agenda of mataranka local authority - 2 june...

AGENDA

MATARANKA LOCAL AUTHORITY MEETING

TUESDAY, 2 JUNE 2020

Notice is given that the next Mataranka Local Authority Meeting of the Roper Gulf Regional Council will be held on:

Tuesday, 2 June 2020 at 5:30pm The Community Hall, Mataranka

Your attendance at the meeting will be appreciated. Phillip LUCK CHIEF EXECUTIVE OFFICER

MATARANKA CURRENT MEMBERSHIP: Elected Members

1. Mayor Judy MacFARLANE; Chairperson

2. Councillor Annabelle DAYLIGHT; and

3. Councillor Ossie DAYLIGHT.

Appointed Members 1. Diane ANGEL;

2. Alan CHAPMAN;

3. Sue EDWARDS;

4. Jillian EMERSON-SMITH;

5. Margaret MINNETT;

6. Michael SOMERS; and

7. Rachael WATERS.

MEMBERS: 10 COUNCIL: 3 LOCAL AUTHORITY: 7 QUORUM: 6 (minimum requirement) PROVISIONAL: 4 (minimum requirement) EXPLANATORY NOTE: Meetings must meet a quorum of 50% + 1 of all Members. If no quorum, but a majority of appointed local authority members (50% + 1) a provisional meeting can be held. During a provisional meeting, all agenda items may be discussed, and minutes must be kept. Members at a provisional meeting may by majority vote make recommendations to Council. However, the recommendations shall be considered as those of a provisional meeting rather than a quorum meeting of the Local Authority. A provisional meeting does not have the power or functions delegated to a Local Authority and cannot approve minutes of a Local Authority meeting. Local Authority appointed members are paid for attending meetings (not for informal meetings or Roper Gulf Regional Council Employees during their hours of work).

PLEDGE

“We pledge to work as one towards a better future through effective use of all resources. We have identified these key values and principles of Honesty, Equality, Accountability, Respect and Trust as being integral in the achievement of our vision, that the Roper Gulf Regional Council is Sustainable, Viable and Vibrant.”

PRAMIS BLA WI

“Mela pramis bla wek gudbalawei bla meigim futja bla wi wanwei, en bla yusim ola gudwan ting bla helpum wi luk lida. Mela bin luk ol dijlod rul, ebrobodi gada tok trubalawei, wi gada meik so wi gibit firgo en lisin misalp, abum rispek en trastim misalp bla jinggabat bla luk lida, Roper Galf Rijinul Kaunsul deya maindim en kipbum bla wi pramis, dum wek brabli gudbalawei, en im laibliwan.”

MATARANKA LOCAL AUTHORITY 2 JUNE 2020

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 PRESENT MEMBERS/STAFF/GUESTS

2 MEETING OPENED

3 WELCOME TO COUNTRY

4 APOLOGIES AND LEAVE OF ABSENCE

5 QUESTIONS FROM THE PUBLIC

6 DISCLOSURE OF INTEREST

7 CONFIRMATION OF PREVIOUS MINUTES 7.1 Mataranka Local Authority Meeting - 7 April 2020 ........................................................... 6

8 BUSINESS ARISING FROM PREVIOUS MINUTES 8.1 Action List ....................................................................................................................... 11

9 CALL FOR ITEMS OF OTHER BUSINESS

10 INCOMING CORRESPONDENCE 10.1 Daly Waters Campdraft .................................................................................................. 13

11 OUTGOING CORRESPONDENCE Nil.

12 OPERATIONAL REPORTS 12.1 Mataranka Cemetery Carpark update ............................................................................ 15

13 GENERAL BUSINESS 13.1 Elected Member Report .................................................................................................. 16 13.2 Council Services Report ................................................................................................. 18 13.3 Regional Plan Review .................................................................................................... 19 13.4 Local Authority Project Register Update ........................................................................ 20 13.5 Chairperson Appointment ............................................................................................... 22 13.6 Community Development Programme ........................................................................... 23 13.7 Council Financial Report for the period 1 July 2019 - 30 April 2020 .............................. 24 13.8 Community Safety Report .............................................................................................. 32 13.9 Bushfires NT ................................................................................................................... 33

14 OTHER BUSINESS Nil.

15 CLOSE OF MEETING

Mataranka Local Authority 2 June 2020

CONFIRMATION OF PREVIOUS MINUTES

ITEM NUMBER 7.1

TITLE Mataranka Local Authority Meeting - 7 April 2020

REFERENCE 920636

AUTHOR Ashleigh ANDERSON, Local Authority Coordinator

RECOMMENDATION

That the Mataranka Local Authority confirms the minutes from the meeting held on 7 April 2020 and affirms them to be a true and accurate record of that meeting’s decisions and proceedings.

