agenda regular meeting of the board of directors … · recess to second week. second meeting of...

AGENDA

REGULAR MEETING OF THE BOARD OF DIRECTORS FEBRUARY 6 & 13, 2007 – 7:00 P.M.

LINCOLN CENTER HEARING ROOM

TWO MEETING AGENDA

1. MEETING CALLED TO ORDER. 2. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH

TO BE HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS.

3. PUBLIC HEARINGS. * A. Appropriation to Special Projects as follows: 1. D.A.R.E. Program...........................................................................................$3,000

to be financed by an anonymous donation which is gratefully acknowledged and accepted.

2. Crime Prevention/Community Relations (SG014) ...........................................$760 for community based projects and/or programs to be financed by donations from Rockville Bank ($750) and Eleanor Rubinow ($10) which are gratefully acknowledged and accepted. 3. State Asset Forfeiture.........................................................................................$132 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from a Metro Traffic Unit investigation. 4. State Asset Forfeiture.........................................................................................$499

for continuing narcotics investigations, equipment and training to be financed by proceeds from narcotics investigations.

5. Federal Asset Forfeiture................................................................................$25,264 for continuing narcotics investigations, equipment, and/or training to be

financed by proceeds from narcotics investigations. 6. Manchester Dog Pound......................................................................................$169 to be financed by a donation from Pedigree which is gratefully acknowledged and accepted. 7. Community Emergency Response Team (CERT)..........................................$1,000 to be funded by a grant of $1,000 awarded by the Statewide Citizens Corps Council which is gratefully acknowledged and accepted. * B. Appropriations to Education Special Projects as follows: 1. Math/Science Challenge Grant .....................................................................$27,280 to be financed by a grant through the Connecticut State Department of Education. 2. Bilingual Education Program...............................................................................$19 to be financed by an increase in the grant from the Connecticut State Department of Education. * C. Appropriation in Capital Projects–Street Light Acquisition and Replacement......$120,192 to be funded by a refund check from Connecticut Light & Power.

Board of Directors February 6, 2007 Agenda

D. Approval of an ordinance authorizing the purchase by the Town of Manchester of approximately 63 acres of real property on Hills Street and Hillstown Road for the sum of One Million Five Hundred Thousand ($1,500,000.00) Dollars, from Ernest M. Starsiak and EMS Real Estate, LLC, to be funded by the Real Property Acquisition Bond Fund CP 346. (A copy of the proposed ordinance may be seen in the Town Clerk's office during business hours.)

* E. Appropriation to Fire District Special Fund ............................................................$500 to be funded by a grant awarded by the Connecticut Fair Plan Anti-Arson Committee which is gratefully acknowledged and accepted. 4. CONSENT CALENDAR. 5. REPORTS. A. Manager’s Report. 1. Presentation of FY 05-06 Comprehensive Annual Financial Report (CAFR). 2. Discussion of Recreation Summer Camp plans/registration issues. B. QUESTIONS AND COMMENTS BY BOARD MEMBERS REGARDING ITEMS ON THE AGENDA THAT MAY NEED ADDITIONAL INFORMATION FOR THE NEXT MEETING. 6. EXECUTIVE SESSION. A. Pending litigation. B. Real estate negotiations. RECESS TO SECOND WEEK.

SECOND MEETING OF THE MONTH

7. MEETING CALLED TO ORDER. 8. AWARDS AND PRESENTATIONS. 9. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Minutes, January 2, 2007 – Special Meeting B. Actions, January 9, 2007 – Regular Meeting C. Minutes, January 9, 2007 – Regular Meeting D. Actions, January 16, 2007 – Regular Meeting E. Minutes, January 16, 2007 – Regular Meeting F. Minutes, January 23, 2007 – Policy Briefing Meeting 10. COMMUNICATIONS. 11. REPORTS.

A. Presentation by Capital Workforce Partners. 12. PRESENTATION OF BID WAIVER REQUESTS. 13. ACTION ON ITEMS OF PUBLIC HEARING. 14. UNFINISHED BUSINESS. A. Transfer in General Fund from Contingency – Board of Education ..................$50,000 for textbooks program. B. Appointment of an alternate member (D) to the Planning and Zoning

Commission to replace alternate member who became regular member with a term expiring November 2008.

C. Appointment of a member (D) to the Property Maintenance Code Board of Appeals with a term expiring November 2009.

Board of Directors February 6, 2007 Agenda

15. NEW BUSINESS. * A. Acceptance of box trailer to be donated to Manchester Police Dept. ..................$4,200

by Schaller Acura of Manchester for use at various car seat clinics which is gratefully acknowledged. B. Approval of Employee Mentoring Partnership.

* C. Acceptance of resignation of Edward Epstein (D) from the Building Committee with a term expiring November 2009.

D. Appointment of a member (D) to the Building Committee to replace Edward Epstein with a term expiring November 2009. E. Approval of amendments to Rules of Procedure of the Town of Manchester Board of Directors. F. Scheduling of Neighborhood Meetings of Board of Directors. * G. Donation of two used vehicles valued at $4,000 each to the Eighth Utilities District Fire Police. H. Discussion of a Housing Development Zone in the Spruce Street area. I. Appointment of a member (R) to the Cheney Brothers National Historic District

Commission to replace Marianne Hamstra (deceased) with a term expiring November 2007.

J. Appointment of a Building Reuse Committee. 16. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH

TO BE HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS.

17. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR FUTURE AGENDA OR OF GENERAL CONCERN.

18. ADJOURNMENT. CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a Director are approved under item #4 of this Agenda.

TO: Scott Shanley, General Manager DATE: December 27, 2006 SUBJECT: Appropriation: D.A.R.E. Donation SG003 Background: The Manchester Police Department has received one (1) check in the amount of $3,000.00. Discussion/Analysis: The donor has designated the funds to be used to benefit the Manchester Police Department D.A.R.E. program. Financial Impact: $3,000.00 should be appropriated to the General Fund – Public Safety Police Department. Other Board/Commission Action: None Recommendations: That the entire $3,000.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation and deposited in the appropriate accounts. Attachments: Original check sent to Jim Wren. (Acct.: #2603801 4600 SG-003) ____________________________ Chief James O. Berry

TO: Scott Shanley, General Manager FROM: Chief James O. Berry DATE: December 27, 2006 SUBJECT: Board Agenda Item Background: A check has been received from Rockville Bank in the amount of $750.00 as a donation to the Manchester Police Department. Discussion/Analysis: The funds will be used for community based projects and/or programs. Financial Impact: $750.00 should be deposited to the Crime Prevention/Community Relations Grants account (SG014). Other Board/Commission Action: None Recommendations: That the $750.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation and deposited in the appropriate account. Attachments: Original check sent to Jim Wren (41094312 68800). ____________________________ Chief James O. Berry

TO: Scott Shanley, General Manager DATE: January 4, 2007 SUBJECT: Board Agenda Item Background: A check has been received from Eleanor Rubinow of Manchester in the amount of $10.00 as a donation to the Manchester Police Department. Discussion/Analysis: The funds will be used for community based projects and/or programs. Financial Impact: $10.00 should be deposited to the Crime Prevention/Community Relations Grant account. Other Board/Commission Action: None Recommendations: That the $10.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation and deposited in the appropriate account. Attachments: Original check sent to Jim Wren (2603801 4600 SG014). ____________________________ Chief James O. Berry

TO: Scott Shanley, General Manager FROM: James O. Berry, Chief of Police DATE: January 4, 2007 SUBJECT: State Asset Forfeiture Fund - $131.25 Background: One (1) check in the amount of $131.25 has been received as resolution of a State Asset Forfeiture Metro Traffic Unit Investigation. The funds are reimbursement to the Metro Traffic Unit of Manchester. Discussion/Analysis: The funds will be used for continuing investigations, equipment or training. Financial Impact: $131.25 to be deposited into Manchester’s State Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the $131.25 be accepted by the Board of Directors and deposited in the appropriate account. Attachments: Original check sent to Jim Wren. (2603801 4600 SG004) ____________________________ Chief James O. Berry

TO: Scott Shanley, General Manager FROM: James O. Berry, Chief of Police DATE: January 18, 2007 SUBJECT: State Asset Forfeiture Fund $498.75 Background: One (1) check has been received from the State Department of Public Safety – ASB/Fiscal Services. The funds are proceeds from narcotics investigations conducted by the East Central Narcotics Task Force. The East Central Narcotics Task Force is comprised of officers from Manchester, Vernon, South Windsor, East Hartford, and Glastonbury. The funds will be dispersed according to the equitable sharing agreement among the member towns. Manchester’s share of funds is $99.75. Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment or training. Financial Impact: $99.75 to be deposited into the Manchester’s State Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the board and deposited in the appropriate account. Attachments: Original check sent to Jim Wren (2603801 4600 SG004). ____________________________ Chief James O. Berry

TO: Scott Shanley, General Manager DATE: January 12, 2007 SUBJECT: Federal Asset Forfeiture Account - $23,086.69 Background: Four (4) Electronic Fund Transfers have been received from the U.S. Department of Justice, Drug Enforcement Administration, Hartford, CT office. The funds are the proceeds from narcotics investigations conducted by Drug Enforcement Administration and members of the Manchester Police Department. (These are NOT East Central Narcotic cases) Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment, and/or training. Financial Impact: $23,086.69 to be deposited into Manchester’s Federal Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the Board of Directors and deposited into the appropriate account. Attachments: Copy of letters sent to Jim Wren ___________________________ Chief James O. Berry

TO: Scott Shanley, General Manager DATE: January 12, 2007 SUBJECT: Federal Asset Forfeiture Account - $2,176.60 Background: Six (6) Electronic Fund Transfers have been received from the U.S. Department of Justice, Drug Enforcement Administration, Hartford, CT office. The funds are the proceeds from narcotics investigations conducted by Drug Enforcement Administration and members of the Manchester Police Department. (These are NOT East Central Narcotic cases) Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment, and/or training. Financial Impact: $2,176.60 to be deposited into Manchester’s Federal Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the Board of Directors and deposited into the appropriate account. Attachments: Copy of letter sent to Jim Wren ___________________________ Chief James O. Berry

Manchester Police Department Inter-office Memorandum

To: Scott Shanley, General Manager From: James O. Berry, Chief of Police Date: January 18, 2007 Subject: Board Agenda Item Donation for the Pound $168.85 One (1) check totaling $168.85 has been received from Pedigree. This check represents a donation to the Town of Manchester Dog Pound. I request that the amount of $168.85 be placed on the next Board of Directors’ agenda for acceptance and appropriation. _____________________________ Chief James O. Berry Copy w/check: Jim Wren

Town of Manchester Fire Rescue EMS

Department DATE: January 9, 2007 TO: Scott Shanley, General Manager FROM: Robert Bycholski, Fire Chief SUBJECT: Appropriation to General Fund/Emergency Management Background The Community Emergency Response Team (CERT) has added members to its force strength thus necessitating training of new members. The complete training package is 100% funded through the Statewide Citizens Corps Council. The funding money is paid to the Town with 80% of the proposed budget forwarded “up front” and the remaining 20% of the request being reimbursed at the completion of the class. Discussion/Analysis The cost of the six week class is $1,300 and includes instructor compensation; first aid training supplies; related classroom costs and final class exercise. The Town is in receipt of a $1,000 check. Financial Impact No financial impact to the Department. All costs will be funded through the Statewide Citizen Corps Council grant. Agenda Item Appropriation to General Fund CERT Training Revenue …… $1,000.00 to be funded by a grant of $1,000 awarded by the Statewide Citizens Corps Council which is gratefully acknowledged and accepted.

Town of ManchesterBoard of Education

To: Mr. Scott Shanley, General Manager

From: Kathleen M. Ouellette, Superintendent of Schools

Subject Items for Appropriation

Date January 9,2007

Background: The purpose of this federally-funded program (Mathematics andScience Challenge Pilot Program) for FY2006-07 is to create pilotprograms that allow districts to design curricula in the mathematicsand science subject areas targeting eleventh grade students who didnot meet or exceed the level of proficiency in mathematics orscience on the Connecticut Academic Performance Test (CAPT);to implement the instructional program; and to evaluate theprogram with analysis of student testing data from the CAPT 2006and CAPT 2007.

Discussion! Analysis: This proposal supports the academic achievement of grade 10students who have not scored at the proficient level or above onCAPT in math and/or science. In order to graduate from MHS,students must demonstrate identified skills and content in scienceand math. The implementation of this program, developedcollaboratively by math and science staff, will not only benefitstudents, but will also provide valuable feedback for teachers ineffective practices that can be implemented in the classroom.

