agenda regular board meeting tuesday, november 26, 2019, 7 ... package - regular boar… · agenda...

AGENDARegular Board Meeting Tuesday, November 26, 2019, 7:00 pmCEC - Boardroom

Mission: Disciples of Christ, nurturing mind, body, and soul to the fullness of life. Vision: Changing the world through Catholic education.

Pages

3

6

24

25

28

29

34

39

A. Routine Matters

1. Call to Order and Attendance

2. Acknowledgement of First Nations Sacred Territory

3. National Anthem

4. Opening Prayer

5. Approval of Agenda

a. Approval of Calendar Items

6. Declaration of Interest

7. Approval of Minutes, Regular Board Meeting, October 22, 2019

a. Business Arising from the Minutes

B. Pastor’s Remarks

1. Monsignor Joseph Sheils

C. Awards and Presentation

1. Heritage Mississauga Award - Luz del Rosario

D. Delegations

1. Human Sex Trafficking Awareness and Prevention Education - Regional Councillor Johanna Downey

E. Updates/Information/Reports from Trustees for Receipt

1. Regular Reports

2. Good News Items

3. Chair's Year End Address to the Board

F. Information/Reports from Committees for Receipt

1. Minutes of the Central Committee for Catholic School Councils Meeting, September 5, 2019

2. Minutes of the Audit Committee Meeting, September 17, 2019

3. Minutes of the Faith and Program Committee Meeting, October 8, 2019

4. Minutes of the Special Education Advisory Committee Meeting, October 9, 2019 45

G. Information/Reports from Administration for Receipt 51

1. Letter of Retirement, Lori DeWitte, Principal

H. Trustee/Committee/Administration Reports Requiring Action

1. Motions Recommended by the Audit Committee, November 12, 2019 53

2. Motions Recommended by the Faith and Program Committee, November 12, 2019 78

I. Notices of Motion

J. Additional Business

K. Questions Asked of, and by, Trustees

L. Declared Interest Items

M. In Camera SessionSee In Camera Agenda

N. Rise and Report

O. Future Meetings

December 3, 2019 (Organizational Board Meeting) December 10, 2019January 28, 2020February 25, 2020March 24, 2020April 28, 2020 May 26, 2020 June 16, 2020

P. Adjournment

2

OPENING PRAYER

O ALMIGHTY GOD OUR FATHER IN HEAVEN

FROM WHOM ALL GOODNESS AND TRUTH ON EARTH HAVE COME FORTH

GRANT TO US – THE CATHOLIC COMMUNITY GATHERED AT THIS MEETING

THE VISION TO RECOGNIZE AND THE VIGOR TO ESPOUSE

SOUND PRINCIPLES OF EDUCATIONAL THEORY AND PRACTICE IN A SPIRIT OF BALANCED

JUDGEMENT AND WITH PROPER PERSPECTIVE

GIVE US ALSO THE COURAGE TO TURN AT ALL TIMES

ONTO THE PATH OF HIGHER GOODNESS IN OUR DELIBERATIONS

ADMINISTRATIVE DECISIONS AND COURSES OF ACTION

3

Regular Board Meeting, November 26, 2019 Remembering Our Deceased

Remembering Our Deceased

November 2019

Let us remember the students, staff, and family members of staff who have recently passed away, and keep them in our thoughts and prayers. Eternal rest grant unto them O Lord and let the perpetual light shine upon them. May they rest in peace. Amen

Student/Former Student

► Nicolas and Jonathan Bastidas, students from St. Bonaventure Catholic Elementary School.

Staff/Former Staff

► Cathy Burns, retired teacher; mother of Meg Burns, teacher, Philip Pocock Catholic Secondary School.

► Karen Morris, retired teacher; mother of Dave Morris, teacher, Guardian Angels Catholic School.

► Patricia Bass, retired teacher, mother of Christine Stefaniuk, teacher, St Hilary Catholic School; mother-in law of Fred Stefaniuk, teacher, Philip Pocock Catholic Secondary School; grandmother of Shari Stefaniuk, teacher, Philip Pocock Catholic Secondary School.

► Amavel Baptista, retired custodian; father of Paul Baptista, child and youth worker, St. Oscar Romero Catholic Secondary School; husband of Rosa Baptista, retired custodian; father-in-law of Lucie Baptista, teacher personnel manager, Human Resources Department, CEC; father-in-law of Lucie DeSousa-Baptista, educational resource worker, St. Ursula Catholic School; grandfather of Jessica Baptista, educational resource worker, St. Monica Catholic School.

► Eileen Tauskela, retired head secretary, Holy Name of Mary Catholic Secondary School; mother of Mary Barclay, former teacher.

► Sarah Fitzsimmons, retired secretary, Plant Department, Keaton Centre; mother of Patricia Fitzsimmons-Rosolak, retired teacher.

Family Members of Staff/Former Staff

► Grace Brewer, grandmother of Chris Brewer, teacher, St. John Bosco Catholic School; mother of Dave Brewer, occasional educational resource worker, St. Marguerite D'Youville Catholic Secondary School.

► Regina Ugiomo Odin, grandmother of Konyehie Ashien, teacher, Father C.W. Sullivan Catholic School.

► Rosa Pietrangelo, grandmother of Vanessa Biszko, teacher, St. Lucy Catholic School.

► Dorothy Wisson, grandmother of Cynthia Rawn-Kane, teacher, St. Joseph Catholic Secondary School (Mississauga).

► Carol Beaton, wife of Joe Beaton, teacher, Ascension of Our Lord Catholic Secondary School, sister-in-law of Waldo Paquete, lead hand, Iona Catholic Secondary School.

► April DiFilippo Lopez, daughter of Marge DiFilippo, retired guidance secretary, Ascension of our Lord Catholic Secondary School.

► James Anthony Banks, brother-in-law of Lori Banks, St. Elizabeth Seton Catholic School.

► Jeremiah Horan, father of Maggie Boss, principal, All Saints Catholic School; father-in-law of Jamie Marr, teacher, St. Roch Catholic Secondary School; grandfather of Andrew Boss, teacher, St. Marguerite D'Youville Catholic Secondary School; grandfather of Jeffrey Boss, former teacher and his wife Nancy Boss, teacher, St. Joan of Arc Catholic Secondary School.

4

Regular Board Meeting, November 26, 2019 Remembering Our Deceased

► Wasyl (William/Bill) Twerdochlib, father-in-law of Daria Twerdochlib, retired teacher; grandfather of Katherine Petruk, teacher, St. Francis Xavier Catholic Secondary School.

► Joseph “Joe” Brozovic, father of Cynthia Van Ryke de Groot, former teacher, Notre Dame Catholic Secondary School.

► Irene Tremblay, grandmother of Karen Scherer, educational resource worker, St. Richard Catholic School.

► Joseph Parrottino, grandfather of Claudia Lehecka, vice principal, Cardinal Leger Catholic Secondary School.

► Wiryanta Liem, father of Edward Liem, technical support specialist, ICT Department, CEC.

► Mary Josephine (Deany) Walker, mother of Emily MacPherson, retired teacher, St. Clare Catholic School and Sue McKinnon, retired teacher, Divine Mercy Catholic School.

► Claire King, grandmother of Stephanie Lesniewski, teacher, Christ the King Catholic School ; grandmother-in-law of Dan Lesniewski, teacher, St. Marcellinus Catholic Secondary School.

► Gerry (Gerard) Keenan, husband of Patti Keenan, head secretary, St. Gerard Catholic School.

► Esterina Furgiuele, mother of Frank Furgiuele, principal, St. Marcellinus Catholic Secondary School.

► Audrey Vandervoort, mother of Henry Vandervoort, teacher, St. John the Baptist Catholic School.

► Colotha Eliza Campbell, mother of Wayne Campbell, vice principal, St. Ursula Catholic School and St. Francis Xavier Catholic Elementary School; mother-in-law of Sharlene Dyce Campbell, former teacher.

► Anna Krawczyk, mother of Oksana Krawczyk, teacher, St. John Henry Newman Catholic Elementary School.

► Kazimiera Nowakowska, grandmother of Monika Fazzari, teacher, Sts. Peter and Paul Catholic School.

► Vittoria Meschino, mother of Tania Meschino, teacher, St. Roch Catholic Secondary School.

► Carolina Sbrizzi, mother-in-law of Jillian Sbrizzi, teacher, St. Anne Catholic School.

► Primo Nascimben, father of Tanya Passarelli, teacher, Pauline Vanier Catholic Elementary School.

► Edith Poppe, mother of Phil Poppe, teacher, St. Augustine Catholic Secondary School.

► Rosa Budisa, grandmother of Peter Marinovic, teacher, St. Marcellinus Catholic Secondary School.

► Franciska Joan Bernett, mother of Judith Ford, retired teacher, Sts. Martha and Mary Catholic School; grandmother of Hilary Coull, long term occasional, Our Lady of Mount Carmel Catholic Secondary School and Adriana Ford, teacher, St. Gerard Catholic School.

► Ronald Pinto, father of Brian Pinto, teacher, St. Marguerite d'Youville Catholic Secondary School.

► Giovanni Bruno, grandfather of Nadia Bruno, teacher, Father Francis McSpiritt Catholic School and Tonia Bruno, teacher, Philip Pocock Catholic Secondary School.

► Maria Bruni, mother of Carmine Bruni, teacher, St. Leonard Catholic School; mother-in-law of Mariella Bruni, teacher, Father Francis McSpiritt Catholic School.

► Ewald Walter Zielke, father of Melissa (Katherine) Zielke, teacher, St. Martin Catholic Secondary School.

► Mike Štefanac, stepfather of Joseph Škrak, teacher, St. Joseph Catholic Secondary School (Mississauga).

► Carmelina (Philomena) O’Brien, mother of Caroline McFarland, administrative assistant, Mississauga Brampton Central Family of Schools, CEC.

And, also for those whose passing we have not mentioned,

we know that God will not forget.

5

Agenda – Regular Board Meeting – November 26, 2019

RECOMMENDATION TO THE BOARD

REPORT NUMBER A 7

MINUTES OF THE

REGULAR BOARD MEETING OCTOBER 22, 2019

1. THAT THE MINUTES OF THE REGULAR BOARD MEETING, OCTOBER 22, 2019, BE APPROVED.

6

Minutes of the Regular Board Meeting, October 22, 2019

MINUTES Regular Board Meeting Memorial for Saint John Paul II Tuesday, October 22, 2019, 7:00 pm Board Room, Catholic Education Centre Chair: Sharon Hobin Vice Chair: Thomas Thomas Trustees: Brea Corbet, Darryl D'Souza, Frank Di Cosola, Luz del Rosario,

Bruno Iannicca, Mario Pascucci, Stefano Pascucci, Shawn Xaviour

Student Trustees: Sheanne Jesudhason, Eugene Zanone Director of Education: Marianne Mazzorato Associate Director of Instructional Services: David Amaral Associate Director of Corporate Services: Daniel Del Bianco Executive Superintendent of Finance, CFO and Treasurer:

Julie Cherepacha

Superintendents: Wayne Brunton, Deborah Finegan-Downey, Silvana Gos, Brian Hester, Jodi Kuran, Martine Lewis, Cairine MacDonald, Carmel Murphy, Lucy Papaloni, Les Storey, Stephanie Strong, Mathew Thomas, Max Vecchiarino

General Managers: Bruce Campbell, Theresa Davis, Richard Moriah Recorder: Laurie Mackereth Regrets: Trustee Anna da Silva

A. Routine Matters

1. Call to Order and Attendance Chair of the Board, Sharon Hobin, called the meeting to order at 7:05 p.m.

2. Acknowledgement of First Nations Sacred Territory Chair of the Board, Sharon Hobin, acknowledged the sacred territory of the Mississaugas of the Credit First Nation.

3. National Anthem

4. Opening Prayer Chair of the Board, Sharon Hobin, led the Opening Prayer.


Additions to the Agenda: E1 OCSTA Resolutions H 7 Motion Recommended by the Contract and Negotiations Committee October 22, 2019 H 8 Ontario Catholic School Trustees' Association Finance Brief Submission

7


Motion 266 (19-10-22) Moved by Stefano Pascucci Seconded by Luz del Rosario

THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED

a. Approval of Calendar Items - Nil


The following trustees declared an interest in agenda items H7, M5, M7 Trustee Sharon Hobin —family members belong to OECTA Trustee Mario Pascucci—family member belongs to OECTA Trustee Stefano Pascucci—family member belongs to OECTA Trustee Bruno Iannicca—family members belong to OECTA and CUPE 2026 Trustee Frank Di Cosola declared an interest in agenda item M5—family member belongs to CUPE at another school board.

Motion 267 (19-10-22) Moved by Mario Pascucci Seconded by Stefano Pascucci

THAT THE DECLARED INTEREST ITEMS BE MOVED TO AGENDA ITEM L. CARRIED

7. Approval of Minutes, Regular Board Meeting, September 24, 2019

Motion 268 (19-10-22) Moved by Shawn Xaviour Seconded by Darryl D'Souza

THAT THE MINUTES OF THE REGULAR BOARD MEETING, SEPTEMBER 24, 2019, BE APPROVED.

CARRIED

a. Business Arising from the Minutes - Nil


1. Monsignor Joseph Shiels

Monsignor Joseph Shiels expressed the importance of faithfulness in the decisions we make in our lives. Through faithfulness we grow and develop trust. Commitment to our Catholic faith is displayed by men and women in education through their actions. Faith is inspirational and God wants us to be honest in our lives.

8


C. Awards and Presentation

1. ShareLife - Michael Penafiel

Michael Penafiel, Coordinator, School and Employee Campaigns for the Archdiocese of Toronto, ShareLife thanked trustees, students, staff and Catholic school councils of DPCDSB for continued support of ShareLife. Mr. Penafiel expressed his appreciation for the generous support of those in need though the ShareLife campaign. DPCDSB schools’ participation is 100%.

Motion 269 (19-10-22) Moved by Frank Di Cosola Seconded by Shawn Xaviour

THAT THE PRESENTATION, SHARELIFE, BY MICHAEL PENAFIEL, BE RECEIVED. CARRIED

D. Delegations


1. Regular Reports

a. OCSTA Resolutions Correspondence

Chair of the Board, Sharon Hobin, reviewed the correspondence from OCSTA. Director of Education, Marianne Mazzorato, advised staff will support in the development of resolutions for submission to OCSTA prior to the annual AGM. Staff will also provide a copy of all resolutions from the last three years and will investigate the status of the prior year’s resolutions with OCSTA.

Trustee Mario Pascucci requested the resolutions be reviewed at the upcoming Administration and Finance Committee and at Board meetings. Trustee Mario Pascucci also requested at a resolution be developed pertaining to representation and allocation of votes.

