agenda of ordinary council meeting - 8 may 2019 · 5/8/2019 · 1 welcome and acknowledgement of...

I hereby give notice that an Ordinary Meeting of Council will be held on:

Date: Wednesday, 8 May 2019 Time: 5.30pm Location: Council Chambers

Minlaton Town Hall 57 Main Street Minlaton

AGENDA

Ordinary Council Meeting

8 May 2019

Andrew Cameron

CHIEF EXECUTIVE OFFICER

COUNCIL MEETING AGENDA 8 MAY 2019

CONFLICT OF INTEREST

Members are reminded of the requirements for disclosure by Members of direct or indirect pecuniary benefit or detriment and non-pecuniary benefit or detriment in relation to a material conflict of interest in accordance with Section 73, or an actual or perceived conflict of interest in accordance with Section 75 of the Local Government Act in items listed for consideration on the Agenda. Section 74 and 75A of the Local Government Act 1999 requires that Elected Members declare any interest and provide full and accurate details of the relevant interest to the Council. In relation to actual or perceived conflicts of interest a member has an obligation to outline how they propose to deal with the actual or perceived conflict of interest prior to consideration of that item on the Agenda.

This requirement does not apply to Ordinary Business Matters prescribed by regulation 8AAA Local Government Act (General) (Accountability and Governance) Variation Regulations 2016.

Each Member of a Council has a duty to vote at all meetings unless excepted by legislation.

The major exception being where a Member has a material conflict of interest.


Agenda

1 Welcome adn Acknowledgement of Country by Mayor .................................................... 5

2 Opening Prayer .................................................................................................................... 5

3 Present ................................................................................................................................. 5

4 Leave of Absence ................................................................................................................ 5

5 Apologies ............................................................................................................................. 5

6 Conflict of Interest ............................................................................................................... 5

7 Minutes of Previous Meeting – for Confirmation ............................................................... 5

8 Motions on Notice ................................................................................................................ 5

Nil 9 Questions on Notice ............................................................................................................ 5

Nil 10 Questions without Notice .................................................................................................... 5

11 Petitions ............................................................................................................................... 5

Nil 12 Mayor .................................................................................................................................... 6

12.1 Mayor's Monthly Report April 2019 ........................................................................... 6

13 Councillors’ Report .............................................................................................................. 7

Nil INFORMATION AGENDA .............................................................................................................. 9

14 Items for Exclusion .............................................................................................................. 9

15 Receipt of Information Reports ........................................................................................... 9

16 Chief Executive Officer ...................................................................................................... 10

16.1 CEO Activities - April 2019 ..................................................................................... 10

16.2 Action Listing Report .............................................................................................. 11

16.3 Council's Contributions to the Northern and Yorke NRM Region under the Natural Resources Management Act 2019-20 ........................................................ 14

16.4 Australian Government's 2019-2020 Budget Road Safety Announcement ............. 18

16.5 2019-20 Australian Government Budget Announcements - Rowan Ramsey MP ......................................................................................................................... 37

17 Corporate and Community Services ................................................................................ 39

Nil 18 Assets and Infrastructure Services .................................................................................. 40

18.1 Construction and Maintenance Works .................................................................... 40

19 Development Services ....................................................................................................... 45

19.1 Inspectorial Report ................................................................................................. 45

19.2 Environmental Health Report ................................................................................. 47

19.3 Development Application Decisions ....................................................................... 49

19.4 Wastewater System Application Decisions ............................................................. 54


20 Visitors to the Meeting....................................................................................................... 56

DEBATE AGENDA ....................................................................................................................... 58

21 Mayor .................................................................................................................................. 58

Nil 22 Chief Executive Officer ...................................................................................................... 59

22.1 Draft Annual Business Plan and Budget 2019/2020 ............................................... 59

22.2 Proposed Rating Models 2019/2020 ...................................................................... 64

23 Corporate and Community Services ................................................................................ 74

23.1 Treasury Management Performance 2017/2018 .................................................... 74

23.2 Financial Report as at 30 April 2019 ....................................................................... 79

23.3 March Quarterly Budget Review 2018/2019 ........................................................... 87

23.4 Request for Sponsorship - Yorkes Classic Surf Event .......................................... 102

23.5 PO149 Community Grants Scheme Policy ........................................................... 105

23.6 SYP Landcare Group - Community Grant Extension ............................................ 114

24 Assets and Infrastructure Services ................................................................................ 117

24.1 Roads Working Party ........................................................................................... 117

25 Development Services ..................................................................................................... 127

25.1 Update - Council Policy - PO083 Authorisation to Collect Fallen Timber .............. 127

25.2 Proposed New Leases - Telstra Corporation Limited, situated at Lot 1 Kuhn Terrace, Port Victoria and East Terrace, Minlaton. ............................................... 131

25.3 Proposed sale of 53 Main Street Port Vincent ...................................................... 140

25.4 Land Management Agreement ............................................................................. 146

25.5 Update - Council Policy - PO074 Native Plant Collection Permits ......................... 149

26 General Business............................................................................................................. 154

CONFIDENTIAL AGENDA ......................................................................................................... 155

27 Confidential Items ............................................................................................................ 155

27.1 Electrical Equipment Testing and Tagging Tender 187-2018 ............................... 155

27.2 Jetty Pile Replacement Tender 197/2019 ............................................................. 155

28 Next Meeting .................................................................................................................... 156

Wednesday 12 June 2019

29 Closure ............................................................................................................................. 156


1 WELCOME AND ACKNOWLEDGEMENT OF COUNTRY BY MAYOR

Meeting declared opened

2 OPENING PRAYER

3 PRESENT

4 LEAVE OF ABSENCE

Nil

5 APOLOGIES

Cr Naomi Bittner

6 CONFLICT OF INTEREST

7 MINUTES OF PREVIOUS MEETING – FOR CONFIRMATION

Ordinary Council Meeting - 10 April 2019 Confidential Council Meeting - 10 April 2019 at 6.10pm Confidential Council Meeting - 10 April 2019 at 6.10pm

8 MOTIONS ON NOTICE

Nil

9 QUESTIONS ON NOTICE

Nil

10 QUESTIONS WITHOUT NOTICE

11 PETITIONS

Nil


Item 12.1

12 MAYOR

12.1 MAYOR'S MONTHLY REPORT APRIL 2019 Document #: 19/28088 Department: Executive Services PURPOSE To keep Elected Members updated on Mayoral activities during the month of April 2019.

RECOMMENDATION That the report be received.

DISCUSSION 4 - 5 April Operations Manager, Stephen Goldsworthy and I, along with

representatives from the Ardrossan Progress Association, attended the National Tidy Towns Awards held in Smithton Tasmania. Ardrossan won two of the nine categories, the Environmental Sustainability Energy Award and the Natural Environment Management Award.

9 April CEO Andrew Cameron and I attended the unveiling of the upgraded Stansbury War Memorial. Funding from both the Federal and State Governments helped complete this project with Rowan Ramsay MP and Fraser Ellis MP both also attending.

10 April CEO Andrew Cameron and I met with Bridget Johns from the Department of Industry and Skills to discuss regional issues.

Monthly Council Meeting. 11 - 12 April CEO Andrew Cameron and I attended the Local Government

Association of South Australia’s Annual General Meeting. 17 April I met with Steph Ball at Ballara Retreat in Warooka and awarded her

an Eddie the Emu Award for sticking her neck out to support the local art and tourism industries. Steph also uses her business to support and give back to the local community.

CEO Andrew Cameron, Director Assets and Infrastructure Trevor Graham and I met with representatives from the Department of Planning, Transport and Infrastructure (DPTI).

Monthly Elected Members Workshop. 25 April Attended Anzac Day services at Edithburgh, Bublacowie Military

Museum and then did the Ode to Remembrance prior to the CMS Crows and Southern Eagles Football Match at Yorketown.

29 April – 3 May Leave of absence. ATTACHMENTS Nil


13 COUNCILLORS’ REPORT

Nil


INFORMATION

AGENDA


INFORMATION AGENDA

14 ITEMS FOR EXCLUSION

15 RECEIPT OF INFORMATION REPORTS


Item 16.1

16 CHIEF EXECUTIVE OFFICER

16.1 CEO ACTIVITIES - APRIL 2019 Document #: 19/28284 Department: Executive Services PURPOSE To keep Elected Members informed of meetings during the month of April 2019.


DISCUSSION 2 April Attended the Minister for Planning’s CEO’s Forum on the new Planning

System. 3 April Met with Sonny from the YP Country Times.

Special Elected Members Budget Workshop. 9 April Mayor Darren Braund and I attended the unveiling of the upgraded

Stansbury War Memorial. Funding from both the Federal and State Governments helped complete this project with Rowan Ramsay MP and Fraser Ellis MP also both attending.

10 April Corporate Management Team Meeting. Mayor Darren Braund and I met with Bridget Johns Industry and Skills

Manager. Monthly Council Meeting followed by Special Elected Members Budget

Workshop. 11 April Cr John Rich and I met with John Ewers from GHD in relation to the

review of data collected during the wave monitoring and bathometric survey recently conducted at Marion Bay.

11 – 12 April Mayor Darren Braund and I attended the Local Government Association of South Australia’s Annual General Meeting.

12 April LGA CEO’s Breakfast Forum prior to the LGA Ordinary General Meeting.

15 April Met with Fraser Ellis MP and Speaker for the House of Assembly Vincent Tarzia at Ardrossan.

16 April EBA renegotiation meeting with AWU and Employee representatives. EBA renegotiation meeting with SA MOA Employee representatives. 17 April Mayor Darren Braund, Director Assets and Infrastructure Trevor

Graham and I met with representatives from the Department of Planning, Transport and Infrastructure (DPTI).

Monthly Elected Members Workshop. 30 April Met with Tony Gray from Local Government Risk Services (LGRS). Corporate Management Team Meeting.


Item 16.2

16.2 ACTION LISTING REPORT Document #: 19/28411 Department: Executive Services PURPOSE To keep Elected Members updated on the status of the Action Listing.


LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.5 Undertake effective risk management

BACKGROUND The Action List was implemented to keep Council informed about the current status and outcomes of Council decisions.

DISCUSSION The Action List included in the Council Agenda each month will incorporate action items from Council along with current status. ATTACHMENTS 1. Council Meeting Action List - May 2019 2. Council Meeting Completed Action List - May 2019


Item 16.2- Attachment 1


Item 16.3

16.3 COUNCIL'S CONTRIBUTIONS TO THE NORTHERN AND YORKE NRM REGION UNDER THE NATURAL RESOURCES MANAGEMENT ACT 2019-20

Document #: 19/28540 Department: Executive Services PURPOSE To provide Elected Members with correspondence received in relation to the Council’s Contribution to the Northern and Yorke NRM Region for the 2019-20 Financial Year.


LINK TO STRATEGIC PLAN Goal: 3 Valued and Restored Environment Strategy: 3.3 Partnership and advocacy with NRM to secure environmental projects

BACKGROUND Elected Members would be aware that each Council in the Northern and Yorke Natural Resource Management (NRM) Region must contribute to the NRM Land Levy (the Levy). In accordance with Section 92 of the Natural Resources Management Act 2004 (the Act), each Council’s share is determined by the Minister for Environment and Water. The Levy contributes significantly towards the sustainable use of natural resources along with the management and control of pests within the Northern and Yorke Region. Correspondence has been received informing Council of the proposed contribution payable for the 2019 – 2020 period (copy attached).

DISCUSSION The NRM Plan (the Plan) for the Northern and Yorke NRM Board (the Board) was adopted by the Minister for Environment and Water on 27 March 2019. The Yorke Peninsula Council’s Levy contribution, as specified in the Business Plan component of the Plan, represents a 2.7% increase from the previous year. As per Section 95 of the Act and in accordance with Chapter 10 of the Local Government Act 1999, Council must reimburse itself by applying a levy to its rates notices. Council also collect a fee from the Board for the administrative costs of collecting the NRM Levy as permitted under Section 96 of the Act. ATTACHMENTS 1. NRM - 2019-20 Levy collection and fees payable


Item 16.4

16.4 AUSTRALIAN GOVERNMENT'S 2019-2020 BUDGET ROAD SAFETY ANNOUNCEMENT

Document #: 19/32425 Department: Executive Services PURPOSE To inform Council in relation to correspondence received from the Hon Michael McCormack MP Deputy Prime Minister and a 2019-20 Budget - Road Safety Announcement.