Financial ImQact Manchester will receive $27,279 from the State Department ofEducation. There is no financial impact to the town.

Other Board/Commission Action: None

Recommendations: The Superintendent recommends that the Board of Educationrequest the Board of Directors establish an appropriation in theamount of $27,279 for the Math/Science Challenge Grant, to befunded through the Connecticut State Department of Education.

Attachments: Grant A ward Notification

01/05/2007 16: 31 FAX 860 713 7U.LIJ DUn&.~u v.' ,,'-'~,.,~~~~~~.-CONNECnCUTSTATEDEPAR1MENTOFEDUCAnON

GRANT A WARD NOTIFJCA TION

4 Award Infonnation1 Grant RecipientMANCHESTER PUBLIC SCHOOLS45 NOR'fHSCHOOL STREETMANCHESTER, CT 06040-2022 Grant T)-pe;

Statute:CompetitiveP.A.06-83

Grant Number: 00077 -1 1000 -J 2372 -2007 -82079 -170003 -

{VendOT- Fund -SPill -Budget.Refer.-Program-Chartfield 1- ChartfieJd 2)

2 Grant Title 5 A ward Period12/01/2006 -6/20/2007

MATH & SCIENCE CHALLENGE PILOT

6 Authorized FundingGrant Amount: $27,279

3 Education StaffProgram Manager:

Marlene M. LovanioPayment & Expenditure Inquiries:

Annette McCall (860) 7]3-6470Funding Status: Final

7 Tenns and Conditions of A wardThis grant is contingent upon the continuing availability of funds from the grant's funding source and the continuingeligibility of the State of Connecticut and your town/agency to receive such finds.

FiScCal and other reports relating to this grant must be submitted as required by the granting agency -Written requestsfor budget revisions for expenditures made between July 1,2006 and June 30, 2007 must be received at least 60 daysprior to the expiration of the grant period but no later than May], 2007. For grants awarded for two-year periodsbegitming July], 2006, final second..year budget revision requests covering the entire two-year period must bereceived at least 60 days prior to the expiration oftbe grant period but no later than February 1,2007.The grantee shall provide for an audit acceptable to the granting agency in accordance with the provisions ofSections 7-J94a and 7.J96a oftbe Connecticut GeneraJ Statutes. The foJIfA\'mg attachment(s) are incorporated byreference: ED] ]4.

The grant may be terminated upon 30 days written notice by either party. In the event of such action, allremaining funds shall be T~tumed in a timely fasbion to the granting agency.

1/05/2007Pran2~nr:~tzKa~'r'1~U1 t- !.!trk.Associate CommissionerDivision of Teaching Learning & Assessment

01/05/2007 16:31 FAX 860 713 7018... liU1<t!..'\U

ED 114 FISCAL YEAR 2007 BUDGET FORM FUNDING STATUS: FINAL

1 !!GRANTEE NAME: MANCHESTER VENDOR ID: 0007"7 !

! 1!GRANT TITLE: MATH" SCIENCE CHALLENGE PILOT !

! PROJECT TITLE: HS MATH &. SCIENCE CHALLENGE PILOT !

!FUND: 11000 SPID: 12372 YEAR: 2007 PROG; 82079 CF1: 170003 CF2: !! !!GRANT PERIOD; 12/0~/2006 -6{20/2007 AUTHORIZED AMOUNT: $27,279 1! !I AUTHORIZED AMOUNT BY SOURCE: !

!LOCAL BALANCE CARRYOVER DUE CURRENT DUE $27,27:9 !! !1 CODES! DESCRIPTIONS BUDGET I

! !!111B ! TEACHERS- ! 6.570 IJ 112A 1 EDUCATION AIDES !!

1119 ! OTHER I J1321 1 TUTORS- -~ -~ --~ --! ~ ~- '

!322 ! IN SERVICE! 5,000 !1325 1 PARENT ACTIVITIES ~ ~ 500,

! 330 ! OTHER PROFESSIO~ TECHNICAL SERVICES !

1 530 ! COMMUNICATIONS "-~ ---

1580 ! TRAVEL -~ --.1

! 590 ! OTHER PURCHASED SERVICES -~--~ ~- ~ ~- ~ I .-

16~1 ! INSTRUCTIONAL SUPPLIES__- _c~-- ~- -~-~- -!~-- .1

! 641 l TEXTBOOKS !.

! 690 "OTHER SUPPLIES !..! 700 1 PROPERTY 1_- -1890 1 OTHER OBJECTS ! !!940 ! INDIRECT COSTS!!! 1! I_TOTAL! $27,27:9- !1 !

t-O1vDATE OFAPPROVAL

!

20°.

.6. 000-

..33°-

___679.

8,000

ORIGINAL REQUEST DATE: 12/01/2006

REVISED REQUEST DATE: AUTHOR:rZATION

Town of ManchesterBoard of Edncation

Mr. Scott Shanley, General Manager

From: Kathleen M. Ouellette, Superintendent of Schools

Subject: Increase in Appropriation for the Bilingual Education

January 9, 2007

Back2found: Public Act 77-558 (C.G.S. Sec. 10-17e-j) contains guidelin s forthe provisions of the law referring to implementing langua ~transition support services beginning in 2002. When 20 or oreeligible students classified as dominant in a language other anEnglish are in a school, the district must provide a program ofbilingual education for such eligible students. The purpose of thisgrant is to educate students identified as limited English pr ficient.

Discussion/Analvsis: The award of$2,413 has been increased by $19.00 to $2'4~2'00' Manchester qualifies for funds under the state Bilingual Pr gram

Grant ($2,432.00) that will be used for supplies. lnstructio a1supplies and textbooks will be purchased with these funds.

Financial ImDact There is no financial impact on the town.

Other Board/Commission Action: None

Recommendations: The Superintendent recommends that the Board of Educati nrequest the Board of Directors to increase the appropriatio by$19.00 for a total of$2,432.00 to be funded through the Bi ingualEducation Program and the Connecticut State Department fEducation

Grant Award NotificationAttachments:

CONNECTICUT STATE DEPARTMENT OF EDUCATIO~GRANT AWARD NOTIFICATION fO.!;

REVISION \. L..y

4 Award Information1 Grant RecipientMANCHESTER PUBLIC SCHOOLS45 NORTH SCHOOL STREETMANCHESTER, CT 06040-2022 Grant Type:

Statute:Entitlement I

C.G.S.I0-17a-~

Grant Number: 00077 -] ] 000 -17042 -2007 -82079 -170002 -

(Vendor- Fund -SPID -Budget.Refer.-Program-Chartfield ] -Chartfield 2)

2 Grant Title 5 AwardPeriod

7/01/2006 -6/30/2007BILINGUAL EDUCATION

6 Author.ized Funding

Grant Amount: $2,432

3 Education Staff

Program Manager:Marie Salazar Glowski

Payment & Expenditure Inquiries:Annette McCall (860) 713-6470

Funding Status: Final

7 Terms and Conditions of Award1This grant is contingent upon the continuing availability of funds from the grant's fun~ing source and the c ntinuing

eligibility of the State of Connecticut and your town/agency to receive such funds.

Fiscal and oth:r.reports relating. to this grant must be submitted as required by the granting agenc~. writte ~ requests for budget revIsIons for expendItures made between July 1,2006 and June 30, 2007 must be received at Ie st 60 days

prior to the expiration of the grant period but no later than May 1,2007. For grants awarded for two-year eriodsbeginning July 1,2006, final second-year budget revision requests covering the entire two-year period mus bereceived at least 60 days prior to the expiration of the grant period but no later than February 1, 2007. IThe grantee shall provide for an audit acceptable to the granting agency in accordance with the provisions 9fSections 7-394a and 7-396a of the Connecticut General Statutes. The following attachment(s) are incorpo~ated byreference: ED114.

The grant may be terminated upon 30 days written notice by either party. In the event of such action, allremaining funds shall be returned in a timely fashion to the granting agency.

Supercedes the approval letter of 10/16/06

12/05/2006Frances RabinowitzAssociate CommissionerDivision of Teaching Learning & Assessment

cc: Ann Richardson

J<l<C1.re n rwrc~\"? ~~~~ ~ ~7.~

ED..' {J.4 .Ff"JSC,AL YEAR 2007 BUDGET FORM FUND[NG STATUS: FI~AL'! ~ ' "' ~ !

!GRANTEE NAME: ~MANCHESTER VENDOR ID: QOO77 !! : !

!GRANT TITLE: BILINGUAL EDUCATION !!PROJECT TITLE: BILINGUAL EDUCATION !!FUND: 11000 SPID: 17042 YEAR: 2007 PROG: 82079 CF1: 70002 CF2: !! ~ !

!GRANT PERIOD: 7/01/2006 -6/30/2007 AUTHO D AMOUNT: $2,432 !! ~ !! AUTHORIZED AMOUNT BY SOURCE: !

! LOCAL BALANCE CARRYOVER DUE RENT DUE $2,432 !! ~ I !

!CODES! DESCRIPTIONS BuDGEt!! : r !!lllA! ADMINISTRATOR/SUPERVISOR SALARIES' ! j!!lllB ! TEACHERS ! -~ r ~- ~c~!

!112A! EDUCATION AIDES -! _1 !!112B ! CLERICAL ~ ~ c~~~I_~.I c~[ I!119 ! OTHER -~ ~ ~~--~ j..~i~ -~I

! 200 ! PERSONAL SERVICES-EMPLOYEE BENEFITS =-'~-~",l. 1 -~1~ 1! 321 ! TUTORS ---~~ !~~=~I~ "-~ ,

! 322 ! IN SERViCE-- , C",CCC7 ! I' 1

1323 ! PUPIL SERVICES~~ ~~=~===:=I3:-~,=-!- ~~~_~'~-~I

! 324 ! FIELD TRIPS! ~::T'-;~c:1] !

! 325 ! PARENT ACTIVims~- --~~~~-~--~~-- 1- ==~~~ 1! 330 ! OTHER PROFESSIONAL TECHNICAL $ERVICES ~~"7~3::;~ ~ "_L..~ 1

!580 ! TRAVEL ~~..~~~""-""". cf]{!

!590 ! OTHER ~CHASED SERVICES J'~ -I!

1611 ! INSTRUCTIONAL SUPPLIES -~~~--1- !: 612 : ADMINISTRATIVE : -~ ~~~L]c c -c~-~:

.641 .TEXTBOOKS "~c",.._l _._~c

: ~: ~ : : ~~~:=~~t~~= _:! 700 ! PROPERTY .I! r

!940 ! INDIRECT COSTS ~---~ ! -I ~---=[ '::=-=-=-: ;;';;' 1 ! ! TOTAL " -~-- I! $2,432.

! = f I~-t~

2,432

/e;1.or.CJG7/01/2006ORIGINAL REQUEST DATESTATE DEPARTMENT) ~F EDUCATIONPROGRAM MANAGER AUTHORIZATION

DATE OFAPPROVAL12/04/2006REVISED REQUEST DATE

BUDGET AND RESEARCH OFFICE TOWN OF MANCHESTER, CONNECTICUT

To: Scott Shanley, General Manager From: Julian Freund, Budget and Research Officer Subject: Refund for Streetlight Charges Date: January 30, 2007 Background: In July 2001, the Department of Public Utility Control (DPUC) issued an order requiring the Connecticut Light and Power Company (CL&P) to conduct an audit of all of its streetlight records and to determine whether the company had been over-billing municipalities for streetlight service as a result of inaccurate streetlight counts. The order also required CL&P to reimburse any municipalities that were determined to have been over-billed. Over the next several years, DPUC issued several orders clarifying the methodology to be used in calculating the refund amounts that were due to municipalities. Both CL&P and the Connecticut Conference of Municipalities (CCM) had challenged various aspects of the refund calculation methodology. The calculation methodology was ultimately resolved in court in late 2006. The final refund amount for the Town of Manchester is $120,192. Staff recommends appropriating the streetlight refund to the reserve account that was established as part of the streetlights acquisition plan. In 2003, the Board of Directors authorized the purchase of the Manchester streetlight system in order to achieve operational savings on streetlight costs as well as improved maintenance of the system. The annual cost to the Town for electricity and maintenance of streetlights is approximately $200,000 less than would be the case if CL&P continued to own the system. The Town has been able to accomplish the following with the annual savings: • Pay off the $413,000 streetlight acquisition cost; • Reduce the General Fund Streetlights budget by $20,000 even amid significant utility

cost increases over the last few years; • Allocate a total of $189,000 to a reserve account for the replacement of streetlights on

