park School are far more extensive than she originally thought. She was under the impression the renovations were for safety reasons, but a 3,000 square foot media center may be excessive. She is surprised that these renovations are proposed during a time of economic downturn. Paul Bolduc, 147 Ferguson Road, invited anyone who questioned the need for improvements at Highland Park School to visit the school and he will show them why improvements are needed. He expressed his support for the referendum and stated that the cost to the average taxpayer will be $15 per year. If we do not improve our schools, we will lose residents and not be able to attract new residents. Mr. Bolduc urged the public to vote “yes” on June 17. Joe Brooks, 601 Bush Hill Road, stated that much like Mr. Kissmann, he served the Town for years. Unfortunately, his reputation is now ruined and he cannot even get a job as a court guard. He believes the Town Charter is a waste of paper. There is no penalty for violating or disregarding the Charter. Mr. Brooks wrote a letter to the Ethics Commission and has not received a response. He has been coming up to speak to the Board for a year now with no result. David Svalestad, 64 Bette Drive, congratulated the new Board members and thanked all Board members for their service. He supports a yes vote on the Highland Park Referendum and believes all teachers and children deserve better schools. He has worked with children most of his career and not every child can flourish in the same environment. He does not believe it is a good idea to reintroduce the children from Bentley into an environment where teachers do not have the time to mentor them. Manchester is now less affluent and we do not need to help that along. Bill Ogden, 137 Branford Street, believes the Highland Park School district is in need of a new building. He explained that he had asked for a report of vehicles leaving Town with employees and received a report on police cruisers. He would like to know how many cars are going out of Town and why. Mr. Ogden is frustrated by the lack of answers provided to taxpayers. General Manager Shanley explained to Mr. Ogden that he did provide the list of vehicles leaving Town with employees and the majority are police vehicles.

Board of Directors June 10, 2008 Minutes Page 6 of 14 11. COMMUNICATIONS. Deputy Mayor Peak received a communication from a citizen who is concerned that a referendum in June will result in low voter turnout. Mr. Peak encouraged citizens to come out and vote on June 17. Mayor Spadaccini received a letter of resignation from Scott Clendaniel from the Housing Authority. He received a communication regarding the Town Clerk’s office, which is the recipient of a $50,000 grant for historic preservation. Mr. Spadaccini noted the New England Fiddle Contest taking place on June 14 at the Manchester Bicentennial Bandshell and a blood drive at the Elks Lodge on July 4. 12. REPORTS. Secretary Zingler reported that the Concert in the Park was a great success and reminded the public about the upcoming celebrations. 13. PRESENTATION OF BID WAIVER REQUESTS. A. Approval of a Bid Waiver for the purchase of books and related materials for the

Manchester Public Library. General Manager Shanley explained that this is an annual request made by the library because it purchases books through a consortium. RECESS. The Board of Directors took a brief recess at 9:05 p.m. and returned at 9:19 p.m.

Nine Voted in Favor 14. ACTION ON ITEMS OF PUBLIC HEARING. 3F. APPROVED - Approval of an ordinance for the purchase of 63 Linden Street by the Town of Manchester from Beverly B. Burton and Jean L. Bollino for the purchase price of $290,000 to be financed by the Open Space and Strategic Land Purchase Fund. (A copy of the proposed ordinance may be seen in the Town Clerk’s office during normal business hours.) Director Zingler thanked the General Manager and Town staff for allowing for a tour of the facility. He believes all Board members agree renovations are needed and they could be costly. The new Facilities Manager is on top of the issues. Deputy Mayor Peak expressed his excitement in approving this acquisition. He acknowledged that the current YSB location was supposed to be temporary when they originally moved in 12 years ago. He noted the decision to turn down a proposal for a temporary trailer a few months

Board of Directors June 10, 2008 Minutes Page 7 of 14 ago and the commitment the Board made to give YSB a first class facility. Mr. Peak has been impressed with YSB’s performance measures and feels a first class facility is going to the right people. Secretary Pelletier explained that the Board looked at several options for a location for YSB. This building does have renovation needs, but the space and set up fit very nicely with the needs of YSB. Looking at other buildings, it was evident remodeling was needed to fit YSB’s needs. She is proud to offer this permanent solution and hopes renovation will be done quickly. There are plenty of opportunities to reap savings with in-house labor and donations of furniture, equipment, and computers. Director Beckman expressed his gratitude to Town staff and the Board of Directors. This was a monumental old problem that needed to be solved and he is honored to be part of the Board that brought the solution forward. Mayor Spadaccini commended the efforts made by Town staff and the Board of Directors. YSB has many unique needs and this property fits well, with triple the size, large open areas, a mini-stage area, and several office areas. YSB is different than East Side Rec in that it provides a teen center, counseling and youth groups. The majority of the participants are youth from within walking distance. Director Zingler moved and Deputy Mayor Peak seconded the motion.

Nine Voted in Favor 3G. 1. TABLED - Approval of an amendment to the Code of Ordinances, Chapter 279, Section 279-41, to provide that permits for newsracks in public rights of way shall be issued for three years instead of one year. (A copy of the proposed amendment may be seen in the Town Clerk's office during normal business hours.) 2. TABLED - Approval of the fee schedule for the newsrack ordinance. Secretary Pelletier moved and Director Beckman seconded the motion.

Nine Voted in Favor 3H. Approval of revisions to water and sewer rates, charges and fees. General Manager Shanley explained that the 3.5% increase is what is reflected in the budget. An emergency rate policy is necessary in the unlikely event water reserves go below 70%. He explained that the impact of a 1% increase to the average household is about $0.50 per quarter, or $2.00 per year, generating $50,000 in total. A rate of 3.5% is significantly understating the rate of inflation. If the Board continues with the projected rate increases, in three years the fund will fall below the 180 day reserve and two years after that will be insolvent. Mr. Shanley would like to hold a public awareness forum over the next year to help get word to the public that Manchester’s rates are the lowest in the region.

