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Agenda Regular Meeting of the Board of Directors September 18, 2019 California Association for Park & Recreation Indemnity Regular Board Meeting September 18, 2019 Page | 1 California Association for Park and Recreation Indemnity Board of Directors President, Lindsay Woods Vice President, Dean Wetter Secretary, Colin Miller Directors Ms. Lorena Cervantes Mr. Jim Friedl Mr. Larry Mazzuca Mr. Mathew Fuzie REGULAR MEETING OF THE BOARD OF DIRECTORS 10:00 a.m.- Wednesday, September 18, 2019 Arden Park Recreation and Park District Room A 1000 La Sierra Drive Sacramento, CA 95864 (916) 483-6069 In compliance with the Brown Act, this meeting is being conducted by teleconference from: 403 W. Hillcrest Drive, Thousand Oaks, CA 91360 Each teleconference location is open to the public and any member of the public has an opportunity to address the Board from a teleconference location in the same manner as if that person attended the regular meeting location. The Board will control the conduct of the meeting and determine the appropriate order and time limitations on public comments from teleconference locations. Note: Agenda posting and meeting are done in accordance with Ralph M. Brown Act Government Code 54954.2 and 54953

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  • Agenda Regular Meeting of the Board of Directors

    September 18, 2019

    California Association for Park & Recreation Indemnity Regular Board Meeting

    September 18, 2019 Page | 1

    California Association for Park and Recreation Indemnity

    Board of Directors

    President, Lindsay Woods Vice President, Dean Wetter

    Secretary, Colin Miller

    Directors

    Ms. Lorena Cervantes Mr. Jim Friedl

    Mr. Larry Mazzuca Mr. Mathew Fuzie

    REGULAR MEETING OF THE BOARD OF DIRECTORS

    10:00 a.m.- Wednesday, September 18, 2019

    Arden Park Recreation and Park District

    Room A

    1000 La Sierra Drive

    Sacramento, CA 95864

    (916) 483-6069

    In compliance with the Brown Act, this meeting is being conducted by teleconference from:

    403 W. Hillcrest Drive, Thousand Oaks, CA 91360

    Each teleconference location is open to the public and any member of the public has an opportunity

    to address the Board from a teleconference location in the same manner as if that person attended

    the regular meeting location. The Board will control the conduct of the meeting and determine the

    appropriate order and time limitations on public comments from teleconference locations.

    Note: Agenda posting and meeting are done in accordance with Ralph M. Brown Act Government Code ∮ 54954.2 and 54953

  • Agenda Regular Meeting of the Board of Directors

    September 18, 2019

    California Association for Park & Recreation Indemnity Regular Board Meeting

    September 18, 2019 Page | 2

    1. CALL TO ORDER

    2. INTRODUCTIONS

    3. PUBLIC COMMENTS This time is reserved for members of the public to address the Board relative to matters

    of the CAPRI not on the agenda. No action may be taken on non-agenda items unless authorized by law. Welcome to our Board of Directors Meeting. The Board encourages public participation. If you desire to address the Board on any CAPRI related matter or item on the Agenda, you are asked to please fill out one of the speaker forms in the back of the meeting room and turn it in to the Executive Director. When called upon, please come forward, and state your name and address before addressing the Board. Please limit your comments to 3 minutes per speaker. Please note that if you address the Board on items NOT on the Agenda, the Brown Act does not allow discussion of such items. Therefore, the Board may only do the following: refer the matter to staff, ask for additional information, request a report back, or give a very limited factual response.

    4. CLOSED SESSION CLAIMS

    Pursuant to Government Code Section 54957.1, the Board must report in open session any action taken, or lack thereof, taken in closed session.