Batson Drive and Chapel Road (estimated capital project cost of $240,000). Financial Impact: The streetlights refund is a one-time payment for previous overcharges. Appropriation of the funds to the streetlight reserve account would accelerate the accumulation of savings

required to replace the streetlights on Batson Drive and Chapel Road and toward the funding of a streetlight replacement reserve. Recommendation: The recommendation is for the Board of Directors to appropriate the $120,192 to the streetlights reserve account. CC: Mark Carlino, Director of Public Works/Town Engineer

TOWN OF MANCHESTER PLANNING DEPARTMENT

TO: Board of Directors Scott Shanley, General Manager FROM: Mark Pellegrini, Director of Neighborhood Services and Economic Development DATE: January 23, 2007 RE: Land Acquisition Hillstown Road and Hills Street (Starsiak Property) Introduction The Board of Directors is being asked to approve the acquisition of approximately 63 acres of land at the northwestern corner of the intersection of Hills Street and Hillstown Road in southwestern Manchester (see attached map). The property is owned by Mr. Ernest Starsiak and will be purchased for $1.5 million from the Town’s land acquisition bond funds. Property Description The property to be acquired is to be made up of the majority of 614 Hillstown Road and 18, 40 and 88 Hills Street. Approximately 40 of the 63 acres have been in active agriculture use, most of it located in the central and eastern portions of the property (see attached aerial map). The remainder of the land is wooded, with a stream and associated wetlands at the northern end of the properties. Because of its agricultural use the Town engaged an environmental consultant to conduct soils tests. The presence of two pesticides, DDT and dieldrin (neither of which are used today) were detected at the site at levels that do not pose a risk to human health due to direct exposure. The consultants do not recommend that any action be taken, but advise that if there is site development or construction the soils be managed on site to avoid off-site disposal issues. Proposed Use At the present time there are no definitive plans for the use or development of the Starsiak property. The agreement between the Town and the seller limits the use of the premises to municipal purposes including but not limited to community facilities, educational uses, park and recreation facilities, and open space preservation with the restriction that there will be no residential development on the property. The Town reserves the right to lease the land for agricultural activities.

Relationship to the Town Plan of Conservation and Development Although not specifically designated in the southwest quadrant’s conservation development overlay zone on the Town’s Future Recreation and Open Space System map in the Town Plan of Conservation and Development, the subject property is across the street from this designated area. Since a considerable portion of the remaining undeveloped land in Manchester is located in the southwest quadrant, the opportunity to acquire the Starsiak property can meet several Town planning objectives. In particular, the Community Facilities Plan recognizes there may be a need for additional facilities such as a fire station or an elementary school, as well as additional recreational activities in the area as it continues to develop. Relationship to Land Acquisition Policy and Guidelines The property has been reviewed against the criteria contained in the Land Acquisition Policy and Guidelines (Policy) adopted by the Board of Directors in 2005 to assist the Board and the Land Acquisition Committee in determining whether a property should be acquired with land acquisition bond funds. The parcels meet the following criteria: The acquisition involves the purchase of agricultural land.

The land is suitable for recreational activities.

The land would be able to meet the anticipated needs for future community facilities as

identified in the Town Plan of Conservation and Development.

The parcel has reasonable public access and visibility.

The parcel’s characteristics and conditions do not increase the Town’s liability exposure.

The parcels are identified on the Town’s Priority Parcels for Acquisition map.

The parcels are located in the southwest quadrant, one of the priority locations identified in the Policy.

Recommendation At its regular meeting of January 17, 2007 the PZC issued a report supporting the acquisition (copy attached). The Commission suggested the Board consider a time limit on the restriction regarding residential development on the site. The Parks & Recreation Advisory Commission also endorsed the acquisition at its meeting of January 18, 2007. The Land Acquisition Advisory Committee will meet on January 29, 2007 to consider this matter and their recommendation will be forwarded to you. MP/s:jrs Attach. R:\Planning\Real Estate\Starsiak\Mandatory Referral Report.doc

– 2 –

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Town of Manchester Planning DepartmentJanuary 2007

18 Hills Street

40 Hills Street

88 Hills Street

614 Hillstown Road

Starsiak Properties

0 525 1,050262.5Feet

TOWN OF MANCHESTER PLANNING DEPARTMENT

TO: Scott Shanley, General Manager

FROM: Mark Pellegrini, Director of Neighborhood Services and Economic Development DATE: January 23, 2007 RE: Mandatory Referral Report (MR-0701) Land Acquisition – 614 Hillstown Road and 18, 40 & 88 Hills Street Introduction In accordance with Section 8-24 of the Connecticut General Statutes the Planning and Zoning Commission reviewed the proposed acquisition of approximately 63 acres of land at the northwestern corner of the intersection of Hills Street and Hillstown Road in southwestern Manchester. The property is currently owned by Mr. Ernest Starsiak and will be purchased for $1.5 million from the Town’s land acquisition bond funds. The Planning and Zoning Commission unanimously voted to make a favorable report to the Board of Directors and support the acquisition as presented, finding that the proposed acquisition meets goals in the Plan of Conservation and Development’s Community Facilities Element as well as established land acquisition policies and priorities. While the Commission supported the acquisition, there was considerable discussion regarding the restriction on residential development requested by the seller and agreed to in the sales agreement. Some members felt it was not prudent to permanently restrict the Town’s ability to allow housing development, since we cannot know what circumstances or community housing needs may arise in the future. The Commission wished to suggest that the Board consider a time limited deed restriction, say for 20 or 30 years, as a compromise. MP/s R:\Planning\PZC\2007\January 17\Decision Letters\MR-0701.doc

TOWN OF MANCHESTER, CONNECTICUT TOWN ATTORNEY’S OFFICE TO: Scott Shanley, General Manager via Donna Huot FROM: Timothy P. O’Neil, Assistant Town Attorney DATE: January 23, 2007 RE: Proposed Ordinance for February, 2007 Board of Directors Agenda Please place the following wording on the February agenda: “PROPOSED ORDINANCE: Approval of an ordinance authorizing the purchase by the Town of Manchester of approximately 63 acres of real property on Hills Street and Hillstown Road for the sum of One Million Five Hundred Thousand ($1, 500,000.00) Dollars, from Ernest M. Starsiak and EMS Real Estate, LLC. A copy of the proposed ordinance may be seen in the Town Clerk’s office during business hours.” TPO/sjr Attachment

ORDINANCE

BE IT ORDAINED by the Board of Directors of the Town of Manchester that the Town of Manchester purchase from Ernest M. Starsiak and EMS Real Estate, LLC for the sum of One Million Five Hundred Thousand ($1,500,000.00) Dollars, the premises consisting of approximately 63 acres of real property on Hills Street and Hillstown Road and being more particularly bounded and described in Schedule A. See Schedule A.

SCHEDULE “A”

A certain piece or parcel of land situated in the Town of Manchester, County of Hartford and State of Connecticut, and shown on a map entitled, “PROPERTY SURVEY LAND OF ERNEST M. STARSIAK TO BE CONVEYED TO THE TOWN OF MANCHESTER HILLS STREET AND HILLSTOWN ROAD EAST HARTFORD AND MANCHESTER, CONNECTICUT GARDNER & PETERSON ASSOCIATES, LLC 178 HARTFORD TURNPIKE TOLLAND, CONNECTICUT PROFESSIONAL ENGINEERS LAND SURVEYORS BY J.D.D. SCALE 1” = 100’ DATE 8-14-06 SHEET NO. 1 OF 1 MAP NO. 9769b REVISIONS 12-11-06 LOT LINES”

TOWN OF MANCHESTER FIRE-RESCUE-EMS

DEPARTMENT

DATE: December 27, 2006 TO: Scott Shanley, General Manager FROM: Robert Bycholski, Fire Chief SUBJECT: Appropriation of Grant Award to Fire District Special Fund Background The Department has been awarded a grant from Connecticut Fair Plan Anti-Arson Committee. This is the fifth year the Department has received an award. The money will be used to purchase a new digital camera for the Fire Marshal’s Office. Discussion/Analysis This $500.00 grant will be used to purchase a new digital camera, utilized by the new Fire Inspector, to record evidence at fire investigation scenes. The camera may also be utilized at fire prevention demonstrations for training purposes, and various other fire safety functions the Fire Department provides for the public. Financial Impact The entire $500.00 will be used solely to purchase the camera. Agenda Item Appropriation to Fire District Special Fund ……………………………………..……… $500.00 to be funded by a grant awarded by the Connecticut Fair Plan, which is gratefully acknowledged and accepted. .

CONNECTICUT FAIR PLAN77 HARTLAND STREET, SUITE 308

P.O. BOX 280200EAST HARTFORD, CT 06128-0200

TEL (860) 528-9546 FAX (860) 282-0070

OEC 2 6 2006

MANCHESTERr:JRE ~"A,~SHAl.

December 20, 2006 Personal & Confidential

Robert T. Barker, Fire ~\l1arshalManchester Fire-Rescue-EMS75 Center StreetManchester, CT 06040

Municipal Grant Fund Application

Dear Bob:

Your Grant Application has been approved by the Arson Tip Award Committee.Our check in the amount of $500.00 is enclosed made payable to the Town ofManchester Fire-Rescue-EMS Department.

Please send us a copy of the receipt for our files.

Sinc

Janet elmerdineExec ive AssistantExt. 223

js

Enclosure

TOWN OF MANCHESTER, CONNECTICUT ! INTEROFFICE MEMORANDUM

F INANCE DEPARTMENT

MEMO TO: Mr. Scott Shanley, General Manager SUBJECT: Comprehensive Annual Financial Report (CAFR) – June 30, 2006 DATE: January 12, 2007 Attached are:

1. The Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2006 (Audit Report) — Unqualified or “clean opinion.”

2. Report on Federal Awards for the fiscal year ended June 30, 2006 — No findings or questioned costs.

3. Report on State Financial Assistance Programs for the fiscal year ended June 30, 2006 — No findings or questioned costs.

The Management Letter for the fiscal year ended June 30, 2006 will follow. The Town’s independent auditor, Scully & Wolf, LLP, will formally present these reports to the Board of Directors at the February 6, 2007 meeting. For the purpose of this transmittal, I will focus on the financial results and achievements for the fiscal year. Financially, the Town again ends the fiscal year on a very positive note. The Town ended the fiscal year on June 30, 2006 with an Unreserved and Undesignated General Fund Balance (UUGFB) of $8,352,000. This is an increase of $838,000 from the previous year. The UUGFB is now 6.09% of General Fund revenues, up from last year’s value of 5.83%. This is an important outcome as the Town continues work on the high school and middle school renovations and its related issuance of long-term bonds. The increase in UUGFB was driven by both actual revenues exceeding estimates and expenditures finishing under budget. Exhibit RSI-1 on page 56 provides a comparison of actual results to adopted budget for both the General Fund and Fire Fund. In the revenue area, a continued high current year collection rate (98.2%) and increased collection of delinquent taxes provided approximately $893,000 of the increase. Town Clerk and Building Inspection permit fees also provided approximately an increase of $647,000 to the UUGFB. As interest rates moved up through the year in response to Federal Reserve actions, the Town achieved $190,000 in increased interest earnings over budget. In total, General Fund State grants were also approximately $534,000 over budget. Most of this amount was related to the actual State Education Cost Sharing Grant coming in $400,000 over the budgeted amount.

Mr. Scott Shanley [2] January 12, 2007 On the expenditure side, in all operational areas other than Education, expenditures were approximately $654,000 under budget. Education was $40,000 under adopted budget. This was primarily related to the Manchester Regional Academy operating surplus. The General Government balance ($115,000) was due to position vacancies. The largest balance in the Other category ($415,000), resulted from the balance in contingency ($410,000). Exhibit A-1 on page 58 provides a breakdown of the General Fund Balance Sheet into its components. The General Fund designations are as follows:

FY 06 General Fund Designations

Debt and Revaluation Budget Mitigation $3,200,000 Self-Insurance Funding 875,000 Construction Projects 480,000 Telecommunication/ Projects 360,000 Contribution to Capital Fund 428,000 GASB 45 Planning 75,000 291 Development Tax Agreement 50,000 Dog Pound 8,931 $5,476,931 Unlike the General Fund, the financial statements for Water, Sewer and Sanitation (proprietary) funds are on a full accrual basis. The primary difference is the requirement that these funds include depreciation costs as an expense but exclude asset purchases from its budgetary results. On a full accrual annual basis, financial results for the proprietary funds are scheduled in Exhibit VI on page 26. The Water & Sewer Funds experienced respective changes in net assets of $188,000 and $25,000. Taken as a whole, the Sanitation Fund had an overall $3,950,000 increase in Net Assets. This gain can be further divided into a $3,048,000 increase resulting from a reporting change related to recalculation of closure liability, and a $902,000 operating result. The Board of Directors decision to separate out Closure Assets can be seen in the new Landfill Closure column. The Internal Service Funds (page 69, Exhibit C-2) for Information Systems, Manchester Self- Insurance Program and Town of Manchester Service Fund also have experienced respective changes in Net Assets of $248,000, ($921,000), and $836,000.

