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Gayle Garbolino-Mojica, County Superintendent of Schools
Barbara Morton, Executive Director, SELPA
Special Education Administrators Committee (SEAC)
Location Date/Time
Placer County Office of Education April 17, 2015
PCOE Main – Burns Room 8:30am – 12:00pm
360 Nevada Street, Auburn, CA
AGENDA
1. Call to Order and Establish Quorum
2. Public Comment – This is the time in which anyone in the audience may address the Committee on any item that is not on the
agenda. Comments will be limited to three (3) minutes unless the Committee agrees to extend the time beyond three (3) minutes. The
Committee has the discretion to restrict public comments to those matters it deems relevant to its subject matter jurisdiction.
3. Action Items:
3.1 Approval of Minutes - Approval of Minutes from the March 20, 2015 Special Education
Administrators Committee (SEAC) meeting is requested.
4. Discussion Items:
4.1 Compliance Update - Recent updates/notification including “Discipline Discrepancy” and Data
Identified Non-Compliance (DINC) Prong II will be discussed.
4.2 Behavior Advantage - Aaron Stabel will present on his Behavior Advantage Program for
member discussion.
4.3 Allocation Plan Update – Updates from other governance committee meetings and the
difference between the Local Plan and state-level determinations will be discussed.
5. Information Items: 5.1 Staff Development Update – An update of staff development activities and plans for 2015-2016
will be presented.
5.2 Special Education Information System (SEIS)/California Special Education Management
Information System (CASEMIS) Update – Changes to State SELPA IEP forms, data to determine
funding and other updates will be provided.
5.3 Legislative Priorities – The legislative items that will be presented on Legislative Sharing Day
are provided for member review.
5.4 Community Advisory Committee (CAC) Update – An update on recent and upcoming CAC
activities will be shared.
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SEAC Agenda
April 17, 2015
Page 2
5.5 Comments from Committee Members – Members can share any important information and/or
reports with other members.
5.6 Executive Director Report – Updates on committee meetings and other current SELPA
activities will be shared.
Accommodating Those Individuals with Special Needs In Compliance with the Americans with Disabilities Act, the Placer County SELPA encourages those with disabilities to participate fully in the public meeting
process. If you have a special need in order to allow you to attend or participate in our public meetings., please contact our office at (530)886-5873, well in advance of
the regular meeting you wish to attend, so that we may make every reasonable effort to accommodate you, including aids or services. Documents distributed for
public session items, less than 72 hours prior to the meeting, are available for public inspection at the Placer County Office of Education, 360 Nevada Street,
Auburn, CA.
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PLACER COUNTY
SPECIAL EDUCATION LOCAL PLAN AREA
SPECIAL EDUCATION ADMINISTRATORS COMMITTEE
AGENDA ITEM NO. 3.1
MEETING DATE: 4-17-15
SUBJECT: Approval of Minutes.
AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:
Public Hearing Barbara Morton
Reports/Presentations
X ACTION PRESENTING TO COUNCIL:
Information Barbara Morton
............................................................................................................................................................
Request for Action: Approval of the March 20, 2015 SEAC meeting minutes is requested.
............................................................................................................................................................
BACKGROUND AND SUMMARY: The minutes are attached for review.
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PLACER COUNTY SELPA
Gayle Garbolino-Mojica, County Superintendent of Schools
Barbara Morton, Executive Director SELPA
PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA
Special Education Administrators Committee (SEAC)
Minutes for March 20, 2015
1.0 Call to Order
After a quorum was established, the meeting of the Special Education Administrators Committee
(SEAC) was called to order by Barbara Morton, SELPA Executive Director, at 8:30 am in the
Placer County Office of Education, Burns Conference Room.
Members Present:
Phil Williams - Placer County Office of Education (PCOE)
Holly Van Doren-Ackerman Charter School District
Jennifer Lewandowski-Auburn Union School District
Lynn Barbaria – Dry Creek Joint Elementary School District
Karen Everett-Foresthill Union School District
Ramona Rogers -Horizon/Partnerships for Student-Centered Learning (PaSCL) Charter Schools
Jean Crouse- Loomis Union School District
Sue Latham-Newcastle Elementary School District
Debbie Morris-Roseville City School District
Craig Garabedian-Roseville Joint Union High School District
Anthony Farenga-Tahoe Truckee Unified School District
Susan Watkins-Western Placer Unified School District (WPUSD)
Others Present: Jillian King-SELPA Support Coordinator
Sonia Moscatelli-SELPA Program Specialist
Kristi Gregersen-SELPA Program Specialist
Ann Vollaro – SELPA Program Specialist
Laura Blackburn – SELPA Program Specialist
Melanie Purdy-SELPA Administrative Secretary
Susan Watts – PCOE
Theresa Prestedge – PCOE
Anna Langen – CAC Representative
Members Absent:
Lisa Graham – Alta Dutch Flat School District
Open Position– Colfax Elementary School District
Kristi Ellison-Eureka Union School District
Marsha Weis-Niegmann-Placer Hills Union School District
Elena Dalfavero-Placer Union High School District
Patti Stevens-Rocklin Unified School District
2.0 Public Comment
There was no public comment.