    4.1 Worker’s Compensation – Existing Litigation Pursuant to Government Code § 54956.9(d)(1)

    Judd v. Rancho Simi Recreation & Park District Mike v. Hayward Recreation & Park District Vannucci v. Hayward Recreation & Park District Claims Settled since last Board Meeting

    4.2 Liability & Property – Existing Litigation Pursuant to Government Code § 54956.9(d)(1)

    Hendershot v. Cordova Recreation & Park District Moss v. Rancho Simi Recreation & Park District Velez v. Isla Vista Recreation & Park District Liability Report $5K Meeting Summary

    4.3 Public Employee Evaluation – Performance Review Pursuant to Government Code § 54957

    Executive Director

  • Agenda Regular Meeting of the Board of Directors

    September 18, 2019

    California Association for Park & Recreation Indemnity Regular Board Meeting

    September 18, 2019 Page | 3

    5. REPORT FROM CLOSED SESSION Pursuant to Government Code Section 54957.1, the Board must report in open session

    any action taken, or lack thereof, taken in closed session.

    6. CONSENT ITEMS The following items are expected to be routine and non-controversial and will be acted

    upon by the Board at one time without discussion, unless a Board member requests that an item be removed from the consent agenda and held for discussion.

    6.1 Approval of CAPRI Board Minutes July 24, 2019 6.2 LAIF Regular Monthly Statement – August 2019 6.3 Warrant Listings for the months April 2019- June 2019 6.4 Statement of Net Position 6.5 Statement of Revenue and Expenses Budget to Actual 6.6 Statement of Revenue, Expenses, and Change in Net Position

    7. PULLED CONSENT ITEMS

    8. DISCUSSION/ACTION ITEMS The CAPRI Board of Directors will review and discuss taking appropriate action

    or inaction with respect to the following matters: 8.1 Liability Claims Management Review

    The Board shall review and discuss the CAPRI liability claims

    management process.

    8.2 Property Claims Management Review

    The Board shall review and discuss the CAPRI property claims

    management process.

    8.3 District Visitation Criteria & Scoring System Review

    The Board shall review and discuss the District Visitation criteria and Scoring system and provide Staff input as to any changes to consider in advance of the upcoming District XVII Cycle.

    8.4 W/C Program Dividend Distribution Review

    The Board shall review and consider whether it is appropriate to distribute dividends to the membership in the Workers’ Compensation Program and direct Staff accordingly.

    8.5 Liability & Property Program Dividend Distribution Review

    The Board shall review and consider whether it is appropriate to distribute dividends to the membership in the Liability & Property Program and direct Staff accordingly.

  • Agenda Regular Meeting of the Board of Directors

    September 18, 2019

    California Association for Park & Recreation Indemnity Regular Board Meeting

    September 18, 2019 Page | 4

    8.6 Resolution No. 3-2019 - Off Duty, Out of State Peace Officer Injury

    The Board shall review and discuss whether to adopt a resolution relating to the workers’ compensation coverage for injuries sustained by peace officers while off duty, out of state as permitted by AB 1749 and California Labor Code Section 3600.2(b).

    9. SPECIAL REPORTS

    CAPRI consultants will report on the following topics: 9.1 Insurance Market Update – Alliant Insurance Services

    10. EXECUTIVE DIRECTOR/STAFF REPORTS

    The Executive Director and Staff will report on the following topics: 10.1 District Visits Update 10.2 CAPRI Office Update 10.3 ADA Compliance Assessment Program Update 10.4 Nurse Triage Program Update 10.5 MPN Program Update 10.6 Member Withdrawal Update 10.7 CAPRI Member Trainings Update 10.8 CAPRI Ratings Questionnaire Refresh Update 10.9 CAPRI Website Refresh Update 10.10 News of Note

    11. BOARD MEMBER REPORTS

    11.1. Board Member Comments

    12. FUTURE AGENDA ITEMS This section is reserved for items identified by Board members and Staff as

    matters for future Board business.

    TARGET DATE –NOVEMBER 2019/FEBRUARY 2020 12.1 2020/2021 WC Allocation Formula 12.2 New CAPRI Board Member Orientation Packet 12.3 Board Manual Review 12.4 CAPRI Bylaws Revisions 12.5 Membership Property Appraisal Plan 12.6 Results of ADA Compliance Initial Assessments

  • Agenda Regular Meeting of the Board of Directors

    September 18, 2019

    California Association for Park & Recreation Indemnity Regular Board Meeting

    September 18, 2019 Page | 5

    12.7 Approval of WC Final Payroll 12.8 2020 CAPRI BOD Meeting Calendar 12.9 2020 CAPRI BOD Officers Election 12.10 Liability, Property, & WC Loss Trends

    13. ANNOUNCEMENTS The next CAPRI Board of Directors meeting will be held November 22, 2019

    in La Quinta, CA.