Motion 270 (19-10-22) Moved by Thomas Thomas Seconded by Mario Pascucci

THAT THE OCSTA RESOLUTIONS CORRESPONDENCE, BE RECEIVED. CARRIED

2. Good News Items

Trustee Darryl D’Souza shared:

Guardian Angels Catholic School Our Terry Fox walk and donations was also very successful raising more this year than in previous years.

9


Our Lady of Fatima Catholic School On September 26, the students, staff and parents participated as a whole school community in the Terry Fox Walk. As a school we raised over $1400.00.

Our Junior Boys Volleyball team won their mini tournament and have moved on to the Brampton West Family of schools tournament and hoping to go beyond to the Boards.

St. Aidan Catholic School Congratulations to the Intermediate girls soccer team for their outstanding display of teamwork and determination in the Brampton West Soccer Tournament where they made it to the finals and lost a close match. Our other teams and clubs are in full force providing opportunities for student voice and leadership

St. Alphonsa Catholic School St. Alphonsa’s Grade 6 students will have the opportunity to be a part of filming a Family Channel spot promoting Bullying Prevention Week. Students have been working on promoting safe and healthy play during recess time through the Recess Guardian Angels program. Incidents at recess have decreased and the school has noticed a marked decrease in free time conflict. The spot on the Family Channel highlights the school’s success in promoting respectful and peaceful inclusion.

St. Angela Merici Catholic School On September 30, staff and students of St. Angela Merici participated in Orange Shirt Day to launch a year with a focus on increasing Indigenous Awareness. There was a school wide pledge signed by staff and students. In addition to new resources purchased for the library, staff will also be participating in ongoing Professional Development at each staff meeting. Currently staff are sharing their passion for Indigenous studies at lunch and learns for colleagues to guide unpacking available resources and further deepen understanding of Indigenous studies.

St. Bonaventure Catholic School Students Kristina and Vanessa from our Grade 6/7 class have come up with a wonderful initiative to raise awareness and support for Indigenous rights. The whole school is participating by walking/running the distance that Chanie Wenjack had tried to do when he left the residential school to reach his home. All students, with the help of the teachers, are going to walk/run a set number of laps during gym class through the period of October 22 to 28 to reach the goal of 600 km in honour of Chanie.

We are gearing up for our Spring Concert. St. Bonaventure will be performing Rumpelstiltskin. Students are excited and signing up for cast and crew. This will be a Junior/Intermediate production.

We also just started the Go Girls Program delivered by Big Sisters focusing on healthy bodies and healthy minds – girls taking care of themselves both physically and mentally. We will be starting a group for boys called Game On delivered by Big Brothers.

St. Lucy Catholic Elementary School At St. Lucy, the Sewing Studio is providing a dynamic, engaging sewing workshop for students in Grades 1 to 8. This studio workshop is inspiring and uplifting while teaching valuable life skills. St. Lucy Catholic Elementary school will continue teaching

10


students to sew as well as knit and crochet in their kindness club. Students will focus on kindness, respect and teamwork.

St. Ursula Catholic School Thank you to our students for raising $1400 for the Terry Fox Cancer Research Foundation during the annual Terry Fox walk.

St. Ursula’s Cross-Country team competed in the BW meet at Chinguacousy Park on October 9. Our Grade 8 girls and boys teams came in first place and are advancing to the Board meet later this month.

Our junior boys’ volleyball team came in first place at their mini tournament and are competing in the BW Family meet on October 18.

Congratulations to our Youth Faith Ambassadors, Ursulights, who participated in the BW Youth Faith Ambassador Commissioning Mass and Ceremony at St. Anne’s Parish on October 17.

Over the last month, our students and families did their part to ignite hope within our local community by donating generously to our Thanksgiving Food Drive.

St. Edmund Campion Catholic Secondary School St. Edmund Campion’s start to the 2019/2020 school year was vibrant. On August 26 our Get Ready! Program began with over 320 new Grade 9 students enrolled this year, a new record for our school and a testimony to the success of our programming. With the help of teachers, students were provided with opportunities to brush up on their literacy and numeracy skills as well as having a chance to jump-start their high school journey.

Our school community has been recognized for 7 consecutive years as an Eco School and for the 2nd year, we have received Gold Recognition.

Our Campion Community was proud to have had over 1100 students participate in our school's first Terry Fox Run on September 25. Students were asked to make a donation or take part in our Krispy Kreme Fundraiser. Prior to the 3 km walk students were inspired to hear of Terry’s fight to bring awareness to cancer through his walk across Canada over 40 years ago. We were moved by the breathtaking performance of our Grade 11 Student Emmanuella Alleno and a presentation by Grade 12 student Raquel Grainger outlining how our donations are helping cancer research. With the support of student leaders, staff and students, we have raised over $7000 to date. Thanks to all those who supported this event.

St. Roch Catholic Secondary School Grade 9 Boys participated in another Boys Night on October 10. The evening included numerous activities such as basketball, dodgeball, martial arts, tie tying, meditation, chess, video games and the always popular lug nut removal and tire race with Mr. Mollame. Jonathon (Guest Speaker) from @NextGenMen presented to close the evening and taught our boys about what it means to be authentic, respectful and responsible young men who can overcome obstacles and become more resilient individuals

Grade 9 Girls Night happened on October 3. It was a fantastic evening for our Grade 9 girls. They participated in dance and drama activities, learned about managing stress, empowering one another and making healthy choices, all while building relationships with their peers and teachers

11


Wellness Wednesdays have started at St. Roch and will continue throughout the month of October to support mental health awareness. Students will be leading the initiative alongside some staff during all three lunches.

Trustee Thomas Thomas shared:

St. Marcellinus Secondary School The month of October brought forth themes of celebration and giving to the school community. On October 10, over 600 St. Marcellinus students were recognized for their academic achievements. The day began by celebrating honour roll recipients through grade level breakfasts. This celebration continued into the evening with a full Awards Night Assembly. We would like to take the opportunity to congratulate all St. Marcellinus students for their outstanding academic contributions to the school community.

October also gave way to our annual Fall Food Drive. Led by Chaplaincy Leader Shane Byrne and the teachers at St. Marcellinus, the school community united together to exceed their goal of over 6000 non-perishable food items for the St. Vincent de Paul Society. Great work Spirit.

St. Francis Xavier Catholic Secondary School Beautiful and Belonging - The Scars that Make Us Beautiful is the title of Soho Ahluwalia’s article that won her first place in the Turning Points Anthology Contest 2019. This touching and moving article captures the power of love and support but most importantly how a moment of a teacher’s time and small gesture can make a world of difference in the lives of our students. Our theme of belonging continues in everything we do at Xavier. We celebrate ourselves and nurture our young students at a fundamental level. Grade 9 retreats at the Valley of Mother of God focused on friendships, bullying prevention and artistic ways to describe Who We Are. Spirit week activities are up and running, sport teams are actively training and competing, and clubs are meeting regularly. Congratulations goes out to our Girls’ Rugby team for winning ROPSSAA Tier 2.

St. Hilary Catholic School We are now celebrating the virtue of Empathy and looking at how we can consider others. We hosted the POD tournament for Junior Volleyball and took part in Eco Source’s anniversary Open House. It was great to see the plants blooming and the activities that were eco focused. We have celebrated Mass for Thanksgiving and created a tree where each student has prepared a leaf with their name on it. On our PA Day, we reviewed health and safety and set our math goals for the year. Our month ends with our fall Food Drive and our Hallowe’en celebration.

San Lorenzo Ruiz Catholic School October fall events are in full swing at San Lorenzo Ruiz. We had our Thanksgiving Food Drive organized by our Student Council who fruitfully filled a van full of food donations from our generous school community. Our Grade 6/7 to Grade 8 classes have received the Edwin Chromebooks with the support of our EGELT teachers. Our junior girls’ and boys’ volleyball teams have been very successful, as have our cross-country runners. The chess team has started up and our choir graced our opening Thanksgiving Mass with song. We ended the month with a spooky Halloween dance thanks to the DJ provided by our Catholic School Council. We are thankful for the energy, opportunities and support from our staff and community for our students.

12


St. Veronica Catholic School On Friday, September 27, to celebrate the Terry Fox Run, students, staff and parent volunteers of the St. Veronica community participated in a school walk to raise funds to support Cancer research. The weather was cooperative, the children walked outside and the event was a tremendous success. Our final total of donations was $550. Thank you to all of our school community for their support of a worthy school wide event and to all our wonderful parent volunteers.

St. Jude Catholic School On October 18, St. Jude held our own local elections. Students from Grades 7 and 8 presented speeches sharing their leadership qualities with the intermediate student body. Elected students will be responsible for organizing and running numerous activities throughout the school year, as well as presenting ideas to the principal and staff. The first event to organize is our upcoming student Halloween dance and pumpkin carving contest. Student Council will be providing the music and decorations. Some council members will share their talents by leading the students in group dances and line dances. We are very excited about the leadership and enthusiasm displayed by this year’s elected Student Council members and cannot wait for our first event.

Trustee Sharon Hobin shared:

Holy Name of Mary Catholic Secondary School Congratulations to the students of Holy Name of Mary who received Honour Roll awards as well as other academic awards at the Awards ceremony at the school. Over 80% of the students received Honour Roll awards. Many parents attended the event.

Secondary Open Houses Congratulations to Holy Name of Mary, St. Joan of Arc, Iona and Loyola for organizing outstanding Open Houses for our Grade 8 students and their families. Thanks to all of the administrators and staff who definitely presented all of the many opportunities afforded to students who will attend these schools.

Loyola Catholic Secondary School Congratulations to students who contributed $2270 to the Terry Fox Foundation through a paid civvies and participation in a Terry Fox walk on September 20. Loyola hosted a charity football game between the Loyola Warriors and Gonzaga. Students donated non-perishable food items as entry to the game and collected 768 pounds of food that was subsequently donated to the Eden Food Bank, just in time for Thanksgiving. The staff and students celebrated the opening school Mass with Fr. Tim Hanley and the new associate pastor, Fr. Mauricio Sanjines. Loyola’s Open House was held on October 3 to welcome future Loyola Warriors; the French Immersion and Extended French programs continue to be of great interest, along with the tech programs. Federal MPs (representing the Liberal, Conservative and NDP parties) from the Mississauga South ridings attended Loyola for an informal debate and answered some challenging questions posed by our Civics’ and Law classes.

Christ the King Secondary School Students in Grades 4-6 embraced the crisp autumn weather and successfully participated in the Mississauga South Cross-Country race. One of our 4 racers advanced to the Board Meet. Our school wide Bullying Prevention Program focused this month on understanding bullying behaviors and exploring feelings, which corresponded well with our student-led Virtue

13


assembly on Empathy. Finally, October will end with a spook-tacular Halloween dance and haunted house.

St. Christopher Catholic School Our opening school Mass of Thanksgiving was a wonderful celebration of community lead by Fr. Scott and attended by Trustee Sharon Hobin. We received great news from the Cardinal and the ShareLife office congratulating us on being the top elementary fundraising school in the Archdiocese with a total of $5700 raised from last year. Our Book Fair was a successful venture that generated some funds which we will put towards enhancing our primary literacy room and programs. Our cross-country running team will represent at the Board Meet and this includes all 4 of the girls’ teams because of their outstanding performance. We have grown and are now around 470 students.

St. Helen Catholic School On October 16 we celebrated Mass with Father Jaime. Thank you to the Chair of the Board, and our Catholic School Trustee, Mrs. Sharon Hobin for joining us. We supported students who participated in the Family Flag Football Tournament at St. Joseph S.S. The month will conclude with our Virtue Assembly, on October 30 at 1:30 p.m.

St. Margaret of Scotland Catholic School St. Margaret of Scotland along with our SRO officers from Peel Police, participated in Cram a Cruiser for our Thanksgiving Day food drive. Food was donated to the Eden Food Bank. We were able to help our families in our community.

St. Mark Catholic School St. Mark is currently participating in the Ontario Schools Battery Recycling Challenge (OSBRC) Students are asked to bring in used batteries and hand in to the classroom teacher. The Eco Team will track each class’ progress on a graph, in our front foyer. The goal is to recycle an average of 1.36 kilograms for every student and staff enrolled at St. Mark, as 1.36 kilograms is what the average Canadian household accumulates in one year. Every school that recycles 100% of their OSBRC Pledge will receive an equal share of the OSBRC PLEDGE Prize. The estimated Prize Pool is currently $800.

Motion 271 (19-10-22) Moved by Luz del Rosario Seconded by Brea Corbet

THAT THE GOOD NEWS ITEMS BE RECEIVED. CARRIED


1. Minutes of the Brampton School Traffic Safety Council Meeting, September 5, 2019

Motion 272 (19-10-22) Moved by Darryl D'Souza Seconded by Shawn Xaviour

THAT THE MINUTES OF THE BRAMPTON SCHOOL TRAFFIC SAFETY COUNCIL MEETING, SEPTEMBER 5, 2019, BE RECEIVED.

CARRIED

14


2. Minutes of the Faith and Program Committee Meeting, September 10, 2019

Motion 273 (19-10-22) Moved by Brea Corbet Seconded by Shawn Xaviour

THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, SEPTEMBER 10, 2019, BE RECEIVED.

CARRIED

3. Minutes of the Special Education Advisory Committee Meeting, September 11, 2019

Motion 274 (19-10-22) Moved by Luz del Rosario Seconded by Stefano Pascucci

THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, SEPTEMBER 11, 2019, BE RECEIVED.

CARRIED

G. Information/Reports from Administration for Receipt

1. DPCDSB Governance Guideline

Margaret Beck, Counsel, reviewed the report, DPCDSB Governance Guideline, a document outlining the roles and responsibilities of the Board of Trustees, individual trustees, the Director of Education and senior staff with respect to school board governance and day-to-day management matters.

Motion 275 (19-10-22) Moved by Bruno Iannicca Seconded by Frank Di Cosola

THAT THE REPORT TO THE BOARD OF TRUSTEES, DPCDSB GOVERNANCE GUIDELINE, BE RECEIVED.

CARRIED


1. Nominations for Membership on the Special Education Advisory Committee

Superintendent of Special Education and Learning Services, Deborah Finegan-Downey reviewed the report.


THAT THE REPORT TO THE BOARD OF TRUSTEES, NOMINATIONS FOR MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE, BE RECEIVED.

CARRIED

15



THAT NOMINATION OF ROSE CASACCIA AND CAROLINE HUXTABLE FOR MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE, BE APPROVED.

CARRIED

2. Ontario Catholic School Trustees' Association (OCSTA) 2019-2020 Membership Fees and Friends and Advocates of Catholic Education Levy

Executive Superintendent of Finance, CFO and Treasurer, Julie Cherepacha reviewed the report. Discussion ensued.