3.0 Action/Discussion Items:
3.1 Approval of Minutes
Lynn Barbaria moved to approve the February 20, 2015 minutes and Jean Crouse seconded the
motion. It was carried unanimously by Aye votes of members present: Phil Williams, Holly Van
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Doren, Jennifer Lewandowski, Karen Everett, Sue Latham, Debbie Morris, Craig Garabedian,
Anthony Farenga and Susan Watkins.
3.2 Assistive Technology (AT) Follow Up
PCOE and SELPA staff asked for feedback regarding the AT Program model change for high
incidence students requiring AT supports. The Accessible Curriculum for All (ACA) project was
presented and the following districts responded:
o Loomis Union School District (LUSD) is including AT tools in their technology plan as a
way of beginning to fund some equipment. LUSD is also increasing the number of Chrome
Books the district purchases, and educating teachers at each site on Google accounts.
LUSD has identified staff for the role of Universal Design for Learning (UDL) coaches and
will be ready to begin in the fall. Some of the referrals that are currently being made to the
AT program will be addressed by mentoring district staff to begin the shift to the new
model.
o Auburn Union School District (AUSD) is assigning their Curriculum Coordinator as their
UDL coach and will also be ready to begin in the fall. They are also adding
Chrome Books for their middle school students. Their English Learner (EL) population are
using Google documents and the translation applications.
o Dry Creek Joint Elementary School District (DCJESD) already has staff serving in the role
of AT specialists. They will have access to the training and resources if they choose to
participate.
o Roseville City School District (RCSD) and Western Placer Unified School District
(WPUSD) would like to set up individual meetings with project staff to begin planning.
Larger districts that may not be ready to move district-wide initially, may want to consider selecting
a few sites and training UDL coaches for those sites as a starting point.
ACA project staff have met with PCOE Educational Services and will plan for a joint presentation
at the county-wide Curriculum and Instruction meeting by the end of this year. An overview of the
project will also be provided at the April 28 Regional Coordinator/Manager/Program Specialist
meeting. ACA project staff are available to meet with LEA staff if that would help move forward
the discussions. Contact Theresa Prestedge of PCOE to make those arrangements.
AT Program staff have been assigned to the project part time this spring in order to develop the AT
toolkit, website and curriculum for training and supporting UDL coaches that will begin with the
initial group in the fall. As a reminder, this new model will have no impact on students who are
referred with LI disabilities (e.g. students with orthopedic impairments or AAC needs). Those
referrals and the supports of the AT Program will continue as a Tier 3 support. AT Program staff
that are supporting these students may use the same Student-Environment-Tasks-Technology
(SETT) teaming process that will be used as the Tier 2 AT consideration process in the ACA
program, but this should not be perceived as replacing the AT/AAC assessment that is needed for
these more specialized and intense-need students. In regard to students who at the end of this
transition will be served by site UDL coaches (e.g. high incidence students), and are currently being
referred or assessed by the AT Program or are receiving ongoing services by the AT Program, it is
suggested conversations are initiated with the team, especially the parents, about this change.
3.3 SEAC Schedule
Members discussed the option of meeting bimonthly in the 2015-2016 school year but decided they
would like to continue meeting once a month.
3.4 Non-Public School (NPS) and Agency (NPA) Update
Every year the Master Contract is reviewed by an attorney and SELPA is seeking input on changes
that should be considered. One item that may need to be included in next year’s Master Contract is
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in regard to who is responsible for the purchase of iPads/tablets. The Master Contract states that
NPSs are responsible for purchasing all equipment but if the student has an LI disability, the device
may be purchased through LI funds. If LEAs are purchasing iPads/tablets for all of their students
on comprehensive campuses, the LEA would find it difficult to require the NPS be responsible for
making these purchases. The other item that may need to be added to the Master Contract is who is
responsible to provide Diastat training and administration at the NPS. Members were asked to
provide SELPA with feedback on other additions to the Master Contract.