LINK TO STRATEGIC PLAN Goal: 2 Community Connected through Infrastructure Strategy: 2.5 Explore provision of new infrastructure

BACKGROUND Elected Members would be aware that Council’s are reliant upon external funding to support infrastructure works on our road network. All levels of Government are committed to delivering safer roads and vehicles and improving the reliability of the road network nationally.

DISCUSSION Correspondence has been received (copy attached) from the Deputy Prime Minister advising Council that the Australian Government has made provision for an additional $2.2 billion in road safety funding from 2019-20 through the Local and State Government Road Safety Package. The Government is also taking action to deliver safer roads through a variety of other initiatives including establishing a new Office of Road Safety. In addition to provide broader support for the important work Council’s do, the 2019-20 Budget also allocates $2.6 billion to local Councils through the Financial Assistance Grant Programme. The Government’s Budget proposes to bring forward 50% of this funding for early payment in the 2018-19 financial year. This cash injection of $1.3 billion will give Councils immediate use of these funds in the 2018-19 financial year. ATTACHMENTS 1. Correspondence - Australian Government's 2019-20 Budget Road Safety

Announcement - Attach Council Report - May 2019


Item 16.5

16.5 2019-20 AUSTRALIAN GOVERNMENT BUDGET ANNOUNCEMENTS - ROWAN RAMSEY MP

Document #: 19/32445 Department: Executive Services PURPOSE To provide Elected Members with a copy of correspondence received from Rowan Ramsey MP in relation to the Australian Government’s Budget Announcements for 2019-20.


LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.4 Seek alternate income streams and ensure financial sustainability

BACKGROUND Elected Members are aware that Council is heavily reliant upon external funding sources, to enable financial sustainability and to successfully manage our large asset base and continuing service delivery.

DISCUSSION Correspondence has been received from Rowan Ramsey MP in relation to 2019-20 Budget Announcements (copy attached) recently made by the Australian Government which relate directly to service provision at a Local Government level. Rowan was extremely pleased to be able to advise Councils of the continuation of the Supplementary Road Funding with $40 million allocated over the next two years. In addition the Government has committed an additional $100 million per year to the Roads to Recovery Programme from 2019-20. This will provide an extra $10 million to Councils in Grey over the forward estimates. ATTACHMENTS 1. Advice - 2019-2020 Budget Announcements - Rowan Ramsey MP


17 CORPORATE AND COMMUNITY SERVICES

Nil


Item 18.1

18 ASSETS AND INFRASTRUCTURE SERVICES

18.1 CONSTRUCTION AND MAINTENANCE WORKS Document #: 19/30046 Department: Assets and Infrastructure Services PURPOSE To provide a summary of capital and maintenance works undertaken within Assets and Infrastructure Services throughout the month preceding the May 2019 meeting of Council.


LINK TO STRATEGIC PLAN Goal: 2 Community Connected through Infrastructure Strategy: 2.5 Explore provision of new infrastructure

2.6 Install and upgrade appropriate traffic control device management 2.7 Upgrade and beautification of open (recreation) spaces (e.g. playgrounds, water parks, BBQ areas etc.)

BACKGROUND This report provides Council with a summary of the capital and maintenance works undertaken within Assets and Infrastructure Services throughout the month preceding the Council meeting.

DISCUSSION • Information regarding roadside vegetation maintenance activities undertaken by Council are

detailed in the table below:

Road Name Start Point End Point Status South

Gun Club Road Barkers Rocks Road Koolywurtie Church Road Completed

Spicer Road Spencer Highway Yorke Highway Completed

The Gunbarrel Road Yorke Highway Mount Rat Road Current

Sparrow Road Redding Road Mount Rat Road Programmed

North

McCauley Road Rifle Range Road Hicks Road Completed

Melton South Road Westbrook Road Kainton Road Completed

Brook Road Ross Road Boundary Road Completed

Germein Road Yorke Highway North South Road Current


Item 18.1

Anderson Road North South Road Davies Road Programmed

• Patrol Grading is ongoing throughout the district aligned with current circuit, technique and available resources. The following matrix provides percentage (%) output over the twenty-four (24) day period for respective areas (sectors):

Area Output (%) Factors Influencing Productivity

North 92 Operators – 2 days Personal Leave

Maitland 100

Minlaton 59 Operators – 1 day Personal Leave / 5 days TOIL / 4 days Alternate Duties (Patch Work)

South 70 Operators – 4 days Personal Leave / 3 days Alternate Duties (Patch Work)

• The status of road construction and maintenance requirements is summarised in the table below, complementing 2018/19 budget allocations:

Road Description of Works Work Status Estimated Completion Date

Reconstructing and Resheeting

Weavers North Road Reconstruct and resheet a 2km section. Completed

Pine Point Road Reconstruct and resheet a 5km section from James Well Road to Sandy Church Road.

Ongoing End-May 2019

Pine Point Road

Reconstruct and resheet a 4.5km section from 3km west of the Yorke Highway to Sandy Church Road.

Ongoing End-June 2019

Dump Road Reconstruct and resheet a 1.8km section. Ongoing End-June 2019

Brutus Road Reconstruct and resheet a 2.4km section. Ongoing End-June 2019

Old Port Vincent Road

Reconstruct and resheet a 2km section. Ongoing End-June 2019

Sturt Bay Road Reconstruct and resheet a 3km section. Ongoing End-June 2019

South Coast Road Reconstruct and resheet a 2km section. Ongoing End-June 2019

Patch Sheeting

McCauley Road 3 sections of patch sheeting (total area 1,760m2)

Completed

Old Boundary Road 2 sections of patch sheeting (total area 7,200m2)

Completed

Broster Road 3 sections of patch sheeting (total area 12,800m2)

Completed


Item 18.1

North South Road 2 sections of patch sheeting (total area 2,400m2)

Completed

Gillis Road 3 sections of patch sheeting (total area 6,560m2)

Completed

Goldsworthy Road 3 sections of patch sheeting (total area 13,320m2)

Completed

Bittner Road 2 sections of patch sheeting (total area 9,200m2)

Completed

Cemetery Road 2 sections of patch sheeting (total area 8,800m2)

Completed

Cudmore Road 2 sections prepared (total area 3,150m2)

Awaiting Material Supply

End-May 2019

Mount Terrible Road 2 sections prepared (total area 4,000m2)


End-May 2019

Moorowie Station Road

2 sections prepared (total area 2,400m2)


End-May 2019

Parsons Road 6 sections prepared (total area 11,200m2)


End-May 2019

Barkers Rocks Road 2 sections prepared (total area 7,200m2)


End-May 2019

McConkey Road 2 sections prepared (total area 7,600m2)


End-May 2019

• Approximately forty (40) Customer Service Requests (CSRs) have been attended to by staff throughout April with activities including:

o Footpath maintenance

o Maintenance to coastal infrastructure

o Maintenance to public buildings

o Response to vandalism

o Sealed and unsealed road maintenance

o Sign installation and replacement

o Stormwater infrastructure maintenance

o Tree trimming (generally within townships)

• Attention to parks, gardens and reserves is programmed in accordance with available resources, with the focus on presentation for the Easter break and Anzac Day commemorations.

• Staff repositioned the existing fence line at the Hardwicke Bay Playground to accommodate the installation of new playground equipment by a contractor on behalf of the Hardwicke Bay Progress Association.


Item 18.1

• The Black Point, Edithburgh and Port Vincent boat ramps have been pressure cleaned.

• Footpath rework has been completed within identified streets in Maitland, Minlaton, Port Victoria and Tiddy Widdy Beach.

• Staff pressure cleaned, bug sprayed and pumped out the toilets at Berry Bay North and Berry Bay South, as well those located at the Burners Beach, Daly Head and Gleesons Landing bush camping sites.

• Additional street bins were rolled out to identified locations for the Easter, Anzac Day and school holiday period.

• Staff replaced the rainwater tank at the Walk the Yorke shelter at The Gap, as the existing rainwater tank had been vandalised with bullet holes and could not be repaired.

• Staff prepared an area along the footpath adjacent to the Edithburgh Caravan Park for tree planting.

• The following works/upgrades have been applied to Council’s Community Wastewater Management Schemes (CWMS) and Water Schemes: CWMS o New maintenance shaft installed Maitland o Western dam effluent line upgraded Maitland o New control valves installed in effluent line Maitland o New chlorine dosing line installed at WWTP Maitland o Blockages in gravity drain cleared Maitland o WWTP pump station tank replaced Point Turton o Irrigation valve repaired Port Vincent o New remote monitoring system installed at pump station Yorketown

Water Schemes o Northern tank isolated due to severe water leak Black Point o Challenges with Moneca Card System Desalination Plant o Repairs to supply line valves Desalination Plant (All CWMS, Water Schemes and Stormwater Harvesting Schemes are monitored with water quality testing in accordance with SA Health and Environmental Protection Authority [EPA] licence conditions.)

• Jetpatching activities have been completed within the northern area of the Council boundary.

• The street sweeping schedule is ongoing in the southern townships.

• The status of works forming part of the Main Township Footpath Replacement Programme is summarised in the table below:

Location Area Work Status

Yorketown All nominated areas Completed

Warooka All nominated areas Completed

Minlaton All nominated areas Completed

Port Victoria All nominated areas Completed

Ardrossan All nominated areas Completed


Item 18.1

Maitland All nominated areas Completed

Stansbury

St Vincent Street Between Ceres Street and Weavers Street (northern side) Current

St Vincent Street Between Ceres Street and Weavers Street (southern side) Programmed

Anzac Parade In front of the Dalrymple Hotel Programmed ATTACHMENTS Nil


Item 19.1

19 DEVELOPMENT SERVICES

19.1 INSPECTORIAL REPORT Document #: 19/26335 Department: Development Services PURPOSE To inform Council of the activities of the Inspectorial Team.


LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls

BACKGROUND This report provides Elected Members with information relating to activities of the Inspectorial Staff.

DISCUSSION During the past month Council’s Rangers have dealt with many routine matters including by-law compliance, nuisance complaints, and dog and cat management issues. Wandering and Nuisance Dogs Rangers investigated several reports of dogs being a nuisance and wandering at large.

• A dog was detained after wandering at large in Maitland on two separate occasions not far from its home. The owner was contacted as a result of the information received from the dog’s registration tag. The owner subsequently collected the dog and was cautioned for dog wandering at large.

• A Ranger was called to collect a dog that was being detained in Ardrossan. As a result of inquiries made, the owner of the dog was located, who was camping at Parara. The owner was issued with an Expiation Notice for dog wandering at large.

• In a separate incident, an owner of a dog was cautioned as a result of it escaping from its yard in Maitland and entering a neighbour’s yard.

• Dog owners at Price, Stansbury and Port Vincent have been spoken to as a result of complaints received in relation to the noise generated from their dogs.