    14. ADJOURNMENT Compliance with the Americans with Disabilities Act If you need special assistance to participate in this meeting, you should contact CAPRI at (916) 722-5550. Notification at least 72 hours prior will enable CAPRI to make reasonable arrangements to ensure accessibility to this meeting.

  • CAPRI Board of Directors Regular Meeting Minutes – July 24, 2019

    Page | 1

    CALIFORNIA ASSOCIATION FOR PARK AND RECREATION INDEMNITY

    BOARD OF DIRECTORS REGULAR MEETING

    CAPRI Offices

    6341 Auburn Blvd. Citrus Heights, CA 95621

    July 24, 2019

    MINUTES

    1. CALL TO ORDER:

    A regular meeting of the Board of Directors was held on July 24, 2019 at the offices of

    CAPRI, 6341 Auburn Blvd. Suite A, Citrus Heights, 95621 CA at 10:00 a.m.

    Members Present: President Woods, Vice President Wetter, Secretary Colin Miller, Director

    Mathew Fuzie and Director Jim Friedl, Director Cervantes and Director Larry Mazzuca

    CAPRI Staff: Mr. Matthew Duarte, Ms. Carlee Weston, and Mr. Kirk Andre.

    Absent: None

    Others Present: Mr. Byrne Conley (Gibbons & Conley), Mr. Doug Wozniak (Alliant Insurance),

    Mr. Chuck Torretta (George Hills), Mr. Derek Burkhalter (Bickmore), Mr. Erik Peterson (NPA),

    Ms. Dori Zumwalt (York Risk Services), and Ms. Lesley Murphy (PFM).

    2. INTRODUCTIONS:

    None.

    3. PUBLIC COMMENTS:

    None.

    4. CLOSED SESSION:

    The Board convened to Closed Session at 10:02 a.m. regarding the following matters:

    ➢ Risse v. Fulton-El Camino Recreation & Park District

    ➢ Scott v. Fair Oaks Recreation & Park District

    ➢ Shenson v. Pleasant Hill Recreation & Park District

    ➢ Cruz v. Livermore Area Recreation & Park District

    ➢ Freitas v. Durham Recreation & Park District

    ➢ Claims resolved over $5,000.00 since last Board meeting

    ➢ Two (2) potential cases with significant exposure to litigation

    Page 6 of 157

  • CAPRI Board of Directors Regular Meeting Minutes – July 24, 2019

    Page | 2

    5. REPORT FROM CLOSED SESSION:

    The Board reconvened to Open Session at 11:36 a.m. pursuant to Government Code Section

    54957.1, the Board must report in open session any action taken, or lack thereof, taken in

    closed session.

    No Reportable Action.

    6. CONSENT AGENDA:

    6.1 CAPRI Board Minutes

    ➢ June 13, 2019

    MOTION:

    Secretary Miller made a motion to approve the consent items #6.1 – Board Minutes

    as presented in the agenda packet. Director Friedl seconded the motion.

    Ayes: Woods, Wetter, Miller, Friedl, Fuzie, Cervantes, and Mazzuca.

    Nays: None

    Abstain: None

    7. PULLED CONSENT ITEMS:

    None.

    8. DISCUSSION/ACTION ITEMS:

    8.1 WC Program Review & Update

    Ms. Dori Zumwalt of York Risk Services presented on the performance of the CAPRI

    Workers’ Compensation program. Included in the presentation was an evaluation of

    current trends, a review of recent claims history, and a discussion about the

    upcoming transition to Nurse Triage services.

    8.2 MPN Participation Review

    The Board reviewed the current MPN Program participation, considered the two

    requests for exemption as well as discussed possible action to be taken regarding the

    remaining non-participating members.

    (1) MOTION:

    Director Friedl made a motion to approve the exemption from the MPN Program

    participation for Mendocino Recreation and Central Plumas Recreation. Director

    Cervantes seconded the motion.