Motion 278 (19-10-22) Moved by Thomas Thomas Seconded by Mario Pascucci

THAT THE REPORT TO THE BOARD OF TRUSTEES, OCSTA 2019-2020 MEMBERSHIP FEE AND FRIENDS AND ADVOCATES OF CATHOLIC EDUCATION LEVY, BE RECEIVED.

CARRIED

Motion 279 (19-10-22) Moved by Mario Pascucci Seconded by Luz del Rosario

THAT APPROVAL OF THE PAYMENT OF THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) 2019-2020 MEMBERSHIP FEE OF $185,043.00 AND THE 2019-2020 FRIENDS AND ADVOCATES OF CATHOLIC EDUCATION (FACE) LEVY OF $9,596.88 BE DEFERRED TO THE DECEMBER 2019 ADMINISTRATION AND FINANCE COMMITTEE MEETING AND THAT OCSTA BE REQUESTED TO SUPPLY 2018-2019 EXPENSES.

CARRIED

3. Policies Review and Development Process 2019-2020

Superintendent of Policy, Strategy and Global Learning, Max Vecchiarino, reviewed the report. Sixteen policies are recommended to be initiated for review or development and two policies are recommended for rescission.

Trustee Frank Di Cosola inquired about the policy on School Generated Funds (SGF). Director of Education, Marianne Mazzorato, advised that the General Administrative Procedures (GAP) for SGF and associated policies will be added. Trustee Frank Di Cosola inquired if the policies could be prioritized by importance and urgency.

16


Motion 280 (19-10-22) Moved by Brea Corbet Seconded by Thomas Thomas

THAT THE REPORT TO THE BOARD OF TRUSTEES, POLICIES FOR REVIEW AND DEVELOPMENT 2019-2020, BE RECEIVED.

CARRIED

Motion 281 (19-10-22) Moved by Brea Corbet Seconded by Stefano Pascucci

THAT THE REPORT TO THE BOARD OF TRUSTEES, POLICIES FOR REVIEW AND DEVELOPMENT 2019–2020, BE APPROVED.

CARRIED

4. Policy 4.04: Educational Excursions

Superintendent Silvana Gos reviewed the report.

In response to Trustee Brea Corbet's inquiry about band students being permitted to go on rides at Wonderland, Superintendent Gos advised they will be permitted.

In response to Trustee Mario Pascucci’s inquiry about medical information required for educational excursions, Director of Education, Marianne Mazzorato, advised the information is kept by board staff for a minimum of one year.

Motion 282 (19-10-22) Moved by Brea Corbet Seconded by Thomas Thomas

THAT THE REPORT TO THE BOARD OF TRUSTEES, REVISED POLICY 4.04: EDUCATIONAL EXCURSIONS, BE RECEIVED.

CARRIED

Motion 283 (19-10-22) Moved by Brea Corbet Seconded by Luz del Rosario

THAT THE REPORT TO THE BOARD OF TRUSTEES, REVISED POLICY 4.04: EDUCATIONAL EXCURSIONS, BE APPROVED AND ADOPTED, AS AMENDED.

CARRIED

5. Policy 7.15: Trustee Honoraria and Expenses

Executive Superintendent of Finance, Chief Financial Officer and Treasurer, Julie Cherepacha, reviewed the changes to the policy contained in the report. Policy 7.15 governs the manner in which trustees are reimbursed for expenses required to carry out their responsibilities as members of the Board of Trustees. Discussion ensued.

17


In response to questions regarding Trustee attendance at events external to DPCDSB, Director of Education, Marianne Mazzorato, suggested wording to clarify official invitations that promote and support other Catholic communities and local municipal events for political advocacy, excluding fundraising events.

Trustee Mario Pascucci inquired about timelines for expense reimbursement submission. Executive Superintendent Julie Cherepacha advised staff follow the same timelines.

Motion 284 (19-10-22)

Moved by Darryl D'Souza Seconded by Frank Di Cosola

THAT THE REPORT TO THE BOARD OF TRUSTEES, POLICY 7.15: TRUSTEE HONORARIA AND EXPENSES, BE RECEIVED.

CARRIED

Motion 285 (19-10-22) Moved by Mario Pascucci Seconded by Darryl D'Souza

THAT THE REPORT TO THE BOARD OF TRUSTEES, POLICY 7.15: TRUSTEE HONORARIA AND EXPENSES, BE APPROVED AND ADOPTED, AS AMENDED.

CARRIED

6. *NEW* Policy: Health and Physical Education Curriculum Exemptions

Superintendent of Program and Learning Services, Carmel Murphy, reviewed the report, a new policy created in respect of Ministry of Education Policy/Program Memorandum 162. The policy states the conditions under which a student may be exempted from instruction related to the Human Development and Sexual Health expectations found in Strand D of the Ontario Curriculum: Health and Physical Education, Grades 1-8, 2019 and is reflective of Catholic teachings and values.

Motion 286 (19-10-22) Moved by Bruno Iannicca Seconded by Thomas Thomas

THAT THE REPORT TO THE BOARD OF TRUSTEES, NEW POLICY: HEALTH AND PHYSICAL EDUCATION CURRICULUM EXEMPTIONS, BE RECEIVED.

CARRIED

Motion 287 (19-10-22) Moved by Shawn Xaviour Seconded by Stefano Pascucci

THAT THE REPORT TO THE BOARD OF TRUSTEES, NEW POLICY: HEALTH AND PHYSICAL EDUCATION CURRICULUM EXEMPTIONS, BE APPROVED AND ADOPTED.

CARRIED

18


7. Motion Recommended by the Contract and Negotiations Committee, October 22, 2019 This item moved to Declared Interest Items.

8. Ontario Catholic School Trustees' Association Finance Brief Submission

Director of Education, Marianne Mazzorato, reviewed the report which outlined an additional funding issue based on technology funding that the Board of Trustees should submit to the Ontario Catholic School Trustees' Association (OCSTA) for the finance brief.

Trustee Mario Pascucci requested the technology funding issue also be addressed in the OCSTA resolutions being prepared for the annual AGM.

Motion 288 (19-10-22) Moved by Brea Corbet Seconded by Luz del Rosario

THAT THE REPORT TO THE BOARD OF TRUSTEES, ONTARIO CATHOLIC SCHOOL TRUSTEES' ASSOCIATION FINANCE BRIEF SUBMISSION, BE RECEIVED.

CARRIED

Motion 289 (19-10-22) Moved by Bruno Iannicca Seconded by Thomas Thomas

THAT THE REPORT TO THE BOARD OF TRUSTEES, ONTARIO CATHOLIC SCHOOL TRUSTEES' ASSOCIATION FINANCE BRIEF SUBMISSION, BE APPROVED.

CARRIED

I. Notices of Motion - Nil

J. Additional Business - Nil

K. Questions Asked of, and by, Trustees

1. Trustee Mario Pascucci requested a status update on the plaque for St. Mary Star of the Sea Cemetery. Superintendent Mathew Thomas advised the order has been placed for the fabrication of the plaque and the plan is to install it on November 2.

2. Trustee Mario Pascucci met with Credit Valley Conservation Authority and advised of their support of rain gardens in schools. Director of Education, Marianne Mazzorato, advised St. Leonard Catholic Elementary School has a rain garden. Information will be provided to Superintendent Tammy-Lynne Peel.

3. Trustee Mario Pascucci requested that when the Chair of the Board is invited to events, the Vice Chair also be invited. Director of Education, Marianne Mazzorato advised the subject will be addressed at the next Board By-Law/Policies Review Committee Meeting.

4. In response to Trustee Brea Corbet’s inquiry related to the Ministry announcement of $40M towards mental health, Superintendent Lucy Papaloni advised that no details have been received.

19


5. Trustee Brea Corbet inquired about Pro Grant reductions. Superintendent Wayne Brunton advised that this year the funding is under $48,000. Through collaboration with the Special Education Advisory Committee, the Central Committee for Catholic School Councils and the Family of Schools we will review the process. Communication with all school communities will be undertaken to provide the process for 2019-2020.

6. Trustee Brea Corbet inquired about the Festival Drive property. Superintendent Mathew Thomas advised the property has weekly maintenance and the next steps will take place during the review of the Long Term Facilities Master Plan (LTFMP).

7. Trustee Stefano Pascucci inquired about a request to review all facilities where a plan to plant trees can be submitted. Superintendent Mathew Thomas advised staff is working with municipal partners to target implementation for next summer. A report will be presented at an Administration and Finance Committee Meeting early next year.

8. Trustee Bruno Iannicca requested the date for the St. Paul Catholic Secondary School meeting be provided to Trustees Mario Pascucci and Bruno Iannicca.

9. Trustee Bruno Iannicca advised the Courtesy Ridership form does not have a field for sibling attending the school. Staff will review.

10. Trustee Bruno Iannicca inquired about the supervision rate for secondary school events. Associate Director David Amaral advised it will be reviewed with principals.

11. Trustee Bruno Iannicca inquired about trustees who pass away while in office. Staff will provide information in the trustee newsletter.

12. Trustee Mario Pascucci inquired if Retired Teachers of Ontario (RTO) offers insurance programs for trustees. Director of Education, Marianne Mazzorato advised staff will explore.

13. Trustee Luz del Rosario thanked Plant Department staff for the repairs at St. Gerard Catholic Elementary School.

14. Trustee Luz del Rosario inquired about the thirty-one courtesy ridership requests from former St. Dunstan students, only nine received seats. A parent has requested the walking path from STOPR.

15. Trustee Luz del Rosario inquired if staff could propose a change to the Rosary Apostolate Crowning of Mary. Director of Education, Marianne Mazzorato will request the Religion department consultant assist them.

16. Trustee Thomas Thomas requested staff review the east access to St. Francis Xavier Catholic Secondary School from Bristol Road. Superintendent Mathew Thomas advised staff will assess.

17. In response to Trustee Mario Pascucci’s request for companies which provide donations to schools, Associate Director David Amaral advised a report will be presented at the November Faith and Program Committee meeting.

18. Trustee Mario Pascucci advised Credit Valley Conservation has a tree program.

19. Trustee Stefano Pascucci advised that parking for trustees is not always available at school events and requested that principals reserve parking for trustees.

The Chair was passed to Trustee Mario Pascucci.

20


20. Trustee Sharon Hobin inquired about the cafeteria assessment. Executive Superintendent of Finance, Chief Financial Officer and Treasurer, Julie Cherepacha advised a survey is expected to be conducted this fall and staff will ensure our own language and questions will be added to the survey to ensure we have the information needed. Staff will work with administrators to ensure all students have an opportunity to complete the survey. Student Trustee Eugene Zanone added that Student Senate has been working on this issue. Director of Education, Marianne Mazzorato invited student trustees to assist with the development of the survey questions. Trustee Shawn Xaviour inquired about the response received from the vendor. Executive Superintendent, Julie Cherepacha, will provide the response to trustees. In response to Trustee Darryl D’Souza, Director of Education, Marianne Mazzorato advised staff will develop our own survey and do our own analysis.

Trustee Stefano Pascucci requested the school commissions be provided in the trustee newsletter.

21. Trustee Sharon Hobin inquired about a policy or GAP for parent volunteers or parents who want to volunteer but may not have children in the school. Director of Education, Marianne Mazzorato, advised there is an existing GAP and will provide in the trustee newsletter.

22. Trustee Sharon Hobin inquired about International Baccalaureate teacher training. Director of Education, Marianne Mazzorato, advised some courses are offered in Canada and some are on-line. Staff will provide the expectations of the Secondary IB program to trustees.

23. Trustee Sharon Hobin inquired about the teacher supply list and the funding of supply teachers. Director of Education, Marianne Mazzorato, will provide in the trustee newsletter.

24. Trustee Sharon Hobin inquired if trustees were interested in sending congratulation letters to the MPs elected in the recent federal election. Chair of the Board Sharon Hobin will draft letters.

25. Trustee Sharon Hobin inquired about security in our schools during the election. General Manager of Plant Facilities, Richard Moriah, advised security was provided at the entrance doors.

26. Trustee Luz del Rosario inquired about the vandalism that occurred at St. Gregory. Associate Director Daniel Del Bianco explained the existing security and the next phase. Staff will review the issue with the school and may expedite.

27. In response to Trustee Stefano Pascucci’s School Generated Funds inquiry, Executive Superintendent Julie Cherepacha advised the year-end figures have been compiled and staff will provide a comparison to last year.

L. Declared Interest Items

1. Motion Recommended by the Contract and Negotiations Committee October 22, 2019

Motion 290 (19-10-22) Moved by Luz del Rosario Seconded by Darryl D'Souza

THAT THE TERMS OF REFERENCEOF THE CONTRACT AND NEGOTIATIONS COMMITTEE – 2019, BE APPROVED.

21


CHAIR: Luz del Rosario VICE CHAIR: Anna da Silva TRUSTEES: Brea Corbet, Darryl D’Souza, Frank Di Cosola, Thomas Thomas, Shawn Xaviour

RESOURCE STAFF: Superintendent, Human Resources and Employee Relations Stephanie Strong Manager of Employee Relations Breann Pyke Human Resources and Employee Relation Departments MONITORING: Associate Director, Corporate Services Daniel Del Bianco Executive Superintendent of Finance, Chief Financial Officer and Treasurer Julie Cherepacha The Contract and Negotiations Committee will:

1. Be comprised of Trustees without a conflict of interest at the local level; 2. Approve a mandate and bargaining parameters for the DPCDSB’s local negotiating

teams which will include bargaining in good faith and adherence to the applicable provisions within the Labour Relations Act and the School Board Collective Bargaining Act;

3. Review contractual matters with respect to the central and local collective agreements for unionized employee groups, as well as the employment terms and working conditions for non-unionized employee groups; and

4. Develop appropriate recommendations for consideration by the Board of Trustees.

REPORTS TO: The Board of Trustees MEETINGS: As required. Meeting dates and start times at the call of the Chair.

CARRIED

M. In Camera Session

Motion 291 (19-10-22) Moved by Bruno Iannicca Seconded by Darryl D'Souza

THAT THE BOARD OF TRUSTEES MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN CAMERA MEETING OF THE COMMITTEE OF THE WHOLE IN RESPECT OF LEGAL AND LABOUR MATTERS.

CARRIED

N. Rise and ReportIn Camera Minutes, Labour Relations and Legal Issues


THAT THE BOARD OF TRUSTEES RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE AND RECOMMEND ADOPTION OF THE RECOMMENDATIONS SET OUT THEREIN.