Mr. Scott Shanley [3] January 12, 2007

The Information Systems change in Net Assets is primarily due to vacancies which were the result of the retirement of two (2) long-term employees. The Manchester Self-Insurance Program (MSIP) change in Net Assets was almost entirely related to the re-estimation of outstanding claims by the CIRMA actuary. That revision to the value of outstanding claims increased costs during the year by about $800,000. The General Fund Designations include $875,000 to partially fund the MSIP deficit. The Town of Man- chester Medical Insurance Fund’s (TOMMIF) increase was entirely related to health benefit claims coming in below budget. The current Net Asset goal in this fund is $4,000,000 or 20% of the expected class estimate of approximately $20,000,000. Alan J. Desmarais Director of Finance AJD/baw Attachments

TO: Scott Shanley, General Manager

FROM:

Scott Sprague, Director of Parks & Recreation

DATE: January 22, 2007

RE:

Summer Camps

Planning for the 2007 summer season is well underway. The program at all camp Sit

t will provide campers with the opportunity to make new friends and enjoy arts and crafts, sports, gam s, swimming,

special events and trips.

The proposal for 2007 is to operate the Recreation Leader-In-Training Program~ T) and 11

campsites, 8 for ages 5 through 11, 2 for ages 11 through 13 and 1 for ages 13 through 15 The changes

from last year are as follows:

Buckley and Waddell- Camps were held at these sites in 2006. Due to B.O.E. asbdstos removal,projects at both schools, neither site will be used in 2007. I

Bowers -Prior to 2004, Bowers was a popular campsite. Due to B.O.E. construction pro'ects, Bowerswas unavailable during the 2004 and 2005 summer seasons. The 2006 camp program inc tided Bowersas a site. Unfortunately, due to low registration, Bowers did not operate, A number of amp parentsfrom the Bowers neighborhood told Recreation Department staff that during the shut down, manyparents chose to send their children to Buckley and that they decided not to switch back to Bowers in2006. The Department is proposing to offer Bowers as a site in 2007 and feels 'th Buckleyunavailable, Bowers will once again become a well-attended camp.

Keeney -The Keeney site will be unavailable this summer due to parking lot recon~truction andinstallation ora school fire alann system. .I

Hiehland Park -For a number of years Highland Park has not been used. In an effort t~ compensatefor the loss of Buckley, Waddell and Keeney, the 2007 plan includes Highland Park as ~ site.

The Department is not recommending any change to camp fees. In February 2006, ~e Board ofDirectors reviewed the fee structure and approved fees as follows: 't\1 .

Memo to Scott ShanleyRe: Summer Camps

-2 - January 22,2007

$30 per week per child for the fIrst child and $20 per week per child for eachadditional child for regular day camp 9:00 a.m. to 3 :00 p.m,

$40 per week per child for extended care 7:30 -9:30 a.m. ~d 3:00 -5:30 p.m. $20for morning only or afternoon only.

It has been a long-standing policy of the Board of Directors that residents not be d~nied access toRecreation programs due to economic hardship or other extenuating circumstances.

The Recreation Department and the Human Services Department w<;>rk closely on this ,issue. When afee waive request is received, it is evaluated by a Social Worker and a recommendation for no waiver,partial waiver or full waiver is made to the Director of Parks and :Recreation. The Director or hisdesignee then makes the final decision.

This past summer, full camp feel waivers were approved for 25 chilqren and partial camp fee waiverswere approved for 85 children.

The proposed FY 2007/08 summer camp budget is $28,250 or 6.3% less than the FY 2006/07 approvedbudget. The budget is based on funding two less sites for the 2007 s~ason, funding 6 days of camp inJune 2008 and reinstating Waddell, Buckley and Keeney as 2008 campsites.

The Department is proposing a change to the registration policy for 2007,

Present Policy -Parents have been allowed to register for camp up to the Friday before the fIrst sessionbegins. Over the past two to three years, we are seeing increasing nqrnbers waiting to register at thedeadline. This creates the following problems:

a) Staffing -more participants require more staff. Staff is hired a~cording to projected enrollment.If this changes, additional staff must be hired and trained at tile last minute.

b) Voucher Payments -Vouchers are prepared well in advance for summer field trips and specialevents. Many of these vouchers are based on number of participants. Late registration requiresthat some vouchers be changed and that staff constantly monitor their status.

c) Payment of Registration Fees -The current policy requires that all payments be made prior tothe start of session 1.

Most parents who wait to the last minute cannot afford to pay the entire bill upon registration.The Department has tried to work with these parents allowing them to make late payments andinforming them about the fee waiver program. Unfortunately, this past year, a substantialnumber of these parents did not act in good faith. Presently, there are 50 families withoutstanding bills for summer camp. Calls have been made and "invoices have been mailed outthree times.

b

Memo to Scott ShanleyRe: Summer Camps

-3 -January 22, 2007

ProDosed Policy -In 2007, registration for all sessions of camp wilL end June 8. (Camp begins on July2). Final payments must be received by June 15 or the child will not be allowed to attend camp. This

policy change will strengthen program administration by allowing required staff to be hired in a timeliermanner, planning for trips and special events to be finalized earlier, and registration fees to be collectedprior to the start of camp.

The Recreation Department Staff strongly feels that it is more than reasonable to expect parents to planfor their children's summer by June. In fact, the great majority of parents register their children for

camp in March.

The Staff also strongly feels that with our fee structure and the three i~tallment payment plan (March,May and June), the fee waiver program and a three-month registration period, it is very reasonable to

expect parents to pay in full by June 15.

The proposed publicity/registration schedule is as follows:

Summer Camp announcement flyers will be sent home through the elementary schools the week ofFebruary 12. The flyers include basis information including where and when to pick up registrationpackets. The information will be provided to the press, sent to the Recreation Department's E-Rec mailsubscribers and placed on the Department's web site.

Registration packets will be available beginning March 6 from the Customer Service Center, CenterSprings Office, Community Y and the Mahoney Recreation Center. Registration will be by mail-in onlyfrom March 6 through March 31. The Department will begin processing registrations on April 6. It is

expected that all mail-in registrations will be processed by April 30.

In order to meet the proposed schedule, the Board of Directors must approve a summer camp planbefore the budget review process. Therefore, I am requesting that an item be placed on the Board'sagenda for their first meeting in February.

SS/jldcc: Scott Garman, Assistant Director of Recreation

Chris Silver, Assistant Director of RecreationLiz Tracy, Recreation SupervisorCalvin Harris, Recreation Supervisor

Summer Recreation ProgramDaily Attendance/Site CaI2acitY

Site Name 2006EstimatedRegistration

2006

ActualAveragedaily Attendance

2007Estimated

Registration

Bowers 50 0 75

75Buckley 75 0

50 50Center Springs 50

75 75 0Keeney

75 75 75Mahoney

100 100 100Martin

35 5050Nathan Hale

100 75100Robertson

50 7550Verplanck

50 0Waddell 50

500Highland Park 0

30 3060Charter Oak(Teens 11 -13)

606060Northwest Park(Teens 11 -13 )

605060Community Y(Teens 13 -15

303030RL T ( RecreationLeader In Training)

730780885Totals

MINUTES SPECIAL MEETING OF THE BOARD OF DIRECTORS

JANUARY 2, 2007 – 8:00 P.M. LINCOLN CENTER HEARING ROOM

PRESENT: Mayor Howroyd, Deputy Mayor O’Neill, Secretary Zingler, Directors Sheridan, Topping, Spadaccini, Peak, and Pelletier ALSO: General Manager Shanley ABSENT: Director Doucette The meeting was called to order at 8:03 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Howroyd. Mayor Howroyd stated that the purpose of the meeting was to discuss and act on two arbitration awards. He asked Attorney Mills to review the Board’s options. Attorney Richard Mills explained that the Board of Directors could either make a motion to reject, sending contract negotiations to a second arbitration panel, or take no action, in which case the awards stand.

A. Manchester Board of Education and the Manchester Education Association Mayor Howroyd opened the floor for questions and discussion by Board members. Director Spadaccini stated that he is disappointed in the results with respect to the salary schedule. He thinks 3% would have been fair. What was awarded was 4.13%, 2.9%, and 4.85% over the three years. Based on all information available, it is not likely that better results will be achieved if sent back to arbitration. Director Spadaccini stated that the price of the contract over the next three years would be approximately $9 million. He again stated that he is disappointed with the results of arbitration and thinks the best action is to take no action. Deputy Mayor O’Neill asked what the Board of Education had projected for the cost of impact and Pat Brooks, Business Manager, answered $4.6 million. B. Manchester Board of Education and the Manchester School Administrators Association Director Peak is pleased that some language in the contract has been clarified as well as the Board of Education’s decision to ask for the optional Health Savings Plan. With the costs of health insurance rising, this will become an important benefit.

Board of Directors January 2, 2007 Minutes Page 2 of 2 Director Pelletier agreed with Director Spadaccini’s comments and stated she admires the Board of Education for standing firm. Director Pelletier is disappointed in the arbitration process, especially because the arbitrators seemed to quickly rally against arguments made by the Board of Education. She does not think it would be smart to go back to arbitration. Director Pelletier pointed out that two-thirds of the Town’s budget is going to the Board of Education. The amount of money going toward programming is less every year due to the increases in salaries. Director Pelletier thinks taking no action tonight is appropriate and would like to see the Board work with the Legislature on the arbitration process. Secretary Zingler is excited about the health insurance portion, giving the Board of Education the right to self-insure if they want to. He feels this is a fair contract for both sides. Mayor Howroyd stated that the average yearly increase for the administrative contract equals about 3.26% and the teachers’ contract averages to 3.96% annually. He read both decisions and believes they were carefully thought out. Mayor Howroyd praised the negotiating team for their united front. The meeting was adjourned at 8:28 p.m. until the January 9, 2007, Regular Meeting of the Board of Directors. Deputy Mayor O’Neill moved and Director Sheridan seconded the motion to adjourn.

Eight Voted in Favor

Adjournment: 8:28 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS


FIRST MEETING OF THE MONTH

PRESENT: Mayor Howroyd, Deputy Mayor O’Neill, Secretary Zingler, Directors Topping, Doucette, Spadaccini, Peak and Pelletier. ALSO: General Manager Shanley and Town Attorney Darby ABSENT: Director Sheridan 1. MEETING CALLED TO ORDER. #001-07 The meeting was called to order at 7:07 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Howroyd. 4. CONSENT CALENDAR (with the removal of item 3.B.) #002-07 3A. Appropriation to Capital Improvement Reserve - Rehabilitation of the Park Street Bridge ........................................................$1,216,000 to be financed by a grant from the Federal Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) Program for reimbursement of construction, inspection, and administration costs for the rehabilitation of the Park Street Bridge and authorization for the General Manager to enter into an agreement with the State of Connecticut. 3C. Appropriation to Special Projects as follows: #003-07 1. Youth Service Bureau .....................................................................................$1,800 for National and Global Youth Service Day to be financed by a grant from Youth Service America along with the Department of Justice and the Office of Juvenile Delinquency. #004-07 2. Police Crime Prevention/Community Relations Grants ....................................$100

for community based projects and/or programs to be financed by a donation from Rockville Bank which is gratefully acknowledged and accepted. #005-07 3. Manchester Emergency Employment Fund....................................................$2,000 for emergency needs addressed by the Human Services Department. #006-07 3E. Appropriation to Whiton Library Fund – window project……………………..$98,380 for replacement of Whiton Library windows to be funded by Whiton Library Undesignated Fund Balance. 15B. Resolutions authorizing applications for grants from the Surface Transportation Program as follows: #007-07 1. Middle Turnpike East Reconstruction #008-07 2. North Main Street Reconstruction #009-07 3. Middle Turnpike East Closed Loop Traffic Signal System #010-0715C. Acceptance of Lisa Drive as a town street by virtue of a Warrantee Deed from the Housing Authority of the Town of Manchester. Zingler/Topping Eight Voted in Favor

Board of Directors January 9, 2007 Actions Page 2 of 2 6. RECESS TO SECOND WEEK. #011-07 The meeting was recessed until the January 16, 2007 second meeting of the month. Zingler/O’Neill Eight Voted in Favor Recess: 9:39 p.m. gem

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS


FIRST MEETING OF THE MONTH

PRESENT: Mayor Howroyd, Deputy Mayor O’Neill, Secretary Zingler, Directors Topping, Doucette, Spadaccini, Peak and Pelletier. ALSO: General Manager Shanley and Town Attorney Darby ABSENT: Director Sheridan 1. MEETING CALLED TO ORDER. The meeting was called to order at 7:07 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Howroyd. 2. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. Diane DeJoannis, 280 Scott Drive, spoke about energy usage in Manchester and the 2010 campaign. She encouraged all residents of Manchester, and the Town of Manchester, to sign up for this campaign and reminded all present that 2010 is only three years away. Ms. DeJoannis also encouraged going forward with an energy audit. Dan Moran, 145-A1 Chestnut Street, was disappointed to read in the paper about the resignation of officers from the Spruce Street block watch group. This area of Town is becoming more crime-ridden. Mr. Moran discussed the idea of a youth center in this area and suggested a more appropriate place would be in the schools. They already have the facilities and equipment needed. Joe Bernard, 28 Teresa Road, would like to see the Town enforce rules regarding home businesses. He spoke of a business that begins making noise between 5:30 and 6:00 in the morning, disturbing neighbors. Mr. Bernard would like to see home business owners be more accountable for taxes. Joe Rafala, 58 Hawthorne Street, spoke about the Manchester Land Trust and the eligibility of property to be considered open space. He suggested the Town Attorney review with the Board and Assessor the definition of open space. Mr. Rafala feels the tax base in Manchester is eroding and it is the responsibility of the Board of Directors to protect it. He would like to see an item on the agenda regarding Manchester Land Trust.