Board of Directors June 10, 2008 Minutes Page 8 of 14 Deputy Mayor Peak stated that the Republicans are recommending a 3.5% increase and the General Manager recommends a 5% increase. It is important that we build increases into the rate structure. He is aware that the Water Department is doing everything they can to improve the taste and odor of the water. The disagreement is on how much to raise fees in one year. If the only goal were to be helping the Water Department, we could raise the rates without problem. The Board of Directors must also monitor the resident’s wallets and balance ratepayer’s ability to pay with the needs of the Water Department. Director O’Neill summed this issue up as a difference in philosophy. Last year there was a lower consumption rate due to conservation and a lower hook-up rate. The General Manager’s recommendation will ensure solvency. She believes for an extra $3.00 per year per ratepayer to safeguard the Town’s water system and ensure solvency, the Board should raise the rate. Secretary Pelletier doesn’t disagree with Ms. O’Neill and the General Manager. Last year when the Board looked at the rates, she advocated reviewing them yearly. The Board has to be conscious of what the community can pay and an increase of 3.5% is the responsible thing. We have to be conservative. Director Farina pointed out that for less than the cost of a gallon of gasoline for each household, the Town can ensure that the Water Department doesn’t go into debt. General Manager Shanley further explained that the Board will need to continue to increase rates over time. The longer it puts off rate increases, the larger the increases will become, beginning in 2011. Director Farina stated that it seems fiscally irresponsible to go forward with a rate increase of 3.5% when the CPI is now between 4.1 and 4.4%. It is fiscally responsible to keep the water system working and solvent. ADOPTED – MOTION TO AMEND INCREASE IN WATER RATE FROM 3.5% TO 4.25%. Director Tweedie moved and Director Farina seconded the motion.

Nine Voted in Favor DEFEATED – MOTION TO AMEND INCREASE IN WATER RATE FROM 4.25% TO 5%. Director Kissmann moved and Director Zingler seconded the motion.

Four Voted in Favor Zingler, O’Neill, Kissmann, Farina

Five Voted in Opposition Spadaccini, Peak, Pelletier, Tweedie, Beckman

ADOPTED – MOTION TO ADOPT AS AMENDED.

Board of Directors June 10, 2008 Minutes Page 9 of 14

Deputy Mayor Peak moved and Secretary Pelletier seconded the motion.

Nine Voted in Favor

3I. APPROPRIATED - Appropriation to Sanitation Reserve – Problem Property Remediation Fund……………………………...........…….$250,000 to be funded by Sanitation Fund retained earnings. Deputy Mayor Peak moved and Director Beckman seconded the motion.

Five Voted in Favor Spadaccini, Peak, Pelletier, Tweedie, Beckman

Four Voted in Opposition Zingler, O’Neill, Kissmann, Farina

15. UNFINISHED BUSINESS. A. Appointments to Boards and Commissions which have members with terms expiring


Board/Commission Name Term ExpiringCable TV Advisory Committee T-Vacancy, Town Appointment July 2009 Director Zingler moved and Secretary Pelletier seconded the motion.

Nine Voted in Favor B. AMENDED - Amendment of delinquent tax collection policies. Alan Desmarais, Director of Finance, explained that this amendment would accomplish two things: 1) it aligns the percentage rate with those in the State Statutes; and 2) before a warrant is issued, properties would be reviewed by the Town Attorney’s office. If a warrant were not appropriate, such as if it is in Probate, then it would be pulled back. Mayor Spadaccini noted that when a taxpayer is delinquent, interest accrues at a rate of 18%. Once a warrant is placed in the hands of a Constable, he becomes entitled to 15% of the money collected. Secretary Pelletier moved and Director Beckman seconded the motion.

Nine Voted in Favor 16. NEW BUSINESS. A. FY 2007/08 End of Year Transfers 1. APPROVED - Transfer in General Fund $90,000 from Contingency to Interfund Transfers – and subsequent transfer to Youth Master Plan to pay for Youth Master Plan consulting fees. 2. APPROVED - Transfer in General Fund $130,000 from Public Works to Interfund Transfers - and subsequent transfer to Streetlight Acquisition and Maintenance Capital Projects Fund for future streetlights replacements in accordance with the streetlight acquisition plan.

Board of Directors June 10, 2008 Minutes Page 10 of 14 3. APPROVED - Transfer in General fund $60,000 from General Government to Interfund Transfers – and subsequent transfer to Mary Cheney Library Expansion Feasibility Study to determine the feasibility of expanding the Mary Cheney Library in its current location. Director Zingler moved and Secretary Pelletier seconded the motion.

Nine Voted in Favor E. Discussion of water main assessments on Tolland Turnpike. General Manager Shanley explained that this issue goes back to 1990. Assessments on properties on Tolland Turnpike were never made although a caveat was placed on each deed. This issue has recently come up and Town staff needs direction from the Board of Directors on what to do after all this time. Richard Staye, Utility Engineer, further explained that the Board of Directors authorized the project to go forward in 1990. It took the State of Connecticut thirteen years to audit the project. Without an audit, the Town was never able to assess a value. He is unsure why this was not brought back to the Board of Directors once the audit was finally received. Recently an owner of a large piece of property brought this issue to the attention of Water Department staff. There are currently no outstanding bills associated with this project. There have been hook-ups but no assessments. There is a caveat on each deed stating that the Town reserves the right to levy an assessment. Director Zingler asked for an updated list of all properties and current owners as well as who signed documents and what was agreed to. He sees two options, one to forgive the assessment or come up with an assessment agreement. Mr. Staye noted that the actual motion in the minutes was to authorize construction on North Main and Union and did not dictate assessments would be part of that. Secretary Pelletier stated that this is a $500,000 oversight and wants to know how it happened and who is responsible. She asked if the Town Attorney has read the minutes of the meeting in 1990, what the statute of limitations is, and if the Town even has the legal right to go after the assessment. This comes down to fairness and dollar amounts. Deputy Mayor Peak asked if a new process has been put into place to make sure this does not happen again. Mr. Staye explained that the Water Department is creating a database registering all caveats and the GIS system now allows the Department to tag a property. As part of any close out procedure, this issue will now be addressed. G. Discussion of cancellation of Board of Directors’ meetings scheduled for July 8 and/or August 12, 2008.