Dog Attack

A dog, whilst being walked on a leash in the Edithburgh Caravan Park, escaped from its owner and attacked another smaller dog. As a result of the incident, the smaller dog required extensive veterinary treatment, which cost in the vicinity of $1,400. The two dog owners negotiated a method of compensation, whilst Council intends to place a nuisance dog control order on the offending dog. Bush Camping Rangers conducted regular patrols at the bush camping reserves. Extra patrols were also performed over the recent school holiday period. Two rangers managed to visit all of the 19 designated Bush


Item 19.1

Camping grounds on Easter Saturday. It appeared that the numbers were slightly down on the previous Easter, which may have been due to the unfavourable weather conditions. As a result of the patrol on Easter Saturday, 6 Expiation Notices were issued to campers who had not obtained a permit. Early on Easter Sunday morning a Ranger attended at a car park above the Ardrossan Jetty and issued 3 Expiation Notices to several lots of illegal campers. During the past month, Expiation Notices have also been issued to illegal campers at Wool Bay and Corny Point. Boat Ramps Routine patrols of boat ramps have been undertaken to ensure that users are paying for the use of the facilities. Ten notices have been placed on vehicles where a launch permit/ticket could not be observed. Those who could produce a valid permit/ticket and reason why the ticket was not displayed were cautioned for failing to display the ticket. During the past month three Expiation Notices have been issued to users of the boat ramps for launching without a permit. Traffic Management Council Rangers routinely patrol all townships for traffic management, including foot patrols, paying particular attention to disabled parking bays and vehicles parking on yellow lines and footpaths. Expiation Notices has been issued to owners of vehicles for parking on a yellow line in Minlaton, Port Vincent and Yorketown and for not displaying a Disabled Parking Permit in Port Vincent and Maitland. Local Nuisance and Litter Control A Maitland resident has been advised to take action to ameliorate the local nuisance being caused by the keeping of eight cats on the property and the amount of rubbish being visibly stored on the land. They have been advised to rectify the local nuisance within 14 days or an Abatement Notice will be issued to the residents and the owner of the land. Two complaints were received in relation to smoke becoming a nuisance as a result of farmers burning off. The permit holders were spoken to and advised to manage their burns offs to reduce the likelihood of smoke being a nuisance. A complaint was investigated in relation to roosters being a nuisance in Tiddy Widdy Beach. A vehicle has been towed away from Marion Bay which had been left abandoned for several weeks. The owner of the vehicle was unable to be located. Fire Prevention Fuel loads in townships continue to be monitored. Further S105 Notices pursuant to the Fire and Emergency Services Act to reduce fuel loads on properties have been issued as a result of regrowth. Contractors were engaged to reduce the fuel loads on a property at Maitland as a result of the owner not carrying out the appropriate works. A resident of Dowlingville was issued an Expiation Notice as a result of burning a large pile of vegetation during the fire danger season. The Country Fire Service was called to extinguish the fire.

ATTACHMENTS Nil


Item 19.2

19.2 ENVIRONMENTAL HEALTH REPORT Document #: 19/28708 Department: Development Services PURPOSE To inform Council of the activities of the Environmental Health Officer.


LINK TO STRATEGIC PLAN Goal: 4 Community Engaged and Supported Strategy: 4.5 Continue delivering compliance and environmental health services and

inspections

BACKGROUND This report provides Elected Members with information on the activities of Council’s Environmental Health Officer and matters relating to public health and food safety.

DISCUSSION The Environmental Health Officer is responsible for carrying out measures for protecting the public health of the Yorke Peninsula community. This is done by assessing risk, enforcing and monitoring Laws and Regulations within the following areas; Food Safety

• Council uses the voluntary Food Safety Rating Scheme (Scores on Doors) developed by SA Health to guide food inspections

• Registering new permanent and temporary food businesses • Address food safety complaints lodged by the public

Wastewater Applications, Installations and Management

• Ensuring all applications and installations of on-site wastewater disposal and community wastewater management scheme connections are compliant with state regulations

• Management of any failing effluent disposal systems/Illegal wastewater discharge Asbestos Management

• Maintenance of Council’s Asbestos Register detailing asbestos in Council owned facilities • Managing appropriate asbestos removal

Living Conditions

• Managing insanitary conditions as they arise to ensure there is no public health risk


Item 19.2

Hygiene of Beauty and Skin Penetration Practices

• Routine inspections to ensure all businesses are compliant with the South Australian Public Health Act 2011

Investigating Public Health Complaints/Issues

• Food Safety recalls issued by SA Health • Pest and Vermin issues

ENVIRONMENTAL HEALTH ACTIVITY STATISTICS (22 January – 17 April 2019)

January February March April

Food Business Routine Inspections

2 8 6 3

Food Business Follow-up Inspections

1 3 4 2

Food Recalls 0 3 7 2

Complaints 0 1 1 1

Non-Compliant Wastewater Systems

0 0 19 0

ATTACHMENTS Nil


Item 19.3

19.3 DEVELOPMENT APPLICATION DECISIONS Document #: 19/30629 Department: Development Services PURPOSE To inform the Elected Members of Development Application decisions for the period 1 April to 26 April 2019.


LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula Strategy: 1.1 Provide easier, streamlined development approval application process

BACKGROUND To keep Elected Members informed of Development Application decisions under delegated authority.

DISCUSSION The following is a list of all Development Applications processed for the period 1 April to 26 April 2019. Yorketown 544/1413/2018 544/1014/2019 544/1016/2019 544/1020/2019 544/1041/2019 544/1047/2019 544/1050/2019 544/1054/2019 544/1056/2019 544/1076/2019 544/1093/2019 544/1098/2019 544/1111/2019 544/1113/2019 544/1124/2019 544/1140/2019 Maitland 544/1065/2017 544/1120/2017 544/1036/2018 544/1315/2018 544/1365/2018 544/1425/2018 544/1430/2018 544/1440/2018 544/1011/2019 544/1015/2019 544/1042/2019 544/1045/2019 544/1063/2019 544/1064/2019 544/1065/2019 544/1067/2019 544/1069/2019 544/1070/2019 544/1092/2019 544/1122/2019 544/1138/2019 ATTACHMENTS 1. Approval Listing - Development Application Decisions- April 2019


Item 19.4

19.4 WASTEWATER SYSTEM APPLICATION DECISIONS Document #: 19/30760 Department: Development Services PURPOSE To inform the Elected Members of Wastewater Application decisions for the period 1 April to 26 April 2019.


LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula Strategy: 1.1 Provide easier, streamlined development approval application process

BACKGROUND To keep Elected Members informed of Wastewater Application Decisions under delegated authority.

DISCUSSION The following is a list of all Wastewater System applications processed for the period 1 April to 26 April 2019. Maitland 050/078/2018 050/001/2019 Yorketown 050/069/2017 050/083/2018 050/011/2019 050/014/2019 050/018/2019 050/028/2019 ATTACHMENTS 1. Approval Listing - Wastewater System Applications - April 2019


20 VISITORS TO THE MEETING

Nil


DEBATE

AGENDA


DEBATE AGENDA

21 MAYOR

Nil


Item 22.1

22 CHIEF EXECUTIVE OFFICER

22.1 DRAFT ANNUAL BUSINESS PLAN AND BUDGET 2019/2020 Document #: 19/26964 Department: Executive Services PURPOSE Each year Council develops and adopts an Annual Business Plan (ABP) and Budget. This document explains the context in which the Budget has been developed, provides information on what Council plans to achieve in the coming financial year and describes how this will be funded. As part of the annual business planning process, Council’s 2019/2020 Fees and Charges Register has also been reviewed and updated. This report requests Council endorsement of the 2019/2020 ABP, Budget and the Fees and Charges for public consultation.

RECOMMENDATION That Council endorse the 2019/2020 draft Annual Business Plan, including the 2019/2020 draft Budget and the 2019/2020 Fees and Charges for the financial year ending 30 June 2020, for public consultation.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.2 Effective leadership and informed decision making

5.3 Meet all legislative requirements and compliance with Council’s internal controls

BACKGROUND As required by the Local Government Act 1999 (the Act) and the Local Government (Financial Management) Regulations 2011, (the Regulations) Council must prepare its ABP and Budget in a timely fashion and make both available for public consultation prior to adoption. As part of this process Council consults with the community and considers all feedback at a Council meeting prior to adoption of the ABP, Budget and Fees and Charges. Members of the public are also given the opportunity to present to Council at that scheduled meeting in regard to the ABP, Budget and Fees and Charges.

DISCUSSION The 2019/2020 draft ABP, incorporating the Draft Budget and Fees and Charges Register, has been developed taking into account legislative requirements, Council’s 2016-2020 Strategic Plan, the 2019/2020 draft Budget which in turn was developed in accordance with the parameters of Council’s recently updated and endorsed Long Term Financial Plan 2020-2029 (LTFP) and Asset Management Plans (AMP’s). The draft ABP sets out all capital projects and the budgeted statutory financial statements for the 2019/2020 financial year. 2019/2020 Draft Budget The key parameters (consistent with the LTFP) used in the development of the draft Budget were:

• Inflation (CPI) estimated to be 1.8%;


Item 22.1

• No change in service levels other than due to Service Level Reviews endorsed by Council;

• Appropriate spending on asset renewal in line with existing AMP’s and funding in accordance with Council’s LTFP to maintain and upgrade ageing infrastructure; and

• Emphasis on achieving financial sustainability in accordance with Council’s recently adopted LTFP.

The 2019/2020 draft Budget has been prepared taking into account cost pressures and challenges, cuts to discretionary spending and ‘one off’ projects requiring completion. Full details can be found in the attached draft ABP. The total Capital Budget of $11.1m exceeds funding of $10.1m provided for in Council’s recently endorsed LTFP and also puts a significant focus on renewal of existing assets. The inclusion of projects that would otherwise not be completed this financial year is possible due to one off funding opportunities through grant funds and sale of Council assets. These projects and the subsequent additional funding utilised are detailed in the attached draft ABP. The draft Budget proposes a total of $10m to be invested in renewal of assets and $1.1m for upgrade to existing assets along with the purchase and creation of new assets. A full list of projects is included in the attached draft ABP. On close inspection of the draft ABP and Budget, it is evident that Council’s operating deficit is higher than that proposed in the LTFP leading to an Operating Surplus Ratio worse than forecast in the LTFP. This is due to the need to undertake several one-off projects funded from one-off funding opportunities available to Council. The full impact and the reasons for the increased Operating Deficit are detailed in the attached draft ABP. Elected Members will also be provided (under separate cover) with detailed departmental budget documentation for their reference prior to the June 2019 Council meeting.

2019/2020 Fees and Charges

As part of the annual business planning process, Council’s proposed 2019/2020 Fees and Charges have been reviewed and updated considering the current CPI, competitor or other Councils’ pricing (where applicable), affordability, cost recovery versus community service, contractor managed facilities, possible loss of income and reduced use of Council facilities. The Fees and Charges Register is also subject to full community consultation prior to adoption in June 2019 and is included with the draft ABP.

Full detail regarding changes to existing fees and charges can be found in the attached draft ABP. Statutory charges set by the State Government are generally only updated in late June each year, hence have not been amended at this point in time. These will be updated prior to formal adoption of the ABP, Budget and Fees and Charges at a special Council meeting scheduled for 26 June 2019.


Item 22.1

Community Consultation

In accordance with the Act and Regulations, Council will consult with the community on the 2019/2020 draft ABP, Budget and the Fees and Charges for a minimum of twenty-one (21) days.

Advertisements will be placed in the Yorke Peninsula Country Times (twice) and on Council’s website and Facebook page, informing the public that copies of the 2019/2020 draft ABP, Budget and Fees and Charges will be made available on Council’s web site, as soon as practical, on Friday 10 May 2019 for comment until close of business on Monday 3 June 2019. Copies will also be available to the community from Council offices.

Although written submissions close at 5pm on Monday, 3 June 2019, in conjunction with the June 2018 Council meeting on Wednesday, 12 June 2019, the opportunity will be provided for public presentations to Council ahead of final endorsement of the ABP.

Rating Options Elected Members will note that at the May 2019 Council meeting, consideration will be given to a rating model for the raising of general rates in 2019/2020 (refer separate report). Given that the 2019/2020 draft ABP is formulated and provided to Elected Members prior to a decision on a rating model having been made, the 2019/2020 draft ABP will be updated prior to being advertised for community consultation to reflect the rating model. All rating models presented for consideration are based on generating approximately $18.45m in total general rate income and is consistent with Council’s recently adopted LTFP.

COMMUNITY ENGAGEMENT PLAN Level 2 - Consult Refer to attached Community Engagement Plan (Attachment 2).

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:

• Corporate Management Team

• Manager Financial Services

• Manager Business and Public Relations In preparing this report, the following external parties were consulted:

• Nil

POLICY IMPLICATIONS PO091 Risk Management Policy PO142 Budget Reporting and Amendment Policy

BUDGET AND RESOURCE IMPLICATIONS The 2019/2020 draft ABP, Budget and Fees and Charges Register are consistent with Council’s AMP’s, LTFP and Council’s key financial direction of reducing the operating deficit and dedicating funds to the renewal of assets. Council’s decision to take opportunities to utilise “one-off” funding not anticipated in the LTFP have been detailed in the attached draft ABP.