CARRIED

22


O. Future Meetings November 26, 2019 December 3, 2019 (Organizational Board Meeting) December 10, 2019 January 28, 2020 February 25, 2020 March 24, 2020 April 28, 2020 May 26, 2020 June 16, 2020

P. Adjournment

Motion 293 (19-10-22) Moved by Stefano Pascucci Seconded by Frank Di Cosola

THAT THE MEETING BE ADJOURNED AT 11:18 P.M. CARRIED

23



REPORT NUMBER C 1

AWARDS AND PRESENTATIONS HERITAGE MISSISSAUGA AWARD

1. THAT THE PRESENTATION OF THE HERITAGE MISSISSAUGA AWARD, BE RECEIVED.

24



REPORT NUMBER D 1

DELEGATION HUMAN SEX TRAFFICKING AWARENESS AND PREVENTION EDUCATION

REGIONAL COUNCILLOR JOHANNA DOWNEY

1. THAT THE DELEGATION, HUMAN SEX TRAFFICKING AWARENESS AND PREVENTIONEDUCATION - REGIONAL COUNCILLOR JOHANNA DOWNEY, BE RECEIVED.

25

The Region of Peel and The Peel Human Trafficking Service Providers Committee

In June 2018, Regional Council endorsed ‘A Strategy to Address Human Sex Trafficking in Peel Region’.

The Strategy includes three pillars, Prevention, Interventions and Exits/Housing. A three-year pilot

program for the implementation and operation of one safe/emergency house, one transitional house,

and one services hub aims to address the Interventions and Exits/Housing pillars.

The Region of Peel is partnering with the Peel Human Trafficking Service Providers to deliver the

Prevention pillar. We believe the school boards are also an important partner and we would like to

delegate to explore further collaboration opportunities.

27



REPORT NUMBER E 3

CHAIR’S YEAR END ADDRESS TO THE BOARD

1. THAT THE CHAIR’S YEAR END ADDRESS TO THE BOARD, BE RECEIVED.

28



REPORT NUMBER F 1

MINUTES OF THE

CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS MEETING SEPTEMBER 5, 2019

1. THAT THE MINUTES OF THE CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS MEETING, SEPTEMBER 5, 2019, BE RECEIVED.

29

MINUTES – Central Committee for Catholic School Councils – September 5, 2019

Minutes of the Central Committee for Catholic School Councils Meeting Thursday, September 5, 2019 - 7:00 p.m. Board Room, Catholic Education Centre

Chair: Pam Olivieri Vice Chair: Genevieve Rodney Trustee: Stefano Pascucci Superintendent: Wayne Brunton Members Present: Stefano Pascucci Trustee Wayne Brunton Superintendent Silvana Gos Board Representative Alexis Galvao Principal / Vice Principal Secondary Association Siobhan Bent Brampton East Caledon Dufferin Malton - Elementary Mary Licata Brampton East Caledon Dufferin Malton - Secondary Karen Dancy Brampton North-East - Elementary John Creighton Brampton North-East - Secondary Jennifer Cazabon Mississauga Brampton Central - Elementary Maria Scupham Mississauga East - Secondary Dinah Langley Mississauga North - Elementary, Alternate Pam Olivieri Mississauga North - Secondary Maria Vretenar Mississauga South - Elementary Gail Briand-Santo Mississauga South - Secondary, Alternate Bobbi Wilson ACCESS DP Representative Laurie-Anne Clark School Year Calendar - Secondary Recorder: Caroline McFarland Regrets:

Elizabeth Pegas-Ferreira Mariana Kutin Morais

Irene Della-Rossa

Absent: Stephan Pelland Brenda Golden

Ingrid Mueller-Kupec

Ephraim Sampson

Jim Fleck Kinga Prajza

Joan Lauza-Santos

Gabriel Ogundele

A. Routine Matters 1. Call to Order Chair Pam Olivieri called the meeting to order at 7:01 p.m.

Regrets were noted, guests welcomed and attendance taken. 2. Acknowledgement of First Nations Sacred Territory – Pam Olivieri

3. Opening Prayer – Carolyn Esvelt

4. Welcome and Introduction a. Welcome and Declaration of CCCSC Representatives

30


i. Declaration of Conflict of Interest - NILb. Declaration of Alternates by Family of Schools

Dinah Langley, Mississauga North - Elementary AlternateGail Briand-Santo, Mississauga South - Secondary Alternate

c. Identification of Observers and GuestsCarolyn Esvelt, Religious Education & Faith Formation CoordinatorPaula Kulas Christina CordeiroAnna Vitorino

5. Approval of the Minutes of June 13, 2019 MeetingTHAT THE MINUTES OF THE JUNE 13, 2019 MEETING BE APPROVED. Moved by Karen Dancy Seconded by Jennifer Cazabon

CARRIED 6. Business Arising from the Minutes - NIL7. Approval of the Agenda

THAT THE AGENDA BE APPROVED. Moved by Jennifer Cazabon Seconded by Maria Scupham

CARRIED

B. Business Matters - NIL

C. Presentations1. Religious Education & Faith Formation Updates – Carolyn Esvelt

Presented a handout on the Growing in Faith, Growing in Christ program. There are many user-friendly activities and resources that can be accessed online for students and families to exploretheir faith together.i) Responding to Dinah Langley, Carolyn Esvelt clarified that every parent can use the same

username and password provided in the handout.ii) Responding to Mary Licata, Carolyn Esvelt clarified that parish priests will have their own

access and can coordinate with classroom teachers prior to school visits.

D. Reports1. Trustee Report – Stefano Pascucci

- Two new student trustees were welcomed for this school year from Holy Name of Mary C.S.S.and from Loyola C.S.S.

- Two French Immersion Programs started up at All Saints for grade one and Philip Pocock S.S.for grade nine.

- This will be the first year with the new government funding model and new class sizes.2. Superintendent Report – Wayne Brunton

- Teachers, CUPE and other associations have started the year without a new contract.Contracts have to be negotiated at the provincial level before contracts can be negotiatedlocally.

- The Family of Schools Chairs Meeting event will be on October 23. CCCSC representatives willbe chosen at that meeting.

- The date has changed for the Training for CSC executive members to Saturday, November 2.- At the November 7 CCCSC meeting, voting will take place for the new Chair and Vice Chair of

CCCSC.- The December CCCSC meeting has been changed to December 12.- Dufferin-Peel is celebrating its 50th Anniversary this year. The October CCCSC event will

include a 50th Anniversary celebration.

31


- The Board of Trustees will be approving the Multi-Year Strategic Plan. It is the Board’s visionof Catholicity, Safe Schools, Equity and Inclusivity, Literacy and Numeracy, etc.

- Ministry will be supporting PRO Grants this school year but PRO Grant funding has not beenreleased.i) Responding to Laurie-Anne Clark, Superintendent Wayne Brunton clarified that the

Ministry has not provided any funding for parent engagement.ii) Responding to Dinah Langley, Superintendent Wayne Brunton clarified that if schools are

affected by any job action, communication will go out to the community.iii) Responding to Dinah Langley, Superintendent Wayne Brunton clarified that students will

not be expected to attend school if there is a strike.3. OAPCE Report – Wayne Brunton

- Upcoming DRAPCE meeting dates:October 30, 2019November 27, 2019January 29, 2020February 26, 2020March 25, 2020April 29, 2020May 27, 2020June 17, 2020

4. SEAC Report – Bobbi Wilson- SEAC meeting is next week.- An email was sent out today with copies of letters from Greater Essex County DSB. The four

letters were about the e-learning proposed option, the cuts to the education budget, supportof training for teachers and looking for better supports for children with disabilities who ageout of the system.

5. Parish Representative Report - NIL6. ACCESS DP – Bobbi Wilson

- A suggestion was made that Superintendent Wayne Brunton look into the frequency of themeetings and if they are necessary anymore. Last year there was one meeting in the springwith no commitment to having other meetings.i) Responding to Dinah Langley, Superintendent Wayne Brunton clarified that if elevators are

out of order, a third-party contractor would do the repairs and this would affect the lengthof time that the elevator would be out of order.

7. Member Update Report - NIL

E. Information / Committee Updates1. Correspondence - NIL2. CCCSC In-Service Committee Update

i. Planning for October 23, 2019 – Family of Schools Chairs Meetingii. Planning for November 2, 2019 – Training for Catholic School Council Executive Members

F. Other1. Responding to Jennifer Cazabon, Superintendent Wayne Brunton clarified that Catholic School

Councils are in affect from October to September of the following year.2. Responding to Jennifer Cazabon, Superintendent Wayne Brunton clarified that

parents/guardians can submit their names to be on CSC but do not have to specify whichposition they wish to run for before the meeting.

3. Responding to Christina Cordeiro, Superintendent Wayne Brunton clarified that

32


parents/guardians have to be present at the meeting to vote on CSC positions. 4. Responding to Jennifer Cazabon, Superintendent Wayne Brunton clarified that a

parent/guardian submitting their name to be on CSC can chose to not have their informationand biography posted on the school website.

5. Responding to Jennifer Cazabon, Superintendent Wayne Brunton clarified that the treasurer andprincipal should be working together to provide the Treasurer’s Report at each meeting toindicate how funds were spent.

6. Responding to Jennifer Cazabon, Superintendent Wayne Brunton clarified that is not a Boardpolicy that soccer balls and basketballs are not allowed to be brought to schools.

7. Responding to Jennifer Cazabon, Superintendent Wayne Brunton clarified that no informationhas been communicated about CSC bank accounts.

8. Responding to Karen Dancy, Superintendent Wayne Brunton clarified that the cafeteria providerhas been up to December/January to show improvement in areas of concern.

9. Responding to Dinah Langley, Superintendent Wayne Brunton clarified that schools try to keeptheir websites up to date. Committee members were asked to ensure CSC by-laws andapproved minutes for every meeting should be posted on school websites.

10. Responding to Maria Scupham, Superintendent Wayne Brunton clarified that the surveyregarding the Family of Schools Parent Engagement evenings has not been sent yet.

11. Responding to Anna Vitorino, Superintendent Wayne Brunton clarified that if CSC members voteon the funding for a specific event and there is a significant increase in cost, a message shouldbe sent to executive CSC members to approve the increase.

G. Agenda Items for Next Meeting - NIL

H. Closing Prayer – Wayne Brunton

I. AdjournmentMoved by Pam Olivieri THAT THE MEETING BE ADJOURNED at 8:36 p.m.

CARRIED

J. Future MeetingsNovember 7, 2019 Election of New CCCSC ExecutiveDecember 12, 2019January 9, 2020February 6, 2020March 5, 2020April 2, 2020May 7, 2020June 11, 2020 Volunteer of the Year Award Presentation

33



REPORT NUMBER F 2

MINUTES OF THE AUDIT COMMITTEE MEETING

SEPTEMBER 17, 2019

1. THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING, SEPTEMBER 17, 2019, BERECEIVED.

34

Minutes of the Audit Committee Meeting – September 17, 2019

Minutes of Audit Committee Meeting Memorial of St. Robert Bellarmine Tuesday, September 17, 2019, 4:30 p.m. Board Room, Catholic Education Centre Chair: Anna da Silva Vice Chair: Frank Di Cosola Board Member: Stefano Pascucci Non-Board Members: Rory Keilty Kevin Travers Director of Education: Marianne Mazzorato Associate Director of Corporate Services: Daniel Del Bianco Associate Director of Instructional Services: David Amaral Executive Superintendent of Finance, Chief Financial Officer and Treasurer: Julie Cherepacha Superintendents: Brian Hester Wayne Brunton Carmel Murphy Max Vecchiarino Staff: Kevin Sun Recorder: Sue McGuire

A Routine Matters 1. Call to Order and Attendance

Chair Anna da Silva called the meeting to order at 4:32 p.m.

2. Acknowledgement of First Nations Sacred Territory Chair Anna da Silva acknowledged the sacred territory of the Mississaugas of the Credit First Nation.

3. Opening Prayer Chair Anna da Silva led the Opening Prayer. Rory Keilty joined the meeting at 4:37 p.m.


i) Approval of Calendar Items Nil

Moved by Stefano Pascucci

THAT THE AGENDA BE APPROVED. CARRIED


35


Letter of Declaration – Anna da Silva Letter of Declaration – Frank Di Cosola Letter of Declaration – Stefano Pascucci Letter of Declaration – Rory Keilty Letter of Declaration – Kevin Travers

Julie Cherepacha, Executive Superintendent of Finance, Chief Financial Officer and Treasurer, confirmed receiving the signed Letters of Declaration from above noted members.

6. Approval of Minutes, Audit Committee Meeting on May 14, 2019

Moved by Kevin Travers

THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING ON May 14, 2019, BE APPROVED.

CARRIED

i) Business Arising from the MinutesNil

B Awards and Presentations Nil

C Pastor’s Remarks Nil

D Delegations Nil

E Updates/Information/Reports from Trustees for Receipt i) Regular Reports

Nilii) Good News Items

Nil

F Information/Reports from Committees for Receipt Nil

G Information/Reports from Administration For Receipt 1. School Board Compliance Report – Brian Hester

Moved by Frank Di Cosola

THAT THE REPORT TO THE AUDIT COMMITTEE, SCHOOL BOARD COMPLIANCE REPORT, BE RECEIVED.

CARRIED

Brian Hester, Superintendent of Finance indicated the letter signed by the Director of Education is provided to the Audit Committee on an annual basis. Ontario Regulation 361/10 – Audit Committees, requires confirmation by the Director of Education that all statutoryrequirements have been met.

36


H Trustee/Committee/Administration Reports Requiring Action 1. Audit Service Plan for the Year Ended August 31, 2019 – Deloitte LLP

Moved by Kevin Travers

THAT THE REPORT TO THE AUDIT COMMITTEE, AUDIT SERVICE PLAN FOR THE YEAR ENDED AUGUST 31, 2019, BE RECEIVED.

CARRIED

Executive Superintendent Julie Cherepacha introduced Steve Stewart, partner at Deloitte LLP to present the report.

Steve Stewart reviewed the plan in detail highlighting elements of audit process and audit risks including the audit scope and terms of engagement, materiality, and significant audit risks.

Steve Stewart commented that Deloitte LLP may be asked to provide information relating to the audit of the Dufferin-Peel Catholic District School Board (DPCDSB) to the Office of the Auditor General of Ontario (OAGO) for the Government of Ontario’s consolidated financial statements.

Steve Stewart indicated that there have been additions and revisions to the Canadian Auditing Standards (CAS) on auditor reporting. These became effective for audits of financial statements for periods ending on or after December 15, 2018.

Vice Chair Frank Di Cosola questioned how School Generated Funds (SGF) activity would be captured in the audit given that the materiality amount of 2.5% is applied to the overall budget of DPCDSB. Steve Stewart commented that SGF are included in materiality and tested in the analytic procedures. Expenses are compared year to year for significant fluctuations, however they do not conduct a detailed analysis for each school. Vice Chair Frank Di Cosola commented that he would like to see, from the audit, particular line items on the statement looked at in depth. Steve Stewart commented that before the start of the audit, he will see what additional work Deloitte LLP can do with respect to analyzing line items in SGF.