Board of Directors June 10, 2008 Minutes Page 11 of 14 Mayor Spadaccini explained that the Board has historically held only one meeting in the months of July and/or August. He thought July’s agenda was getting a little full and suggested one meeting for the month of August. After a brief discussion among Board members, it was the consensus to hold two meetings in July as scheduled and only one meeting in August. The date of the August meeting will be August 12. K. TABLED - Appointment of a member to the Human Relations Commission with a term expiring November 2008 to replace Jared Kupiec. Secretary Pelletier moved and Director Beckman seconded the motion.

Nine Voted in Favor M. TABLED - Appointment of a member to the Housing Commission with a term expiring November 2009 to replace Jared Kupiec. Director Zingler moved and Director Farina seconded the motion.

Nine Voted in Favor O. APPOINTED - Appointment of a member (R) to the Housing Authority with a term . expiring November 2010 to replace Scott Clendaniel – John Backer, 196 West Vernon Street. Secretary Pelletier moved and Deputy Mayor Peak seconded the motion.

Nine Voted in Favor P. Establishment of Youth Violence Prevention Intervention Forum. Secretary Pelletier explained the intention to hold a forum in July and said she would like to empower the General Manager to bring together professionals to accomplish this. Deputy Mayor Peak added that the forum will address the community’s concerns over the high profile youth violence and allow for discussion about what the Town staff is doing. General Manager Shanley asked if the Board is flexible about the month and suggested August in order to structure the content to align with the Youth Strategy Presentation. After a few brief comments, the consensus of the Board was to move forward with an August date. Q. ADOPTED - Adoption of Registrars salary/benefits. Director Zingler moved and Director Tweedie seconded the motion.

Nine Voted in Favor

Board of Directors June 10, 2008 Minutes Page 12 of 14 ADOPTED – MOTION TO SUSPEND THE RULES TO GO BEYOND ELEVEN O’CLOCK. Director Zingler moved and Secretary Pelletier seconded the motion.

Nine Voted in Favor R. Discussion of anti-idling policy. Secretary Zingler would like to explore an anti-idling policy and provided each Director with a packet of information. He believes the Town should be doing everything it can to save resources. General Manager Shanley is not sure he can provide a policy for the next meeting. There are a number of policies and directives as each department has different needs. Secretary Pelletier has spoken with some staff members and has been told there is a policy. She would like to see it. Deputy Mayor Peak has heard there are several different policies and believes the goal is to reduce total fuel consumption. He would like to discuss fuel consumption in the next Alternative Energy meeting. Director Zingler asked the General Manager to contact the Superintendent of Schools to obtain a copy of the Board of Education’s policy for school buses. S. TABLED - Adoption of Naming of Public Assets and Dedication Policy. Secretary Pelletier moved and Director O’Neill seconded the motion.

Nine Voted in Favor T. Discussion of cameras for Manchester Room. Director Zingler suggested holding off on this discussion until cost estimates and recommendations are obtained. U. Discussion of purchase and distribution of town branded reusable shopping bags. Director Zingler explained that the intent behind this is to increase recycling, encouraging residents to go green while at the same time marketing the Town of Manchester. His original thought was to distribute a certain number of free bags to each household, but after researching costs it would be best to distribute the bags though customer service for a nominal fee. Mr. Zingler would like to further explore this idea and thinks it is a great way to spark interest in recycling. Director Tweedie thinks Town bags are a good idea but would like to have citizens purchase them at cost, not give them out. He also spoke about composting as a way to keep the amount of

Board of Directors June 10, 2008 Minutes Page 13 of 14 trash low and would like to find another source for the composters the Town recently had for sale. Secretary Pelletier questioned the space required to store the bags and requested feedback from Customer Service. She thinks the bags should be sold rather than given out. Director Beckman would like to see more information about the cost and space requirements. He thanked Director Zingler for researching this. It is a good idea. Mayor Spadaccini stated he has no objection to making the bags available through Customer Service.

W. APPROVED - Approval of the June 2008 Suspense List as recommended by the Director of Assessment/Collection.

Director Zingler moved and Director Kissmann seconded the motion.

Nine Voted in Favor X. APPROVED – Contingency Transfer – Manchester Scholarship Foundation....$5,000 Director Zingler expressed concern about the timeliness of this item. He has no problem with the transfer, but would like a report from the Manchester Scholarship Foundation about how the money is being utilized. He thinks the Board should wait to take action until after receiving a report. Deputy Mayor Peak would like to be able to let them know this money is available to them so they can build it into their budget. Deputy Mayor Peak moved and Secretary Pelletier seconded the motion.

Nine Voted in Favor 17. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR

FUTURE AGENDA OR OF GENERAL CONCERN. Deputy Mayor Peak addressed the comments made by Mr. Brooks regarding the Police Department. After reviewing the information available, he is not convinced there is a need to conduct an inquiry. He encouraged Mr. Brooks to follow his own legal process. Mayor Spadaccini also received correspondence and reviewed the photos and concurs with Mr. Peak’s assessment of the situation. Secretary Pelletier explained to Mr. Brooks that this is a legal matter, not something within the jurisdiction of the Board of Directors.

Board of Directors June 10, 2008 Minutes Page 14 of 14 Director Tweedie volunteered to watch the tape with Mr. Brooks so he can point out anything he would like. 18. ADJOURNMENT. The meeting was adjourned until the July 1, 2008 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. Director Beckman moved and Deputy Mayor Peak seconded the motion.

Nine Voted in Favor Adjourn: 11:45 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

R:\General Manager\AGENDAS\2008\0807docs\9.E MIN-Policy 06.24.08.doc

MINUTES POLICY BRIEFING MEETING

OF THE BOARD OF DIRECTORS

Tuesday, June 24, 2008 8:00 a.m.