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Local Government Act 1999 Local Government (Financial Management) Regulations 2011


Item 22.1

ATTACHMENTS 1. Draft Annual Business Plan 2019/2020 (under separate cover) 2. Community Engagement Plan - Draft Annual Business Plan 2019/2020


Item 22.2

22.2 PROPOSED RATING MODELS 2019/2020 Document #: 19/26952 Department: Executive Services PURPOSE To provide Elected Members with details of indicative Capital Valuations and possible rating models for 2019/2020 consistent with Council’s Long Term Financial Plan 2020-2029 (LTFP), to raise General Rates to fund Council’s Annual Business Plan (ABP) and Budget.

RECOMMENDATION That Council endorse Model _______ as the preferred model for the raising of General Rates in 2019/2020.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.1 Openness and transparency of reporting Council’s performance

5.2 Effective leadership and informed decision making 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.4 Seek alternate income streams and ensure financial sustainability

BACKGROUND Council currently raises rates for individual properties based on capital value i.e. value of land plus capital improvements. General rates (excluding service charges for waste collection, water, CWMS and NRM levy) for a property consist of a fixed charge ($410 in 2018/2019) plus a component of rates calculated by multiplying the capital value of the property by the rate in the dollar set by Council. Council has two (2) rates in the dollar - one for residential, commercial, vacant, industrial and other properties and one for primary production. Property Valuations Updated property valuation data is provided to Council by the State Valuation Office (SVO) of the Land Services Group of the Department of Planning, Transport and Infrastructure on a weekly basis. The capital valuations for 2019/2020 received as at 15 April 2019 have been used in the rates modelling presented later in this report. These valuations are only preliminary and final valuations used for setting and adoption of rates are normally received in June each year. Valuations will be formally considered for adoption by Council on Wednesday, 26 June 2019. Elected members were provided with three (3) models (based on valuations supplied by the SVO dated 15 April 2019) at a workshop on Wednesday, 1 May 2019. A further model was developed and forwarded to Elected Members following discussion at the workshop. This report asks for formal endorsement by Council of one (1) of the four (4) models presented in this report. The endorsed model will then be included in the publicly advertised 2019/2020 ABP for public consultation.

DISCUSSION While capital valuations do not influence the total amount of rates that need to be raised to fund Council’s budget to provide services and infrastructure to the Community, they do impact the amount of rates contributed by individual ratepayers and various land use categories i.e. residential, primary production etc. Therefore, for the purposes of equity it is important that rates contributed by ratepayers as a whole in a particular land use category are generally consistent with the capital valuations for that land use category.


Item 22.2

For example, if the Residential land use category as a whole is valued at $2.35b or 36.5% of the total capital valuation ($6.45b) of the Council area in 2019/2020, it would be fair to assume they should generally contribute as a minimum 36.5% but not too much more than that of the total rate income of approximately $18.45m required to fund the 2019/2020 Budget. The same equity principle when applied to all land use categories when setting rates in 2019/2020, shows that except for Primary Production and Residential, all other categories generally meet this principle. The inequity between Primary Production and Residential land use categories is not a one off occurrence and has been at least a decade in the making. Capital Valuation Trends The graph below shows the historical change in valuations across all land use categories.

Going back to 2008/2009 the total capital valuation for the Residential land use category was approximately $1.83b while for Primary Production it was approximately $1.96b. Since then capital valuations for Primary Production have risen $1.75b or 89% to reach $3.70b in 2019/2020. During the same period Residential capital valuations have increased $519m or 28% to reach $2.35b in 2019/2020. During this time the rate contribution for both land use categories has not kept pace with the movement in valuations, with Residential ratepayers contributing significantly more of the total rate contribution than Primary Production ratepayers (currently approx. 56%:33%). The table below shows the inequity by using 2018/2019 data for valuations and rate contributions by land use category.

Land Use Category Rates Contribution

Valuations (% of total)

Gap

Residential 55.9% 39.1% 16.8%

Commercial 3.2% 2.4% 0.7%

Industrial 0.5% 0.4% 0.1%

Primary Production 33.4% 54.2% -20.7%


Item 22.2

Vacant Land 6.1% 3.3% 2.7%

Other 1.0% 0.6% 0.4%

The numbers in the table above show that the Residential land use category made up 39.1% of total valuations but contributed 55.9% of the total rates (a gap of +16.8%), while the Primary Production land use category made up 54.2% of the total valuations but contributed 33.4% of the total rates (a gap of -20.7%). In 2017/2018 this gap was +15.2% and -19% respectively. 2019/2020 valuations have not been used in the table above as they are preliminary at this stage and have not been adopted by Council. Indicative figures for preliminary modelling purposes are stated later in this report. Preliminary capital valuations for 2019/2020 show significant increases to Primary Production valuations increasing this inequity even further. Four (4) rates models, three (3) of which address this inequity to some extent are presented later in this report for Council’s consideration. Capital Valuation Movements – 2019/2020 At present the preliminary total valuation for rateable assessments within the Yorke Peninsula Council area for 2019/2020 is $6.45b compared to $5.87b in 2018/2019. This represents a total increase of approximately $580m or 9.8%, $520m (or 90%) of which can be attributed to the Primary Production land use category. The table below compares valuations by land use category, for both years and shows the movements in each.

Land Use Category 2019-20 2018-19 Variance ($)

Variance (%)

Residential $2.35B $2.30B +$56M +2.4%

Commercial $142.1M $142.4M -$300K 0.2%

Industrial $20M $21.3M -$1.3M -6.1%

Primary Production $3.70B $3.18B +$520M +16.4%

Vacant Land $196.3M $195.1M +$1.2M +0.6%

Other $35.3M $36.1M -$800K -2.1%

TOTAL $6.45B $5.87B $580M +9.8%

It should be noted that non-rateable properties valued at approximately $160m are not included in the table above. On closer examination of the valuations in the table above, the following changes are worth noting:

• Primary Production valuations have increased by approximately 16.4% or $520m equating to 90% of the total valuation increase;

• Residential properties have experienced an overall increase of 2.4% or approximately $56m;

• Industrial property valuations experienced a 6.1% decrease; and

• Variations for all other land use categories are minimal. It should also be noted that the total General Rates income required to fund the ABP and Budget in 2019/2020 is approximately $18.45m and is not set by area or land use category. It is set as the total amount to be generated from all ratepayers in the entire Council area, to ensure that Council is able to deliver services and provide infrastructure in line with its ABP, LTFP, Strategic Management Plan (SMP) and Asset Management Plans (AMP’s).


Item 22.2

Changes in capital valuations do not influence the overall increase to total general rates required to be raised. Changes in capital valuations do however impact on individual rates calculated. Capital valuations are set by the SVO and not by Council. Rating Strategy – LTFP and ABP Council’s draft ABP being considered later in today’s meeting by Elected Members for community consultation, provides for an increase of approximately 3.59% ($640k) to total general rate income compared to 2018/2019. This is consistent with Council’s recently adopted LTFP. This does not mean individual rates will increase by 3.59%. Increases to individual ratepayers will vary depending on movements in their individual capital values set by the SVO. The key issues and desired outcomes in determining a suitable rating model for 2019/2020 are:

• Total General Rates required approximately $18.45m before rebates;

• Possibly reducing the inequity between total capital value of land use categories compared to the amount of total rates contributed by those categories (refer to table above);

• Impact of increases to the fixed charge;

• Rate contribution by ratepayers in land use categories as a proportion of total general rate income; and

• Maintaining equitable and fair contributions across all land use categories for 2019/2020 compared to 2018/2019 wherever possible, based on parity, equity, capacity to pay, and increase to total general rate income.

Mandatory and discretionary rebates (as specified in the Local Government Act 1999) totalling approximately $142k have been provided for in the 2019/2020 draft budget. Rating Models – 2019/2020 As mentioned earlier in the report three (3) models were presented to Elected Members at a workshop as suitable rating models for the raising of 2019/2020 total General Rates and for Council to consider at the May 2019 meeting. The following considerations were taken into account when developing the initial three (3) models:

• Retaining the fixed charge at $410 (or increasing this to $420) in Model B2, to ensure all ratepayers contribute a set amount to the provision of Council services and infrastructure, without the majority of the rate increase falling on those who have the least capacity to pay;

• A lower fixed charge reduces the impact of rate in the dollar increases for lower valued properties which constitute the majority of Council’s resident ratepayers, many of whom would be vulnerable to an adverse impact on their capacity to pay large rate increases;

• Distributing increases as evenly and fairly as possible across all of Council’s ratepayers with due consideration to valuations, rate distribution, commercial benefits and deductions;

• For each land use (rating) category total capital value vs rate contribution i.e. equity (refer table above); and

• Rates being a wealth tax meaning those with more wealth i.e. higher capital values, should pay more.

The three (3) rating models workshopped with Elected Members are structured on the following assumptions:

• 3.5% total general rate minimum increase (consistent with LTFP) compared to 2018/2019 to get a 2019/2020 general rate base of approximately $18.45m (approximately $640k extra income compared to 2018/2019);


Item 22.2

• Valuation data as at 15 April 2019;

• No change to $410 fixed charge;

• Model A - rate contributions by land use category same as 2018/2019;

• Model B1 - 1% increase to Primary Production land use category total rate contributions;

• Model C - 2% increase to Primary Production land use category total rate contributions;

All three (3) of these models (refer Attachments 1, 2 and 4) were discussed at the workshop taking into consideration the expected change in valuations in 2019/2020, the inequity between rates contributed by Residential and Primary Production land use categories and ways that inequity can be reduced. Following discussions at the workshop an alternative Model B2 has also been developed. It is based on an increased fixed charge of $420 ($10 increase) and approximately 5% increase to Primary Production total general rates. The impact of this on all land use categories is detailed in Attachment 3 of this report. A summary of all the models and the estimated rate contributions impact on the various land use categories is presented in the table below.

Model

Increase to Total General Rate

Income (compared to

2018/2019)

Total General Rates Income (2019/2020)

Rate Contributions by Land Use Categories

Residential Commercial Industrial Primary Production Vacant Other

A 3.59% $640k $18.454m 56% 3.1% 0.4% 33.4% 6% 1%

B1 3.59% $640k $18.454m 55.2% 3.1% 0.4% 34.4% 5.9% 1%

B2 3.60% $640k $18.455m 55.6% 3.1% 0.4% 33.9% 6.% 1%

C 3.59% $640k $18.454m 54.3% 3% 0.4% 35.4% 5.9% 1%

** The amounts in the table above are indicative and may change before rates are set in June 2019 and raised in July 2019 due to some final changes to valuations. The final figure for total general rates raised for 2019/2020 will be as close to the model endorsed by Council. Full detail on the various models, variations and impacts to land use categories can be found in Attachments 1 – 4. As stated earlier, further valuation updates will be received from the SVO between the time of preparing this report and when Council adopts valuations and declares rates. This additional information may result in variations to the information presented in this report. Any significant changes will be brought to Elected Members attention prior to adoption of capital valuations and setting of rates for 2019/2020.

COMMUNITY ENGAGEMENT PLAN Level 2 - Consult



• Senior Rates Officer

• Rates Officer

• Manager Financial Services In preparing this report, the following external parties were consulted:


Item 22.2

• Elected Members

POLICY IMPLICATIONS Long Term Financial Plan 2020-2029

BUDGET AND RESOURCE IMPLICATIONS All models presented in this report will achieve the minimum amount of General Rates required in the 2019/2020 draft Annual Business Plan and Budget and are consistent with the minimum rate income identified in Council’s LTFP.

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Local Government Act 1999 Local Government (Financial Management) Regulations 2011 Not raising the required amount of rates may result in the Council being unable to fund the services and infrastructure in Council’s proposed 2019/2020 draft ABP and Budget. This will most likely lead to the inability of Council to meet its financial sustainability targets stated in its LTFP. ATTACHMENTS 1. Rates Model A - 2019/2020 2. Rates Model B1 - 2019/2020 3. Rates Model B2 - 2019/2020 4. Rates Model C - 2019/2020


Item 23.1

23 CORPORATE AND COMMUNITY SERVICES

23.1 TREASURY MANAGEMENT PERFORMANCE 2017/2018 Document #: 19/25490 Department: Corporate and Community Services PURPOSE Review of Council’s treasury management (investments and borrowings) activity and performance for 2017/2018 in accordance with legislation and PO139 Treasury Management Policy.