On May 13 and 14, SELPA will be performing a review of Sierra Foothills Academy (SFA).
SELPA informed SFA that in addition to an observation and review of selected student files,
SELPA will be asking to review invoices for Placer County students, service logs, behavior
emergency/incident reports, documentation of staff training, staff lists (credentials/licenses),
parent/staff handbooks and lesson plans. SELPA asked for feedback if there are any other items
that should be reviewed.
A Master Contract Clarification Document which summarizes some important sections of the
Master Contract was included and will be available for members.
A legal opinion was shared that stated a doctor will have to evaluate a student for Occupational
Therapy (OT) and Physical therapy (PT) in order to bill MediCal.
3.5 Frequency of Services
One of the compliance items that California Department of Education (CDE) staff is focused on is
service frequency. Specific concerns are with stating annual or monthly services when the service
is delivered weekly. CDE staff is concerned about implementation over the entire school year and
whether students may miss services due to staff schedules. SELPA staff recommends that LEAs be
very specific in comment boxes. The amount of time must be appropriate for the specific service
and must be clearly stated on the Individual Education Plan (IEP) in a manner that can be
understood by parents and staff. An example of how CDE would prefer the service be written was
included.
3.6 Special Education Task Force
The Special Education Task Force has released its report. The report recommends one unified,
coherent system of supports for all students. The specific areas of focus are early learning,
evidence-based practices, assessment and accountability, educator preparation and professional
learning, finance and family/student engagement.
4.0 Information Items:
4.1 Staff Development Update
Patty Schetter from Autism & Behavior Training Associates (ABTA) does not feel there is a need
to continue with the Autism Institute since the date has passed for staff to acquire the Autism
Added Authorization. Patty has suggested to SELPAs that have California Autism Professional
Training and Information Network (CAPTAIN) members, as we do, that they adopt a Professional
Learning Community (PLC) model. A “PLC for Autism Rationale” proposal from Patty was
included. SELPA is seeking feedback on which LEA staff are interested in being members of the
coaching model and would like this feedback at the next SEAC meeting.
SELPA is working on the needs assessment for the 2015-2016 school year and has asked members
for feedback to start the process. It will be sent to members next week.
TTUSD staff would like to attend trainings via video conference so SELPA will make
arrangements and work with TTUSD staff to implement this.
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4.2 Charter School Update
CORE Charter School has been denied membership in El Dorado County Charter SELPA and is
seeking membership in Desert Mountain SELPA. Horizon Charter School (HCS) has made
improvements according to CDE but still demonstrates systemic noncompliance so sanctions are
still in effect.
4.3 Mental Health Update
A letter from several legislators requesting an audit of mental health funding in schools was
included for member review. The opinion letter from Jonathan Read of Fagen, Friedman and
Fulfrost was also included. Mr. Read’s legal opinion reiterates the legal advice from several years
ago. Absent updated legislation and with the strong likelihood of an audit he strongly cautions
against using those funds for behavior intervention or crisis counseling.
4.4 Community Advisory Committee (CAC) Update
Anna Langen, the CAC representative from Rocklin Unified School District reminded members
that May 15th is the joint meeting with CAC and SEAC. She also asked members to communicate
to parents that on April 16th there will be a Birds and Bees training from 6:30pm-8:30pm. Members
were asked if they would like to host this training. If so, please contact the SELPA office.
Legislative Sharing Day is April 29th, and members were asked to contact the SELPA if they would
like to attend.
4.5 Comments from Committee Members
PCOE received a Maintenance of Understanding (MOU) from Placer County regarding
prescriptions for epipens which requires clarification. Updates will be provided when available.
The WPUSD director asked for input on the most current chart to use for articulation acquisition.
Suggestions were made and SELPA will research this further for WPUSD staff.
California Alternative Assessment (CAA) will be administered though no scores will be reported
this year. All examiners must be certified and there is a tutorial video available on CDE’s website.
4.6 Executive Director Report
Aaron Stabel will attend the April SEAC meeting to present on Behavior Advantage per members’
request.
There are two new representatives on the Executive Committee of the Council of Superintendents
(ECCOS) starting July 1, 2015. Shannon Jacinto from Foresthill will replace Gary Yee and Derk
Garcia from Roseville City School District will replace Linda Rooney.
Patterns of Strength and Weaknesses (PSW) is still on the back burner, but LEAs staff are
encouraged to consider this training in particular for African American and ELL students. SELPA
will contact Ventura County to give an overview of the process they used to adopt PSW.