Manchester Room, Town Hall

41 Center Street Manchester, CT 06040

PRESENT: Mayor Spadaccini, Deputy Mayor Peak, Secretary Pelletier, Directors Farina,

Kissmann, and Zingler. NOT PRESENT: Directors Beckman, O’Neill, Tweedie ALSO: General Manager Scott Shanley, Bob Bycholski, Alan Desmarais, Julian Freund,

Dede Moore, Ed Soper, Jim Wren, Steve Lemanski (Milliman), and Kim Phillips (Journal Inquirer).

The meeting was called to order at 8:03 a.m.

1. GASB 45 Presentation – Liability assessment/planning session. The meeting was recessed at 9:02 a.m.

APPROVED: ATTEST: ______________________________________ Secretary, Manchester Board of Directors

TOWN OF MANCHESTER, CONNECTICUT GENERAL MANAGER’S OFFICE

DATE: May 28, 2008

MEMO TO: Board of Directors

FROM: Scott Shanley, General Manager SUBJECT: Agenda Item 16.S

Adoption of Naming of Public Assets and Dedication Policy Members of the Board: According to Scott Sprague, the attached document was an unofficial policy dating from August 2000 for consideration as a formal Board policy. Respectfully submitted, _________________________ General Manager Attachment

POLICY AND PROCEDURES FOR NAMING FACILITIES, LAND, ORBUILDINGS OF THE TOWN OF MANCHESTER

Background

The Town of Manchester General Manager, Board of Directors, and Parks and RecreationCommission periodically receive requests or suggestions from town residents to name municipalbuildings or facilities after individuals. The town will follow this policy.

Who has the final decision on naming the facility?

The town Board of Directors is the final decision-making authority for naming land,facilities, or buildings which are the property of the Town of Manchester.

Who can make. a request for naming a facility?

Town residents.

Town-based groups or organizations or town chapters of social or fraternal organizations.

Town elected or appointed boards or commissions.

How should requests be submitted?

Proposals for nanling town-owned buildings, land, or facilities shall be made in writing to thegeneral manager.

The written request shall include biographical information on the person to be so honored andthe rationale for the honor will be measured against the criteria for naming town buildings,land, or facilities.

The general manager shall refer requests and any supporting infonnation to the appropriatetown department, commission, or governing body with an interest in or responsibility for thefacility to be named for review and comment, Those receiving referrals from the generalmanager shall respond within 45 days of the referral.

After this comment period the general manager will place the request on the next availableagenda of the town Board of Directors. The general manager may contact the nominator todiscuss the review comments prior to placing the item on the Board's agenda:

Actions on nominations for deceased persons shall be held in abeyance for one year. Thisperiod would allow sufficient time to pass for the decision to be made away from the grieving

process.

Criteria for naming the facility

Buildings, land, or facilities may be named after individuals either living or deceased, who meetone or more of the following criteria:

Individuals who donated the land for open space or for a facility to the town.

Individuals who sold the land ata steeply discounted land value to the town.

Individuals who made profound and sustained contributions to the community, who led anexemplary life, or provided positive role models for the community.

Individuals whose contributions have a relationship to the facility to be named in their honor.

Local, state, or national heroes.

In addition to naming buildings, land, or facilities after individuals the Board would considernaming them based on the following:

Historically significant events or places.

Important geologic and natural features.

Memorialization

Buildings, land, or facilities may be memorialized by any or all of the following means:

Inscriptions on buildings or signs identifying the facility or land.

Plaques, monuments, or other media.

A display of biographical information to remind people of the reason for memorializing theperson, or naming the facility in this way, is encouraged.

August 2000R:\KA nrYO9\MARKU1aming facilities. wpd:sd

2


DATE: June 17, 2008 TO: Board of Directors FROM: Dede Moore, Director of Administrative Services SUBJECT: Approval of job description for Sanitation/Environmental Services Manager Background Over the last year and one half, Sanitation staff and management have been formulating long term plans to preserve solid waste options for the Town of Manchester. Two long-term considerations are capacity of the current Landfill and diversion of waste from the municipal solid waste stream. In the FY 2008/09 adopted budget, a new position was funded in the Sanitation Department. This position will be responsible for developing and coordinating measures to maximize recycling in the community, assisting in developing transition plans for the eventual closure of the Landfill, oversight of business operations, and generally, ensuring the environmental soundness of the Town’s solid waste programs. Discussion/Analysis This full time position will be placed in grade 915 of the Unaffiliated Salary Schedule and the individual will report to the Director of Public Works or his/her designee. Financial Impact The starting salary will be $54,298 with a maximum range of $86,679. The position is funded in the adopted budget. Recommendation It is recommended that the Board of Directors approve the position of Sanitation/Environmental Services Manager. Attachment Sanitation/Environmental Services Manager job description

DRAFT TOWN OF MANCHESTER POSITION GUIDE Title: Sanitation/Environmental Services Manager Department: Public Works Department Reports To: Director of Public Works or designee NATURE OF WORKUnder general direction, is responsible for coordinating, administrating, evaluating and supervising solid waste programs including refuse/recycling, yard waste, town dumpster collection, household hazardous waste, metal and bulky waste collection and electronics recycling. Provides education to a variety of groups on recycling and source reduction. ESSENTIAL JOB FUNCTIONS Plans, coordinates, directs, and supervises the enforcement of Landfill regulations for use, issuing permits, scale operation, and billing. Plans, supervises, and administers refuse and recycling programs including collection, storage, marketing and enforcement. Serves as liaison with various individuals and groups to provide information and education. Coordinates the development of public information materials regarding the town’s recycling, solid waste disposal, and waste reduction programs. May serve as Town staff representative to Connecticut Resources Recovery Authority (CRRA). Applies for state sponsored recycling grants. Implements and monitors projects and submits reports to sponsoring agency. Develops and coordinates community awareness and outreach programs. Works with citizens, businesses and public entities to enhance recycling and reduce waste. Prepares and conducts presentations to neighborhood, civic, business and school groups. Responds to citizen’s concerns regarding the refuse collection and recycling programs. Monitors all operations and assures compliance with federal, state, regional and local regulations, permits and applicable safety regulations. Provides information regarding recycling, composting, and household hazardous waste to the public, business community, Town officials, and civic groups. Plans and supervises programs to collect and dispose of household hazardous waste both locally and regionally. OTHER JOB FUNCTIONS May help prepare annual operating budget and monitor revenues and expenditures of enterprise fund. Maintains records and prepares reports. Performs other duties as assigned. DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the methods of recycling operations, familiarity with recycling markets and of municipal refuse and recycling techniques.