THAT THE AUDIT COMMITTEE RECOMMEND TO THE BOARD OF TRUSTEES THAT THE AUDIT SERVICE PLAN FOR THE YEAR ENDED AUGUST 31, 2019, BE APPROVED.

CARRIED

I Notices of Motion Nil

J Additional Business Nil

K Questions Asked of, and by, Board Trustees

Nil

37


L Declared Interest Items

Nil

M In Camera Session


THAT THE AUDIT COMMITTEE MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN CAMERA MEETING OF THE COMMITTEE OF THE WHOLE.

CARRIED

N Rise and Report Received and approved the Minutes of the In Camera Session of the Audit Committee meeting on May 14, 2019 Received Regional Internal Audit Team (RIAT) and Internal Audit reports Received Detailed and Summarized Annual Reports to the Board of Trustees for the 2018-2019 Year


THAT THE AUDIT COMMITTEE RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA.

CARRIED

O Future Meetings November 12, 2019 February 4, 2020 May 12, 2020

P Adjournment


THAT THE MEETING BE ADJOURNED AT 7:16 P.M. CARRIED

38



REPORT NUMBER F 3

MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING

OCTOBER 8, 2019

1. THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, OCTOBER 8, 2019,BE RECEIVED.

39

1

Minutes of the Faith and Program Committee Meeting, October 8, 2019

MINUTES

Faith and Program Committee Meeting Feast Day of St. Benedicta Tuesday, October 8, 2019, 7:00 pm Board Room, Catholic Education Centre

Chair: Shawn Xaviour (regrets) Vice Chair: Brea Corbet Trustees: Darryl D'Souza, Luz del Rosario, Frank Di Cosola, Sharon Hobin,

Bruno Iannicca, Mario Pascucci, Stefano Pascucci, Thomas Thomas

Student Trustees: Sheanne Jesudhason, Eugene Zanone Director of Education: Marianne Mazzorato Associate Director of Instructional Services: David Amaral Associate Director of Corporate Services: Daniel Del Bianco Executive Superintendent of Finance, Chief Financial Officer and Treasurer:

Julie Cherepacha

Superintendents: Wayne Brunton, Deborah Finegan-Downey, Silvana Gos, Jodi Kuran, Martine Lewis, Cairine MacDonald, Lucy Papaloni, Les Storey, Stephanie Strong, Max Vecchiarino

Chief Information Officer: Richard Smith Recorder: Laurie Mackereth Regrets: Trustee Shawn Xaviour

Trustee Anna da Silva

A. Routine Matters

1. Call to Order and AttendanceCommittee Vice Chair Brea Corbet called the meeting to order at 7:00 p.m.

2. Acknowledgement of First Nations Sacred TerritoryCommittee Vice Chair Brea Corbet acknowledged the sacred territory of the Mississaugas ofthe Credit First Nation.

3. Opening PrayerCommittee Vice Chair Brea Corbet led the Opening Prayer.


Moved by Darryl D'Souza

THAT THE AGENDA BE APPROVED.CARRIED

a. Approval of Calendar Items - Nil

40


5. Declaration of Interest - Nil

6. Approval of Minutes, Faith and Program Committee Meeting, September 10, 2019

Moved by Thomas Thomas

THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, SEPTEMBER 10,2019, BE APPROVED.

CARRIED

a. Business Arising from the Minutes - Nil


C. Awards and Presentations

1. Presentation - Provincial Dress Purple Day, Peel Children's Aid Society - Tracy MacIssac

Juliet Jackson, President, Peel Children's Aid Society (CAS) Board of Directors and Rav Bains,CEO, Peel CAS presented 2018-19 Peel CAS data and promoted Ontario Dress Purple Day onOctober 24.

Moved by Bruno Iannicca

THAT THE PRESENTATION, DRESS PURPLE DAY, BE RECEIVED.CARRIED

D. Delegations


1. Regular Reports - Nil

2. Student Senate Report

Trustee Frank Di Cosola joined the meeting at 7:21 p.m.

Student Trustees Sheanne Jesudhason and Eugene Zanone introduced the 2019-2020Student Senate members through a video presentation. Student Trustee SheanneJesudhason provided an update on the Free the Flow initiative.

In response to Trustee Darryl D'Souza's inquiry, Student Trustee Sheanne Jesudhasonadvised that all secondary schools have representation on the Student Senate.


THAT THE STUDENT SENATE REPORT BE RECEIVED.CARRIED

3. Good News Items

Trustee Sharon Hobin thanked the ShareLife Committee for the well-organized 32nd AnnualShareLife Wilf Hartzenberg Memorial Walk/Run/Roll.

41


Trustee Sharon Hobin thanked the secondary schools for Grade 8 Open Houses that highlighted the programs offered by DPCDSB and acknowledged it was well attended by parents and the community.

The chair was passed to Trustee Stefano Pascucci

Trustee Brea Corbet participated in Holy Name of Mary Catholic Secondary School's 12th Annual Pumped in Pink event. Student Trustee Sheanne Jesudhason advised the event has raised $7000 this year.

Trustee Brea Corbet resumed the chair.


G. Information/Reports from Administration for Receipt

1. Edwin Project Update

Dulcie Belchior-Demedeiros, Principal, Secondary Program and Student Success introducedProgram and Learning Services staff to provide an update to the Edwin Initiative. The EdwinProject is used in all 126 elementary schools, offering Grade 6/7, Grade 7, Grade 7/8 andGrade 8 students their own individual Chromebook with access to the Edwin app.

Expertise and confidence in the Edwin platform continues to increase. Program andLearning Services will continue to release additional applications to enhance learningopportunities. Feedback from students, teachers, parents and guardians will be assessed toevaluate the impact on student achievement and well-being.

Moved by Sharon Hobin

THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, EDWIN PROJECT UPDATE,BE RECEIVED.

CARRIED

2. Secondary Staffing Update - Carmel Murphy, Stephanie Strong

Stephanie Strong, Superintendent of Human Resources and Employee Relations, and KevinGreco, Principal of Employee Relations, reviewed the report, a summary of organizationalstrategies used to implement the mandated average class size ratio of 28:1.

The report encompassed strategies to mitigate cancelled courses or reduced courseavailability, a comparison and analysis of course offerings September 2018 to September2019 and impacted subject areas.

Staff responded to questions of clarification.

Moved by Luz del Rosario

THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, SECONDARY STAFFINGUPDATE, BE RECEIVED.

CARRIED

42


3. Supporting Students with Diverse Learning Needs: Special Education Classes and Programs- Deborah Finegan-Downey

Superintendent of Special Education and Learning Services, Deborah Finegan-Downey, Shannon Pompili Bosco, Coordinator for students with Diverse Learning Needs and Jaqueline Toste, Consultant for students with Diverse Learning Needs, introduced a media presentation featuring students from Kindergarten to age 21 with diverse learning needs.

Trustee Darryl D’Souza referenced the gifted program and requested staff provide data pertaining to overall class size average, the number of gifted students who enter the IB or Advanced Placement program and associated graduation rates.

Moved by Luz del Rosario

THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, SUPPORTING STUDENTS WITH DIVERSE LEARNING NEEDS: SPECIAL EDUCATION CLASSES AND PROGRAMS, BE RECEIVED.

CARRIED


I. Notices of Motion - Nil

J. Additional Business - Nil

K. Questions Asked of, and by, Board Members

1. Trustee Mario Pascucci requested a progress update for St. Mary Star of the Sea Cemeteryplaque. Associate Director Daniel Del Bianco advised the plaque proof has been approved.

2. Trustee Mario Pascucci requested a review of the Bullying Prevention policy be provided inIssues and Events.

3. In response to Trustee Frank Di Cosola’s inquiry concerning secondary school principalsdemitting students, Director of Education Marianne Mazzorato advised the Education Actrequires demitting students if a student has missed a number of consecutive days and has notadvised the administration of the absence.

4. Trustee Frank Di Cosola inquired about fifth year secondary students and was advised thediscipline policy is the same for all secondary students.

5. In response to Trustee Stefano Pascucci’s recognition of gender equality on the first Mondayin October, Director Marianne Mazzorato advised staff will update in Issues and Events.

6. In response to Trustee Stefano Pascucci’s inquiry, Associate Director David Amaral advised it isDPCDSB’s practice to invite priests to Catholic School Council Meetings.

7. Trustee Stefano Pascucci requested information regarding School Generated Funds. ExecutiveSuperintendent of Finance, CFO and Treasurer, Julie Cherepacha, advised information will beprovided in Issues and Events.

8. In response to Trustee Stefano Pascucci’s cafeteria query, Executive Superintendent JulieCherepacha advised the start-up was better than last year and the cafeteria provider is moving

43


forward with fall survey for late October or early November. Staff will work with the provider and include our questions on the survey.

9. In response to Trustee Mario Pacucci’s request to identify corporations which provide support,Associate Director David Amaral advised the corporations will be identified in a report at theNovember Faith and Program Committee Meeting.

10. Trustee Bruno Iannicca requested data on the number of students awaiting educational testing.

11. Trustee Bruno Iannicca requested the number of children with diabetes and anaphylacticallergies.

12. Trustee Sharon Hobin requested the epi pen procedure be provided in Issues and Events.

13. Trustee Sharon Hobin inquired about the possibility of requesting feedback to the YoungOffenders Act.

L. Declared Interest Items - Nil

M. In Camera Session

Moved by Darryl D'Souza

THAT THE BOARD OF TRUSTEES MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELYCONVENE AN IN-CAMERA AND PRIVATE MEETING OF THE COMMITTEE OF THE WHOLE IN RESPECTOF PERSONNEL MATTER.

CARRIED

N. Rise and Report

Moved by Darryl D’Souza

THAT THE BOARD OF TRUSTEES RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THEWHOLE IN-CAMERA AND RECOMMEND ADOPTION OF THE RECOMMENDATIONS SET OUTTHEREIN.

CARRIED O. Future Meetings

November 12, 2019December 9, 2019January 14, 2020February 11, 2020March 10, 2020April 21, 2020May 19, 2020June 9, 2020

P. AdjournmentMoved by Thomas Thomas

THAT THE MEETING BE ADJOURNED AT 11:00 p.m.CARRIED

44



REPORT NUMBER F 4

MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING

OCTOBER 9, 2019

1. THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING,OCTOBER 9, 2019, BE RECEIVED.

45

Minutes – Special Education Advisory Committee Meeting – October 9, 2019 “For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to give you a future with

hope.” (Jeremiah 29:11)

Page | 1

Special Education Advisory Committee Meeting Memorial St. Demetrius Wednesday, October 09, 2019, 7:00 p.m. Board Room, Catholic Education Centre

The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and Church, is to provide, in a responsible manner, a Catholic education, which develops spiritual, intellectual, aesthetic, emotional, social and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community.

Chair: Luz del Rosario Vice Chair: Leslie Silvestri Trustees: Luz del Rosario, Stefano Pascucci, Bruno Iannicca, Thomas Thomas Superintendent: Deb Finegan-Downey, Special Education and Learning Services

Committee Members: Staff:

Luz del Rosario, Trustee, Mississauga Wards 6 & 11 David Amaral Leslie Silvestri, Learning Disabilities Association of Peel Region Deb Finegan-Downey Stefano Pascucci, Trustee, Mississauga Ward 4 Cairine MacDonald Bruno Iannicca, Trustee (Alternate), Mississauga Ward 7 Cathy Bova Thomas Thomas, Trustee (Alternate), Mississauga Ward 5 Tina De Vellis-Carino Myra Del Rosario, ABC Association for Bright Children Kylie Richardson Nancy Vrbanek, ABC Association for Bright Children (Alt.) Jason Pratt Dely Farrace, Brampton Caledon Community Living Christiane Kyte Janice Hatton, Autism Ontario, Peel Chapter Joanne Dean Airene Cunanan, Autism Ontario, Peel Chapter (Alt.) Kate Hann Lissette Gaylie, Easter Seals Ontario Yulanda Julien TBD, Canadian Mental Health Association/Peel Debra Lean Rose Casaccia, Canadian Mental Health Association/Peel (Alt.) Rosanna Commisso TBD, VOICE/Peel Parents for Hearing Impaired Children Shannon Pompili Bosco Maria Demata, VOICE/Peel Parents for Hearing Impaired Children (Alt.) Sabrina Baiana Christine Koczmara, Community Living Mississauga Tammie Cameron Heather Bialowas, Down Syndrome Association of Peel: Caring Network Laura Pincente Celeste Encila, Down Syndrome Association of Peel: Caring Network (Alt.) Jacqui Toste TBD, CCCSC, Member at Large Michael Schaus

Lori Austin Kelly MacDougall

Rosie Della-Spina, Recorder Blair Patterson Laurie Eschli Cristine Pergotski Kellie Donaher

REGRETS: L. Silvestri, J. Hatton,

ABSENT: N. Vrbanek, A. Cunanan, C. Encila, M. Demata, R. Casaccia

46



Page | 2

MINUTES

A Routine Matters

1. Call to Order and AttendanceChair Luz del Rosario called the meeting to order at 7:05 p.m. Attendance was taken, regretsnoted, and guests welcomed. Membership and staff changes were noted.

2. Acknowledgement of First Nations Sacred TerritoryChair of SEAC, Luz del Rosario acknowledged the sacred territory of the Mississaugas of theCredit First Nation.

3. Opening PrayerThe opening prayer was displayed on the screens and led by Chair Luz del Rosario.

4. Approval of AgendaItem B #2 – correction to the title Gifted Programs should be Special Education Programs andClasses

Moved by: Lissette Gaylie

THAT THE AGENDA OF OCTOBER 9, 2019 BE APPROVED AS AMENDED. CARRIED

5. Approval of Minutes, SEAC Meeting,

Moved by: Christine Koczmara

THAT THE MINUTES OF SEPTEMBER 11, 2019 BE APPROVED. CARRIED

6. Previous Business – NIL

B Presentations and Staff Reports

1. Riverwood ConservancyTammie Cameron shared the funding model in the Dufferin-Peel Catholic District School Boardand programming for special education students. In collaboration with the ProgramDepartment, we have been allotted a certain amount of funding for outdoor education inspecial education classes. As of the last school year, we spent $20,130.15 on outdoor educationclasses since 2015/2016. This funding included PH4 programs as well as transportation. JaneNew, who is the coordinator of the Enabling Garden at the Riverwood Conservancy, shared aPowerPoint presentation about Riverwood and the wellness programs in the Enabling Gardenand Beyond. Riverwood is open to all from 7:00 a.m. – 11:00 p.m. and offers 150 acres of trails,gardens, woods and streams and is accessible to all. Programs are seasonal running fromSeptember through to April i.e. gardening, cooking, building bird feeders are a few of theprograms offered. The programs help students communicate and socialize with each otherthrough teamwork. There is an Indigenous Spirit journey program that supports mental healthwith a final ceremony open to all family and friends that will give an idea of what the program isall about. There is a sensory path designed especially for those who have vision loss and helpsexperience the outdoors and get information through an app through an android or apple

47



Page | 3

phone called ‘Voiceye’ which is free and doesn’t require WIFI or data. When the phone is hovered over barcodes, it will give information in large font or by voice. Jane did an activity with SEAC which creates therapeutic conversation. Riverwood works in partnership with the Dufferin-Peel CDSB, which took a few years to develop from 2013 and is now in its 3rd year of programs. Questions were taken and responded to.