BACKGROUND The Mataranka Local Authority met on Tuesday 7 April 2020 at 5:30pm via teleconference and obtained the necessary quorum on that day. Attached are the recorded minutes from that meeting for the Local Authority to confirm. The next scheduled Local Authority Meeting is on Tuesday 4 August 2020 at 5:30pm.

ISSUES/OPTIONS/SWOT Nil.

FINANCIAL CONSIDERATIONS Nil.

ATTACHMENTS 1 Mataranka Local Authority 2020-04-07 [1476] Minutes.DOCX

Attachment 1 Mataranka Local Authority 2020-04-07 [1476] Minutes.DOCX

Attachment 1

MINUTES OF THE MATARANKA LOCAL AUTHORITY MEETING OF THE ROPER

GULF REGIONAL COUNCIL MEETING HELD VIA TELECONFENCE TUESDAY, 7 APRIL 2020 AT 5:30PM

1 PRESENT MEMBERS/STAFF/GUESTS

1.1 Members

Mayor Judy MacFARLANE Chairperson (via teleconference);

Diane ANGEL; (via teleconference);

Alan CHAPMAN (via teleconference);

Sue EDWARDS (via teleconference);

Jillian EMERSON-SMITH (via teleconference);

Margaret MINNETT (via teleconference); and

Rachael WALTERS (via teleconference).

1.2 Staff

Phillip LUCK, Chief Executive Officer (Chairperson Coordinator)

Sharon HILLEN, General Manager Infrastructure Services and Planning

Naomi HUNTER, Executive Manager (minute taker); and

Paul WILSON, Council Services Manager (Acting) Central Arnhem Community Services and Engagement (via teleconference).

1.3 Guests

Amanda HAIGH, Department of Local Government, Housing and Community Development (via teleconference).

2 MEETING OPENED The Mataranka Local Authority Meeting opened at 5:32pm with QUORUM. The Chairperson welcomed members, staff and guests to the meeting and the Roper Gulf Regional Council Pledge was read. The Chairperson requested that Phillip Luck undertake the Chair role as a coordinator because of the difficulties of a teleconference meeting the attending Members agreed.

3 WELCOME TO COUNTRY


Attachment 1

4 APOLOGIES AND LEAVE OF ABSENCE

4.1 APOLOGIES AND LEAVE OF ABSENCE

17/2020 RESOLVED (Diane ANGEL/Rachael WALTERS) CARRIED

That the Mataranka Local Authority accepts the apology from Local Authority Member Michael SOMERS for the meeting held on 7 April 2020. The Mataranka Local Authority does not accept the apologies of Councillor Annabelle DAYLIGHT and Councillor

Ossie DAYLIGHT.

5 QUESTIONS FROM THE PUBLIC

Nil.

6 CONFIRMATION OF PREVIOUS MINUTES 6.1 MATARANKA LOCAL AUTHORITY MEETING - 04 FEBRUARY 2020

18/2020 RESOLVED (Diane ANGEL/Sue EDWARDS) CARRIED

That the Mataranka Local Authority confirms the Minutes from the meeting held on Tuesday 4 February 2020, and affirms them to be a true and accurate record of that meetings decisions and proceedings.

7 BUSINESS ARISING FROM PREVIOUS MINUTES 7.1 ACTION LIST

19/2020 RESOLVED (Rachael WALTERS/Jillian EMERSON-SMITH) CARRIED

That the Mataranka Local Authority: (a) Receives and notes the Action List updates; and (b) Approves the removal of all completed Action List items.

8 CALL FOR ITEMS OF GENERAL BUSINESS

Update on Peppercorn lease – Mataranka Manor West Gate Entry

Post Box Rental increase

Possible assistance to Seniors for Supermarket Delivery costs

Recycling Update

Local Phone Directory

9 DISCLOSURES OF INTEREST There were no declarations of interest at this Mataranka Local Authority.

10 INCOMING CORRESPONDENCE

Nil.