Knowledge of the methods, equipment and practices of landfill operations and composting programs. Ability to apply a variety of safe work practices, applicable rules, regulations and procedures.

Knowledge of municipal budgeting and operation of Enterprise Funds. Ability to monitor and evaluate the effectiveness of recycling program services by analyzing tonnage/revenue and other pertinent factors. Ability to read and follow complex materials and to communicate effectively both orally and in writing. Ability to make effective presentations and respond to questions from supervisors, customers, business community, and the general public. Ability to maintain effective working relationships with subordinates, Town officials and the public. PHYSICAL AND MENTAL EFFORT/ENVIRONMENT AND WORKING CONDITIONSAble to push/pull/lift objects weighing less than 20 lbs. Must be mobile and able to perform moderately difficult manipulative skills. Must be able to sit, stand, walk, bend, or stoop for prolonged periods of time. Must be able to see objects far away as in driving; see objects closely as in reading a report; and discriminate colors. Must be able to hear normal sounds with some background noise and able to communicate through human speech. Must be able to concentrate on fine detail with constant interruption. Needs to attend to task/function for more than 60 minutes at a time. Able to understand and relate to specific ideas, generally several at a time, and to understand and relate to theories behind several related concepts. Able to remember multiple tasks/assignments given to self and others over long periods of time. Ability to work professionally with co-workers, supervisors, customers, business community and the public at large. May include exposure to: hazardous waste materials such as chemicals; high and low temperatures; outdoor weather conditions including cold, hot, rain, sleet, snow, etc; and dust; loud or unpleasant noises; electro-magnetic radiation as in computer terminals. MINIMUM TRAINING AND EXPERIENCEBachelor's Degree in engineering, environmental science, business management, public administration or a related field and at least three years of progressively responsible experience in contract management, specifically in the municipal sector, including some supervisory/administrative experience. Experience in municipal solid waste collection, recycling and disposal preferred. Suitable experience may be substituted for educational attainment if deemed appropriate by the General Manager or his designee. Ability to obtain CT. Department of Environmental Protection Transfer Station Certification within six months of hire date. Must possess valid Connecticut Motor Vehicle operator's license. THE ABOVE DESCRIPTION IS ILLUSTRATIVE. IT IS INTENDED AS A GUIDE FOR PERSONNEL ACTIONS AND MUST NOT BE TAKEN AS A COMPLETE ITEMIZATION OF ALL FACETS OF ANY JOB.

Rudy C Kissmann Jr60 Carpenter RdManchester, Ct, 06042 MAY 292008

GENERAL MANAGER

May 28, 2008

.1r

p.Scott ShanleyGeneral ManagerTown of Manchester42 Center StManchester, Ct 06040

Dear Mr. Shanley:

I would like to infonn you that I am resigning from the Planning and ZoningCommission, effective 11 :00 pm, June 2, 2008.

Thank you for the opportunity to serve Manchester on the Planning and ZoningCommission. I have enjoyed my terms as well as working with the commission membersand professional staff.

~

Sincerely,~ :. J~

dhuot

Text Box


TO: Scott Shanley, General Manager

FROM: Mark Pellegrini, Director of Neighborhood Services and Economic Development DATE: June 18, 2008 RE: Appointment to CRCOG Regional Planning Commission With Mr. Kissmann’s appointment to the Board of Directors, the Town’s seat on the CRCOG Regional Planning Commission (RPC) became vacant. At its meeting of June 16, 2008 the Planning and Zoning Commission recommended that Rev. Salvatore Mancini be appointed as the regular member to the Capitol Region Council of Governments (CRCOG) Regional Planning Commission to replace Mr. Kissmann. Reverend Mancini is currently serving as the Town’s alternate member to the RPC and the PZC will recommend a new alternate member in the near future. Because Manchester's Planning and Zoning Commission is appointed by the Board of Directors, the Board is required to appoint representatives to the RPC. In the past the Board has agreed with the recommended appointments forwarded to it by the Planning and Zoning Commission. The PZC appreciates the Board's consideration and endorsement of their recommendation. MP/s R:\PLANNING\PZC\2008\JUNE 16\BOARD-NEW CRCOG APPOINTMENT-2008.DOC