2. Special Education Programs and Classes Deborah Finegan-Downey, Superintendent of Special Education and Learning Services, shared

that most students who are identified as exceptional are placed in the regular class through the

Identification Placement and Review Committee process (IPRC). It may be appropriate to place

the student in a special education class or program. Dufferin-Peel CDSB does have a number of

elementary and secondary special education classrooms and programs at the family and board

level. We embrace the whole child and address their individual needs to reach their full

potential in a Christ centered environment along with the Ontario Catholic School Graduate

Expectations.

Shannon Pompili Bosco, Rosanna Commisso, Coordinators and Jacqui Toste, Consultant, were introduced and gave SEAC a look at the programs in our schools within Special Education Programs and Services. A presentation video included the following programs: two elementary communication classes, which helps with communication development; two board-wide classes supporting students with Autism Spectrum Disorder (ASD); fourteen elementary needs moderate/needs severe board-wide designed for students with diverse learning needs who require a uniquely designed modified and alternative program for the majority of the day in order to develop functional academic, social and communication skills, as well as daily living skills and community opportunities; every elementary school has a 0.5 or 1.0 Special Education Resource Class (SERC) which offers students who access a SERC placement smaller classroom instruction for at least 50% of the day focusing on Language Arts and Mathematics with cross curriculum application; students participating in the Gifted program benefit from a focus on differentiated instruction, inquiry based learning, choice, and increased depth and breadth of curriculum and this program is offered at four sites with a fifth site being phased out. Elementary students attending the Gifted program can transition to the International Baccalaureate (IB) program, the Regional Advanced Placement (AP) program or their home school in secondary. There are six secondary communication programs supporting students board-wide and is designed for students with diverse learning needs who require a uniquely designed, modified and/or alternative program for the majority of the day to develop academic skills, social and interpersonal skills, daily living and employability skills; the Autism Spectrum Disorder Ontario Secondary Diploma Support Program is offered at four locations over 5 years and is designed for students with diverse learning needs who require differentiated opportunities to develop social-communication, interpersonal and executive functioning skills; Career Path Regional Program is offered at two secondary schools, which helps students work towards completion of the requirements of the Ontario Secondary School Certificate and can go on for a fifth year to obtain an Ontario Secondary School Diploma pathway that develops literacy, numeracy and employability skills. Other supports for students include Boardmaker which is in every elementary and secondary school to support differentiated instruction; teachers in communication classes, elementary ASD classes, needs moderate/needs severe classes will receive professional learning opportunities throughout the year for the Equals Math program; robotics coding provided to all system level self-contained classes, which involves Gifted classes, primary communication classes, primary ASD class, Junior/Intermediate ASD class, needs

48



Page | 4

moderate/needs severe elementary and secondary, and secondary communication. Questions were taken and responded to.

C Budget – NIL

D Updates/Information/Reports from Trustees

1. Trustee Stefano Pascucci thanked SEAC Members and Staff for their continued support and attendance to SEAC. Their time away from family is greatly appreciated.

2. Negotiations are ongoing; however, CUPE Members did come to an agreement. Updates are on the board website.

3. A presentation at Faith and Program, Tuesday, October 8, 2019 on EDWIN was done. This program allows grade 7 & 8 students and grade 6 students in split classes to have access to Chromebooks for the school year and allows students with special needs to become more interactive in the class. Applications include the Holy Bible, Library, Math, Science and Literacy. This allows students to share with their teachers and discuss articles. The next PD sessions on EDWIN will be for SERC and SERT teachers. Chair, Luz el Rosario requested this presentation be done at a future SEAC meeting.

E Reports from Community Associations

1. Heather Bialowas, representative for Down Syndrome Association: Caring Network, gave SEAC a list of workshops being held for parents this Fall.

2. Christine Koczmara, representative for Community Living Mississauga, gave SEAC a list of workshops being held for parents this Fall.

F Work Group - NIL

G Information and Correspondence

1. Letter from Écoles catholiques Centre-Est was sent to members with basic translation.

H Communication – NIL

I Questions asked of, and by Committee Members

1. Heather Bialowas, Down Syndrome Association of Peel: Caring Network, asked what the best way of getting communication from school to home. Superintendent Deb Finegan-Downey suggested she speak to the classroom teacher and if she was not satisfied with the response, to see the Principal.

2. Heather Bialowas also asked about EQAO and how she can help her child to prepare. Superintendent referred her to the classroom teacher for this information.

J Public Questions - NIL

K Future Meetings

November 13, 2019 January 15, 2020 March 11, 2020 May 20, 2020 December 4, 2019 February 12, 2020 April 22, 2020 June 10, 2020

49



Page | 5

L Adjournment

Moved by: C. Koczmara THAT THE MEETING ADJOURN AT 9:00 PM. CARRIED

50



REPORT NUMBER G 1

LETTER OF RETIREMENT

LORI DEWITTE, PRINCIPAL

1. THAT THE LETTER OF RETIREMENT RECEIVED FROM LORI DEWITTE, PRINCIPAL, BE RECEIVED.

51



REPORT NUMBER H 1

MOTION RECOMMENDED BY THE

AUDIT COMMITTEE NOVEMBER 12, 2019

1. THAT THE CONSOLIDATED FINANCIAL STATEMENTS AND RELATED INFORMATION OF THE BOARD FOR THE YEAR ENDED AUGUST 31, 2019, BE APPROVED.

53

Extraordinary lives start with a great Catholic education

Consolidated financial statements of Dufferin-Peel Catholic District School Board

August 31, 2019

Draft

54

Management Report 1

Independent Auditor’s Report 2–3

Consolidated statement of financial position 4

Consolidated statement of operations 5

Consolidated statement of change in net debt 6

Consolidated statement of cash flows 7

Notes to the consolidated financial statements 8–22

Draft

55

Management Report

August 31, 2019 Management’s Responsibility for the Consolidated Financial Statements

The accompanying consolidated financial statements of the Dufferin-Peel Catholic District School Board (the Board) are the responsibility of the Board’s management and have been prepared in accordance with the Financial Administration Act, supplemented by Ontario Ministry of Education memorandum 2004:B2 and Ontario Regulation 395/11 of the Financial Administration Act as described in Note 1(a) to the consolidated financial statements.

The preparation of consolidated financial statements necessarily involves the use of estimates based on management’s judgement, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods.

Board management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in compliance with legislative and regulatory requirements, and reliable financial information is available on a timely basis for preparation of the consolidated financial statements. These systems are monitored and evaluated by management.

The Audit Committee of the Board meets with management and the external auditors to review the consolidated financial statements and discuss any significant financial reporting or internal control matters prior to the board’s approval of the consolidated financial statements.

The consolidated financial statements have been audited by Deloitte LLP, independent external auditors appointed by the Board. The accompanying Independent Auditor’s Report outlines their responsibilities, the scope of their examination and their opinion on the Board’s consolidated financial statements.

_________________________ __________________________ M. Mazzorato, Ed. D. J. Cherepacha, CPA, CGA Director of Education Executive Superintendent of Finance, Chief Financial Officer and Treasurer

________________________ B. Hester, CPA, CA Superintendent of Financial Services November 26, 2019

Draft

56

Independent Auditor’s Report

To the Board of Trustees of the Dufferin-Peel Catholic District School Board

Opinion We have audited the consolidated financial statements of Dufferin-Peel Catholic District School Board (the “Board”), which comprise the consolidated statement of financial position as at August 31, 2019, and the consolidated statements of operations, change in net debt, and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies (collectively referred to as the “financial statements”).

In our opinion, the accompanying financial statements of the Board for the year ended August 31, 2019 are prepared in all material repects, in accordance with the basis of accounting described in Note 1(a) to the consolidated financial statements.

Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards (“Canadian GAAS”). Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Board in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Emphasis of Matter Without modifying our opinion, we draw attention to Note 1(a) to the consolidated financial statements which describes the basis of accounting used in the preparation of these consolidated financial statements and the significant differences between such basis of accounting and Canadian public sector accounting standards. Our opinion is not modified in respect to this matter.

Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation of the financial statements in accordance with the basis of accounting described in Note 1(a) to the consolidated financial statements, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is responsible for assessing the Board’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Board or to cease operations, or has no realistic alternative but to do so.

Those charged with governance are responsible for overseeing the Board’s financial reporting process.

Deloitte LLP 400 Applewood Crescent Suite 500 Vaughan ON L4K 0C3 Canada Tel: 416-601-6150 Fax: 416-601-6151 www.deloitte.ca

Draft

57

Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian GAAS will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

As part of an audit in accordance with Canadian GAAS, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:

• Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Board’s internal control.

• Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.

• Conclude on the appropriateness of management’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Board’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the Board to cease to continue as a going concern.

• Obtain sufficient appropriate audit evidence regarding the financial information of the entities or business activities within the Board to express an opinion on the consolidated financial statements. We are responsible for the direction, supervision and performance of the group audit. We remain solely responsible for our audit opinion.

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

Chartered Professional Accountants Licensed Public Accountants November 26, 2019

Draft

58

Dufferin-Peel Catholic District School BoardConsolidated statement of financial positionAs at August 31, 2019(In thousands of dollars)

2019 2018Notes $ $

Financial assetsCash and cash equivalents 20,105 48,938 Accounts receivable – other 29,072 39,811 Accounts receivable - Province of Ontario 2 38,737 5,947 Accounts receivable – Province of Ontario - Approved Capital 2 301,373 336,009

389,287 430,705

Financial liabilitiesAccounts payable and accrued liabilities 54,460 43,744 Accounts payable – Province of Ontario 1,214 883 Deferred revenue 3 13,884 25,003 Obligation under capital leases 5 428 1,441 Net long-term debt 7 291,095 315,554 Retirement and other employee future

benefits 9 10,669 7,801 Deferred capital contributions 4 900,295 903,434

1,272,045 1,297,860

Net debt (882,758) (867,155)

Non-financial assetsPrepaid expenses and supplies 4,580 4,992

Tangible capital assets 14 1,213,216 1,195,543 Total non-financial assets 1,217,796 1,200,535 Accumulated surplus 15 335,038 333,380

The accompanying notes are an integral part of the consolidated financial statements.

_______________________________, Director of Education

_______________________________, Chair of the Board

Page 4

Draft

59

Dufferin-Peel Catholic District School BoardConsolidated statement of operationsYear ended August 31, 2019(In thousands of dollars)

2019 2018Budget Actual Actual

Notes $ $ $

RevenueProvincial grants

Grants for Student Needs 912,890 909,142 901,361 Other 5,673 8,509 13,678 Deferred capital contributions

recognized 4 49,100 48,977 52,287 School generated funds 22,220 22,063 22,714 Federal grants and fees 662 839 670 Investment income 300 784 1,096 Other fees and revenues 16,031 24,756 17,664

1,006,876 1,015,070 1,009,470

Expenses 10

Instruction 774,072 777,902 764,643 Administration 26,129 25,700 26,651 Transportation 21,611 22,595 19,517 School operations/pupil accommodation 150,549 156,472 155,999 School generated funds 22,220 23,305 23,260 Other 5,392 7,438 11,268

999,973 1,013,412 1,001,338

Annual surplus 6,903 1,658 8,132 Accumulated surplus, beginning of year 337,260 333,380 325,248 Accumulated surplus, end of year 15 344,163 335,038 333,380

Page 5

Draft

60

Dufferin-Peel Catholic District School BoardConsolidated statement of change in net debtYear ended August 31, 2019(In thousands of dollars)


$ $ $

Annual surplus 6,903 1,658 8,132

Tangible capital asset activitiesAcquisition of tangible capital assets (49,926) (68,846) (47,444) Amortization of tangible capital assets 50,000 51,173 53,246

Total tangible asset activities 74 (17,673) 5,802

Other non-financial asset activitiesAcquisition of prepaid expenses and supplies — (4,580) (4,992) Use of prepaid expenses and supplies — 4,992 4,589

Total other non-financial asset activities — 412 (403)

(Increase) decrease in net debt 6,977 (15,603) 13,531 Net debt, beginning of year 885,417 (867,155) (880,686) Net debt, end of year 892,394 (882,758) (867,155)


Page 6

Draft

61

Dufferin-Peel Catholic District School BoardConsolidated statement of cash flowsYear ended August 31, 2019(In thousands of dollars)

2019 2018Notes $ $

Operating transactionsAnnual surplus 1,658 8,132 Items not involving cash

Deferred capital contributions recognized as revenue 4 (48,977) (52,287) Amortization of tangible capital assets 10 51,173 53,246

Change in non-cash assets and liabilitiesAccounts receivable – other 10,739 (437) Accounts receivable - Province of Ontario (32,790) (2,111) Accounts payable and accrued liabilities 10,716 (3,024) Accounts payable – Province of Ontario 331 3 Deferred revenue – operating (2,059) 1,262 Retirement and other employee future benefits payable 2,868 (4,076) Prepaid expenses and supplies 412 (403)

Net change in cash from operating activities (5,929) 305

Capital transactionsAcquisition of tangible capital assets (68,846) (47,444)

Financing transactionsDebt principal repaid and sinking fund contributions 8 (24,459) (88,110) Repayment of obligations under capital lease (1,013) (1,294) (Decrease) increase in deferred revenue – capital (9,060) 4,258 Deferred capital contributions received and

change in accounts receivable – Province of Ontario 80,474 126,860 Net change in cash from financing activities 45,942 41,714

Change in cash and cash equivalents (28,833) (5,425) Cash and cash equivalents, beginning of year 48,938 54,363 Cash and cash equivalents, end of year 20,105 48,938

Cash and cash equivalents is comprised of the following:Cash 20,105 48,838 Cash equivalents — 100

20,105 48,938


Page 7

Draft

62

Dufferin-Peel Catholic District School Board Notes to the consolidated financial statements August 31, 2019 (In thousands of dollars)

Page 8

1. Significant accounting policies

The consolidated financial statements are prepared by management in accordance with thebasis of accounting described below.

(a) Basis of accounting

The consolidated financial statements have been prepared in accordance with the FinancialAdministration Act supplemented by Ontario Ministry of Education memorandum 2004:B2and Ontario Regulation 395/11 of the Financial Administration Act.