11 OUTGOING CORRESPONDENCE

Nil.


Attachment 1

12 OPERATIONAL REPORTS

Nil.

13 GENERAL BUSINESS

13.1 ELECTED MEMBER REPORT

20/2020 RESOLVED (Jillian EMERSON-SMITH/Diane ANGEL) CARRIED

That the Mataranka Local Authority receives and notes the Elected Member Report.

13.2 COUNCIL SERVICES REPORT

21/2020 RESOLVED (Sue EDWARDS/Margaret MINNETT) CARRIED

That the Mataranka Local Authority receives and notes the Council Services Report for March 2020.

13.3 LOCAL AUTHORITY MEMBER SURVEY

22/2020 RESOLVED (Jillian EMERSON-SMITH/Rachael WALTERS) CARRIED

That the Mataranka Local Authority receives and notes the information regarding the Local Authority Member Survey.

13.4 CHANGES TO THE LOCAL GOVERNMENT ACT

23/2020 RESOLVED (Diane ANGEL/Jillian EMERSON-SMITH) CARRIED

That the Mataranka Local Authority receives and notes the presentation from the Department of Local Government, Housing and Community Development about the upcoming changes to the Local Government Act and guidelines.

13.5 COUNCIL FINANCIAL REPORT FOR THE PERIOD 1 JULY 2019 - 29 FEBRUARY

2020

24/2020 RESOLVED (Sue EDWARDS/Rachael WALTERS) CARRIED

That the Mataranka Local Authority receives and note the Financial (Expenditure) Report for the period July 2019 to February 2020.

13.6 LOCAL AUTHORITY PROJECT REGISTER UPDATE

25/2020 RESOLVED (Judy MacFARLANE/Diane ANGEL) CARRIED

That the Mataranka Local Authority: (a) Receives and notes the Local Authority Project Fund Report; and (b) Allocates an additional $30,000 of Local Authority Project funding towards the

statues in Stan Martin Park.

13.7 MATARANKA CEMETERY COLUMBARIUM PROJECT PROGRESS REPORT

26/2020 RESOLVED (Rachael WALTERS/Sue EDWARDS) CARRIED

That the Mataranka Local Authority receives and notes the Mataranka Cemetery Columbarium Project Progress Report.


Attachment 1

13.8 UPDATE ON PEPPERCORN LEASE – TERRITORY MANOR

27/2020 RESOLVED (Jillian EMERSON-SMITH/Sue EDWARDS) CARRIED

That the Mataranka Local Authority receives and notes the Chief Executive Officers update of the Peppercorn lease – Territory Manor.

13.9 POST BOX RENTAL INCREASE

Chief Executive Officer to investigate and return with update to the next meeting. No formal resolution was made.

13.10 ASSISTANCE FOR SENIORS FOR SUPERMARKET DELIVERY COSTS

Chief Executive Officer to investigate and advocate for aged care food options for order delivery. No formal resolution was made.

13.11 RECYCLING UPDATE

An update was provided to the Local Authority Members to provide information that currently the recycling centre is not open as there is nowhere to send product for recycling process interstate. Logistics requires that every item needs to be sterilised before freighting. Paul WILSON is looking at a secondary provider – Envirobank. No formal resolution was made.

13.12 LOCAL PHONE DIRECTORY

Chief Executive Officer to review what was done previously, current costing options and will return with update to the next meeting. No formal resolution was made.

14 CLOSE OF MEETING

The meeting terminated at 7:14pm. This page and the proceeding pages are the Minutes of the Mataranka Local Authority Meeting held on Tuesday, 7 April 2020 and will be confirmed at the next meeting to be held on 2 June 2020.

Chairperson


BUSINESS ARISING FROM PREVIOUS MINUTES

ITEM NUMBER 8.1

TITLE Action List

REFERENCE 926376


RECOMMENDATION

That the Mataranka Local Authority: (a) Receives and notes the Action List updates; and (b) Approves the removal of all completed Action List items.