Board of Directors January 9, 2007 Minutes Page 2 of 9 Milt Perlman, 3 Sanford Road, questioned the purpose of the Board of Directors. He stated that the Spruce Street block watch should have been given the facts surrounding the youth center plan before they spoke at the last Board meeting. Mr. Perlman stated that the City of Village Charm has turned into the city of village pornography with the addition of the V.I.P. building. He questioned the lack of revenue for several accounts in the 2005/2006 budget and wonders if residents are being told of all revenues. Bill Ogden, 137 Branford Street, would like to see an audit of the Manchester Country Club on the agenda. He is not happy that the Town is subsidizing this club and suggested if it cannot make money, it should fix the problem or lease the club out. Mr. Ogden suggested the Board of Directors speak with Leslie Frye regarding the Spruce Street area. 3. PUBLIC HEARINGS. A. Appropriation to Capital Improvement Reserve - Rehabilitation of the Park Street Bridge ........................................................$1,216,000 to be financed by a grant from the Federal Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) Program for reimbursement of construction, inspection, and administration costs for the rehabilitation of the Park Street Bridge and authorization for the General Manager to enter into an agreement with the State of Connecticut. Mark Carlino, Director of Public Works, explained that this project has been before the Board for a number of years. The Town received a grant for eighty percent of the cost of replacement and rehabilitation of the Park Street Bridge. The remaining twenty percent will be funded through bonding. Mayor Howroyd opened the floor for public comment at this time. Bill Ogden, 137 Branford Street, asked if this project would be like the Hartford Road project and asked what is being done about Hartford Road. Mayor Howroyd reminded Mr. Ogden to stay on the topic of the Park Street Bridge. Dan Moran, 145-A1 Chestnut Street, asked if the Town or the State would be responsible for this project and who would be responsible for the maintenance of the bridge. Mr. Carlino explained a long-standing dispute over the ownership of the bridge. The Town of Manchester is officially the owner of the bridge and will be responsible for the maintenance from here on. The project will be bid out by the State Department of Transportation in February and should start work in early spring. The Town of Manchester will be running the project. Milt Perlman, 3 Sanford Road, asked where this item is included in the budget. Mr. Shanley explained that this was a bond issue in 2003 and can be tracked in the Comprehensive Annual Financial Report. There being no further public comment the hearing on this item was closed.

Board of Directors January 9, 2007 Minutes Page 3 of 9 Director Doucette asked several questions of Mr. Carlino, such as if there are benchmarks in place concerning payment, whether the funding will expire, and ownership of the property under the bridge. Mr. Carlino explained that the funding for the project is in place and will not expire. There are certain obligations that the Town will need to meet and is prepared to do so. The property under the bridge is owned by a private individual. Deputy Mayor O’Neill asked if this project is to be managed by the Town of Manchester and Mr. Carlino answered in the affirmative. Director Pelletier brought up some safety concerns she has with the signage around the Park Street Bridge. There are signs indicating New Street is a one-way street; however, she regularly sees cars using it as a two-way street. She asked that Mr. Carlino look into improving signage in the area. Mayor Howroyd asked if arrangements have been made for the children who use the sidewalk on Park Street as their route to and from school. Mr. Carlino explained the two phases of the project and stated that during the first phase, the sidewalk will be available, and during the second phase there will be a walkway sufficient for pedestrian traffic. B. Appropriations to Education Special Projects as follows: 1. Immigrant Children and Youth Education (FY 2007)..................................$17,027 to be financed by a grant from the State of Connecticut Department of Education. 2. Out-of-Town Magnet School Transportation (FY 2007)..............................$51,277 to be financed by a grant from the State of Connecticut Department of Education. Mayor Howroyd opened the floor for public comment at this time. There being no public comment the hearing on this item was closed. Director Peak asked how the Town qualifies for this appropriation, whether it is a result of the population in Manchester, or if it is a blanket appropriation. He also asked what magnet schools are being chosen by students and what the Town pays for tuition to these schools. General Manager Shanley will check with the Board of Education on both matters. C. Appropriation to Special Projects as follows:

1. Youth Service Bureau .....................................................................................$1,800 for National and Global Youth Service Day to be financed by a grant from Youth Service America along with the Department of Justice and the Office of Juvenile Delinquency. 2. Police Crime Prevention/Community Relations Grants ....................................$100

for community based projects and/or programs to be financed by a donation from Rockville Bank which is gratefully acknowledged and accepted. 3. Manchester Emergency Employment Fund....................................................$2,000 for emergency needs addressed by the Human Services Department.

Board of Directors January 9, 2007 Minutes Page 4 of 9 Mayor Howroyd opened the floor for public comment at this time. Dan Moran, 145-A1 Chestnut Street, supports any and all financial help the Teen Center can procure. He suggested blending the Teen Center and the proposed Spruce Street youth center programs. Milt Perlman, 3 Sanford Road, agreed with Mr. Moran’s thoughts on the Teen Center. The Youth Services division is very limited on space in their current location. There being no further public comment the hearing on this item was closed. D. Approval of an amendment to the ordinance providing tax relief for elderly homeowners (HELP), Chapter 285, Article I, Sections 285-6 thru 285-14. (A copy of the proposed ordinance may be seen in the Town Clerk’s office during

business hours.) General Manager Shanley gave a brief overview of this proposed amendment. This amendment is a result of suggestions made during revaluation discussions. Mayor Howroyd opened the floor for public comment at this time. Bill Ogden, 137 Branford Street, requested more information on the HELP program and Mr. Shanley satisfied his request. There being no further public comment the hearing on this item was closed. Director Spadaccini supports the HELP program but wonders why only a small percentage of eligible seniors have taken advantage of the current program. Most mortgages clearly state that all taxes must remain current. He asked whether a senior with a mortgage would even be eligible for this type of program. Director Spadaccini asked whether a partial freeze would be allowed within the Tax Freeze program. Town Attorney Darby answered that the State Statute regarding this issue does not say a partial freeze is prohibited, but the way it looks to him is that there is a choice between the full amount this year or the full amount in a subsequent year. Director Spadaccini stated that there needs to be more options available to the elderly. He would like to see a committee formed to develop suggestions as soon as possible, having a plan in place for the next budget year. He would like to see something for the seniors who cannot participate in HELP. Secretary Zingler also supports the HELP program and would like to make sure there are other options available to seniors.

Board of Directors January 9, 2007 Minutes Page 5 of 9 Director Pelletier spoke of her experience working with the senior population and their overall adverse reaction to any type of lien on their property. She suggested that if a committee were to be formed, make sure there is a senior citizen on the committee. Director Doucette fully supports the program and commended Mr. Desmarais and Mr. Rainaldi for their work on this program. He suggested that some home equity lenders may be willing to go along with this program and acknowledged that it will take more work on the part of Mr. Desmarais and Mr. Rainaldi. Director Doucette supports looking into other options, but feels there is nothing to prevent the Town from going forward. Director Peak commended Town staff for their work on this program. He is surprised that only seventeen people are participating in the existing program. Director Peak found that the Town of Woodbridge developed a tax freeze program that caps its available funds at one-half of one percent of the total annual budget. He would like to see the Town develop a healthy freeze program that is also fiscally responsible for the Town. Mayor Howroyd asked the Directors to be ready to discuss formation of a committee at next week’s meeting. E. Appropriation to Whiton Library Fund – window project..................................$98,380 for replacement of Whiton Library windows to be funded by Whiton Library Undesignated Fund Balance. General Manager Shanley explained that the total value of this project is approximately $150,000 and all funds come from a trust fund specifically designed for this purpose. Mayor Howroyd opened the floor for public comment at this time. There being no public comment the hearing on this item was closed. Deputy Mayor O’Neill asked if the Library Board had met and approved this project and if the windows will be architecturally correct. Both questions were answered in the affirmative. Director Peak remembers reading a memo regarding energy savings, which suggested replacing windows to conserve energy. He asked if there were different options available allowing the Town to saving money on energy costs. General Manager Shanley explained that the optimal choice has to balance energy savings and architecturally appropriate windows. Doug McDonough, Library Director, further explained that the Library Board depended on the expertise of Town staff regarding the quality of windows. The windows chosen do have low-E glass and are energy efficient. They should be replaced by autumn. Director Zingler asked if the windows would be wood, aluminum or vinyl. Mr. McDonough answered white vinyl.

Board of Directors January 9, 2007 Minutes Page 6 of 9 Director Pelletier reminded the General Manager of a letter received from the Historic Commission asking for the right of first refusal on historic articles before they are sold or discarded. She asked that Mr. Shanley check with Town staff about the safety of the windows and, if appropriate, contact the Historical Society to determine their interest in the windows being removed. Director Topping asked if any doors are being replaced as part of this project. He was answered in the negative. 4. CONSENT CALENDAR (with the removal of item 3.B.) 3A. Appropriation to Capital Improvement Reserve - Rehabilitation of the Park Street Bridge ........................................................$1,216,000 to be financed by a grant from the Federal Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) Program for reimbursement of construction, inspection, and administration costs for the rehabilitation of the Park Street Bridge and authorization for the General Manager to enter into an agreement with the State of Connecticut. 3C. Appropriation to Special Projects as follows: 1. Youth Service Bureau .....................................................................................$1,800 for National and Global Youth Service Day to be financed by a grant from Youth Service America along with the Department of Justice and the Office of Juvenile Delinquency. 2. Police Crime Prevention/Community Relations Grants ....................................$100

for community based projects and/or programs to be financed by a donation from Rockville Bank which is gratefully acknowledged and accepted. 3. Manchester Emergency Employment Fund....................................................$2,000 for emergency needs addressed by the Human Services Department. 3E. Appropriation to Whiton Library Fund – window project……………………..$98,380 for replacement of Whiton Library windows to be funded by Whiton Library Undesignated Fund Balance. 15B. Resolutions authorizing applications for grants from the Surface Transportation Program as follows: 1. Middle Turnpike East Reconstruction 2. North Main Street Reconstruction 3. Middle Turnpike East Closed Loop Traffic Signal System 15C. Acceptance of Lisa Drive as a town street by virtue of a Warrantee Deed from the Housing Authority of the Town of Manchester. Secretary Zingler moved and Director Topping seconded the motion.

Eight Voted in Favor

Board of Directors January 9, 2007 Minutes Page 7 of 9 5. REPORTS. A. Manager’s Report. General Manager Shanley reported that the Town does still have the option to participate in the 2010 program with the new power vendor. He thanked the Red Cross for their impressive response to the people involved in the fire at 2-4 Pearl Street. Seventeen people were displaced and fourteen of those have already been placed. Human Services did a great job as well. General Manager Shanley reported to the Board that our region of the state has surplus flu vaccine and will be distributing it for free in flu clinics in the area. John Rainaldi, Director of Assessment and Collection, gave an explanation of the income method as requested by Director Pelletier at a previous Board meeting. The income method is very similar to the sales comparison method. Director Pelletier is concerned because people who purchased multi-family properties purchased at inflated prices and with a very low assessment on the records at the time of purchase. She thinks the Town will end up with a situation where properties are not going to be maintained. B. QUESTIONS AND COMMENTS BY BOARD MEMBERS REGARDING

ITEMS ON THE AGENDA THAT MAY NEED ADDITIONAL INFORMATION FOR THE NEXT MEETING.