    Page 7 of 157

  • CAPRI Board of Directors Regular Meeting Minutes – July 24, 2019

    Page | 3

    Ayes: Woods, Wetter, Miller, Friedl, and Fuzie, Cervantes, and Mazzuca.

    Nays: None

    Abstain: None

    (2) MOTION:

    Director Fuzie made a motion to direct Staff to further contact the non-participating

    member Districts informing them that in the event of non-compliance by December 31,

    2019, the Districts would be subject to a 20% increase on their 2020-2021 premiums.

    Vice President Wetter seconded this motion.

    Ayes: Woods, Wetter, Miller, Friedl, Fuzie, Cervantes, and Mazzuca.

    Nays: None

    Abstain: None

    8.3 CAPRI Workers’ Compensation Claims Management Manual Review

    The Board reviewed and discussed the proposed Workers’ Compensation Claims

    Management Manual.

    (1) MOTION:

    Director Fuzie made a motion to approve the proposed Workers’ Compensation

    Claims Management Manual for dissemination to CAPRI membership. Vice President

    Wetter seconded this motion.

    Ayes: Woods, Wetter, Miller, Friedl, Fuzie, Cervantes, and Mazzuca.

    Nays: None

    Abstain: None

    8.4 NPA Return-To-Work Services Program Review

    Erik Peterson from NPA Return-To-Work Services presented on the performance

    of the Return to Work program offered by CAPRI.

    8.5 WC Premium Allocation Formula Review

    Derek Burkhalter with Bickmore Actuarial presented options as it relates to the

    Workers’ Compensation Premium Allocation formula. Staff will continue working

    with Bickmore to develop and obtain specific proposed formulas for future Board

    review and consideration.

    8.6 Member Notice of Intent to Withdraw from WC Program

    Executive Director Duarte provided the Board an update on Auburn Area Recreation

    and Park District’s written request to withdraw from the CAPRI Workers’ Compensation

    program effective November 1, 2019.

    Page 8 of 157

  • CAPRI Board of Directors Regular Meeting Minutes – July 24, 2019

    Page | 4

    MOTION:

    Vice President Wetter made a motion to authorize the Executive Director to process

    the mid-year withdrawal and to determine the appropriate prorated amount for the

    partial remaining year of coverage. Director Fuzie seconded this motion.

    Ayes: Woods, Wetter, Miller, Friedl, Fuzie, Cervantes, and Mazzuca.

    Nays: None

    Abstain: None

    8.7 ADA Compliance Assessment Program Proposal Review

    The Board discussed and reviewed the proposed terms of the ADA Compliance

    contract with DAC, as it relates to an ADA assessment program.

    MOTION:

    Director Fuzie made a motion to authorize Executive Director Matthew Duarte to

    execute the contract with DAC. Director Mazzuca seconded this motion.

    Ayes: Woods, Wetter, Miller, Friedl, Fuzie, Cervantes, and Mazzuca.

    Nays: None

    Abstain: None

    8.8 Consideration of Contract Extension with Gilbert & Associates

    The Board discussed renewal of a contract with Gilbert & Associates for the provision

    of accounting services.

    MOTION:

    Vice President Wetter made a motion to authorize the Executive Director to execute

    the engagement letter with Gilbert and Associates accounting services for the period

    starting July 1, 2019 through June 30, 2020 and the following two fiscal years thereafter

    subject to mutual agreement and 30 day’s notice. Director Mazzuca seconded this

    motion.

    Ayes: Woods, Wetter, Miller, Friedl, Fuzie, Cervantes, and Mazzuca.

    Nays: None

    Abstain: None

    8.9 Resolution No. 2-2019 – Name Update

    The Board discussed and considered adopting a formal resolution confirming the

    change of organization name in or about late 2006.

    Page 9 of 157

  • CAPRI Board of Directors Regular Meeting Minutes – July 24, 2019 Page | 5

    MOTION:

    Vice President Wetter made a motion to adopt Resolution No. 2-2019. Director

    Cervantes seconded this motion.

    Ayes: Woods, Wetter, Miller, Friedl, Fuzie, Cervantes, and Mazzuca.