BACKGROUND

The Action List is a summary of tasks that the Local Authority has requested be undertaken by Council staff. The table also identifies the Staff member assigned to the task by the Chief Executive Officer and the current status. Current Actions

D

ate

Item

No

Agenda Item Action Required Responsible Person

Sta

tus

Update

02.0

4.1

9

12.2

Tourism Membership

CEO to present LA with Information on NT Tourism membership

CEO

On

go

ing

Memberships currently on hold by Tourism Top End. Defer until further notice.

03.1

2.1

9

12.4

Phone Tower CEO to advocate on behalf of LA and write letter to Telstra about signal issues

GM IS&P

Co

mp

lete

d

Response from Telstra, CEO to provide update.


Long Term and Advocacy

ATTACHMENTS There are no attachments for this report.

Da

te

Item

No

Agenda Item Action Required Responsible Person

Sta

tus Update

01.0

8.1

7

Sport and Recreation ground toilets

Replacement of the Toilet Block at the Sport and Recreation grounds

GM IS&P

On

go

ing

Procurement completed. Fabrication underway, construction commenced April 2020.

01.0

8.1

7

11.8

Mataranka Community Hub

NTG Local Strategic Infrastructure Fund

GM IS&P O

ngo

ing

Progressing designs – at 50%.

04.1

2.1

8

11.1

2

Mataranka Cemetery Plan

Development of a Cemetery Plan

GM IS&P

On

go

ing

Currently focused on carpark – awaiting engineered designs; columbarium stakeholder meeting 1 – actions being followed up

06.0

8.1

9

11.1

1

Statues in Stan Martin Park

Application of Grants to upgrade Statues

CEO

On

go

ing

Applicable for grant $100,000; $70,000 - $230,000

06.0

8.1

9

11.1

5

Sunrise Doctor

Pursue avenues for increased health services in Mataranka

DoH - Advocacy

On

go

ing

No update.


INCOMING CORRESPONDENCE

ITEM NUMBER 10.1

TITLE Daly Waters Campdraft

REFERENCE 926157


RECOMMENDATION

That the Mataranka Local Authority receives and notes the incoming correspondence.

Date Received

Sender Receiver Subject Document ID Send

Method

21 May 2020

Emilie-Rose Carey of

Kalala Stn

Council, Local

Authority (Never Never

Ward)

Daly Waters Annual

Camp Draft 926129 Email

ATTACHMENTS 1 DalyWaters-Campdraft_Letter.pdf

Attachment 1 DalyWaters-Campdraft_Letter.pdf

Attachment 1


OPERATIONAL REPORTS

ITEM NUMBER 12.1

TITLE Mataranka Cemetery Carpark update

REFERENCE 924260

AUTHOR Jerod AMATO, Projects Manager

RECOMMENDATION

That the Mataranka Local Authority receives and notes the Cemetery Carpark Update report.

BACKGROUND Council engaged Coffey Consults to design a carpark and drainage for the Mataranka Cemetery. The 90% designs were approved on 12 May 2020 allowing these design to go to 100% “for construction”. A geotechnical investigation report and data is due by 1 June 2020, once RGRC Projects has this document, a scope of works will be created and a tender combining all documents will be released mid-June 2020. The tender is expected to be awarded by end July 2020 and pending contractor availability be fully delivered by end September 2020.


FINANCIAL CONSIDERATIONS The budget has been approved for 2020/2021 expenditure.



GENERAL BUSINESS

ITEM NUMBER 13.1

TITLE Elected Member Report

REFERENCE 920953


RECOMMENDATION

That the Mataranka Local Authority receives and notes the Elected Member Report.

BACKGROUND The Elected Member Report provides Local Authorities with a summary of the decisions made at Ordinary Meetings of Council and Committee meetings since the previous Local Authority Meeting. The aim of this report is to convey the information from those meetings to the Local Authority members, and then from the Local Authority to the wider community. Complete details of all Council, Committee and Local Authority agendas and minutes, are publicly available at www.ropergulf.nt.gov.au and can be provided upon request at all the Roper Gulf Regional Council offices. Decisions from the Roads Committee Meeting held on Tuesday 24 March 2020 include that the Roads Committee:

Receives and notes the proposal to upgrade the local roads in Minyerri and refers to Council to approve the program allocation of $148,000 from the next round of Roads Program.