Director Spadaccini asked about the next step on the Dean Machine Corporation issue. General Manager Shanley answered that the company has a set amount of time to market the property and if they are unsuccessful, it would be a possibility to look into marketing their liens. Town Attorney Darby has been in contact with the owner who told him there is now an estimated cost for cleanup. This allows the owner to approach buyers with real numbers and they have had several people show interest in the property. Director Spadaccini asked for an update on the vacant part of the Parkade property. General Manager Shanley stated that there has been significant activity on the part of a potential buyer with due diligence actions. Director Spadaccini asked for a report on the Parkade as soon as something changes with its status. He feels multi-family properties have become a real problem in Town and thinks the recommendations made in the Downtown Special Services District report may be applicable to all of central Manchester. Director Spadaccini thinks the Town should have some plans in place to deal with blighted properties. He also asked for information on how properties are evaluated for purchase by the Manchester Land Trust. General Manager Shanley explained that the transaction takes place between the Trust and a private individual. Town Attorney Darby explained that the Manchester Land Trust is not a taxable entity, unless it is holding property for a taxable purpose. The Assessor’s office will notify the Land Trust if property is taxable or not. The Town does not have the ability to determine if the Land Trust can

Board of Directors January 9, 2007 Minutes Page 8 of 9 or cannot acquire a property, only whether it is taxable or not. The criteria for open space is determined by Federal and State laws. Attorney Darby will get a more in-depth analysis for the Board. Mayor Howroyd noted that we would not like the Manchester Land Trust to work at cross purposes with the Town of Manchester. Director Topping has concerns about the Land Trust acquiring property from owners who find it more economically feasible to sell their property to the Land Trust. He mentioned a property on Hillstown Road that is clearly open space; however, the property at Middle Turnpike and Center Street has a chain link fence with a No Trespassing sign. Director Topping asked how this property could be considered open space with that signage. Director Pelletier stated that there will still be Spruce Street block watch meetings but leadership will be changing. The problems over the proposed youth center really revolve around the process, not the building. She suggested the Board and Town staff learn some lessons from what has taken place and do things better in that neighborhood. Secretary Zingler is concerned about the contamination of the Dean Machine property and would like a report form the Water Department regarding the well in that area. General Manager Shanley will provide a report and noted that the Water Department has known about the contamination for about 30 years. The well has not been contaminated because of the way the water flows. Director Doucette gave a brief update on the meeting to discuss the Enterprise Zone in Manchester. Board members will receive a written report in their next mail log. There is currently a moratorium on Enterprise Zones by the legislature and this has been put on hold for now. Senator Mary Ann Handley is submitting a proposed bill regarding a Housing Development zone. Director Peak added his comments from the meeting regarding the Enterprise Zone and suggested a discussion about a Housing Development zone in the Spruce Street area would be appropriate for next month’s agenda. Director Pelletier asked if Manchester Country Club is still receptive to an audit and said she would like them to come back to a Board meeting. General Manager Shanley explained that they have asked for a reprieve until after they hire a new manager. Director Peak asked about the status of the RFP for an energy audit with an outside consultant.

Board of Directors January 9, 2007 Minutes Page 9 of 9 6. RECESS TO SECOND WEEK. The meeting was recessed until the January 16, 2007 second meeting of the month. Secretary Zingler moved and Deputy Mayor O’Neill seconded the motion. Eight Voted in Favor Recess: 9:39 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS



PRESENT: Mayor Howroyd, Deputy Mayor O’Neill, Secretary Zingler, Directors Sheridan, Topping, Doucette, Spadaccini, Peak, and Pelletier ALSO: General Manager Shanley and Town Attorney Darby

7. MEETING CALLED TO ORDER. #012-07 The meeting was called to order at 7:06 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Howroyd. 9. ADOPTION OF MINUTES OF PREVIOUS MEETING. #013-07 A. ADOPTED - Actions, December 12, 2006 – Regular Meeting #014-07 B. ADOPTED - Minutes, December 12, 2006 – Regular Meeting Zingler/Doucette Nine Voted in Favor 13. ACTION ON ITEMS OF PUBLIC HEARING. #015-07 3B. ADOPTED - Appropriations to Education Special Projects as follows: 1. Immigrant Children and Youth Education (FY 2007)..................................$17,027 to be financed by a grant from the State of Connecticut Department of Education. #016-07 2. Out-of-Town Magnet School Transportation (FY 2007)..............................$51,277 to be financed by a grant from the State of Connecticut Department of Education. Zingler/Peak Nine Voted in Favor #017-07 3D. ADOPTED - Approval of an amendment to the ordinance providing tax relief for elderly homeowners (HELP), Chapter 285, Article I, Sections 285-6 thru 285-14. (A copy of the proposed ordinance may be seen in the Town Clerk’s office during

business hours.) Zingler/Topping Nine Voted in Favor

Board of Directors January 16, 2007 Actions Page 2 of 4 14. UNFINISHED BUSINESS. A. APPOINTED - Appointments to Boards and Commissions which have members

with terms expiring in November/December 2006. #018-07 Board/Commission Name Term Expiring Housing Commission Patricia Cottle (R) November 2009 17 Grandview St. Spadaccini/Zingler Nine Voted in Favor #019-07 Housing Commission Jared Kupiec (D) November 2009 265 Slater Street, Apt. 409 Zingler/Topping Nine Voted in Favor #020-07 Human Relations Commission Stephen Shanbaum (D) November 2009 99 Hartford Road Zingler/Topping Nine Voted in Favor #021-07 B. APPOINTED - Appointment of an alternate member (D) to the Planning and Zoning

Commission to replace Clarence Zachery with a term expiring November 2008 – William Cherry, 11 Gerard Street.

Zingler/Topping Nine Voted in Favor

#022-07 C. TABLED - Transfer in General Fund from Contingency – ..............................$50,000

Board of Education for textbooks program.

Zingler/Doucette Eight Voted in Favor (Howroyd Abstained)

15. NEW BUSINESS.

#023-07 D. ADOPTED AS AMENDED - Consider and act on the following proposed

resolution: Resolution authorizing the lease financing of school technology equipment by the Town of Manchester and the expenditure of lease financing proceeds in an amount not to exceed $520,000 for the acquisition of said equipment. #024-07 MOTION TO AMEND ITEM 15.D TO READ:

“Resolution authorizing the lease financing of school technology equipment by the Town of Manchester and the expenditure of lease financing proceeds in an amount not to exceed $525,000 for the acquisition of said equipment.” (Note: The amount is correct within the body of the resolution.)

Zingler/Sheridan Nine Voted in Favor

Board of Directors January 16, 2007 Actions Page 3 of 4 Upon roll call vote the ayes and nays were as follows: AYES: NAYS: Director Pelletier Director Spadaccini Director Peak Deputy Mayor O’Neill Secretary Zingler Director Doucette Director Topping Director Sheridan Mayor Howroyd Mayor Howroyd declared the resolution adopted. E. Approval of revision to Public Improvement Standards. #025-07 MOTION TO APPROVE WITH LANGUAGE CHANGE (in italics):

The Director of Public Works shall establish and publish a rate of unit prices for the standardized items used for street and public infrastructure construction based on recent bid data received by the municipal sector. This list of unit prices shall be reviewed and updated each January.

O’Neill/Doucette Nine Voted in Favor

#026-07 G. TABLED - Appointment of an alternate member (D) to the Planning and Zoning Commission to replace alternate member who became regular member with a term expiring November 2008.

Zingler/Topping Nine Voted in Favor #027-07 ADOPTED – MOTION TO SUSPEND RULES TO ACCEPT RESIGNATION OF MARY FOLEY FROM THE HOUSING AUTHORITY. Zingler/Topping Nine Voted in Favor #028-07 ADOPTED - MOTION TO ACCEPT THE RESIGNATION OF MARY FOLEY FROM THE HOUSING AUTHORITY. Zingler/O’Neill Nine Voted in Favor

Board of Directors January 16, 2007 Actions Page 4 of 4 #029-07 H. ADOPTED - Appointment of a member (D) to the Housing Authority to fill the

vacancy left by Mary Foley with a term expiring November 2009 – Joanne Dorn, 848 Center Street.

Zingler/O’Neill Nine Voted in Favor #030-07 I. TABLED - Appointment of a member (D) to the Property Maintenance Code Board

of Appeals with a term expiring November 2009.

Zingler/O’Neill Nine Voted in Favor

#031-07 ADOPTED – MOTION TO SUSPEND RULES TO APPOINT A COMMITTEE. Spadaccini/Zingler Nine Voted in Favor #032-07 ADOPTED – MOTION TO APPOINT A COMMITTEE OF NOT LESS THAN FIVE RESIDENT TAXPAYERS OF THE TOWN OF MANCHESTER PURSUANT TO SECTION 12-129N OF THE CONNECTICUT STATUTES FOR THE PURPOSE OF INVESTIGATING AND MAKING RECOMMENDATIONS AS TO LOCAL OPTIONS FOR TAX RELIEF FOR ELDERLY CITIZENS. Spadaccini/Pelletier Nine Voted in Favor 18. ADJOURNMENT. #033-07 The meeting was adjourned until the February 6, 2007 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. Zingler/Peak Nine Voted in Favor Adjournment: 9:33 p.m. gem

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS



PRESENT: Mayor Howroyd, Deputy Mayor O’Neill, Secretary Zingler, Directors Sheridan, Topping, Doucette, Spadaccini, Peak, and Pelletier ALSO: General Manager Shanley and Town Attorney Darby

7. MEETING CALLED TO ORDER. The meeting was called to order at 7:06 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Howroyd. 8. AWARDS AND PRESENTATIONS. There were no awards or presentations. 9. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. ADOPTED - Actions, December 12, 2006 – Regular Meeting B. ADOPTED - Minutes, December 12, 2006 – Regular Meeting Motion made by Secretary Zingler and seconded by Director Doucette.

Nine Voted in Favor 10. COMMUNICATIONS. Director Peak received an e-mail from Diane and Gene DeJoannis requesting an update on the status of the 2010 Program and an energy audit for the Town of Manchester. 11. REPORTS. Secretary Zingler reported that the Health, Human, and Leisure Services Subcommittee will meet Wednesday, January 17, 2007, to discuss a Town-wide Mentoring Program. 12. PRESENTATION OF BID WAIVER REQUESTS. There were no bid waiver requests. 13. ACTION ON ITEMS OF PUBLIC HEARING. 3B. ADOPTED - Appropriations to Education Special Projects as follows: 1. Immigrant Children and Youth Education (FY 2007)..................................$17,027 to be financed by a grant from the State of Connecticut Department of Education.

Board of Directors January 16, 2007 Minutes Page 2 of 10 2. Out-of-Town Magnet School Transportation (FY 2007)..............................$51,277 to be financed by a grant from the State of Connecticut Department of Education. Motion made by Secretary Zingler and seconded by Director Peak.

Nine Voted in Favor 3D. ADOPTED - Approval of an amendment to the ordinance providing tax relief for elderly homeowners (HELP), Chapter 285, Article I, Sections 285-6 thru 285-14. (A copy of the proposed ordinance may be seen in the Town Clerk’s office during

business hours.) Director Spadaccini supports the proposed amendments, as they will be beneficial to some seniors. He thinks the Board should pursue other options and noted that State Statutes allow wide leeway for individual municipalities to provide relief. Director Spadaccini would like to appoint a committee as directed in State Statute 12-129N. Mayor Howroyd concurs with Director Spadaccini’s recommendation to appoint a committee. The Mayor and Minority Leader decided they will appoint five individuals (three Democrats, two Republicans), and one Board member from each party to the committee. Motion made by Secretary Zingler and seconded by Director Topping.

Nine Voted in Favor 14. UNFINISHED BUSINESS. A. APPOINTED - Appointments to Boards and Commissions which have members

with terms expiring in November/December 2006.

Board/Commission Name Term Expiring Housing Commission Patricia Cottle (R) November 2009 17 Grandview St. Motion made by Director Spadaccini and seconded by Secretary Zingler.

Nine Voted in Favor Housing Commission Jared Kupiec (D) November 2009 265 Slater Street, Apt. 409 Motion made by Secretary Zingler and seconded by Director Topping.