RECOMMENDATION That the report be received and the contents noted.


5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.5 Undertake effective risk management

BACKGROUND The Local Government Act 1999 Section 140 requires that Council undertake a review of its investments at least once each year. Further, Section 4(d) of Council’s Treasury Management Policy requires Council to consider a report on treasury management performance relative to the policy at least annually. This report was considered by Council’s Audit Committee at its meeting on 26 September 2018 and its contents received and noted.

DISCUSSION Investments Sections 139 and 140 of the Act provide the framework for Council to invest surplus funds and require that investments be reviewed annually. Council’s Treasury Management Policy builds on the legislative framework to ensure financial and other risks are managed when investing public funds, sets parameters and limits, details investment types permitted, determines authorised officers and what strategy and process should be followed. Council currently invests surplus funds in 24 hour “at call” accounts and fixed term deposits with the Local Government Finance Authority (LGFA) at market competitive interest rates. Working funds for day to day operations are held with the ANZ Bank (being Council’s ‘transaction account’) and are kept to the minimum required for day to day activity at all times. Surplus funds are transferred to the LGFA 24 hour “at call” account in the short term in accordance with policy. This report provides a summary of investments for the 2017/2018 financial year to enable Council to review the performance of its investments in accordance with the Act and policy. The following table shows the investments and cash held with the LGFA and ANZ Bank at the end of each quarter during the 2017/2018 financial year.

Type Sep 2017 ($)

Dec 2017 ($)

Mar 2018 ($)

Jun 2018 ($)


Item 23.1

LGFA

24 Hour at Call 3,173,212 1,458,025 3,776,179 2,818,709

Term Deposit 7,000,000 7,500,000 5,000,000 3,000,000

Minlaton Library Equipment 10,545 10,588 10,628 19,179

Yorketown Library Equipment 19,067 19,138 19,210 24,129

Maitland Community Library Equipment

8,484 8,517 8,549 15,944

Ardrossan Library Equipment 18,232 18,293 18,362 25,128

Erichsen Heritage Trust 10,717 10,758 10,798 4,838

Minlaton RSL Trust 1,998 2005 2012 2,020

Warooka RSL Trust 5,652 5,674 5,695 5,716

Curramulka RSL Trust 1,920 1,927 1,935 1,942

Open Space & Recreation 140,278 140,278 140,278 140,278 ANZ

YPC Operating Account 141,615 388,832 113,237 178,689

Rates Account 11,564 56,660 4,851 27,393

Point Turton Caravan Park Operating Account

7,245 33,791 17,360 5,730

Marion Bay Caravan Park Operating account

7,826 43,758 6,292 2,944

Port Vincent Caravan Park Operating Account

6,876 53,948 4,294 6,130

Yorketown Caravan Park Operating Account

3,529 1,960 467 1,971

10,568,760 9,754,152 9,140,147 6,280,740 Performance Total interest income earned from working capital held (ANZ) and investments (LGFA) for the period of 1 July 2017 to 30 June 2018 was $176,569 (2016/2017: $187,832). Of the total interest earned $169,112 (including bonus interest of $34,403) was via investment with the LGFA with the balance of $7,457 from ANZ accounts. Varying levels of cash held during the year compared to 2016/2017 and falling interest rates from 2016/2017 to 2017/218 have resulted in the 2017/2018 total interest being lower than the 2016/2017 financial year ($187,832). Interest rates on investment, in particular the 24 hour at call rate, are heavily influenced by the Reserve Bank of Australia (RBA) cash rate. This rate did not deviate from the 1.5% rate that has been in place since August 3rd 2016. Interest rates from other authorised deposit-taking institutions (ADI’s) are regularly tracked to ensure that these rates remain competitive to those provided by LGFA. Interest rates offered by LGFA are comparable to rates offered by other ADI’s for similar investment products. It should be noted that while these rates are the base rates for the various investment products, LGFA also provide bonus interest depending on the total quantum of funds invested with them throughout the year. In 2017/2018 Council received $34,403 in bonus interest.


Item 23.1

The Table below shows the quarterly change in the LGFA’s interest rates throughout 2017/2018

Interest Rates Sep 2017 Dec 2017

Mar 2018

Jun 2018

24 Hour at Call 1.5% 1.5% 1.5% 1.5%

Term Deposits (average of terms) 1.83% 1.79% 1.81% 1.92%

In addition to investing funds in the 24 Hour at Call account, Council also invest funds surplus to immediate working capital requirements, in term deposits. Term Deposits were generally for periods of 30, 60 or 90 days. Terms in excess of this are also available if required. Interest rates offered by LGFA on term deposits at any point in time are determined by the financial market and driven by prevailing economic conditions. Interest rates can change on a daily basis as the financial market responds to current, and speculates on future, economic conditions. As a result, the differential between the 24 Hour at Call rate and the term deposit rate can fluctuate on an ad hoc basis. The use of fixed term deposits is a risk management strategy to maximise interest rate returns. Fixed term deposits offer a higher interest rate than the 24 Hour at Call account. As such, surplus cash requirements are constantly monitored in order to maximise investment returns. It should be noted that the end of financial year 24 Hour at Call account balance was inflated by the advance payment of a proportion of Council’s 2018/2019 Financial Assistance Grant of $1.216m on 25th June 2018. Borrowings As at 30 June 2018 Council’s outstanding loan principal was $7,714,914 compared to $8,188,807 as at 30 June 2017. The table below details the movement against each type of loan and the closing balance of Council’s loan portfolio.

Loan Type 2016/2017 Principal

remaining $

2017/2018 Principal Repaid

$

2017/2018 Principal

Remaining $

2017/2018 Interest

Paid $

Council Loans 7,196,433 540,089 6,656,348 331,363

Community Loans 783,195 90,877 692,317 38,061

Special Rates Loans 209,179 24,573 366,249 12,557

Total 8,188,807 655,539 7,714,914 381,981 The following information is provided for Elected Member’s interest:

• $181,643 was borrowed during 2017/2018 for Point Turton Seawall construction in accordance with Council decision. All repayments over the life of the loan (10 years) will be recovered through annual separate rates raised against the impacted properties, effective 2017/2018.

• Loan 68 for the Office Building and Road Acceleration Programme ($6m) will be the last existing loan to expire in 2029/2030.

• $1.2m borrowings to fund the main township footpath replacement capital project ($300k state government funding also approved) were anticipated to be drawn down in 2017/2018 however were not drawn down until July 2018.

• One (1) Community Loan (67- Ardrossan Bowling Club) was finalised in 2017/2018.


Item 23.1

• Council’s Community Loan balance as at 30 June 2018 was $807,683 below the threshold set by Council Policy PO122 Loans to Community Groups – Council has since endorsed a $50k loan for the Minlaton Bowls Club.

• All existing Community Loans at 30 June 2018 will be paid out by 2026/2027 – the newly endorsed Minlaton Bowls Club loan will be paid out in 2028/29.

All funds borrowed during the 2017/2018 financial year were from the LGFA and were credit foncier loans i.e. for a fixed period with regular repayments comprising of both principal and interest components, such that at the end of the period the principal will have been entirely repaid. The maximum term for any loans in Councils portfolio is currently ten (10) years; with the exemption of the $6m dollar Office Building and Road Acceleration Program borrowing which was approved by Council for a fifteen (15) year term. All loans in Council’s portfolio consists of fixed interest rate borrowings which complies with current policy requirements. The policy sets a minimum of 80% of loans be of this category. Council has effectively spread its exposure to interest rate movement by ensuring a variety of maturity dates for its loans. This is demonstrated by the graph below which shows when Council’s loans as at 30 June 2018 expire. It should be noted that the $1.2m borrowed in July 2018 is not included in the graph below but will not extend the timeline of Council’s borrowings beyond what is shown in the graph.

COMMUNITY ENGAGEMENT PLAN Level 1 - Inform



• Accountant – Financial Management In preparing this report, the following external parties were consulted:

• Nil

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

Outstanding Principal as at 30 June


Item 23.1

POLICY IMPLICATIONS PO139 Treasury Management Policy

BUDGET AND RESOURCE IMPLICATIONS Efficient cash flow reporting and treasury management practices ensure financial resources are available in support of, and as per, Council’s Budget and return on public funds is maximised.

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Local Government Act 1999 Local Government (Financial Management) Regulations 2011 ATTACHMENTS Nil


Item 23.2

23.2 FINANCIAL REPORT AS AT 30 APRIL 2019 Document #: 19/26967 Department: Corporate and Community Services PURPOSE For Council to consider the financial report and capital projects update report as at 30 April 2019.

RECOMMENDATION That Council receive the financial report and capital projects update report as at 30 April 2019.

LINK TO STRATEGIC PLAN

Goal: 5 Responsible Governance

Strategy: 5.1 Openness and transparency of reporting Council’s performance

5.2 Effective leadership and informed decision making

BACKGROUND A financial report and a capital projects update report (projects over $25,000) is presented monthly for Council’s consideration in accordance with Policy PO142 Budget Reporting and Amendment. These reports encompass results to the end of each calendar month preceding each scheduled Council meeting.

DISCUSSION It should be noted that the recent sales of land subdivided from the Ramsay Dump and that in Port Vincent, is included in the numbers in the attached report (refer Attachment 1). The net proceeds from the sales were $468k and $115k respectively. The attached financial reports are submitted with the following qualifications, comments and notes:

• Actuals included in the Uniform Presentation of Finances (UPF) are as incurred at close of business on the last day of the month being reported and may be subject to end of month adjustments. Any such adjustments will be incorporated in the following monthly report.

• The reports do not include year-end income and expense accruals.

• Both reports include year to date Commitments i.e. orders raised but not yet paid for.

• Attachment 1 - Uniform Presentation of Finances (UPF) o Note 1 - Rates, Service Charges (Waste, CWMS and Water), NRM Levy and Rate

Rebates, totalling approximately $23m, have been raised for the 2018/2019 financial year but are only due and payable either in full in September 2018 or by quarterly instalments in September 2018, December 2018, March 2019 and June 2019.

o Note 1 - grants, subsidies & contributions of $1.6m received to date.

o Note 1 – $99k in dog registration income for 2018/2019 has been received so far. This amount is not likely to increase between now and the end of the 2018/2019 financial year.


Item 23.2

o Note 1 - income from building and planning activity of approximately $159k and septic tank registration fees of approximately $28k is included.

o Note 1 - also included, is approximately $314k of reimbursements and miscellaneous income.

o Note 1 - $3.2m collected for user charges (boat ramps, caravan parks, cemetery fees, hall hire, etc.) are included in the total income.

o Note 2 - the following major expenditure has been paid in advance early in the 2018/2019 financial year as per the required payment terms with the goods and services to be delivered or consumed over the remainder of the financial year: Memberships/Subscriptions/Contributions/Donations: $386k;

• YP Community Transport annual contribution: $75k;

• Regional Development Australia annual contribution: $31k;

• Annual Progress Payments: $42k;

• LG Elections contribution: $54k;

• LGA annual membership: $30k;

• Legatus annual membership: $11k;

• Various staff professional accreditations/ memberships: $23k;

• YP Tourism annual contribution: $48k;

• LTFP template annual subscription: $6k;

• YP Visitor Information Service licenses, online booking system, website maintenance, memberships: $5k;

• Caravan Parks memberships, online booking system: $37k;

• Donations/ contributions to Community Groups/Progress: $19k;

• Miscellaneous minor items: $5k; IT Licence Fees: $260k; Plant & Equipment Registration: $130k.

o Note 2 - commitments of approximately $1.1m include orders worth approximately $666k for waste management and refuse collection and disposal services in 2018/2019.

o Note 2 – finance costs (interest on loans) of $230k have been incurred year to date.

o Note 2 - depreciation for ten (10) months of the financial year has been included in the YTD expenditure.

o Notes 3 & 4 - commitments of approximately $3.5m (including approved rollovers) for various capital projects, details of which can be found in Attachment 2 of this report.

