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Agenda • Procurement Systems Support Team (PSST) Introduction • PSST Roles and Responsibilities • Code 210 Web Site Review • PRISM Highlights • Reportable Data Requirements

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Page 1: Agenda Procurement Systems Support Team (PSST) Introduction PSST Roles and Responsibilities Code 210 Web Site Review PRISM Highlights Reportable Data Requirements

Agenda

• Procurement Systems Support Team (PSST) Introduction

• PSST Roles and Responsibilities

• Code 210 Web Site Review

• PRISM Highlights

• Reportable Data Requirements

Page 2: Agenda Procurement Systems Support Team (PSST) Introduction PSST Roles and Responsibilities Code 210 Web Site Review PRISM Highlights Reportable Data Requirements

Team Members

• Core Team*Wanda Behnke*Mary Ann BishopBill BradleyTrina Haffelfinger*Deanna Herschell*Terri Keane

• WTG SupportVirginia GreenLaquetta BarbettCrystal CookErrica Johnson

*Procurement Help Line X6-9744

• Credit Card ProgramViola ComptonMichelle MumfordDawn Murvin

• Senior Staff for Systems Steve LloydNancy Lockard

Page 3: Agenda Procurement Systems Support Team (PSST) Introduction PSST Roles and Responsibilities Code 210 Web Site Review PRISM Highlights Reportable Data Requirements

PSST Core Team Roles and Responsibilities

• Training for Division on Procurement Systems– CMM, SAP, FPDS-NG, Past Performance

• PRISM/CMM Support– Daily and Monthly tracking of reportable actions– Assisting with disapproved documents– Novation/Name changes

• IEM Help Desk Liaison– De-obligations– Vendor requests

• IEM Agency Representatives– Upgrade Testing– Weekly Telecons– Service Request management– Implement Agency Guidance and changes

• FPDS-NG Support– Validate and approve actions

– Pull reports– Certification of Data– Beta Release Testing

• SAP Support– Manuals obligations and deobligations– Closeout updates– PR Release Issue

Bolded items reflect points of direct interaction

• Procurement Help Line Support X6-9744• Reporting for Center and Agency• GDGS Administrators• NASA’s FBO Administrator and Team Member• NSSC AP Transition Representatives• Web Content and Update Coordination• Computer Security Officials• NAIS Super user/Manager• Division ODIN Representative

– Property– New Employee NAMS and NOMAD

• RFO Liaison– EOY Coordination– Cancelling Funds Coordination– Invoice and Costing issues

• SPAT Members for Systems• Closeout Coordination• Logistics Liaison• Procurement Learning Group Member• Agency Policy POC’s for ULO’s, Closeout, and EOY Initiatives

Page 4: Agenda Procurement Systems Support Team (PSST) Introduction PSST Roles and Responsibilities Code 210 Web Site Review PRISM Highlights Reportable Data Requirements

Code 210 Web Sitehttp://code210.gsfc.nasa.gov/

Page 5: Agenda Procurement Systems Support Team (PSST) Introduction PSST Roles and Responsibilities Code 210 Web Site Review PRISM Highlights Reportable Data Requirements

Web Site Format

• Main Page– Organizational Charts– Announcements

• Division Policies and News– Employee Guidance (i.e. Telecommuting Policy)– Community Bulletin (Awards, Acknowledgements)

• Procurement Services – Customer Resources– Credit Card Program

• Procurement Policy– FAR and NASA FAR Supplement– Circulars– Qualified COTR ListingCMM/Systems Support– How To– NAIS Links– Expiring Funds

• Employee Training and Development– FAC-C Certification– Procurement Forum

Page 6: Agenda Procurement Systems Support Team (PSST) Introduction PSST Roles and Responsibilities Code 210 Web Site Review PRISM Highlights Reportable Data Requirements

Upcoming Addition to Web Site

• eGreenbook– Demonstration

Page 7: Agenda Procurement Systems Support Team (PSST) Introduction PSST Roles and Responsibilities Code 210 Web Site Review PRISM Highlights Reportable Data Requirements

PRISM Highlights

• My Profile Set-up– Sharing Documents to WTG

– Job Aid under How To area of 210 Web Page

– Approval Password

– FPDS Account Verification

• Common System Errors– Incremental Funding Value Increases

– Not updating PGRP and GSID for Buyer on Mods

– Material Group matching at Line Item Level for Incremental Funding

– Vendor Name changes not being coordinated with PSST

– Reassigning ownership

– Omitting NAICS Code

– Not launching FPDS prior to self approval (results in Admin System Mods to correct incorrect reportable data elements)