The Financial Administration Act requires that the consolidated financial statements beprepared in accordance with the accounting principles determined by the relevant Ministryof the Province of Ontario. A directive was provided by the Ontario Ministry of Educationwithin memorandum 2004:B2 requiring school boards to adopt Canadian public sectoraccounting standards commencing with their year ended August 31, 2004 and that changesmay be required to the application of these standards as a result of regulation.

In 2011, the government passed Ontario Regulation 395/11 of the Financial AdministrationAct. The Regulation requires that contributions received or receivable for the acquisition ordevelopment of depreciable tangible capital assets and contributions of depreciable tangiblecapital assets for use in providing services, be recorded as deferred capital contributionsand be recognized as revenue in the consolidated statement of operations over the periodsduring which the asset is used to provide service at the same rate that amortization isrecognized in respect of the related asset. The regulation further requires that if the netbook value of the depreciable tangible capital asset is reduced for any reason other thandepreciation, a proportionate reduction of the deferred capital contribution along with aproportionate increase in the revenue be recognized. For Ontario school boards, thesecontributions include government transfers, externally restricted contributions and,historically, property tax revenue.

The accounting policy requirements under Regulation 395/11 are significantly differentfrom the requirements of Canadian public sector accounting standards which requires that:

• Government transfers, which do not contain a stipulation that creates a liability, berecognized as revenue by the recipient when approved by the transferor and theeligibility criteria have been met in accordance with public sector accounting standardPS3410;

• Externally restricted contributions be recognized as revenue in the period in which theresources are used for the purpose or purposes specified in accordance with publicsector accounting standard PS3100; and

• Property taxation revenue be reported as revenue when received or receivable inaccordance with public sector accounting standard PS3510.

As a result, revenue recognized in the consolidated statement of operations and certain related deferred revenues and deferred capital contributions would be recorded differently under Canadian Public Sector Accounting Standards (“PSAS”).

(b) Reporting entity

The consolidated financial statements reflect the assets, liabilities, revenues and expensesof the reporting entity. The reporting entity is comprised of all organizations accountablefor the administration of their financial affairs and resources to the Board and which arecontrolled by the Board.

School generated funds, which include the assets, liabilities, revenues and expenses ofvarious organizations that exist at the school level and which are controlled by the Boardare reflected in the consolidated financial statements.

Draft

63

Dufferin-Peel Catholic District School Board Notes to consolidated financial statements August 31, 2019 (In thousands of dollars)

Page 9

1. Significant accounting policies (continued)

(b) Reporting entity (continued)

The reporting entity is comprised of:

• The Dufferin-Peel Catholic District School Board

• School Generated Funds

All material interdepartmental and inter-organizational transactions and balances between these organizations are eliminated on consolidation.

(c) Trust funds

Trust funds and their related operations administered by the Board amounting to $2,517($2,076 in 2018) are not included in the consolidated financial statements. Specifically, theTrust Funds include both student scholarships and awards and deferred salary leaves.

(d) Cash and cash equivalents

Cash and cash equivalents comprise of cash on hand, demand deposits and investmentswhich are highly liquid, subject to insignificant risk of changes in value and have a short-term maturity of less than 90 days.

(e) Deferred revenue

Certain amounts are received pursuant to legislation, regulation or agreement and mayonly be used in the conduct of certain programs or in the delivery of specific services andtransactions. These amounts are recognized as revenue in the fiscal year the relatedqualifying expenses are incurred or services are performed.

(f) Deferred capital contributions

Contributions received or receivable for the purpose of acquiring or developing adepreciable tangible capital asset for use in providing services, or any contributions in theform of depreciable tangible assets received or receivable for use in providing services,shall be recognized as deferred capital contributions as defined in Ontario Regulation395/11 of the Financial Administration Act. These amounts are recognized as revenue atthe same rate as the related tangible capital asset is amortized. The following items fallunder this category:

• Government transfers received or receivable for capital purpose

• Other restricted contributions received or receivable for capital purpose

• Amounts previously recognized as property taxation revenues which were historicallyused to fund tangible capital assets

Draft

64


Page 10


(g) Retirement and other employee future benefits

The Board provides defined retirement and other future benefits to specified employee groups. These benefits include pension, life insurance, health care, dental benefits, retirement gratuity, worker’s compensation, accumulated sick leave and long-term disability benefits.

Employee Life and Health Trusts

As part of ratified labour collective agreements for unionized employees that bargain centrally and ratified central discussions with the Principals and Vice-Principals Associations, the following Employee Life and Health Trusts (ELHTs) were established in 2016-17: Ontario English Catholic Teachers' Association (OECTA). The following ELHTs were established in 2017-18: Canadian Union of Public Employees (CUPE), Education Workers' Benefits Trust (EWBT), Educational Workers’ Alliance of Ontario (EWAO), Ontario Council of Educational Workers (OCEW) and Ontario Non-union Education Trust (ONE-T) for non-unionized employees including principals and vice-principals. The ELHTs provide health, dental and life insurance benefits to teachers (excluding daily occasional teachers), education workers (excluding casual and temporary staff) and other school board staff. Currently, the ONE-T ELHT also provide benefits to individuals who retired prior to the Board’s participation date in the ELHT. These benefits are being provided through a joint governance structure between the bargaining/employee groups, school board trustees’ associations and the Government of Ontario. Boards no longer administer health, life insurance and dental plans for their employees and instead are required to fund the ELHTs on a monthly basis based on a negotiated amount per full-time equivalency (FTE). Funding for the ELHTs is based on the existing benefits funding embedded within the Grants for Student Needs (GSN), including additional ministry funding in the form of a Crown contribution and Stabilization Adjustment.

Depending on prior arrangements and employee groups, the Board continues to provide health, dental and life insurance benefits for retired individuals that were previously represented by the following associations: Principals and Vice-Principals and Non-Union employees.

Retirement gratuity plan, sick leave plan, and post retirement health and dental plan, and other

The Board has adopted the following policies with respect to accounting for these employee benefits:

(i) The costs of self-insured retirement and other employee future benefit plans are actuarially determined using management’s best estimate of salary escalation, accumulated sick days at retirement, insurance and health care costs trends, disability recovery rates, long-term inflation rates and discount rates. The cost of retirement gratuities that vested or accumulated over the periods of service provided by the employee is actuarially determined using management’s best estimate of salary escalation, accumulated sick days at retirement and discount rates. Any actuarial gains and losses arising from changes to the discount rate are amortized over the expected average remaining service life of the employee group.

Draft

65


Page 11


(g) Retirement and other employee future benefits (continued)

Employee Life and Health Trusts (continued)

(ii) For self-insured retirement and other employee future benefits that vest and accumulate over the periods of service provided by employees, such life insurance and health care benefits for retirees, the cost is actuarially determined using the projected benefits method prorated on service. Under this method, the benefit costs are recognized over the expected average service life of the employee group.

(iii) For those self-insured benefit obligations that arise from specific events that occur from time to time, such as obligations for worker’s compensation and long-term disability, the cost is recognized immediately in the period the events occur. Any actuarial gains and losses that are related to these benefits are recognized immediately in the period they arise.

(iv) The Board’s contribution to multi-employer defined pension plan benefits, such as the Ontario Municipal Employees Retirement System pensions, are recorded in the period in which they become payable.

(v) The costs of insured benefits for active employees reflected in these consolidated financial statements are the Board’s portion of insurance premiums owed for coverage of employees during the period.

(h) Tangible capital assets

Tangible capital assets are recorded at historical cost less accumulated amortization. Historical cost includes amounts that are directly attributable to acquisition, design, construction, development or betterment of the asset, as well as interest related to financing during construction. When historical cost records were not available, other methods were used to estimate the costs and accumulated amortization.

Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as leased tangible capital assets. All other leases are accounted for as operating leases and the related payments are charged to expenses as incurred.

Tangible capital assets, except land, are amortized on a straight line basis over their estimated useful lives as follows:

Asset class Estimated useful life in years Land improvements 15 Building and building improvements 40 Portable structures 20 Other buildings 20 First-time equipping of schools 10 Furniture 10 Equipment 5-15 Leased equipment Over the lease term Computer hardware 5 Computer software 5 Vehicles 5-10 Leasehold improvements Over the lease term

Draft

66


Page 12


(h) Tangible capital assets (continued)

Assets under construction and assets that relate to pre-acquisition and pre-construction costs are not amortized until the asset is available for productive use. One-half of the annual amortization is charged in the year of acquisition and the year of disposal.

Land permanently removed from service and held for resale is recorded at the lower of cost and net realizable value. Cost includes amounts for improvements to prepare the land for sale or servicing.

Buildings permanently removed from service cease to be amortized and are recorded at the lower of carrying value and estimated net realizable value. Tangible capital assets which meet the criteria for financial assets are reclassified as “assets held for sale” on the consolidated statement of financial position.

Works of art and cultural and historic assets are not recorded as assets in these consolidated financial statements.

(i) Government transfers

Government transfers, which include legislative grants, are recognized in the consolidated financial statements in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met and reasonable estimates of the amount can be made. If government transfers contain stipulations which give rise to a liability, they are deferred and recognized in revenue when the stipulations are met.

Government transfers for capital are deferred as required by Regulation 395/11, recorded as deferred capital contributions (DCC) and recognized as revenue in the consolidated statement of operations at the same rate and over the same periods as the asset is amortized.

(j) Investment income

Investment income is reported as revenue in the period earned.

When required by the funding government or related Act, investment income earned on externally restricted funds such as pupil accommodation, education development charges and special education forms part of the respective deferred revenue balances.

(k) Long-term debt

Long-term debt is recorded net of related sinking fund balances.

(l) Budget figures

Budget figures have been provided for comparison purposes and have been derived from the budget approved by Trustees. The budget approved by the Trustees is developed in accordance with the provincially mandated funding model for school boards and is used to manage program spending within the guidelines of the funding model. Given differences between the funding model and the basis of accounting used by the school board in the preparation of the financial statements, the budget figures have been adjusted to conform with this basis of accounting as it is used to prepare the consolidated financial statements.

Draft

67


Page 13


(m) Use of estimates

The preparation of financial statements in conformity with the basis of accounting described in Note 1(a) requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the year. Actual results could differ from these estimates. Estimates are reviewed periodically by management, and as adjustments become necessary, they are reported in the period in which they become known. Accounts subject to significant estimates include allowance for doubtful accounts receivable, retirement and other employee future benefits payable, liability for contaminated sites and tangible capital assets.

(n) Property tax revenue

Under Canadian Public Sector Accounting Standards, the entity that determines and sets the tax levy records the revenue in the financial statements, which in the case of the Board, is the Province of Ontario. As a result, property tax revenue received from the municipalities is recorded as part of Provincial Grants.

(o) Contaminated sites

The Board is required to record a liability in the consolidated financial statements if the Board has a contaminated site that meets the requirements as set out in the Canadian Public Sector Accounting Standard PS 3260 Liability for Contaminated Sites (the “standard”). Based on the Board’s review of its sites which are no longer in productive use, no liability has been identified in respect of this standard.

(p) Adoption of new accounting standards

During the year the Board was required to adopt the following new Canadian Public Sector Accounting Standards:

• PS 3430 Restructuring Transactions

The adoption of these standards had no impact on the consolidated financial statements.

2. Accounts receivable – Province of Ontario

The Ministry of Education introduced a cash management strategy effective September 1, 2018. As part of the strategy, the ministry delays part of the grant payment to the Board where the adjusted accumulated surplus and deferred revenue balances are in excess of certain criteria set out by the Ministry. The balance of delayed grant payments from the Government of Ontario included in the Accounts receivable – Province of Ontario balance at August 31, 2019 is $9,728 ($nil in 2018).

The Province of Ontario replaced variable capital funding with a one-time debt support grant in 2009-10. The Board received a one-time grant that recognized capital debt as of August 31, 2010 that is supported by the capital programs existing at the time. The Board will receive this grant in cash over the remaining term of the existing capital debt instruments. The Board may also receive yearly capital grants to support capital programs which would be reflected in this account receivable.

The Board has reported receivables from the Province of Ontario, as Accounts Receivable – Province of Ontario – Approved Capital, of $301,373 as at August 31, 2019 ($336,009 in 2018) with respect to capital grants.

Draft

68


Page 14

3. Deferred revenue

(i) Deferred revenue externally restricted for specific purposes by legislation, regulation or agreement as at August 31 is comprised of the following:

2019 2018$ $

Proceeds from disposition 6,270 6,301 Deferred revenue – other

Restricted Provincial capital grants received 3,163 9,387 Restricted Provincial operating grants received 31 2,201 Other – tuition fees, permits 4,420 7,114

13,884 25,003

(ii) The continuity of deferred revenue of the Board is summarized below:

2019 2018$ $

Balance, beginning of year 25,003 19,483 Increase in deferred revenue 179,653 186,339 Interest earned — 110 Transferred to deferred capital contributions (23,630) (12,108) Deferred revenue recognized in the year (167,142) (168,821)

Balance, end of year 13,884 25,003

4. Deferred capital contributions

Deferred capital contributions include grants and contributions received that are used for the acquisition of tangible capital assets in accordance with regulation 395/11 that have been expended by year end. The contributions are amortized into revenue over the life of the tangible capital asset acquired.

2019 2018$ $

Balance, beginning of year 903,434 913,317 Deferred capital contributions received 45,838 42,404 Revenue recognized in the year (48,977) (52,287)

Balance, end of year 900,295 903,434

Draft

69


Page 15

5. Obligation under capital leases

The Board has obligations under various capital leases with expiries ranging from 2019 to 2021 and interest rates ranging from 2.10% to 4.61%. Principal and interest payments relating to capital lease obligations of $428 ($1,441 in 2018) outstanding as at August 31 are due as follows:

Principalpayment Interest Total

$ $ $

2019/2020 405 12 417 2020/2021 23 1 24

428 13 441

6. Temporary borrowing

In accordance with Section 243(1) of the Education Act, the Board has a resolution to authorize the borrowing, by way of promissory note, bankers’ acceptance or operating overdraft, up to a maximum of $150,000. The outstanding amount at any given time would substantially represent the unreceived or uncollected balance of the estimated revenues.

The Board has available a credit facility of $60,000 and as of August 31, 2019 had no borrowings against this facility ($Nil as at August 31, 2018). The interest on temporary borrowings, when drawn, would be at the bank’s prime lending rate minus 0.75%, or bankers’ acceptance facility at the bankers’ acceptance rate plus 0.75%. Any temporary borrowings would be unsecured and due on demand.