• Attachment 2 – Capital Projects Update Report o All Year to Date expenditure in this report includes invoices paid to date and orders

outstanding. The total of this amount is then compared against the current budget to provide the budget remaining.

o It should be noted that the month end balances in the capital report are different to those in Attachment 1 – UPF. This is due to the UPF reflecting the actuals as at the last day of the month, whereas the capital report includes some month end adjustments, correction to existing purchase orders and raising of new ones,


Item 23.2

backdated journals and correction of incorrectly allocated amounts. Making these adjustments means the report shows expenditure incurred as well as expenditure forecast for the remainder of the year along with budget remaining against each project.





• Budget and Project Managers

• Accountant – Financial Management

• Accountant – Financial Operations In preparing this report, the following external parties were consulted:

• Nil

POLICY IMPLICATIONS PO 142 Budget Reporting and Amendment Policy

BUDGET AND RESOURCE IMPLICATIONS This is the tenth update since the endorsement of Council’s 2018/2019 Budget in June 2018. At this stage, financial performance remains on track against Council’s revised Budget. The third quarterly review of Council’s 2018/2019 budget as at 31 March 2019, has been completed and is being considered also by Council at this meeting. The proposed budget adjustments are not included in this monthly financial report. Expenditure on capital projects including commitments continues to increase as projects are nearing completion. With two (2) months remaining in the 2018/2019 financial year 13% of the budgeted capital funds (including endorsed rollovers) remain uncommitted.

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Monthly financial reporting provides a transparent and comprehensive reporting regime that allows Council to track performance against financial targets established in its annual budget. Council risks being seen as not being transparent if financial performance is not reported periodically and Elected Members could be asked to make decisions without knowing the impact on Council’s financial position. There is a significant risk that non-achievement of agreed milestones for grant funded capital projects could result in a delay in Council receiving grant funds, not receiving funds or having to return funds already received. This would have a significant negative impact on Council’s budget and cash flow. Local Government Act 1999 Local Government (Financial Management) Regulations 2011 ATTACHMENTS 1. Uniform Presentation of Finances as at 30 April 2019 2. Capital Projects Update Report as at 30 April 2019


Item 23.3

23.3 MARCH QUARTERLY BUDGET REVIEW 2018/2019 Document #: 19/26975 Department: Corporate and Community Services PURPOSE To consider and adopt the third and final quarterly review (as at 31 March 2019) of Council’s 2018/2019 Budget and associated financial statements, ratios and changes.

RECOMMENDATION That Council endorse the 2018/2019 March Budget review changes as presented in the attached Summary of Changes, Statement of Comprehensive Income and Uniform Presentation of Finances and receive the updated Statement of Financial Position, Statement of Cash Flows, Statement of Changes in Equity and Financial Indicators (Ratios).


5.2 Effective leadership and informed decision making 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.5 Undertake effective risk management

BACKGROUND Regulation 9(1) (b) of the Local Government (Financial Management) Regulations 2011 requires that Council undertake one comprehensive budget review each financial year. This review must include preparation of four principal financial statements (excluding notes) and show a revised full year forecast of each item in the budgeted financial statements compared to estimates set out in the original budget. Council’s policy PO142 Budget Reporting and Amendment requires quarterly budget reviews i.e. September, December and March. This means Council undertakes two (2) additional budget reviews more than required by the Regulations. This is the third and final (as at 31 March 2019) of the three (3) quarterly budget reviews for the 2018/2019 financial year.

DISCUSSION Budget managers in all directorates have completed a review of their 2018/2019 budgets as at 31 March 2019 and all adjustments allowed in accordance with policy PO142 have been included in the attached documents (refer attachments 1 - 7). Budgets have been reviewed taking the following into consideration (as applicable):-

• Additional income likely to be generated or received;

• Income and expenditure to date and forecasts for the remainder of the year;

• New grants and contributions;

• Changes to user and statutory fee income forecasts;

• Review of staffing levels to those originally budgeted;

• Changes due to amendments in legislation;


Item 23.3

• Changes to Government fees and charges;

• Council decisions made since the adoption of the original budget; and

• Status of capital projects taking into account projects carried forward from 2017/2018 for completion in the current financial year (refer Council decision on 8 August 2018).

A full list of adjustments with reasons for the changes is attached to this report (refer Attachment 1). Budgeted Operating Surplus/ (Deficit) As a result of proposed adjustments in this quarterly (March) budget review, previously endorsed 1st quarter (September) and 2nd quarter (December) budget review adjustments and previously endorsed budgets for projects/expenditure rolled over from 2017/2018, Council’s forecast Operating Deficit for 2018/2019 is $2m. This is an improvement of $888k compared to the 2nd quarter (December) budget review result and can be primarily attributed to the expected advance payment of $811k by the Federal Government of Council’s Supplementary Local Road Funding allocation for 2019/2020 and 2020/2021. Council received this funding in 2017/2018 and 2018/2019 after which it was scheduled to be discontinued hence was not included in Council’s LTFP. The recently announced Federal Budget reinstated this funding for a further two (2) financial years and announced that the full amount for both financial years will be paid in advance in June 2019. Funding has been estimated to be the same as Council’s 2018/2019 annual allocation of $405.5k. While the funds are proposed to be used for maintenance and renewal of Council’s road network in 2019/2020, the impact will be on Council’s 2018/2019 operating bottom line as the funds will be received in June 2019. Listed below are the major impacts due to adjustments proposed during this Budget review.

• Caravan parks – operating income & expenditure, capital expenditure – favourable impact - $61k increase to user charges to reflect year to date income and forecast year end position across three (3) Council managed parks. $50k of this increase used to fund associated operating expenditure and urgent one-off projects and $7k used to replace the existing lawn mower at Port Vincent. Net favourable cash impact is $4k.

• YP Leisure Options – operating income – favourable impact - $43k increase to user charges to reflect change in operational arrangements and funding model under NDIS. Some of this increase used to fund associated program expenditure.

• Bush camping – operating income – favourable impact - $40k increase to user charges to reflect year to date income and forecast year end position.

• CWMS – operating income & expenditure – nil impact - $321k received from the Local Government Association (LGA) as seed funding for a design refresh on a possible extension of the Stansbury ($203k) and Port Vincent ($118k) CWMS. Full amount has been allocated as expenditure hence nil impact to Council’s operating bottom line.

• Supplementary Local Roads Funding – operating income – favourable impact - $811k unbudgeted grant funding to be received in advance in June 2019. This is Council’s allocation for 2019/2020 and 2020/2021.

• Sand carting at Black Point – operating income & expenditure – nil impact - $22k cost of sand carting incurred by Council fully reimbursed by Black Point Progress as per Council decision.

• Plant and machinery – operating expenditure – unfavourable impact - $108k net increase to operating costs due to several one-off major repairs to large plant items. Total cost increase is $152k funded partly by savings of $44k in wages.

• Council House, Yorketown – operating & capital expenditure – nil impact - $25k total expenditure on Council house at Yorketown. $21k funded from unspent budget for Curramulka Hall major repairs and maintenance one-off project, with the balance funded from halls repairs and maintenance general budget.


Item 23.3

• Roads consultancy – operating expenditure – unfavourable impact - $23k additional funding required for a $45k road assessment and upgrade feasibility on Clinton Road, Gardner and Fowler Streets, Price.

• Point Turton nature play space – capital income & expenditure – nil impact - $13k contributions from Progress not received as they undertook more work and bought additional equipment. Balanced by reduction to capital expenditure of approximately same amount to account for unspent budget.

• Land Sales – Ramsay Dump – capital income – favourable impact - $468k net proceeds from sale of subdivided land at Ramsay dump. Currently held in cash backed reserve with the LGFA. Proposed use is to fund one-off essential projects in 2019/2020.

• Land Sales – Port Vincent – capital income – favourable impact - $114k net proceeds from sale of land in Port Vincent. Currently held in cash backed reserve with the LGFA.

• Office equipment – capital expenditure – nil impact - $24k increase to allow for replacements of air conditioner and current desks with sit-stand desks. Fully funded from unspent funds in other operating and capital budgets.

More detailed information on the changes to Council’s proposed Operating Deficit (and income and expenditure budgets) is available in the attached reports and statements in particular the Budgeted Statement of Comprehensive Income (refer Attachments 1 - 7). Budgeted Capital Expenditure Council’s proposed capital expenditure budget proposed in this quarterly (March) budget review, previously adopted 1st quarter (September) and 2nd quarter (December) budget review adjustments and previously adopted budgets for projects/expenditure rolled over from 2017/2018, is $11.34m. This includes the initially adopted budget of $9.25m to which projects/expenditure rolled over from 2017/2018 as adopted by Council worth $1.94m were added in August 2018. A further $45k of adjustments were endorsed at the 1st and 2nd quarter budget reviews. Adjustments of approximately $115k are proposed in this budget review. Details of all capital adjustments can be found in the reports and updated Statements in particular the Budgeted Statement of Cash Flows (refer Attachments 1 - 7). Of the proposed budget of $11.35m, $10.44m is budgeted to be spent on renewal and replacement of existing assets while $903k is budgeted to be spent on upgrade of existing assets and acquisition of new assets. Budgeted Cash Flow & Net Lending/ (Borrowing) Following the proposed adjustments in this budget review, previously endorsed budget reviews, endorsed roll over expenditure being included in this year’s budget and adjustment of opening balances in line with 2017/2018 audited General Purpose Financial Statements, Council’s forecast closing cash and cash equivalents as at 30th June 2019 is $4.4m which is an increase of approximately $2m to the original adopted budget. This increase can be attributed to a better than expected closing cash position as at 30th June 2018, recently completed land sales and the expected additional Supplementary Local Roads funding not originally forecast. The proposed end of year Net Lending position has increased from the originally adopted $1.2m to $3m ($4.3m at 2nd quarter budget review) which is a total increase of $1.8m ($1.3m improvement to 2nd quarter budget review). More detail on the movements in net lending/ (borrowing) for the financial year can be found in the Budgeted Uniform Presentation of Finances (refer Attachment 6). Budgeted Financial Indicators (Ratios) As a result of proposed changes in this budget review, previously endorsed budget reviews and inclusion of projects/expenditure rolled over from 2017/2018, Council’s Financial Indicators have had some movement.


Item 23.3

Council’s Operating Surplus Ratio is forecast to be -7%, an improvement of 3% compared to the 2nd quarter budget review forecast of -10%. The forecast ratio does not meet the sector minimum target of breakeven or 0%. The Net Financial Liabilities Ratio has decreased from 27% forecast at the 2nd quarter budget review to 21%. The forecast ratio remains well within the acceptable sector ceiling of 100%. Council’s forecast Asset Sustainability Ratio is forecast to be 107%, a 15% increase to the original forecast and 2% increase to the 2nd quarter budget review. The increase is primarily due to projects/expenditure rolled over from 2017/2018 for completion in 2018/2019. This ratio will be achieved if Council completes all budgeted capital renewal projects in 2018/2019. The forecast ratio is more than Council’s current LTFP 2020-2029 minimum target of 100%. More information on Council’s Financial Indicators can be found in Attachment 7.





• Budget Managers

• Accountant – Financial Management

• Accountant – Financial Operations In preparing this report, the following External Parties were consulted:

• Nil

POLICY IMPLICATIONS PO142 Budget Reporting and Amendment Policy

BUDGET AND RESOURCE IMPLICATIONS Budget and resource implications are as detailed in this report and as presented in the attached reports and statements (refer Attachments 1 – 7).

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS 1. Council’s budget is a fundamental instrument of accountability and an essential pre-requisite to deciding the annual rate impost on the community. As such it is important that material variations compared with the original budget be disclosed and explained.