Board of Directors

From: Joanne Gyure, Accountant

June 6, 2008

Early Retirement Verification

Bobbett Knapton has applied to this office for early retirement. This is to verify that thisemployee's application has been reviewed and that the employee meets all requirementsfor early retirement.

~~~- ~9/:(/


TO: Board of Directors Scott Shanley, General Manager

FROM: Mark Pellegrini, Director of Neighborhood Services and Economic Development DATE: June 26, 2008 RE: Item I – July 1, 2008 Agenda Downtown Infill Development Project – Request for Proposals The administration is seeking Board authorization to proceed with the development and issuance of requests for proposals (RFP) for the disposition and development of three municipally owned parking lots in the central business district: the Birch Street, Cottage Street and Main Street lots. The RFP’s will describe the Town’s goals and preferred development and design options for the three lots based on the recommendations in the April 2008 Site and Architectural Design Study for the Conversion of Parking Lots by Crosskey Architects, LLC, and as refined during the drafting of the RFP’s. The RFP’s will also set forth the evaluation and selection criteria to be followed by the Town when reviewing and making decision on the solicitations. The Board received a copy of the report, and it is also available on the on the Planning Department’s web site.

The goal of this effort is to seek development proposals that will lead to attractive buildings and sites and a desirable mix of retail, restaurant, commercial and residential uses on Town-owned properties. If successful, the developments will enhance the downtown and improve the business and investment climate there.

We recommend that a special advisory committee consisting of representatives of the Board of Directors, the Economic Development Commission, the Downtown Manchester Special Services District, and selected town staff, be formed to assist in the development of the RFP and the solicitation and review process.

MP/s R:\Planning\RFP\CBD Parking Lots-memo.doc


DATE: June 25, 2008

MEMO TO: Board of Directors

FROM: Scott Shanley, General Manager SUBJECT: Agenda Item 16.J

Spruce Street Youth Center

Members of the Board: Two years ago when the leadership of the United States Congress changed parties all outstanding earmarks were eliminated. This action included $200,000 for a youth center on Spruce Street. In March 2007 members of the Board went to Washington and lobbied for the reinstatement of that earmark. The earmark, having been approved, sets aside funds in the Economic Development Incentive Program (EDI) for which the Town needs to apply. The youth center planned at the Spruce Street firehouse, when last considered by the Board of Directors, is basically an after-school program for children ages 9-12 to be supplied with computer technology, hooked wirelessly through the FiberNet through Nathan Hale School (CDBG grant) and operated primarily by PAL. Depending upon funding from other sources, greater capital investment could take place and programming could be expanded. I am attaching some initial documents that were done in February 2007 with respect to the cost of some of the improvements in the facility. The former Facilities Manager indicated that for approximately $180,000 the main floor could be cleared out, bathroom facilities installed, and the space made appropriate for a gathering place for young people ages 9-12. Now that the grant application has arrived, I am seeking authorization to proceed to utilize these grant funds to accomplish the utilization of the main floor. Should other funds be made available, such as through the State, the scope could expand. Because this project has solicited much debate and discussion, it is important that staff not invest significant amounts of time and effort in the application process and design if it is not the intent of the Board of Directors to proceed. Respectfully submitted, _________________________ General Manager

Attachments

TOWN OF MANCHESTER FIRE-RESCUE-EMS

DEPARTMENT

DATE: July 3, 2008 TO: Board of Directors VIA: Scott Shanley, General Manager FROM: Robert Bycholski, Fire Chief COPIES: Alan Desmarais, Director of Finance Julian Freund, Budget and Research Officer SUBJECT: Establishment of Apparatus Replacement Fund/Fire Fund Background: Costs for fire apparatus, appropriate for delivery of services in Manchester, now average between $425,000 and $1,000,000 or more depending on functionality required. Life expectancy for fire apparatus in Manchester, serving in a front line capacity, is approximately 11 to 14 years. Fire apparatus can realistically serve in reserve capacity another 7 years for a total service life of 18 to 21 years. The department uses five front-line pieces of apparatus, supplemented by the medic vehicle and two pumpers in reserve. Based on this inventory, one piece of major apparatus is scheduled for replacement approximately every three years. Manchester has historically funded apparatus purchases through lease-purchase plans or the issuance of Fire bonds. The Fire Department is seeking consideration to establish a designated capital reserve account as an additional option for financing the acquisition of fire apparatus in the future. Discussion/Analysis: The Town has relied on the use of debt service for fire apparatus acquisition (Fire bonds and lease purchase) because the substantial cost of replacing apparatus can not be carried in the operating budget without sudden, large spikes in the Fire Fund mill rate. The creation of a capital reserve account designated for fire apparatus purchases will provide additional flexibility in financing the purchase of fire apparatus. A consistent, recurring practice of setting aside reserve funds will allow apparatus replacement to be at least partially financed with cash on hand, thereby avoiding interest costs and the cost of debt issuance. A policy for managing the designated reserve account and establishing eligible uses can be established by the Board of Directors. Financial Impact Implementing a practice of setting aside reserve funds for fire apparatus replacement will reduce interest costs and costs of issuance associated with financing acquisitions through debt service. The Board of Directors may choose from several options for setting aside reserve

funds. For example, the Board may opt to include a budgeted line item as an annual contribution to reserve (similar to the annual transfer to reserve for public works equipment). An alternative approach would be to designate a percentage of any end-of-year balance in the Fire Fund for apparatus replacement. Regular contributions to the reserve account could be supplemented by revenues generated by the sale of apparatus or other equipment that is retired from use by the department. Recommendation The recommendation is for the Board of Directors to establish a fire apparatus reserve account and further, to initially fund the account with revenues from the sale of the department’s rescue vehicle.

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::..." OO~~~~ "-O\ U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT\: Illnlll :./'",; WASHINGTON,DC 204]0-7000

'Os °" DE"'."

OFFICE OF COMMUNITY PLANNING