7. Net long-term debt

(a) Net long-term debt reported on the consolidated statement of financial position is comprised of the following:

InterestDebenture rate Maturity 2019 2018

% $ $

OSBFC By-Law #99 7.20 June 9, 2025 25,290 28,557 OSBFC By-Law #103 6.55 October 19, 2026 41,208 45,346 OSBFC By-Law #111 5.48 November 26, 2029 75,888 81,113 OSBFC By-Law #113 4.79 August 8, 2030 15,365 16,405 OFA By-Law #124 3.94 September 19, 2025 23,043 26,181 OFA By-Law #116 4.56 November 15, 2031 8,444 8,935 OSBFC By-Law #118 5.38 June 25, 2032 80,115 84,283 OFA By-Law #120 4.90 March 3, 2033 3,481 3,654 OFA By-Law #123 5.23 April 13, 2035 12,166 12,647 OFA By-Law #126 2.43 November 15, 2021 6,095 8,433 Balance as at August 31 291,095 315,554

Draft

70


Page 16

7. Net long-term debt (continued)

(b) Payments relating to net long-term debt of $291,095 outstanding as at August 31, 2019 are due as follows:

Principal Interest Total$ $ $

2019/2020 25,780 15,632 41,412 2020/2021 27,178 14,235 41,413 2021/2022 27,392 12,757 40,149 2022/2023 28,892 11,833 40,725 Thereafter 181,853 38,655 220,508 Net long-term debt 291,095 93,112 384,207

8. Debt charges

Debt charges for the year include principal payments, sinking fund contributions and interest payments as follows:

2019 2018$ $

Principal payments on long-term debt,including contributions to sinking fund 24,459 23,209

Principal payment on net sinking fund debenture — 64,901 24,459 23,209

Interest payments on long-term debt 16,955 21,143 Total 41,414 44,352

Included in debt repayment and sinking fund contributions on the consolidated statement of cash flows of $24,459 ($88,110 in 2018) are principal payments on net sinking fund debenture of $nil ($64,901 in 2018) and principal payments of other long-term debt, including contributions to sinking funds of $24,459 ($23,209 in 2018).

9. Retirement and other employee future benefits

Retirement and other employee future benefit liabilities

Otheremployee

Retirement future 2019 2018gratuity benefits Total Total

$ $ $ $

Accrued employee future benefitobligations at August 31 347 10,324 10,671 7,842

Unamortized actuarial (losses)at August 31 (2) - (2) (41)

Employee future benefits liability at August 31 345 10,324 10,669 7,801

Draft

71


Page 17

9. Retirement and other employee future benefits (continued)

Retirement and other employee future benefit expense (recovery)

Otheremployee

Retirement future 2019 2018gratuity benefits Total Total

$ $ $ $

Current year benefit (recovery) — 5,483 5,483 (1,378) Amortization of actuarial losses

(gains) (7) 26 19 69 Interest on accrued benefit

obligation 10 242 252 237 Employee future benefits

expense (recovery) * 3 5,751 5,754 (1,072) * Excluding pension contributions to the Ontario Municipal Employees Retirement System, a

multi-employer pension plan, described below.

Actuarial assumptions

The accrued benefit obligations for employee future benefit plans as at August 31, 2019 are based on the most recent actuarial valuations completed for accounting purposes as at August 31, 2019. These valuations take into account the plan changes outlined above and the economic assumptions used in these valuations are the Board’s best estimates of expected rates of:

2019 2018% %

Wage and salary escalation 2.0 — Insurance and health care cost escalation 7.5 - 4.5 7.5 - 4.5Dental care cost escalation 4.5 4.5 Discount on accrued benefit obligation 2.0 2.9

Retirement benefits

(i) Retirement Gratuities

The Board provides retirement gratuities to certain groups of employees. The academic staff is the largest group. Employee eligibility is determined based on the date the individual commenced employment with the Board. Employees commencing employment after December 31, 1979 are not eligible for the retirement gratuity. The benefit costs and liabilities related to this plan are included in the Board’s consolidated financial statements.

The benefit costs expensed in these consolidated financial statements are $3 ($7 recovered in 2018). Based on the actuarial estimate, the liability for retirement gratuities of $345 ($342 in 2018) is included in retirement and other employee future benefits in the consolidated statement of financial position.

Draft

72


Page 18


Retirement benefits (continued)

(ii) Retirement Life Insurance and Health Care Benefits

The Board continues to provide life insurance, dental and health care benefits to certain employee groups after retirement until age 65. The premiums are based on the Board experience and retirees’ premiums are subsidized by the Board. The benefit costs and liabilities related to the plan are provided through an unfunded defined benefit plan and are included in the Board’s consolidated financial statements. Effective September 1, 2013, employees retiring on or after this date, do not qualify for board subsidized premiums or contributions, unless specified by contractual obligations.

The coverage is provided for various terms up to a maximum age of 65. The benefit costs expensed in the consolidated financial statements are $164 ($92 expensed in 2018).

Based on the actuarial valuation for accounting purposes as at August 31, 2019, the total liability of all post-retirement benefits accrued to-date is $788 ($828 in 2018) and is included in retirement and other employee future benefits in the consolidated statement of financial position.

Other employee future benefits

(i) Long-term Disability Salary Compensation

The Board provides long-term disability benefits including partial salary compensation during the period an employee is unable to work or until their normal retirement date.

The benefit costs recovered in the consolidated financial statements are $nil ($3,816 in 2018).

(ii) Workplace Safety and Insurance Board Obligations (“WSIB”)

The Board is a Schedule 2 employer under the Workplace Safety and Insurance Act and, as such, assumes responsibility for the payment of all claims to its injured workers under the Act. The Board does not fund these obligations in advance of payments made under the Act. The liability for payments under WSIB are recognized at the time the event obligating the Board to pay occurs. The benefit costs and liabilities related to this plan are included in the Board’s consolidated financial statements. School boards are required to provide salary top-up to a maximum of 4½ years for employees receiving payments from the Workplace Safety and Insurance Board, where the collective agreement negotiated prior to 2012 included such a provision. At August 31, 2019 the Board has a liability of $9,092 ($6,184 in 2018) in respect of WSIB obligations. The benefit costs expensed during the year in the consolidated financial statements are $5,191 ($2,127 in 2018).

As at August 31, 2019, the Board has a Workers’ Safety Insurance Board reserve of $2,230 ($5,137 in 2018).

(iii) Sick Leave Top-Up Benefits

A maximum of 11 unused sick leave days from the current year may be carried forward into the following year only, to be used to top-up salary for illness paid through the short-term leave and disability plan in that year. The benefit costs expensed in the statement of operations are $396 ($518 in 2018) and included as a liability in retirement and other employee future benefits in the consolidated statement of financial position are $444 ($447 in 2018).

Draft

73


Page 19


Other employee future benefits (continued)

(iii) Sick Leave Top-Up Benefits (continued)

The accrued benefit obligation for the sick leave top-up is based on an actuarial valuation for accounting purposes as of August 31, 2019. This actuarial valuation is based on assumptions about future events determined as at August 31, 2019 and is based on the average daily salary and banked sick days of employees as at August 31, 2019.

Additional retirement benefits

(i) Ontario Teacher’s Pension Plan

Teachers and related employee groups are eligible to be members of Ontario Teacher’s Pension Plan. Employer contributions for these employees are provided directly by the Province of Ontario. The pension costs and obligations related to this plan are a direct responsibility of the Province. Accordingly, no costs or liabilities related to this plan are included in the Board’s consolidated financial statements.

(ii) Ontario Municipal Employees Retirement System

All non-teaching employees of the Board are eligible to be members of the Ontario Municipal Employees Retirement System (OMERS), a multi-employer pension plan. The plan provides defined pension benefits to employees based on their length of service and rates of pay. The Board contributions equal the employee contributions to the plan. During the year ended August 31, 2019, the Board contributed $12,102 ($11,937 in 2018) to the plan. As this is a multi-employer pension plan, these contributions are the Board’s pension benefit expenses. No pension liability for this type of plan is included in the Board’s consolidated financial statements.

10. Expenses by object

The following is a summary of the expenses reported on the consolidated statement of financial operations by object:


$ $ $

Operating expensesSalary and wages 701,700 700,330 692,785 Employee benefits 118,513 120,990 113,471 Staff development 2,271 1,437 1,656 Supplies and services 49,530 51,935 48,822 Interest charges on capital 14,739 16,603 18,403 Rental expenses 2,657 1,385 3,265 Fees and contractual services 34,440 40,148 36,454 School generated funds 22,220 23,305 23,260 Other 3,904 6,106 9,976 Amortization of tangible capital assets 50,000 51,173 53,246

999,974 1,013,412 1,001,338

Draft

74


Page 20

11. Ontario School Board Insurance Exchange (OSBIE)

The Board is a member of the Ontario School Board Insurance Exchange (OSBIE), a reciprocal insurance company licensed under the Insurance Act. OSBIE insures general public liability, property damage and certain other risks. Liability insurance is available to a maximum of $24,000 per occurrence.

The ultimate premiums over a five year period are based on the reciprocal’s and the Board’s actual claims experience. Periodically, the Board may receive a refund or be asked to pay an additional premium based on its pro rata share of claims experience. The current five year term expires December 2021.

12. Commitments and contingent liabilities

(a) The Board enters into contracts for the capital construction and renovation of various new and existing schools. The following summarizes the Board’s commitment under these contracts as at August 31, 2019:

Contract Incurred Amountvalue to date remaining

$ $ $

Construction of schools 52,768 44,474 8,294

(b) The Board is committed to various operating leases for premises and equipment expiring in fiscal 2024/2025. The aggregate minimum lease payments are as follows:

Minimumlease

payments$

2019/2020 2,279 2020/2021 882 2021/2022 834 2022/2023 652 2023/2024 343 Thereafter 693 Total 5,683

(c) The Board has committed to two contracts to purchase natural gas into the future. The two contracts have minimum daily purchase volumes of 733 and 225 gigajoules (GJ) of gas at the monthly Alberta Energy Company (AECO) C & Nova Inventory Transfer (NIT) Arithmetic Average price per GJ, plus $1.475 and $1.87 per GJ respectively for transportation. One Contract ends on July 31, 2020 and the other one on Oct 31, 2019.

13. Repayment of “55 School Board Trust” funding

On June 1, 2003, the Board received $45,226 from the “55 School Board Trust” for its capital related debt eligible for provincial funding support pursuant to a 30-year agreement it entered into with the trust. The “55 School Board Trust” was created to refinance the outstanding not permanently financed (NPF) debt of participating boards who are beneficiaries of the trust. Under the terms to the agreement, the “55 School Board Trust” repaid the board’s debt in consideration for the assignment by the board to the trust of future provincial grants payable to the Board in respect of the NPF debt.

The flow-through of $3,369 ($3,369 in 2018) in grants in respect of the above agreement is recorded in these consolidated financial statements.

Draft

75


Page 21

14. Tangible capital assets Cost Accumulated amortization

Opening Disposals/ Closing Opening Disposals/ Closing Net book Net bookSeptember 1, Transfers/ Deemed August 31, September 1, Deemed August 31, value value

2018 Additions Disposals 2019 2018 Amortization Disposals 2019 2019 2018$ $ $ $ $ $ $ $ $ $

Land 274,442 21,313 — 295,755 — — — — 295,755 274,442 Land improvements 32,452 5,425 — 37,877 18,743 4,874 — 23,617 14,260 13,709 Buildings 40 years 1,413,371 40,631 — 1,454,002 529,520 40,807 — 570,327 883,675 883,851 Portable structures 1,488 — — 1,488 593 74 — 667 821 895 First-time equipping 12,250 346 1,783 10,813 8,657 1,153 1,783 8,027 2,786 3,593 Furniture 450 125 15 560 180 51 15 216 344 270 Equipment 5 years 276 120 111 285 158 56 111 103 182 118 Equipment 10 years 2,870 4,281 287 6,864 905 487 287 1,105 5,759 1,965 Equipment 15 years — 213 — 213 — 7 — 7 206 — Computer hardware 12,576 3,168 3,039 12,705 5,647 2,528 3,039 5,136 7,569 6,929 Computer software 548 98 192 454 288 100 192 196 258 260 Vehicles <10,000 217 69 92 194 155 41 92 104 90 62 Vehicles >10,000 141 — — 141 41 14 — 55 86 100 Pre-acquisition

cost - land 114 (20) — 94 — — — — 94 114 Pre-acquisition

cost - Building 7,847 (6,923) — 924 — — — — 924 7,847 Leased tangible

capital assets 5,124 — 297 4,827 3,736 981 297 4,420 407 1,388 Total 1,764,166 68,846 5,816 1,827,196 568,623 51,173 5,816 613,980 1,213,216 1,195,543

Draft

76


Page 22

15. Accumulated surplus

Accumulated surplus consists of the following:

2019 2018$ $

Invested in non-depreciable tangible capital assets 288,701 274,556 School generated funds 9,156 10,398 Employee future benefits (18,279) (18,279) Interest accrual (4,730) (5,119) Accumulated surplus – unappropriated 14,348 18,478 Accumulated surplus – internally appropriated 36,084 44,892 Sinking fund interest 9,758 8,454 Accumulated surplus 335,038 333,380

16. Partnership in Student Transporation of Peel Region (STOPR) TransportationConsortium

On December 14, 2007, the Board entered into an agreement with the Peel District SchoolBoard in order to provide common administration of student transportation in the region. Thisagreement was executed in an effort to increase delivery, efficiency and cost effectiveness ofstudent transportation for each of the Boards. Under the agreement, decisions related to thefinancial and operating activities of the STOPR Transportation Consortium are shared. NeitherBoard is in a position to exercise unilateral control.

The Board’s consolidated financial statement reflects its share of the Ministry transportationgrants and related expenses.

The following provides condensed financial information:

2019 2018Total Board portion Total Board portion

$ $ $ $

Revenue 65,268 20,305 63,172 20,230 Expenses 76,910 22,535 66,346 19,310 Annual (deficit) surplus (11,642) (2,230) (3,174) 920

The Board is also a member of Wellington-Dufferin Student Transportation Services Consortia. The Board is not actively involved in the management of this consortia. For the 2019 fiscal year, transportation costs of $2,080 ($1,733 in 2018) have been expensed in the consolidated financial statements.

17. Comparative figures

Certain of prior years figures have been reclassified to conform with current years presentation.

Draft

77



REPORT NUMBER H 2

MOTION RECOMMENDED BY THE FAITH AND PROGRAM COMMITTEE

NOVEMBER 12, 2019

1. THAT POLICY 1.27: STUDENTS WITH PREVALENT MEDICAL CONDITIONS (ANAPHYLAXIS, ASTHMA, DIABETES AND/OR EPILEPSY), BE APPROVED AND ADOPTED.

2. THAT REVISED POLICY: SCHOOL BLESSINGS/SCHOOL RE-DEDICATIONS/OFFICIAL OPENINGS, BE APPROVED AND ADOPTED.

3. THAT NEW POLICY: EXTERNAL PRESENTERS IN SCHOOLS IN DPCDSB, BE APPROVED AND ADOPTED AS AMENDED.

78

agenda regular board meeting tuesday, november 26, 2019, 7 ... package - regular boar… · agenda...

Documents