    Nays: None

    Abstain: None

    8.10 Proposed 2019-2020 Budget Review

    The Board reviewed and discussed the proposed 2019-2020 Budget for CAPRI.

    MOTION:

    Director Cervantes made a motion to adopt the proposed 2019-2020 CAPRI Budget.

    Director Fuzie seconded this motion.

    Ayes: Woods, Wetter, Miller, Friedl, Fuzie, Cervantes, and Mazzuca.

    Nays: None

    Abstain: None

    9. SPECIAL REPORTS:

    9.1 Investment Status Reports – Public Financial Management

    Ms. Lesley Murphy of PFM provided an in-depth report as to the status of CAPRI’s

    investments.

    9.2 Insurance Market Update – Alliant Insurance Services

    Mr. Doug Wozniak gave a brief updated regarding the insurance market.

    10. EXECUTIVE DIRECTOR/STAFF REPORTS:

    10.1 District Visits Update

    The Board of Directors had no additional comments or questions on this writeup.

    10.2 CAPRI Office Update

    The Board of Directors had no additional comments or questions on this writeup.

    10.3 CAPRI BOD Meeting Locations

    The Board of Directors had no additional comments or questions on this writeup.

    10.4 CAPRI FY19-20 Final Premium Allocations

    The Board of Directors had no additional comments or questions on this writeup.

    Page 10 of 157

  • CAPRI Board of Directors Regular Meeting Minutes – July 24, 2019 Page | 6

    10.5 New Member GMs Update

    The Board of Directors had no additional comments or questions on this writeup.

    10.6 New Articles of Note

    The Board of Directors had no additional comments or questions on this writeup.

    11. BOARD MEMBER REPORTS:

    11.1 Board Member Comments

    No additional comments

    12. FUTURE AGENDA ITEMS:

    The Board would like to see the addition of “District Visits” to a future agenda.

    13. ANNOUNCEMENTS:

    The next CAPRI Board of Directors meeting will be held September 18, 2019 at 10:00a.m.

    at the Arden Park Community Center at 1000 La Sierra Drive, Sacramento, CA 95864.

    14. ADJOURNMENT:

    The Board adjourned the meeting at 3:21 p.m.

    ______________________________________

    Colin Miller,

    CAPRI Board of Directors Secretary

    Page 11 of 157

  • Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001

    September 09, 2019

    LAIF HomePMIA Average MonthlyYields

    CALIFORNIA ASSOCIATION FOR PARK AND RECREATION INSURANCE ADMINISTRATOR 6341 AUBURN BOULEVARD, SUITE A CITRUS HEIGHTS, CA 95621-5203

    Account Number: 35-34-007

    August 2019 Statement

    Tran Type Definitions

    Account Summary

    Total Deposit: 0.00 Beginning Balance: 191,166.73

    Total Withdrawal: 0.00 Ending Balance: 191,166.73

    Page 12 of 157

    https://www.treasurer.ca.gov/pmia-laif/laif/index.asphttp://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asphttps://laifms.treasurer.ca.gov/Transaction%20Types%20Regular.htm

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    Page 16 of 157

  • Regular Board Meeting

    California Association for Park & Recreation Indemnity

    September 18, 2019

    Agenda Item 8.1

    DISCUSSION/ACTION ITEMS SUBJECT: Liability Claims Management Review

    BACKGROUND AND STATUS: Staff, together with Charles Torretta from George Hills Company, will provide a presentation regarding the Liability Claims Management policies and procedures and discuss current trends and performance of CAPRI’s Liability program. RECOMMENDATION: Information only. REFERENCE MATERIALS ATTACHED:

    • Liability Claims Handling Presentation • Excerpt from CAPRI Policies and Procedures: Claims Management Policy

    Page 17 of 157

  • Liab

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    Page 19 of 157

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    Page 21 of 157

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    Page 22 of 157

  • Cove

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    Page 23 of 157

  • Cove

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    Page 24 of 157

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    Page 25 of 157

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    Page 26 of 157

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    Page 27 of 157

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    Page 28 of 157

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    Page 29 of 157

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    Page 30 of 157

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