Nine Voted in Favor Human Relations Commission Stephen Shanbaum (D) November 2009 99 Hartford Road Motion made by Secretary Zingler and seconded by Director Topping.

Nine Voted in Favor

Board of Directors January 16, 2007 Minutes Page 3 of 10 B. APPOINTED - Appointment of an alternate member (D) to the Planning and Zoning

Commission to replace Clarence Zachery with a term expiring November 2008 – William Cherry, 11 Gerard Street.

Motion made by Secretary Zingler and seconded by Director Topping.

Nine Voted in Favor

C. TABLED - Transfer in General Fund from Contingency – ..............................$50,000 Board of Education for textbooks program.

Director Zingler reported that the last time he spoke with the Chair of the Board of Education, he was told that the committee is still diligently in the process of formulating a program. Motion made by Secretary Zingler and seconded by Director Doucette.

Eight Voted in Favor (Howroyd Abstained)

15. NEW BUSINESS.

A. Discussion of a donation of two used vehicles valued at $4,000 each to the Eighth

Utilities District Fire Police. General Manager Shanley explained that the Eighth Utilities District has requested two used vehicles for their use. Currently there are no vehicles available; however, Mr. Shanley is looking for direction from the Board on this matter should vehicles become available. Director Topping further explained that the Fire-Police Unit is made up of Manchester Fire Department and Eighth Utilities District personnel and serves the whole town. A unit called to an emergency is just as likely to be called to the southern part of Town as the northern. The vehicles would be used for blocking the streets due to downed wires, downed trees, and the like. The use of fire-police units would reduce the need for use of the Police Department, thereby reducing overtime expenses. Mayor Howroyd stated these units would provide a legitimate safety function and this is an excellent opportunity to promote positive relations with the Eighth Utilities District. Director Spadaccini asked if the Town could make an outright donation instead of proceeding with a Bid Waiver Request. General Manager Shanley will check with the Town Attorney. D. ADOPTED AS AMENDED - Consider and act on the following proposed

resolution: Resolution authorizing the lease financing of school technology equipment by the Town of Manchester and the expenditure of lease financing proceeds in an amount not to exceed $520,000 for the acquisition of said equipment.

Board of Directors January 16, 2007 Minutes Page 4 of 10 MOTION TO AMEND ITEM 15.D TO READ:

“Resolution authorizing the lease financing of school technology equipment by the Town of Manchester and the expenditure of lease financing proceeds in an amount not to exceed $525,000 for the acquisition of said equipment.” (Note: The amount is correct within the body of the resolution.)

Motion made by Secretary Zingler and seconded by Director Sheridan

Nine Voted in Favor Upon roll call vote, the ayes and nays were as follows: AYES: NAYS: Director Pelletier Director Spadaccini Director Peak Deputy Mayor O’Neill Secretary Zingler Director Doucette Director Topping Director Sheridan Mayor Howroyd Mayor Howroyd declared the resolution adopted.

E. Approval of revision to Public Improvement Standards. General Manager Shanley explained that the Public Improvements Standards contain a schedule of costs and the numbers within this schedule change dramatically from year to year. The proposed revision would allow the Director of Public Works to set the rates each January without needing to bring this matter before the Board annually. Director Spadaccini stated that he is concerned about arbitrarily assigning values and wondered if there is a formula to follow or an industry standard. Mark Carlino, Director of Public Works, explained that it is difficult to develop a set formula because the prices can fluctuate dramatically within different parts of the country. The closest to an industry standard he is aware of is a list published in American City and County; however, that focuses on the entire Northeast, not just the Greater Hartford area. Mr. Carlino gave a brief explanation of the purpose of the schedule of costs as needed for bonding. Director Spadaccini agrees with keeping up with the market, but feels there should be an industry standard applied. General Manager Shanley suggested the addition of language to the revision, which would say the schedule of costs is based on recent bid data. The schedule of costs is important in determining the bond amount.

Board of Directors January 16, 2007 Minutes Page 5 of 10 Director Peak asked if the consequence of not updating the schedule of costs would be that taxpayers are essentially “shorted” because the projects are not correctly bonded. Mr. Carlino explained that if a developer defaults the Town is responsible to finish construction. If the bond were not sufficient to cover the costs, the Town would have to pay the difference, essentially “shorting” the taxpayer. Director Doucette asked if Public Works has looked at what other municipalities have set for their schedule of costs and Mr. Carlino answered that they did not look at other municipalities individually; however, they use information provided by CRCOG to make comparisons. Although Director Doucette is surprised there is no industry standard, he is comfortable with the request being made. He feels if there is a problem, developers will communicate their concerns, and amendments can be made if needed. Director Pelletier likes the language suggested by Mr. Shanley. She is willing to approve the request as long as the Board of Directors receives a listing, in the format provided, with the request for revision each January when the schedule of costs is changed. MOTION TO APPROVE WITH LANGUAGE CHANGE (in italics):

The Director of Public Works shall establish and publish a rate of unit prices for the standardized items used for street and public infrastructure construction based on recent bid data received by the municipal sector. This list of unit prices shall be reviewed and updated each January.

Motion made by Deputy Mayor O’Neill and seconded by Director Doucette.

Nine Voted in Favor

F. Discussion of amendments to Rules of Procedure of the Town of Manchester Board of Directors.

Mayor Howroyd noted that there are two separate changes requested and asked that Director Sheridan describe the first request and Director Spadaccini describe the second. Director Sheridan explained that the amendment he proposed addresses several long-standing problems. Although he is not against discussion, he thinks that discussion items are getting out of hand. Director Sheridan would also like to see ample time to review materials associated with an item placed on the agenda. Receiving materials at the meeting in which the item is to be voted upon is not an efficient or effective way to do business. Items should be added to the published agenda only in the case of an absolute emergency. If an item can wait until the following month, it should. Director Sheridan suggested that adding an item to the agenda after it is published is the same as suspending the rules during a meeting and should require a majority vote. Director Spadaccini is open to amending the rules and agrees it is desirable to have ample notice of an agenda item. He does not recall the notice requirement being violated by either party. Director Spadaccini stated that if a rule makes sense, it should apply equally to the majority and minority parties. He does not see adding an item to the agenda after it is published

Board of Directors January 16, 2007 Minutes Page 6 of 10 as being the equivalent of suspending the rules. Director Spadaccini feels that discussion items are not a bad thing, provided all Board members exercise self-control. He would like to work on a compromise. Director Zingler thinks the proposed amendment is valid and will enable the work to flow more productively. Director Pelletier questioned the timing of this request and suggested the December meeting might be what spearheaded it. She thinks some Board members are trying to limit discussion and she has an issue with that. The Republicans will continue to place discussion items on the agenda. Director Topping stated that he does not see this proposed amendment as trying to limit discussion. He has made motions to move a question only when he sees the discussion deteriorating into a back and forth political game. At that point, he is in favor of ending the discussion. Director Topping thinks it makes good, sound sense to know the business being considered in advance. This gives Directors the opportunity to look at the information, gather data, and time to procure the feelings of the public. He thinks the best, effective use of time is to have all information in advance. Director Peak stated that when he saw this item on the agenda, his first reaction was that other Directors thought last month’s discussion items went too long. He feels that a number of discussion items have turned into productive results and listed several. Director Peak acknowledged that discussion items do slow down the process and that democracy is not the fastest form of government, but it is the fairest. He is open to amending the rule to include five-day notice of written materials. Deputy Mayor O’Neill made sure the Board members were aware that the new rule references a majority, not a super majority and not six votes. Director Spadaccini explained the second proposed change to the Rules of Procedure. He would like to see the public comment portion of the meeting (currently item 17 on a two meeting agenda) moved to the beginning of the second meeting. Until a couple years ago, that was how it was done. The Board is ultimately elected to do the public’s business and the public should not be speaking at 11:00 p.m. or even midnight. Those who take the time to come to a meeting should not have to wait several hours to speak. Director Spadaccini feels the beginning of the meeting is the appropriate place for public comment. Director Zingler asked whether the Board would be voting on this item or if it was purely on the agenda for discussion purposes. Mayor Howroyd explained that the changes to the Rules of Procedure are being discussed this evening and will be voted on in February. Director Pelletier noted that the Board has recently had several discussions regarding meeting with the public. She stated that the Board meetings are the place to accomplish this. Allowing the public to comment after all discussion and voting has taken place makes what they say moot.

Board of Directors January 16, 2007 Minutes Page 7 of 10 If something is important enough to come out to discuss at a Board meeting, it is important enough to change the public comment to earlier in the agenda. Director Doucette stated that the way the two-meeting agenda is designed allows the public an opportunity to speak during the first part of the first meeting. He has no objection to this change, but would like to see what other Board members think. Director Peak stated that he supports the idea of moving public comment to the beginning of the second meeting. He thinks it is important to remove any impediments that may keep people from speaking out. Director Peak does not see a down side to moving public comment. Director Topping is willing to listen to debate over this issue and look at it with an open mind. It makes sense to listen to the public and he sees nothing wrong with entertaining this change. Mayor Howroyd has operated under both sets of rules. He stated that people do have the opportunity to present their views before action is taken. Mayor Howroyd would consider public comment at the beginning of the first meeting open for any issue and the public comment at the beginning of the second meeting as long as it is regarding an item on the current agenda. He thinks it is important to strike a balance between the public’s ability to speak and the Board’s ability to complete business. Director Pelletier has no problem with moving the public comment section to the beginning of the second meeting and limiting the comments to items on the agenda. She reminded the Board that each member has a time limit in which to speak. G. TABLED - Appointment of an alternate member (D) to the Planning and Zoning

Commission to replace alternate member who became regular member with a term expiring November 2008.

Motion made by Secretary Zingler and seconded by Director Topping.

Nine Voted in Favor ADOPTED – MOTION TO SUSPEND RULES TO ACCEPT RESIGNATION OF MARY FOLEY FROM THE HOUSING AUTHORITY. Motion made by Secretary Zingler and seconded by Director Topping.

Nine Voted in Favor ADOPTED - MOTION TO ACCEPT THE RESIGNATION OF MARY FOLEY FROM THE HOUSING AUTHORITY. Motion made by Secretary Zingler and seconded by Deputy Mayor O’Neill.

Nine Voted in Favor

Board of Directors January 16, 2007 Minutes Page 8 of 10 H. ADOPTED - Appointment of a member (D) to the Housing Authority to fill the

vacancy left by Mary Foley with a term expiring November 2009 – Joanne Dorn, 848 Center Street.

Motion made by Secretary Zingler and seconded by Deputy Mayor O’Neill. Nine Voted in Favor

I. TABLED - Appointment of a member (D) to the Property Maintenance Code Board

of Appeals with a term expiring November 2009.

Motion made by Secretary Zingler and seconded by Deputy Mayor O’Neill. Nine Voted in Favor

ADOPTED – MOTION TO SUSPEND RULES TO APPOINT A COMMITTEE.

Motion made by Director Spadaccini and seconded by Secretary Zingler.

Nine Voted in Favor ADOPTED – MOTION TO APPOINT A COMMITTEE OF NOT LESS THAN FIVE RESIDENT TAXPAYERS OF THE TOWN OF MANCHESTER PURSUANT TO SECTION 12-129N OF THE CONNECTICUT STATUTES FOR THE PURPOSE OF INVESTIGATING AND MAKING RECOMMENDATIONS AS TO LOCAL OPTIONS FOR TAX RELIEF FOR ELDERLY CITIZENS. Motion made by Director Spadaccini and seconded by Director Pelletier.

Nine Voted in Favor 16. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. Janet Heller, 452 Adams Street, encouraged the Town of Manchester and its residents to sign up for the 20% by 2010 Clean Energy Campaign. The solar panels that are available through this program can be used to generate more interest. Publicity and outreach would generate more people who would sign up. Ms. Heller suggested inviting a representative from Smart Power to the next Board meeting. Gene DeJoannis, 280 Scott Drive, seconded what Ms. Heller said. He would also like to see the Town sign up and thinks it is a good example for the residents. Mr. DeJoannis spoke about investing in new, local generators as well as the potential savings for the Town. Diane DeJoannis, 280 Scott Drive, thinks it is important for the Town to sign onto this program and would like to see an item on the agenda. Bill Ogden, 137 Branford Street, gave a little history on the change in agenda order. He thinks it is nice that the two parties seem to be working together. Mr. Ogden spoke about the lease with the Manchester Country Club and stated that he does not want his tax money subsidizing the country club.