Local Government Act 1999 Local Government (Financial Management) Regulations 2011 ATTACHMENTS 1. Proposed Summary of Changes - March Budget Review 2018-2019 2. Budgeted Statement of Comprehensive Income 2018-2019 3. Budgeted Statement of Financial Position 2018-2019 4. Budgeted Statement of Cash Flows 2018-2019 5. Budgeted Statement of Changes in Equity 2018-2019 6. Budgeted Uniform Presentation of Finances 2018-2019 7. Budgeted Financial Indicators (Ratios) 2018-2019


Item 23.4

23.4 REQUEST FOR SPONSORSHIP - YORKES CLASSIC SURF EVENT Document #: 19/29104 Department: Corporate and Community Services PURPOSE To request funding in the form of sponsorship for the Yorkes Classic Surf Event being held in Innes National Park in June 2019

RECOMMENDATION That Council endorse a one-off contribution of $1,500 as sponsorship of the Yorkes Classic Surf Event.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula Strategy: 1.4 Support local events and help attract new events

BACKGROUND As outlined in the attached letter, the Yorkes Classic Surf Event has a long and proud history in the Yorke Peninsula region. The event is the biggest amateur surfing event held in South Australia and attracts significant visitor numbers to the region. Following a decision made by peak surfing body, Surfing South Australia, to no longer facilitate the event, the onus has fallen back on two local surfing groups in the Yorkes Junior Surfing Club and Bootleg Boardriders to organise and fund the event.

DISCUSSION The Yorkes Classic Surf Event has been held in the bottom end for the past 35 years and has a strong reputation for being South Australia's most prestigious pro-am surfing event. This is one of be the biggest and most attended amateur surfing events held in South Australia. Traditionally, this event has been held annually over the October long weekend within Innes National Park and has grown to become a major sporting attraction for both surfers and spectators alike. Following extensive community consultation by the Yorkes Junior Surfing Club and the Bootleg Boardriders, the event will now be held in June, so as not to clash with other local events such as football and netball grand finals. Previously the event had been run by Surfing South Australia, but responsibility has now shifted to local organisations with the Yorkes Junior Surfing Club and Bootleg Boardriders stepping up to ensure the prestige event continues in our region. To ensure the event continues and is successful, Council has been asked to support this prestigious event in the form of a $1,500 sponsorship.

COMMUNITY ENGAGEMENT PLAN Level 1 - Inform Community consultation not applicable.


• Manager Business and Public Relations In preparing this report, the following external parties were consulted:


Item 23.4

• Nil

POLICY IMPLICATIONS Nil

BUDGET AND RESOURCE IMPLICATIONS In each budget cycle, Council allocates a small amount of funding for sponsorship of local events. This figure is based on specified amounts for ‘known’ regular events and a small discretionary amount of $1,250 for other ad hoc sponsorship opportunities (as well as a further $1,250 for ad hoc donations). One of the known regular events sponsored by Council is the annual Berry Bay Surf Jam which is also run by the local Yorkes Junior Surfing Club and is held in February each year. The Yorkes Junior Surf Club have received annual sponsorship from Council of $1,500 for this event for a number of years now. This additional request is in excess of allocated funds. The additional $1,500 is required in the current financial year and therefore requires approval from Council.

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Should Council not approve the requested increase in operating expenditure, there is a possibility that the Yorkes Classic Surfing Event may not continue at the same high level expected by competitors and spectators. This would likely have a negative economic impact on the Marion Bay community and the Yorke Peninsula region in general due to the resulting reduction in regional visitation. ATTACHMENTS 1. Request for Sponsorship - Yorkes Classic May 2019 - Yorkes Junior Surf Club


Item 23.5

23.5 PO149 COMMUNITY GRANTS SCHEME POLICY Document #: 19/30398 Department: Corporate and Community Services PURPOSE To seek endorsement and approval from Council for the updated PO149 Community Grants Scheme Policy.

RECOMMENDATION That Council endorse and adopt the updated PO149 Community Grants Scheme Policy, as presented for inclusion in Council’s policy manual and on the website.

LINK TO STRATEGIC PLAN Goal: 4 Community Engaged and Supported

5 Responsible Governance Strategy: 4.4 Continue providing community grants, donations and sponsorships

5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.8 Continuous improvement of Council processes

BACKGROUND As part of the regular review of Council’s suite of policies, the Community Grants Scheme Policy has been reviewed and updated. It was last updated in May 2018. Council is committed to developing the region by providing funding opportunities through the Community Grants Scheme (CGS) to not for profit community organisations on an annual basis.

DISCUSSION Council in 2018/2019 made funding available to the value of $100,000 for its Community Grants Scheme. Comparison to schemes offered by other Council’s shows that the amount provided by Yorke Peninsula Council (YPC) for the last financial year was slightly greater than that provided by other comparative/neighbouring Councils. No change to this allocation for the 2019/2020 financial year is proposed in the review of this policy. Additional information has been included in Section 4.1, to include a supplementary note outlining that “The Working Party may consider applications that do not comply with these conditions under special circumstances” to ensure projects that are extremely beneficial to the whole community are not excluded due to lack of co-contribution funds. Other minor amendments have been made to wording, grammar and formatting. A copy of the reviewed policy is attached for Elected Members reference with “track changes” activated.

COMMUNITY ENGAGEMENT PLAN Level 1 - Inform Should Council approve the reviewed policy the community will be advised of these changes as part of the Community Grants Scheme opening process for 2019/2020.


Item 23.5



• Elected Members In preparing this report, the following external parties were consulted:

• Nil

POLICY IMPLICATIONS PO149 Community Grants Scheme Policy

BUDGET AND RESOURCE IMPLICATIONS Sufficient funding has been included in the current proposed Draft Operating Budget for 2019/2020.

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS In recent months, Council has identified that Community Groups seeking funding through Council has significantly increased. It is therefore possible that a higher than usual number of submissions for Community Grants may be received in the 2019/2020 round. No increase in the total funding available is proposed in this policy. Council, as part of its annual budget preparation, will continue to review the amount to be made available on an annual basis. ATTACHMENTS 1. PO149 Community Grants Scheme Policy


Item 23.6

23.6 SYP LANDCARE GROUP - COMMUNITY GRANT EXTENSION Document #: 19/31056 Department: Corporate and Community Services PURPOSE A request has been received from the Southern Yorke Peninsula Landcare Group for Council to formally consider an extension in time for the application for funds approved as a Community Grant in 2018/2019.

RECOMMENDATION That Council endorse an extension of the Southern Yorke Peninsula Landcare Group 2018/2019 Community Grant of $1,010 to 31 December 2019.

LINK TO STRATEGIC PLAN Goal: 4 Community Engaged and Supported Strategy: 4.4 Continue providing community grants, donations and sponsorships

BACKGROUND Southern Yorke Peninsula Landcare Group was successful in receiving a grant through the Yorke Peninsula Council, Community Grants Scheme 2018/19. The successful project involves the removal of woody weed along the Spencer Highway, north of Minlaton as part of the first stage towards re-vegetation of roadsides. The project also involves cutting, removal and chipping a variety of feral plants (mainly Acacia Cyclops, Ac Saligna, Aleppo Pines). These will be chipped by a contractor, returning mulch to the earth. Southern Yorke Peninsula Landcare Group has worked for up to 15 years removing woody weed species and re-vegetated the site to enhance the roads into Minlaton. The difference they have made on many roadsides is amazing. The Progress Association and Yorke Peninsula Council are keen to show a welcoming display of native trees to each entrance of the town.

DISCUSSION Southern Yorke Peninsula Landcare Group have been held up with the completion of their project. This is due to the unseasonably warm weather making it unsafe to use chainsaws to undertake this work as well as being very unpleasant for the workers. In addition, the President of the group, who was the main organiser and has the on-ground information and knowledge on the project, has been unwell and therefore, unable to complete the project by the required timeframe. Southern Yorke Peninsula Landcare Group are in the process of engaging with another member that has been involved with this type of work before, to help co-ordinate and finalise the project. Southern Yorke Peninsula Landcare Group was awarded a grant for this project of $1,010 as a result of its successful application for assistance with this project. The grant was endorsed by Council at its September 2018 meeting.



Item 23.6


• Director Corporate and Community Services In preparing this report, the following external parties were consulted:

• Southern Yorke Peninsula Landcare Group

POLICY IMPLICATIONS PO149 Community Grants Policy

BUDGET AND RESOURCE IMPLICATIONS The Community Grant awarded to Southern Yorke Peninsula Landcare Group of $1,010 was provided for in the 2018/2019 Adopted Budget. The unspent funds will be rolled over to 2019/2020 budget with no additional funding required.

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Local Government Act 1999 ATTACHMENTS 1. Southern Yorke Peninsula Landcare Group - Request for extension


Item 24.1

24 ASSETS AND INFRASTRUCTURE SERVICES

24.1 ROADS WORKING PARTY Document #: 19/30012 Department: Assets and Infrastructure Services PURPOSE For Council to receive the notes of Council’s Roads Working Party meeting held on 27 March 2019.

RECOMMENDATION That Council: 1. receive the notes of the Roads Working Party meeting held on 27 March 2019; and 2. endorse the amended Terms of Reference for the Roads Working Party.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula

2 Community Connected through Infrastructure Strategy: 1.6 Identify opportunities to advocate on behalf of key industries (e.g. agriculture,

tourism etc.) 1.8 Explore opportunities for 'missing or sub-standard' infrastructure (e.g. freight movement, function centre, large accommodation etc.) 2.5 Explore provision of new infrastructure

BACKGROUND The Roads Working Party has been formed to consider the future utilisation of Council’s road network for community access, freight, tourism and agricultural needs. The notes are provided to keep Council informed of regular Roads Working Party meetings.

DISCUSSION Attached are the notes of the Roads Working Party meeting held on 27 March 2019. As per Item 4.1 of the notes, the Purpose with the Terms of Reference has been amended as follows: The Roads Working Party has been formed to consider the future utilisation of Council’s the road network within our Council area for community access, freight, tourism and agricultural needs. In addition, Purchasing/Methods and Limits (Section 10) and Relevant Legislation and Documents (Section 12) have been removed, as they are not applicable to working parties.

COMMUNITY ENGAGEMENT PLAN Level 1 - Inform Agendas for and notes from Roads Working Party meetings are available on Council’s website.


• Nil


Item 24.1

In preparing this report, the following external parties were consulted:

• Nil


BUDGET AND RESOURCE IMPLICATIONS Current costs associated with the Roads Working Party will be met from within current budget allocations. Additional budget and resource implications will need to be considered in future budget allocations.

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Nil ATTACHMENTS 1. Notes - Roads Working Party Meeting - 27 March 2019 2. Draft Terms of Reference - Roads Working Party


Item 25.1

25 DEVELOPMENT SERVICES

25.1 UPDATE - COUNCIL POLICY - PO083 AUTHORISATION TO COLLECT FALLEN TIMBER

Document #: 19/16363 Department: Development Services PURPOSE To seek endorsement and approval from Council for the updated PO083 Authorisation to Collect Fallen Timber Policy.

RECOMMENDATION That Council endorse and approve the updated PO083 Authorisation to Collect Fallen Timber Policy for inclusion in Council’s Policy Manual and on Council’s website.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.8 Continuous improvement of Council processes

BACKGROUND PO083 Authorisation to Collect Fallen Timber Policy is due for review every five years. The aim of the policy is to provide a consistent, integrated approach for the removal of timber from roadsides that is consistent with the Roadside Vegetation Management Plan and meet the requirements of Section 221 of the Local Government Act whereby a person should not interfere or remove vegetation from a road unless authorised by the Council. Authorisations to collect fallen timber are only issued to residents or property owners of the Yorke Peninsula Council.

DISCUSSION Council’s Authorisation to Collect Fallen Timber Policy (PO083) applies to all persons who collect wood from Council road roadsides. No significant content changes have been made to the policy, however the policy has been retitled ‘Authorisation to Collect Fallen Timber’.




• Manager Development Services

• Senior Compliance Officer

• Risk Safety Officer In preparing this report, the following external parties were consulted:

• Nil


Item 25.1

POLICY IMPLICATIONS Not applicable

BUDGET AND RESOURCE IMPLICATIONS Not applicable

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Work Health and Safety Act 2011 Native Vegetation Act and Regulations Local Government Act 1999 Fire and Emergency Services Act and Regulations ATTACHMENTS 1. PO083 Authorisation to Collect Fallen Timber


Item 25.2

25.2 PROPOSED NEW LEASES - TELSTRA CORPORATION LIMITED, SITUATED AT LOT 1 KUHN TERRACE, PORT VICTORIA AND EAST TERRACE, MINLATON.