AND DEVELOPMENT M!,Y 2(:08

Mr. Scott ShanleyGeneral ManagerTown of Manchester41 Center StreetManchester, CT 06040

MA )1 1 3 2008

GENERAL MANAGER

Dear Mr. Shanley:

The Consolidated Appropriations Act, 2008 (pL 110-161) (the Act), signed into law byPresident Bush on December 26, 2007, provided the Department of Housing and UrbanDevelopment with Economic Development Initiative (ED!) funds for certain special projectsspecified in the Congressional Record of December 17, 2007. The following project was specifiedin the Congressional Record to receive grant funding in the listed amount:

Project Description: Town of Manchester, CT for renovation and buildout of the SpruceStreet Youth Center

$196,000Grant Amount:

Grant Number: B-08-SP-CT -0399

Please note that the Grant Amount shown above is 98% of the amount specified in theCongressional Record due to a 2% reduction mandated by the Act. All materials necessary to applyfor the grant listed above are enclosed. In order to access these grant funds, an application must becompleted and returned to the Department as explained in the Application Kit. Upon receipt ofyour completed application, the Department will review it for consistency with the intent ofCongress and notify you regarding any questions about the application.

Environmental Review ReQuirements

Under the environmental review requirements for this grant, you may not take any actionsnor commit any HUD or any non-HUD funds that would cause actions that are choice-limitingamong reasonable alternatives or would produce an adverse environmental impact before HUD hasapproved the environmental certification of compliance and the request for release of funds.Therefore, you are encouraged to commence the environmental review process for your project assoon as possible. Please review carefully the detailed information on these environmentalrequirements provided in Attachment IV of the Application Kit before proceeding with yourapplication or with any project related activities.

www.hud.gov espanol.hud.gov

2

Limitations on Plannin2. Mana2ement and Administrative EXDenses

The Act contains the following language with regard to planning, management, andadministrative costs payable with the grant funds:

"That unless explicitly provided for under this heading, ...not to exceed 20 percent of anygrant made with funds appropriated under this heading.. .shall be expended for planning andmanagement development and administration."

The 20 percent limitation is applicable to your EDI Grant and encompasses generalmanagement expenses associated with administration of the grant as well as direct project deliverycosts, including, but not limited to:

.

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~~~~~~ I:I..t

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...

Professional services necessary to implement the project (e.g., architectural, engineering,

surveying, appraisal, legal, accounting, etc.);Development and construction management fees and costs;Project financing fees, expenses, taxes, and insurance; andOn-site services during construction (e.g., security, temporary utilities, etc.)

Limitations on Eli!!ible Activities

There are several key provisions of the Act of which you should be aware. First, the Actcontains the following language with regard to the activities that are payable with FY2008 grantfunds:

". ..no unobligated funds for EDI grants may be used for any purpose except acquisition,planning, design, purchase of equipment, revitalization, redevelopment, or construction."

The Congressional Record authorizes the specific activities that may be financed with yourEDI grant. The authorizing language enacted by Congress for your grant is provided in the aboveproject description. The Department cannot approve any activities that are not specified in theauthorizing language for your individual grant, that are not eligible under one of the categories ofactivity authorized by Congress, or that are otherwise not in compliance with other provisions of theAct or the Congressional Record of December 17, 2007.

Prohibition on Expenses for Pro2ram Operations

In describing the use of EDI funds the Act states that:

"none of the [EDI] funds provided under this paragraph may be used for program

operations."

The intent of Congress expressed by this language is to limit the use of grant funds forplanning, management and administration, and to prohibit the use of grant funds for programoperations. The language is intended to ensure that EDI grant recipients use the funds solely for

3

construction or other "hard cost" activities as specified in the authorization for the use of yourgrant funds in the Congressional Record and in the above project description.

The Application Kit directions require that you prepare a simple, line item project budgetthat identifies only the use of the ED! funds. Please keep the above administrative andoperational cost limitations established by Congress in mind as you prepare the project budget.

Limitations on the Use of Funds for Projects Involvin2 Eminent Domain

The Act also provides that no funds made available under the Act may be used to supportany Federal, State, or local projects that seek to use the power of eminent domain, unlesseminent domain is employed only for a public use. For purposes of this provision, public useshall not be construed to include economic development that primarily benefits private entities.

Submission of ADDlications

In FY2008, the Department will offer EDI applicants the ability to submit their applicationelectronically through the federal government's grants.gov website. While applicants will alsoretain the option of submitting their FY2008 grant application in paper form, the Departmentstrongly encourages applicants to submit their applications electronically in FY2008.

Instructions for submitting your FY2008 EDI-SP application electronically are includedin A JT.ACHMENT 1 of this Application Kit. All questions regarding the electronic submissionof your application should be directed to the Department's Office of Departmental GrantsManagement and Oversight, at (202) 402-2206. Instructions for submitting a paper applicationare included in A JT. ACHMENT II of this Application Kit.

If you or your staff have any questions regarding the Application Kit or your grant ingeneral, please contact, Tracy Garner, Congressional Grants Division, at (202) 402-4701, or byfax at (202) 708-7543, or bye-mail at [email protected].

I look forward to assisting you in the successful implementation of your project.

Sincerely,

"G~, ~n()I~~ "Nelson R. Breg6nGeneral Deputy Assistant Secretary

Enclosure

SPRUCE ST. FIRE STATION PROJECT -PHASE 1

MANCHESTER,CTPRELIMINARY ESTIMATE OF PROBABLE COSTS2/20/2007

General RequirementsGeneral ConditionsTemporary ConditionsDemolition

10% of SubtotalAllowance

S.F.

11

2400

see below$45,000$4,800

$45,000$2.00/s.f.

$49,800Division 2

Site

AllowanceAllowance

11

$15,000$3,000

$15,000$3,000

EarthworkAsbestos Abatement

Lead Abatement/Stabilization/Encapsulate

Windows -Exterior

Interior -First FloorAllowanceAllowance

11

$18,000$19,500

$18,000$19,500

$55,500Division 3

ConcreteCast In Place ConcreteConcrete Flat Work

Allowance 1 $8,000$12,000

$8,000$12,000

$20,000Division 4

Masonry Allowance 1 $7,500 $7,500$7,500