5.0 Adjournment
5.1 The meeting was adjourned at 10:10am. The next SEAC meeting is scheduled for Friday,
April 17, 2015.
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PLACER COUNTY
SPECIAL EDUCATION LOCAL PLAN AREA
SPECIAL EDUCATION ADMINISTRATORS COMMITTEE
AGENDA ITEM NO. 4.1
MEETING DATE: 4-17-15
SUBJECT: Compliance Update.
AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:
Public Hearing Barbara Morton
Reports/Presentations
X DISCUSSION PRESENTING TO COUNCIL:
Information Jillian King
BACKGROUND AND SUMMARY: Notifications for “Discipline Discrepancy” between the
California Special Education Management System (CASEMIS) and California Longitudinal Pupil
Achievement Data System (CALPADS) were received across the SELPA. Members will discuss
next steps to address this, including new systems to prevent it in the future. The DINC Prong II
and follow up April 20th CASEMIS reports will also be discussed.
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PLACER COUNTY
SPECIAL EDUCATION LOCAL PLAN AREA
SPECIAL EDUCATION ADMINISTRATORS COMMITTEE
AGENDA ITEM NO. 4.2
MEETING DATE: 4-17-15
SUBJECT: Behavior Advantage.
AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:
Public Hearing Barbara Morton
Reports/Presentations
X DISCUSSION PRESENTING TO COUNCIL:
Information Aaron Stabel
BACKGROUND AND SUMMARY: Members expressed interest in learning more about
Behavior Advantage which was designed by Aaron Stabel. Aaron will present on specifics of this
program for further discussion and potential next steps.
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PLACER COUNTY
SPECIAL EDUCATION LOCAL PLAN AREA
SPECIAL EDUCATION ADMINISTRATORS COMMITTEE
AGENDA ITEM NO. 4.3
MEETING DATE: 4-17-15
SUBJECT: Allocation Plan Update.
AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:
Public Hearing Barbara Morton
Reports/Presentations
X DISCUSSION PRESENTING TO COUNCIL:
Information Barbara Morton
BACKGROUND AND SUMMARY: Both the Executive Committee of the Council of
Superintendents (ECCOS) and the Program/Business Review Committee (PBRC) have begun
discussion on potential changes to the Allocation Plan. A number of spreadsheets have been
reviewed and the option of an ADA-only model was requested by one district. Subsequent PBRC
discussion focused on factors that members felt should also be considered if an ADA-only model
is adopted. Those factors include whether there is still agreement on the tenets included in the
Philosophy Plan, Independent Study, preschool, the Severely Handicapped (SH) definition, small
district base rates and geographic location. The discussion resulted in a request for more data
which will be reviewed at the May PBRC meeting. ECCOS also discussed an ADA-only model
and their discussion will be shared with members. ECCOS members also asked that SEAC discuss
the Philosophy Statement which is included for reference. SEAC members requested clarification
on the data used to generate SH funding under the Allocation Plan compared to the data used to
generate LI funding at the state level. A document outlining the differences is included for
clarification.
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FINAL Allocation Plan Placer County SELPA April 9, 2008 Revised September 2009 Revised December 2012 Revised February 2014
POLICY 3001
PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA (SELPA)
DISTRIBUTION OF SPECIAL EDUCATION FUNDS
PROCEDURES: Philosophy
What do we believe?
Special needs students must be served appropriately.
No matter who provides the service, special needs students belong to all of us.
Good communication between members of the Special Education Local Plan Area (SELPA) is in the best interest of everyone.
Working together improves relationships and produces better outcomes than working against each other.
What do we know?
Free Appropriate Public Education (FAPE) is a mandate.
Costs and enrollments will continue to increase.
Maintenance of Effort (MOE) is required by Federal statute.
As a regional provider, Placer County Office of Education (PCOE) programs are designed to serve students with the most severe disabilities from all districts.
The State of California funds SELPAs based on total Average Daily Attendance which includes both special and general education students across the SELPA.
Some Local Education Agencies (LEAs) in the Placer County SELPA have declining enrollment while others are increasing which may cancel out differences at the SELPA level in terms of growth for special education funding.
Special education students generate Revenue Limit funds in the same way as general education students, when enrolled in Special Day Classes, which contributes to unrestricted monies in the General Fund.
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Special education excess costs are paid out of General Fund (unrestricted) monies which is also known as the Local General Fund Contribution (LGFC).
Excess costs required to operate PCOE regional programs are assessed to districts.