Page 8: Agenda Procurement Systems Support Team (PSST) Introduction PSST Roles and Responsibilities Code 210 Web Site Review PRISM Highlights Reportable Data Requirements

Reportable Data Requirements

• Required by FAR Part 4 and NFS 1804• Proper Use of Procurement Placement Code (PPC) Matrix• Product Service Code (PSC) selection (Link on Web Site)

– R&D Description requirement

• NAICS Code selection• Procurement Officer Certification Letter and Key Data Elements

Page 9: Agenda Procurement Systems Support Team (PSST) Introduction PSST Roles and Responsibilities Code 210 Web Site Review PRISM Highlights Reportable Data Requirements

Attachment 1

Procurement Officer Certification of Procurement Data Submissions to FPDS-NG 1. Center: ________________________________________________ 2. Date of Submission Certification: I certify that reportable contract actions awarded during [Insert applicable review period] for my Center have been entered into FPDS-NG as fully and accurately as reasonably possible. (Please check either Yes or No, remembering that this data will be used by Congress, other Federal managers, and the public to produce government-wide reports.) YES NO When “Yes” is checked, please answer questions 3 & 4, being sure that the total % for question 4 equals 100%. 3. Substantiation of Certification: Given the importance of data accuracy for purposes of running all Federal Reports, what have you done to substantiate your certification? (Please provide a detailed explanation below if “No” is selected for a, b, or c) a. Collected certifications from subordinate offices YES NO b. Through statistically correct processes, compared YES NO FPDS-NG data to data in the corresponding contract files. (Comparison findings are provided in Exhibit A) c. Other V&V actions taken for FY ’08 YES NO (Describe in Attachment 2) 4. Data Submission Method: Check the data submission method(s) used by your Center: a. Contract Writing System(s) YES % _____ NO b. Web Portal (On-line login) YES % _____ NO c. Other YES % _____ NO Total % 100 If “Yes” for 4.a., please name Contract Writing System(s) used: __________________________________ _____________________________________________________________________________________ If “Yes” for 4.c., please describe the “Other” method used: _______________________________________ _____________________________________________________________________________________ 5. General Comments: 6. ________________________________________________________________________ PROCUREMENT OFFICER NAME (Printed) 7. ______________________________________________ _________________________

PROCUREMENT OFFICER SIGNATURE Date

Page 10: Agenda Procurement Systems Support Team (PSST) Introduction PSST Roles and Responsibilities Code 210 Web Site Review PRISM Highlights Reportable Data Requirements

Attachment 1 Exhibit A-Cont.

Overall Accuracy Rate: ________% Accuracy Rates for Key Data Elements: _______Data Element Name____________ Accuracy Rate (%) 1A Procurement Instrument Identifier (PIID) ____________ 1C Referenced PIID ____________ 2A Date Signed (Award Date) ____________ 3A Base and All Options Value ____________ 3B Base and Exercised Options Value ____________ 3C Action Obligation (Award Amount) ____________ 4C Program/Funding Agency Code ____________ 5B Who Can Use ____________ 5D Fee for Use of Service ____________ 5J Fee Paid for Use of IDV ____________ 6F Performance-Based Service Acquisition* ____________ 6M Description of Requirement** ____________ 8A Product or Service Code*** ____________ 8G NAICS Code ____________ 9A DUNS Number ____________ 9B Contractor Name from Contract ____________ 9C Principal Place of Performance ____________ 9K ZIP Code – Place of Performance ____________ 9G Congressional District – Place of Perf. ____________ 10A Extent Competed ____________ 10C Reason Not Competed ____________ 10N Type Set Aside ____________ 10R Statutory Exceptions to Fair Opportunity ____________ 11A CO’s Determination of Business Size ____________ 11B Subcontracting Plan ____________ 11D Reason Not Awarded to SDB ____________ 11E Reason Not Awarded to Small Business ____________ 12A IDV Type ____________ 12B Award Type ____________ 12C Reason for Modification (if 12D = M) ____________ 12D Record Type ____________ TBA Dollar Amount of the Action ____________ TBA Place of manufacture ____________ TBA Advisory and Assistance Services ____________ TBA Procurement Placement Code ____________ TBA Vendor Data in CCR**** ____________ * This field must be checked in the basic and in each modification ** A meaningful description has been provided that includes something other than the effort title and/or the type of effort (e.g., “Phase II SBIR” or “Space Shuttle Engine Modification”) *** If multiple codes apply, the code selected must adequately describe the preponderance of work being performed under the contract ****Ensure that the data displayed in FPDS-NG matches CCR