Board of Directors January 16, 2007 Minutes Page 9 of 10 17. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR FUTURE AGENDA OR OF GENERAL CONCERN. Deputy Mayor O’Neill would like some changes made in the sign-up process for children’s swimming lessons. She asked if sign-ups could be done online or even by mail. Ms. O’Neill would like to see a system where people do not have to wait in line for as long as two hours to sign up for lessons. If the issue is that the lessons fill up fast, add more classes. Director Zingler echoed the Deputy Mayor’s sentiments. He has had to wait one and a half to two hours to sign his own children up. Mr. Zingler would like to see neighborhood meetings placed on the agenda and has a proposed schedule he would like to discuss. He would like to provide an opportunity for this Board to reach out to as many people as possible. General Manager Shanley will have the Recreation staff come to a Board meeting to discuss the process. Although it seems to be a cumbersome process, other ways have been discussed and each seems to have its own issues. Director Pelletier remembers an explanation of a valid reason why the initial sign-up had to be in person and suggested a possible opportunity for the second part of registration to be online. She thinks if there were a way to get around in-person registration, Recreation staff would have implemented it. Director Doucette would like to see an energy audit and/or addressing the 2010 concept as an agenda item. General Manager Shanley stated that he intended to address the 2010 program during the budget process. To participate would increase rates 8-9%. In our current budget, there is not the capacity to buy class one credits; however, in the next budget funds can be allotted specifically for that purpose. Mr. Shanley also noted that there was a discussion about an energy audit, but he did not receive a directive from the Board. Mr. Shanley outlined some actions taken by Town staff and stated that he needs a directive from the Board as to the specific scope of the energy audit desired. Director Peak suggested the Town adopt a resolution pledging the Town’s support of the National Guard. It requires nothing more than the current law but he feels it would be a nice gesture. Mr. Peak also asked for an update on contract negotiations. General Manager Shanley stated that the Town is likely moving into arbitration with the Public Works’ contract. Mayor Howroyd reminded Board members to be very aware of communications with union leadership so as not to compromise the Town’s ability to negotiate contracts. Director Sheridan noted that it has been approximately one year since General Manager Shanley started with the Town of Manchester and he wanted to recognize him. Mr. Shanley has met and exceeded Director Sheridan’s expectations and he appreciates Scott going the extra mile.

Board of Directors January 16, 2007 Minutes Page 10 of 10 Director Spadaccini passed on a curbing repair request for a resident on Timrod Road. He stated that he would like to pursue the concept of a special services or special taxing district in the Buckland area and is encouraged to hear it is being discussed. Mr. Spadaccini explained that property owners will need to vote on it and noted that it will be difficult to approach some property owners because that area has many national companies as property owners. He would like to see Manchester approach the Planning Department or the Town Manager in South Windsor to determine their interest. Mayor Howroyd would like to see the Board consider the fate of the Mary Cheney Library on a future agenda. Either renovations or construction at an alternate site needs to take place sooner rather than later. 18. ADJOURNMENT. The meeting was adjourned until the February 6, 2007 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. Motion made by Secretary Zingler and seconded by Director Peak.

Nine Voted in Favor Adjournment: 9:33 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

MINUTES

POLICY BRIEFING MEETING OF THE BOARD OF DIRECTORS

Tuesday, January 23, 2007

8:00 a.m.

Manchester Room, Town Hall 41 Center Street

Manchester, CT 06040

PRESENT: Directors Doucette, Peak and Spadaccini ABSENT: Mayor Howroyd, Deputy Mayor O’Neill, Pelletier, Sheridan, Topping and Zingler ALSO: General Manager Scott Shanley, Erica Bromley, Bob Bycholski, Mark Carlino,

Maryann Cherniak-Lexius, Alan Desmarais, Julian Freund, Don Janelle, Jack McCoy, Dede Moore, Mary Roche-Cronin and Tim O’Neil

Kim Phillips (Journal Inquirer) The meeting was called to order at 8:14 a.m. 1. Proposed Regional/Local Emergency Operations Center – Public Works Facility. The meeting was recessed at 9:10 a.m.

APPROVED: ATTEST: ______________________________________ Secretary, Manchester Board of Directors

Manchester Police Department Inter-office Memorandum

To: Scott Shanley, General Manager From: James O. Berry, Chief of Police Date: January 4, 2006 Subject: Board Agenda Item Donation $4,200.00 Schaller Acura of Manchester would like to donate a 12’ x 7’ box trailer to the Manchester Police Department. The trailer was purchased, by Schaller, from Atlantic Coast Trailer Sales in Charlton, Massachusetts for $4,200.00; this is a new trailer and the title will be signed over to Manchester Police Department. The trailer would be utilized at various car seat clinics, DUI checkpoints and other events where certified technicians could inspect car seats. The trailer would be able to contain all of the supplies as well as numerous car seats that MPD receives as donations. I request that the donation of this trailer be placed on the next Board of Directors’ agenda for acceptance and appropriation. ____________________________ Chief James O. Berry

I ntroauction

A caring adult can make a big difference in a child's future. Mentors help young peopleaugment social skills and emotional well-being, improve cognitive skills, and plan for thefuture. High quality mentoring can also result in better attendance at school, lowerdropout rates, and decreased involvement with drugs and violent behavior.

School-based mentoring:.Offers students the chance to develop a relationship with one or more adults,

other than parents and teachers, who become friends, role model and advocatesfor them;

.Typically takes place at school, either during or immediately after school hours;

.Can take several forms including tutoring, game playing and sports;.Typically asks a mentor for a commitment of at least one school year; and.Requires mentor screening and ongoing support and supervision.

Research shows that mentoring is an extremely effective way to positively affect ouryouth:

.73% of children are more likely to raise their goals as a result of the relationship

.59% are more likely to get better grades

.46% are less likely to get involved with drugs

Statistics provided by Big Brothers Big Sisters reveal:.27% less likely to begin using alcohol.37% less likely to skip a class.56% report improved relationships with peers and family members.64% developed higher levels of self-confidence.33% were less likely to hit someone

A Recent National Poll found 57 million adult Americans are willing to mentor.Potential mentors tend to be:

.Between the ages of 18-44

.Have household incomes of $50,000 or more

.Have some college education or more

.Have access to the Internet

.Have a child in their household

Equally important the Poll found:.88% would like to have a choice among mentoring options.84% want access to expert help, orientation and training.67% would like their employer to provide time off

15 million young Americans ages 10-18, nearly half of the nation's young people wantand need mentors.

Town of Manchester Administrative Policy

The Town of Manchester, through its programs and services, is committed to the youth inour community in several ways including a broad array of programs for children, libraryprograms, recreation programs, and the Employee Mentoring Partnership. This policydescribes the guidelines for employees wishing to participate in the Employee MentoringPartnership, as approved by the Board of Directors.

Policy:

1 The Town of Manchester supports the participation of its employees in thevolunteer mentoring partnership, and encourages employees to participate involunteer opportunities available within Manchester schools either on or off duty.The Town has set a goal of five percent (5%) participation of its employees in theavailable school mentoring opportunities.

2.

The Manchester Mentoring Partnership in cooperation with Manchester schoolswill provide several opportunities to mentor students in one of Manchester'spublic schools. Employees may volunteer for the Town Wide Mentoring Programas established by the Superintendent of Schools and the Board of Education.

3, Each full time permanent Town of Manchester employee may utilize one hour ofpaid work time per week to mentor a child, if the mentoring is performed duringthe employees normally scheduled working hours. Employee must make aminimum commitment of one hour a week for one school year.

4. In addition to the one hour of paid time for the volunteer activities, each employeemay also utilize up to one half hour of paid time for travel to and from thetutoring/mentoring site, if such travel is performed during the employee's normalscheduled working hours.

5. Employees wishing to participate in the Manchester Mentoring Partnership shouldcontact the Human Resource Department to formalize registration and utilize paidtime for their volunteer activities and associated travel time. Participation in theprogram will be open to all Town Employees provided that DepartmentOperations are not negatively impacted. Documentation of volunteer time shouldbe recorded at the volunteer site and returned to the Human Resource Department.

63 Woodstock DriveManchester, CT 06040December 29, 2006

Mr. Frank Maffe, ChairmanTown of Manchester Building Com.mittee

Dear Frank

Due to nun1.erous other comn1itmentS, I feel it would be unfair for me to acceptreappoit1tn1ent to the TOW11 of Manchester Blulding Committee.

Therefore please accept this as my official resignation from the Building

Comll11ttee.It has been a pleasure alld an honor to serve on the committee for the past 9 years.

,Respectt\uly

~I .

9---Edward Epstein

Item for January 2007 Agenda Moved, that the Rules of Procedure of the Town of Manchester Board of Directors adopted January 17, 2006, be amended in accordance with Rule 20.1 of those Rules of Procedure, and Section 3-7 of the Charter of the Town of Manchester, by the deletion of Rule 11.3 and the substitution of the following therefor: 11.3 Any proposed ordinance, resolution, appropriation, appointment, approval or

authorization, or any other item requiring Board action, shall be placed upon the Agenda at the request of any member, made to the Chairman or General Manager not less than ten (10) days before the date of the meeting at which the item is to be considered. Supporting written materials for any such action item shall also be provided to the General Manager for distribution to all Board members not less than five (5) days before the date of the meeting at which the item is to be considered. An action item shall be placed upon the Agenda for the next immediate meeting of the Board, without regard to the ten-day limitation imposed herein if the item is submitted in writing to the Chairman of General Manager and bears the signatures of a majority of the whole Board.

11.4 Items which do not require Board action, but which are brought before the Board

for purposes of comment or discussion, may be placed upon the Agenda only with the consent of both the Chairman and the Minority Leader. Nothing in this Rule 11.4 should be construed as a limiting any member’s ability to discuss an item under Items 10 and 17 of Rule 5.1 or Items 5 and 13 of Rule 5.2.

Moved that the Rules of Procedure of the Town of Manchester Board of Directors adoptedJanuary 17, 2006 be amended in accordance with Rule 20.1 of those Rules of Procedure, andSection 3.7 of the Charter of the Town of Manchester by amending Rule 5.1 as follows:

SECOND MEETING OF THE MONTH(7) Meeting Called to Order.(8) A wards and Presentations(9) Opening of Meeting to Electors or Taxpayers Who Wish to Be Heard on any Subject

Within the Jurisdiction of the Board of Directors; (10) Adoption of Minutes of Previous Meeting

(11) Communications(12) Reports

a) General Manager's Reportb) Other Reports

(13) Presentation of Bid Waiver Requests(14) Action On Items Of Public Hearings(15) Unfinished Business(16) New Business(17) Comment and Discussion by Board Members on Items for Future Agenda or of GeneralConcern(18) Adjournment

TOWN OF MANCHESTER, CONNECTICUT ! INTEROFFICE MEMORANDUM

F INANCE DEPARTMENT

MEMO TO: Mr. Scott Shanley, General Manager SUBJECT: Donation of Surplus Police Vehicles to the Eighth Utilities District Police Unit DATE: January 18, 2007 At its January 16, 2007 meeting, the Board of Directors indicated its desire to donate two surplus Police Department vehicles to the police unit of the Eighth Utilities District. My belief at that time was that, in accordance with language contained in the Town Charter, the donation would require a bid waiver. I subsequently reviewed the specific Charter language and noted that a competitive bid is required only when real or personal property is sold. Since the vehicles are being donated, if the Board of Directors wishes to donate the vehicles, it only needs to approve the transaction and not a related bid waiver. The Town Attorney's Office has indicated its agreement with this determination. Thus, I will be requesting that this action item be placed on the February Board of Directors agenda solely as a new business item without a related bid waiver. Alan J. Desmarais Director of Finance AJD/baw cc: Mark Carlino Chief James Berry Gerald Dupont Tim O’Neil

TOWN OF MANCHESTER, CONNECTICUT GENERAL MANAGER’S OFFICE

DATE: January 31, 2007 MEMO TO: Board of Directors FROM: Scott Shanley, General Manager SUBJECT: Building Reuse Committee

Members of the Board, I recommend a resolution organizing a Building Reuse Committee to discuss, authorize architectural/engineering work and the like and to recommend to the Board of Directors future use options for the following buildings: 1. Cheney Building; 2. Old Fire House – School Street; 3. Boiler Plant – School Street; 4. Log home – Dennison property; and 5. Grange Hall. Among others, the Committee would consist of two members of the Board of Directors, two members of the Board of Education, the Executive Director of the Historical Society, the Executive Director of the Cheney Commission, a member of the Special Services District and members of the Chamber of Commerce. Staff for the committee would be flexible, depending upon the demands. Respectfully submitted, _________________________ General Manager SS:dph

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