Document #: 19/20319 Department: Development Services PURPOSE To endorse new lease agreements to Telstra Corporation Limited (Telstra) located at Lot 1 Kuhn Terrace, Port Victoria and East Terrace, Minlaton.

RECOMMENDATION That Council: 1. endorse new lease agreements with Telstra for a portion of land comprised in Crown Record

Volume 5859 Folio 590, 1 Kuhn Terrace, Port Victoria and Crown Record Volume 5859 Folio 142, Lot 1 East Terrace, Minlaton, for a period of (10) ten years commencing 19 November 2018, with an option to renew for a further (2) two terms of (5) five years each.

2. authorise the Mayor and Chief Executive Officer to sign and seal any documents required to give effect to leases.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula Strategy: 1.9 Efficient delivery of permits, leases and licences

BACKGROUND Telstra have occupied Council land in Minlaton and Port Victoria under a lease arrangement for many years for the purpose of telecommunication towers. (See Attachment 1)

DISCUSSION For Telstra to continue with the use of the property, Council need to grant lease agreements with Telstra for a portion of land comprised in Crown Record Volume 5859 Folio 590, 1 Kuhn Terrace, Port Victoria and Crown Record Volume 5859 Folio 142, Lot 1 East Terrace, Minlaton, for a period of (10) ten years commencing 19 November 2018, with an option to renew for a further (2) two terms of (5) five years each.

COMMUNITY ENGAGEMENT PLAN Level 1 - Inform No change in use of land.


• Corporate Management Team In preparing this report, the following external parties were consulted:

• Thomson Greer Lawyers

• Jones Lang LaSalle Inc.


Item 25.2


BUDGET AND RESOURCE IMPLICATIONS Minlaton $2,106.85 rent per annum yearly in advance Port Victoria $1,915.32 rent per annum yearly in advance The rent is to be increased on each review date by the greater of 2.0% per annum and the movement in the CPI over the previous 12 months. Includes all statutory charges.

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Local Government Act 1999 Division 6, Section 202 – Alienation of community land by lease or licence. ATTACHMENTS 1. Location Map 2. Heads of Terms 3. Port Victoria - Lease Schedule 4. Minlaton - Lease Schedule


Item 25.3

25.3 PROPOSED SALE OF 53 MAIN STREET PORT VINCENT Document #: 19/26364 Department: Development Services PURPOSE To seek approval to offer for sale 53 Main Street, Port Vincent, Allotment 80 Deposited Plan 112787 Hundred of Ramsay, Certificate of Title, Volume 6178 Folio 191.

RECOMMENDATION That Council: 1. resolve to dispose of 53 Main Street, Port Vincent, Allotment 80 Deposited Plan 112787

Hundred of Ramsay, Certificate of Title, Volume 6178 Folio 191. 2. authorise the Mayor and Chief Executive Officer to sign and seal any documents in relation to

the transfer of the property. 3. authorise all net proceeds from the sale be allocated to community projects within in Port

Vincent in consultation with the Port Vincent Progress Association.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.4 Seek alternate income streams and ensure financial sustainability

BACKGROUND The closure of the Shell fuel depot in 1960 left five acres of land vacant and unused land in the Port Vincent township. Then in 1973 the Shell Company offered the depot site and the adjacent manager’s residence to the Port Vincent Progress Association (PVPA) to purchase. The PVPA provided fifty percent of the purchase price and the balance of the funds were obtained under the now repealed Public Parks Act 1943 which required the land to be owned by the Minlaton District Council and deemed to be parklands. On its purchase Council used an existing works yard and the Shell Company’s managers residence was retained and occupied by other parties on a tenancy basis until January 2019. In 2001, Council resolved to exclude portions of the land from the classification of community land to allow for development, maintaining Bennett Park as parklands and the managers residence was allocated a separate title. (See Attachment 1). At this time there was debate as to the ownership of the land and legal advice received from Ward Partners stated “In my opinion, on the information currently available, the subject land was not simply given to Council by the Association. Council appears to have purchased the subject land from Shell using a contribution from the Association and the Public Parks Subsidy”

The property requires significant repairs and renovations and has been identified as surplus to Council’s requirements. The inside is outdated and repairs include, replacement of rusted roof, kitchen, carpets and curtains. The yard is tidy but has very little garden. (See Attachment 2). The property has been identified as surplus to Council’s requirements and the proceeds of the sale will be allocated for community projects within Port Vincent.


Item 25.3

DISCUSSION On 3rd December 2001 Council resolved to exclude a portion of allotment 152 Main Road, Port Vincent from the classification of community land and was Gazetted on 27 June 2002. (See Attachment 3 & 4) Pursuant to Section 195 of the Local Government Act 1999, the revocation of the classification of land as community land frees the land from a dedication, reservation or trust affecting the land. To proceed with the sale, Council must resolve to dispose of 53 Main Street, Port Vincent, Allotment 80 Deposited Plan 112787 Hundred of Ramsay, Certificate of Title, Volume 6178 Folio 191 and pursuant to Council Policy PO072 Disposal of Land and Other Assets the property will be sold on the open market by procuring the services of a licensed real estate agent.




• Asset Manager In preparing this report, the following external parties were consulted:

• Andrew Thiele Solicitors

• Landmark

• Elders

• YP Real Estate

POLICY IMPLICATIONS PO072 Disposal of Land & other Assets

BUDGET AND RESOURCE IMPLICATIONS Anticipated sale price $195,000 to $230,000 Agent Fees & Marketing $5,345 Conveyancing fees $1,000

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS If Council does not proceed with the recommendation, Council may incur substantial costs to repair and renovate the property to an acceptable standard to offer for lease as a residential rental property. ATTACHMENTS 1. Map 53 Mains Street, Port Vincent 2. Photo 53 Main Street, Port Vincent 3. Council Minutes December 2001 4. Gazette Notice


Item 25.4

25.4 LAND MANAGEMENT AGREEMENT Document #: 19/27164 Department: Development Services PURPOSE To seek authorisation from Council for the Mayor and Chief Executive Officer to execute a Land Management Agreement relating to development at Section 330 Hundred of Para Wurlie in the area named Point Souttar, commonly known as 10 Galway Crescent, Point Souttar.

RECOMMENDATION That Council authorise the Mayor and Chief Executive Officer to sign and affix the Common Seal on the relevant documents relating to the Land Management Agreement over land identified as Section 330 Hundred of Para Wurlie in the area named Point Souttar, as contained within Certificate of Title Volume 5776 Folio 80.

LINK TO STRATEGIC PLAN Goal: 3 Valued and Restored Environment Strategy: 3.9 Integrate environmental sustainability consideration in land use planning and

development

BACKGROUND BGK Contech Pty Ltd on behalf of C & A Murdoch (“the Owner”) has requested Council execute documents to permit a Land Management Agreement (LMA) to be registered on the Certificate of Title of the land subject to development application 544/1427/2018. The subject land is Section 330 Hundred of Para Wurlie in the area named Point Souttar (“the Land”), commonly known as 10 Galway Crescent, Point Souttar. The LMA was offered as part of development application 544/1427/2018 which is for the demolition of the existing shack and construction of a new dwelling, undercroft carpark, deck, underground rainwater tanks and retaining walls. The proposal includes the replacement of the existing wastewater system.

DISCUSSION The Land is within the Coastal Settlement Zone in the Yorke Peninsula Council Development Plan and within 100 metres of the high water mark of the coast. Due to the proximity of the land to the coast, the allotment is considered not suitable for on-site wastewater disposal. The current Point Turton Community Wastewater Management Scheme (CWMS) does not extend to the locality, nor does it have sufficient capacity to permit further connections to the scheme at this time. The Owner proposes to enter into the LMA committing to the installation of an on-site holding tank with future connection to the CWMS when there is sufficient capacity to accept additional connections. The LMA also provides for the Owner to contribute seventeen thousand five hundred dollars ($17,500) to a Council Reserve Fund for the future expansion of the CWMS in the locality. The LMA will be registered on the Certificate of Title of the Land and will be binding on the current and future owner of the Land.


Item 25.4



• Director Development Services

• Planning Officer (South)

• Environmental Health Officer In preparing this report, the following external parties were consulted:

• Nil


BUDGET AND RESOURCE IMPLICATIONS Costs associated with the registration of the LMA on the land title are borne by the land owner. There are no immediate or ongoing costs to Council other than the administration issues associated with signing the relevant documents.

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Development Act, section 57 Local Government Act, section 38(1) ATTACHMENTS 1. Locality Plan 2. Land Management Agreement (under separate cover)


Item 25.5

25.5 UPDATE - COUNCIL POLICY - PO074 NATIVE PLANT COLLECTION PERMITS Document #: 19/28206 Department: Development Services PURPOSE To seek endorsement and approval from Council for the updated PO074 Native Plant Collection Permit Policy.

RECOMMENDATION That Council endorse and approve the updated PO074 Native Plant Collection Permit Policy for inclusion in Council’s Policy Manual and on Council’s website.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.8 Continuous improvement of Council processes

BACKGROUND PO074 Native Plant Collection Permit Policy is due for review every five years. The aim of the policy is to provide a consistent, integrated approach for the collection of native seed and plant from Council roadsides and with the Roadside Vegetation Management Plan and meet the requirements of Section 221 of the Local Government Act, whereby a person should not interfere or remove vegetation from a road unless authorised by the Council. Prior to a person obtaining a Permit from Council, permission must first be sought from the Department of Environment and Water to undertake native plant collection.

DISCUSSION Council’s Native Plant Collection Permit Policy (PO083) applies to all persons who collect native plant from Council roadsides. No major changes have been made to the policy.




• Manager Development Services

• Senior Compliance Officer

• Risk Safety Officer In preparing this report, the following external parties were consulted:

• Nil


Item 25.5

POLICY IMPLICATIONS Not applicable

BUDGET AND RESOURCE IMPLICATIONS Not applicable

RISKS/LEGAL/LEGISLATIVE/ IMPLICATIONS Work Health and Safety Act 2011 Native Vegetation Act and Regulations Local Government Act 1999 Fire and Emergency Services Act and Regulations ATTACHMENTS 1. PO074 Native Plant Collection Permits


26 GENERAL BUSINESS

Section 85 of the Act requires that matters on the Agenda are described with reasonable “particularity and accuracy” and reports and other documentation to be considered at a meeting are available to the public prior to the meeting. The practice of general business should be restricted to matters of urgency.


CONFIDENTIAL AGENDA

27 CONFIDENTIAL ITEMS

27.1 ELECTRICAL EQUIPMENT TESTING AND TAGGING TENDER 187-2018

RECOMMENDATION Section 90 Order That pursuant to Section 90(2) and (3)(k) of the Local Government Act 1999, the Council orders, that the public be excluded from the meeting relating to Item 27.1 Electrical Equipment Testing and Tagging Tender 187-2018, with the exception of the following persons:

• Chief Executive Officer • Executive Assistant to CEO and Mayor • Director Corporate and Community Services • Director Assets and Infrastructure • Director Development Services

The Council is satisfied that, pursuant to Section 90(2) and (3)(k) of the Act, the information to be received, discussed or considered in relation to report Item 27.1 Electrical Equipment Testing and Tagging Tender 187-2018, is confidential information relating to:

(k) tenders for the supply of goods, the provision of services or the carrying out of works. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. 27.2 JETTY PILE REPLACEMENT TENDER 197/2019

RECOMMENDATION Section 90 Order That pursuant to Section 90(2) and (3)(k) of the Local Government Act 1999, the Council orders, that the public be excluded from the meeting relating to Item 27.2 Jetty Pile Replacement Tender 197/2019, with the exception of the following persons:

• Chief Executive Officer • Executive Assistant to CEO and Mayor • Director Corporate and Community Services • Director Assets and Infrastructure • Director Development Services

The Council is satisfied that, pursuant to Section 90(2) and (3)(k) of the Act, the information to be received, discussed or considered in relation to report Item 27.2 Jetty Pile Replacement Tender 197/2019, is confidential information relating to:

(k) tenders for the supply of goods, the provision of services or the carrying out of works. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.


28 NEXT MEETING

Wednesday 12 June 2019

29 CLOSURE