Decisions from the Finance Committee Meeting held on Tuesday 24 March 2020 include that the Finance Committee:

Receives and notes the successful bid for additional funding under the Commonwealth Home Support Program (CHSP) Growth Funding 2019/2020;

Decisions from the Ordinary Meeting of Council Meeting held on Wednesday 29 April 2020 include that Council:

Receives and notes the Never Never Ward Report;

Approves the recommendations from the Hodgson Downs Local Authority Meeting held on 2 April 2020; and

Approves the recommendations from the Mataranka Local Authority Meeting held on 7 April 2020;

Provides permission for the Larrimah Progress Association to construct a World War II Memorial Fence/Wall on part of “One Chain Street” road reserve in the township of Larrimah;

Adopts the second revision Amended Budget for 2019/2020;

Approves the amendments to HR004 Recruitment and Selection Policy;

Notes the report in relation to budget preparations for 2020/2021;

Delegates authority to the Finance Committee to approve the final draft 2020/2021 budget on the 27 May 2020 and to release it for public consultation;

Receives and notes the report on the Risk Assessment carried out on the Jolly Jumper – Jumping Castle located in Mataranka and approves the disposal of the Jolly Jumper – Jumping Castle;

Approves the allocation of an additional $1,000,000 to the Roads Future Fund as recommended by the Roads Committee on 24 March 2020 and the Chief Executive Officer;

Approves the Roads Committee recommendation to allocate $327,957 from the Roads Future Fund for the Mataranka Cemetery Carpark to commence immediately;

Receives and notes the Mataranka Cemetery Carpark design update.

http://www.ropergulf.nt.gov.au/


UPCOMING COUNCIL MEETINGS

17 June 2020 10:00am Audit Committee Meeting Katherine Support Centre

24 June 2020 8:30am Ordinary Meeting of Council Katherine Support Centre

22 July 2020 8:30am Ordinary Meeting of Council Katherine Support Centre

25 August 2020 8:30am 10:00am

Roads Committee Meeting Finance Committee Meeting

Katherine Support Centre

Unless indicated otherwise, all Council meetings are open to the public.




GENERAL BUSINESS

ITEM NUMBER 13.2

TITLE Council Services Report

REFERENCE 922163

AUTHOR Renee CROTON, Council Services Coordinator

RECOMMENDATION

That the Mataranka Local Authority receives and notes the Council Services Report for April/May 2020.

BACKGROUND CORE SERVICES 111 – Councils Services General

The Council Services Coordinator position has been filled - Renee Croton has taken up the position.

160 – Municipal Services Recycling Centre has reopened, the glass crusher conveyor has been delivered and

works well Fire breaks currently being put in throughout Mataranka Fuel reduction burns underway Street sweeping has been completed 18 May 2020 Oval maintenance Waste Management facility upgrade works Repairs to water leaks and fencing at the Sports and Recreational grounds complete Trimming the overhanging trees in Gunn St. Airstrip maintenance Weed spraying

AGENCY SERVICES 348 – Library

Has reopened with restrictions 350 – Centrelink

Opened with restrictions





GENERAL BUSINESS

ITEM NUMBER 13.3

TITLE Regional Plan Review

REFERENCE 923433

AUTHOR Prudence LANE, Communications Coordinator

RECOMMENDATION

That the Mataranka Local Authority receives and notes the draft Regional Plan 2020/2021.

BACKGROUND The Local Government Act 2008 requires that every year between 1 April – 31 July, Council is to prepare a Regional Plan of the activities it will undertake within the Roper Gulf Regional Area, in the next financial year. Because of the impact of COVID-19, the Department of Local Government has advised that the Regional Plan for 2020/2021 need only be very basic. Council has now prepared the first draft of the Roper Gulf Regional Council 2020/2021 Regional Plan. The Act also requires that a draft of the Regional Plan must be available on the website and that Council advertise, both on its website and an appropriate newspaper that the draft plan is available to be viewed for 21 days and that submissions are welcomed.

ISSUES/OPTIONS/SWOT The Draft Plan will be made accessible on Council’s website and available at Council’s public offices for a period of at least 21-days from the date the plan and budget become available. The draft Regional Plan shall be tabled separately due to size and formatting concerns.




GENERAL BUSINESS

ITEM NUMBER 13.4

TITLE Local Authority Project Register Update

REFERENCE 924212

AUTHOR Sharon HILLEN, General Manager Infrastructure Services and Planning

RECOMMENDATION

That the Mataranka Local Authority receives and notes the Local Authority Project Fund Report.