Independent Study must be considered carefully in any model taking into account service levels and any relevant differences from classroom-based programs.
Lack of access to appropriate special education services is often very expensive as well as legally non-compliant.
The current SELPA funding and bill back model is complicated and frustrating.
There is no perfect model.
What did we want?
The ability for all LEAs to build their budgets on a reliable and relatively stable allocation model.
Mitigation of unexpected large expenses such as access to a Special Needs Pool.
Incentives to control increased expenses for all LEAs such as Response to Intervention (RtI) and other pre-referral options.
A transparent model.
Provision for startup costs for new programs and services by use of current figures and quarterly collection of census data.
A structure that mitigates the negative impact on districts that take back programs, classes, and services.
An equitable model for funding and assessments to LEAs.
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PLACER COUNTY
SPECIAL EDUCATION LOCAL PLAN AREA
SPECIAL EDUCATION ADMINISTRATORS COMMITTEE
AGENDA ITEM NO. 5.1
MEETING DATE: 4-17-15
SUBJECT: Staff Development Update.
AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:
Public Hearing Barbara Morton
Reports/Presentations
Action/Discussion PRESENTING TO COUNCIL:
X INFORMATION Jillian King
BACKGROUND AND SUMMARY: The needs assessment results and requests for Diagnostic
Center trainings will be reviewed in order to plan for the 2015-2016 school year. There will also
be follow up in regard to the proposed change to a Professional Learning Community (PLC) for
training on the topic of autism.
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PLACER COUNTY
SPECIAL EDUCATION LOCAL PLAN AREA
SPECIAL EDUCATION ADMINISTRATORS COMMITTEE
AGENDA ITEM NO. 5.2
MEETING DATE: 4-17-15
SUBJECT: SEIS/CASEMIS Update.
AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:
Public Hearing Barbara Morton
Reports/Presentations
Action/Discussion PRESENTING TO COUNCIL:
X INFORMATION Jillian King
BACKGROUND AND SUMMARY: Members are requested to provide feedback on the State
SELPA IEP forms as well as suggestions for any changes to SEIS.
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PLACER COUNTY
SPECIAL EDUCATION LOCAL PLAN AREA
SPECIAL EDUCATION ADMINISTRATORS COMMITTEE
AGENDA ITEM NO. 5.3
MEETING DATE: 4-17-15
SUBJECT: Legislative Priorities.
AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:
Public Hearing Barbara Morton
Reports/Presentations
Action/Discussion PRESENTING TO COUNCIL:
X INFORMATION Barbara Morton
BACKGROUND AND SUMMARY: Annually the State SELPA organization and the Coalition
for Adequate Funding for Disabled Children host a Legislative Sharing Day. CAC members are
invited to participate along with SELPA staff and LEA special education directors. Each year
Legislative Priorities are generated which are used as talking points in meeting with legislators.
The 2015 Legislative Priorities are attached for reference.
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PLACER COUNTY
SPECIAL EDUCATION LOCAL PLAN AREA
SPECIAL EDUCATION ADMINISTRATORS COMMITTEE
AGENDA ITEM NO. 5.4
MEETING DATE: 4-17-15
SUBJECT: CAC Update.
AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:
Public Hearing Barbara Morton
Reports/Presentations
Action/Discussion PRESENTING TO COUNCIL:
X INFORMATION Jillian King
BACKGROUND AND SUMMARY: An update on recent and upcoming CAC activities will be
shared.
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PLACER COUNTY
SPECIAL EDUCATION LOCAL PLAN AREA
SPECIAL EDUCATION ADMINISTRATORS COMMITTEE
AGENDA ITEM NO. 5.5
MEETING DATE: 4-17-15
SUBJECT: Comments from Committee Members.
AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:
Public Hearing Barbara Morton
Reports/Presentations
Action/Discussion PRESENTING TO COUNCIL:
X INFORMATION Barbara Morton
BACKGROUND AND SUMMARY: Members can share any important information and/or
reports with other members.
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PLACER COUNTY
SPECIAL EDUCATION LOCAL PLAN AREA
SPECIAL EDUCATION ADMINISTRATORS COMMITTEE
AGENDA ITEM NO. 5.6
MEETING DATE: 4-17-15
SUBJECT: Executive Director Report.
AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:
Public Hearing Barbara Morton
Reports/Presentations
Action/Discussion PRESENTING TO COUNCIL:
X INFORMATION Barbara Morton
BACKGROUND AND SUMMARY: Updates on committee meetings and other current SELPA
activities will be shared.