Division 5Metals

Misc. MetalsPipe & Tube Railings

AllowanceAllowance

$1,500 $1,5000

$1,500Division 6

Carpentry

$2,500$200./I.f.$100./I.f

1830

$2,500$1,600$3,000

Rough Carpentry AllowanceInterior Architectural Woodwork (cab's) Un. Ft. (allowance)Interior Architectural Woodwork (work surf.) Un. Ft. (allowance)

$7,100

AllowanceAllowance

11

$1,500$2,500

$1,500$2,500

Division 7Thermal & Moisture Protection

Joint SealantsThrough Penetration Firestop Systems

$4,000

Ea.Ea.Ea.

884

$1,250$450

$1,250

$10,000$3,600$5,000

Division 8Doors & Windows

Doors & FramesFinished HardwareSpecialty Finished Door Hardware

$18,600Division 9

FinishesGypsum Board AssembliesCeramic Floor Tile & BaseResilient FlooringAcoustical Panel Ceilings

Painting

S.F.S.F.S.F.S.F.S.F.

$8.50/s.t 1600 s.t.$10.00/s.t 200 s.t.$3.50/s.t 2,400 s.t.$4.00/s.t. 630 s.t.$1.50/s.t 5,316 s.t.

$13,600$2,000$8,400$2,520$7,974

$34,494Division 11

Equipment$750Visual Display Boards Ea. 4 $4,500

Ea.AllowanceAllowanceAllowanceAllowance

$750$1,500$3,500$750

$3,500

41111

$4,500$1,500$3,500$750

$3,500

Tack BoardsInterior SignageExterior SignageFire Protection SpecialtiesToilet Accessories

$18,250Division 12

FurnishingsDesksfTablesChairs

Storage ShelvingFile Cabinets

AllowanceAllowanceAllowanceAllowance

44033

$250$110$400$600

$1,000$4,400$1,200$1,800

$8,400Division 15

HVAC & PlumbingHVAC Systems

Plumbing Systems

S.F.

S.F.$20.00

102,400 s.t.2,400 s.t.

$48,000$24,000

$72,000Division 16Electrical

Power & LightingTelephone & Data

SecurityHub/Routers

S.F.S.F.

AllowanceAllowance

$5.00$6.00

11

2,400 s.t.2,400 s.t.

$7,500$5,000

$12,000$14,400$7,500$5,000

Subtotals

ContingenciesEstimate Contingency

Design ContingencyConstruction Contingency

10% of Subtotal

10% of Subtotal5% of Subtotal

$33,600$33,600$16,800

111

Fees Consultant FeesG.C. General Conditions

7% of Subtotal10% of Subtotal

11

$23,523$33,600

$141,123

TOWN OF MANCHESTER

PUBLIC WORKS DEPARTMENT TO: Scott Shanley, General Manager FROM: Mark F. Carlino, Director of Public Works/Town Engineer DATE: June 10, 2008 RE: 2008 Connecticut Clean Fuel Program The Department of Transportation (Department) has approved the Town of Manchester’s request to receive funding under the 2008 Connecticut Clean Fuel program. The Department has approved the request for the following alternative fuel vehicle(s) at the following maximum incremental cost per vehicle: Two (2) Ford Escape 4WD Hybrid Electric Vehicles @ $8,440 per vehicle One (1) Honda Civic Hybrid Electric Vehicle @ $6,430 per vehicle Program participants will be reimbursed only for the vehicles(s) specified in the Agreement at the maximum amount specified per vehicle in the Agreement. If the required dealer’s invoice indicates a lesser incremental cost per vehicle, the program participant will be reimbursed that lesser amount. The Town will need to pass the attached authorizing resolution authorizing the General Manager to execute all documents necessary under the program, including authorization to enter into the formal agreement with the Connecticut Department of Transportation for the Connecticut Clean Fuel Program at such time the agreement is finalized. As stated previously, the grant provides funding to pay for the difference in cost between a normal gasoline powered passenger vehicle and an alternative fuel vehicle. Since this grant is a reimbursement program, the Town must fully fund and complete the purchase of the vehicles first, then seek reimbursement of the grant in accordance with the terms of the agreement. The Town will need to identify the funding source for the base cost of vehicles. The actual purchase can’t occur until after final execution of the Agreement with the State, which, based on recent experience, is not expected until late 2008 or early 2009. MFC:lfb c: Alan Desmarais, Finance Director

Julian Freund, Budget and Research Officer James Wren, Accounting Manager Kenneth Longo, Field Services Superintendent Gerald Dupont, Director of General Services

R:\General Manager\AGENDAS\2008\0807docs\16.L.doc

Authorizing Resolution Date: __________________________ I, Joseph V. Camposeo, the Town Clerk of the Town of Manchester do hereby certify that in accordance with the Charter of the Town of Manchester, Connecticut, as General Manager of the Town of Manchester is authorized and directed to execute and deliver any and all documents on behalf of the Town of Manchester and to do and perform all acts and things which he deems necessary or appropriate to carry out the terms of such documents, including, but not limited to, executing and delivering all agreements and documents contemplated by such documents. Furthermore, on July 1, 2008, the Board of Directors authorized General Manager, Scott Shanley to enter into an agreement with the Connecticut Department of Transportation for the Connecticut Clean Fuel Program Agreement. The undersigned further certifies that Scott Shanley now holds the office of Town Manager and that he had held that office since January 18, 2006. The undersigned has executed this certificate this _____ day of _____________, 200___. ___________________________________ Joseph V. Camposeo Town Clerk of the Town of Manchester

INCUMBENCY CERTIFICATE

The undersigned, Joseph V. Camposeo, Town Clerk, being the duly elected and incumbent Certifying Official of the Town of Manchester, Connecticut, does hereby certify that at all times since January 18, 2006, that Scott Shanley, General Manager, has been the incumbent of the Town of Manchester, Connecticut and that a true and correct specimen of his signature is set forth in the space below: ______________________________ Scott Shanley IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Town of Manchester, Connecticut on this ________ day of ___________________, 200___. ______________________________ Joseph V. Camposeo, Town Clerk


TO: Scott Shanley, General Manager FROM: Matthew R. Bordeaux, Environmental Planner DATE: June 23, 2008 RE: Hop River Linear Trail State Park – Parking Lot The Town of Manchester Conservation Commission submitted a grant application to the Connecticut Department of Environmental Protection for enhancements to the Hop River Linear Trail State Park parking area on Colonial Road through the Recreational Trails Grants Program. On April 4, 2008 the town was informed that the Federal Highways Administration had approved the $30,308.00 grant request for the project, entitled “Hop River Linear Trail State Park – Parking Lot,” to resurface the gravel parking area, make enhancements to stormwater drainage measures, and install a new sign. (See attached map) We are requesting that the Board of Directors approve the following resolution: Scott Shanley, the General Manager of The Town of Manchester, is authorized to execute and deliver in the name and on behalf of this the Town of Manchester a contract with the State of Connecticut, Department of Environmental Protection, for the project entitled “Hop River Linear Trail State Park-parking lot”. MRB Attachment cc: Tom Leone, Jr., Conservation Commission Chairman Mark Connors, Conservation Commission R:\Planning\GRANTS\Hop River Linear Trail State Park\Hop River Grant Resolution Memo.doc

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