BACKGROUND Since 2014 the Mataranka Local Authority has received a total of $262,563 from the Territory for the Local Authority Project Fund. Annual allocations are based on a formula related to population. The current annual allocation is $52,710. To date the Mataranka Local Authority has allocated $254,052.20. Current Projects The Local Authorities outstanding expenditure on current projects is:

$100,000 for the Stan Martin Park Statues. The Grants Coordinator continues to seek external funding options for this project.

$10,000 for the purchase of a conveyor belt for the Mataranka Recycling Centre. COMPLETED and installed

Unallocated Funds The Mataranka Local Authority currently has $15,569.17 to allocate to new projects.



ATTACHMENTS 1 Mataranka Local Authority Project Fundingv2.docx

Attachment 1 Mataranka Local Authority Project Fundingv2.docx

Attachment 1

Mataranka Local Authority Project Funding - as at 20.05.2020

Funding received from Department $ 262,563.00

Funds allocated to projects by Local Authority Members $ 254,052.20

Surplus/(Deficit) from completed projects $ 7,263.37

Remaining Unallocated Funds $ 15,774.17

Project ID Projects Prjct Budget Actual Expenditure Project Status

1813810 New Statues project $ 100,000.00 $ -

COMMENCED Investigating additional sources of funds for $130,000. 1 applications pending another proposed. Additional $30k allocated 7.4.2020

1813812 Mulggan Camp Playground project $ 6,000.00 $ 6,000.00 COMPLETED

1813817 Printing of Mataranka Town Map $ 1,900.00 $ 1,695.00 COMPLETED - reallocate balance $205

1813819 Conveyor Belt for Recycling Centre $ 10,000.00 COMPLETED

Total for current projects in progress $ 110,000.00 $ -

Total for completed projects $ 144,052.20 $ 136,788.83

Grand Total $ 254,052.20 $ 136,788.83


GENERAL BUSINESS

ITEM NUMBER 13.5

TITLE Chairperson Appointment

REFERENCE 925080


RECOMMENDATION

That the Mataranka Local Authority appoints a Chairperson for a period of 12 Months.

BACKGROUND The current chairperson for Mataranka Local Authority is Mayor Judy MacFarlane. The Local Authority must select a Chairperson to represent the Local Authority every 12 Months in accordance with the Local Government Act 2008 and Ministerial Guideline 8 under the Act. The Chairperson can be the same person as previously appointed, and will work closely with the Chief Executive Officer to create the Agenda and dates and times meetings are held. The Chairperson is responsible for informing the community and members of the meetings, ensuring members will be in attendance on that day and passing that information back to the Chief Executive Officer. The Chairperson is also responsible for speaking to members of the community about the meeting and informing them of decisions that were made.





GENERAL BUSINESS

ITEM NUMBER 13.6

TITLE Community Development Programme

REFERENCE 925465

AUTHOR Janette HAMILTON, Community Development Program Regional Manager

RECOMMENDATION

That Mataranka Local Authority receive and note the Community Development Programme (CDP) report

BACKGROUND Mataranka CDP currently has 46 individuals on the caseload

ISSUES/OPTIONS/SWOT CDP Service delivery has been severely impacted as with all other programs and services in Mataranka due to COVID-19. All CDP group activities that normally occur for Job Seekers to fulfill their mutual obligations, have been suspended until further notice. Job Seekers still do have mutual obligations to stay connected with their providers and to be staying work ready. Appointments are preferred to be carried out via phone, some face to face contact is still required and CDP are ensuring that physical distancing and strict hygiene protocols are in place to ensure the safety of participants, community members and staff. All training that was booked for Mataranka participants in 2020 has been cancelled due to COVID-19. No decisions have been made of when group training in communities will recommence. Advice and direction from the Federal Government and the availability of Training Organisations is still pending. One Mataranka CDP Staff member has currently been redeployed within RGRC to ensure continued employment for the duration of COVID-19 restrictions. No Mataranka CDP Staff members have had reduced hours due to COVID-19

FINANCIAL CONSIDERATIONS The Federal Government has implemented a new payment model for the duration of COVID-19 restrictions. The amount payable is 85% of an average of payments received from November 2019 to February 2020. This payment is to ensure that all CDP staff, assets and infrastructure remained in place and there was to be no detrimental impact to the program or Council.



GENERAL BUSINESS

ITEM NUMBER 13.7

TITLE Council Financial Report for the period 1 July 2019 - 30 April 2020

REFERENCE 925637

AUTHOR Elvisen SOUNDRON, Management Accountant (Acting)

RECOMMENDATION

That the Mataranka Local Authority receives and note the Financial (Expenditure) Report for the period July 2019 to April 2020. BACKGROUND

As per the Guideline 8 of the Local Government Act 2008, the Council is to submit a current financial report of actual expenditure against the latest approved budget for the Local Authority area. ISSUES/OPTIONS/SWOT

There are underspends and overspends in few activities as outlined in the attached expenditure report. The brief explanation for these underspends and overspends for each division are as follows: Corporate Services and Sustainability Division

The total underspend under this division is $117,235. The major activity contributing to this underspend is 314 – Service Fee – CDP ($83,902) due to unallocated internal costs. Infrastructure Services and Planning Division

The total underspend under this division is $460,857. The major activities contributing to this underspend are:

Activity 138 – Local Authority Project ($108,905). Please refer to the project register for further information.

Activity 496 – Aged Care Regional Rural and Remote Infrastructure Grant ($364,504). The project is still under consultation phase.

Community Services and Engagement Division

The total overspend under this division is $75,918. The major activities contributing to this overspend are Activity 111 – Council Services General ($78,286) and Activity 160 – Municipal Services ($66,082). The overspend is mostly from salaries and wages. This overspend needs to be shared with another business unit and will be partly corrected by an internal journal transfer. FINANCIAL CONSIDERATIONS

Nil ATTACHMENTS 1 Expenditure Report 30.04.2020.pdf

Attachment 1 Expenditure Report 30.04.2020.pdf

Attachment 1


GENERAL BUSINESS

ITEM NUMBER 13.8

TITLE Community Safety Report

REFERENCE 925774

AUTHOR Sujan LAMICHHANE, Regional Community Safety Coordinator

RECOMMENDATION

That the Mataranka Local Authority receives and notes the Community Safety Update.

BACKGROUND 5 March 2020 Community Safety (Jilkminggan and Mataranka) Organized meeting in Jilkminggan School in regards to kids not sleeping at night and walking around in the community. Nurse from sunrise health was invited to talk about sleep deprivation. 16 March 2020 From the 16 March onwards organized meetings with Staff in Jilkminggan and Mataranka on a regular basis for around 21 days about prevention, control and our role as staff of RGRC. 19 March 2020 RGRC Jilkminggan organized a community meeting about COVID – 19. More than 68 people were present. Had representation from Police, Sunrise Health and Jilkminggan School and Outback store. 30 March 2020 Attend meeting on corona virus organized by Sunrise Health in Jilkminggan and Mataranka 7 April 2020 Community safety coordinator completed the training on Infection Control online.

8 April 2020 Community safety Patrol Officers completed their paper based training on Infection Control on Corona virus 13 May 2020 Attend a meeting organized by Jilkminggan School about kids gambling problems in the community.





GENERAL BUSINESS

ITEM NUMBER 13.9

TITLE Bushfires NT

REFERENCE 925960


RECOMMENDATION

That the Mataranka Local Authority receives and notes the information provided by Bushfires NT.

BACKGROUND Mataranka Local Authority have requested that information be provided at the next Local Authority meeting pertaining to Bushfires and fire breaks. Attached are fact sheets and guides from Bushfires NT.



ATTACHMENTS 1 bushfires-nt-fact-sheet-rural-property.pdf 2 bushfires-nt-fact-sheet-permits.pdf 3 Bushfires_Factsheet-Rural-Block-web.pdf 4 bushfires-nt-fact-sheet-fire-breaks.pdf

Attachment 1 bushfires-nt-fact-sheet-rural-property.pdf

Attachment 1

Attachment 2 bushfires-nt-fact-sheet-permits.pdf

Attachment 2

Attachment 3 Bushfires_Factsheet-Rural-Block-web.pdf

Attachment 3

Attachment 4 bushfires-nt-fact-sheet-fire-breaks.pdf

Attachment 4

agenda of mataranka local authority - 2 june...

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